I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:

 

Date:                  

Time:

Meeting Room:

Venue:

 

Wednesday, 8 July 2015

10.00am

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Susan Daly

 

Members

Jeff Cleave

 

 

Judy Gilbert

 

 

Christina Spence

 

 

(Quorum 3 members)

 

 

 

Jacqueline Fyers

Democracy/Engagement Advisor

 

26 June 2015

 

Contact Telephone: (09) 373 6218

Email: jacqueline.fyers@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Great Barrier Local Board

08 July 2015

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                                                        5

2          Apologies                                                                                                                      5

3          Declaration of Interest                                                                              5

4          Confirmation of Minutes                                                                                              5

5          Leave of Absence                                                                                                         5

6          Acknowledgements                                                                                   5

7          Petitions                                                                                                     5

8          Deputations                                                                                                5

9          Public Forum                                                                                                                5

10        Extraordinary Business                                                                            5

11        Notices of Motion                                                                                      6

12        Great Barrier Local Events Support Fund – Round 1 2015/2016          7

13        Community Facilities Network Plan                                                      37

14        Report from the Governing Body – Standing Orders, proposed changes                                                                                                  101

15        Empowered Communities Approach update                                      171

16        Auckland Transport Report - July 2015 - Great Barrier Island         183

17        Chairperson's report                                                                             189

18        Board Members' Reports                                                                      193

19        Correspondence                                                                                    207

20        Reports Requested/Pending                                                                221

21        Great Barrier Local Board Workshop Proceedings                           225  

22        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Chairperson IM Fordham will welcome everyone in attendance. Member JC Cleave will lead a karakia.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Great Barrier Local Board:

a)           confirm the ordinary minutes of its meeting, held on Wednesday, 10 June 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 


10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Great Barrier Local Board

08 July 2015

 

 

Great Barrier Local Events Support Fund – Round 1 2015/2016

 

File No.: CP2015/12837

 

  

 

 

Purpose

1.      To present a summary of applications received under the contestable local events support fund for 2015-2016 for the Great Barrier Local Board. The Great Barrier Local Board is requested to either fund, partially fund or decline the applications.

Executive Summary

2.      A contestable local events support fund of $25,000 is available to the Great Barrier Local Board for distribution for community events in 2015-2016.

3.      Five applications totalling $13,400 have been received for the local events support fund round one.

4.      With the introduction of the new Community Grants Policy, applications for events funding will in future be considered under the two community grants rounds that the Great Barrier Local Board has agreed to. This report addresses the fact that there are events occurring, or which need funding certainty before the board makes decisions on the first community grants round in October 2015. In effect this is a “transition one off round”.

 

Recommendation/s

That the Great Barrier Local Board:

a)   Agree to either fund, partially fund or decline the applications for round one of the 2015/2016 Local Events Support Fund as follows:

 

Applicant

Event

Amount requested

Amount allocated

Aotea Family Support

New Years Picnic

$5,000.00

$

Aotea Family Support Group

Wharf 2 Wharf & Kaitoke Board Of Trustees

$5,000.00

$

Gt Barrier Island Sports & Social Club Inc

2015 Santa Parade

$1,200.00

$

Great Barrier Island Sports and Social Club Inc.

2015 Guy Fawkes Display

$1,200.00

$

Show me the Shorts Film Trust

Show Me The Shorts Film Festival  2015

$1,000.00

$

TOTAL:

$13,400.00

$

REMAINING:

$11,600.00

 

 

 

Comments

5.      The local events support fund has $25,000 to be distributed at specified times during the 2015-2016 financial year.

6.      Five applications totalling $13,400 have been received for the board’s consideration.

7.      The Great Barrier Local Board has the opportunity to refer applications to an alternative fund or to allocate funding from within its local event fund.

8.      Full copies of these applications can be found in Attachment A.

9.      Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Great Barrier Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

Consideration

Local Board views and implications

10.    During discussions with the board regarding the development of this funding process it was agreed that no workshop would be held prior to this meeting.

11.    The decisions sought within this report fall within the local board delegations.

Māori impact statement

12.    This fund does not specifically target Maori groups, however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

Implementation

13.    Once the Great Barrier Local Board has resolved the funding allocations, Events staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

14.    The decisions sought do not invoke the Auckland Council Significance Policy.

 

Attachments

No.

