I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 27 July 2015

5.00pm

Manukau Chambers
Level 1

Manukau Civic Centre

31-33 Manukau Station Road

Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Fa’anānā Efeso Collins

 

Deputy Chairperson

Ross Robertson, QSO

 

Members

Lotu Fuli

 

 

Stephen Grey

 

 

Mary Gush

 

 

Donna Lee

 

 

John McCracken

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

17 July 2015

 

Contact Telephone: (09) 262 8969

Email: carol.McGarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - The Bug Hub, a home for good garden bugs that attracts different pollinators to grow plants beautifully and naturally                                        6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Tony Edmonds, Hunters Corner development                      6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Manukau Ward Councillors Update                                                                            9

13        Hampton Park Reserve 334R East Tamaki Road - New Grazing Licence to current Occupant - Garland Spear Limited                                                                            13

14        Auckland Transport - Update report for June 2015                                                19

15        Ōtara Papatoetoe Local Event Support Fund – Round 1 2015/2016                     25

16        Manukau Central Business Association Crime Prevention funding                     33

17        Business Association bulk funding                                                                          39

18        Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution 45

19        Allocation of discretionary capital budget to local boards                                    63

20        Urgent Decision Report - Community Impact Forum/Wiri Prison (Kohuora)  and Social Impact Fund Allocations Committee appointment                                                  71

21        For Information: Reports referred to the Ōtara-Papatoetoe Local Board            81

22        Ōtara-Papatoetoe Local Board Workshop Notes                                                    91

23        Ōtara Papatoetoe Local Board members portfolio update                                    99

24        Chairpersons Announcements                                                                                103  

25        Consideration of Extraordinary Items 

 

 


 

 

1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 15 June 2015, as a true and correct record.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

 

8.1       Deputation - The Bug Hub, a home for good garden bugs that attracts different pollinators to grow plants beautifully and naturally

Purpose

 

Luther, CEO of the Young Enterprise Pacifika company “Get the Bug” will present to the local board on their product “Bug Hub", a home for good garden bugs that attract these different pollinators to grow plants beautifully and naturally.

 

Luther is Head Prefect at the Auckland Seventh Day Adventist High School in Mangere Bridge and their company "Get the Bug" is all about sustaining New Zealand for future generations.

 

They recently competed in the Young Enterprise Auckland South Dragons Den Final at the Vodafone Events Centre and were placed 3rd out of 16 finalists and overall 3rd out of 210 schools.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Luther and the representatives from the Young Enterprise Company “Get the Bug” for their attendance and presentation.

 

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

 

9.1       Public Forum - Tony Edmonds, Hunters Corner development

Purpose

 

Tony Edmonds wishes to address the local board in public forum to brief the board on a development that is happening in Hunters Corner and the challenges with car parking regulations.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Tony Edmonds for his attendance and presentation.

 

 


 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Manukau Ward Councillors Update

File No.: CP2015/08179

 

  

 

Executive Summary

A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)         receive the verbal reports.

b)         receive the written report from Councillor Arthur Anae.

 

 

Attachments

No.

Title

Page

aView

Written report from Councillor Arthur Anae

11

     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 



Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Hampton Park Reserve 334R East Tamaki Road - New Grazing Licence to current Occupant - Garland Spear Limited

 

File No.: CP2015/14171

 

  

 

Purpose

1.       This report seeks the approval from the Otara-Papatoetoe Local Board to offer a new 5 year grazing licence of Hampton Park Reserve and Hampton House from 1 December 2015 to Garland Spear on commercial terms negotiated by Auckland Council Property Limited (ACPL).

Executive Summary

2.       Graeme McNie and Trudy McNie directors of Garland Spear Ltd have grazed Hampton Park Reserve, 334R East Tamaki Road Otara since 1 December 2010. The current licence includes Hampton Park House and other buildings situated on the reserve. The current occupant is the proposed licensee in this application.

3.       Current grazing arrangements including Hampton House expire on 30 November 2015. The existing occupant wishes to remain and share the property in association with Councils own Parks and Historic Places activities.

4.       The historic significance of Hampton Park is well documented and recorded in the Hampton Park Management Plan. The 11.963ha site contains many historic elements and the current tenant has continued to support and participate in a number of initiatives. The management plan provides for a licence arrangement that will achieve a harmonious relationship between productive areas of the park and historic features. The current occupant has continued to satisfy these objectives.

5.       Councils Parks Department and Volunteers share a garage on the property and maintain regular access to the land. They are assisted by Trudy McNie of Garland Spear. The offer of a new licence to Garland Spear is supported by Parks Department.  

 

6.       The proposed licence term is 5 years from 1 December 2015. ACPL intend to offer commercial terms to the incumbent. The Local Board is requested to approve ACPL offering commercial terms. In the event that commercial terms are not concluded with Garland Spear, ACPL would seek open market expressions to graze and accommodate the property.

 

Background

7.       The licence at Hampton Park comprising grazing and Hampton Park House expires on 30 November 2015. Graeme McNie and Trudy McNie have grazed Hampton Park Reserve in conjunction with Auckland Council, Manukau City Council and on-site Volunteer programmes since 1 December 2010.

8.       The current occupant trades as Garland Spear Limited which is the proposed entity in this application. Councils Parks Department has maintained regular contact with the occupants and is happy to continue with current arrangements from 1 December 2015.

9.       Garland Spear Limited has good knowledge of the reserve and wishes to continue grazing the property that includes Hampton House. Their occupation allows assess by Auckland Council, Volunteer activities and Public access to historic places on the land.

 

 

 

10.     The 11.963ha site contains historic buildings and structures that the current occupant has continued to monitor, care, support and participate alongside. The management plan provides for a licence that achieves a harmonious relationship between productive areas of the park and historic features. The existing occupant has proven this and is expected to continue satisfying these objectives.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Approves the grant of a new 5 year licence of Hampton Park Reserve and Hampton Park House from 1 December 2015 to Garland Spear Limited on commercial terms to be negotiated by ACPL.

 

 

 

Comments

11.     Auckland Council Parks Department is supportive of this new licence proposal to Garland Spear Limited from 1 December 2015.  Auckland Council staff, volunteers, Historic Places and Garland Spear share site facilities on the property and have provided clear Public access to the land.

12.     In the event that a new licence proposal is not accepted by Garland Spear, that ACPL is authorised to seek open market expressions to graze and accommodate the property.     

Consideration

Local board views and implications

13.     Any concerns regarding public access to the site and protection of historic features on the land have already been addressed with the tenant, and have been firmly established on the land by Auckland Council Parks Department.

Maori impact statement

14.     ACPL has a comprehensive Iwi engagement process that engages with the 19 key Mana Whenua groups in Tamaki on four fronts: identifying cultural significance concerns regarding disposal and development properties, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects. ACPL has also undertaken to be part of council’s Maori Responsiveness Plan pilot program. The project’s key output will be an operational document outlining how ACPL will contribute to council’s strategic and operational commitments to Maori. As there is no change to the property, the existing tenants, or other major factors, there has been no Iwi engagement undertaken in respect of the tenants’ new licence on the reserve.

Implementation

15.     If the Local Board approves the above recommendations Auckland Council Property Limited will conclude a new commercial licence with Garland Spear Limited.

 

 

 

 

Attachments

No.

Title

Page

aView

Hampton Park Reserive

17

     

Signatories

Authors

Ian Campbell - Commercial Property Manager, Auckland Council Property Limited

Authorisers

Margrit de Man - Property Portfolio Manager, Auckland Council Property Limited

Biran Singh - Team Leader Parks Specialist & Programmes, Auckland Council Parks Sports & Recreation

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Auckland Transport - Update report for June 2015

 

File No.: CP2015/14309

 

  

 

 

Purpose

1.       The purpose of this report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

 

Executive Summary

2.       This report covers matters of specific applications and interest to the Otara-Papatoetoe Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receives the Auckland Transport Monthly report for June 2015.

 

 

 

Comments

Transport Capital Fund Project Update

3.       Please see attachment A for a full Transport Capital Fund financial breakdown. Below is a summary of the current projects and where they stand.

 

Hunters Corner Streetlight Upgrading

4.       The project to upgrade some street light poles and replace the existing lights with LEDs is currently in detailed design. The design will be presented to the board for final approval before construction begins. This will be constructed before the end of June 2016.

