Maungakiekie-Tāmaki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,

7-13 Pilkington Road, Panmure on Thursday, 16 July 2015 at 6.00pm.

 

present

 

Chairperson

Simon Randall

 

 

 

Deputy Chairperson

-

 

 

 

Members

Josephine Bartley

 

 

 

 

Brett Clark

 

 

 

 

Bridget Graham, QSM

 

 

 

 

Obed Unasa

 

 

 

 

Alan Verrall

 

 

 

 

ABSENT

 

Deputy Chairperson

Chris Makoare

 

 

 

ALSO PRESENT

 

Governing Body Member

Denise Krum

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Maungakiekie-Tāmaki Local Board

16 July 2015

 

 

 

1          Welcome

 

The chairperson opened the meeting and welcomed everyone present.

 

2          Apologies

 

Resolution number MT/2015/98

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)         accepts the apology from Deputy Chairperson CL Makoare for absence.

CARRIED

Secretarial note: Apologies for Governing Body Member Denise Krum for lateness.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MT/2015/99

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Tuesday, 16 June 2015, as a true and correct record.

b)        confirms the ordinary minutes of its meeting, held on Thursday, 18 June 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.


 

9          Public Forum

 

9.1

Public Forum : John Rogers

 

Providing Mr John Rogers with the opportunity to present to the board regarding East West Connections.

 

Resolution number MT/2015/100

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tamaki Local Board:

a)         thanks John Rogers for his attendance.

CARRIED

 

9.2

Public Forum : Brian Cheal

 

A document was tabled for this item. A copy has been placed on the official minutes and made available on the Auckland Council website as a minute attachment.

 

Providing Mr Brian Cheal with the opportunity to present to the board regarding Item 13 of the Agenda, Disposals Recommendation Report.

 

Resolution number MT/2015/101

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tamaki Local Board:

a)         thanks Brian Cheal for his attendance.

CARRIED

 

Attachments

a     Letter from Mr Brian Cheal

 

Secretarial note: Governing Body Member Denise Krum entered the room at 6.21pm.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

2015/2016 CDAC Work Programme: Maungakiekie-Tamaki Local Board

 

Resolution number MT/2015/103

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tamaki Local Board:

a)        thanks David Burt, Events Manager and Ian Alexander, Contracts and Relationships Advisor, for their attendance to speak to this item

b)      approves the CDAC 2015/2016 work programme as appended, Attachment A, page 11 of the Agenda, and subject to the following amendments:

i)          that the overall budget for community events be increased to $95,000.00 as per the following table, noting that there will be no funding for the Movies in Parks Event and that this additional funding will come from the LDI Community Services Response Fund, to be delivered through the following activities:

Onehunga Festival (Delivered)

$30,000

Onehunga Christmas Lights (Delivered)

$10,000

Jellicoe Christmas Light Tree Installation

$15,000

Glow in the Park (Funded)

$10,000

Oranga Cultural Festival (Funded)

$5,000

Point England Kids Safety Day
(Funded)

$5,000

Matariki Light Trail (Funded)

$20,000

c)      notes that the Empowered Communities Approach as adopted by the Long-term Plan will have some impact on the ability to deliver the Community Development and Safety component of the CDAC 2015/2016 work programme and that officers will keep the board well informed of any potential implications

d)      approves the community lease work plan for 2015/2016, Attachment B, page 15 of the Agenda

e)      approves the 2015/2016 Onehunga and Oranga Community Centres work programme, Attachment C, page 19 of the Agenda

f)       approves the 2015/2016 term grants for the Maungarei Community Christian Trust (Riverside Community Centre) of $53,471 (uninflated) and Dunkirk Road Activity Centre Incorporated of $ 47,054 (uninflated) towards the operation and activation of the community facilities, to include CPI adjustment and paid in quarterly instalments

g)      requests that officers submit a further report to the August local board business meeting regarding the license to occupy and Manage to the Maungarei Community Christian Trust for the Riverside Community Centre at 20-22 Peace Avenue, Mt Wellington, Lot 172 DP 45220, Lot 173 DP 45220 for a term of 1 year commencing on 1 July 2015 at a rental of $1.00 plus GST, and the Licence to Occupy and Manage to the Dunkirk Road Activity Centre Incorporated for the Dunkirk Road Activity Centre at 14-50 Dunkirk Road, (Mt Wellington War Memorial Reserve) Lot  DP 39428 for a term of 1 year commencing on 1 July 2015 at a rental of $1.00 plus GST

