I hereby give notice that an ordinary meeting of the Auckland City Centre Advisory Board will be held on:

Date:                      

Time:

Meeting Room:

Venue:

Wednesday, 22 July 2015

3.00pm

Room 1, Level 26,

135 Albert Street, Auckland

Auckland City Centre Advisory Board

OPEN AGENDA

 

MEMBERSHIP

 

 

City Centre Stakeholder

Chairperson

 

 

Deputy Chairperson

Kate Healy

Ngāti Whātua Ōrākei

Members

Dick Ayres

CBD Residents Advisory Group

 

Viv Beck

Business Improvement District

 

Mayor Len Brown, JP

Auckland Council

 

Greg Cohen

Tourism/Travel

 

Shale Chambers

Waitemata Local Board, Auckland Council

 

Tim Coffey

CBD Residents Advisory Group

 

John Coop

Urban design/institute of architects

 

Terry Cornelius, JP, FCA

Retail sector

 

Prof Jenny Dixon

Tertiary Education (University of Auckland & Auckland University of Technology)

 

Jillian de Beer

Arts and Cultural Sector

 

Andrew Gaukrodger

Corporate sector including financial and other professional services

 

Barbara Holloway

Business Improvement District

 

Andrea Hutchins

Property Council of NZ

 

Mark Kingsford

Corporate sector including financial and other professional services

 

Mike Lee

Liaison councillor, Auckland Council

 

Nigel Murphy

Tertiary Education (University of Auckland & Auckland University of Technology)

 

Sky City representative (tbc)

Tourism/Travel

 

(Quorum 6 members)

 

Tam White, Democracy Advisor, 16 July 2015

Contact Telephone: (09) 890 8156, Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Auckland City Centre Advisory Board

22 July 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Election of the Chairperson                                                                                         7

6          Briefing on managing conflicts of interest                                                               11

7          Issues of significance                                                                                                  13

8          City Centre Integration (CCI) Progress Update for Auckland City Centre Advisory Board                                                                                                                                        15

9          Proposed 2015-25 Targeted Rate Funding Criteria and Forward Work Programme - Updated                                                                                                                         35

10        Communications: momentum and mitigation                                                          45

11        Pioneer Women’s and Ellen Melville Hall and Freyberg Square upgrade            53

12        Nelson Street Cycleway Amenity Enhancements Project Update                        57 

13        Consideration of Extraordinary Items 

 

 


1          Apologies

 

An apology has been received from Member Jenny Dixon for absence.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Auckland City Centre Advisory Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 June 2015, including the confidential section, as a true and correct record.

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Auckland City Centre Advisory Board

22 July 2015

 

 

Election of the Chairperson

 

File No.: CP2015/11063

 

Purpose

1.       To elect a chairperson for the Auckland City Centre Advisory Board.

Executive summary

2.       With the resignation of Lucy Baragwanath from the Auckland City Centre Advisory Board the board must elect a new chairperson.

3.       The board must decide whether the election will be conducted by open or closed ballot, and choose a voting system.  Staff recommend that the Board adopt one of the two voting systems outlined in the Local Government Act 2002 (explained at paragraphs 12 and 13 of this report).

4.       Once the board has made these choices, the Lead Officer Support will lead the process for the election of the chairperson. 

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      decide whether the chairperson will be elected by open or closed ballot.

b)      decide whether the chairperson will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).

c)      elect a chairperson.

Comments

5.       At its meeting on the Wednesday 26 March 2014 the Auckland City Centre Advisory Board elected Lucy Baragwanath as chairperson of the board (Resolution No. CEN/2014/14). On 27 May 2015 Lucy announced her resignation from the University of Auckland and therefore the Board, and that the scheduled Board meeting on 24 June 2015 would be her last meeting.

6.       The board is required to elect a new chairperson.

7.       There is no provision for proxy voting. Only members present may nominate and vote for the chairperson. Candidates can vote for themselves.

Open or closed ballot

8.       The panel can choose to elect the chairperson by show of hand, which is an open ballot, or by writing their preference on a ballot paper, which is a closed ballot.

Voting System

9.       The board needs to decide what voting system it wants to use.

10.     Staff recommend to undertake the election in accordance with Schedule 7, Clause 25 of the Local Government Act 2002, and to choose one of the two systems that can be used to elect chairpersons and deputy chairpersons of regional councils and other committees.  The two systems are described below.


 

11.     System A -

(a)     requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b)          has the following characteristics:

(i)  there is a first round of voting for all candidates; and

(ii)     if no candidate is successful in that round there is a          second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii)     if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv)    in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

12.     System B -

(a)     requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b)          has the following characteristics:

(i)  there is only one round of voting; and

(ii) if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

13.     The meeting will proceed as follows:

(a)     The acting chairperson will call the meeting to order and deal with apologies and the initial procedural items.