 

Old Papatoetoe Business District Footpath Upgrade

5.       The board has previously expressed a number of concerns about the footpaths in the retail area of Old Papatoetoe. In the June business meeting, the board agreed to upgrade the footpath as part of the Transport Capital Fund Programme. Currently Auckland Transport staff is working with Auckland Council’s Economic Development to ensure that the detailed design incorporates the boards economic objectives of this upgrade.


Otara Linkages Project

6.       The Otara Linkages project was completed and opened at the end of May, this was a great project that allowed a seamless connection from the Otara Bus Interchange through to the new walkway the connects to the town centre and MIT. The Transport Capital Fund helped ensure this was able to be completed.

 

 

Regional Land Transport Plan (RLTP)

7.       Auckland Transport are presenting a cluster workshop for local boards in July to inform them of the project outcomes from the recent RLTP budget approved by the Governing Body in June. This workshop will include maintenance and capital works programmed for the Otara Papatoetoe area.

 

Cycleway Projects Completed

8.       Auckland Transport has been making improvements to the cycling infrastructure in the South Auckland area. This is part of the proposed Auckland Regional Cycle Network to provide increased travel choice, improve road safety awareness and make it easier for people to get around.  The cycleway improvements at Puhinui Road/Bridge Street will be completed by the end of July.

 

Parking Design Changes for Manukau

9.       Auckland Transport’s Parking design team presented options for parking changes to Jack Conway Avenue and Ryan Place.

The current situation is that there are a number of complaints about on street parking in these streets. There has been enforcement done and the tickets also show that there are issues with people parking correctly, causing frustration with surrounding businesses.

Auckland Transport proposal is to implement paid parking in these streets to allow for flexibility to park at times that fit best with customer’s needs. Although time restrictions were considered they were also not the best options as experience shows that time restricted parking usually has increased infringement notices, as customers can go over the allotted time unwittingly.

Auckland Transport will be taking this proposal to the stakeholders in this area and will report back to the board on the outcome of this consultation. We acknowledge that the board are reluctant to support paid parking and have also asked Auckland Transport to have the community transport, travel planning team meet with business and educational institutions to develop better travel plans that may not require people to bring their vehicles.

 

Travelwise update

10.     The Travelwise programme is an innovative schools-based programme that aims to improve road safety and achieve a reduction in the number of vehicles driving to and from school at peak times.  It does this through encouraging and increasing alternative modes of travel, and providing safer facilities for all road users.

There are currently 408 schools on the Travelwise programme.  At those schools Auckland Transport supports activities and events, helps with policies and systems, promotes road safety for children and drivers, offers scooter and cycle training, and runs Back to School and Slow Down promotions.  Most of the schools have student groups who help with running the programme as well as a Lead Teacher who is the central point of contact for Auckland Transport.

Since its inception in 2005, Travelwise has achieved the following results:

a.   There are approximately 202,000 students involved in the programme

b.   75% of all Auckland school aged students attend a Travelwise School

c.   Safe School Travel Plans have helped:

·    Reduce car travel by taking 12,736 car trips off the road in the morning peak

·    Save 2,596,000kms in car travel, about $20.35m a year on congestion, and about 150,000 litres of fuel

·    Reduce CO2 emissions by 735 tonnes each year

·    Improve safety around Auckland schools – crashes involving pedestrians and cyclists aged 5 to 13 have reduced by 58% at schools with Safe School Travel Plans.

Auckland Transport is currently working with schools in the Otara Papatoetoe area to join them to the Travelwise programme. In 2016 this programme will be extending in to local communities. Auckland Transport will be looking to the board to assist with ensuring community transport connect with community leaders, ensuring we reach the heart of the community.

Consideration

Local Board views and implications

11.     The Board’s views will be incorporated during consultation on any proposed schemes

Implementation

12.     All proposed schemes are subject to prioritization, funding and consultation

 

 

Attachments

No.

Title

Page

aView

Transport Capital Fund financial breakdown

23

     

Signatories

Authors

Melanie Dale – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 



Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Ōtara Papatoetoe Local Event Support Fund – Round 1 2015/2016

 

File No.: CP2015/13741

 

  

 

 

Purpose

1.       To present a summary of applications received in round one of the local event support fund for 2015/2016 for the Ōtara-Papatoetoe Local Board. The Ōtara-Papatoetoe Local Board is requested to either fund, partially fund or decline the applications.

Executive Summary

2.       A local events support fund of $166,000 is available to the Ōtara-Papatoetoe Local Board for distribution to events within the following budget lines:

(i)      CDAC Work Programme 2015/2016 Event line items

 

(ii)     Event Support Funding rounds 2015/2016

 

(iii)     Quick response rounds 2015/2016

 

3.       The Ōtara-Papatoetoe Local Board adopted the 2015/2016 Community Development Arts and Culture work programme, at the business meeting on 15 June 2015 (OP/2015/47). This included the allocation of $93,600 to thirteen events.

4.       A balance of $72,400 remains available for contestable event funding in 2015/2016.

5.       Twenty-three applications totalling $166,561 have been received for round one. Summary coversheets of these applications are provided in Attachment A.

6.       A workshop was held with the Ōtara-Papatoetoe Local Board on 6 July 2015 to consider the applications for round one. Indicative levels of funding were proposed, to be formally agreed via this report.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)   Agree to either fund, partially fund or decline the applications for round one  2015/2016 Local Event Support Fund as follows:

 

Applicant

Event

Venue

Date

Amount
Requested

Karl Tusini-Rex Dawson Events Committee/ The Kings men

Tupu Library / Dawson Rd Event

Dawson Road

5 December 2015

$7,411

Papatoetoe Garden & Floral Art Society Incorporated

Papatoetoe Garden Competition / Papatoetoe Garden & Floral Art Society Incorporated 84th Annual Rose and Floral Art Open Show

 

Papatoetoe Ward (Garden Competition) Wesley Methodist Church Hall, Kolmar Rd, Papatoetoe (Open Rose & Floral Art

Show)

3 October  2015

$2,500

Manukau Hope Trust

Hopefest 2015

Otara Town Centre Carpark - Newbury St Otara

6 December  2015

$14,650

Hindu Heritage Research Foundation(NZ)

Papatoetoe Family Fun Day 2015

Alan Brewster Park-Papatoetoe

14 November 2015

$9,500

Eddie-May Johnson

XKR8 Youth Touch Tournament

Manukau Sports Bowl

12 December 2015

$2,000

Otara Business Association

Spring Festival

Otara Town Centre

3 October 2015

$4,000

Otara Business Association

White Sunday

Otara Town Centre

10 October 2015

$4,000

Auckland Indian Retailers Association

Diwali Mela Papatoetoe

Charles Street

3 October 2015

$40,000

Manukau City Baptist Church

Light Party 2015

Manukau City Baptist Church, 9 Lambie Drive, Manukau

3 October 2015

$1,500

Hindu Heritage Research Foundation(NZ)

Papatoetoe Deepavali Festival of Light 2015

35 St. George Street, Papatoetoe, Town Hall

6 November 2015

$12,000

Otara Business Association

Christmas In Otara

Otara Town Centre

22-24 December 2015

$6,000

Head2Head Charity

2015 Hubbards Head2Head Walk

Start - Awhitu, Finish- Hui, 125km around the Manukau Harbour

14 – 15 November 2015

$4,000

Des Punjabi Sports & Culture Club

Punjabi Intergenerational Sports Event

158 Kolmar Road Papatoetoe and Papatoetoe Sports Centre

3-4 October 2015

$5,000

Maliutumai Community Trust

Auckland  Niuean Lawn Bowling

Papatoetoe Sport Complex Lawn Bowls

16 January 2016

$2,000

Women Wellness & Traditional Games

Punjabi Cultural Association

Allen Brewster Recreation Centre

21 November 2015

$2,000

Life for Life Charitable Trust

Life for Life T20 Cricket Tournament

Papatoetoe Cricket Grounds

14 November 2015

$2,500

Otara Business Association

Reimaging Otara

Otara Town Centre

24 October 2015

$4,000

Counties Manukau Sports Foundation

2015 Counties Manukau Sporting Excellence Awards

Vodafone Events Centre

 

28 November 2015

$4,000

Manukau Beautification Charitable  Trust

Eye on Nature

Auckland Botanical Gardens, Manurewa

5-9 April 2016

$10,000

Primal Youth Trust

UNDEFEATED

TBC

9-19 May 2016

$22,000

Auckland Highland Games Association Incorporated

The Auckland Highland Games & Gathering

Three Kings Reserve, Cnr Mt Eden & Albert Roads, Three Kings

21 November 2015

$3,500

NZ Women Ltd

Elvis in the Gardens

Auckland Botanic Gardens

13 March 2016

$2,000

BSG Events

Manukau Kids Obstacle Duathlon

Barry Curtis Park, Manukau

14 April 2016

$2,000

 

 

 

TOTAL

$166,561

 

 

 

Comments

7.       A local events support fund of $166,000 is available to the Ōtara-Papatoetoe Local Board for distribution to events within the following budget lines:

(i)      CDAC Work Programme 2015/2016 Event line items

 

(ii)     Event Support Funding rounds 2015/2016

 

(iii)     Quick response rounds 2015/2016.