Title

Page

aView

Great Barrier Local Events Support Fund Round 1 Applications

9

      

Signatories

Authors

Carrie Doust - Team Leader Event Facilitation Central

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 





























Great Barrier Local Board

08 July 2015

 

 

Community Facilities Network Plan

 

File No.: CP2015/11273

 

  

 

Purpose

1.      Seek the Great Barrier Local Board’s support for the draft Community Facilities Network Plan (Attachment A) and associated draft Action Plan (Attachment B).

Executive Summary

2.      Community facilities are vital to local communities as they provide space where people can connect, socialise, learn and participate, and contribute to improved lifestyles and sense of belonging, identity and pride among residents.

3.      The draft Community Facilities Network Plan (the network plan) is a long-term aspirational plan to guide council’s investment in the provision of community facilities over the next 20 years. It introduces a more holistic approach to the planning and provision of community facilities to keep pace with Auckland’s growing and diverse population, fill gaps in provision and ensure existing facilities are fit for purpose. The aspiration is to deliver strategically placed and integrated community facilities.

4.      The scope includes arts and culture facilities, community centres, libraries, pools and leisure centres and venues for hire (community and rural halls). The network plan provides direction on optimisation, major upgrades of existing facilities, development of new facilities and potential divestment of facilities no longer meeting community needs.

5.      The strategic direction articulated in the network plan will be implemented by a comprehensive set of actions in the long-term draft Action Plan. To focus resource in the short term (1-3 years), actions have been prioritised. Actions with funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation. For each action local boards will be closely involved in determining the best response to meet community need and aspirations.

6.      The network plan has been developed through an extensive process involving several rounds of engagement and input from local boards. Most recently a revised draft network plan was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive. Discussions with local boards at the workshops have resulted in some changes to the network plan as outlined in this report.

7.      After reporting to local boards, the next step is to seek the Regional Strategy and Policy Committee’s approval of the network plan and draft Action Plan in August 2015.

 

Recommendation/s

That the Great Barrier Local Board:

a)      support the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities

b)      note that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

 

 


Background

8.      The network plan has been developed with cross departmental collaboration. The plan is informed by a review of current state and research from New Zealand and comparative international cities. Key milestones in the development of the network plan have been:

            February 2014

            Completion of current state review and research.

            March 2014

            Regional Strategy and Policy Committee (REG/2014/37)
Approval of timeframes to develop the Community Facilities Network Plan and presentation of current state and research findings.

            March 2014

            Local board cluster workshops;
Presentation on current state and research findings and discussion of key issues.

            June 2014

            Local board briefing on the first draft network plan.

            August 2014

Regional Strategy and Policy Committee (REG/2014/98)
Endorse draft Community Facilities Network Plan for engagement with local boards and key stakeholders.

            August – Sept 2014

            Workshops with local boards and key stakeholders on the draft network plan.

            October - Nov 2014

            Report to all local boards seeking formal feedback on the draft network plan and providing a summary of key stakeholder feedback.

            December 2014

            Decision to incorporate libraries into the scope of the network plan;
Local Board briefing on libraries research.

            February - Mar 2015

            Workshops with local boards on revised draft network plan.

Comment

9.      Aligned with the Auckland Plan, local board plans and relevant strategic action plans, the network plan articulates why council provides community facilities.

10.    Community facilities contribute to building strong, healthy and vibrant communities by providing space where people can connect, socialise, learn and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11.    The network plan identifies the challenges and opportunities for future community facility provision. Challenges include gaps and duplication in current provision, fit for purpose issues, increasing costs of maintaining the network and a growing and diversifying population. Opportunities include greater integration in the planning and delivery of community facilities, partnership opportunities and optimisation opportunities.

12.    Four objectives articulate a new approach for the provision of community facilities which respond to these challenges and opportunities:

·        work across all types of community facilities in integrated and coordinated planning and ensure future decisions are based on clear and robust evidence;

·        maintain, improve and make the best use of our existing network of community facilities where these continue to meet community needs;

·        focus investment on developing fit for purpose, integrated and connected community facilities; and

·        explore opportunities to leverage and support partnerships with other providers.