(b)     The first item of substantive business will be the election of chairperson.

(c)     The acting chairperson will vacate the chair and the meeting will be chaired by the lead officer, assisted by the democracy advisor.

(d)     The lead officer will call for a decision on whether the ballot will be open or closed. This will be by simple voice or show of hands vote.

(e)     The lead officer will then call for a decision on the voting system. Once a member moves one of the systems and is seconded, it will be put to the vote. Again a decision will be by voice or show of hands.

(f)      The lead officer will call for nominations for chairperson. Each candidate must be nominated and seconded by a panel member who is present.

(g)     If there is only one nomination that person will be declared elected and will assume the chair.

(h)     If there is more than one candidate, an election will take place using the voting system agreed earlier.

(i)      If it is closed voting, the democracy advisor will undertake the vote, scrutineered by the liaison councillor.

(j)      The meeting will then continue with the next item of business.

 

Consideration

Local board views and implications

14.     There are no local board implications.

Māori impact statement

15.     There are no items in this report which impact on matters of significance for Māori.

Implementation

16.     There are no significant implication issues.

 

Attachments

There are no attachments for this report.      

Signatories

Author

Bruce Thomas - Principal Advisor Panels

Authoriser

Andrew Guthrie – Programme Director – City Centre Integration  

 


Auckland City Centre Advisory Board

22 July 2015

 

 

Briefing on managing conflicts of interest

 

File No.: CP2015/14060

 

Purpose

1.       To receive a briefing on managing conflicts of interest.

Executive Summary

2.       The Auckland City Centre Advisory Board has a role as a key advisor in achieving the vision and strategic outcomes of the Auckland Plan, the City Centre Master-plan, the expenditure of the city centre targeted rate and city centre issues.

3.       The board is made up of the Mayor, the Waitemata ward councillor, the chair of the Waitemata Local Board and appointees that represent sectors of city centre communities and institutions that are subject to the city centre targeted rate.

4.       While the panel has an advisory role, by the nature of the advice they give, there is the potential for there to be real or perceived conflicts of interest. These conflicts need to be managed.

5.       With the influx of new board members it is appropriate to brief the board on issues of conflicts of interest and how they are managed.

6.       A member of Auckland Council’s public law team will brief the board and answer any questions members may have.

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      receive a briefing on conflicts of interest.

Attachments

There are no attachments for this report.    

Signatories

Author

Bruce Thomas - Principal Advisor Panels

Authoriser

Andrew Guthrie – Programme Director – City Centre Integration

 


Auckland City Centre Advisory Board

22 July 2015

 

 

Issues of significance

 

File No.: CP2015/14453

 

Purpose

1.       To enable Board Members to discuss issues of significance that may affect the central city area.

Executive Summary

2.       The following issues have been identified for discussion and an opportunity for Board members to raise any concerns they may have:

a.            Harbour related

i.          Wharves

ii.          Port

Port Future Study

1.       The Auckland City Centre Advisory Board resolved at its meeting on 24 June 2015 as follows:

Resolution number CEN/2015/40

MOVED by Deputy Chairperson Kate Healy, seconded by Member Tim Coffey:

That the Auckland City Centre Advisory Board:

a)      receive the information

b)      appoint deputy chair Kate Healy and members Dick Ayres and Tim Coffey to attend the Port Future Study plenary meeting on Thursday, 9 July 2015.

2.       The members will report back on the Port Future Study plenary meeting.

b.           Transport related

i.          City Rail Link

ii.          Bus network

iii.         Light Rail

iv.        Pedestrian/cycle ways

c.            Street life-related

i.          Safety

ii.          Pollution

iii.         Homelessness

iv.        Public open spaces

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      receive the information.

Attachments

There are no attachments for this report.     

Signatories

Author

Tam White - Democracy Advisor

Authoriser

Andrew Guthrie – Programme Director – City Centre Integration

 


Auckland City Centre Advisory Board

22 July 2015

 

 

City Centre Integration (CCI) Progress Update for Auckland City Centre Advisory Board

 

File No.: CP2015/14396

 

Purpose

1.       To update the Auckland City Centre Advisory Board (ACCAB) on City Centre Integration (CCI) progress to 15th July 2015.

Executive Summary

2.       The report provides a high-level overview of progress on projects and initiatives in the City Centre, including:

a.       Targeted Rate Projects

b.       Other City Centre Projects

c.       City Centre Strategies / Initiatives

d.       Information Requested in Response to Board Resolutions

e.       Forward Planner

f.       Targeted Rate Financial Status Update.