 

8.       The local event support fund provides the opportunity for Ōtara-Papatoetoe Local Board to work in partnership with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board plan.

9.       The Ōtara-Papatoetoe Local Board adopted the 2015/2016 Community Development Arts and Culture work programme, at their business meeting on 15 June 2015 (OP/2015/47). This included the allocation of $93,600 to thirteen events, tabled below:

Otara Senior Christmas Function

$5,500

Papatoetoe Senior Christmas Function

$5,500

Otara Christmas Parade

$20,000

Papatoetoe Santa Parade

$24,000

Papatoetoe Garden & Competition

$2,500

White Ribbon Event

$2,100

Papatoetoe Sports Awards

$3,800

Kiwianis Papatoetoe Junior Sports Awards

$1,500

Papatoetoe Diwali Celebrations

$15,000

Race Relations Day Manukau

$5,000

Counties Manukau Sporting Excellence Awards

$3,000

Fire Truck Convention

$3,200

Mrs Hunters Tea Party

$2,500

Total

$93,600

 

 

10.     Round one of the 2015/16 local event support fund received 23 applications totalling $166,561. Summary coversheets of these applications are provided in Attachment A.

11.     A balance of $72,400 remains available to Ōtara-Papatoetoe Local Board for distribution within round one.

Consideration

12.     Local boards are responsible for the decision-making and allocation of local board event funding including the local event support fund. The Ōtara-Papatoetoe Local Board has identified key priorities for the local area within its local board plan, some of which could be achieved through events.

13.     The Ōtara-Papatoetoe Local Board seeks to have a vibrant, prosperous, safe and sustainable community that has clean air, clean water and improved natural environments, with access to quality transport, housing employment and infrastructure to support people’s needs. The board will promote healthy recreation leisure, and arts and embrace diversity, while recognising and celebrating history culture, and character of their area and the achievements of its citizens.

Local Board views and implications

14.     A local board workshop was held on 6 July 2015 to consider the applications to the local event support fund round one. This report reflects the views of local board members expressed at the workshop.

Māori impact statement

15.     This fund does not specifically target Maori groups; however Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community.

16.     The decisions sought within this report fall within the local board delegations.

17.     The decisions sought do not invoke the Auckland Council Significance Policy.

Implementation

18.     Once the Ōtara-Papatoetoe Local Board has resolved the funding applications, staff will contact all applicants to notify them of the outcome, and commence contracting and payment.

 

Attachments

No.

Title

Page

aView

Funding Application Cover Sheets

29

     

Signatories

Authors

Sharon McGinity - Team Leader, Event Facilitation South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 





Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Manukau Central Business Association Crime Prevention funding

 

File No.: CP2015/13436

 

  

 

Purpose

1.       This report presents an application from the Manukau Central Business Association for funding support for the employment of a Crime Prevention Officer from July 2015 to June 2016. 

Executive Summary

2.       Manukau Central Business Association (MCBA) has applied to the Otara-Papatoetoe Local Board for funding to support the employment of a Crime Prevention Officer (CPO) from July 2015 to June 2016.  Total funds requested are $50,000 for this financial year to cover the salary of the CPO. 

3.       Since December 2014, MCBA has employed the services of a CPO to enhance the safety and security of buildings and property owners, as well as businesses, their owners, staff and customers in a geographic area that has a high crime rate. 

4.       The CPO was funded by the Ministry of Justice (MOJ), as part of their ongoing funding to MCBA for Crime Prevention and Education over the last 5 years.  The CPO is a senior crime prevention professional who has extensive experience in looking after the needs of Business Associations across the Auckland Region.

5.       The MCBA has been the recipient of MOJ funding for crime prevention activities since 2011.  The funding request is being made due to a change of direction on the part of the MOJ, which has ceased funding business associations nationally as of 30 June 2015.

6.       The CPO role involves liaison and coordination with local crime prevention agencies, voluntary patrols, security companies and local police. This focusses attention on local issues e.g. car window washers or teams of shoplifters, which can be tackled more effectively with a coordinated multiagency approach.

7.       The CPO services and duties include;

• Crime prevention and education in general

• Support of business victims of crime; including burglaries, break-ins and assaults

•        Security Audits for businesses who are the victims of commercial burglaries in association with the NZ Police

• Control of graffiti and tagging in association with the Manukau Beautification Trust

• Control of window washers in association with the Council and the Police

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Note that the Ministry of Justice has ceased the funding of a Crime Prevention Officer for the Manukau Central Business Association from 30 June 2015.

b)      Allocate $50,000 from the 2015/16 local board budget to the Manukau Central Business Association Incorporated for the salary of a Crime Prevention Officer, subject to a formal funding agreement

 

 

 

Comments

8.       The MCBA has been a Business Improvement District (BID) since 2007 and is one of 48 BIDs operating across the Auckland Region.

9.       MCBA is a significant player in facilitating and creating local economic development in the Ōtara-Papatoetoe Local Board area.

10.     The MCBA currently collects $206,950 (excluding GST) annually from the BID target rate.

11.     The MCBA on average over the last five years has invested $72,000 per annum on crime prevention security patrols on top of all the other crime prevention activities funded through the MOJ and the business association.  This shows a significant expense covered by the target rate for Manukau Central Business Association members.  The MCBA has not received financial assistance from the Ōtara-Papatoetoe Local Board in the last 2 years.

12.     The MCBA recognises that the employment of a CPO will greatly enhance their chances of being successful in the proposed BID Expansion in April 2016.  This will enable the MCBA to build relationships in the expansion area and to prove that they can add value to these voting property owners and business owners.  The MCBA is working towards expanding its BID boundary from its current limits to cover the whole of the commercial centre of Manukau City Centre.  The campaign associated with this proposed expansion will involve an extensive communication programme with the businesses and property owners in the expansion area.

13.     It is proposed that the Ōtara-Papatoetoe Local Board provide funding for the CPO for one financial year, after which time the MCBA will support this position from the increased funding received from the BID Expansion.  If, for any reason, the BID Expansion is unsuccessful then MCBA will review its future funding position in consultation with the Board.

Consideration

Local Board views and implications

14.     The Ōtara-Papatoetoe Local Board has supported crime prevention initiatives delivered by business associations across the local board area; empowering business associations to influence the perception of safety through initiatives such as the ambassador programme, CCTV monitoring and crime prevention officer funding.

15.     The Ōtara-Papatoetoe Local Board have available funding through the board’s LDI budget which includes a discretionary fund of $50k to support the business associations that do not receive bulk funding.

Māori impact statement

16.     This funding would support town centre vitality, which is of benefit to Māori along with other groups.  Thriving town centres are destinations for shopping, working, recreation and social interactions.  They provide venues for cultural and social events and informal gatherings, including events of particular significance to Māori.

Implementation

17.     Delivery of the services will be managed by way of a funding agreement between council (local board) and the MCBA.  The funding agreement will be based on the standard council documentation that includes measures to ensure funding is used appropriately.

 

Attachments

No.

