I hereby give notice that an ordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 16 July 2015

3.30pm

Council Chamber
Henderson Civic Centre
6 Henderson Valley Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Vanessa Neeson, JP

 

Deputy Chairperson

Shane Henderson

 

Members

Brenda Brady, JP

 

 

Peter Chan, JP

 

 

Warren Flaunty, QSM

 

 

Will Flavell

 

 

Tracy Kirkley

 

 

Luke Wilson

 

 

(Quorum 4 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

Busola Martins

Local Board Democracy Advisor

 

10 July 2015

 

Contact Telephone: (09)  440 7323

Email: busola.martins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Henderson-Massey Local Board

16 July 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Item withdrawn                                                                                                              5

8          Item withdrawn                                                                                                              5

9          Item withdrawn                                                                                                              5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Community Volunteer Acknowledgements                                                                7

13        Renewal and variation of community lease to The Edmonton Community Kindergarten Incorporated, 247 Edmonton Road, Te Atatu South                                                 9

14        Review of Alcohol Bans 2015                                                                                     15  

15        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

BOARD MEMBER

ORGANISATION

POSITION

Vanessa Neeson, JP (Chairman)

Ranui Sector Trial

Chair

Shane Henderson (Deputy Chairman)

Waitemata Community Law Centre
Ranui Action Project

Employee
Co-Chairman

Brenda Brady, JP

Keep Waitakere Beautiful
Safer West Community Trust
West Auckland Historical Society
District Licensing Committee

Trustee
Trustee
Member
Member

 Peter Chan, JP

Cantonese Opera Society of NZ
Asian Leaders Forum
NZ-Hong Kong Business Ass.
NZ-China Business Ass.
Auckland Chinese Environment Protection Association (ACEPA)

Member
Member
Member
Member
Advisor

Warren Flaunty, QSM

Westgate Pharmacy
West Auckland Hospice
NorSGA Properties
Westgate Pharmacy Ltd
The Trusts Community Foundation Ltd Rodney Local Board
Waitemata District Health Board
Waitakere Licensing Trust
Massey Birdwood Settlers Ass.
Taupaki Residents & Ratepayers Ass.

Contractor
Trustee
Director
Director
Director
Elected Member
Elected Member
Elected Member
Member
Member

Will Flavell

Rutherford College

Literacy Waitakere Board

Employee

Member

Tracy Kirkley

District Licensing Committee 

Member

Luke Wilson

NZ Police - Massey Community Constable
D.A.R.E. West

Employee
Member

 

 

4          Confirmation of Minutes

 

That the Henderson-Massey Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 2 July 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Item withdrawn

 

8          Item withdrawn

 

9          Item withdrawn

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Henderson-Massey Local Board

16 July 2015

 

 

Community Volunteer Acknowledgements

 

File No.: CP2015/13755

 

  

 

 

Purpose

1.       To agree the schedule and format of community volunteer acknowledgements given by the Henderson-Massey Local Board.

Executive Summary

2.       Many local boards regularly hold ceremonies or events to acknowledge people who contribute their time and energy voluntarily to the community.

3.       Henderson-Massey Local Board has done so in the past and wishes to formalise and continue with a regular schedule of acknowledgement events.

4.       It is proposed to recognise volunteers during the acknowledgements section of the public forum meetings, with award ceremonies each year in November and April.

5.       Each ceremony would have a theme for each event that reflects the nature of the community volunteer work.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Holds community volunteer acknowledgement events in November 2015, April 2016 and November 2016.

b)      Will recognise volunteers during the acknowledgements section of the public forum meetings scheduled.

c)      Nominates community safety as the theme for the first event in November 2015 and sports for the theme for the second event in April 2016.

d)      Identifies a lead portfolio member contact.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Wendy Kjestrup - Local Board Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 July 2015

 

 

Renewal and variation of community lease to The Edmonton Community Kindergarten Incorporated, 247 Edmonton Road, Te Atatu South

 

File No.: CP2015/12629

 

  

 

 

Purpose

1.       This report seeks Henderson-Massey Local Board approval to grant a renewal and variation of community lease to The Edmonton Community Kindergarten Incorporated, located in part of the Te Atatu South Community Centre, Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South.

Executive Summary

2.       The Edmonton Community Kindergarten Incorporated (the Kindergarten) has a community lease entered into with the legacy Waitakere City Council for a term of 5 years commencing 1 September 2010.  The lease contains one 5-year right of renewal.  The Kindergarten wishes to exercise it right of renewal for the period 1 September 2015 until 31 August 2020.  The lease issued to the Kindergarten incorrectly recorded its name as Edmonton Community Kindergarten Incorporated.