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      receive the City Centre Integration progress report, updated to 15th July 2015.

Comments

Targeted Rate Projects

O’Connell Street Shared Space

3.       O’Connell Street businesses ran a mid-winter Christmas activation on Thursday 25 June.  Businesses chose to deliver the activation without direct support from the activation programme.  The activation was promoted by Heart of the City.

4.       Work has commenced on a proposal to light O’Connell Street character buildings.  The ADO is supporting businesses with the development of the proposal which would see building owners installing and maintaining lighting features.

Bledisloe House Customer Services Centre and Bledisloe Lane

5.       Bledisloe Pocket Park Winter Warm Up activation trial finished Thursday 9th July.  The activation was promoted mostly through social media and invited the public to participate in knitting, craft and dressing the site over a four week period.  Delivered by local community group and business Sew Love Tea Do and supported by Splice, Auckland Council Community Development and the ADO, the activation took place every weekday 12-2pm. It generated use by Community Initiatives group “Scribble” and the Waitemata Youth Collective. The yarn installation will remain in place through to end October or will be removed as needed.

   

Myers Park Upgrade – Stage 2

6.       Professional services have been appointed and are currently progressing Developed Design of work packages

7.       Consultation with key stakeholders is underway and approvals are currently being confirmed

8.       Preliminary geotechnical investigations complete and design of storm water detention and underpass area progressing

9.       Concept for artwork for underpass further developed

10.     On track for Resource Consent application at the end of August 2015

11.     Investigating whether the splash pad and Queen Street entrance works near the Kindergarten can be completed prior to the end of 2015

12.     Construction is currently due to be complete in July 2016.  Coordination is currently underway with a proposed four month Pop up event planned for the area, which may affect the construction and possible completion.

Beach Road

13.     Construction is due to complete in September. The Mayor has agreed to open the cycleway, which will include a guided cycle of the route. ACCAB members will be invited.

14.     The resurfacing between Mahuhu Crescent and Britomart Place along with parts of Britomart Place and Tangihua Street commenced early July and is expected to be complete by mid-July-August, weather dependent.

 

Beach Road resurfacing Location Map

 

Freyberg Square and Ellen Melville / Pioneer Women’s Hall

15.     Workshops with children have been held to capture ideas of how to make the square a child friendly square.  The Project Team has incorporated the outcomes into the concept design and a workshop is due on site in August to mark up the ideas to see how it will work.

16.     A separate update paper on the Freyberg & Ellen Melville/Pioneer Women’s Hall project will be provided at this meeting.

Karangahape Rd

17.     In June the Board endorsed allocation of targeted rate funds of up to $5m in 2015-17 for pedestrian and public realm improvements to the Karangahape Rd Cycleway.  Work is progressing on scoping and engagement of consultants.

18.     The enhancements will be aligned with the Karangahape Road Plan 2014 – 2044.

Wayfinding Signage

19.     Work continues with external Prototyping companies for developing and sourcing the best products for the project.

20.     The Waitemata Local Board has been engaged to provide input into content of the large information hubs and pedestrian signs.

21.     Progress is ongoing in developing the test plan for the Wynyard precinct.

22.     Installation of test signage in Wynyard Quarter is scheduled to start at the end of this year.

Other City Centre Projects

Hobson and Nelson Street upgrade

23.     Reference design for both streets is currently being updated to reflect the traffic modelling outcomes for proposed reduction of traffic lanes, and public realm enhancement including for pedestrians and cyclists.

24.     Updated design thinking will be presented to the Board later this year (August-September).

Lower Queen St & Albert St Reinstatement Upgrades

25.     Proposals for significant uplift in the future form and function of these streets will be presented in August.

26.     Potential CCTR funding has been identified in the draft programme for Board consideration.

Victoria Street Linear Park

27.     No further update.

Quay Street Streetscape Upgrade

28.     Further planning and redevelopment of the streetscape upgrade will be informed by outcomes from the Central Wharves investigations, the Downtown Public Open Spaces review, and the timing and requirements of the Seawall seismic upgrade.

Quay St Seawall Seismic Upgrade

29.     Project commencement is deferred until 2020 under the LTP proposal.

30.     Further planning and redevelopment of the Seawall upgrade will be informed by outcomes from the Central Wharves investigations.

Ferry Basin Redevelopment

31.     Further planning and redevelopment of ferry infrastructure will be informed by outcomes from the Central Wharves investigations.