Title

Page

aView

OPLB CPO Funding proposal

37

     

Signatories

Authors

Jeremy Pellow - BID Partnership Advisor

Gillian Plume - Team Leader BID Partnership

Authorisers

Penny Pirrit - GM - Plans & Places

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 



Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Business Association bulk funding

 

File No.: CP2015/12377

 

  

 

Purpose

1.       The purpose of this report is to present funding options to the Otara Papatoetoe Local Board to support three business associations located within the local board area available to support them.

Executive Summary

2.       This report addresses the local board’s investment in community safety in the local area, specifically public places CCTV systems and support for local business associations who monitor the CCTV systems and carry out further community safety and economic development work.

3.       As well as monitoring CCTV systems, three local business associations (BAs) also run community safety and economic development initiatives, which incur significant costs. These BAs are Hunters Corner Town Centre Society Incorporated, Papatoetoe Main Street Society Incorporated and Otara Business Association Incorporated.

4.       The local board currently assists the business associations by granting them money for specific purposes. Staff propose replacing this system with bulk funding to give the BAs a more reliable and secure source of funding which will result in a lower administrative load for council.

5.       Staff recommends the funding of $140,000 to Hunters Corner Town Centre Society Incorporated, $110,000 to Otara Business Association Incorporated and $110,000 to Papatoetoe Main Street Society Incorporated. These values include the CCTV services provided by council and one funding contribution provided in June 2015.  

6.       Staff recommends that the remaining unallocated budget of $125,000 be transferred to the local board’s Community Response Fund, to allow the local board to have the discretion to fund other projects and activities as it deems necessary.

 

 

Recommendation/s

 

That the Ōtara-Papatoetoe Local Board:

a)      Allocate a total of $140,000 from the 2015-2016 local board budget to Hunters Corner Town Centre Society Incorporated towards crime prevention, safety and economic development initiatives. This would be a net payment of $61,668 after deducting CCTV value and the June 2015 funding and subject to accepting the accountability detailed in their respective funding agreements.

b)      Allocate a total of $110,000 from the 2015-2016 local board budget to Papatoetoe Main Street Society Incorporated towards crime prevention, safety and economic development initiatives. This would be a net payment of $56,668 after deducting the CCTV value and the June 2015 funding and subject to accepting the accountability detailed in their respective funding agreements.

c)      Allocate a total of $110,000 from the 2015-2016 local board budget to Otara Business Association Incorporated towards crime prevention, safety and economic development initiatives. This would be a net payment $31,668 after deducting the CCTV value and the June 2015 funding and subject to accepting the accountability detailed in their respective funding agreements.

d)    Adjust the LDI budgets in 2015/2016 by transferring $125,000 from the line item for CCTV and town centre safety and economic development initiatives budget to the  Community Response Fund budget line.

 

 

Discussion

7.       As part of local board-funded community safety work, the three local business associations (BAs) run community safety and economic development initiatives, which incur significant costs. The local board currently assists the BAs by granting them money for specific purposes. Staff propose replacing this system with bulk funding, to give the BAs a more reliable and secure source of funding with lower administrative load for council.

Bulk Funding of Business Associations

8.       In preparing draft budgets for the Long Term Plan 2015-2025, local board members discussed alternative methods to supporting BAs. The three BAs involved are:

·   Hunters Corner Town Centre Society Incorporated

·   Papatoetoe Main Street Society Incorporated

·   Otara Business Association Incorporated.

9.       The local board currently pays a combined total of approximately $400,000 per annum to these BAs, in a complex series of grants and contractual payments for various purposes. These payments are in addition to the council revenue the BAs receive from BID targeted rates.

10.     The three BAs all have differing needs and requirements, but all incur significant costs in their economic development roles, as well as running crime prevention and safety initiatives in their respective areas. Last year, the local board supported all three BAs with safety and economic development funding, which included the following:

 

 

 

 

 

Table One: Local Board Funding for Safety and Economic Development funding to Business Associations in 2014/2015

BA

Budget

Amount granted

Hunters Corner

Crime prevention officer funding

$55,000

Ambassador contributions

$21,500

Economic development discretionary funding

$30,000

Bulk funding contribution 2014-2015 only

$41,666

Otara

Crime prevention officer funding

$70,000

Ambassador contributions

$21,500

Economic development discretionary funding

$30,000

Bulk funding contribution 2014-2015 only

$41,666

Papatoetoe

Ambassador contributions

$21,500

Economic development discretionary funding

$30,000

Bulk funding contribution 2014-2015 only

$41,666

TOTAL

 

$404,500

 

11.     The local board has considered paying each BA a fixed sum in 2015-2016. This would replace the current BID top-up and mixture of grants for specific purposes. The bulk funding proposal arose as a solution to a number of issues:

·        Crime prevention funding fits in with the Auckland Plan policies of empowered communities and community led development

·        the system of making grants for specific purposes is becoming increasingly complicated and costly.  Bulk funding would be simpler

·        anomalies have crept in between the level of support given to the three BAs, so bulk funding would re-establish equity

·        the BAs are restricted by the specific nature of the current grants, allowing no flexibility to identify where and how to appropriately apply the funding. Bulk funding would enable them to make rational choices that optimise results from the resources available.

12.     Bulk funding would require the BAs to be accountable to the local board for the way they use the funding and the results obtained. The accountability process can be incorporated into funding agreements and can be managed by council staff.

13.     The bulk funding option would not preclude the BAs from applying for other forms of funding, for example events funding.

Proposed bulk allocation of funding

14.     During workshop discussions, local board members discussed allocating $360,000 as bulk funding for the three BAs mentioned. It was proposed that an additional $50,000 would be reserved as a contestable fund for any BA to apply for.

15.     With $360,000 potentially available to the local board, the division of this funding was discussed between the local board chair and Hunters Corner Town Centre Society Incorporated and Papatoetoe Main Street Society Incorporated, but not Otara Business Association Incorporated. The final figures attributed to each BA would include all CCTV monitoring contract contributions and ongoing CCTV maintenance and management costs.

 

 

16.     At the local board meeting on 15 June 2015, resolutions were passed that the Community Development and Safety unit (CDS) would manage the CCTV contracts and costs utilising the local board’s budget for 2015-2016. Further, one off payments of $41,666 each were approved and paid from the 2014-2015 local board budgets to each of the three BAs listed, Resolution OP/2015/51.

17.     The proposed allocation of the funding is detailed in Table Two below:

Table Two: Proposed allocation of bulk funding for 2015-2016

Expense

Recipient

Gross amount

Bulk funding

Hunters Corner Town Centre Society Incorporated

$140,000

Bulk funding

Otara Business Association Incorporated

$110,000

Bulk funding

Papatoetoe Main Street Society Incorporated

$110,000

TOTAL

 

$360,000

 

18.     The funding will be delivered to each BA in three parts: first, value will be delivered to each BA through the CCTV services delivered by the local board; second, the value delivered from the one off payments made in June 2015; third, the balance in cash. Net cash payments to each BA are set out in Table Three.

Table Three: Net payment to BAs after deducting value of CCTV contracts and one off payments made from 2014-2015 budget

Recipient

Net cash payment

Hunters Corner Town Centre Society Incorporated, after deducting:

·           CCTV monitoring contract - $25,000

·           Full CCTV costs  for year - $11,666

·           One off payment (2014-2015) - $41,666

$61,668

Otara Business Association Incorporated, after deducting:

·           CCTV monitoring contract - $25,000

·           Full CCTV costs  for year - $11,666

·           One off payment (2014-2015) - $41,666

$31,668

Papatoetoe Main Street Society Incorporated, after deducting:

·           Full CCTV costs  for year - $11,666

·           One off payment (2014-2015) - $41,666

$56,668

TOTAL

$150,004

 

Community Response Fund

19.     In light of the proposed reduction in expenditure from the CCTV and town centre safety and economic development initiatives budget in 2015-2016, staff recommend that the remaining unallocated budget of $125,000 be transferred to the local board’s Community Response Fund, to allow the local board to have the discretion to fund other projects and activities as deemed necessary.

Local Board Views

20.     Crime prevention and town centre safety issues have been workshopped with the local board on 2 February 2015, 4 March 2015 and 11 May 2015 and also subject of a board report on the 15 June 2015 public meeting agenda. The local board has supported the ambassador programme and also the empowering of the BAs to influence perceptions of safety in their respective areas through a variety of locally driven safety initiatives such as CCTV monitoring.

