Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 30 July 2015 at 6.00pm.

 

present

 

Deputy Chairperson

Harry Doig

Presiding

 

 

Chairperson

Julie Fairey

Chairperson vacated the chair

Members

David Holm

 

 

 

 

Ella Kumar

From 6.05pm

 

 

 

Nigel Turnbull

 

 

 

 

Michael Wood

 

 

 

 

ABSENT

 

Councillor

Cathy Casey

 

 

 

 

 


Puketāpapa Local Board

30 July 2015

 

 

 

 

Chairperson vacates chair

 

Resolution number PKTPP/2015/138

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:  

Chairperson, Julie Fairey, vacated the chair in favour of the Deputy Chairperson, Harry Doig, at 6pm.

CARRIED

 

1          Welcome

Deputy Chairperson Doig delivered the welcome message.

 

2          Apologies

 

Resolution number PKTPP/2015/139

MOVED by Deputy Chairperson HAJ Doig, seconded by Member NJ Turnbull:   

That the Puketāpapa Local Board accept the apology from Member Kumar for lateness.

CARRIED

 

3          Declaration of Interest

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2015/140

MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:  

That the Puketāpapa Local Board confirm the ordinary minutes of its meeting, held on Thursday, 25 June 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

There were no leave of absence.

 

6          Acknowledgements

            That the Board acknowledge the recent death of George Whitehead. George was a local resident and has interacted with the Board over a number of years as a neighbour of Keith Hay Park. One lasting legacy of George’s will be the large Norfolk Pine tree in the Keith Hay Park car park, which was saved after George’s intervention.

 

7          Petitions

There were no petitions.

 

8          Deputations

There were no deputations.

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Public Forum - Pah Homestead Functions Facility

 

Matthew Wood, Operations and Relations Manager and Zoe Hoeberigs, Education and Public Programmes Manager from the James Wallace Arts Trust were in attendance to speak to capital spend on a Pah Homestead Functions Facility within the broader Monte Cecilia Park development plan.

 

Resolution number PKTPP/2015/141

MOVED by Member MP Wood, seconded by Member E Kumar:  

That the Puketapapa Local Board thank Matthew Wood and Zoe Hoeberigs from the James Wallace Arts Trust on their verbal presentation regarding the Pah Homestead Functions Facility capital spend.

CARRIED

 

A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minute attachment.

 

Attachments

a     Memo from the James Wallace Arts Trust dated 30 July 2015

 

 

9.2

Public Forum - Peter McConnell

 

Peter McConnell, local resident, was in attendance to discuss his concerns regarding rates increases over the last 4 years.

 

Resolution number PKTPP/2015/142

MOVED by Member DA Holm, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board thank Peter McConnell for raising his concerns regarding rates increases.

CARRIED

 

A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minute attachment.

 

Attachments

a     Rates address

 

 

9.3

Public Forum - Mt Eden & Roskill Eden Hockey Clubs

 

Marcus Thomas, President of Mt Eden Hockey Club and Carol Weir, President, Mt Roskill Eden Hockey Club were in attendance to discuss the cycle way safety concerns and the removal of the parking outside the Mt. Roskill Grammar Hockey Turf.

 

Resolution number PKTPP/2015/143

MOVED by Member E Kumar, seconded by Member NJ Turnbull:  

That the Puketāpapa Local Board thank Marcus Thomas, President of Mt Eden Hockey Club and Carol Weir, President of Roskill Eden Hockey Club for raising their safety concerns regarding the cycleway and the removal of parking outside the Mt Roskill Grammar Hockey Turf.

CARRIED

 

A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minute attachment.

 

Attachments

a     Correspondence received by Mt Eden & Roskill Eden Hockey Clubs from Auckland Transport

 

 

10        Extraordinary Business

 

            There were no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

Precedence of Business (6.37pm)

Resolution number PKTPP/2015/144

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:   

That the Puketāpapa Local Board: agree that Item 14.2 Board Report, M Wood be accorded precedence at this time.

CARRIED

 

 

12

Albert-Eden-Roskill Governing Body Members Update

 

No Governing Body Member update was provided.