13.    The provision frameworks in the network plan outline the objectives, functions and provision approach for each type of community facility. This will guide the identification of gaps in the network and the types of spaces required to deliver fit for purpose facilities and respond to growth.

14.    The long-term draft Action Plan lists actions to investigate potential gaps in the network and existing facilities with performance issues. A fundamental component for implementation is integrated and holistic planning across all types of community facilities, including those facilities outside council’s network. Each action will require detailed investigation, involving the local board and the community, to determine the appropriate response. The network plan includes detailed guidelines which can be adapted to guide the investigation process.

15.    Local boards will play a significant role in determining the appropriate response for facilities or needs in their area. The governing body will make final decisions on the acquisition, divestment or major upgrades of community and allocation of funding over $1 million.

16.    There are over 100 actions in the long-term draft Action Plan, and these will be implemented over time within the available resource and financial constraints. Actions have been assessed to determine those that are network priorities (highlighted in blue in the draft Action Plan). In the short-term, actions with capital funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation.

Consideration

Local Board views and implications

17.    There have been several rounds of engagement with local boards during the development of the network plan. Most recently a revised draft network plan (with libraries included) was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive of the revised network plan, in particular the:

·        vision, outcomes and objectives for community facilities;

·        move towards integrated and holistic planning and the evidence based approach to community facility development;

·        aspiration to develop more connected and integrated facilities and opportunities to pilot this approach at existing facilities; and

·        strategic improvements outlined in the Action Plan.

18.    The following table outlines key themes from local board feedback and the associated response or amendments to the network plan.

 

Local Board Feedback

Response OR Amendments

Scope

·    Scope of the network plan does not include all community leases, sports clubs and non-council facilities that perform similar functions as council-owned community facilities.

·    The network plan acknowledges the importance of all community facilities in meeting community needs. Section 1.2 explains not all leased and non-council facilities are listed in the plan as they are bound by lease terms or they are not in council’s jurisdiction.

·    Section 1.2 of the network plan has been amended to clarify what it means for facilities to be included in scope.

·    Section 1.3 outlines the approach to consider all community facilities in the implementation of the network plan.

·    New action added to investigate and plan for the provision of leased facilities.

Prioritisation weightings

·    Some boards felt the actions relating to gaps are given advantageous weighting over actions for existing facilities.

·    Some boards felt established areas of the region are disadvantaged against new growth areas.

·    Some boards felt spatial priorities are given too much weighting when not all boards support the concept.

·    Boards felt weighting for local board priority was too low.

 

·    Section 5.2 (prioritisation) has been amended so the purpose is to determine which actions are network priorities.

·    The criteria and weighting now focus on three components: network importance (40%), community importance (40%) and building condition (20%).

·    Local board priority has the highest weighting within community importance.

Implementation approach

·    Clarity on local board and community involvement in the implementation process.

·    Investigation process needs to be adaptable for different communities.

·    Clarity on the application of the new empowered communities approach to community facilities.

 

·    Section 5.1 articulates how the Network Plan and Action Plan will be implemented, including emphasis on local board and community involvement in this process.

·    Strategic improvement action will develop tools to implement the new empowered community approach to community facilities planning and development.

Wording and action amendments

·    Number of requests to amend wording of specific sections and actions.

·    Minor wording amendments have been made to the network plan and Action Plan to address feedback and improve clarity.

·    Action Plan has been updated to reflect any recent progress.

Māori impact statement

19.    Section 2.2 of the network plan outlines how council will implement the Maori Responsiveness Framework in relation to the planning and development of community facilities.

20.    The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. Maori are users of all types of council’s community facilities. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users at arts and culture facilities compared to the Auckland population.

21.    The implementation of the network plan should improve provision and accessibility for the benefit of all Aucklanders, including Maori. The strategic improvement action to undertake research on non-users will help understand why some sectors of the population are under-represented as users of community facilities. This research should also provide useful information on improving accessibility and addressing barriers for non-users and under-represented sectors of the population.

22.    The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities will be considered in the implementation of the Community Facilities Network Plan.