32.     Redevelopment will be staged to align with planned Quay St Seawall upgrades.

Westhaven Promenade / Waitemata Plaza

33.     Stage 2 of the Promenade is provided in the LTP for construction 2017 – 2019.  Design is underway.

34.     A significant upgrade of Waitemata Plaza has recently been completed, providing a greener public space on the waters’ edge for residents and workers.

Wynyard Quarter Redevelopment

35.     Stage 1 – Enabling works commenced in Halsey and Gaunt St late May 2015 with the primary works following in July.  Priorities for completion are the services and street upgrades fronting the Fonterra development (planned for completion early 2016).

36.     Stage 2 - Construction of Madden and Pakenham Streets upgrades due to start late 2015.

37.     Resource consent has been lodged for the hotel development planned adjacent to Te Wero Bridge.

38.     Options are being considered by Waterfront Auckland for redevelopment of the current Team NZ base at Site 18 on Beaumont St, as a mixed use development around marine activity.

Transport Infrastructure

39.     The implications of potential Light Rail Transit (LRT) for planned projects in the city centre are significant and will inform sequencing and timing of those projects.  It is expected that a ‘measured’ roll-out of LRT would still require significant bus volumes to be catered for in and through the city; these would be reduced over time, if and when LRT routes are introduced.

40.     AT is reviewing the city centre PT network, to revisit bus routes, capacities and volumes through the city.  The study will consider the potential staged implementation of LRT.

Cycle Network

41.     Nelson St Bridge and Off-ramp (NZTA) – a design and build contract is underway, with completion due Sept 2015.

42.     Nelson St – Off-ramp to Quay St

a.       Stage 1 to Victoria St – design is progressing.  Construction procurement is underway, completion due September 2015

b.       Stage 2 to Quay St – to follow in 2016.

43.     An online survey for Aucklanders to provide feedback on the potential streetscape design for Nelson Street Off-ramp closed 22 June 2015; the most popular suggestions were ‘modern’ and ‘distinctly New Zealand’.

Sky Path

44.     Auckland Council granted resource consent for the Sky Path in early July.  The application received 11,586 submissions with 11,413 in support 5 neutral and 168 against. 

Embedded image permalink

City Centre Strategies / Initiatives

Programme and Funding

45.     The City Centre forward work Programme and Assessment Criteria was workshopped with the Board in May.  Comments and feedback have been incorporated into the revised Evaluation Criteria. 

46.     A separate paper is provided which seeks endorsement of the revised Criteria, and feedback on the revised draft programme.

Communications

47.     An update on the review of the City Centre Masterplan targets was presented to the Board in May.  The Board supported the review process and to commit support in the establishment of SMART targets where they have specific expertise. Feedback from Board members is being addressed through the review. A further update will be provided in August.

48.     A separate paper on the momentum and mitigation work is provided.

Consideration

Local Board views and implications

49.     Workshops seeking Waitemata Local Board input to the Aotea Framework and Ellen Melville Hall design principles were held in May and June.  The Board was generally supportive of the proposals, but had specific questions around some of the development opportunities identified in the Aotea Framework.  These are being worked through and will be reported back to the board.

Māori impact statement

50.     Monthly CCI Hui’s are set up with Iwi representatives - the next one is scheduled for the 14th August.

51.     A Hui was held in July to consider the Aotea Framework and Freyberg Square/Ellen Melville and Pioneer Women’s Hall design principles.

Implementation

52.     Regular meetings and workshops are held with the Local Board, Learning Quarter, Iwi and the Auckland Development Committee prior to implementation of city centre proposals.

 

Attachments

No.

Title

Page

aView

Report on Progress from Previous Meetings

21

bView

Meeting Topics - Forward Planner

29

cView

Geographic Map of Planned/Proposed/Completed Targeted Rate Projects

33

     

Signatories

Author

Andrew Guthrie – Programme Director – City Centre Integration

Authoriser

Rick Walden – General Manager – City Centre Integration  

 


Auckland City Centre Advisory Board

22 July 2015

 

 








Auckland City Centre Advisory Board

22 July 2015

 

 





Auckland City Centre Advisory Board

22 July 2015

 

 



Auckland City Centre Advisory Board

22 July 2015

 

 

Proposed 2015-25 Targeted Rate Funding Criteria and Forward Work Programme - Updated

 

File No.: CP2015/14357

 

Purpose

1.       To provide the Auckland City Centre Advisory Board (ACCAB) with the updated proposed assessment criteria to assess projects suitable for targeted rate funding.  This report also includes an updated Forward Work Programme of proposed targeted rate projects.  Feedback received from the ACCAB in June 2015 has now been incorporated.