 

 

13

Deputy Chairperson's Report, July 2015

 

Resolution number PKTPP/2015/145

MOVED by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:  

That the Puketāpapa Local Board receive the Deputy Chair’s Report for July 2015.

CARRIED

 

 

14

Board Member Reports, July 2015

 

14.1

Board Report, D Holm

 

Resolution number PKTPP/2015/146

MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board receive the July 2015 report.

CARRIED

 

 

 

 

 

 

 

 

 

Secretarial Note: Item 14.2 was taken after Item 12 at 6.37pm

14.2

Board Report, M Wood

 

Resolution number PKTPP/2015/147

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board receive the Member reports for July 2015.

a)        receive the Memo dated 16 June 2015 from Richard McWha providing information about the Pah Functions Centre Capital Expenditure Project.

b)        note the efforts that have been entered into by Council over the past five years to implement the Marquee proposal for functions, and the difficulties with this project including consenting, agreement with other parties on positioning of the structure and negative public feedback (notably during Long-term Plan [LTP] consultation).

c)        note that the original purpose of the Marquee proposal was to become a major funding source for the operation of the James Wallace Arts Trust at Pah Homestead.

d)        note that in this year’s LTP, Council has approved on-going operational funding of $350,000 per year, minimizing the need for major on-going funding through the Marquee proposal.

e)        note that in 2016, once Monte Cecilia School has vacated its current site, Council will become the owner of ‘The Whare’ close to the Pah Homestead.

f)         note that a number of parties, including James Wallace Arts Trust (JWAT) and the Mt. Roskill (Puketāpapa) Historical Society have expressed interest in making use of ‘The Whare’ for community purposes.

g)        note that the Board has commissioned a report from Jane Matthews into the condition of ‘The Whare’ on the understanding that this report is likely to confirm that the building will need a reasonable level of remediation before it is fit for purpose for community use.

h)        note that the Board currently has no existing dedicated funding to remediate the building, and that there are risks in leaving an empty and run-down building on-site without remediation.

i)         support retention of ’The Whare’ as an extant heritage building, in close proximity to the Pah Homestead to serve a range of community needs.

j)         support the direction of the Memo provided by Richard McWha, and specifically:

i)       endorse officers producing a report on future use of ‘The Whare’ which will consider options for providing functions and facility space for JWAT and possible other community uses.

ii)         support work to establish the suitability of utilising funding provided for a Functions Centre at Monte Cecilia Park, for making ‘The Whare’ fit for purpose for possible functions, educational, and community usage.

iii)           subject to the aforementioned report confirming that ‘The Whare’ is suitable for community usage, request that officers urgently progress with work to classify the building as a Local Board community facility.

k)        confirm the Board’s Joint Liaison Body (JLB) representative Michael Wood as the Board’s spokesperson on this project for the purpose of representing the Board in discussions with Council officers, stakeholders (including JWAT) and the public.

CARRIED

Secretarial Note: Items 14.1 and 14.3 were taken after 14.2 at 6.49pm

 

Member NJ Turnbull left the meeting at 6.52 pm.

Member NJ Turnbull returned to the meeting at 6.54 pm.

 

14.3

Board Report, E Kumar

 

Resolution number PKTPP/2015/148

MOVED by Member E Kumar, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board receive the July 2015 report.

CARRIED

 

Copies of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as a minute attachment.

 

Attachments

a     E Kumar report, 25 June to 28 July 2015

b     Puketāpapa Local Events Calendar for August 2015

Secretarial Note:       The order of business resumed at Item 12 at 6.50pm.

 

 

Secretarial Note:       Item 15 was taken after Item 13 at 6.54pm

15

Auckland Transport Report for July 2015

 

Lorna Stewart Relationship Manager, Auckland Transport was in attendance to speak to this item.