Implementation

23.    The Community Facilities Network Plan is aspirational and provides a road-map for council’s investment in community facilities over the next 20 years. The ability and timeframe to implement the network plan and associated actions is dependent on the level of budget allocated for community facility planning and development through future LTP and Annual Plan processes. The current tight fiscal environment means council needs to focus its attention on the greatest need. This plan provides direction for council to ensure the city gets the right facility in the right place at the right time.

24.    A detailed implementation plan is being developed with cross-department collaboration. The implementation plan will address coordinating implementation across the different departments, progressing individual actions and reporting on implementation.

25.    The draft Action Plan will be reviewed on an annual basis to reflect progress and re-evaluate priorities where necessary. Local boards have requested annual updates on the implementation progress.

 

Attachments

No.

Title

Page

aView

Community Facilities Network Plan

43

bView

Community Facilities Network Action Plan

91

     

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst

David Shamy - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

John Nash – Relationship Manager/Senior Local Board Advisor

 


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Great Barrier Local Board

08 July 2015

 

 

Report from the Governing Body – Standing Orders, proposed changes

 

File No.: CP2015/11026

 

  

 

 

Purpose

1.      At its 28 May 2015 meeting, the Governing Body resolved to amend its Standing Orders and to forward this report to all local boards, drawing their attention to the suggestion to provide for councillors’ participation at local board meetings in their Standing Orders, as per Governing Body decision e) below.

2.      The original report to the Governing Body meeting is appended as Attachment A.

 

16

Standing Orders - Proposed changes

 

Resolution number GB/2015/41

MOVED by Mayor LCM Brown, seconded by Cr GS Wood:  

That the Governing Body:

a)     amend the standing order relating to repeat notices of motion so that:

i.    a seconder is required when the notice of motion is lodged

ii.   if rejected by the meeting, signatures of one third of the members are required if the same motion is submitted again within six months

iii.   the same motion cannot be submitted a third time within six months.

b)     amend the standing order relating to repeat notices of motion to revoke previous resolutions so that:

i.     signatures of one third of the members are required when the notice of motion is lodged

ii.     if it is rejected, the same motion cannot be submitted a second time within six months.

c)      revoke its current Standing Orders (adopted 1 November 2010 and revised 1 September 2011) and adopt the Standing Orders in Attachment A to the agenda report, including amendments resulting from recommendations a) and b) above.

d)     amend the Terms of Reference for Committees so that all councillors who are not named members of reporting committees are ex-officio members without voting rights, but counting towards the quorum when present, provided a minimum of two named members are present, noting that this is in addition to amendments made by the reports on Committee Terms of Reference and Chief Executive delegations.

e)     forward this report to all local boards, drawing their attention to the suggestion to provide for councillors’ participation at local board meetings in their standing orders.

f)      authorise the Manager Democracy Services to make changes to the standing orders of a minor nature, such as correcting typographical or grammatical errors, in consultation with the chair of the working party, Councillor Chris Darby.

 

 

 

Recommendation/s

That the Great Barrier Local Board:

a)      Receive the 28 May 2015, Governing Body Standing Orders - Proposed changes report and decisions.

 

 

Attachments

No.

Title

Page

aView

Standing Orders - Proposed changes report

103

     

Signatories

Authors

Elaine Stephenson - Democracy Advisor

Authorisers

Marguerite Delbet - Manager Democracy Services

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 




































































Great Barrier Local Board

08 July 2015

 

 

Empowered Communities Approach update

 

File No.: CP2015/12772

 

  

 

 

Purpose

1.      To provide an update on the Empowered Communities Approach.

Executive Summary

2.      The Regional Strategy and Policy Committee (RSP) considered a report on the Empowered Communities Approach at its 4 June 2015 meeting. The report and minutes from that meeting are attached.

 

Recommendation/s

That the Great Barrier Local Board:

a)      Notes the information in the Empowered Communities Approach update report

 

 

Attachments

No.

