Rodney Local Board Parks, Culture and Community Development Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board Parks, Culture and Community Development Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 6 July 2015 at 3.30pm.

 

present

 

Chairperson

Beth Houlbrooke

 

 

 

Deputy Chairperson

Greg Sayers

 

 

 

Members

James Colville

 

 

 

 

Warren Flaunty, QSM

 

 

 

 

Thomas Grace

(until 5.00pm item 19)

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Brenda Steele

 

 

 

 

ABSENT

 

Member

Steven Garner

 

 

 

IN ATTENDANCE

 

Independent Maori Statutory Board Member

Glenn Wilcox

 

(from 3.48pm, item 8.1)

 

 

 


Rodney Local Board Parks, Culture and Community Development Committee

06 July 2015

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RODPC/2015/25

MOVED by Member TP Grace, seconded by Member WW Flaunty:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)         accept the apology from Member SR Garner for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RODPC/2015/26

MOVED by Member BM Steele, seconded by Deputy Chairperson AG Sayers:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)         confirm the ordinary minutes of its meeting, held on Monday, 4 May 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

North Rodney Community Arts Council

 

Joy Bell and Jake Kennedy of the North Rodney Community Arts Council, supported by approximately 10 other people, were in attendance for the item. Ms Bell and Mr Kennedy sought support from the local board to utilise the Atlas site at 80 Great North Road, Warkworth as a community art facility. Mr Kennedy gave a PowerPoint presentation. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RODPC/2015/27

MOVED by Member BM Steele, seconded by Member WW Flaunty:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      thank the representatives from North Rodney Community Arts Council for their presentation on the possibility of using the building at the Atlas site, 80 Great North Road, Warkworth as a community art centre and request that the matter be referred to a future workshop for discussion.

CARRIED

 

Attachments

a     North Rodney Community Arts Council presentation

 

 

8.2

Te Whau Walkway and Snells Beach to Warkworth Walkway

 

June Turner and Gary Heaven in attendance for this item. Ms Tuner and Mr Heaven outlined the concept for a walkway connection from Snells Beach to Warkworth. The concept for this walkway has been around for some years and Mr Heaven presented a fresh approach. Ms Turner and Mr Heaven sought support from the local board for the walkway network proposed and the use of paper roads. Mr Heaven gave a PowerPoint presentation. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RODPC/2015/28

MOVED by Member TP Grace, seconded by Member JG Colville:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      thank the representatives from Snells Beach Residents and Ratepayers Association for their presentation in regard to the Te Whau Walkway at Snells Beach and the proposal for a walkway between Snells Beach and Warkworth.

 

CARRIED

 

Attachments

a     Snells Beach to Warkworth walkway proposal

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Parks Capital Works Programme 2015/2016

 

Jeff Lyford (Parks Advisor) in attendance for this meeting.

 

Resolution number RODPC/2015/29

MOVED by Member PH Pirrie, seconded by Member WW Flaunty:   

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)         approve the Rodney Local Board 2015/2016 Parks Capital Works Programme, including Locally Driven Initiative budget allocations, as detailed in Attachment A to the agenda report.

b)        delegate the reprioritisation of existing asset renewals to the Manager of Local and Sports Parks North, as informed by updated asset condition assessments, throughout the 2015/2016 financial year, provided that the Manager inform the Chairperson of the Parks, Culture and Community Development Committee prior to any reprioritisation and regularly update the committee on any use of the delegation at a local board workshop.

c)         request that the General Manager of Sports, Parks and Recreation update the local board on which officers will progress the following allocated Locally Driven Initiative fund in the 2015/2016 financial year “Consult with the community to understand their needs for indoor sport facilities in Kumeu/Huapai/Helensville and investigate options and progress the planning.”

 

CARRIED

 

 

13

Warkworth Showgrounds

 

Emma Morgan (Team Leader Sport and Recreation), Neil Coventry (Sports Partnerships Project Manager) and Jeff Lyford (Parks Advisor) in attendance for this item.