h)      expresses its concern that the license to occupy and manage and associated requirements are being presented to the board after their expiry, and requests that officers:

i)       ensure that in future these requirements are met and appropriate reports are presented to the board in advance of previous agreements and licenses lapsing

ii)      ensure that both the Dunkirk Road Activity Centre Incorporated and the Maungarei Community Christian Trust are not financially disadvantaged by the officers’ failure to present this report prior to the lapsing of previous agreements.

CARRIED

 


 

Secretarial note: Item 13 was taken before item 12 at 6.24pm.

 

13

Disposals Recommendation Report

 

Resolution number MT/2015/102

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Letitia McColl, Senior Engagement Advisor, for her attendance to speak to this item

b)      notes Auckland Council Property Limited’s recommendation to the Finance and Performance Committee to dispose of:

i)       56/7 Rowlands Avenue, Mt Wellington;

ii)      57/7 Rowlands Avenue, Mt Wellington; and

iii)      5 Rayma Place, Mt Wellington.

c)      confirms that the Maungakiekie-Tamaki Local Board has no uses for the above parcels of land.

CARRIED

 

Secretarial note: Item 14 was taken after item 17 at 7.20pm

 

14

Draft Auckland Stormwater Network Discharge Consent application

 

Resolution number MT/2015/107

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)      welcomes the opportunity to submit on the draft Auckland Stormwater Network Discharge Consent Application

b)      supports in principle the draft application and notes the broad-scale assessment approach that has been adopted for the development of an Auckland-wide network discharge consent

c)      supports in principle the proposed framework of the Auckland-wide Stormwater Network Discharge Consent, noting some concerns as follows:

i)       that too much emphasis is currently being placed on flood mitigation where there are a range of broad environmental concerns, particularly those associated with intensive development, that may not be adequately addressed by the draft Auckland Stormwater Network Discharge Consent Application. While the board acknowledges that flooding is a serious issue, its effects are predominantly local whereas the wider environmental issues around stormwater management should be a significant regional priority

ii)      that public feedback from the Maungakiekie-Tamaki community has highlighted the issue of poor water quality in the Tamaki Estuary and, in particular, the Manukau Harbour, and that this key issue may not be adequately addressed by the draft Auckland Stormwater Network Discharge Consent Application

iii)     that insufficient priority is being given to coastal health, groundwater health, stormwater contamination from wastewater, effects from growth, management of assets/infrastructure, and stream health

d)      notes the following concerns relating to the management of the public stormwater network:

i)       the need to address issues of cross-contamination of stormwater with waste water, or to stormwater effects on wastewater networks

ii)      the need to address the issue of  aging assets/infrastructure or to the management of urban streams

iii)     the need to address the increasing problem of contamination of waterways associated with growth, not only from industry but also from households and commercial entities, including small businesses

iv)     the need to prioritise not only freshwater quality but also water quality in harbours, estuaries and coastal environments

v)      council’s lack of comprehensive and accurate information on stormwater assets and outlets

e)      notes that it has previously raised many of the above points on multiple occasions in formal feedback on stormwater management and request that Auckland Council Stormwater provide more information to and contact with the local board on stormwater issues generally via the Environment Portfolio.

f)       requests further, more detailed and specific advice than that so far provided on the ranking of local stream and subcatchments within the regional prioritisation for the seven stormwater issues (Attachment B, page 45 of the Agenda)

g)      requests further, more detailed and specific advice than that so far provided on stream health in the Maungakiekie-Tamaki Local Board area (Attachment C, page 51 of the Agenda)

h)      notes that information on stream health in various parts of the local board area has been provided as an appendix to this report, and request that the outstanding information on Mt Wellington South, One Tree Hill, Onehunga and Otahuhu East be provided to the board as soon as it is available

i)       requests that staff continue to explore the mechanisms available to council to encourage homebuilders and developers to work with the owners of adjacent properties to ensure the most effective management of stormwater possible

j)       supports retro-fitting for onsite stormwater management

k)      requests updates from staff on any current stormwater projects or activity in Waikaraka Park, Captain Springs Reserve, Hornes Lane near Arthur Street and Beachcroft Reserve (all in Onehunga) and Panmure Basin when available.