Title

Page

aView

Empowered Communities Report

173

bView

Empowered Communities Approach Minutes - item 10 - 4 June 2015

181

     

Signatories

Authors

Jacqueline Fyers – Democracy/Engagement Advisor

Authorisers

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 








Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 

Auckland Transport Report - July 2015 - Great Barrier Island

 

File No.: CP2015/12749

 

  

 

 

Purpose

1.      The purpose of this report is to respond to local board requests on transport–related matters and to provide information to elected members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.      This report covers matters of specific application and interest to the Great Barrier Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and relevant Auckland Transport media releases for the information of the board and community.

3.      In particular, this report provides an update on;

·      Local Board Transport Capital Fund

·      Consultation documents on proposed safety improvements

·      Update on previous Resolutions

·      Okupu Wharf update

·      Media

 

Recommendation/s

That the Great Barrier Local Board:

a)      receives the Auckland Transport Report – July 2015

 

 

Comments

Local Board Transport Capital Fund

4.      At the Local Board meeting on the 12 March 2014 the Board were provided with a list of potential Local Board Transport Capital Fund projects.

5.      The below table outlines an up-date as to decisions by the Board and on the progress of the projects. 


 

6.      Table 1: Great Barrier Local Board project update for Board approval:

Resolution # GBI/2013/234 (2013)

Resolution # GBI/2014/20 (April 2014)

ID#

Project Description

Progress/Current Status

211

Hector Sanderson Road

Split into sections for funding purposes

·       Resolution GBI/2014/63 (15 May 2014)

“The design element of the project will be led by the Local Parks and SLIP’s project team”

 

·       Resolution GBI/2014/154 (December 2014)

Requests that those parts of projects 221 and 211 currently being progressed by the board be funded from Local Board Transport Capital Fund. Board agreed to fund from the LBTCF April 2015.

AT and AC working with Board on this and Board further supported the use of the LBTCF in the May 2015 Board meeting (GBI/2015/53)

 

ROC being worked on

 

Kawa Rd Concreting

May 2015 the GBI Board made a resolution, GBI/2015/53;

Requests AT prioritises the following projects;

iii. Kawa Road concreting agreed sections

 

This is currently being assessed

222

Fitzroy Wharf parking

·      ROC – Unable to determine at present

Auckland Transport is still looking at options; every option investigated to date suggests huge costs for the benefit of a few cars.

The area is very short of available space.

 

Four parking spaces were identified, however the wall above these spaces slipped, forcing a reconsideration of location

 

This car park extension has been put on hold until the slip has been repaired. There are currently rubbish bins occupying the proposed new car park spaces and these will be relocated once slip work carried out.

Note: ROC = rough order of costs; FEC = firm estimate of cost)

 

Consultation documents on proposed safety improvements

7.      There are no proposed projects this month.

Resolution Updates

May 2014 resolutions;

8.         On the 15 May 2014 the Great Barrier local Board made the following resolution;

               b.)   request that Auckland Council and Auckland Transport officers be asked to consider the request from North Barrier Rentals for a location to operate from on public land within the Port Fitzroy and Okiwi areas, for reporting back to a future board meeting.


 

9.         Auckland Transport response;

b.)   Auckland Transport has determined that they are not in a position to lease or rent any structure or building within the road reserve in the above areas, to any commercial or private enterprise.

       Note:

       Other than road reserve Auckland Transport does not own land in the Port Fitzroy or Okiwi area.  

 

August 2014 resolutions;

10.       On the 13 August 2014 the Great Barrier local Board made the following Resolution;

I. Request a response from Auckland Transport on the following matters at the September 2014 business meeting which are not included in the officers report;

II.    An update on the speed limits project.

 

11.       Auckland Transport response;

I.   Auckland Transport legislative team is still working on this project with additional resources to be allocated to the 2015/16 financial year, once delivery time frames are confirmed the Board will be updated. (no change at this stage)

November 2014 resolutions;

12.       On the 12 November 2014 the Great Barrier Local Board made the following resolution;

a.       Great Barrier Local Board agrees to contribute $71,455.87 from its SLIPs capex towards the installation of a commercial pontoon at Whangaparapara Wharf subject to Auckland Transport contributing the remaining costs and confirming the project can be delivered in the current financial year

13.       Auckland Transport response;

a.     Pontoon installation is completed.  