3.       The Kindergarten wishes to continue leasing part of Auckland Council owned building known as the Te Atatu South Community Centre located on part of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South being described as Lot 38 on Deposited Plan 37137 Part NA203/7 (Cancelled) (Attachment A).  The land is held by Auckland Council in fee simple and classified as a local purpose (community buildings) reserve and subject to the Reserves Act 1977.  The activity of the Kindergarten aligns with the reserve classification.

4.       This report recommends the granting of a renewal of lease to The Edmonton Community Kindergarten Incorporated for a term of 5 years commencing 1 September 2015.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Approves a variation to the renewal of lease to correct the name from Edmonton Community Kindergarten Incorporated to The Edmonton Community Kindergarten Incorporated;

b)      Approves the renewal of lease to The Edmonton Community Kindergarten Incorporated for part of the Te Atatu South Community Centre located on Lloyd Morgan Lions Club Park on the following terms and conditions:

i)        Term:  5 years commencing 1 September 2015

ii)       Rent:  $2133 plus GST per annum

c)      All other terms and conditions as contained in the existing Deed of Lease dated 29 September 2010 excluding this right of renewal.

 

Comments

5.       The Edmonton Community Kindergarten Incorporated (the Kindergarten) has a community lease entered into with the legacy Waitakere City Council for a term of 5 years commencing 1 September 2010.  The lease contains one 5-year right of renewal.  The Kindergarten wishes to exercise it right of renewal for the period 1 September 2015 until 31 August 2020.  The lease issued to the Kindergarten incorrectly recorded its name as Edmonton Community Kindergarten Incorporated.

6.       The Kindergarten wishes to continue leasing part of Auckland Council owned building known as the Te Atatu South Community Centre located on part of Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South being described as Lot 38 on Deposited Plan 37137 Part NA203/7 (Cancelled) (Attachment A).  The land is held by Auckland Council in fee simple and classified as a local purpose (community buildings) reserve and subject to the Reserves Act 1977.  The activity of the Kindergarten aligns with the reserve classification.

7.       The Kindergarten was registered as an Incorporated Society on 27 January 1984.  The Kindergarten objectives are:

·    To provide the highest possible standard of pre-school education available

·    To provide a happy and stimulating environment for pre-school children

·    To help prepare pre-school children for their entry into Primary School

8.      The Kindergarten is supported and licensed by the Ministry of Education.  The Kindergartens Vision Statement is:

“to provide a high quality and affordable early childhood education experience in partnership with parents, Whanau and the community.” 

9.       The Kindergarten is run by a management committee made up of parents/whanau and Head Teacher representatives.  Meetings are held every six weeks providing information for parents/whanau on the centres programmes, planning and administration and financial aspects.

10.     The Kindergarten has a current membership of 64 children which is at capacity number and a waiting list to 2016. Sessions are offered Monday to Friday between 8am and 4.30pm catering to the needs of children from 2 through to 5 years of age.  The Kindergartens goal is to create a rewarding environment where your child, aged anywhere between 2 to 5 years old, can thrive and grow - emotionally, intellectually and socially.

11.     The Kindergarten supports student teachers in training over a period of three year, High School gateway programmes and international early childhood teachers.

12.     Sharing opportunities for use of the leased area are limited due to the activities of the Kindergarten occurring Monday to Friday each week and the layout of the rooms that stores the resources to teach the children.  Confidential paperwork regarding members is also held onsite.

13.     Council staff have sought input from relevant council departments.

Consideration

Local Board views and implications

14.     Council staff sought input from the Local Board portfolio holder on 23 June 2015.

15.     The Henderson-Massey Local Board is the allocated authority to approve the granting of a renewal of community lease.

Māori impact statement

16.     There are no changes in use or operational activities being conducted on the land.

17.     Ensuring community facilities are well maintained and accessible for all members of the community, will be of benefit to all, including Maori.

Implementation

18.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

19.     There are no cost implications for Auckland Council.

 

Attachments

No.

