I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 15 July 2015

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Bill McEntee

 

Deputy Chairperson

Michael Turner

 

Members

Stuart Britnell

 

 

Brent Catchpole

 

 

Graham Purdy

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

9 July 2015

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Papakura Local Board

15 July 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Councillors' Update                                                                                                       7

13        Papakura Town Centre Safety Proposal                                                                    9

14        Auckland Transport Update - July 2015                                                                   13

15        New Road Name Approval for the Residential Subdivision by Cappella Papakura Developments Limited and Clevedon Road Estate Limited at 989 and 999 Papakura Clevedon Road, Ardmore                                                                                           17

16        Massey Park Pool and Papakura Leisure Centre Business Plans for 2015/2016 23

17        Review of Alcohol Bans 2015                                                                                     59

18        Discussion:  Allocation of Discretionary Capital Budget to Local Boards          67

19        Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution 93

20        Papakura Local Board Endorsement for the Mt Smart Notice of Motion by the Manurewa Local Board                                                                                                                111

21        Counties Manukau Sport Funding agreement                                                       115

22        Papakura Local Board Submission to the Productivity Commission's Using Land for Housing Draft Report                                                                                                127

23        Papakura Local Board Achievements Register 2013-2016 Electoral Term        133

24        Reports Requested - Pending - Issues                                                                   141

25        Papakura Local Board Workshop Notes                                                                143  

26        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Board Member will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 June 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Papakura Local Board

15 July 2015

 

 

Councillors' Update

 

File No.: CP2015/13628

 

  

 

Purpose

1.       An opportunity is provided for Councillors’ Calum Penrose, Sir John Walker and Bill Cashmore to update the Board on Governing Body issues they have been involved with since the last meeting.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the Councillors’ update be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

Papakura Town Centre Safety Proposal

 

File No.: CP2015/10349

 

  

 

Purpose

1.       This report presents the Papakura Local Board with funding options for supporting town centre security patrols for the 2015/2016 financial year.

 

Executive Summary

2.       Safer Papakura Trust operated a town centre security service in Papakura from 2009 until it ceased operations in June 2014. Since then, the local board has funded two Armourguard security staff to patrol the town centre and two further guards to cover two railway car parks.

3.       Auckland Transport currently contributes towards the railway security, but is considering taking over the railway security element from January 2016.

4.       The Papakura Local Board approved the CDAC work programme for 2015/2016 at their 17 June business meeting (PPK/2015/92). The work programme included budget of $163,000 for town centre security. This figure assumes AT taking over railway security costs from January 2016, but includes contingency if this does not eventuate.

5.       To date the local board have not formalised detailed funding arrangements for town centre security for 2015/2016. Council staff recommend the local board continues with the current town centre security model for a further year, at a cost of $120,000 (including contingencies) funded from the local board’s town centre safety budget.

 

Recommendation

 That the Papakura Local Board:

a)      Allocate $120,000 from its FY2015/2016 town centre safety budget for Community Development and Safety staff to manage the Armourguard security services (with contingencies) in Papakura town centre and railway station car parks.

 

 

Discussion

Current Situation 

6.       Between 2009 and 2014, Safer Papakura Trust (the trust) provided Papakura with town centre security patrols by utilising the Work and Income Ambassadors programme. The patrols also covered two railway car parks on the outskirts of the town centre (Ron Keat Drive and Railway Street West), with two static security guards working from security huts on each site.

7.       When the trust ceased activities in June 2014, the two railway security guards gained employment with Armourguard, continuing in the same role. The local board then funded an interim security patrol service comprising of two Armourguard security staff patrolling on foot in the town centre area and the same two railway security guards, covering the railway car parks.

8.       One of the security huts (Ron Keat Drive) belongs to Auckland Transport (AT). The other security hut (Railway Street West) is currently being leased at $63 per week from Relocatables.

9.       AT has been providing financial support for the railway security. From 1 July 2015 until 31 December 2015, AT has indicated it will provide $4,400 per month towards the railway security, after which it will review the current model and how it is funded, with a proposal that it take on the rail security (and costs) from 1 January 2016.

10.     The Papakura Local Board approved the CDAC work programme for 2015/2016 at their 17 June business meeting (PPK/2015/92).  The work programme included budget of $163,000 for town centre security. 

11.     This figure is based on the assumption that AT will adopt responsibility for railway security from January 2016, but retains contingency funding to cover an interim solution if this does not eventuate. 

Options

12.     With safety being paramount for the local board, several options have been extensively workshopped to ensure best value for money is obtained and the perception of safety remains high in the town centre and its environs. Some of the options discussed have included, but are not limited to:

·   status quo - retaining the current Armourguard security guard system currently operating in the town centre and railway car parks

·   funding a third party to operate a security service programme

·   funding a third party to run an ambassador programme

·   funding a combined approach to running a security service programme.

13.     Council staff recommend the local board maintains the status quo and retains the four Armourguard security staff (providing AT take over the security functions at the railway car parks) at a cost to the local board of $120,000 for the full year (including contingencies). 

Costs for 2015-2016

14.     Table one shows the cost to the local board of retaining the 2014/2015 operating model for town centre security, with the assumption that AT will take on rail security costs from January 2016. The total commitment under these circumstances would be $114,594. This compares with $200,000 for 2014/2015 with AT contributing to rail security.

 

Table One: Town centre security cost to Papakura Local Board - 2015-2016

 

Cost / month

Cost / annum

Combined cost of town centre guards

$6,509.16

$78,110.00

Combined cost of rail guards until 1 Jan 2016

$10,228.69

$61,372.14

Cost of Relocatable hut until 31 Dec 2015

$252.00

$1,512.00

Contribution from AT until 31 Dec 2015

- $4,400.00

-$26,400.00

TOTAL

$12,589.85

$114,594.14

 

15.     Council staff recommend allocating $5,000 to cover contingencies, making the total expenditure from the local board’s town centre safety budget, $120,000.

16.     Staff highlight that the CDAC work programme budget for town centre security was approved at $163,000. If AT adopt responsibility for railway security costs from January 2016 as expected, staff recommend the balance of the town centre security budget is re-allocated to other safety initiatives. Staff will advise further on options when AT’s intentions regarding the railway security are known.

 

Consideration

Local Board Views

17.     The local board has workshopped the safety issues and has indicated its continued support for the current operating model, with funding from its town centre safety budget. There would be sufficient budget available to support the proposed option.

Maori Impact Statement

18.     Maintaining a security presence would support town centre vitality, which is of benefit to Māori along with other groups. Thriving town centres are venues for cultural and social events and informal gatherings, including events of particular significance to Māori. 

General

11. This report does not trigger council’s significance policy.

Implementation

12. There are no significant implementation issues foreseen as a result of the decisions in this report.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Mark Evans - Team Leader Safety South

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

Auckland Transport Update - July 2015

 

File No.: CP2015/13674

 

  

 

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

 

Recommendation/s

That the Papakura Local Board:

a)      Receive the report entitled “Auckland Transport Update – July 2015”.

 

 

Discussion

Local Board Transport Capital Fund (LBTCF):

 

3.       The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund. These funds can be used annually or rolled together to use the full three years’ of funding.

4.       Taking into account funding already allocated, The Papakura Local Board has $737,308 remaining to be utilised in this electoral term.

5.       For larger projects the 2016/17 financial year’s LBTCF ($306,184) can also be brought forward, providing a total of $1,043,492 to spend, if the Board wishes.

6.       The Board has asked Auckland Transport to investigate using the LBCTF allocation to undertake the following projects: 

 

Project

Description

Status

Projected Cost

Connection of Railway Station and Town Centre:

Looking at ways of cognitively linking the town Centre with the Railway station.

Projects for further investigation include:

Transport leads have agreed to focus on the following:

·    Parklet outside Library

·    Public space - Gallery car park

·    Covered walkway between platform and Railway Street West

·    Extension of walkway along Railway Street West

·    Beautification – greenery

 

Resolution requesting AT to proceed to design and provide a Rough Order of Cost (ROC) for the six identified projects was passed on 20 May 15.

Auckland Transport (AT) will work through options for the six identified projects and will come back with initial scheme drawings and a ROC as soon as practical.

 

To be determined through the Rough Order of Cost phase.

Colour Treatment - Intersections

Road treatment (red) on four entrance intersections into Papakura

 

Resolution requesting AT to provide a Rough Order of Cost (ROC) passed on 20 May 15.

AT is working through its compatibility (at the proposed sites) with AT Code of Practice (ATCOP).

To be determined through the Rough Order of Cost phase.

Blue disabled car park markings

Instillation of full Blue disabled car parks in line with Mobility Parking recommendations.

Resolution requesting AT to provide a Rough Order of Cost (ROC) was passed on 20 May 15.

AT is working through its compatibility with AT Code of Practice (ATCOP).

To be determined through the Rough Order of Cost phase.

 

Current Papakura Local Board project update:

 

Project

Description

Status

Projected Cost

Refresh of signage in Papakrua

Refresh of navigation and directional signage, identification of parking buildings and areas of significance/interest (Maraes, galleries)

AT provided Transport leads (26/2/15) further information and recommendations regarding the wayfinding project. At the time of writing the report, no response has been received from Transport Leads.

 

To ensure this project has a long enough timeframe to be implemented, the Local Board is urged to provide a response to this as soon as practical.

 

On July 16. 2014 the Board approved a maximum of $110,000 to refresh the signage in the Papakura Local Board area.

 

 

Board Consultations:

7.       Consultation documents for the following proposals have been provided to the Papakura Local Board for its feedback.  As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

Addison Subdivision, Takanini – Traffic and Parking Controls in the Subdivision.

8.       Auckland Transport is proposing controls within the Addison Subdivision. These controls include a roundabout at the intersection of Arion Road and Kauri Heart Avenue with associated traffic islands and no-stopping at all times (NSAAT) restrictions; cycle facilities on the approaches to the roundabout; the installation of Give Way controls at new intersection and the installation of NSAAT restrictions at two cul-de-sac turning heads. The Board raised no objections to the proposal.

Minor Improvements – Dominion Road and Willis Road/Kelvin Road Intersection.

9.       Auckland Transport consulted the Papakura Local Board on three minor improvement projects,  namely a proposed pedestrian refuge island on Dominion Road near Dent Place; a proposed pedestrian refuge island on Dominion Road near Eastburn Place and pedestrian improvements at the Willis Road/Kelvin Road intersection. The Board raised no objections to this proposal.

 

Bus Stop Improvement - Route 378

10.     Auckland Transport consulted on proposed new bus stop markings required for the implementation of route 378. 

 

11.     The Papakura Local Board requested and subsequently met Auckland Transport on site. The Board has safety concerns about one of the proposed Beach Road bus stop. Auckland Transport is investigating this and will report back to the Board in due course.