 

Resolution number PKTPP/2015/149

MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig:  

That the Puketāpapa Local Board:

a)        receive the report.

b)      allocate up to $140,000 from the Local Board’s Transport Capital Fund for the scheme assessment and detailed design of the Ernie Pinches to Wesley Community Centre cycleway in the understanding that Auckland Transport will come back to the Local Board to discuss the recommended option and its estimated cost for the cycleway, before detailed design commences.

c)      request a Rough Order of Costs for the estimated costs for realignment of the cyclepath in the Keith Hay Park carpark (Richardson Road entrance), subsequent realignment of the car parking area, widening of the path past the kindergarten, lighting improvement and associated works and allocate up to $30,000 from the Local Board Transport Capital Fund towards the design of this improvement.

d)      thank Lorna Stewart for her attendance

CARRIED

 

A copy of the tabled document has been placed on the official minutes and are available on the Auckland Council website as a minute attachment.

 

Attachments

a     Notes from Keith Hay Park Lighting Visit on 18 May 2015

 

 

16

Allocation of discretionary capital budget to local boards

 

Shirley Coutts, Senior Advisor, was in attendance to speak to this item.

 

Resolution number PKTPP/2015/150

MOVED by Member DA Holm, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         support the use of an allocation formula based on a calculation of 90% population, 10% deprivation.

b)        is of the view that at least 90% of the Local Board Discretionary Capital Expenditure Fund of $10 million per annum should be allocated on population which strongly relates to the demand for services.

c)         does not accept that land area should be a factor in allocation of the fund due to its "high distortion effect" that "does not relate to the demand for services."

d)        favour the continuation of deprivation as a factor in allocating the fund, preferably at 10% and notes that the main beneficiaries of this would be Great Barrier and Waiheke. If 90% population, 10% deprivation is used, Great Barrier would get $82,586 and Waiheke $111,238.  Using two factors which adjust with changing trends simplify future calculations rather than the arbitrary amounts used in options D and E.  Boosts to council assets in deprived areas like the Wesley Community Centre in Puketāpapa provide widespread benefits such as reductions in youth offending.

e)        note that the maximum percentage reduction in funds to any local board under a 90% population, 10% deprivation model compared to a 100% population model is 6.5% with only three boards losing more than 5%.

f)         agree that the Local Board Funding Policy should include a general allocation formula for any future allocations.

g)      support Local Boards being able to bring forward regionally funded projects using their Capex Fund allocation.

h)      support the continued ability of local Boards to use the Locally Driven Initiative budget for capital projects.

i)       circulate these resolutions to other Boards.

j)       thank officer, Shirley Coutts, for her attendance.

CARRIED

 

 

17

Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution

 

Resolution number PKTPP/2015/151

MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:  

That the Puketāpapa Local Board:

a)      agree with the recommendations of the Manukau Harbour Forum and resolves to:

i)       appoint Member Holm as the representative and Member Wood as alternate member to the Manukau Harbour Forum

ii)      confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii)     confirm the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv)     delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the Puketāpapa Local Board area.

v)      confirm that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

vi)     note that in order for the requirements of this new agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) i)-v) above (with the exception of a) i) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

b)      in relation to a) iv), requests members of the Manukau Harbour Forum to determine criteria that would guide what a significant or controversial decision will be.

CARRIED

 

 

18

Project P.E.T.E.R Strategy Team meeting notes

 

Resolution number PKTPP/2015/152

MOVED by Member NJ Turnbull, seconded by Member E Kumar:  

That the Puketāpapa Local Board receive the Project PETER Strategy Team meeting notes dated 14 July 2015.

CARRIED

 

 

19

Record of Puketāpapa Local Board Workshop Proceedings

 

Resolution number PKTPP/2015/153

MOVED by Deputy Chairperson HAJ Doig, seconded by Member MP Wood:  

That the Puketāpapa Local Board receive the Workshop Notes for 3, 10 and 17 June 2015.

CARRIED

 

 

20

Resolutions Pending Action Schedule, July 2015

 

Resolution number PKTPP/2015/154

MOVED by Member NJ Turnbull, seconded by Member E Kumar:  

That the Puketāpapa Local Board receive the Resolutions Pending Action Schedule for July 2015.

CARRIED

 

 

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

7.24 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................