 

Okupu Wharf update

14.    Okupu wharf was formerly owned by Auckland City Council, and at the time of amalgamation it was transferred to Auckland Council as a recreational wharf.

 

15.    All the Hauraki Gulf Islands wharves were then grouped together for management purposes and vested in Auckland Transport. Funding for maintenance and operations are generally funded through a Port Related Activities budget held by Auckland Transport and financed through berthing and other operational charges.

 

16.    For the 2013/14 and 14/15 financial periods this budget operated at a loss and therefore was used on absolutely essential repairs only.

 

17.    Due to concerns regarding the condition of Okupu Wharf a detailed condition inspection of the wharf was undertaken in late 2012, which identified deterioration of the structure.

 

18.    To minimise the risk to users the prohibition of vehicles on the wharf was physically enforced and bollards were erected and signage on the wharf detailing usage restrictions was updated. These measures were to remain in place until such time as funding could be found.

 

19.    To mitigate any potential risks Auckland Transport increased the frequency of inspections, which increased Auckland Transport operational costs. (A structural inspection of the wharf costs at least $9,000)

 

20.    Further analysis was undertaken to gain a better understanding of the risks under the current structural loading along with remedial options and associated costs.

                                                                                                               

21.    On the basis of the condition survey, an analysis was also carried out to determine the size of vessel that could safely continue to use the wharf.

 

22.    The key variable in the analysis is the berthing velocity, which is influenced by a variety of factors including vessel size and shape, operator experience, berthing speed, weather conditions and tidal movement.

 

23.    Based on the assumptions about the remaining capacity of the deteriorated structural elements, modeling indicated that in normal conditions vessels up to 17 tonne could continue to use the wharf. In practice this means all but the very biggest of pleasure craft.

 

24.       At the time a number of remediation options were considered:

 

1.   Repairs to the existing wharf at an estimated cost $610,000

2.   Replace existing wharf (like for like) at an estimated cost $550,000

3.   Replace existing wharf (floating pontoon) at an estimated cost $400,000

4.   Remove existing wharf (with no replacement) at an estimated cost $70,000

 

25.    By 2013 the preferred option was the removal of the existing wharf and replacement with a floating pontoon, funded through the renewal budget. This acknowledged Auckland Transport’s social responsibility to provide a berthing facility, whilst minimising expenditure.

 

26.    Auckland Transport later received requests by the Local Board and members of the public to keep the wharf as close to its original and historical value as possible, while acknowledging that work was needed on the structure.

 

27.    Further work was carried out to find cost-effective remediation options that considered the wharf’s structural integrity and the requests to keep the wharf’s historical standing.

 

28.    It has since been identified that the wharf could have work carried out, by way of replacement of nine piles and identified bearers and cross braces, at a cost less than originally estimated. This work will not take the wharf back to new, but will sustain the life of the structure and its surrounding in a way that will strengthen the wharf for all users, while keeping within the historical value of the wharf.

 

29.    However, regardless of the works carried out or any new works to be done, it has been identified that to ensure user safety, this wharf will no longer be able to be used by vehicular traffic and a new bollard system will be inserted before the entrance way to the wharf.

 

30.    Auckland Transport is currently tendering for these works to be completed, with works expected to start later this year.

 

31.    It is hoped this upgrade of the facility will be valued by the residents and the rules around vehicular access will be respected.

 

32.    This is a significant investment by Auckland Transport in a facility that is purely for recreational use by residents, so is a cost to all ratepayers of greater Auckland.

 


Auckland Transport media release

 

 

What’s next for the Southern New Network

 

33.    The new network consultation for South Auckland was conducted in 2013, with changes expected to be implemented in mid-2016.

 

34.    The implementation date has always been subject to a competitive tendering process, the completion of the Otahuhu Interchange and Simplified Zone Fares.

35.    Auckland Transport is planning to tender bus services later this year. These competitive processes can take between 12 and 18 months from time of tender, advertising and contract award, depending on how many operators put bids into the process and also whether the winner is a current or new operator. Nine months are allowed for a successful operator to prepare for introduction of the new services. This allows new operators the opportunity to bid for new services.