l)       notes the following initiatives relating to stormwater management that the board is currently investigating, in addition to those identified in its Local Board Plan:

i)          installation of additional tetra traps in local parks and reserves

ii)         working with Auckland Council Stormwater, The Tamaki Regeneration Company and Tamaki College on the daylighting of Omaru Creek as part of a wider stormwater project associated with development in the Glen Innes area

iii)       funding for the Manukau Harbour Forum’s 2015/2016 work programme which incorporates significant advocacy around water quality in the Manukau Harbour

iv)       supporting public education and awareness raising around pollution of waterways

v)         incorporating the restoration of waterways into wider ecological restoration projects in local parks and reserves

vi)       supporting a number of “water sensitive” initiatives in the local board area

vii)      advocating to the Governing Body to support limitations on maximum allowable impervious surfaces in the Proposed Auckland Unitary Plan.

 

CARRIED

 

Secretarial note: Items 15, 16 and 17 were taken before item 14 at 6.49pm.

 

15

Panmure Basin Master Plan

 

Resolution number MT/2015/104

MOVED by Member JB Clark, seconded by Member JR Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Annette Campion, Project Coordinator and Steve Owens, Parks Advisor, for their attendance to speak to this item

b)      adopts the final Panmure Basin Master Plan

c)      considers the implementation of the Panmure Basin Master Plan, following review of the renewals programme and timing of other projects committed in the area, utilising the Long Term Plan $850,000 growth funding dedicated to Panmure Basin and other appropriate funding streams.

CARRIED

 

16

Auckland Transport Monthly Update Report - July 2015

 

Resolution number MT/2015/105

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item.

b)      receives the report

c)      agrees that the financial allocation for the Beachcroft Avenue project be extended to $360,000

d)      notes with gratitude Auckland Transport’s undertaking to implement lighting improvements in the car park at Mayfair Place, Glen Innes.

e)      requests Auckland Transport work with the portfolio holders to establish what improvements are possible at the Glen Innes bus interchange and could be funded by the Transport Capital Fund.

f)       seeks advice and a  rough of order of costs from Auckland Transport to deliver tetra traps to the next priority of catchment areas indicated in the Local Board’s 2013 GHD study

g)      welcomes the opportunity to submit on the New Zealand Transport Agency and Auckland Transport’s proposed route for the East West Connections project

h)      supports in principle the proposal from NZTA and AT regarding the proposed route for the East West Connections project, requesting that the agencies:

i)          protect the Hopua Crater tuff ring

ii)         minimise impact on Gloucester Park Sports Fields and on planting undertaken, particularly around the salt marshes, for ecological restoration

iii)       retain the Aotea Scout Hall in the same approximate area, protecting the heritage values of the building and ensuring safe access

iv)       minimise the environmental impact on Anne’s Creek, including the impact of severance from other sections of the foreshore, and improve access to areas of the creek in public ownership

v)         minimise impact on Mutukaroa (Hamlin’s Hill) and preserve access

vi)       future-proof for undergrounding of high-voltage power lines

vii)      design the Gloucester Park interchange so as to minimise its visual impact

viii)     retain as much visual amenity as possible along the foreshore at Waikaraka Cemetery, including through planting along the bund and retaining as many existing trees as possible

ix)       retain and develop the existing Waikaraka Cycleway on the landward side of the expressway for commuters, develop and additional walkway/cycleway on the seaward side with appropriate reclamation for recreational users, support this with good bridges, crossing points, outdoor furniture and planting

x)         integrate the existing Waikaraka Cycleway, any new walkway/cycleway, the Orpheus drive shared path, the Onehunga walkway/cycleway, and AMETI-related improvements around Sylvia Park

xi)       ensure integration with other local cycling projects and Greenways able to connect to East West Connections

xii)      future-proof for rail links to the Airport through Onehunga

xiii)     enhance connectivity between the foreshore, the Port of Onehunga, and the local community

xiv)   minimise the land take in the Panama Road area, mitigate against the impact of the State Highway 1 connection on residents and ensure that residual land is utilised to improve housing opportunities or recreational/active transport opportunities.

