Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Wednesday, 15 July 2015 at 4.30pm.

 

present

 

Chairperson

Janet Fitzgerald, JP

 

 

 

Deputy Chairperson

 

 

 

 

Members

David Cooper

 

 

 

 

Gaye Harding-Kirikiri

 

 

 

 

Gary Holmes

 

 

 

 

Lovisa Rasmussen

 

 

 

 

Lisa Whyte

 

 

 

 

ABSENT

 

Members

Julia Parfitt, JP

 

 

 

Greg Sayers

 

 

 

 


Hibiscus and Bays Local Board

15 July 2015

 

 

Pursuant to Standing Order 2.3.1, as both the Chairperson and Deputy Chairperson were absent from the meeting a chairperson must be elected to preside at this meeting.

 

 

Election of Chairperson 

 

Resolution number HB/2015/85

MOVED by Member DR Cooper, seconded by Member GR Holmes:  

Pursuant to Standing Order 2.3.1 in the absence of the chairperson and deputy chairperson from the meeting member Janet Fitzgerald be elected as chairperson to preside over the meeting.

CARRIED

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

 

Resolution number HB/2015/86

MOVED by Member GR Holmes, seconded by Member LC Rasmussen:  

That the Hibiscus and Bays Local Board:

a)         accept the apologies from member Parfitt for absence and member Sayers for illness.

CARRIED

 

            Councillors Wayne Walker and John Watson requested their apologies be noted.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2015/87

MOVED by Member DR Cooper, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 June 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Hibiscus and Bays 2015/2016 Parks Capital Work Programme

 

Tony Strange, Parks Advisor was in attendance for this item.

 

Resolution number HB/2015/88

MOVED by Member J Fitzgerald, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)      approve the Parks Capital Works Programme 2015/2016 as outlined in Attachment A dated July 2015 of this report

b)      delegate to the Hibiscus and Bays Facilities and Reserves Committee authority to approve the reprioritisation of existing asset renewals, if required, as informed by current condition assessments for the 2015/2016 financial year

c)      delegate to the Hibiscus and Bays Facilities and Reserves Committee the authority to approve design drawings for renewal and new development projects  in 2015/2016

d)      acknowledge that the “New Hockey turf – (Hibiscus Coast Hockey)” at Metropark budget line $1.6 million is included in the Parks Work Programme 2015/2016 and in addition:

i)     note that management of this budget rests with the Recreation Planning and Programming department 

ii)    acknowledge the work of the Hibiscus Hockey Turf Trust and the North Harbour Hockey Association in ensuring the development of a hockey turf at Metropark is the number one priority project in the Greater Auckland Hockey Facilities Strategy

iii)   support an agreement being entered into between council and the regional hockey associations for the implementation of the Auckland wide hockey turf development programme including mechanisms to support local projects such as Metropark

iv)   recognise council as a foundation funder to enable progress on the Metropark hockey turf to continue provided total funding is confirmed by Hibiscus Hockey Turf Trust

v)    acknowledge that council will contribute 55% of the total project cost from the Sports Field Capacity Development programme up to a value of $1.6 million

vi)   request officers confirm that the funding is not subject to the 5% central risk fund contribution

e)      request officers provide regular updates to the Hibiscus and Bays Facilities and Reserves Committee on the Parks Work Programme 2015/2016 delivery on a quarterly basis 

f)       request Recreation Planning and Programme officers report to the local board on the implications of Silverdale Rugby Club’s decision not to be one of the key codes at Metropark.

CARRIED

 

 

13

Western Reserve Skate Park Renewal Project

 

Tony Strange, Parks Advisor was in attendance for this item.

 

Resolution number HB/2015/89

MOVED by Member GA Harding-Kirikiri, seconded by Member LM Whyte:  

That the Hibiscus and Bays Local Board:

a)        approve the Western Reserve Skate Park detailed design by Rich Landscapes Limited (dated 19/06/15) at a cost of $350,100  to enable physical works to commence in August 2015

b)        agree to underwrite the shortfall up to a maximum of $48,000 to complete the Western Reserve Skate Park upgrade

c)      continue to work with the steering group to explore opportunities to fund raise $48,000 additional funds to contribute to the shortfall to complete the Western Reserve Skate Park.

CARRIED

 

 

15

Auckland Transport Update to Hibiscus and Bays Local Board, July 2015

 

Local board members said that any boards that need replacing on the boardwalk at Beachfront Lane, Browns Bay were to be done in wood not concrete.

 

Resolution number HB/2015/90

MOVED by Member DR Cooper, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)        request the provision of a rough order of cost for the following Local Board Transport Capital Fund projects:

i)          replacement of the existing timber boardwalks on the reserve adjacent to Beachfront Lane, Browns Bay, with an alternative, ideally hardier, less expensive timber that will be easier to maintain

ii)         replacement of the existing narrow footpath along the beachfront on Orewa Domain, Orewa Recreation Reserve and Marine Parade, Orewa with a 3m shared concrete path

iii)        the provision of illuminated speed feedback signs on the Hibiscus Coast Highway at the pedestrian crossings adjacent to Riverside Road and Florence Avenue, Orewa as an alternative to smart studs at these locations (Project 427).

 

CARRIED

 

 

 

 

16

New Road Name – Maraeariki Close, Awaiti Way, Wallis Lane and Crompton Place, Orewa

 

Resolution number HB/2015/91

MOVED by Member LM Whyte, seconded by Member DR Cooper:  

That the Hibiscus and Bays Local Board:

a)      approve the new road name under section 319(j) of the Local Government Act 1974 of the road names for the jointly owned access lots as Awaiti Way, Wallis Lane and Crompton Place for the Orewa Heights Everise Group Limited subdivision at 106 Maire Road, Orewa, (council reference R61354).

b)      request that the officers report back with an alternative name for Maraeariki Close to be considered at the next business meeting

c)      that officers be requested to bring the road naming guideines back to the local board for their input and approval.