 

Resolution number RODPC/2015/30

MOVED by Member BM Steele, seconded by Member TP Grace:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approve $380,000 from Rodney Local Board Parks Capital Works Programme 2015/2016, Warkworth Showgrounds budget, for the installation of the membrane bio-reactor (MBR) wastewater treatment and disposal system at Warkworth Showgrounds, on the condition that the Mahurangi Community Sport and Recreation Collective can fund associated annual operational costs.

b)      support the Mahurangi Community Sport and Recreation Collective request to provide the addition of a second changing room portacom on-site to meet immediate park demand subject to landowner approvals and other relevant approvals being obtained.

c)      support the Mahurangi Community Sport and Recreation Collective Incorporated proposal to upgrade the Mahurangi Rugby clubrooms to accommodate access by other sports to the toilets, changing facilities and clubroom, in the interim until further planning is undertaken for the multi-sport facility.

d)      approve the allocation of up to $90,000 from Rodney Local Board Parks Capital Works Programme 2015/2016, Warkworth Showgrounds budget, for the upgrade of the Mahurangi Rugby clubrooms specifically for new toilets and changing room facilities, conditional on a funding agreement being executed between Auckland Council, Mahurangi Rugby Club and the Mahurangi Community Sport and Recreation Collective, with the Chairperson and Deputy Chairperson of the Parks, Culture and Community Development Committee being delegated final approval of the amount following the provision of detailed plans of the works.

e)      support the Mahurangi Community Sport and Recreation Collective Incorporated and Mahurangi Gymnastics Club to progress with plans to build a gymsports facility as Stage A of a future multi-sport building at Warkworth Showgrounds.

f)       approve $60,000 from Rodney Local Board Parks Capital Works Programme 2015/2016, Warkworth Showgrounds budget, for the design of the multi-purpose complex including all four stages as outlined in Attachment D to the agenda report  being ‘Building elements for each stage of the multi-purpose building.’

g)      approve $200,000 from Rodney Local Board’s  Parks Capital Works Programme 2015/2016, Warkworth Showgrounds budget, towards the multi-purpose building platform earthworks.

h)      note that the total expenditure being approved in this report for the Warkworth Showgrounds project is $730,000.

 

CARRIED

 

 

14

Community Development, Arts and Culture Work Programme 2015/2016

 

Kaye Glamuzina (Manager Arts and Culture) and Sue Dodds (Senior Community Development Project Manager) in attendance for this item.

 

Resolution number RODPC/2015/31

MOVED by Member BM Steele, seconded by Member PH Pirrie:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A to the agenda report), noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach.

b)      approve the community lease work plan for 2015/2016 (Attachment B to the agenda report).

c)      request that officers report back to the local board with the arts facility renewals capital work programme.

d)      request that officers report back to the local board on the community facilities renewals capital work programme.

 

CARRIED

 

 

15

New community lease to Helensville-Waimauku Family Budgeting Service Incorporated

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODPC/2015/32

MOVED by Member BM Steele, seconded by Chairperson BP Houlbrooke:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approves a community lease to Helensville-Waimauku Family Budgeting Service Incorporated for part (being 92.4m²) of the refurbished community space in the basement of the Helensville War Memorial Hall, 49 Commercial Road, Helensville (Attachment C shows the lease area as outlined in red).

b)      acknowledges the informal management agreement between Helensville-Waimauku Family Budgeting Service Incorporated (as lease-holder) and the Helensville Emergency Foodbank for the provision of accommodation to the Helensville Emergency Foodbank. (Attachment B details the letter of agreement between the two parties).

