Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 23 July 2015 at 9.33am.

 

present

 

Chairperson

Cr Penny Webster

 

Deputy Chairperson

Cr Ross Clow

 

Members

Cr Cameron Brewer

 

 

Mayor Len Brown, JP

From 10.06am, Item 10

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

From 9.43am, Item 9

 

Cr Alf Filipaina

 

 

Deputy Mayor Penny Hulse

From 9.35am, Item 9

 

Cr Denise Krum

 

 

Cr Mike Lee

From 9.35am, Item 9

 

Cr Calum Penrose

 

 

Cr Dick Quax

Until 10.30am, Item 10

 

Member Josie Smith

(Alternate)

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.37am, Item 9

 

Cr Wayne Walker

From 9.35am, Item 9

 

Cr John Watson

 

 

Cr George Wood, CNZM

 

 

ABSENT

 

 

Cr Anae Arthur Anae

 

 

 

Cr Hon Christine Fletcher, QSO

 

 

 

Member David Taipari

 

 

 

Member John Tamihere

 

 

 

 


Finance and Performance Committee

23 July 2015

 

 

 

1          Apologies

 

Resolution number FIN/2015/55

MOVED by Chairperson MP Webster, seconded by Cr LA Cooper:  

That the Finance and Performance Committee:

a)         accept the apologies from Cr AJ Anae, Cr CE Fletcher, Member DE Taipari and Member J Tamihere for absence, from Mayor LCM Brown for lateness, and from Cr D Quax for early departure.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number FIN/2015/56

MOVED by Deputy Chairperson RI Clow, seconded by Cr WB Cashmore:  

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting held on Thursday, 18 June 2015 as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 


 

9

Built Heritage Acquisition Fund: Vos Yard

 

 

 

Cr ME Lee entered the meeting at 9.35am.

Cr WD Walker entered the meeting at 9.35am.

Deputy Mayor PA Hulse entered the meeting at 9.35am.

Cr JG Walker entered the meeting at 9.37am.

Cr C Darby entered the meeting at 9.43am.

Cr JG Walker left the meeting at 9.49am.

 

 

 

Resolution number FIN/2015/57

MOVED by Cr ME Lee, seconded by Cr AM Filipaina:  

That the Finance and Performance Committee:

a)      support the proposal to commit $2.3 million of the Built Heritage Acquisition Fund for the restoration costs for Vos Yard.

b)      advise Waterfront Auckland that this commitment can only be drawn down once Waterfront Auckland have raised the balance of the funding and have advised the committee.

c)      advise Waterfront Auckland that this commitment expires December 2017.

d)      require Waterfront Auckland to report to the committee on progress on a six monthly basis.

CARRIED

 


10

Review of alternative sources of financing

 

 

 

Cr JG Walker returned to the meeting at 9.59am.

Mayor LCM Brown entered the meeting at 10.06am.

Cr D Quax left the meeting at 10.30am.

 

 

 

Secretarial note:          Changes to the original motion were incorporated under recommendation a) with the agreement of the meeting.

 

 

 

Resolution number FIN/2015/58

MOVED by Deputy Mayor PA Hulse, seconded by Cr LA Cooper:  

That the Finance and Performance Committee:

a)      endorse the approach and associated processes to review Auckland Council’s mix of alternative financing sources.

b)      note that the report back to Councillors will be available for input and consideration into the 2016/17 Annual Plan process.

 

A division was called for, voting on which was as follows:

For

Cr CE Brewer

Mayor LCM Brown

Cr WB Cashmore

Deputy Chairperson RI Clow

Cr LA Cooper

Cr C Darby

Cr AM Filipaina

Deputy Mayor PA Hulse

Cr DA Krum

Cr CM Penrose

Member J Smith

Cr SL Stewart

Cr JG Walker

Cr WD Walker

Chairperson MP Webster

Cr GS Wood

Against

Cr CM Casey

Cr ME Lee

Cr J Watson

Abstained

 

The motion was declared carried by 16 votes to 3.

CARRIED

 

The meeting adjourned at 11.27am and reconvened at 11.37am.

 


11

Bi-Monthly business improvement and performance report

 

 

 

Tanya Perrott was in attendance to present to the Finance and Performance Committee regarding the Quality Advice programme.

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

Secretarial Note:         Changes to the original motion were incorporated with the agreement of the meeting, through the addition of recommendation b).

 

 

 

Resolution number FIN/2015/59

MOVED by Chairperson MP Webster, seconded by Cr CM Casey:  

That the Finance and Performance Committee:

a)      receive the Bi-Monthly business improvement and performance report and the presentation from Tanya Perrott, Quality Advice Lead.

b)      establish a group of volunteers from the governing body and local boards, including Cr CM Casey, Cr C Darby and Cr DA Krum, to work with the quality advice team and report back to the Finance and Performance Committee.

CARRIED

 

Attachments

a     23 July 2015, Finance and Performance Committee, Item 11 - Tabled Presentation

  

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 


 

13        Procedural motion to exclude the public

Resolution number FIN/2015/60

MOVED by Chairperson MP Webster, seconded by Cr LA Cooper:  

That the Finance and Performance Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       GridAKL - Shareholder approval of ATEED lease

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information relating to the rental payable by ATEED, which, if publically available, may impact on (i) ATEED's negotiations with potential sub-tenants, and (ii) Waterfront Auckland or Precinct Properties negotiations with other potential tenants in Wynyard Central.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information relating to the rental payable by ATEED, which, if publically available, may impact on (i) ATEED's negotiations with potential sub-tenants, and (ii) Waterfront Auckland or Precinct Properties negotiations with other potential tenants in Wynyard Central.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

12.09pm          The public was excluded.

 

12.30pm          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

GridAKL - Shareholder approval of ATEED lease

 

That the Finance and Performance Committee:

a)      grant shareholder approval to Auckland Tourism Events and Economic Development Limited (ATEED) to enter into a lease (and any other incidental dealings and transactions) relating to the Lysaght building within Wynyard Central on terms acceptable to the ATEED board.

b)      authorise the Auckland Council Chief Executive to sign any shareholder resolutions and other documents necessary to give effect to resolution a) above.

c)         agree that resolutions a) and b) be restated in the open minutes.

 

 

 

12.30pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................