Executive Summary

2.       The ACCAB received and provided feedback on Targeted Rate Funding Criteria and a Forward Work Programme proposal at the June 2015 meeting.

3.       Feedback has been considered and information has been updated for further consideration of the board and is included in this paper.

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      adopt the updated City Centre Targeted Rate (CCTR) Project Assessment Criteria as a guide to the assessment of proposed project benefits and importance, relative to potential funding through the CCTR

b)      receive the updated Forward Work Programme including the current proposed targeted rate funded projects (for the FY15/16 – FY24/25 period) and provide final feedback prior to finalisation and endorsement at the August Auckland City Centre Advisory Board meeting.

Comments

Background

4.       For background information please refer to June 2015 paper to ACCAB titled “Proposed 2015-25 Targeted Rate Funding Criteria and Forward Work Programme”

5.       The following feedback from the June 2015 ACCAB meeting has been received and incorporated (as noted in the red comments) into the updated information contained within this paper.

City Centre Targeted Rate Assessment Criteria (CCTR)

6.       Member Tania Loveridge recommended alterations to the draft criteria’s weighting.  The recommendations were agreed to by the meeting as follows: Adjusted weightings have been incorporated in adjusted criteria attached


 

Criteria Description

Current Weighting

Proposed Weighting

Notes

3. Support business and economic growth

 

10

20

Recognising the greater emphasis should be given to this area, gives greater balance to business support and investment given the genus of CCTR.

5.  Support strategic direction

15

10

Adjusting to reflect recommended changes to criteria 3.

6.  Supports walking and cycling or connections to key destinations

15

10

Adjusting to reflect recommended changes to criteria 3. Already ostensibly covered off by Criteria 2; talks about connecting “key destinations”; the intent of most projects is to support walking and cycling.

 

a.       CCTR Funding – Proposed Reallocation

Member Tania Loveridge would like to see General Rates allocated to the Queen’s wharf project and recommended the following for staff to consider: Change made to the forward works programme but confirmation of ability to reallocate general rate from LTP to be confirmed

Queen’s Wharf

Current proposal:           $20m CCTR Funding

Recommends:               $11m GR funding; $9m CCTR funding

To offset the above reallocation, recommends the following:

Federal Street:

Current proposal:           $11m GR funding: $7m CCTR funding

Recommends:               $0m GR funding; $18m CCTR funding

Noting that Federal Street is a ‘local project’ therefore it is recommended for it to be 100% CCTR funded.

 

b.      Opex and Other Projects

Pedestrian Counts:

Recommended increasing the Pedestrian Count allocation to make provision to grow the Pedestrian Count programme particularly in areas where future upgrades are planned. A proposed 10% yearly increase has been applied in the Forward Work Programme to accommodate increased scope as new upgrades are completed.

Public Art

Members Jillian de Beer and Tania Loveridge recommended that all capital projects have a ring fenced budget allocation for the inclusion of public art. Noted

Wayfinding Signage:

Member Tania Loveridge queried whether the current allocation ensure a completed wayfinding signage network. Noted. If required additional funding may be requested by the project team but is currently unknown.


 

Destination Marketing:

Member Tania Loveridge noted that the extension of the $400k allocation of the Destination marketing budget across the 10 year work programme, which is beyond the approved four year timeframe. Noted. The forward work Programme should be used as a forecasting guide and not what funding has been formally approved for future years.

The Board also requested a re-order of priority for CCTR – Project Assessment Matrix projects. Noted. Matrix is now reorder in priority order. (Attached)

Consideration

Local Board views and implications

7.       The Waitemata Local Board (WLB) has been consulted on the original proposed assessment criteria and the process being undertaken to prepare and finalise the forward work programme.  Their feedback has been included and ongoing engagement with the WLB will continue.

8.       The forward work programme will form part of the consultation and engagement at upcoming City Centre Integration Hui’s that are held with local Iwi.

Māori impact statement

9.       The forward work programme will form part of the consultation and engagement at upcoming City Centre Integration Hui’s that are held with local Iwi.

Implementation

10.     Not applicable at this time.

 

Attachments

No.

Title

Page

aView

City Centre Targeted Rate - Project Assessment Criteria

39

bView

City Centre Targeted Rate  - Project Assessment Matrix

41

cView

City Centre Targeted Rate – Forward Work Programme

43

     

Signatories

Author

Todd Berry – Senior Programme Manager

Authoriser

Andrew Guthrie – Programme Director – City Centre Integration

 



Auckland City Centre Advisory Board

22 July 2015

 

 


Auckland City Centre Advisory Board

22 July 2015

 

 


Auckland City Centre Advisory Board

22 July 2015

 

 



Auckland City Centre Advisory Board

22 July 2015

 

 

Communications: momentum and mitigation

 

File No.: CP2015/14202

 

Purpose

1.       To provide an update on the momentum and mitigation programme for communications and engagement in the city centre, and to provide an outline of potential future resource needs.