Maori Impact Statement

21.    This funding would support town centre vitality, which is of benefit to Māori along with other groups. Thriving town centres are destinations for shopping, working, recreation and social interaction. They provide venues for cultural and social events and informal gatherings, including events of particular significance to Māori. 

General

22.     There is sufficient funding available in the local board’s CCTV and town centre safety and economic development initiatives budget to support a funding split of $140,000 to Hunters Corner Town Centre Society Incorporated, $110,000 to Otara Business Association Incorporated and to the Papatoetoe Main Street Society Incorporated respectively, which would include all CCTV costs and one off funding amounts provided in June 2015.

23.     The decision sought does not invoke the Auckland Council Significance Policy.

Implementation

24.     Staff would implement the local board’s decision through funding agreements with each of the BAs.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Mark Evans, Programme Manager, Community Development and Safety South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution

 

File No.: CP2015/11662

 

  

Purpose

1.       To request that the Ōtara-Papatoetoe Local Board resolve on recommendations made by the Manukau Harbour Forum regarding membership and delegations to the forum. This is to ensure that the forum has a valid agreement between all nine member boards in place prior to 31 July 2015 to comply with recent changes to the Local Government Act 2002.

Executive Summary

2.       In 2014 amendments were made to the Local Government Act 2002 that affect the Manukau Harbour Forum as a joint committee of nine local boards.

3.       The forum’s existing terms of reference do not cover all the requirements under the amended legislation, as the resolutions from each member board adopting the terms of reference and establishing the forum need to be the same, i.e. showing agreement between all nine boards.

4.       In light of the above, in order for the forum to exist after 31 July 2015 all member boards will need to show agreement by resolution on the following:

i)        The number of members each local board may appoint to the joint committee;

ii)       How the joint committee chairperson and deputy chairperson are to be appointed;

iii)      The terms of reference of the joint committee;

iv)      What responsibilities are to be delegated to the joint committee by each appointee local board; and

v)      The process for amending the agreement.

5.       At its business meeting of 8 June 2015 the forum resolved as follows:

b)      Requests that this report be forwarded on to the nine member boards recommending that each board:

i)        Appoints one named member and one named alternate member to the Manukau Harbour Forum

ii)       Confirms that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii)      Confirms the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv)      Delegates authority to the Manukau Harbour Forum to make decision within its terms of reference noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision.

v)      Confirms that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

v)      Notes that in order for the nine member boards to agree on this new binding agreement for the Manukau Harbour Forum, the resolutions made in respect of recommendations b) i)-v) above (with the exception of b) i) where appointees must be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

 

6.       A copy of the revised terms of reference is appended as Attachment A.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      agrees with the recommendations of the Manukau Harbour Forum and resolves to:

i)        appoint one named member and one named alternate member to the Manukau Harbour Forum

ii)       confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii)      confirm the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv)      delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the Ōtara-Papatoetoe Local Board area.

v)      confirm that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

vi)      note that in order for the requirements of this new agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (i)-(v) above (with the exception of a) (i) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.   

 

 

Discussion

7.       In 2014 amendments were made to the Local Government Act 2002, in particular Schedule 1AA Clause 5 reads as follows:

Requirement to enter into agreement under clause 30A of Schedule 7

(1)     This clause applies to a local authority that appointed a joint committee under clause 30(1)(b) of Schedule 7 before the date of commencement of clause 30A of Schedule 7 if that committee remains in existence after that date.

(2)     The local authority must, within 12 months of the date of commencement of clause 30A of Schedule 7, enter into an agreement under that clause with every other local authority or public body that has appointed members to that joint committee.

(3)     If an agreement under clause 30A of Schedule 7 is not entered into within the period specified in subclause (2), the joint committee is deemed to be discharged by the local authority.

(4)     Nothing in this clause applies if the joint committee referred to in subclause (1) was constituted or continued by, or required to be constituted or continued by, an enactment other than this Act.

8.       Each of the Manukau Harbour Forum’s member boards previously resolved varying membership and delegations (Attachment B). The Act requires agreement by resolution which means all resolutions from the boards need to be the same.

9.       Analysis has been undertaken by Auckland Council’s legal services team as to whether the boards at the time of establishment covered all the necessary points within the legislation (Attachment C).  This analysis shows that the requirements of the legislation for agreements in regard to joint committees have not been met and the member boards will need to pass new resolutions to satisfy all the requirements of the amendments to the Act.

10.     The Forum’s resolutions of 8 June 2015, based on advice from staff, were intended to keep these provisions as close as possible to what has been previously agreed by the majority of member boards.

11.     At the same meeting, the forum also took the opportunity to make a number of minor revisions to its terms of reference, which staff had been working on in consultation with the forum following a workshop on 13 April, at which this issue was originally raised with the Forum.

12.     It is important note that unless this new agreement comes into effect on or before 31 July 2015, the forum will technically cease to exist. In order to achieve this, the recommendations must be resolved, in full and unamended, by all nine member boards.

Consideration

Local Board Views and Implications

13.     Local boards have previously agreed, through adoption of the forum’s terms of reference, that the Manukau Harbour is a regional asset and it was appropriate that Local Boards will collectively contribute to strategies and outcomes that enhance the social, economic, environmental and cultural well-being of the harbour. The forum has been seen as an effective mechanism to achieve this.

14.     The role of the forum is to champion the sustainable management of the Manukau Harbour and adjacent communities. It developed a vision and strategy in line with this which was adopted in September 2014.

15.     The Forum has no budget allocated to projects and relies on the member boards to fund projects for its work programme.

Maori Impact Statement

16.     Workshops of the Manukau Harbour Forum were held on 13 April and 8 June 2015 to discuss the ongoing role of mana whenua in relation to the forum. Some minor changes were made to the forum’s terms of reference as a result of this to reflect the forum’s obligations under Te Tiriti o Waitangi/The Treaty of Waitangi, and its desire to work with mana whenua on an ongoing basis.

17.     The forum anticipates receiving further advice and options regarding the formalisation of its relationship with mana whenua.

Implementation Issues

18.     The new agreement must be entered into by all member boards prior to 31 July 2015.

 

Attachments

No.

Title

Page

aView

Resolutions by member boards

49

bView

Assessment of resolutions by member boards

53

cView

Manukau Harbour Forum Revised Terms of Reference

61

     

Signatories

Authors

Mary Binney - Local Board Advisor - Maungakiekie-Tamaki

Authorisers

Victoria Villaraza - Relationship Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 





Ōtara-Papatoetoe Local Board

27 July 2015

 

 









Ōtara-Papatoetoe Local Board

27 July 2015

 

 



Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Allocation of discretionary capital budget to local boards

 

File No.: CP2015/14185

 

  

 

 

Purpose

1.       This report seeks direction from Local Boards on the proposed discretionary fund for local board capital expenditure (Capex fund) regarding the:

·    model for allocating the fund

·    criteria for the fund.

Executive Summary

2.       The Governing Body has created a discretionary fund for capital expenditure for local boards. Local boards are to work with staff to develop a formula for allocation and criteria for qualifying projects.

3.       The Capex fund enables local boards to deliver small local asset based projects, either directly, in partnership with the community, or through joint agreements between boards.

4.       The Capex fund will be managed over three years. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects.

5.       Local boards provided views on how funding should be allocated during the review of the Local Boards Funding Policy (LBFP) in 2014. The resulting funding formula for Locally Driven Initiatives (LDI) allocates 90 per cent based on population, 5 per cent on deprivation and 5 per cent on land area. The same allocation formula can be used for the Capex fund to maintain consistency in the policy. Staff note however that the link between costs and land area is weak and leads to major shifts in the allocation of funding.

6.       A formula based approach provides limited funding for the Great Barrier Island and Waiheke boards. Local boards should consider what level of funding over three years is appropriate for these boards. Staff recommend setting funding at one per cent of the fund for Great Barrier Island and two per cent for Waiheke.

7.       Using the Capex fund is preferable to LDI funding as the Governing Body funds the consequential opex. Boards should consider whether they need to continue to use LDI funding for minor (less than $1 million) capital projects.  Boards should also consider whether they need to be able to bring forward regionally funded projects using the Capex fund.

