Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Wednesday, 8 July 2015 at 10.00am.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Susan Daly

 

 

 

Members

Jeff Cleave

 

 

 

 

Judy Gilbert

 

 

 

 

Christina Spence

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

Rendt Gorter

Aotea Family Support Group

 

Gendie Somerville-Ryan

Awana Rural Women

 

Gael Johnson

Great Barrier Community Health Trust

 

Kylie Bright

Wharf 2 Wharf

 

 


Great Barrier Local Board

08 July 2015

 

 

 

1          Welcome

 

Chairperson IM Fordham opened the meeting and welcomed everyone present. Member CA Spence led the meeting in a karakia.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Chairperson IM Fordham declared an interest in respect of the Great Barrier Island Sports & Social Club Inc.’s funding applications towards the 25th anniversary celebrations project, 2015 Santa Parade and 2015 Guy Fawkes Display at item 12 – Great Barrier Local Events Support Fund - Round 1 2015-2016.

 

4          Confirmation of Minutes

 

Resolution number GBI/2015/87

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)           Confirms the ordinary minutes of its meeting, held on Wednesday, 10 June 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.


 

9          Public Forum

 

 

9.1

Rendt Gorter - Aotea Family Support Group

 

A document was tabled in respect to this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website.

 

 

Rendt Gorter from Aotea Family Support Group was in attendance to present to the Great Barrier Local Board in respect to an update on the Youth Leadership Program and their event grant funding application.

 

 

Resolution number GBI/2015/88

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)           Receives the Public Forum presentation.

b)          Thanks Rendt Gorter from Aotea Family Support Group for his Public Forum presentation.

 

CARRIED

 

Attachments

a     Great Barrier Island Youth Leadership Program

 

 

9.2

Gendie Somerville-Ryan - Awana Rural Women

 

Gendie Somerville-Ryan from Awana Rural Women was in attendance to present to the Great Barrier Local Board in respect to their event grant funding application.

 

 

Resolution number GBI/2015/89

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)          Receives the Public Forum presentation.

b)          Thanks Gendie Somerville-Ryan from Awana Rural Women for her Public Forum presentation.

 

CARRIED

 


 

9.3

Gael Johnson - Great Barrier Island Community Health Trust

 

A document was tabled in respect to this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website.

 

 

Gael Johnson from Great Barrier Island Community Health Trust was in attendance to present to the Great Barrier Local Board in respect to their event grant funding application.

 

 

Resolution number GBI/2015/90

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)          Receives the Public Forum presentation.

b)          Thanks Gael Johnson from Great Barrier Island Community Health Trust for her Public Forum presentation.

 

CARRIED

 

Attachments

a     Great Barrier Local Board event grant application - Garden Tour from Great Barrier Island Community Health Trust

 

 

9.4

Kylie Bright - Wharf 2 Wharf

 

Kylie Bright from Wharf 2 Wharf was in attendance to present to the Great Barrier Local Board in respect to their event grant funding application.

 

 

Resolution number GBI/2015/91

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)          Receives the Public Forum presentation.

b)          Thanks Kylie Bright from Wharf 2 Wharf for her Public Forum presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.


 

12

Great Barrier Local Events Support Fund – Round 1 2015/2016

 

Two documents were tabled in respect Great Barrier Local Events Support Fund – Round 1 2015/2016. These documents were late applications that were received within an extended round time but too late to be included in this report. Copies of the tabled documents has been attached to the official minutes and can be viewed on the Auckland Council website.

 

 

Chairperson IM Fordham declared an interest in this item and took no part in the discussion or voting on item 12 a) and c).

 

 

Resolution number GBI/2015/92

MOVED by Member JC Cleave, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)   Agrees to fund the following applications for round one of the 2015/2016 Local Events Support Fund:

 

Applicant

Event

Amount Approved

Aotea Family Support Group

New Years Picnic

$5,000.00

Kaitoke School

Wharf 2 Wharf & Kaitoke Board Of Trustees

$5,000.00

Great Barrier Island Sports & Social Club Inc.

2015 Santa Parade

$1.200.00

Great Barrier Island Sports and Social Club Inc.