Executive Summary

2.       The change Auckland’s city centre has seen over the last decade will accelerate over the next decade, with over 80 projects identified across the public and private sectors.  Some of these projects will involve disruption: for businesses, residents, workers and visitors.  Much of the programming and scheduling work is focused on minimising that disruption, for example ensuring that projects are scheduled to complement each other, shorten closure times and ensure that flows can be maintained through the city.

3.       However, it is not possible to remove all the disruptive impacts and so the City Centre Integration team is working with colleagues across the council group on mitigating those impacts.  This programme includes: activation; short-term solutions and interventions; and accelerating cycle programmes (providing choices for commuters and harnessing the potential for disruption to encourage behaviour change – with benefits for health, air quality and congestion).

4.       The other aspect of this campaign is to build a sense of momentum, creating excitement about the path to a stronger, more attractive and economically vibrant city centre.  This will itself help to mitigate negative impacts caused by disruption: generating positivity about what is happening in the centre, attracting people and continuing to encourage private investment.  It is also essential to counter negative attention or lack of understanding around the programmes of work, which could have a negative impact on business and activity. 

5.       Current budget is sourced from Auckland Transport and as a portion of Auckland Council programmes.  However the overarching nature of this work means that additional budget for promotion and engagement will be sought later this year once requirements have firmed up.

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      support the direction of the momentum and mitigation programme,

b)      note that some budget for overarching collateral, promotion and engagement may be required going forward.

Comments

6.       The following table provides a quarterly outline of focus and activity to the end of 2016.


 

 

Jul-Sep 2015

Oct-Dec 2015

Jan-Mar 2016

Apr-Jun 2016

Jul-Sep 2016

Oct-Dec 2016

Key milestones

Beach Rd cycleway

Interim walking and cycling projects

Aotea Quarter engagement

Design images for Lower Queen St

Finalised City Centre Master Plan targets

Electric trains on all lines

Nelson cycleway offramp & Stage 1

Aotea Quarter Framework

Quay Park Framework

Walking & cycling projects

Early CRL works for stormwater

Walking & cycling projects

Possible opening Queens Wharf food village

Summer events

Cruise season

 

New interim busways

Lower Queen Street mostly closed off

Downtown SC shut and demolition begins

Impacts on Customs tbc

Nelson Stage 2 cycleway delivery

Freyberg/Ellen Melville underway

K’Rd cycle/ urban improvements – to be confirmed

Britomart western entrance closed

Designs for waterfront spaces

Impacts on Customs/ Albert St tbc

Summer events impacted

Cruise season

Comms & engagement focus

Build momentum

Develop collateral

Credibility/ confidence

Build awareness of impact

Momentum

Behaviour change (modal shift)

Preparedness

Detailed information on impacts

Activation & mitigation

Activation & mitigation

Detail on impacts

Activation & mitigation

Detail on impacts

Updates on progress

Activity

Place activation programme begins

City centre ‘app’

Graphics:

Map  of projects and developments

city centre/ transport/ housing

Quarterly activity maps

Videos:

City centre graphic

Albert Street’s transformation

Social media activity to build anticipation

Updated city centre ‘app’

Campaign focusing on:

Forthcoming changes

Bus stop movements

Highlighting preparedness for road disruption (eg Quay Park ‘quick wins’)

Behaviour change – shift to cycling and Public Transport

 

Information on impacts/ how to get around

Behaviour change – shift to cycling and Public Transport

Updates on progress

Detailed information of how to get around

Behaviour change – shift to cycling and PT

Create and activate interim space (‘Hurihanga Place’)

Detailed information of how to get around

Activating interim space and walking routes through Lower Queen

Annual update on CCMP targets & progress

Detailed information of how to get around

Promotion of summer events through disrupted city

Interim spaces and activation

Promotion of progress

 

7.       As the table suggests, this mitigation work is closely related to the activation programme and to the City Centre Interventions and Pilots work.

8.       The collateral is being developed in coordination with Auckland Transport – which is also developing a range of related material – to ensure that it is complementary. This includes taking into account the different messaging, to different audiences, at different phases in the programme. This approach also considers the benefits (attention spans and flexibility) of creating several shorter videos instead of one longer one.

9.       Latest versions of some of the collateral currently being developed (including two short videos) will be shown at the meeting.

10.     Stakeholder involvement and partnership are essential to the success of this programme; going forward we will explore ways that we can work with ACCAB members in their role as advocates for the city centre.