 

General Information Items

 

Auckland Council Adopts 10-year Budget

 

12.     Auckland Council has adopted its 10-year budget, setting rates, introducing an interim transport levy and agreeing on the level of investment in the region for the next 10 years.

13.     In addition to general rates increases, to help fund a number of crucial transport projects including busways, cycleways and walking options over the next three years, an interim transport levy will be introduced while the council works with central government on a transport accord to find alternative funding sources.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Felicity Merrington – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Roger Wilson – Council Engagement Manager, Auckland Transport

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

New Road Name Approval for the Residential Subdivision by Cappella Papakura Developments Limited and Clevedon Road Estate Limited at 989 and 999 Papakura Clevedon Road, Ardmore

 

File No.: CP2015/12255

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Papakura Local Board for road names for eight new roads created by way of subdivision at 989 and 999 Papakura Clevedon Road, Papakura.

Executive Summary

2.       Auckland Council has a road naming guidelines which set out the requirements and criteria of the Council for new road names. These requirements and criteria are applied in terms of this application to ensure consistency of road naming within the Auckland area.

3.       Local iwi groups (Ngati Te Ata Waiohua and Ngati Tamaoho) have supported the proposed names and the theme of the names relating to the thoroughbred racing industry in the Takanini area.

4.       Following assessment against the road naming criteria, the road names ‘Tonbar Street’, ‘Wellfield Drive’, ‘Mangatiti Street’, ‘Lamborn Drive’, ‘Twin Parks Rise’, ‘Darley Way’, ‘Millfield Lane’ and ‘Letham Avenue’, meet the road naming policy.

5.       The names ‘Tonbar Street’, ‘Wellfield Drive’, ‘Mangatiti Street’, ‘Lamborn Drive’, ‘Twin Parks Rise’, ‘Darley Way’, ‘Millfield Lane’ and ‘Letham Avenue’, proposed by the applicants, are recommended for approval to the Local Board.

 

Recommendation/s

That the Papakura Local Board, pursuant to section 319(j) of the Local Government Act 1974, consider for approval of the names ‘Tonbar Street’, ‘Wellfield Drive’, ‘Mangatiti Street’, ‘Lamborn Drive’, ‘Twin Parks Rise’, ‘Darley Way’, ‘Millfield Lane’ and ‘Letham Avenue’ proposed by the applicants for the roads created by a subdivision at 989 and 999 Papakura Clevedon Road, Papakura, while noting that the alternative names “Ancroft Street’, ‘Ashford Street’, ‘Berkley Avenue’, ‘Highview Rise’, ‘Wyndale Lane’, ‘Brighthill Lane’ and ‘Okawa Avenue’ also meet the relevant road naming criteria.

 

Comments

6.       The Auckland Council Road Naming Policy allows that where a new road needs to be named as a result of a subdivision of development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

 

7.       The subdivision was approved by Auckland Council in November 2014 and is for a six stage subdivision of the site at 989 and 999 Papakura Clevedon Road Ardmore. The theme of the proposed names relates to the history connection to thoroughbred racing industry in the Takanini area by using the name of the business in thoroughbred industry in New Zealand except for the names for Road A and the preferred name for Road E. It is noted that the property at 989 Papakura Clevedon Road was used for a horse training and breeding activity over the last 40 years. The applicants are happy for Council to consider all of the proposed names and chose the names that are considered to be appropriate for the proposed roads if required.

 

 

Preference

Proposed New Road Name

Road A

 

Preferred Name

Tab Street (The name of Tony Erceg’s electrical business)

Alternative

Tonbar Street (The combination of Tony and Barbara, who are the long term owner of the property at 979 Papakura Clevedon Road)

Road B

 

Preferred Name

Wellfield Drive

Alternative

Ashford Street

Road C

 

Preferred Name

Mangatiti Street

Alternative

Ancroft Street

Road D

 

Preferred Name

Lamborn Drive

Alternative

Berkley Avenue

Road E

 

Preferred Name

Twin Parks Rise (This road links to the park in this subdivision and the green spaces that will be created under the subdivision at 973 Papakura Clevedon Rd

Alternative

Highview Rise

Road F

 

Preferred Name

Darley Way

Alternative

Wyndale Lane

Road G

 

Preferred Name

Millfield Lane

Alternative

Brighthill Lane

Road H

 

Preferred Name

Letham Avenue

Alternative

Okawa Avenue

 

Figure One: Location and Layout of the new roads and the street names

Decision Making

8.       The Auckland Council, by way of the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

 

Assessment

9.       The applicants proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

 

10.     The preferred names ‘Wellfield Drive’, ‘Mangatiti Street’, ‘Lamborn Drive’, ‘Twin Parks Rise’, ‘Darley Way’, ‘Millfield Lane’ and ‘Letham Avenue’ met the road naming criteria of the guidelines.

 

11.     The preferred name ‘Tab Street’ for Road A was not supported by the local iwi groups. No comments were received from the local iwi groups regarding the name ‘Tonbar’. Although the Auckland Council Road Naming Policy states that the use of the name of people who are still alive shall be avoided. The name ‘Tonbar’ is the combination of Tony and Barbara Erceg, which is not considered to contradict the guideline. The use of the alternative name ‘Tonbar’ is therefore considered to be acceptable.

 

12.     The use of ‘Drive’, ‘Street’ ‘Way’, ‘Lane’, ‘Avenue’ and ‘Rise’ are accurately reflects the type of road being named.

 

13.     Therefore the names (Tonbar Street, Wellfield Drive, Mangatiti Street, Lamborn Drive, Twin Parks Rise, Darley Way, Millfield Lane and Letham Avenue and Ancroft Street) are recommended for consideration for approval.

Consideration

Significance of Decision

14.     The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15.     The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, ‘A Maori identity that is Auckland’s point of difference in the world’. The applicants have put forward the proposed names to local iwi group, who supports the theme of the proposed names relating to the history connection to thoroughbred racing industry in the Takanini area and the proposed names.

Consultation

16.     The applicants sought feedback from a number of iwi (Ngati Te Ata Waiohua and Ngati Tamaoho). The local iwi groups support the theme of the proposed names relating to the thoroughbred racing industry as the Takanini area has a strong history connection to the thoroughbred racing industry.

17.     The local iwi groups also suggested the use of ‘Hanui’, ‘Kiteroa’ and ‘Rahui’ as new street names for the development. However, these names have already been used in Auckland. The local iwi group have been advised that these names could not be used. However, no alternative name was suggested from the iwi groups.

18.     New Zealand Post has provided comments and indicated that the proposed names (Tonbar Wellfield Drive, Mangatiti Street, Lamborn Drive, Twin Parks Rise, Darley Way, Millfield Lane and Letham Avenue) were accepted and should not provide postal addressing problems.

Financial and Resourcing Implications

19.     The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implication

20.     The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21.     The Housing Project Office is involved in ensuring that appropriate road name signage will be installed accordingly when an approved is obtained for the new road name.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ree Anderson - Project Director for Housing

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

Massey Park Pool and Papakura Leisure Centre Business Plans for 2015/2016

 

File No.: CP2015/13140

 

  

 

Purpose

1.       The purpose of this report is to advise the Papakura Local Board of the proposed Business Plans for the 2015/ 2016 financial year which have been aligned to the Papakura Local Board outcomes

Executive Summary

2.       On the 10th June 2015 the YMCA and council officers met with the Papakura Local Board members to workshop and discuss the proposed Business Plans and programing for Massey Park Pool and Papakura Leisure Centre.  Ensuring that the proposed programming met with the Local Boards expectations and outcomes for the local community

 

Recommendation/s

That the Papakura Local Board:

a)      Receive this report.

b)      That Papakura Local Board confirms their support for Massey Park pool and Papakura Recreation Centre Business Plans for the 2015/ 2016 financial year.

 

 

 

 

 

Attachments

No.

Title

Page

aView

PLB Attachment_Massey Park Pool Business Plan_15 July 2015

25

bView

PLB Attachment_Fitness and Recreation Centre Business Plan_15 July 2015

41

     

Signatories

Authors

Jane  Franich - Contract Relationship Advisor

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

















Papakura Local Board

15 July 2015

 

 



















Papakura Local Board

15 July 2015

 

 

Review of Alcohol Bans 2015

 

File No.: CP2015/13676

 

  

 

Purpose

1.       To confirm the date, time and location of hearings on the review of alcohol bans.

Executive Summary

2.       Local boards have delegated responsibility to review the local alcohol bans in their local board areas.   

3.       The purpose of the review is to identify which existing local alcohol bans meet a new higher statutory threshold to enable them to be retained.  Alcohol bans that do not meet the threshold will lapse on 31 October 2015.

4.       Fifteen local boards have decided to undertake full public consultation, to obtain a greater understanding of the impact of alcohol related crime or disorder in the current alcohol ban areas.

5.       The public consultation period runs from 19 June to 17 July 2015, where residents and stakeholders are being asked to provide evidence of alcohol related crime or disorder in their local parks, reserves, or open spaces (see attachment one – submission form).

6.       Public hearings will take place in August 2015 for those submitters who have indicated that they wish to be heard. These will be heard by the designated Alcohol Ban Review Hearings Panel of the local board, as per the local boards’ resolution at the May business meeting.

7.       The Alcohol Ban Review Hearings Panel is charged with determining which existing alcohol bans should remain and which should lapse, and making recommendations to the full local board by 31 October 2015.

 

Recommendation/s

That the Papakura Local Board:

a)      receive the report entitled “Review of Alcohol Bans 2015”.

b)      note that the board has agreed at the 20 May 2015 Papakura Local Board business meeting:

·    to undertake full public consultation, to obtain a greater understanding of the impact of alcohol-related crime or disorder in the current alcohol ban areas

·    that a hearings panel will hear from members of the public on this issue.

c)      confirm that hearings on the review of alcohol bans will occur on Tuesday, 18 August 2015, commencing at 9.00 am and Friday, 21 August 2015 commencing at 9.30 am in the Papakura Local Board Chambers, Level 1, Papakura Service Centre, 35 Coles Crescent, Papakura

d)      confirm that deliberations on the review of alcohol bans will occur on Wednesday, 26 August 2015 commencing at 10.00 am in the Papakura Local Board Chambers, Level 1, Papakura Service Centre, 35 Coles Crescent, Papakura

e)      note that the above dates will also be advertised in the Papakura Courier and on the Papakura Local Board facebook page.

f)       note the report received in May 2015, which set out the proposal to review alcohol bans in the local board area and outlined the process for the review of alcohol bans.