Title

Page

aView

Aerial photograph - The Edmonton Community Kindergarten Incorporated, Te Atatu South Community Centre, Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South

13

     

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 July 2015

 

 

 

Attachment A:  Aerial photograph – The Edmonton Community Kindergarten Incorporated, Te Atatu South Community Centre, Lloyd Morgan Lions Club Park, 247 Edmonton Road, Te Atatu South

 

 

 

 

Text Box: The Edmonton Community Kindergarten

 

 

 

 

 


Henderson-Massey Local Board

16 July 2015

 

 

Review of Alcohol Bans 2015

 

File No.: CP2015/12882

 

  

 

 

Purpose

1.       To confirm the date, time and location of hearings on the review of alcohol bans.

Executive Summary

2.       Local boards have delegated responsibility to review the local alcohol bans in their local board areas.   

3.       The purpose of the review is to identify which existing local alcohol bans meet a new higher statutory threshold to enable them to be retained.  Alcohol bans that do not meet the threshold will lapse on 31 October 2015.

4.       15 local boards have decided to undertake full public consultation, to obtain a greater understanding of the impact of alcohol related crime or disorder in the current alcohol ban areas.

5.       The public consultation period runs from 19 June to 17 July 2015, where residents and stakeholders are being asked to provide evidence of alcohol related crime or disorder in their local parks, reserves, or open spaces (see attachment one – submission form).

6.       Public hearings will take place in August 2015 for those submitters who have indicated that they wish to be heard. These will be heard by the designated Alcohol Ban Review Hearings Panel of the local board, as per the local boards’ resolution at the May business meeting.

7.       The Alcohol Ban Review Hearings Panel is charged with determining which existing alcohol bans should remain and which should lapse, and making recommendations to the full local board by 31 October 2015.

 

Recommendation/s

That the Henderson-Massey Local Board:

a)      Receives this report.

b)      Notes that the board has agreed at the 7 May 2015 business meeting:

·    to undertake full public consultation, to obtain a greater understanding of the impact of alcohol-related crime or disorder in the current alcohol ban areas

·    that a hearings panel will hear from members of the public on this issue.

c)      Confirms that hearings on this issue will occur on Tuesday, 4 August 2015 in the Council Chamber (level 2) 6 Henderson Valley Road, Henderson at 9.30 am.

d)      Confirms that deliberations on this issue will occur on Tuesday, 4 August 2015 in the Council Chamber (level 2) 6 Henderson Valley Road, Henderson at 12.00 pm.

e)      Notes that the above dates will also be advertised in the Western Leader.

f)       Notes the report received in May, which set out the proposal to review alcohol bans in the local board area and outlined the process for the review of alcohol bans.

Comments

8.       Alcohol bans are an accepted and effective way of helping to reduce alcohol related crime.  They limit the amount of alcohol consumed in public places.  This helps reduce crime including levels of intoxication, noise, litter, harm, and disorder.

9.       Alcohol law reforms in 2013 resulted in amendments to the Local Government Act 2002 requiring all existing alcohol bans to be reviewed by 31 October 2015.  The purpose of the review is to identify which existing local alcohol bans meet a new higher statutory threshold to enable them to be retained. Local boards will determine which existing alcohol bans should remain and which should lapse, based on the new statutory threshold.

10.     Any existing alcohol bans not reviewed by 31 October 2015 will lapse (expire).  New alcohol ban requests will be addressed from 1 November 2015 on a priority basis.

11.     15 local boards have decided to undertake full public consultation, to obtain a greater understanding of the impact of alcohol use in the current alcohol ban areas.   In addition, a designated alcohol hearings panel will hear from members of the public on this issue.

12.     The public consultation process begins on 19 June 2015, and public hearings will take place in August-September 2015.

13.     The public submission process is specifically designed to obtain evidence of alcohol-related crime or disorder from the public for those alcohol bans where legacy council information or police data is limited.  The decision required of the local board is which existing alcohol bans to retain and which to lapse.

14.     The Regulatory and Bylaws Committee is also involved with this process.

Consideration

Local Board views and implications

15.     This report seeks confirmation of hearings dates, times and location, for the Alcohol Ban Review Hearings Panel.

Māori impact statement

16.     Managing alcohol related crime and harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

17.     Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol related crime and harm.

Implementation

18.     The public should be informed about the date, time and location of the hearings.

 

Attachments

No.

Title

Page

aView

Alcohol ban review submission form

17

bView

Alcohol ban review Frequently asked questions

19

     

Signatories

Authors

Busola Martins - Local Board Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Henderson-Massey Local Board

16 July 2015

 

 



Henderson-Massey Local Board

16 July 2015