8.       The proposal to allocate a Capex fund to local boards will require an amendment to the LBFP. This will amend the Long-term Plan and requires the use of the special consultative procedure.

9.       Ōtara-Papatoetoe Local Board workshopped these issues on 13 July 2015 and developed the draft feedback reflected in the recommendation.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board provides this feedback on the allocation of Capital expenditure (Capex) funding to local boards:

a)      Fixed amounts should set for Waiheke Local Board of $200,000 and Great Barrier Local Board of $100,000.

b)      The remainder of the fund should be allocated across the remaining 19 local boards based 90% on population, and 10% on deprivation.

c)      There should be no weighting based on land area.

d)      The reason for this allocation formula is that it is fairer.  Deprivation needs to be given greater weighting.  The land area component is unrealistic, bearing in mind that the Capex fund does not cover roading.

e)      The Local Boards Funding Policy should include the above general allocation formula for any future capex allocations.

f)       Local Boards still need to be able to fund capital projects by using their LDI funding to pay the consequential opex.

g)      The board supports allowing accumulation of annual allocations over a three year period, and for more than three years with the approval of the Governing Body.

 

 

 

Comments

Background

10.     The Governing Body has created a discretionary fund for capital expenditure for local boards. On May 7 the Budget Committee passed the following resolution:

a)   Provide a new Local Board discretionary capex fund of $10 million per annum noting that this will incorporate the existing Facilities Partnership Fund.

b)   Approve the following parameters for this fund:

i.          The fund may be managed as a three year amount

ii. Local Boards may use the fund to build council owned assets, add to an existing council funded renewal or new capital project, work in partnership with an external provider or seed fund a community project.

11.     The Budget Committee requested that staff and local boards develop a formula for allocation and criteria for qualifying projects to report to the Finance and Performance Committee.

Purpose of the Capex fund

12.     The purpose of the fund is to ensure locally important projects are given appropriate priority. It is envisaged that the fund will be used for projects similar to those historically funded by the local improvement projects (LIP’s) or small local improvement projects (SLIP’s).

Funding Allocation Model

 

Principles for funding allocations

13.     The core principles for allocating funding to local boards are an:

·    equitable capacity for each local board to enhance well-being

·    administrative effectiveness

·    transparency.

Attributes for funding allocation

14.     The Local Boards Funding Policy (LBFP) makes allocations on the following basis:

·    90 per cent based on local board population size

·    5 per cent based on the relative level of deprivation of the board

·    5 per cent based on the land area of the board

·    Waiheke and Great Barrier Island are funded for a fixed amount set by the Governing Body.

15.     The following table shows the level of local board support for the use of the above factors for allocating LDI recorded during the review of the LBFP.

Local Board Attribute

Local Boards that supported use during last review of LBFP

Relationship to need for funding

Staff Comments

Population

21

Strong

Strongly relates to demand for services

Deprivation

17

Weak

Little objective evidence for relationship to demand for services 

Geography

16

Weak

High distortion effect on allocation that does not relate to need for services

 

16.     A key decision for the allocation of the Capex fund will be to determine the appropriate level of capital funding for Great Barrier Island and Waiheke. The discussion document considers the two current allocation models used to fund these boards:

·    LDI allocation: Great Barrier Island and Waiheke receive the same proportion of the Capex fund as they currently receive of the total funding pool for Locally Driven Initiatives. (This is 2.3% of the total pool for  Great Barrier Island and 2.7% for Waiheke)

·    Transport Model: Great Barrier Island receives 1 per cent and Waiheke 2 per cent of the total funding pool.

17.     Five models have been considered for allocating the Capex fund between all boards based on the population, deprivation and land area attributes of the boards:

·    Model A: All boards funded based on 100% population

·    Model B: All boards funded based on 95% population and 5% deprivation

·    Model C: All boards funded based on 90% population, 5% deprivation and 5% land area

·    Model D: Great Barrier Island receives 2.3% and Waiheke receives 2.7% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area

·    Model E:  Great Barrier Island receives 1% and Waiheke receives 2% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area.

18.     The following pages present these five models in table and chart form.

19.     Other potential funding attributes that have not been included in the modelling are:

·    Rates paid: there is no relationship with need for services, and support was low for this attribute during the last review, with six boards in favour.

·    Current levels of capital expenditure: data on regional activities is unavailable at local level. Levels of expenditure on local assets are not relevant to the purpose of the Capex fund. Gaps in the provision of assets will be met through the relevant network facilities plan.   

·    Population growth: growth will be addressed every three years through the proposed allocation formula.

 

 

20.     The charts show the following:

·    Using land area as an allocation factor significantly increases funding to Rodney and Franklin local boards.

·    Great Barrier Island receives less than $7,000 under a population based allocation. This rises to $77,000 under the allocation formula that includes deprivation and land area.

·    Providing Great Barrier Island and Waiheke with fixed allocations under the LDI allocation and Transport models only has a small impact on the other 19 boards.

21.     In determining the appropriate funding levels for Great Barrier Island and Waiheke  consideration should be given both to the total value of the funding over three years, and the typical costs of activities likely to undertaken by these boards. The following table shows the level of funding these boards would receive over three years in comparison to the next smallest board, Papakura:

Allocation formula model

Three year capex funding allocation for

Great Barrier

Waiheke

Papakura

Board Population size

900

8,400

45,000

A: 100% population

$20,000

$180,000

$970,000

B: 95% population + 5% deprivation

$130,000

$260,000

$1,000,000

C: 90% population + 5% deprivation + 5% land area

$230,000

$290,000

$970,000

D: GBI: 2.3% Waiheke 2.7% (Current LDI allocation)

$690,000

$820,000

$940,000

E: GBI: 1% Waiheke 2% of total fund

$300,000

$600,000

$960,000

 

22.     The average cost for SLIPs projects in the last financial year was $31,000 for Great Barrier Island and $27,000 for Waiheke.  Under Model E Waiheke would receive two per cent of the fund, and be able to deliver 20 average cost projects over three years. Great Barrier would receive one per cent of the fund and be able to deliver 10 average cost projects over the same period.  They can of course accumulate funds over the three year period to undertake larger projects.

23.     Staff consider there is a strong case for using the same formula for LDI and the capex fund to maintain consistency in the allocation.  However, there is also a case for excluding land area given its impact on the distribution of funding.

24.     Staff consider that allocating Great Barrier and Waiheke the same proportion of funding as they receive from the LDI opex fund would over fund these boards compared to other board areas. Staff recommend an allocation of one per cent of the total fund to Great Barrier, and two per cent to Waiheke would be appropriate.

Decision making process for capex projects

25.     The chart on the following page provides an overview of decision making pathways for each type of project.

 

26.     Staff will work with boards to develop guidelines for facilities partnerships (including feasibility studies) and community-led projects.

Bringing future capex allocation forward

27.     The Governing Body has proposed that the fund be managed over a three year period, aligned with the Long-term Plan planning cycle.  Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects. This provides boards with greater choice in the size and timing of projects they undertake.

28.     As a practical consideration, it is unlikely that all 21 local boards would be in a position to bring forward their three years of funding to 2015/16.  However, in the event that this was to happen, the projects would need to be assessed against the modified “gateway” process to ensure they were able to be delivered.

29.     Budget for the Capex funding is included in the ten year plan. Local boards’ can only bring three years budgets forward however so future decision making is unencumbered.

 

Role of LDI funding

30.     The table below sets out how the Capex Fund and LDI Opex Fund could be used for different types of projects.

Funding Type

Project Type

Capex Fund

LDI Opex fund

Capex

Minor Asset based projects (less than $1M)

ü

GB funds consequential opex

?

LBs fund

consequential opex (feedback sought)

Top-up of  regional projects and renewals

ü

?

Major Asset based projects (greater than $1M)

ü

GB approval required. GB funds consequential opex.