 

Comments

8.       Alcohol bans are an accepted and effective way of helping to reduce alcohol related crime.  They limit the amount of alcohol consumed in public places.  This helps reduce crime including levels of intoxication, noise, litter, harm, and disorder.

9.       Alcohol law reforms in 2013 resulted in amendments to the Local Government Act 2002 requiring all existing alcohol bans to be reviewed by 31 October 2015.  The purpose of the review is to identify which existing local alcohol bans meet a new higher statutory threshold to enable them to be retained. Local boards will determine which existing alcohol bans should remain and which should lapse, based on the new statutory threshold.

10.     Any existing alcohol bans not reviewed by 31 October 2015 will lapse (expire).  New alcohol ban requests will be addressed from 1 November 2015 on a priority basis.

11.     Fifteen local boards have decided to undertake full public consultation, to obtain a greater understanding of the impact of alcohol use in the current alcohol ban areas.   In addition, a designated alcohol hearings panel will hear from members of the public on this issue.

12.     The public consultation process begins on 19 June 2015, and public hearings will take place in August-September 2015.

13.     The public submission process is specifically designed to obtain evidence of alcohol-related crime or disorder from the public for those alcohol bans where legacy council information or police data is limited.  The decision required of the local board is which existing alcohol bans to retain and which to lapse.

14.     The Regulatory and Bylaws Committee is also involved with this process.

Consideration

Local Board Views

15.     This report seeks confirmation of hearings dates, times and location, for the Alcohol Ban Review Hearings Panel.

Maori Impact Statement

16.     Managing alcohol related crime and harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

17.     Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol related crime and harm.

Implementation Issues

18.     The public should be informed about the date, time and location of the hearings.

 

Attachments

No.

Title

Page

aView

Alcohol Ban Review 2015 Submission Form

61

bView

Alcohol Ban Review 2015 Frequently Asked Questions

63

      Signatories

 

Authors

Chantal Creese - Senior Policy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt – Relationship Manager


Papakura Local Board

15 July 2015

 

 



Papakura Local Board

15 July 2015

 

 





Papakura Local Board

15 July 2015

 

 

Discussion:  Allocation of Discretionary Capital Budget to Local Boards

 

File No.: CP2015/13875

 

  

Purpose

1.       This report is to allow the Papakura Local Board to provide input on the proposed discretionary fund for local board capital expenditure (Capex fund).

Executive Summary

2.       The Papakura Local Board are scheduled to workshop the proposed discretionary fund for local board capital expenditure (Capex fund) on Wednesday, 29 July 2015 .  The attached report outlines the options for local board consideration.

3.       This report is to enable the Board to delegate sign off on the Board’s feedback to the Chair and Deputy Chair to allow their preferred option to be reported to the Finance and Performance Committee on 20 August 2015.

 

Recommendation/s

That the Papakura Local Board:

a)      Delegate to the Chair and Deputy Chair sign off on the Board’s feedback on the proposed discretionary fund for local board capital expenditure (Capex fund)

 

 

Attachments

No.

Title

Page

aView

PLB Attachment_Allocation of Discretionary Capital Budget to Local Boards Report

69

bView

PLB Attachment_Key Questions Form_15 July 2015

79

cView

PLB Attachment_Discretionary Fund  Powerpoint_15 July 2015

81

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

Discussion: Allocation of Discretionary Capital Budget to Local Boards

 

File No.: Error! Unknown document property name.

 

  


 

Purpose

1.   This report seeks direction from Local Boards on the proposed discretionary fund for local board capital expenditure (Capex fund) regarding the:

·    model for allocating the fund

·    criteria for the fund.

Executive Summary

2.   The Governing Body has created a discretionary fund for capital expenditure for local boards. Local boards are to work with staff to develop a formula for allocation and criteria for qualifying projects.

3.   The Capex fund enables local boards to deliver small local asset based projects, either directly, in partnership with the community, or through joint agreements between boards.

4.   The Capex fund will be managed over three years. Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects.

5.   Local boards provided views on how funding should be allocated during the review of the Local Boards Funding Policy (LBFP) in 2014. The resulting funding formula for Locally Driven Initiatives (LDI) allocates 90 per cent based on population, 5 per cent on deprivation and 5 per cent on land area. The same allocation formula can be used for the Capex fund to maintain consistency in the policy. Staff note however that the link between costs and land area is weak and leads to major shifts in the allocation of funding.

6.   A formula based approach provides limited funding for the Great Barrier Island and Waiheke boards. Local boards should consider what level of funding over three years is appropriate for these boards. Staff recommend setting funding at one per cent of the fund for Great Barrier and two per cent for Waiheke.

7.   Using the Capex fund is preferable to LDI funding as the Governing Body funds the consequential opex. Boards should consider whether they need to continue to use LDI funding for minor (less than $1 million) capital projects.  Boards should also consider whether they need to be able to bring forward regionally funded projects using the Capex fund.

8.   The proposal to allocate a Capex fund to local boards will require an amendment to the LBFP. This will amend the Long-term Plan and requires the use of the special consultative procedure.

 


 

Recommendation/s

That the Papakura Local Board provides feedback on the allocation of Capex funding to local boards.


Comments

 

Background

 

9.   The Governing Body has created a discretionary fund for capital expenditure for local boards. On May 7 the Budget Committee passed the following resolution:

a)   Provide a new Local Board discretionary capex fund of $10 million per annum noting that this will incorporate the existing Facilities Partnership Fund.

b)   Approve the following parameters for this fund:

i.    The fund may be managed as a three year amount

ii.    Local Boards may use the fund to build council owned assets, add to an existing council funded renewal or new capital project, work in partnership with an external provider or seed fund a community project.

10. The Budget Committee requested that staff and local boards develop a formula for allocation and criteria for qualifying projects to report to the Finance and Performance Committee.

 

Purpose of the Capex Fund

 

11. The purpose of the fund is to ensure locally important projects are given appropriate priority. It is envisaged that the fund will be used for projects similar to those historically funded by the local improvement projects (LIP’s) or small local improvement projects (SLIP’s).

 

Funding Allocation Model

 

Principles for Funding Allocations

 

12. The core principles for allocating funding to local boards are an:

·    equitable capacity for each local board to enhance well-being

·    administrative effectiveness

·    transparency.

Attributes for Funding Allocation

 

13. The Local boards funding policy (LBFP) makes allocations on the following basis:

·    90 per cent based on local board population size

·    5 per cent based on the relative level of deprivation of the board

·    5 per cent based on the land area of the board

·    Waiheke and Great Barrier Island are funded for a fixed amount set by the Governing Body.

 

14. The following table shows the level of local board support for the use of the above factors for allocating LDI recorded during the review of the LBFP.

 

Local Board Attribute

Local Boards that supported use during last review of LBFP

Relationship to need for funding

Staff Comments

Population

21

Strong

Strongly relates to demand for services

Deprivation

17

Weak

Little objective evidence for relationship to demand for services 

Geography

16

Weak

High distortion effect on allocation that does not relate to need for services

 

 

 

15. A key decision for the allocation of the Capex fund will be to determine the appropriate level of capital funding for Great Barrier Island and Waiheke. The discussion document considers the two current allocation models used to fund these boards:

·    LDI allocation: Great Barrier Island and Waiheke receive the same proportion of the Capex fund as they currently receive of the total funding pool for Locally Driven Initiatives. (This is 2.3% of the total pool for  Great Barrier Island and 2.7% for Waiheke)

·    Transport Model: Great Barrier Island receives 1 per cent and Waiheke 2 per cent of the total funding pool.

16. Five models have been considered for allocating the Capex fund between all boards based on the population, deprivation and land area attributes of the boards:

·    Model A: All boards funded based on 100% population

·    Model B: All boards funded based on 95% population and 5% deprivation

·    Model C: All boards funded based on 90% population, 5% deprivation and 5% land area

·    Model D: Great Barriers receives 2.3% and Waiheke receives 2.7% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area

·    Model E:  Great Barriers receives 1% and Waiheke receives 2% of total funds, remaining funds allocated to all other boards based on 90% population, 5% deprivation and 5% land area.

17. The following pages present these five models in table and chart form.

18. Other potential funding attributes that have not been included in the modelling are:

·    rates paid: there is no relationship with need for services, and support was low for this attribute during the last review, with six boards in favour.

·    current levels of capital expenditure: data on regional activities is unavailable at local level. Levels of expenditure on local assets are not relevant to the purpose of the Capex fund. Gaps in the provision of assets will be met through the relevant network facilities plan.   

·    population growth: growth will be addressed every three years through the proposed allocation formula.


Papakura Local Board

15 July 2015

 

 

 

Model

A:

100% Population

B:

95% Population 5% Deprivation

C:

90% Population 5% Deprivation 5% Land Area

D:

GBI: 2.3%, Waiheke: 2.7% of fund

Other boards: 90% Population 5% Deprivation 5% Land Area

E:

GBI: 1%, Waiheke: 2% of fund

Other boards: 90% Population 5% Deprivation 5% Land Area

Local Board

Albert-Eden

668,963

657,222

626,669

602,363

615,305

Devonport-Takapuna

391,862

386,741

369,200

355,152

362,782

Franklin

461,460

454,987

554,035

543,637

555,317

Great Barrier

6,633

44,609

77,015

229,088

100,000

Henderson-Massey

760,729

751,296

718,691

691,544

706,402

Hibiscus and Bays

634,608

617,350

596,626

573,397

585,717

Howick

898,061

868,651

830,867

797,072

814,197

Kaipatiki

582,770

573,722

548,057

527,047

538,371

Mangere-Otahuhu

501,282

513,972

493,923

477,953

488,222

Manurewa

580,990

583,821

558,564

538,791

550,368

Maungakiekie-Tamaki

494,522

500,654

479,650

463,210

473,162

Orakei

561,873

545,485

520,709

499,702

510,438

Otara-Papatoetoe

534,513

544,180

521,245

503,760

514,583

Papakura

322,369

335,109

323,104

313,327

320,059

Puketapapa

373,975

380,219

363,431

351,108

358,652

Rodney

387,687

385,200

595,331

593,444

606,195

Upper Harbour

379,146

373,043

361,197

347,758

355,230

Waiheke

58,896

85,065

97,922

274,940

200,000

Waitakere Ranges

341,910

343,031

356,306

346,071

353,507

Waitemata

544,919

540,615

515,339

496,033

506,690

Whau

512,832

515,028

492,119

474,605

484,802

Total

10,000,000

10,000,000

10,000,000

10,000,000

10,000,000

 

 

 

Model A: All boards funded based on 100% population allocation

Model B: All boards funded based on 95% population, 5% deprivation allocation

Model C: All boards funded based on 90% population, 5% deprivation and 5% land area allocation

Model D: Great Barrier receives 2.3% Waiheke receives 2.7% of total funds, remaining funds allocated based on 90% population, 5% deprivation and 5% land area

Model E: Great Barrier receives 1% Waiheke receives 2% of total funds, remaining funds allocated based on 90% population, 5% deprivation and 5% land area

 


Papakura Local Board

15 July 2015

 

 

19. The charts show the following:

·    Using land area as an allocation factor significantly increases funding to Rodney and Franklin local boards.