Consideration

Local Board views and implications

11.     An update of the communication material will be provided to the Waitemata Local Board at the next scheduled update, on 4 August 2015.

Māori impact statement

12.     The City Centre Integration holds regular hui with iwi and the map of developments has been shared with them.  Other collateral will be shared at the next hui, which is scheduled for 14 August 2015.

Implementation

13.     Implementation is outlined in the table above.

 

Attachments

No.

Title

Page

aView

Overarching map of projects and developments

49

bView

City centre/transport/housing graphic: Delivering a globally competitive city centre

51

     

Signatories

Author

Oliver Roberts – Strategy and Communiation Manager – City Centre Integration

Authoriser

Andrew Guthrie – Programme Director – City Centre Integration

 



Auckland City Centre Advisory Board

22 July 2015

 

 


Auckland City Centre Advisory Board

22 July 2015

 

 


Auckland City Centre Advisory Board

22 July 2015

 

 



Auckland City Centre Advisory Board

22 July 2015

 

 

Pioneer Women’s and Ellen Melville Hall and Freyberg Square upgrade

 

File No.: CP2015/14445

 

Purpose

1.       To provide an update on the designs for the Pioneer Women’s and Ellen Melville Hall and Freyberg Square upgrade, in order to seek support to engage with the public in August 2015.

Executive Summary

2.       The Pioneer Women’s and Ellen Melville Hall and Freyberg Square sit in the heart of Auckland’s city centre in the bustling High Street precinct. The Pioneer Women’s and Ellen Melville Hall is situated adjacent to Freyberg Square, bounded by High Street to the west and by the junction of Courthouse Lane / Chancery Lane and O’Connell Street on its eastern boundary. The Metropolis building is located to the south.The Hall was built in 1962 by Auckland City Council and is the only community facility within the City Centre.

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      note the current designs for the Pioneer Women’s and Ellen Melville Hall and Freyberg Square upgrade.

b)      support that the project is ready for further engagement with the Auckland public, notably with residents, local businesses and property owners, city centre employees and youth.

Comments

3.       Freyberg Square is a functional, well-used open space and a popular relaxation spot for city workers and residents. Even though Freyberg Square is designated road reserve and is currently dissected by Freyberg Place (a short one way lane connecting High Street with O’Connell Street) it was redeveloped in 1996 as a public open space. Since then it has been subject to criticism, particularly around material choice, maintenance costs, poor pedestrian access and deterioration of the assets within the square.

4.       The integration and connection between the two projects (as championed by the Waitematā Local Board) ensures the coordinated creation of a significant community hub for residents and city workers.  This will necessitate careful design co-ordination, stakeholder consultation and construction.  Completion of the project is currently scheduled for autumn 2017.

5.       A design team comprising of Isthmus Group and Stevens Lawson was appointed in May 2015 to advance the combined projects.  It is proposed that, subject to the support of the Advisory Board and the Waitematā Local Board, consultation with key stakeholders on the designs will occur during August 2015.  This consultation process will need to build positively on dialogue that occurred over the O’Connell Street project and to recognise sensitivities that may relate to future investment in High Street – in particular incorporating the findings of the recent High Street Precinct survey carried out by Heart of the City.

6.       The Pioneer Women’s and Ellen Melville Hall works are to be funded through Council’s Long Term Plan ($4 million) and Freyberg Square through the Targeted Rate ($4.7million).

 

Consideration

Local Board views and implications

7.       The Waitematā Local Board resolved at their 11 February 2014 meeting that they support the option of fully staffed and programmed Community Centre at Pioneer Women’s and Ellen Melville Hall. In addition, they resolved that officers complete detailed design plans for the Hall to meet the requirements of the community centre operation. This will include seismic and accessibility improvements and the removal of the ground floor tenancies.

8.       The Local Board suggested that the project look to incorporate the principles of a ‘child-friendly city’, ensuring that children have an input in the planning of the public realm. In June 2015 the design team engaged a group of 7-13 year old children to undertake a comprehensive ‘child friendly audit’ of the existing site, with additional engagement in July. Further consultation with the children about the proposed redevelopment will take place in August 2015, once Concept plans have been completed. The feedback sort from the audit has helped shape the designs.

9.       The initial design thinking from the design team has received a favourable response from the Waitematā Local Board, and a further workshop with the Board has been scheduled for 21 July 2015 to seek support of the Concept designs for the Pioneer Women’s and Ellen Melville Hall. This will be followed up with a formal Local Board meeting in August to seek support to go out for public engagement.