û

Must use Capex fund for large projects

Opex

Capital grants to community groups

ü

Debt funded opex. Must be included in annual plan

ü

Standard opex expenditure

Feasibility Studies

ü

ü

 

31.     Local boards are currently able to fund capital projects using their LDI budget by funding the consequential opex. The capex fund largely does away with the need for this and the Mayor’s report proposed the removal of the ability to fund major new facilities with opex funded by their LDI. This raises the question of whether local boards still need the ability to use LDI to fund minor capital projects. The table sets out the key differences between the Capex fund and the LDI opex fund for capital projects.

Capex fund

LDI opex fund

GB funds consequential opex

LB funds consequential opex

Easier for GB to control and plan for debt (set amount available for three years)

Creates variable unknown capex requirements on an annual basis

Simplified reporting processes

Complex financial reporting required to track LB funding vs regional funding

 

32.     Staff recommend that local boards’ do not fund minor (less than $1 million) capital projects with LDI opex from 1 July 2016. This will not impact projects that boards have already committed to funding.

33.     Local boards should provide feedback on whether they see a need to use:

·    LDI to fund minor capital projects

·    Capex funding to bring regionally funded projects forward.

Transferring LDI to Capex

34.     Local boards may transfer their currently approved capex projects paid for by LDI (as outlined in their LB Agreement 2015/16), to the new discretionary fund.  This will free up their LDI opex again and remove the need to fund consequential opex.

Deferral of Capex

35.     Normal deferral conditions apply to the Capex fund. Projects cannot be planned outside of the three years but funds may be deferred if projects are unable to be completed within this period.

Transition for current Capex allocations

36.     There will be no transition mechanism for any existing Capex budgets held by some local boards. The Governing Body has decided that this fund will replace the current Facilities Partnership fund.

37.     Projects that have already been committed to through the Facilities Partnership fund will need to be funded from the relevant boards’ Capex fund allocation.

Local Boards Funding Policy

38.     The current Local Boards Funding Policy must be amended to provide for the allocation of capex funding.  This is an amendment to the Long-term Plan requiring use of the Special Consultative Procedure with a public consultation period of one month. 

39.     Staff propose to amend the LBFP to provide a general formula for allocating any non LDI funding. This will avoid the need to amend the LBFP every time the Governing Body decides to give local boards funding that is not for Locally Driven Initiatives.

Consideration

Local Board views and implications

40.     The proposal does not impact the allocation of decision making.  Ōtara-Papatoetoe Local Board workshopped these issues on 13 July 2015 and developed the draft feedback reflected in the recommendation.

Significance and Engagement

41.     The proposed Capex fund is a minor change in the scale of the Council’s budget and funding for Local Activities. As such it is not a significant change. However, creating a new funding allocation for local boards requires an amendment to the Local Board Funding Policy, and consequently the Long-term Plan.

42.     The Council is required to undertake a special consultative process for any amendment to the Long-term Plan.

Implementation

43.     The proposed amendment to the Local Board Funding Policy is not significant. As such, the amendment to the Long-term Plan will not need to be audited.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Beth Sullivan - Principal Advisor Policy

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Karen Lyons – Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Urgent Decision Report - Community Impact Forum/Wiri Prison (Kohuora)  and Social Impact Fund Allocations Committee appointment

 

File No.: CP2015/14306

 

  

Purpose

1.       To advise the Ōtara Papatoetoe Local Board of a decision made under the Urgent Decision Process.

Executive summary

2.       Portfolio appointments are established to help local boards manage their statutory responsibilities efficiently, build subject matter knowledge and create a public face for activity areas and share work load.

3.       In March 2015, the board adopted (OP/2015/34) Chair Efeso Collins as the representative to the Community Impact Forum/ Wiri Prison (Kohuora). However, the resolution did not appoint an alternate.

4.       In May 2015, the board adopted (CP2015/73), to appoint Efeso Collins for consideration by the Regional Strategy and Policy Corrections Facility at Wiri (Kohuora) Sub-committee to be one of the two Auckland Council representatives on the Social Impact Fund Allocations Committee.

5.       Efeso Collins has since withdrawn his nomination because he believes he now has a conflict.

6.       This urgent decision was required because the next business meeting is on Monday 27 July 2015, after the rescheduled appointment meeting on 23 July 2015.

7.       The reason for urgency was to ensure that the Ōtara-Papatoetoe Local Board is represented at the 23 July meeting, and to provide a nominee to the funding committee.

8.       Chair Efeso Collins and Deputy Chair Ross Robertson approved the request on 9 July 2015 under the urgent decision process adopted by the board.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board note that:

 

a)      Member Lotu Fuli has been appointed as alternate to the Community Impact Forum/ Wiri Prison (Kohuora) and representative to the Regional Strategy and Policy Corrections Facility at Wiri (Kohuora) Sub-committee.

 

b)      Member Fuli has replaced Efeso Collins as a nominee for consideration as the one of the two Auckland Council representatives on the Department of Corrections’ Social Impact Fund Allocation Committee (SIFAC). 

 

 

Attachments

No.

Title

Page

aView

Signed decision

73

bView

16 March 2015 portfolio report

77

cView

18 May 2015 Wiri Prison -Nomination for Social Impact Fund Allocations Committee report

79

     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 





Ōtara-Papatoetoe Local Board

27 July 2015

 

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 



Ōtara-Papatoetoe Local Board

27 July 2015

 

 

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

 

File No.: CP2015/12660

 

  

 

Purpose

1.       This report provides a summary of information-only reports and resolutions for circulation to the Ōtara-Papatoetoe Local Board

2.       The Manurewa Local Board has referred resolution MR/2015/115 regarding the Notice of Motion – Mt Smart Stadium (Attachment A), that was considered at the 15 June 2015 meeting.

          That the Manurewa Local Board:

a)      urges both Auckland Council and Regional Facilities Auckland (RFA) to retain Mt Smart Stadium in its current configuration and to use that stadium as a home for the New Zealand Warriors.

b)      opposes any attempt to relocate the New Zealand Warriors from Mt Smart Stadium to QBE Stadium.

c)      write to the Mayor of Auckland, the Chairperson of Regional Facilities Auckland, the chief executive of the New Zealand Warriors, and the chief executive of Auckland Rugby League to outline the board’s support for the retention of Mt Smart Stadium as a home for the New Zealand Warriors.

d)      request that the notice of motion and the above resolutions be forwarded to the southern local boards and the local boards surrounding Mt Smart Stadium for consideration.

e)      write to the rugby league clubs in Manurewa and Papakura to outline the board’s support for the retention of Mt Smart Stadium as a home for the New Zealand Warriors.

CARRIED

3.       The Rodney Local Board Parks, Culture and Community Development Committee has referred resolution RODPC/2015/38 regarding the Community Facilities Network Plan, that was considered at the 6 July 2015 meeting.

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      support the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities.

b)      note that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

c)      provides the following feedback on the Community Facilities Network Plan:     

(i)      It is not clear how the Plan will be kept up-to-date as in the last few months new facilities have been completed, the need for a new facility or an existing facility’s improvement, expansion or renewal has become apparent.  While there is a review statement in the Plan it is not clear how local boards will inform or contribute to that review.

(ii)     Section 2.1.1 Auckland Council Governance Model fails to mention the role that local boards play in advocating for the future needs of their communities in terms of community facilities including libraries.  This advocacy informs the governing body decision-making and this section of the Plan would benefit from a more informed statement of the role of local boards.

(iii)    The Rodney Local Board area benefits from a network of locally owned community halls which generally receive little support for their ongoing management and maintenance.  The local board would like to see these facilities incorporated into the network schedule of community halls and other community facilities as they provide an integral service in their communities in association with the council owned network. The community halls include: Glorit Memorial Hall, Matakana Hall, Tomarata Hall, Hoteo North School Society Hall, Mahurangi West, Dairy Flat Community Hall, Waitoki Village Hall, Taupaki Hall, Kumeu and District Community Centre, Puhoi Centennial Hall, Port Albert Hall, Wharehine Hall, Forest Reserve Hall and Riverhead Hall.

(iv)    The acknowledgment of these community owned facilities above and the contribution they make to their community is invaluable. The local board would also like to support continued rates remission for these facilities in acknowledgement of their continued community benefit.  This recognition is critical to their ongoing operations and financial viability.

(v)     The local board requests that all facilities, council owned and community owned, are reflected on the map included in section 2.4 of the Plan as it is recognised that this will provide a commonly used visual reference point.  Referencing them in the text only does not provide enough visibility and community owned facilities may be easily overlooked.