·    Great Barrier Island receives less than $7,000 under a population based allocation. This rises to $77,000 under the allocation formula that includes deprivation and land area.

·    Providing Great Barrier Island and Waiheke with fixed allocations under the LDI allocation and Transport models only has a small impact on the other 19 boards.

20. In determining the appropriate funding levels for Great Barrier Island and Waiheke  consideration should be given both to the total value of the funding over three years, and the typical costs of activities likely to undertaken by these boards. The following table shows the level of funding these boards would receive over three years in comparison to the next smallest board, Papakura:

Allocation formula model

Three year capex funding allocation for

Great Barrier

Waiheke

Papakura

Board Population size

900

8,400

45,000

A: 100% population

$20,000

$180,000

$970,000

B: 95% population + 5% deprivation

$130,000

$260,000

$1,000,000

C: 90% population + 5% deprivation + 5% land area

$230,000

$290,000

$970,000

D: GBI: 2.3% Waiheke 2.7% (Current LDI allocation)

$690,000

$820,000

$940,000

E: GBI: 1% Waiheke 2% of total fund

$300,000

$600,000

$960,000

 

21. The average cost for SLIPs projects in the last financial year was $31,000 for Great Barrier Island and $27,000 for Waiheke.  Under Model E Waiheke would receive two per cent of the fund, and be able to deliver 20 average cost projects over three years. Great Barrier would receive one per cent of the fund and be able to deliver 10 average cost projects over the same period.  They can of course accumulate funds over the three year period to undertake larger projects.

22. Staff consider there is a strong case for using the same formula for LDI and the capex fund to maintain consistency in the allocation.  However, there is also a case for excluding land area given its impact on the distribution of funding.

23. Staff consider that allocating Great Barrier and Waiheke the same proportion of funding as they receive from the LDI opex fund would over fund these boards compared to other board areas. Staff recommend an allocation of one per cent of the total fund to Great Barrier, and two per cent to Waiheke would be appropriate.

 

Decision-making Process for Capex Projects

 

24. The chart on the following page provides an overview of decision making pathways for each type of project.


Papakura Local Board

15 July 2015

 

 

Text Box: Note that this chart does not provide a full process view; usually there will be multiple approval points as a project moves from proposal, to assessment of feasibility through to confirmation and implementation.
 

 



Papakura Local Board

15 July 2015

 

 

 

25. Staff will work with boards to develop guidelines for facilities partnerships (including feasibility studies) and community-led projects.

Bringing Future Capex Allocation Forward

26. The governing body has proposed that the fund be managed over a three year period, aligned with the Long-term Plan planning cycle.  Local boards can use their entire three year allocation for one project or spread it over the three years for smaller projects. This provides boards with greater choice in the size and timing of projects they undertake.

27. As a practical consideration, it is unlikely that all 21 local boards would be in a position to bring forward their three years of funding to 2015/16.  However, in the event that this was to happen, the projects would need to be assessed against the modified “gateway” process to ensure they were able to be delivered.

28. Budget for the Capex funding is included in the ten year plan. Local boards’ can only bring three years budgets forward however so future decision making is unencumbered.

Role of LDI Funding

29. The table below sets out how the Capex Fund and LDI Opex Fund could be used for different types of projects.

Funding Type

Project Type

Capex Fund

LDI Opex fund

Capex

Minor Asset based projects (less than $1M)

ü

GB funds consequential opex

?

LBs fund

consequential opex (feedback sought)

Top-up of  regional projects and renewals

ü

?

Major Asset based projects (greater than $1M)

ü

GB approval required. GB funds consequential opex.

û

Must use Capex fund for large projects

Opex

Capital grants to community groups

ü

Debt funded opex. Must be included in annual plan

ü

Standard opex expenditure

Feasibility Studies

ü

ü

 

30. Local boards are currently able to fund capital projects using their LDI budget by funding the consequential opex. The capex fund largely does away with the need for this and the Mayor’s report proposed the removal of the ability to fund major new facilities with opex funded by their LDI. This raises the question of whether local boards still need the ability to use LDI to fund minor capital projects. The table sets out the key differences between the Capex fund and the LDI opex fund for capital projects.

Capex fund

LDI opex fund

GB funds consequential opex

LB funds consequential opex

Easier for GB to control and plan for debt (set amount available for three years)

Creates variable unknown capex requirements on an annual basis

Simplified reporting processes

Complex financial reporting required to track LB funding vs regional funding

31. Staff recommend that local boards’ do not fund minor (less than $1 million) capital projects with LDI opex from 1 July 2016. This will not impact projects that boards have already committed to funding.

32. Local boards should provide feedback on whether they see a need to use:

·    LDI to fund minor capital projects

·    Capex funding to bring regionally funded projects forward.

Transferring LDI to Capex

33. Local boards may transfer their currently approved capex projects paid for by LDI (as outlined in their LB Agreement 2015/16), to the new discretionary fund.  This will free up their LDI opex again and remove the need to fund consequential opex.

Deferral of Capex

34. Normal deferral conditions apply to the Capex fund. Projects cannot be planned outside of the three years but funds may be deferred if projects are unable to be completed within this period.

Transition for Current Capex Allocations

35. There will be no transition mechanism for any existing Capex budgets held by some local boards. The Governing Body has decided that this fund will replace the current Facilities Partnership fund.

36. Projects that have already been committed to through the Facilities Partnership fund will need to be funded from the relevant boards’ Capex fund allocation.

Local Boards Funding Policy

37. The current Local Boards Funding Policy must be amended to provide for the allocation of capex funding.  This is an amendment to the Long-term Plan requiring use of the Special Consultative Procedure with a public consultation period of one month. 

38. Staff propose to amend the LBFP to provide a general formula for allocating any non LDI funding. This will avoid the need to amend the LBFP every time the Governing Body decides to give local boards funding that is not for Locally Driven Initiatives.  

Considerations

Allocation of Decision-making

39. The proposal does not impact the allocation of decision making.

Significance and Engagement

40. The proposed Capex fund is a minor change in the scale of the Council’s budget and funding for Local Activities. As such it is not a significant change. However, creating a new funding allocation for local boards requires an amendment to the Local Board Funding Policy, and consequently the Long-term Plan.

41. The Council is required to undertake a special consultative process for any amendment to the Long-term Plan.

Implementation

42. The proposed amendment to the Local Board Funding Policy is not significant. As such, the amendment to the Long-term Plan will not need to be audited.


Attachments

There are no attachments for this report.

Signatories

Authors

Beth Sullivan - Principal Advisor Policy

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Karen Lyons – Manager Local Board Services


Papakura Local Board

15 July 2015

 

 

Allocation of Capex fund

1.   What formula should be used to allocate the Capex fund:

Same as LDI allocation:

90% on population, 5% on deprivation and 5% on land area

OR

Another formula:

___% on population, ___% on deprivation and ___% on land area

 

2.   How should Great Barrier Island and Waiheke local boards be funded:

The same allocation formula as above

OR

A fixed amount  set by the Governing Body

Waiheke: _________                 Great Barrier: _______

 

3.   Any other comments on allocation of funding

 

 

 

 

 

Amending the Local Board Funding Policy

 

4.   Should the Local Boards Funding Policy include a general allocation formula for any future funding allocations: 

 


Yes                                                                  No

 

Rules for using LDI opex and capex funding

 

5.   Do Local Boards still need to be able to fund capital projects by using their LDI funding to pay the consequential opex?

 


Yes                                                                  No

 

6.   Should local boards be able to bring forward regionally funded projects using their Capex fund allocation?

 

7.   Any comments on how boards use the LDI and capex funds:

 

 

 


Papakura Local Board

15 July 2015

 

 













Papakura Local Board

15 July 2015

 

 

Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution

 

File No.: CP2015/11667

 

  

 

Purpose

1.       To request that the Papakura Local Board resolve on recommendations made by the Manukau Harbour Forum regarding membership and delegations to the forum. This is to ensure that the forum has a valid agreement between all nine member boards in place prior to 31 July 2015 to comply with recent changes to the Local Government Act 2002.

Executive Summary

2.       In 2014 amendments were made to the Local Government Act 2002 that affect the Manukau Harbour Forum as a joint committee of nine local boards.

3.       The forum’s existing terms of reference do not cover all the requirements under the amended legislation, as the resolutions from each member board adopting the terms of reference and establishing the forum need to be the same, i.e. showing agreement between all nine boards.

4.       In light of the above, in order for the forum to exist after 31 July 2015 all member boards will need to show agreement by resolution on the following:

i)        The number of members each local board may appoint to the joint committee;

ii)       How the joint committee chairperson and deputy chairperson are to be appointed;

iii)      The terms of reference of the joint committee;

iv)      What responsibilities are to be delegated to the joint committee by each appointee local board; and

v)      The process for amending the agreement.

5.       At its business meeting of 8 June 2015 the forum resolved as follows:

b)      Requests that this report be forwarded on to the nine member boards recommending that each board:

i)        Appoints one named member and one named alternate member to the Manukau Harbour Forum

ii)       Confirms that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii)      Confirms the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv)      Delegates authority to the Manukau Harbour Forum to make decision within its terms of reference noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision.

v)      Confirms that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

v)      Notes that in order for the nine member boards to agree on this new binding agreement for the Manukau Harbour Forum, the resolutions made in respect of recommendations b) i)-v) above (with the exception of b) i) where appointees must be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

 

6.       A copy of the revised terms of reference is appended as Attachment A.

 

 

Recommendation/s

That the Papakura Local Board:

a)      agrees with the recommendations of the Manukau Harbour Forum and resolves to:

i)        appoint one named member and one named alternate member to the Manukau Harbour Forum

ii)       confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii)      confirm the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv)      delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the Papakura Local Board area.

v)      confirm that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

vi)      note that in order for the requirements of this new agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (i)-(v) above (with the exception of a) (i) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.

 

 

Discussion

7.       In 2014 amendments were made to the Local Government Act 2002, in particular Schedule 1AA Clause 5 reads as follows:

Requirement to enter into agreement under clause 30A of Schedule 7

(1)     This clause applies to a local authority that appointed a joint committee under clause 30(1)(b) of Schedule 7 before the date of commencement of clause 30A of Schedule 7 if that committee remains in existence after that date.

(2)     The local authority must, within 12 months of the date of commencement of clause 30A of Schedule 7, enter into an agreement under that clause with every other local authority or public body that has appointed members to that joint committee.

(3)     If an agreement under clause 30A of Schedule 7 is not entered into within the period specified in subclause (2), the joint committee is deemed to be discharged by the local authority.

(4)     Nothing in this clause applies if the joint committee referred to in subclause (1) was constituted or continued by, or required to be constituted or continued by, an enactment other than this Act.

8.       Each of the Manukau Harbour Forum’s member boards previously resolved varying membership and delegations (Attachment B). The Act requires agreement by resolution which means all resolutions from the boards need to be the same.

9.       Analysis has been undertaken by Auckland Council’s legal services team as to whether the boards at the time of establishment covered all the necessary points within the legislation (Attachment C).  This analysis shows that the requirements of the legislation for agreements in regard to joint committees have not been met and the member boards will need to pass new resolutions to satisfy all the requirements of the amendments to the Act.

10.     The Forum’s resolutions of 8 June 2015, based on advice from staff, were intended to keep these provisions as close as possible to what has been previously agreed by the majority of member boards.

11.     At the same meeting, the forum also took the opportunity to make a number of minor revisions to its terms of reference, which staff had been working on in consultation with the forum following a workshop on 13 April, at which this issue was originally raised with the Forum.

12.     It is important note that unless this new agreement comes into effect on or before 31 July 2015, the forum will technically cease to exist. In order to achieve this, the recommendations must be resolved, in full and unamended, by all nine member boards.

Consideration

Local Board Views and Implications

13.     Local boards have previously agreed, through adoption of the forum’s terms of reference, that the Manukau Harbour is a regional asset and it was appropriate that Local Boards will collectively contribute to strategies and outcomes that enhance the social, economic, environmental and cultural well-being of the harbour. The forum has been seen as an effective mechanism to achieve this.

14.     The role of the forum is to champion the sustainable management of the Manukau Harbour and adjacent communities. It developed a vision and strategy in line with this which was adopted in September 2014.

15.     The Forum has no budget allocated to projects and relies on the member boards to fund projects for its work programme.

Maori Impact Statement

16.     Workshops of the Manukau Harbour Forum were held on 13 April and 8 June 2015 to discuss the ongoing role of mana whenua in relation to the forum. Some minor changes were made to the forum’s terms of reference as a result of this to reflect the forum’s obligations under Te Tiriti o Waitangi/The Treaty of Waitangi, and its desire to work with mana whenua on an ongoing basis.

17.     The forum anticipates receiving further advice and options regarding the formalisation of its relationship with mana whenua.

Implementation Issues

18.     The new agreement must be entered into by all member boards prior to 31 July 2015.

Attachments

No.

Title

Page

aView

Manukau Harbour Forum Revised Terms of Reference

97

bView

Resolutions by member boards

99

cView

Assessment of resolutions by member boards

103

 

Signatories

Authors

Mary Binney - Local Board Advisor - Maungakiekie-Tamaki

Authorisers

Victoria Villaraza - Relationship Manager

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

Manukau Harbour Forum Joint Committee – Terms of Reference

1. Introduction

The formation of a forum to champion the sustainable management of the Manukau

Harbour and adjacent communities has arisen through the collective aspirations of

local boards bordering the harbour itself. Local Boards have a statutory responsibility

and are democratically accountable for identifying and communicating the interests

and preferences of the people in their Local Board area in relation to the content of

the strategies, policies, plans, and bylaws of the Auckland Council.

 

The Manukau Harbour is a regional taonga/treasure for all the peoples of Auckland. It is therefore appropriate that Local Boards collectively contribute to strategies and

outcomes that restore and enhance the well-being of the harbour itself.

 

2. Background / Context

Prior to November 2010, agencies generally approached issues of community

concern in alignment with the previous local authority boundaries, and somewhat

independently in each area. Five legacy territorial authorities and the Auckland

Regional Council had a direct interest in the harbour due to proximity. Under the

Auckland Council, the following local boards[1] share a boundary with the harbour:

·    Waitakere Ranges

·    Whau

·    Puketapapa

·    Maungakiekie-Tamaki

·    Otara-Papatoetoe

·    Mangere-Otahuhu

·    Manurewa

·    Papakura

·    Franklin

 

There is sufficient commonality of issues and interests, for synergies to be gained

from a sub-regional approach to advocacy in relation to the management of the

Manukau Harbour. This is also supported by the legislative imperative for local

boards to work together where the interests and preferences of communities within

each local board area will be better served by doing so.

 

Likely benefits of such an alliance are early identification of and response to

emerging issues, a more cohesive approach to multi-causal problems, and greater

efficiency and effectiveness of planning and interventions. These benefits are

particularly pertinent planning matters relating to:

·    Auckland Council’s statutory obligations under Te Tiriti o Waitangi/The Treaty of Waitangi

·    The Auckland Plan and the Unitary Plan

·    The Annual Plan and the Long-term Plan (LTP)

·    The Waitakere Ranges Heritage Area Act 2008

·    The 1990 Manukau Harbour Action Plan

·    National Policy Statements and National Environmental Standards

·    The activities of CCOs in relation to the harbour and the coastal environment

·    Other harbour and coastal ownership and management issues

 

3. Purpose

The purpose of the Manukau Harbour Forum is to provide for a means of collective

Local Board advocacy on issues affecting the Manukau Harbour, and the adjacent

foreshore. Issues to be addressed by the Forum may include:

·    Restoration of the health and wellbeing of the Manukau Harbour

·    The role of Mana Whenua in relation to the Manukau Harbour

·    A unified management-approach to the Manukau Harbour

·    Advocacy on issues related to both natural and human activities affecting the harbour foreshore

·    Wastewater and stormwater discharges

·    The strategic removal of mangroves and Pacific oysters

·    Coastal erosion mitigation opportunities

·    The enhancement of marine and coastal habitats that assist with increased

Biodiversity

·    The preservation of sustainable commercial and recreational fisheries within

the harbour

·    The protection of Maui’s Dolphin and other species

·    Catchments and tributary streams that flow into the harbour

·    Access to the harbour

·    The role of the port operation at Onehunga

 

4. Principles

The Forum is in principle collectively accountable to the wider community for

supporting the development and delivery of the community’s vision in relation to the

Manukau Harbour. In practice, individual members are accountable to their own

boards and to the constituents whose interests they represent.

 

The Forum:

·    Is strategic, not operational

·    Deals only with matters where collaboration and synergy add value (it does

not duplicate what already exists, or deal with matters that are better dealt

with more locally, i.e. it does not work at a single board level) though it may deal with issues that impact some but not all member boards.

·    Is committed to Te Tiriti o Waitangi/The Treaty of Waitangi, and it will work actively to ensure that it also acknowledges and recognises the interests of mana whenua through continued development of an open relationship with mana whenua

·    Recognises the local, regional, and national significance of the Waitakere Ranges and its foothills and coasts, as set out in the Waitakere Ranges Heritage Area Act 2008, and acknowledges the statutory obligations to protect the Heritage Area.

·    Will focus on commonalities rather than differences.

 


Papakura Local Board

15 July 2015

 

 





Papakura Local Board

15 July 2015

 

 









Papakura Local Board

15 July 2015

 

 

Papakura Local Board Endorsement for the Mt Smart Notice of Motion by the Manurewa Local Board

 

File No.: CP2015/13460

 

  

Purpose

1.       This report seeks Papakura Local Board endorsement for the notice of motion adopted by the Manurewa Local Board under resolution number MR/2015/115, to support retention of the New Zealand Warriors at Mt Smart Stadium.  The notice of motion reads as follows:

That the Manurewa Local Board:

·          urges both Auckland Council and Regional Facilities Auckland (RFA) to retain Mt Smart Stadium in its current configuration and to use that stadium as a home for the New Zealand Warriors.

·          opposes any attempt to relocate the New Zealand Warriors from Mt Smart Stadium to QBE Stadium.

·          write to the Mayor of Auckland, the Chairperson of Regional Facilities Auckland, the chief executive of the New Zealand Warriors, and the chief executive of Auckland Rugby League to outline the board’s support for the retention of Mt Smart Stadium as a home for the New Zealand Warriors.

·          request that the notice of motion and the above resolutions be forwarded to the southern local boards and the local boards surrounding Mt Smart Stadium for consideration.

·          write to the rugby league clubs in Manurewa and Papakura to outline the board’s support for the retention of Mt Smart Stadium as a home for the New Zealand Warriors.

CARRIED

2.   The Papakura Local Board endorses the notice of motion because they wish to keep the Warriors and their games closer for the many players, fans and supporters who live in South Auckland.

3.   The Papakura Local Board will convey the endorsement by letter to the Mayor of Auckland, the Chairperson of Regional Facilities Auckland, the chief executive of the New Zealand Warriors and the chief executive of Auckland Rugby League.

 

Recommendation/s

That the Papakura Local Board :

a)      Endorses the following notice of motion adopted by the Manurewa Local Board under resolution number MR/2015/115, to retain Mt Smart Stadium as the home for the New Zealand Warriors:

That the Manurewa Local Board:

·          urges both Auckland Council and Regional Facilities Auckland (RFA) to retain Mt Smart Stadium in its current configuration and to use that stadium as a home for the New Zealand Warriors.

·          opposes any attempt to relocate the New Zealand Warriors from Mt Smart Stadium to QBE Stadium.

·          write to the Mayor of Auckland, the Chairperson of Regional Facilities Auckland, the chief executive of the New Zealand Warriors, and the chief executive of Auckland Rugby League to outline the board’s support for the retention of Mt Smart Stadium as a home for the New Zealand Warriors.

·          request that the notice of motion and the above resolutions be forwarded to the southern local boards and the local boards surrounding Mt Smart Stadium for consideration.

·          write to the rugby league clubs in Manurewa and Papakura to outline the board’s support for the retention of Mt Smart Stadium as a home for the New Zealand Warriors.

CARRIED

b)         Convey the endorsement at recommendation a) above, in a letter to the Mayor of             Auckland, the Chairperson of Regional Facilities Auckland, the chief executive of             the New Zealand Warriors and the chief executive of Auckland Rugby League.

c)         Include in its letter at recommendation b) above the reason for its support as             follows:           

            The Papakura Local Board endorses the notice of motion because they wish to             keep the Warriors and their games closer for the many players, fans and             supporters who live in South Auckland.

 

 

 

Consideration

Local Board Views and Implications

2.       The Local Board is concerned to retain Mt Smart as the home of the New Zealand Warriors for the many players, fans and supporters who live in South Auckland.

Maori Impact Statement

3.       Retention of Mt Smart as the home of the New Zealand Warriors will benefit Maori fans and supporters who live in South Auckland.

Implementation

4.       The Chair of the Papakura Local Board will convey the endorsement by letter, on behalf of the Papakura Local Board.

 

Attachments

No.

Title

Page

aView

PLB Attachment_Manurewa Notice of Motion_Mt Smart Stadium_15 July 2015

113

     

Signatories

Authors

Rangi Maihi - Local Board Advisor Papakura

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 



Papakura Local Board

15 July 2015

 

 

Counties Manukau Sport Funding agreement

 

File No.: CP2015/13424

 

  

 

Purpose

1.   This report requests approval for a grant of $47,000 to Counties Manukau Sport to deliver a sports programme in the Papakura Local Board area over 2015/2016.  The Papakura Local Board has already granted $10,000 to enable part commencement of this programme from 1 June 2015.  (Resolution Number PPK/2015/76.)  $47,000 represents the balance of programme funding required to complete delivery up to 30 June 2016. 

2.   The grant funding will be administered under a three year funding agreement.  Consequently, this report further requests approval for budget allocation of $57,000 for each successive year of the agreement being, 2016/2017 and 2017/2018. 

3.   There is also an opportunity to include the Papakura Sports Awards under the three year agreement.  The Board confirmed $12,000 funding per annum for the awards, over 2015/2016, 2016/2017 and 2017/2018, in its Local Driven Initiatives (LDI) budget.  This action would consolidate all the programmes that Counties Manukau Sport is delivering for the Papakura Local Board, in the Papakura Local Board area, under one agreement.

4.   The table below shows the funding that will be administered under the three funding agreement and culminates with the total cost of delivery over three years:

Total cost of delivery by year

Funding source / breakdown

2015/2016

$69,000

$10,000

Approved under resolution number PPK/2015/76.

$47,000

New budget allocation from Community Response fund, requires approval under recommendation a) of this report.

$12,000

(Papakura Sports Awards)

LDI line item confirmed for 2015/2016

2016/2017

$69,000

$57,000

New budget allocation, requires approval as part of local board LDI prioritisation process per recommendation c) of this report.

$12,000

(Papakura Sports Awards)

LDI line item confirmed for 2016/2017

2017/2018

$69,000

$57,000

New budget allocation, requires approval as part of local board LDI prioritisation process per recommendation c) of this report.

$12,000

(Papakura Sports Awards)

LDI line item confirmed for 2017/2018

 

Total cost of programme over three years – 2015-2018 - $207,000

 

 

Executive summary

5.   In May 2015 Counties Manukau Sport met with the Chair and Sports and Recreation Portfolio Lead of the Papakura Local Board to present a sports programme for delivery in the Papakura Local Board area.

6.   The cost for the programme over 2015/2016 is $57,000.  At its 20 May 2015 meeting, the Papakura Local Board approved $10,000 grant funding to Counties Manukau Sport to enable part commencement of the programme from 1 June 2015 as follows, (resolution number PPK/2015/16):

Approve a grant of $10,000 from budget PO2310914 to Counties Manukau Sport to commence Papakura Primary Schools sports action plans from 1 June 2015.

7.   This report requests that Papakura Local Board approve a grant of $47,000, from the Community Response Fund, as the balance of programme funding required to enable complete delivery to 30 June 2016. 

8.   The 2015/2016 programme comprises:

·    Papakura “Have a go” days – four per year ($9,000)

·    Papakura Sports Forum – one per year ($6,000)

·    Papakura Coaches Club – six sessions per year ($6,000)

·    Papakura [Sports] Volunteer Recognition Awards – one per year ($3,000)

·    Papakura Schools – two hours per school per week – ($33,000 less initial grant funding of $10,000 = $23,000)

9.   The grant funding will be administered under a three year funding agreement that details programme deliverables, payment amounts and dates, and reporting requirements.  Programme deliverables and outcomes will be reviewed yearly. 

10. Given the three year term of the agreement, this report further recommends that the Papakura Local Board allocate programme funding of $57,000 from the local board LDI funding for each successive year of the agreement being, 2016/2017 and 2017/2018, for delivery of the Counties Manukau Sport programme. 

11. There is also the opportunity to incorporate the Papakura Sports Awards for delivery under the funding agreement.  $12,000 funding per annum for this has already been confirmed by the Papakura Local Board as a line item in its LDI budget for 2015/2016, 2016/2017, 2017/2018.

 

Recommendation/s

That the Papakura Local Board:

a)      Approve a grant of $47,000 from the Community Response Fund to Counties Manukau Sport to deliver the Counties Manukau Sport programme over 2015/2016 for the Papakura Local Board Area as follows:

·    Papakura “Have a go” days – four per year ($9,000)

·    Papakura Sports Forum – one per year ($6,000)

·    Papakura Coaches Club – six sessions per year ($6,000)

·    Papakura [Sports] Volunteer Recognition Awards – one per year ($3,000)

·    Papakura Schools – two hours per school per week – ($33,000 less initial grant funding of $10,000 = $23,000)

b)      Approves administration of the Counties Manukau Sport programme funding under a three year funding agreement.

c)      Approves budget allocation of $57,000 from the local board LDI funding for each successive year of the funding agreement, being 2016/2017 and 2017/2018, for delivery of the Counties Manukau Sport programme.

d)      Incorporates delivery of the Papakura Sports Awards and its associated budget of $12,000 per annum for 2015/2016, 2016/2017, 2017/2018, under the three year funding agreement at recommendation b) above.

e)      Notes that $10,000 programme funding has already been allocated for delivery of the Counties Manukau Sports programme over the 2015/2016 period under resolution number PPK/2015/76, and that this will be administered under the funding agreement at recommendation b) above.

 

 

Discussion

Programme Description and Costs

12. In May 2015 Counties Manukau Sport met with the Chair and Sports and Recreation Portfolio Lead of the Papakura Local Board to present a sports programme for delivery in the Papakura Local Board area.

13. The aim of the sports programme is to get as many children and people as possible involved in sport and to lead healthier lifestyles through sport and the community connections that sport provides.

14. The components and deliverables of the programme, and a brief description with costs breakdown is summarised in the table below.  Appendix A contains further information as provided by Counties Manukau Sport. 

Programme details:

Component and Deliverables

Description

Cost information

“Have a go” days - four per year.

Days focussed on getting people involved in sports and related activities, often for the first time.

Examples include: Botany – introducing Asian community to softball, boxing, bowls and Karate, and Pukekohe – Duathlon for cluster of local schools.

$9,000 for four events:

·    venue costs

·    hiring coaches

·    equipment

·    participation kits

·    promotion and marketing

·    staff support

Papakura Sports Forum – March/ April 2016

Event for sports organisation representatives to share best practice and take learnings back to home clubs.

$6,000 for one event

·    venue

·    guest speakers

·    equipment

·    catering

·    staff support

·    presenters

Papakura Coaches Club – six sessions per year March – July 2016

A programme led by former Kiwis and Warriors Assistant coach, Gary Kemble to ‘coach the coaches’.  Example topics include: latest developments in coaching, fitness and conditioning.  Includes guest speakers and empowers coaches to share learnings with their clubs and teams.

$6,000 for six sessions per year

·    venue

·    guest speakers

·    equipment

·    catering

·    give-aways

·    staff support

·    presenters

Papakura [Sports] Volunteer Recognition Awards – one event

Event to acknowledge volunteers within sporting organisations.

$3,000 for one event

·    venue

·    breakfast costs

·    stationary costs

·    promotion and marketing

·    staff support

Papakura Schools – two hours per school, per week at 15 schools – 1 June 2015 – 30 June 2016.

A programme to increase skills and opportunities for children to participate in sports.

Dedicated in school coaching, teacher professional development, physical activity leadership initiatives and awards / recognition events.

Action plans are developed for each school to meet individual school needs.

These school based programmes are delivered in partnership with schools once an “audit” has been carried out as to whether the delivery is before /during or after school hours.

Part of the audit process is to identify how much teacher professional development is required in order to make this investment a “seed” funding exercise for the Education professionals in Papakura to enable the ongoing activities to become sustainable.

$33,000 - two hours per school, per week at 15 schools

·    cost contribution for deliverers in schools, primarily coaches.

·    staff overseeing professional development

·    equipment

Papakura Sports Awards

A Papakura Sports Awards Dinner to:

·    raise the profile of Sport in Papakura and Papakura Sport clubs

·    celebrate the success and dedication of Papakura athletes

·    have a Papakura Local Board event that feeds into the annual Counties Mankau Sporting Excellence Awards

2014/2015 – confirmed budget of $15,000 for Awards dinner scheduled for delivery September 2015 under 2014/2015 LDI budget.

2015/2016, 2016/2017, 2017/2018 – confirmed budget of $12,000 per annum for delivery of Awards dinner May of each funding year under LDI budget.

 

Local Board Outcomes

15. The Papakura Local Board has two local board outcome areas that will be served by the Counties Manukau Sport Programme:

·    A sports and recreation hub

·    Strong, safe and healthy communities

16. As noted earlier, the aim of the Counties Manukau Sport programme is to get more children participating in sport and to lead healthier lifestyles through sport and the community connections that sport provides.  Achieving this aim can instil a sense of achievement, social cohesion and wellbeing in those participating.  This aligns with the Boards focus to give young people a great start in life under the “Strong, safe and healthy communities” outcome area.  Achieving this aim could also increase use and enjoyment of local sports and recreation facilities under the Boards “Sports and recreational hub” outcome.

Reporting and Review of Outcomes to Ensure Alignment of Funding

18.     Counties Manukau Sport receives funding from a number of sources to deliver a range of sport and recreation programmes, including at a national level, from SportNZ.  To ensure the funding the Local Board provides is maximised we will require Counties Manukau Sport, via their funding agreement, to report at a high level about other funding they are receiving to deliver services in Papakura and how the funding from the Local Board is being utilised to complement these existing programmes and provide additional outcomes.  It may be necessary in future years to adjust the outcomes the Local Board is looking to achieve to ensure alignment and best value for money is being achieved. 

Regional Level Priorities and Alignment

19.     The Auckland Sport and Recreation Strategic Action Plan (ASRSAP) sets out the key initiatives and first three years priorities for implementation.  Aktive - which incorporates the four regional sports trusts, including Counties Manukau Sport - will receive their investment aligned to the top ASRSAP priorities for 15/16. These are: a) leading work on a Volunteers in Sport and Recreation Action Plan that will focus on development and retention of volunteers, b) working with Council and the sector together to support work on the Sport Facilities Network Plan (as the Community Facilities Network Plan does not include sport assets) c) providing key services to support capability in sports organisations, and d) developing local school clusters and working with council to support facility partnerships with the education sector. The outcomes the Local Board are funding for complement the regional priorities however, it will be important to review these on annual basis to ensure alignment and best use of the respective funding. 

Grant Funding for the Programme

20.     At its 20 May 2015 meeting, the Papakura Local Board approved $10,000 grant funding to Counties Manukau Sport to enable part commencement of the programme from 1 June 2015 as follows, (resolution number PPK/2015/76):

Approve a grant of $10,000 from budget PO2310914 to Counties Manukau Sport to commence Papakura Primary Schools sports action plans from 1 June 2015.

21.     This report requests that Papakura Local Board approve a grant of $47,000 as the balance of programme funding required to complete delivery to 30 June 2016. 

The $47,000 grant will come from the Papakura Local Board’s Community Response Fund.

22.     Given the three year term of the agreement, this report further recommends that the Papakura Local Board allocate programme funding of $57,000 for each successive year of the agreement being, 2016/2017 and 2017/2018, for delivery of the Counties Manukau Sport programme.  The Board will do this as part of this yearly LDI budget prioritisation process.

23.     There is also the opportunity to incorporate the Papakura Sports Awards for delivery under the funding agreement.  $12,000 funding per annum for this has already been confirmed by the Papakura Local Board as a line item in its LDI budget for 2015/2016, 2016/2017, 2017/2018.

 

Administering the Grant Funding

24.     The grant funding will be administered under a three year funding agreement that details programme deliverables, payment amounts and dates, and reporting requirements.  Programme deliverables and outcomes will be reviewed yearly.

25.     The deliverables for the funding agreement are described in the table at paragraph X. of this report and will be reviewed yearly.  Two funding reports per year are proposed for December and June.  The Local Board outcome areas for the funding agreement are: “A sports and recreation hub” and “Strong, safe and healthy communities.”

Consideration

Local Board Views and Implications

26.     The Papakura Local Board has a keen interest in wellbeing and developmental opportunities for young people.  The Counties Manukau Sport programme for Papakura is a positive investment in this area and aligns with Papakura Local Board Plan outcomes “A sports and recreation hub” and “Strong, safe and healthy communities.”

Maori Impact Statement

27.     Papakura Local Board has the highest percentage of Maori in relation to the general population in the 0-24 age group, for any local board area.  The Counties Manukau Sport programme will positively impact local Maori communities who can access it through schools and local sports organisations and facilities. 

Implementation

28.     Counties Manukau Sport is a proven provider of these programmes, having delivered like programmes for the Howick and Franklin Local Boards.  Officers do not anticipate implementation issues.  Council’s Local Sports and Recreation Advisor will manage the contract and provide bi-monthly progress updates to the Papakura Local Board Sports and Recreation Portfolio meetings.  The Papakura Local Board Advisor will provide local board officer liaison to the arrangement.

29.     Officers will work with Counties Manukau Sport to draft up the funding agreement.

 

Attachments

No.

Title

Page

aView

PLB Attachment_Counties Manukau Sport Programme_15 July 2015

121

     

Signatories

Authors

Rangi Maihi - Local Board Advisor Papakura

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 







Papakura Local Board

15 July 2015

 

 

Papakura Local Board Submission to the Productivity Commission's Using Land for Housing Draft Report

 

File No.: CP2015/13518

 

  

 

Purpose

1.       To provide the Papakura Local Board with the opportunity to provide feedback to Auckland Council’s submission to the Productivity Commissions “Using Land for Housing Draft Report”.

Executive Summary

 

2.       The Productivity Commission is undertaking an inquiry into the processes that New Zealand’s fastest growing councils use to provide land for housing.  The Commission has released its draft report and is seeking submissions on it by 4 August 2015 (15 August for Auckland Council as they have been given an extension).  Auckland Council is putting together a submission for this consultation and there are opportunities for local boards to provide input.

3.       Local boards can provide informal feedback on points to be included in the council’s submission, this feedback is due by 22 July 2015 or they can provide formal written feedback which will be appended to the Council’s submission.  The formal feedback is due by 11 August 2015

 

 

Recommendation/s

That the Papakura Local Board:

a)      Provide informal feedback on the Productivity Commission’s “Using Land for Housing Draft Report”, to be included in the Auckland Council’s formal submission;  or

b)      Provide formal written feedback on the Productivity Commission’s “Using Land for Housing Draft Report:, to be appended to Auckland Council’s formal submission.

c)      Delegate to the Chair and Deputy Chair the power to approve the Board’s feedback to the Productivity Commission’s “Using Land for Housing Draft Report”.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment_Memo dated 17 June 2015_15 July 2015

129

     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 





Papakura Local Board

15 July 2015

 

 

Papakura Local Board Achievements Register 2013-2016 Electoral Term

 

File No.: CP2015/13638

 

  

 

Purpose

1.       Providing a updated register of achievements of the Papakura Local Board for the 2013-2016 Electoral Term.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

 

 

Attachments

No.

Title

Page

aView

PLB Attachment_Achievements Register_15 July 2015

135

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

AC new logo_horz_cmyk 


PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

 

Date

ACHIEVEMENT

7 November 2013

Inaugural Meeting

-           Election of Chair, Bill McEntee and

-           Deputy Chair, Michael Turner

8 November 2013

Fireworks Spectacular

9 November 2013

Spring Clean

19 November 2013

Citizenship Ceremony

28 November 2013

Appointment of Board Members to Outside Organisations

28 November 2013

Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.

30 November 2013

Supported the Papakura Santa Parade

11 December 2013

Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation

13 December 2013

Supported the Papakura Carols in the Park

29 January 2014

Appointment of Board Youth Portfolio Lead  to the Papakura Youth Connections Steering Group

29 January 2014

Formal establishment of the Pukekiwiriki Paa Joint Management Committee

29 January 2014

Position Paper on Draft Psychoactive Substances approved

29 January 2014

Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan

11 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Papakura Library

15 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library

18 February 2014

Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores

27 February 2014

Papakura Local Board Public Engagement – Workshop – Local Board Chambers

1 March 2014

Movies in the Park

2 March 2014

PIPs Canoe Day

8 March 2014

Southern Regional Hui – Local Board Plans

8 March 2014

Rosehill Family Fun Day

18 March 2014

Citizenship Ceremony

19 March 2014

Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health

19 March 2014

Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited

29 March 2014

Papakura East Neighbourhood Policing Team Day

30 March 2014

Takaanini Reserve Neighbourhood Event

5 April 2014

Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB

16 April 2014

Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme

25 April 2014

Attended ANZAC Day Services at Papakura and Drury

29 April 2014

Advocacy presentation to the Governing Body

 

Council Controlled Organisations feedback submitted

 

Funding Policy Review feedback submitted

30 April 2014

Inaugural Meeting Pukekiwiriki Paa Joint Management Committee

21 May 2014

Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year

23 May 2014

Members attended Liquor Licencing Hearing - BottleO

29 May 2014

Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths

 

Advocacy from the Board on the Takanini Interchange and motorway upgrade

 

Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.

18 June 2014

Approved the Papakura Local  Board Community Development, Arts and Culture Work Programme 2014/2015

18 June 2014

Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015

18 June 2014

Approved the Draft Local Board Plan 2014 for consultation

18 June 2014

Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.

18 June 2014

Approval of $15,000 funding to establish an annual Papakura Sports Awards

26 June 2014

Papakura Careers Expo

1 July 2014

Local Alcohol Policy Information Event - Stall

 

Active promotion of Auckland Transport Parking Strategy consultation

 

Active promotion of Long Term Plan youth engagement ‘My Vote Rule’

5 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

8 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

8 July 2014

Rosehill Residents Group – Consultation on Local Board Plan

8 July 2014

Conifer Grove Residents Association - Consultation on Local Board Plan

9 July 2014

Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library

July 2014

Stakeholder engagement event of the Arts and Culture Strategic Action Plan

16 July 2014

A total of $6,000 awarded under the Local Event Support Fund

16 July 2014

Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review

16 July 2014

A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.

July/August 2014

SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.

20 August 2014

Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015

20 August 2014

Annual Report 2014/2014 – Chairs Foreword and Achievements approved

20 August 2014

Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014

20 August 2014

Feedback made on Draft Local Approved Products Policy

21 August 2014

Papakura Volunteer Awards

27 August 2014

Papakura Local Board Plan Hearing

17 September 2014

Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area

17 September 2014

Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014

17 September 2014

Deliberations on the submissions received to the Papakura Draft Local Board Plan

25 September 2014

Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre

15 October 2014

Adoption of the Papakura Local Board Plan 2014

15 October 2014

Options approved for the future governance and management of community facilities on Smiths Reserve

15 October 2014

Community Group Funding applications approved totalling $15,102

15 October 2014

Funding of $7,000 agreed towards a 2015 Papakura Careers Expo

15 October 2014

Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision

15 October 2014

Feedback agreed on the Significance and Engagement Policy

15 October 2014

Feedback agreed on the Draft Arts and Culture Strategic Action Plan

15 October 2014

Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies

 

Formation of Community Garden in Hingaia

 1 & 8 November 2014

Drop-in sessions for Locally Approved Products Policy

14 November 2014

Papakura Fireworks Display

15 November 2014

Inaugural Papakura Market Day

18 November 2014

Papakura Citizenship Ceremony

19 November 2014

Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.

 

Feedback provided on the Community Facilities Network Plan

 

Feedback provided on the Locally Approved Products Policy

 

Feedback provided on transport priorities for the LTP/RLTP 2015-2025

5 December 2014

Christmas morning tea for key stakeholders

6 December 2014

Papakura Santa Parade

12 December 2014

Papakura Carols in the Park

24 January 2015

Movies and Music in the Park

31 January 2015

Smiths Avenue Community Day

6/7 February 2015

Waitangi Weekend League Nines Tournament - Massey Park

7 February 2015

LTP Pop Up Session - Library

11 February 2015

LTP Pop Up Session - Library

14 February 2015

A NZ Touch Tournament

18 February 2015

Allocation of local board discretionary operational and capital budgets to the following projects:

Opex - $15k to urban planning project stage 1

Opex - $20k to Papakura Stream clean up and replanting

Opex - $50k to town gateway improvements

Opex - $150k  for parks projects

Capex - $68k for parks projects

Capex - $8k for library and museum signage

$2.6k to deal with condensation issues at art gallery window

28 February 2015

28 February – LTP pop up session at Drury

9 March 2015

Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm;

5 – 7 pm

10 March 2015

Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.

18 March 2015

Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.

19 March

Citizenship Ceremony

22 March 2015

PIPs Canoe Day – part funded by the Papakura Local Board

23 March 2015

Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast.  Mayor Brown in attendance

31 March 2015

RSA Prizegiving WW1 Event

15 April 2015

Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project

15 April 2015

Approved $20,000 for the Student Digital Flag Art Competition

25 April 2015

ANZAC Civic Service Papakura

ANZAC Day Service Drury

29 April 2015

Papakura Local Board Long Term Plan discussions with Budget Committee

20 May 2015

Approval of installation of wheel stops on Wood Street, $9,000 from Transport Capital Fund

20 May 2015

Agreement to process to detailed design sate for key projects along Railway Street, West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund

20 May 2015

Landowner approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.

20 May 2015

Adoption of Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015

20 May 2015

Allocation of $11,889 to the Manukau Harbour Forum for continuation of its work programme in 2015/2016

20 May 2015

Formal response made on the Empowered Communities approach proposals

20 May 2015

Discretionary grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000), Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura Rotary ($15,000)

21 May 2015

Blessing of Military Gallery

25 May 2015

Ceremony dedicated to families for Papakura Children’s Cemetery

27 May 2015

Citizenship Ceremony - Pukekohe

28 May 2015

Official opening of the Military Room at Papakura Museum

17 June 2015

Community funding granted totalling $90,340

17 June 2015

Approved CDAC Work Programme

17 June 2015

Approved Community Arts and organisation funding agreements

·      Papakura Brass Band - $12,000

·      Papakura Pipe Ban - $10,000

·      Papakura Museum - $108,701

17 June 2015

Approved $7,000 to Papakura Senior Citizens Club towards rates.

17 June 2015

Approved Local Board Agreement 2015/2016

20 June 2015

Matariki Dawn Ceremony – Pukekiwiriki Paa

25 June 2015

Careers Expo – growth in event

27 June 2015

Papakura Children’s Forest Planting

1 July 2015

Smiths Ave – options for reactivating community use of buildings and reserve.  Officers investigating multipurpose use of hall from venue for hire to mixed lease / licence and venue for hire with options for joining toilets and hall.  Board sounding out community support for voluntary work to bring Awhi house up to standard for leasing and community use.  Watching brief item.

July 2015

Mana Whenua relationships meetings – scheduling for a series of relationships building meetings with each Mana Whenua group for Papakura has begun.  Watching brief item.

 


Papakura Local Board

15 July 2015

 

 

Reports Requested - Pending - Issues

 

File No.: CP2015/13641

 

  

 

Purpose

1.       Providing an update on reports requested and issues raised at previous meetings.

Executive Summary

2.       Nil

 

Recommendation/s

a)      That the report entitled “reports requested – pending-issues” by the Democracy Advisor be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

Papakura Local Board Workshop Notes

 

File No.: CP2015/13643

 

  

 

Purpose

1.       Attached is a copy of the notes taken at the Papakura Local Board workshops held on 10 June 2015 and 1 July 2015.

Executive Summary

1.       Nil

 

Recommendation/s

That the Papakura Local Board:

a)      receive the workshop notes for the 10 June and 1 July 2015..

 

 

Attachments

No.

Title

Page

aView

PLB Attachment_Workshop Notes 10 June 2015_15 July 2015

145

bView

PLB Attachment_Workshop Notes 1 July 2015_15 July 2015

149

    

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Papakura Local Board

15 July 2015

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    10.00 am Wednesday, 10 June 2015

Present:                 Bill McEntee, Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn (until 11.35 am).

Staff:                      Rex Hewitt and Trish Wayper

 

Item

1.         Papakura Recreation and Fitness and Massey Park Pool

Staff:   Jane Franich

CLM:   Jamie Archibald, Debbie Morris and Pierre Holland

Purpose: For Counties Leisure Management (CLM) to update the board

Jamie Archibald and Debbie Morris outlined CLM’s Business Plans for the Fitness Centre and Massey Park Pool.

Massey Park Pool

The focus for pools were:

·    Providing a clean and safe facility

·    Making the pool a destination location

·    Ensuring it is accessible to all of the community

·    Providing for the elderly

·    Focusing on youth at risk

·    Continue partnership with Water Safety New Zealand (WSNZ) and industry organisations

·    Employing and training skilled staff with opportunities for local community

·    Maintaining and developing relationships with Maori organisations and sports clubs

New Programmes being introduced in 2015/2016

·    Wave Rave Sports Leagues

·    H2O go slow

·    Te Reo Swim Magic Classes

Action

Board members requested that investigations be undertaken into the money left over from the refurbishment of the indoor pool.  Their understanding had been that money would be used on the outdoor pool

Recreation and Fitness Centre

Three business units:

·    Programmes

·    Stadium

·    Fitness Centre

New Programmes:

Gym    -    Sweat and the City – targeted at 16-24 year old females

-     Wahine Wednesdays – females from any age groups

After School

-     Started travelling out as far as Ardmore to pick up children

-     30 children in programme prior to school alone

Board Member Turner thanked Debbie Morris and her team for their support for the ceremony held at the Papakura Children’s Cemetery.

Action:

CLM suggested that more lighting around the Recreation and Fitness Centre Facility be investigated.               

2.         Community Facilities Fees and Charges

Staff:   Terrina Griffiths

Purpose:

·    To reconsider the Community Facilities Fees and Charges for Papakura Local Board Area

Tabled document 2A.

Terena Griffiths outlined the following options to the Board.

Option 1

That the 2014/2015 community facilities hire fees remain, uninflated, for the 2015/2016 year and apply to all new and existing hirers using the facilities, except for the historical arrangement of fee hireage for the Drury Bowling Club and the Papakura Historical Society Incorporated for the 2015/2016 financial year.

Option 2

That the Papakura Local Board alter the fees and charges schedule to reflect hourly rates at the off-peak standard rate for all council-managed facilities in the local board’s area, with the view to increase utilisation.  The local board would need to fund the shortfall in revenue in their LDI.  This has been costed at approximately $16,000

Option 3

That the Papakura Local Board could use the $16,000 (approximately) above to promote and market the availability of the local facilities, the service and the value that they offer.

 

The board indicated that they supported Option 1 and support the status quo.

The Board also discussed the advantages of undertaking a promotional and marketing campaign to encourage new users for the facilities. 

The Board also felt that the booking system for community facilities needed to be simplified and updated.

 

3.         CDAC FY16 Renewals Information for Papakura

Staff:   Terrina Griffiths

Tabled document 3A.

Terrina outlined the renewals information for the Papakura area contained in Attachment 3A.  It was stated that the department was only undertaking responsive maintenance because of budget constraints.

The following facilities needed attention:

·    Takanini Hall   - painted/kitchen updated/removal of ivy

·    Elizabeth Campbell Centre – needs extensive work

·    Drury Hall – fluorescent lighting needs to be installed at one end of the hall

·    Smiths Avenue – needed to be brought up to standard so that expressions of interest could be sought from relevant groups.

Staff advised once again that their advice was for removal or demolition of Pikorua House.  The old netball pavilion could then be made fit for purpose for the community. 

The Papakura Local Board were adamant that they did not want Pikorua House demolished or removed from the Smith’s Avenue Site.  The Board had always maintained that this was a social issue and that finance was of secondary importance. 

Action:

That the Board go back to the Governing Body and request a renewals budget for Smiths Avenue in the Long Term Plan 2015-2025.

The meeting concluded at 11.35 pm

 


Papakura Local Board

15 July 2015

 

 

WORKSHOP NOTES

 

What:                     Papakura Local Board Workshop

Where:                   Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When:                    10.00 am Wednesday, 1 July 2015

Present:                 Bill McEntee, Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn.

Staff:                      Rangi Maihi and Trish Wayper

 

Item

1.         Local Event Support Funding

Staff:   Sharon McGinity

Purpose:          To discuss the local event support funding applications and to review             current events funded by the board.

The following applications were outlined to the Board:

1.   Eye on Nature – Manukau Beautification Trust - $8,000.00

2.   Drury Highland Festival – Les Mountford $4,350.00

3.   Papakura Playcentre 50th Anniversary Reunion - $838.00

4.   Karaka Lakes Christmas Lights - $10,000.00

5.   Sikh Temple Parade – The Begampura Foundation of New Zealand - $5,000.00

6.   2015 Counties Manukau Sporting Excellence Awards – Counties Manukau Sports Foundation - $4,000.00

7.   Beachlands Kids Triathlon – BSG Events - $2,000.00

8.   Undefeated – Primal Youth Trust - $22,000.00

9.   Elvis in the Park – NZ Women Limited - $2,000.00

10. Hubbards Head2Head Charity Walk - $4,000.00

11. Manukau Kids Obstacle Duathlon – BSG Events - $2,000.00

Action

Report to be made to Board’s business meeting for adoption.

 

The following events were outlined to the board:

-     PIPs Canoe Day – Board grants $2,500.  Events staff may be able to assist with funding the public liability insurance which would give the group another $373.00.

-     Xmas Parade – Board grants $15,000 towards event run by Rotary.  Two thirds of the amount is spent on the event with a third being a $5,000 management fee.

-     New Zealand Rugby League Secondary Schools Tournament – Board grants $25,000 towards event.  Appears to be a $5,000 surplus last year.  Also could apply for regional funding.

-     Fireworks – The Board grants $27,000 for this event to the Lions Club.  Also appeared to be a $5,000 surplus from this event.

-     Carols in the Park – Board grants $25,000 for this event to The Gate.

Action:

Board requested that workshops be organised with the following groups:

-     Rotary Club

-     New Zealand Rugby League

-     Lions Club

-     The Gate

Movies in the Park – The Board agreed on Paddington Bear as their choice

2.         Smiths Avenue

Staff:   Terrena Griffiths and Kim Isaac

Purpose:          To present options for the Smiths Avenue Community Hall and refurbishment of Awhi House

Powerpoint presentation 2A.

Terrena Griffiths outlined the following options to the Board.

Option 1

-     Refurbish Awhi House as quoted by DTZ ($56,646.76).  Noting that the facility has reached the end of its life span with the cost to refurbish being higher than the value of the facility.  This refurbishment will concentrate on making the building water tight and secure with a tidy interior.

-     While the refurbishment is underway, the EOI process to be reactivated that will enable the Board to identify the demand by the community.

Option 2

-     Reactivate the existing Community Hall, enabling a share space for multiple community group use.

-     Absorb the existing external toilet block into the Hall.

-     Remove Awhi House from site – cost of $20K to take the site back to new ashphalt.

Action:

The Board instructed that they wanted the hall reactivated with the toilets beingconnected to the interior of the building.  Expressions of Interest to be sought from groups interested in using the spaces in the hall.

Awhi House – adopt the empowering communities idealism and enter into a private/public partnership to achieve the required outcomes.  Board members were to talk to business contacts to gauge interest.  All offers were to be reported to the Chair.

Staff requested to find out whether Smith Avenue facilities were listed in Council’s asset register.

The meeting concluded at 11.44 pm

 

    

    



[1] Member boards listed in geographical order from north to south