Māori impact statement

10.     Mana whenua have been engaged at the earliest possible stage of the design process since the decision was made to amalgamate both the Square and the building aspects of the project. A hui was held on 10th July 2015 whereby the Concept designs of the Pioneer Women’s and Ellen Melville Hall were presented and the Developed Design drawings of Freyberg Square were reviewed by iwi representatives. There was general support for the project subject to the application of Te Aranga Māori design principles. Specific feedback from iwi is currently being sought in relation to the the ‘story’ behind the positioning of the Tuku Tuku panels held within the Hall. Another hui is planned in August 2015 to specifically discuss how the project can further respond to the principles presented.

Implementation

11.     The project is proposed to be delivered by Auckland Council’s Auckland Design Office using one design team and one Main Services Contractor. The Project Sponsor is Tim Watts (City Centre Design and Delivery Manager) and the Council Senior Project Leader is Lisa Spasić from the Auckland Design Office.

12.     The current programme plans for all design stages to be completed by the end of 2015 with construction commencing in June 2016 for approximately 9-12 months.

Attachments

There are no attachments for this report. 

Latest designs will be presented at the meeting.  

Signatories

Author

Lisa Spasic – Senior Project Leader – Auckland Design Office

Authorisers

Tim Watts – City Centre Design and Delivery Unit Manager

Andrew Guthrie – Programme Director – City Centre Integration

 


Auckland City Centre Advisory Board

22 July 2015

 

 

Nelson Street Cycleway Amenity Enhancements Project Update

 

File No.: CP2015/14200

 

Purpose

1.       To provide a brief update and presentation on the latest scoping and design work for amenity enhancements for the Nelson Street cycleway project.

Executive Summary

2.       The aim of the project is to incorporate a simple but bold urban design gesture into the project.  The design team is progressing quickly to establish what can be done within the challenging timeframes for the project.

3.       The team will provide a presentation to the Board on the outcomes of the work to date on the scope of the works and conceptual ideas.

Recommendation/s

That the Auckland City Centre Advisory Board:

a)      receive the report and presentation on latest scoping and design work for amenity enhancements for the Nelson Street cycleway project.

Comments

Background

4.       At its 24 June 2015 meeting, the Auckland City Centre Advisory Board endorsed both the scope of the amenity improvements, and the allocation of targeted rate funding towards them (Resolution number CEN/2015/44).

5.       The objectives of the targeted rate portion of the project are to:

a)      Strategically align with intent of the City Centre Masterplan;

b)      Celebrate the reuse of redundant infrastructure (Nelson St Off-ramp);

c)      Create an engaging, inviting and exciting environment for pedestrians and cyclists;

d)      Celebrate the Nelson Street project as a significant milestone in the development of the cycle network for Auckland;.

e)      Create an urban design statement celebrating Auckland. 

6.       The programme is targeting the end of the year for completion for the off-ramp and the first section of the Nelson Street cycleway.

Discussion

7.       The aim of the project is to incorporate a simple but bold urban design gesture into the project.  This is in part to fit within a very tight programme and site restrictions but is also seen as an appropriate response in the context of the urban motorway environment that is highly visible and capable of being appreciated from above i.e. Hopetoun Bridge.

8.       The design team is progressing quickly to establish what can be done within the challenging timeframes for the project. The team is continuing to work with the project stakeholders, including NZTA, AT, Auckland Motorway Alliance, and local iwi to refine the amenity improvements project scope and to develop concept and detailed designs.

9.       The team will provide a presentation to the Board on the outcomes of the work to date on the scope of the works, and conceptual ideas.


Funding

10.     The cost estimate will be refined following completion of the concept design.

11.     Auckland Council and NZTA are working together to put in place a funding agreement which will outline the process for allocation of costs for the amenity upgrades.

Consideration

Local Board views and implications

12.     The project team is meeting with local board members on Thursday 16 July to brief them on the project and to seek input into the project.

13.     The project team met with the Karangahape Road Business Association on 29 June to provide a briefing on the project; and to seek input into initial scoping ideas.

Māori impact statement

14.     In the past two weeks the project team has had several Hui with iwi and have made quick progress in identifying opportunities.  This engagement is continuing.

15.     An iwi artist has also been engaged to work in collaboration with the design team.

Implementation

16.     This project will be coordinated through City Centre Integration (CCI) and will be delivered in collaboration with AT, NZTA and Council.  Maintenance agreements will be put in place for the project between these parties as required.

 

Attachments

There are no attachments for this report.    

Signatories

Author

Gyles Bendall – Urban Design Programme Leader – Auckland Design Office

Authoriser

Andrew Guthrie – Programme Director – City Centre Integration