CARRIED

 

 

14

CDAC Work Programme 2015/2016

 

David Burt, Manager Events, was in attendance for this item.   

 

Resolution number HB/2015/92

MOVED by Member J Fitzgerald, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)      approve the Community Development, Arts and Culture 2015/2016 work programme (Attachment A, dated 7/07/2015), noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach

b)      approve the Hibiscus and Bays Local Board Community Facilities Community Lease Workplan 2015/2016 (Attachment B dated  07/2015)

c)      requests that officers report back to the local board on the 2014/2015 performance of the East Coast Bays Community Project Incorporated Community Coordinator work programme and seek approval for the proposed funding agreement for the 2015/2016 Community Coordinator work programme at the next business meeting

d)      request that officers report back to the local board on the 2014/2015 performance of the East Coast Bays Community Project Incorporated operations and management of the East Coast Bays Community Centre and seek approval for a licence to occupy and manage the 2015/2016 funding agreement at the next business meeting

e)      approve the funding for community arts organisations subject to the proposed funding agreements being reported to the next business meeting:

i)       Centrestage Theatre Trust, $20,200 (Asset Based Service opex budget)

ii)      Estuary Arts Charitable Trust, $65,529 ($50,000 Locally Driven Initiatives plus $15,529 Asset Based Service opex budget)

iii)     Mairangi Arts Centre Trust, $78,510 (Asset Based Service open budget)

 

 

CARRIED

 

 

 

17

Change Road Name – Makenzie Terrace to Maka Terrace,Orewa

 

Resolution number HB/2015/93

MOVED by Member DR Cooper, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      approve the change of road name of Makenzie Terrace to Maka Terrace for the WFH Limited subdivision at Arran Point, Millwater, (council reference R62000).

 

CARRIED

 

 

18

New Road Name – Te Kauae Rise and Kaipuke Crescent, Gulf Harbour

 

Resolution number HB/2015/94

MOVED by Member DR Cooper, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve the new road name of Kaipuke Crescent, under section 319(j) of the Local Government Act 1974 for the Top Harbour Limited subdivisions at Gulf Harbour, (council reference R60974 and R61485).

b)      request that the officers report back with an alternative name for Kaipuke Rise other than Te Kauae Rise at the next business meeting.

 

CARRIED

 

 

19

New Road Name – Manawanui  Way, Orewa

 

Resolution number HB/2015/95

MOVED by Member GA Harding-Kirikiri, seconded by Member LC Rasmussen:  

That the Hibiscus and Bays Local Board:

a)      approve the new road name of Manawanui Way, for the Orewa Heights, CDIG Holdings Limited subdivision at 34 Maire Road, Orewa, (council reference R62456).

CARRIED

 

 

20

New Road Name - Te Awa Place and Loretta Place, Red Beach, Orewa

 

Resolution number HB/2015/96

MOVED by Member GR Holmes, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)      approve the new road name under section 319(j) of the Local Government Act 1974 of Te Awa Place, and the road name for the right of way of Loretta Place for the Queens Homes Limited, 19 residential lot subdivision at 55 Whangaparaoa Road, Red Beach.

CARRIED

 


 

21

Report from Devonport-Takapuna, Kaipatiki, Upper Harbour and ECB Subdivision Local Board Funding subcommittee

 

Resolution number HB/2015/97

MOVED by Member J Fitzgerald, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)      support further discussions on a multi-board sub-regional approach in regard to capital funding applications

b)      consider on a case by case basis applications for operational funding from groups or organisations who are located outside our local board area but where there is a multiple board benefit.

CARRIED

 

 

22

Appointment of Local Board Members to Outside Organisations

 

Resolution number HB/2015/98

MOVED by Member J Fitzgerald, seconded by Member GR Holmes:  

That the Hibiscus and Bays Local Board:

a)      confirms the appointment of David Cooper to Destination Orewa Beach, Julia Parfitt to Torbay BID and Gary Holmes to Mairangi Bay BID.

b)      confirms the appointment of Lovisa Rasmussen as the local board’s alternate representative on the Torbay BID.

CARRIED

 

Secretarial note:  the alternate for Destination Orewa Beach remains as Greg Sayers, the alternate for Browns Bay remains as Julia Parfitt and the alternate for Mairangi Bay remains as Lisa Whyte.

 

 

 

23

Ward Councillors Update

 

There were no ward councillors in attendance.

 

 

24

Local Board Members Reports

 

There were no local board members reports.

 

 

25

Record of Workshop Meetings

 

Resolution number HB/2015/99

MOVED by Member DR Cooper, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)      endorse the record of the workshop meetings held on 20 and 27 May 2015, 10 and 24 June 2015.

CARRIED

  

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

Dinner adjournment 5.45pm – 6.15pm

 

 

8          Deputations

 

 

8.1

Bays Youth Community Trust

 

Mr Nathan Gilchrist, General Manager Bays Youth Community Trust was in attendance to make a presentation to the local board about the work of the Bays Youth Community Trust.  

 

Resolution number HB/2015/100

MOVED by Member J Fitzgerald, seconded by Member GA Harding-Kirikiri:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Gilchrist for his presentation.

CARRIED

 

 

8.2

Community Recycling Centre Hibiscus Coast

 

This item was deferred

 

 

 

9          Public Forum

 

There was no public forum.

 

 

 

 

6.30 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................