36.    Due to funding constraints there have been some changes to the routes and frequencies within the New Network. These changes have been made during tender preparations and if funding becomes available frequencies will be increased back to AT’s original intention.

37.    To view the changes and latest information visit our website.  

Consideration

Local Board views and implications

38.    The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

39.       No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

40.    The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation Issues

41.       All proposed schemes are subject to prioritisation, funding and consultation.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Ivan Trethowen - Elected Member Relationship Manager

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 

Chairperson's report

File No.: CP2015/11086

 

  

 

Executive Summary

An opportunity is provided for the chairperson to update the Board on the projects and issues she has been involved with since the last meeting, for information.

 

Recommendation

That the Great Barrier Local Board:

a)         Receives the Chairperson’s report.

 

 

 

Attachments

No.

Title

Page

aView

Chairperson Izzy Fordham's report

191

    

Signatories

Authors

Jacqueline Fyers – Democracy/Engagement Advisor

Authorisers

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 



Great Barrier Local Board

08 July 2015

 

 

Board Members' Reports

File No.: CP2015/11099

 

  

 

Executive Summary

An opportunity is provided for members to update the Board on the projects and issues they have been involved with since the last meeting, for information.

 

Recommendation/s

a)         That the report of Board Member Susan Daly be received.

b)         That the report of Board Member Jeff Cleave be received.

c)         That the report of Board Member Judy Gilbert be received.

d)         That the report of Board Member Christina Spence be received.

 

Attachments

No.

Title

Page

aView

Board Member Susan Daly's report

195

bView

Board Member Jeff Cleave's report

201

cView

Board Member Judy Gilbert's report

203

dView

Board Member Christina Spence's report

205

    

Signatories

Authors

Jacqueline Fyers – Democracy/Engagement Advisor

Authorisers

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 







Great Barrier Local Board

08 July 2015

 

 



Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 



Great Barrier Local Board

08 July 2015

 

 

Correspondence

File No.: CP2015/12796

 

  

 

Executive Summary

Correspondence sent and received for the Great Barrier Local Board’s information.

 

Recommendation/s

That the Great Barrier Local Board:

a)         Receives the correspondence for the month of June 2015.

 

 

Attachments

No.

Title

Page

aView

3 June 2015 - Letter from Elaine Ngawaka - consideration for funding for a gym

209

bView

13 June 2015 - Letter from Aotea Housing Trust - land use for a drying shed and processing area for a papercrete project

211

cView

16 June 2015 - Letter from Karen Walker - local board support of community art

213

dView

17 June 2015 - Letter from Auckland Museum - Great Barrier Island public talk

217

eView

17 June 2015 -  Chair's letter to CCPF - supporting Ngati Rehua Bring Back Kokako application

219

    

Signatories

Authors

Jacqueline Fyers – Democracy/Engagement Advisor

Authorisers

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 




Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 

Reports Requested/Pending

File No.: CP2015/12775

 

  

 

Executive Summary

Attached is a list of reports requested/pending as at July 2015 for the Great Barrier Local Board’s information.

 

Recommendation

That the Great Barrier Local Board:

a)         Receive the list of reports requested/pending as at July 2015.

 

Attachments

No.

Title

Page

aView

July 2015 reports requested/pending

223

    

Signatories

Authors

Jacqueline Fyers – Democracy/Engagement Advisor

Authorisers

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 

Great Barrier Local Board Workshop Proceedings

File No.: CP2015/11119

 

  

 

Executive Summary

Attached is the Great Barrier Local Board workshop proceedings taken at the workshops held on the 3rd, 9th, 10th and 23rd of June 2015 for information only.

 

Recommendation

That the Great Barrier Local Board:

a)      Receives the workshop proceedings for the workshops held on the 3rd, 9th, 10th and 23rd of June 2015.

 

 

Attachments

No.

Title

Page

aView

Workshop proceedings 3 June

227

bView

Workshop proceedings 9 June

229

cView

Workshop proceedings 10 June

231

dView

Workshop proceedings 23 June

233

    

Signatories

Authors

Jacqueline Fyers – Democracy/Engagement Advisor

Authorisers

John Nash – Relationship Manager/Senior Local Board Advisor

 


Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015

 

 


Great Barrier Local Board

08 July 2015