(vi)    The continued annual asset based operational funding for council owned and leased facilities is a matter of concern as the funding allocations are inconsistently applied across the council-wide network of facilities.  Some council owned (and in some instances community owned) facilities across Auckland receive operational funding while other facilities receive little or no funding.  The influence of legacy approaches has created a disparate application of asset based operational funding and while reconciliations and a more equitable approach has been mooted this has failed to happen.  The local board continues to advocate strongly for equitable funding across the network and will continue to seek a financial recognition of all eligible community facilities across the local board area for dedicated and adequate operational funding.

(vii)   The local board has concerns regarding the proposed approach for disposals and divestment as it is not clear how local boards will be involved in the process of determination and how local board endorsement will be sought.

(viii)  Under Appendix 1 of the Community Facilities Network Plan reference is made to the ‘Helensville Community Centre’ and the Helensville War Memorial Hall’ while these two buildings are the same and known as the Helensville War Memorial Hall.  This reference could possibly be to the Helensville Scout Hall at 10 Porter Crescent, Helensville.

(ix)    Under the Community Facilities Network Action Plan, Section 1.2 ‘Projects due to be or recently completed’ the list should include the imminent completion of the Helensville War Memorial Hall basement refurbishment which creates additional community space.

(x)     Under the Community Facilities Network Action Plan, Section 1.3 ‘Actions to be investigated’

a.       clarity is sought regarding the scope of initiative number 89 to ‘Undertake a community needs assessments to assess whether the existing facilities in Rodney are aligned to community needs’.

b.      add the following words to the end of initiative number 90 “…i.e. community space on the ‘Atlas Site’ including arts” and clarify whether or not that is the purpose of the multi-purpose space.

c.       insert the following three local board plan initiatives which are not strictly ‘sport related’ but rather may include ‘leisure’ and ‘community’ facilities; Partner with the community to design and build a multisport facility at the Warkworth Showgrounds”; “Design and plan for the upgrade and expansion of indoor sports facilities at Centennial Park, Wellsford in partnership with the community” and “Consult with the community to understand their needs for an indoor sports facility in the Kumeu/Huapai/Helensville/Riverhead area and investigate options.”

d.      insert the following local board plan initiative “Re-open the former Wellsford Library building for community uses under an economically sustainable model”

e.       confirm what item 90 is referring to as it not clear what the multi-purpose space relates to.

(xi)         request an update on the local board’s previous feedback (dated 17                           March 2015 and 10 November 2014) and how this feedback was                                     addressed and acknowledged by the latest draft Plan, in particular, the               feedback from the local board on aquatic and leisure facilities.

 

CARRIED

 

4.       The Regional Strategy and Policy committee has referred resolution REG/2015/54 regarding the Earthquake-Prone Building Legislation Upgrade, that was considered at the 2 July 2015 meeting. (see Attachment B).

That the Regional Strategy and Policy Committee:

a)      suspend the provision of Auckland Council’s Earthquake-Prone, Dangerous and Insanitary Buildings Policy 2011-2016 that relates to the Council completing assessments on all pre-1976 commercial and large residential structures by 2015, unless they are of unreinforced brick masonry (UBM) construction.

b)      suspend the provision of Auckland Council’s Earthquake-Prone, Dangerous and Insanitary Buildings Policy 2011-2016 that relates to building owners being granted three months to provide feedback before provisional assessments are finalized and that council will not finalize any assessments with a rating over 33 per cent of the new building standard (NBS) unless they are of unreinforced brick masonry (UBM) construction.

c)      request council staff engage with Local Government New Zealand on wider issues of the proposed legislative change and support their involvement in the Regulation Redevelopment Task Group.

d)      request the Building Control department work with Councillors Wood and Anae to prepare and submit a supplementary submission on the Building (Earthquake-Prone Buildings) Amendment Bill 2013 no later than the closing submission date of 16 July 2015.

e)      distribute the report to local boards and the Independent Māori Statutory Board for their information.

CARRIED

 


 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Manurewa Local Board MR/2015/115 resolution regarding the Notice of Motion – Mt Smart Stadium .

b)      note the Rodney Local Board Parks, Culture and Community Development Committee RODPC/2015/38 resolution regarding the Community Facilities Network Plan.

c)      note the Regional Strategy and Policy Committee REG/2015/54 resolution regarding the Earthquake-Prone Building Legislation Upgrade.

Attachments

No.

Title

Page

aView

Notice of Motion - Mt Smart Stadium

85

bView

Earthquake report

87

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 



Ōtara-Papatoetoe Local Board

27 July 2015

 

 




Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Ōtara-Papatoetoe Local Board Workshop Notes

File No.: CP2015/12638

 

  

 

Executive Summary

1.       Attached are the notes for the Ōtara-Papatoetoe Local Board workshops held on 8 June and 6 and 13 July 2015.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 8 June and 6 and 13 July 2015.

 

 

Attachments

No.

Title

Page

aView

Workshop Notes 8 June 2015

93

bView

Workshop Notes 6 July 2015

95

cView

Workshop Notes 13 July 2015

97

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Ōtara Papatoetoe Local Board members portfolio update

 

File No.: CP2015/12639

 

  

 

 

Purpose

1.       This report provides an opportunity at the business meeting for portfolio holders to update the full Ōtara-Papatoetoe Local Board on any significant activities over the last month.

Executive Summary

2.       The portfolio leads and alternates for Ōtara-Papatoetoe Local Board are as follows:

Portfolio

Lead

Alternate

Planning, Regulatory, bylaws and compliance

Efeso Collins

Ross Robertson

Arts, Culture and Events

Donna Lee

Ross Robertson

Community Services and Libraries

Mary Gush

Donna Lee

Youth Development

Lotu Fuli

Efeso Collins

Parks, Sport and Recreation

Ross Robertson

John McCracken

Built and Natural Environment, Heritage and Housing

Stephen Grey

Donna Lee

Economic Development, Business and Town Centre revitalisation

Stephen Grey

Mary Gush

Transport

Efeso Collins

John McCracken

 

3.       At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Ōtara-Papatoetoe Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

·    Provide clear steering of the relevant work programme

·    Lift detailed discussion out of local board meetings and workshops

·    Ensure key decisions go before the full local board

·    Reduce or avoid delays in project delivery

·    Enable local board members to apply their time and energy with enthusiasm and interest

·    Ensure clear communications within the local board and between the local board and officers

·    Maintain strong, connected relationships between the local board and its communities

·    Maintain mutual trust

 

4.       The Ōtara-Papatoetoe Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

 

Portfolio role

Examples of actions by portfolio holder

Undertaking roles specified in officer delegation protocols

·    Landowner consents; and proposed asset renewal works:  The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision

·    Providing feedback on resource consent applications

Sharing the workload between local board members

·    Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board

·    Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics

·    Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed

Gathering knowledge

·    Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board

·    Engaging and maintaining relationships with stakeholders

·    Reading background reports relevant to the portfolio

Acting as a sounding-board and advising officers

·    Meeting with officers to give the local board view of issues

·    Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop)

·    Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes

·    Commenting on proposed design details and other issues arising from local board projects

·    Enabling officers to test possible local board interest in a proposal

·    Helping officers to define preferred options or approaches before reporting to the local board

·    Encouraging officers, especially through difficult decisions

Monitoring action against the Local Board Plan

·    Asking officers for progress updates

·    Advising officers and local board when projects need response or attention

Leading local board projects as a convenor of the relevant steering group or working party

Various, but currently include:

·    Aorere Park joint steering group

·    Otara Lake and waterways steering group

·    Youth Connections project

Providing regular updates on portfolio activity to the local board

·    At board business meetings: portfolio-holders can report back at this agenda item

·    Portfolio-holders lead board discussion on officer reports relevant to their portfolio

·    Emails to all local board members, when information needs to be timely

 

 

Recommendation/s

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

 


Ōtara-Papatoetoe Local Board

27 July 2015

 

 

Chairpersons Announcements

File No.: CP2015/12640

 

  

 

Executive Summary

This item gives the Chairperson an opportunity to update the board on any announcements.

 

 

Recommendation/s

That the verbal update be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers