I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 20 July 2015

3.30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brenda Steele

 

Deputy Chairperson

Steven Garner

 

Members

James Colville

 

 

Warren Flaunty, QSM

 

 

Thomas Grace

 

 

Beth Houlbrooke

 

 

John McLean

 

 

Phelan Pirrie

 

 

Greg Sayers

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

14 July 2015

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Member

Member

Member

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

Contractor/Director

Director

Director

Member

Elected Member

Member

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Member

Member

Member

Member

Member

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)

ACT NZ
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Member

Member

 

Vice President

Employee

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Newpark Financial

Coatesville Residents and Ratepayers Association

Member

Donor

Trustee

Shareholder

Member

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Trustee

 

Member

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Woodhill School Board of Trustees

 

Beneficiary

Beneficiary

Trustee

 

 

 

 


Rodney Local Board

20 July 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Muriwai visitor host/kaitiaki service                                                                  5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Allocation of Community Led Environmental Programmes Budget 2015/16         7

13        New community lease and licences to occupy to Matakana Branch Pony Club Incorporated                                                                                                                 11

14        Parakai alcohol ban                                                                                                     27

15        Ward Councillor Update                                                                                             39

16        Local Board Members Reports                                                                                  41

17        Deputation/Public Forum Update                                                                              43

18        Rodney Local Board Workshop Records                                                                 47  

19        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

An apology from Chairperson BM Steele has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 15 June 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

 

 

 

 

 

8.1       Muriwai visitor host/kaitiaki service

Purpose

1.       Malcolm Paterson and Arthur Brown of Nga Maunga Whakahii o Kaipara Development Trust will be in attendance to report on the Muriwai visitor hosting/kaitiaki service which was run over the 2014/2015 summer period. This initiative was supported by the local board through a one-off grant from the ‘Relationships with Community and Iwi’ budget.

Recommendation/s

That the Rodney Local Board:

a)      thank Mr Paterson and Arthur Brown of Nga Maunga Whakahii o Kaipara Development Trust for their presentation on the outcome of the Muriwai visitor host/kaitiaki service which run over the 2014/2015 summer period and was supported by the local board through a one-off grant from the ‘Relationships with Community and Iwi’ budget.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Rodney Local Board

20 July 2015

 

 

Allocation of Community Led Environmental Programmes Budget 2015/16

 

File No.: CP2015/13346

 

  

Purpose

1.       To seek approval from the Rodney Local Board for partial allocation of the community-led environmental projects to three projects in the Rodney Local Board area for the 2015/2016 financial year.

Executive Summary

2.       The Rodney Local Board has committed $50,000 to community led environmental projects and $10,000 to support sustainability initiatives in the Rodney Local Board area for the 2015/2016 financial year.

3.       These budgets support the delivery of the local board plan outcome for ‘an environment that is healthy, cared for and enjoyed’. A key initiative in the local board plan to deliver this outcome is to support community groups to undertake environmental restoration and preservation.

4.       At a workshop held Monday 8 June 2015, proposals for the allocation of both the community led environmental projects budget and the support for sustainability initiatives budget to Rodney Local Board members were considered.

5.       Rodney Local Board members agreed in principle to support three projects for community led environmental projects budget, as listed below. This report recommends that the local board approves the partial allocation of $40,000 for these projects:

a.   Expanded war on weeds project -                              $20,000

b.   Takatu Landcare Group -                                           $10,000

c.   Industrial Pollution Prevention Project (Wellsford) -   $10,000

Total:     $40,000

6.       The proposals for the allocation of the sustainability initiatives budget requires further scoping including a new proposal by the local board for a septic tank education project. These proposals will be presented to the local board at the September meeting of the Parks, Culture and Community Development Committee for decision making to allocate this budget.

7.       The Mahurangi River Restoration Trust is commissioning work to be carried out for a community-led ‘targeted dredging’ which will require funding in the 2015/2016 financial year. The Rodney Local Board resolved at its May 2014 business meeting (resolution number RD/2014/93) to

c)   “support the requirement for outstanding investigations related to dredge spoil disposal and allocate $20,000 from the ‘local board discretionary initiatives’ budget line to the Mahurangi River Restoration Trust towards this work.”

8.       Due to the timing of the dredging project and the financial year end it was not possible to provide the funding noted above within the 2014/2015 financial year. Now that the project is underway and funding is now required, the local board needs to consider allocating the remaining $10,000 of the community-led environmental programmes budget to the Mahurangi River Restoration Trust project. It is understood that the local board also has an additional $10,000 unallocated to a specific project in its ‘Parks Response Fund’. These two budgets together would total $20,000.

 

 

Recommendations

That the Rodney Local Board:

a)      approve the allocation of $40,000 of the community-led environmental budget to the projects in the following table:

Project Title

Project details

Amount

Expanded war on weeds project

Providing the community with tools and support to better manage weeds and reduce the impact of weed plants.

$20,000

Takatu Landcare Group

Continue with the climbing asparagus and other weed control work in Takatu.

$10,000

Industrial Pollution Prevention Project (Wellsford)

An educational programme targeting businesses in Wellsford about the impacts their activities may be having on local waterways.

$10,000

TOTAL

 

$40,000

b)      consider allocation of the remaining $10,000 of the community led environmental budget to Mahurangi River Restoration Trust’s community-led ‘targeted dredging’’ project.

Comments

9.       The Rodney Local Board set a number of criteria including community involvement, environmental impact, long term benefits, recognising Māori perspectives and community awareness raising/education/stewardship amongst others to assess potential environmental projects against.

10.     These criteria were used to identify potential projects for the 2015/2016 community led environmental projects budget which were presented to the local board at the Monday 8 June Parks, Culture and Community Development Committee workshop.

11.     Following discussion with the local board members at the workshop, three projects outlined below were agreed in principle by the local board for funding in the 2015/2016 financial year.

Expanded War on Weeds Project

Budget: $20,000

12.     In 2014/15 the local board funded a pilot project in Warkworth to provide the community with tools and support to better manage weeds and reduce the impact of weed plants in the area.

13.     The project involved working alongside locals to provide public access to weed bins on a regular basis in a central Warkworth location.  Weeding events were also held and action kits (weed bags; cut-n-paste weed gel; tools) were provided to community groups. Advertisements promoting weed control were also placed in local papers.

14.     There is potential to build on the momentum gained from this pilot project in the 2015/2016 financial year.  Aspects of the programme will be re-created as stand-alone activities or combined depending on the capacity of the community groups involved. Areas for implementation could include Warkworth, Kumeu, Huapai, Kaukapakapa and Wellsford.

15.     Activities could include:

·      Working bees: A kit of tools and cut and paste herbicide could be put together for community volunteer coordinators to take to each working bee.  Skip bins could also be supplied if needed.

·      Weed amnesties.  Up to four events providing free weed disposal.  This could cater for up to 18m³ of green waste each time.

·      Development of a weed identification and management brochure.

·        Officers will identify community groups in its proposed programme management. The detailed project will be presented to the local board at a workshop for their input later in the year.

Takatu Landcare Group

Budget: $10,000

16.     The Takatu Landcare Group will continue climbing asparagus and other weed control work initiated with local board and regional funding in the previous two financial years.

17.     The third year of this programme will involve follow up weed control on previously sprayed sites, along with a survey to ascertain new sites and carrying out weed control on these sites.

18.     Any contribution made by the Rodney Local Board will be matched by regional weed management budget (up to 15k) from the strategic weed initiative budget managed by the Infrastructure and Environmental Services Department.

Industry Pollution Prevention Programme

Budget: $10,000

19.     In 2014/15 the Rodney Local Board allocated $15,000 to the implementation of an Industry Pollution Prevention Programme in Kumeu / Huapai and Helensville.  A similar programme is proposed to be carried out in the Wellsford area in 2015/2016.

20.     Specifically the programme will include:

·      provision of an educational “leave behind” brochure that informs businesses about local waterways and how to protect them. An audit and assessment of all sites handling substances with pollution risks and provision of a report of recommendations to lessen those risks.

·      follow up with businesses, with a further visit if needed.

·      maintain a database of businesses visited, and a database of reports sent.

·      presentation of the results of the project to the Rodney Local Board.

21.     Should the programme not require the full allocation of budget ($10 000), opportunities to partner with the local community to expand on the programme will be explored and brought back to the local board for approval.

Mahurangi River Restoration Trust - targeted dredging’ project

Budget: $10,000

22.     The Rodney Local Board resolved at its May 2014 business meeting (resolution number RD/2014/93) to:

c)  “support the requirement for outstanding investigations related to dredge spoil disposal and allocate $20,000 from the ‘local board discretionary initiatives’ budget line to the Mahurangi River Restoration Trust towards this work.”

23.     The Mahurangi River Restoration Trust is commissioning work to be carried out for a community led ‘targeted dredging’ project which will require funding in the 2015/2016 financial year.

24.     Technical support will be made available to assist the Mahurangi River Restoration Trust to progress with outstanding investigations, detailed design and resource consent applications for dredging of the Mahurangi River.

Consideration

Local Board views and implications

25.     The Rodney Local Board Plan identifies an environment that is healthy, cared for and enjoyed as a key outcome for the Rodney area and a key initiative to deliver on this outcome is to support community groups to undertake environmental restoration and preservation.

26.     Projects for allocation of the 2015/2016 financial year community led environmental projects budget were discussed with the Rodney Local Board at a workshop held on Monday 8 June 2015.

Māori impact statement

27.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

28.     This report provides information for current and anticipated community led environmental programmes. Many of the identified activities are of interest to Maori and provisions for mana whenua participation, contribution, and consultation are incorporated into the relevant projects as part of the work programmes.

Implementation

29.     Implementation of the projects will be regularly reported to the Rodney Local Board via the Infrastructure and Environmental Services Quarterly update reports. Any significant changes to projects will be brought back to the local board for approval.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Guia Nonoy - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 July 2015

 

 

New community lease and licences to occupy to Matakana Branch Pony Club Incorporated

 

File No.: CP2015/13095

 

  

Purpose

1.       This report seeks Rodney Local Board approval to grant a new community lease and licences to occupy to the Matakana Branch Pony Club Incorporated for part of the Matakana Diamond Jubilee Park.

Executive Summary

2.       The Matakana Diamond Jubilee Park is held in fee simple by Auckland Council and classified as a recreation reserve and subject to the provisions of the Reserves Act 1977.

3.       The Matakana Branch Pony Club Incorporated (the Club) has occupied the pavilion and a large portion of the Matakana Diamond Jubilee Park for over 30 years.

4.       The Club has applied to council for a community lease as it has plans to upgrade the pavilion which includes having electricity connected from the road frontage.

5.       In relation to pony clubs located on the outskirts of residential areas, the reserve land is increasingly in demand. Matakana has gone through significant growth and the needs of the wider community are to be considered.

6.       The Matakana Community Group is currently exploring the option of re-forming the tennis club on the Matakana Diamond Jubilee Park. The Matakana Community Group is progressing broad concept plans that outline the potential for improving and expanding the existing tennis courts, construction of a ‘green’ community building and possibly other multi-use of the green space on the Matakana Diamond Jubilee Park.

7.       Council staff have worked alongside representatives for the Matakana Branch Pony Club Incorporated and the Matakana Community Group progressing concept plans for the park to support the cooperative use of the available green space on the park.

8.       This report recommends the approval to a new community lease to the Club for the pavilion and two separate licences to occupy for the grounds.

9.       The first recommendation for the licence to occupy will be for a period of five years commencing 1 August 2015 with one five-year option of renewal at the discretion of the Rodney Local Board.

10.     The subsequent licence to occupy is recommended for a short-term (on an annual basis) for the area of land outlined in green and marked Y on Attachment B. This will enable the Club to continue to use this area until required for other purposes. 

 

Recommendation/s

That the Rodney Local Board:

a)      confirms that the ongoing need for additional leases on the Matakana Diamond Jubilee Park by recreational users will be confirmed following completion of a needs assessment to review the overall recreation needs of the Matakana community and this will be the first step to confirm priorities for any future leases.

b)      approves a new community lease to the Matakana Branch Pony Club Incorporated for the pavilion on the Matakana Diamond Jubilee Park being part Allot 3, Parish of Matakana (Attachment B identifies the pavilion as leased area marked in yellow) subject to the following terms and conditions:

 

i)        Term – 5 years commencing 1 August 2015 with one 5 year option of renewal at the complete discretion of the Rodney Local Board subject to the following;

a.   There is no identified competing need for the land

b.   There is an established need for use of the grounds by the Matakana Branch Pony Club Incorporated

c.   That the Matakana Branch Pony Club Incorporated has complied with the terms and conditions of the lease

ii)       Rent - $1.00 plus GST per annum if requested;

iii)      The Matakana Branch Pony Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment C);

iv)      All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012

c)      approve the Matakana Branch Pony Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment C).

d)      approve a licence to occupy to the Matakana Branch Pony Club Incorporated for part of the Matakana Diamond Jubilee Park being part Allot 3, Parish of Matakana (Attachment B shows licence to occupy area as outlined in blue) subject to the following terms and conditions:

i)        Term – 5 years commencing 1 August 2015 with one 5 year option of renewal at the complete discretion of Auckland Council subject to the following;

a.There is no identified competing need for the land

b.There is an established need for use of the grounds by the Matakana            Branch Pony Club Incorporated

c.That the Matakana Branch Pony Club Incorporated has complied with the            terms and conditions of the lease

ii)       Rent - $1.00 plus GST per annum if requested;

iii)      All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012

e)      approve a short term licence to occupy to the Matakana Branch Pony Club Incorporated for part of the Matakana Diamond Jubilee Park being Allot 3, Parish of Matakana (Attachment B shows area outlined in green and marked as Y) subject to the following terms and conditions:

i)        Term – 1 year commencing 1 August 2015 renewable annually at the complete discretion of Auckland Council subject to the following;

a. That the Matakana Branch Pony Club Incorporated has complied with the terms and conditions of the lease

ii)       Rent - $1.00 plus GST per annum if requested;

iii)      All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012

 

Comments

11.     The Matakana Diamond Jubilee Park is situated on the Western side of Matakana Valley Road. The park is held in fee simple by Auckland Council and classified as a recreation reserve and subject to the provisions of the Reserves Act 1977.

12.     The Matakana Branch Pony Club Incorporated has occupied the grounds and pavilion on an informal basis for 30 plus years. The Matakana Diamond Jubilee Park Management Plan (approved 31 January 1996) contemplates the Club’s use of a large portion of the site for its activities. Further, the plan states that encouragement should be given to regularising the use of the park by the pony club.

13.     The Club inherited the pavilion on the park with the understanding that the pavilion was originally owned by the cricket club who previously utilised the site. The pavilion measures 98.5m² with an area of 81m² of fenced grass area directly in front of the structure (Attachment A). 

14.     To date, the Club has not held a formal occupancy agreement with council. Notwithstanding the lack of a formal occupancy arrangement, the Club has maintained and undertaken improvements to the pavilion including lining the interior, erecting laser light sheeting, installation of a toilet, septic and water tank. During the last decade, the Club has outlaid in the region of $30,000.00 for maintenance and improvements to the pavilion.

15.     In the absence of evidence as to actual ownership of the pavilion, council staff made the assumption that the pavilion was erected by the Domain Board for the purposes of all users of the park. Further, in the absence of any executed contractual arrangements for use of the park or the pavilion, council retained ownership of the pavilion and had no legal obligation to the Club for any expenditure it outlaid on the pavilion.

16.     For the purpose of affecting an equitable outcome for the Club with respect to the pavilion, council staff initially sought support from the Rodney Local Board to the asset transfer of the pavilion. The Rodney Local Board at its business meeting of 20 April 2015 resolved to support the asset transfer of the pavilion on the Matakana Diamond Jubilee Park to the Matakana Branch Pony Club Incorporated (Attachment D being action memo from resolution number RD/2015/46).

17.     Council staff subsequently sought approval from the Finance and Performance Committee for the asset transfer of the pavilion to the Club. At its business meeting of 18 June 2015, the Finance and Performance Committee resolved to approve the asset transfer of the pavilion on Matakana Diamond Jubilee Park to the Matakana Branch Pony Club Incorporated (Attachment E being resolution number FIN/2015/51).

18.     The Club has been operating since 1977 and was incorporated under the Incorporated Societies Act 1908 on 9 August 2012.

19.     The Club’s membership fluctuates between 35 to 50 people. The Club is active on Tuesday evenings and Sundays for club use and all days of the week for member use during the summer months being October to April each year. The Club holds at least two rallies per month during the season. The main activities are riding, lessons and competitions.

20.     The Club promotes and ensures horse riding is accessible to local primary school students through the delivery of a 10 week “Riders Without Horses” course during the pony club season.

21.     The Club has always maintained the grounds which includes regular weeding. Two key members of the Club have very recently taken on the role of forming the new Matakana Diamond Jubilee Park Reserve Advisory Committee.

22.     A community outcomes plan has been negotiated with the Club (Attachment C).

23.     As is the case with all pony clubs located on the outskirts of residential areas, the reserve land is increasingly in demand. Matakana has gone through tremendous growth and needs of the wider community are to be considered.

24.     The Matakana Community Group is currently exploring the option of re-forming the tennis club on the Matakana Diamond Jubilee Park. The Matakana Community Group is progressing with broad concept plans that outline the potential for improving and expanding the existing tennis courts, construction of a ‘green’ community building and possibly other multi-use of the green space.

25.     Council staff has worked alongside representatives for the Matakana Branch Pony Club Incorporated and the Matakana Community Group progressing concept plans for the park to effect dove-tailing and cooperative use of the available green space on the Matakana Diamond Jubilee Park.

26.     This report recommends the approval to a new community lease to the Club for the pavilion and two separate licences to occupy for the grounds.

27.     The Rodney Local Board has queried what future recreational uses or groups may want or need to have access or leases on the reserve. As a result the local board would like to limit any right of renewal until a comprehensive needs assessment has been completed. Of further note is that there are no resources to review the operative management plan for the Matakana Diamond Jubilee Park.

28.     The first recommendation for the licence to occupy will be for a period of five years commencing 1 August 2015 with one five-year option of renewal at the complete discretion of the Rodney Local Board.

29.     The subsequent licence to occupy is recommended for a short-term (on an annual basis) for the area of land outlined in green and marked Y on Attachment B. This will enable the Club to continue to use this area until required for other purposes.

30.     Council staff have sought input from relevant council departments.

Consideration

Local Board views and implications

31.     The Rodney Local Board at its business meeting of 20 April 2015 resolved to support the asset transfer of the pavilion on the Matakana Diamond Jubilee Park to the Matakana Branch Pony Club Incorporated (Attachment D being action memo from resolution number RD/2015/46).

32.     The Finance and Performance Committee at its business meeting of 18 June 2015 resolved to approve the asset transfer of the pavilion on Matakana Diamond Jubilee Park to the Matakana Branch Pony Club Incorporated (Attachment E being resolution number FIN/2015/51).

33.     The Rodney Local Board has queried what future recreational uses or groups may want or need to have access or leases on the reserve. As a result the local board would like to limit any right of renewal until a comprehensive needs assessment has been completed. Of further note is that there are no resources to review the operative management plan for the Matakana Diamond Jubilee Park.

34.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

35.     There is no significant change or impact for Maori associated with the recommendations in this report.

Implementation

36.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

37.     There are no cost implications for Auckland Council.


 

Attachments

No.

Title

Page

aView

GIS view of Matakana Diamond Jubilee Park showing siting of pavilion and an image of pony club pavilion

19

bView

Site plan for Matakana Branch Pony Club Incorporated

21

cView

Matakana Branch Pony Club Incorporated Community Outcomes Plan

23

dView

Rodney Loacl Board Resolution number RD/2015/46

25

eView

Finance and Performance Committee Resolution number FIN/2015/51

27

     

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 July 2015

 

 


Rodney Local Board

20 July 2015

 

 


Rodney Local Board

20 July 2015

 

 



Rodney Local Board

20 July 2015

 

 


Rodney Local Board

20 July 2015

 

 


Rodney Local Board

20 July 2015

 

 

Parakai alcohol ban

 

File No.: CP2015/10716

 

  

Purpose

1.       To confirm whether to the Rodney Local Board should retain the Parakai alcohol ban.

Executive Summary

2.       In May 2015, the Rodney Local Board requested staff to engage with the Parakai Recreation Reserve Board before making a decision on whether to retain the Parakai alcohol ban. 

3.       The feedback obtained supported retaining the Parakai alcohol ban, with amendments to the hours to align with the neighbouring Helensville Town Centre Ban (3pm-7am daily) and to exclude the camping ground, as shown in Attachments A and B of this report and as explained in Attachment B.

4.       Staff recommend to retain the Parakai alcohol ban.

 

Recommendations

That the Rodney Local Board:

a)      approve the Parakai alcohol ban, as shown in Attachments A and B, pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b)      note that the decision to approve the Parakai alcohol ban in (a above), meets the requirements of the Local Government Act 2002 and the Auckland Council Alcohol Control Bylaw 2014.

c)      authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachment A of this report to correct any identified errors or typographical edits.

Background

5.       Alcohol bans are an accepted and effective way of helping to reduce alcohol-related harm. They reduce the amount of alcohol consumed in public places. This helps to reduce harm including levels of intoxication, noise, litter, harm and disorder.

6.       Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

7.       Recent changes to legislation to require a review of existing alcohol bans against a new higher threshold is intended to ensure that alcohol bans are only retained in areas of high alcohol-related crime or disorder.

8.       Local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans which will be subject to a separate process to commence after 31 October 2015.

9.       The local board has expressed a preference to use a targeted community engagement process to complete the review. This process involves the gathering and consideration of:

·        the area and times of each alcohol ban

·        legacy council information (where available) on the level of alcohol-related crime or disorder that was evident when the alcohol ban was initially made

·        crime and disorder data provided by the New Zealand Police for the period 1 September 2013 – 30 September 2014 by alcohol ban area

·        evidence from local community groups and organisations in March 2015 for alcohol bans with limited evidence in legacy council information and police data.

10.     The decision required of the local board is to decide which existing alcohol bans should be retained after 31 October 2015.

11.     In May 2015, the Rodney Local Board made decisions on all local alcohol bans in their area except for the Parakai alcohol ban (RD/2015/60). Before making a decision on the Parakai alcohol ban, the local board resolved to engage with the Parakai Recreation Reserve Board.

Decision-making requirements

12.     In making decisions, the local board must be satisfied that any existing alcohol bans to be retained comply with a range of new statutory and bylaw requirements.

13.     Changes to the Local Government Act 2002 introduced a higher threshold to be met to allow an existing alcohol ban to be retained. Alcohol bans that do not meet the higher threshold will lapse on 31 October 2015.

14.     The most important requirements as outlined in the bylaw are:

·        evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

·        that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

·        consideration of community-focused solutions as an alternative or complement to an alcohol ban

·        consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

·        consideration to using one of the following times for consistency:

o   24 hours, 7 days a week (at all times alcohol ban);

o   7pm-7am daily (evening alcohol ban)

o   10pm-7am daylight saving and 7pm-7am outside daylight saving (night time alcohol ban)

o   7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

15.     Further detail of the decision-making requirements is appended to the proposal in Attachment D of this report.

Comments

16.     The former Rodney District Council implemented the Parakai alcohol ban in 2008 in response to reports from the police of a large rise in alcohol-related anti-social behaviour by youth in the Parakai area. Alcohol-related problems reported included disorderly behaviour, fighting, minor assaults, wilful damage and graffiti. The present hours are from 3pm-6am daily.

 

Evidence

17.     Evidence of alcohol-related crime or disorder indicates that:

·        legacy council information and data from the New Zealand Police for the period 1 September 2013 – 30 September 2014 supports the retention of the alcohol ban in Parakai

·        additional evidence from local community groups and organisations support the retention and amendment to the area and times of the Parakai alcohol ban

·        no new community-focused solutions have been identified as an alternative or complement to the existing alcohol ban, however it was recognised that there was a lack of opportunity in the area for young people to be engaged in more positive activities.

18.     The Parakai Recreation Reserve Board in their feedback supported the retention of an alcohol ban on the Parakai Recreation Reserve with the exclusion of the camping ground area. The reserve board supported the time of the ban changing from 3.00pm to 7.00am to align with the liquor ban time recommended for the Helensville area.

Options

19.     The local board has two options. To retain the alcohol ban (with or without the amendments to the area or time) or to allow the ban to lapse.

20.     The local board can review the summary of evidence provided for the alcohol ban in Attachment A and choose to:

·        confirm the retention of the Parakai alcohol ban

·        identify any changes to the Parakai alcohol ban

·        decide to allow the Parakai alcohol ban to lapse.

21.     It is important to note that the statutory requirements of this review means the retention of alcohol bans must be determined on evidence of high levels of alcohol-related crime or disorder.

22.     Based on the information received staff recommend to retain the Parakai alcohol ban. The reasons for this recommendation are:

·        there is sufficient evidence of a high level of alcohol-related crime or disorder to retain the alcohol ban with an amended time (3pm-7am daily) and an amended geographical area (to exclude the camping ground area)

·           the alcohol ban is appropriate, proportionate, and reasonable.

Next steps

23.     Staff will update the register of local alcohol bans to commence on 31 October 2015.

24.     Implementation of the local board decision (e.g. updating signage) will be coordinated through the Integrated Bylaw Review and Implementation programme.

Consideration

Local Board views and implications

25.     Since the commencement of the review in November 2014 the local board has been presented at workshops with the statutory decision making requirements, review process options, legacy council information, recent police data, and evidence from local community groups and organisations.

Māori impact statement

26.     Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau. 

27.     Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle. They propose that non-regulatory approaches should be considered to help reduce alcohol-related harm.

28.     The Parakai Recreation Reserve Board includes mana whenua representatives of Ngāti Whātua o Kaipara and supports the alcohol ban, refer Attachment C.

Implementation

29.     None

 

Attachments

No.

Title

Page

aView

Alcohol bans proposed to retain

33

bView

Map of Parakai alcohol ban

35

cView

Feedback from the Parakai Recreation Reserve Board

37

dView

Decision making criteria

39

     

Signatories

Authors

Daniel Pouwels - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 July 2015

 

 


Rodney Local Board

20 July 2015

 

 


Rodney Local Board

20 July 2015

 

 


Rodney Local Board

20 July 2015

 

 

Attachment D – Decision-making requirements

Local Government Act 2002

147B      Criteria for making resolutions relating to bylaws

Before making under section 151 a resolution relating to a bylaw under section 147, a territorial authority must be satisfied that—

(a)     there is evidence that the area to which the bylaw applies (or will apply by virtue of the resolution) has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area; and

(b)     the bylaw, as applied by the resolution,—

(i)         is appropriate and proportionate in the light of the evidence; and

(ii)        can be justified as a reasonable limitation on people's rights and freedoms.

Auckland Council Alcohol Control Bylaw 2014

7          Making alcohol bans

(1)          The council may make an alcohol ban for the purpose of prohibiting or otherwise regulating or controlling, either generally or for one or more specified periods, any or all of the following:

(a)          the consumption, bringing into or possession of alcohol in public places; and

(b)          in conjunction with (a), the presence or consumption of alcohol in vehicles, or vehicles of stated kinds or descriptions, in public places

 

(2)          The council must, before making an alcohol ban in clause 7(1) –

(a)          be satisfied that the alcohol ban gives effect to the purpose of the bylaw; and

(b)          comply with the decision-making requirements under Subpart 1 of Part 6 of the Local Government Act 2002; and

(c)          comply with the criteria under section 147B of the Local Government Act 2002 as follows

(i)           be satisfied that there is documented evidence that the area to which the alcohol ban will apply has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area; and

(ii)          be satisfied that the alcohol ban is appropriate and proportionate in light of the evidence and can be justified as a reasonable limitation on people’s rights and freedoms; and

(e)          investigate and where appropriate, implement community-focused solutions as an alternative to or to complement an alcohol ban; and

(f)          consider the views of the New Zealand Police; and

(g)          consider the views of Maori; and

(h)          consider the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply; and

(i)           consider the following times, where appropriate and not contrary to the requirements in subclause (2)(c) –

(i)           24 hours, 7 days a week (at all times alcohol ban);

(ii)          7pm to 7am daily (evening alcohol ban);

(iii)          10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban);

(iv)         7pm on the day before to 7am on the day after any weekend, public holiday or Christmas / New Year holiday period (weekend and holiday alcohol

The Auckland Council must consider its obligations under the New Zealand Bill of Rights Act 1990 when using its bylaw making powers

Local Board Decision making delegations

The Hibiscus and Bays Local Board has the delegated authority under the Auckland Council Alcohol Control Bylaw 2014 for all streets, local parks and other public places in private ownership within their local board area in accordance with the requirements set out in clause 7 of the Auckland Council Alcohol Control Bylaw 2014 which is available from the council’s website.

The Regulatory and Bylaws Committee holds jurisdiction for all regionally funded parks and facilities, including regional parks and the maunga administered by the Tūpuna Maunga o Tāmaki Makaurau Authority.


Rodney Local Board

20 July 2015

 

 

Ward Councillor Update

 

File No.: CP2015/04165

 

  

Purpose

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Penny Webster, to update them on the activities of the governing body.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 July 2015

 

 

Local Board Members Reports

 

File No.: CP2015/13848

 

  

Purpose

1.       The purpose of this report is to provide an opportunity for local board members to update the Rodney Local Board on projects and issues they have been involved with since the last meeting.

Executive Summary

2.       This is an opportunity for the Rodney Local Board members to provide verbal reports regarding members’ appointments or recent meetings attended. The following is a list of member appointments that report to the full local board:

·    Redvale Landfill Community Liaison (John McLean)

·    NZ Police (Rodney) Tactical Co-Ordination Team Representative (Steven Garner,    alternate Greg Sayers)

·    Local Government new Zealand (LGNZ) Zone 1 Representative (Brenda Steele)

·    Kawau Island Residents regular meetings (Brenda Steele, Steven Garner)

·    Forestry Liaison Group (Steven Garner)

·    Rural Advisory Panel (Thomas Grace)

·    Local Board Funding Policy Representative (Brenda Steele)

3.       Local board members may prefer to provide their reports in writing for future agendas.

4.       These reports are for members’ information only and no decisions can be made.

 

Recommendation/s

That the Rodney Local Board:

a)      receive the information.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 July 2015

 

 

Deputation/Public Forum Update

 

File No.: CP2015/13847

 

  

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

 

Attachments

No.

Title

Page

aView

Deputation/Public Forum Update

47

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 July 2015

 

 


Rodney Local Board

20 July 2015

 

 

Rodney Local Board Workshop Records

 

File No.: CP2015/13846

 

  

Purpose

1.       Attached is the Rodney Local Board workshop record for Monday, 6 July 2015.

Executive Summary

2.       The Rodney Local Board holds regular workshops.  The Rodney Local Board Transport Planning and Infrastructure Committee and the Rodney Local Board Parks, Culture and Community Development Committee also hold regular workshops. Records of those workshops are included in the relevant committee business agendas.

3.       Attached for information is the record of the most recent workshop meeting of the Rodney Local Board.

 

Recommendation/s

That the Rodney Local Board:

a)      Workshop record for Monday, 6 July 2015 be accepted.

 

 

Attachments

No.

Title

Page

aView

Workshop Record 6 July 2015

51

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

20 July 2015