CARRIED

 

17

Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution

 

Resolution number MT/2015/106

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)      thanks Mary Binney, Local Board Advisor, for her attendance to speak to this item.

b)      agrees with the recommendations of the Manukau Harbour Forum and resolves to:

i)       appoint Member BM Graham as the board’s representative and member JB Clark as alternate member to the Manukau Harbour Forum

ii)      confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii)     confirm the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv)     delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the Maungakiekie-Tāmaki Local Board area

v)      confirm that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

vi)     note that in order for the requirements of this new agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (i)-(v) above (with the exception of a) (i) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.        

CARRIED

 

18

Urgent Decisions by the Maungakiekie-Tamaki Local Board

 

Resolution number MT/2015/108

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:  

That the Maungakiekie-Tāmaki Local Board:

a)      notes the decision made under urgency providing approval for Member JB Clark to attend the Green Pavlova 2015 Parks and Open Spaces Conference held in Auckland 17-19 June 2015 at the cost of $1,000.00 (exc. GST).

CARRIED

 

19

Record of Maungakiekie-Tāmaki Local Board Workshops - June 2015

 

Resolution number MT/2015/109

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the record of Maungakiekie-Tāmaki Local Board:

a)      receives the workshops report for June 2015.

CARRIED

 

20

Board Members' Reports

 

Resolution number MT/2015/110

MOVED by Chairperson SD Randall, seconded by Member JB Clark:  

That the Maungakiekie-Tāmaki Local Board:

a)      receives board members reports for Member JR Bartley, JB Clark and BM Graham.

CARRIED

 


 

 

21

Chair's Report to the Maungakiekie-Tamaki Local Board

 

Resolution number MT/2015/111

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Chairperson SR Randall’s report.

CARRIED

 

22

Governing Body Member's Update

 

Resolution number MT/2015/112

MOVED by Chairperson SD Randall, seconded by Member BM Graham:  

That the Maungakiekie-Tāmaki Local Board:

a)         receives Governing Body Member Denise Krum’s report.

CARRIED

  

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

24        Procedural motion to exclude the public

Resolution number MT/2015/113

MOVED by Chairperson SD Randall, seconded by Member JR Bartley:  

That the Maungakiekie-Tāmaki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Committee of the Maungakiekie-Tamaki Local Board to govern Te Oro

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains the names of and personal information regarding persons recommended for appointment by the Local Board to the Te Oro Committee.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

7.40pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7.55pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Committee of the Maungakiekie-Tamaki Local Board to govern Te Oro

 

That the Maungakiekie-Tamaki Local Board:

a)      thanks Mary Binney, Local Board Advisor, for her attendance to speak to this item.

b)      notes that Maungakiekie-Tāmaki Local Board Chairperson Simon Randall, Deputy Chairperson Chris Makoare and Member Obed Unasa have already been appointed to the Te Oro Committee

c)      rescinds b), c) i-iii) and d) ii) of its resolution of 19 March 2015 (resolution number MT/2015/2) regarding mana whenua representation on the Te Oro Committee and appointing Mei Hill as the representative for the committee’s first term with Jeff Lee as alternate

d)      notes that discussions between the Maungakiekie-Tāmaki Local Board, Ngāi Tai ki Tāmaki, Ngāti Paoa and Ngāti Whātua Ōrākei regarding mana whenua representation on the Te Oro Committee are ongoing

e)      notes that the Te Oro Committee will hold its first meeting at 11am on the Friday, 4 September 2015, once the community seats are filled and that the mana whenua seat may remain open until a recommendation is made to the local board by Ngāi Tai ki Tāmaki, Ngāti Paoa and Ngāti Whātua Ōrākei regarding mana whenua representation on the Te Oro Committee

f)       appoints Georgie Thompson and Tara Moala to the community seats on the Te Oro Committee

g)      thanks the interview panel and the short listing committee and notes that recommendation e) reflects the recommendations of the interview panel for community members on the Te Oro Committee

h)      agrees that the above resolutions be restated in the open minutes but the report remain confidential.

 

  

 

 

7.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................