2015 Guy Fawkes Display

$1,200.00

TOTAL:

$12,400.00

 

b)   Agrees to part-fund the following applications for round one of the 2015/2016 Local Events Support Fund:

 

Applicant

Event

Amount Approved

 

Marion Barleyman Cottage Rural Women New Zealand Awana Branch Inc

No Barriers – small island, big ideas exploring pandemics panel discussion

$2,200.00

 

TOTAL:

$2,200.00

 

 

c)   Declines the following applications for round one of the 2015/2016 Local Events Support Fund for the reasons shown:

 

Applicant

Event

Reason for decline

Show Me The Shorts Film Trust

Show Me The Shorts Film Festival  2015

The board expects applicants to be Great Barrier based or applying through a local group

Great Barrier Island Sports & Social Club Inc.

25th anniversary celebrations

The applicant already has two applications being fully funded

 

d) Advises the Great Barrier Island Community Health Trust that as its application for funding for the garden tour was received late it will be considered at the next Grants round in August.

 

CARRIED

 

Attachments

a     Great Barrier Local Board event grant application - 25th anniversary celebrations from Great Barrier Island Sports & Social Club Inc.

b     Great Barrier Local Board event application - No Barriers from Rural Women New Zealand Awana Branch Inc

 

 

13

Community Facilities Network Plan

 

Resolution number GBI/2015/93

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Supports the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities

b)      Notes that the action plan includes an action to investigate options to create a fit for purpose library, internet service, community meeting room and local board office but that the proposal is neither a priority in the action plan nor funded in the Long-term Plan 2015-2025

c)   Notes that in agreement with the Manager, Community Facilities the board’s 2015/16 LDI budget includes $5,000 to investigate a Claris shared community facility and that the board expects this project to consider the above network plan investigation

d)      Notes that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

 

CARRIED

 

 

14

Report from the Governing Body – Standing Orders, proposed changes

 

Resolution number GBI/2015/94

MOVED by Chairperson IM Fordham, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)      Receives the 28 May 2015, Governing Body Standing Orders - Proposed changes report and decisions.

 

CARRIED

 

 

15

Empowered Communities Approach update

 

Resolution number GBI/2015/95

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      Notes the information in the Empowered Communities Approach update report

 

CARRIED

 

 

16

Auckland Transport Report - July 2015 - Great Barrier Island

 

Ivan Trethowen, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report. Richard La Ville, Gulf Islands Facilities Manager, was in attendance to speak to the update of airfield certification requirements.

 

 

Resolution number GBI/2015/96

MOVED by Chairperson IM Fordham, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)           Receives the Auckland Transport Report – July 2015

b)           Thanks Ivan Trethowen, Auckland Transport Elected Member Relationship Manager for his attendance and presentation on the Auckland Transport Report – June 2015 report.

c)           Thanks Richard La Ville, Gulf Islands Facilities Manager, for his attendance and presentation to update the airfield certification requirements.

 

CARRIED

 

 

17

Chairperson's report

 

Resolution number GBI/2015/97

MOVED by Member JC Cleave, seconded by Deputy Chairperson SP Daly:  

That the Great Barrier Local Board:

a)         Receives the Chairperson’s report.

 

CARRIED

 

 

18

Board Members' Reports

 

Resolution number GBI/2015/98

MOVED by Chairperson IM Fordham, seconded by Member JC Cleave:  

a)         That the report of Board Member Susan Daly be received.

b)         That the report of Board Member Jeff Cleave be received.

c)         That the report of Board Member Judy Gilbert be received.

d)         That the report of Board Member Christina Spence be received.

 

CARRIED

 

 

19

Correspondence

 

Resolution number GBI/2015/99

MOVED by Chairperson IM Fordham, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)         Receives the correspondence for the month of June 2015.

 

CARRIED

 

 

20

Reports Requested/Pending

 

Resolution number GBI/2015/100

MOVED by Member CA Spence, seconded by Member JJ Gilbert:  

That the Great Barrier Local Board:

a)         Receives the list of reports requested/pending as at July 2015.

 

CARRIED

 

 

21

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2015/101

MOVED by Member JC Cleave, seconded by Member CA Spence:  

That the Great Barrier Local Board:

a)      Receives the workshop proceedings for the workshops held on the 3rd, 9th, 10th and 23rd of June 2015.

 

CARRIED

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

11.51 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................