c)      approves the terms and conditions of the community lease in accordance with the Auckland Council Community Occupancy Guidelines 2012 pertaining to community groups occupying rooms within larger council buildings as follows:

i)       Term 5 years commencing date of occupation with one 5 year right of renewal

ii)      Rent - $1.00 per annum if requested

iii)     Operational charge of $25 per m² per annum

iv)     The Helensville-Waimauku Family Budgeting Service Incorporated Community Outcomes Plan be attached to the lease document

d)      approves the Helensville-Waimauku Family Budgeting Service Incorporated Community Outcomes Plan as attached to the agenda report (Attachment D).

e)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 


 

16

New community lease and licence to occupy to Kaukapakapa Pony Club Incorporated

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODPC/2015/33

MOVED by Member PH Pirrie, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approve a community lease and licence to occupy to the Kaukapakapa Pony Club Incorporated for part of Sinclair Park described as Part Allotment E16 Ararimu Parish to (Attachment A GIS aerial view outlining the proposed lease area in blue and licence to occupy area in red) subject to the following terms and conditions:

i)       Term – 10 years commencing 1 August 2015 with one 10 year right of renewal;

ii)      Rent - $1.00 plus GST per annum if requested;

iii)     The approved Kaukapakapa Pony Club Incorporated Community Outcomes Plan be attached to the lease document;

b)      approve the Kaukapakapa Pony Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

c)      note all other terms and conditions in accordance with the Reserves Act 1977, Auckland Council Community Occupancy Guidelines 2012 and the Sinclair Park Reserve Management Plan 2001.

d)      grant retrospective landowner approval for the installation of a permanent cross country course over the area occupied by the pony club (Attachment C GIS aerial view with siting of jumps highlighted as yellow dots and Attachment D being letter from David Wilkinson, Cross Country Course Designer and Builder, providing information on the installation). Noting that the club will be responsible for any fixtures they own and maintain.

 

CARRIED

 

 

17

New community lease to Art Kaipara Incorporated

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODPC/2015/34

MOVED by Member PH Pirrie, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approves a community lease to Art Kaipara Incorporated for part (being 158m²) of the refurbished community space in the basement of the Helensville War Memorial Hall, 49 Commercial Road, Helensville (Attachment A to the agenda report shows the lease area as outlined and cross-hatched in red).

b)      approves the terms and conditions of the community lease in accordance with the Auckland Council Community Occupancy Guidelines 2012 pertaining to community groups occupying rooms within larger council buildings as follows:

i)       Term 5 years commencing date of occupation with one 5 year right of renewal

ii)      Rent - $1.00 per annum if requested

iii)     Operational charge of $25 per m² per annum

iv)     Art Kaipara Incorporated Community Outcomes Plan be attached to the lease document

c)      approves the Art Kaipara Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B to the agenda report).

d)      notes all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

 

18

Libraries Proposed Property Renewals Programme for 2015/2016

 

Vicki Clarke (Service Delivery Manager Kowhai Coast Libraries) and Paul Durling (Property Coordinator) in attendance to that item.

 

Resolution number RODPC/2015/35

MOVED by Chairperson BP Houlbrooke, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      defer the Libraries Proposed Property Renewals Programme for 2015/2016 item to a future meeting and request more detail on the issues at Kumeu Library and on proposed fittings, fixtures and equipment.

 

CARRIED

 

 

19

Community Led Environmental Projects Budget FY2014/2015 End of Year Report

 

Guia Nonoy (Relationship Advisor), Tracy Tristram (Environment Programmes Advisor) and Simon Wilkinson (Wilkinson Environmental) in attendance for this item. Mr Wilkinson gave a PowerPoint presentation on the Kumeu – Helensville Industrial Pollution Prevention Project which the local board funded. A copy of the presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RODPC/2015/36

MOVED by Member PH Pirrie, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      receive the community led environmental projects budget FY 2014/2015 end of year report.

 

CARRIED

 

Attachments

a     Kumeu - Helensville Industrial Pollution Prevention Programme

 

 

 

 

 

 

20

Rodney Rural Halls and Reserves

 

Tracy Mossman (Project Manager) and Ian Alexander (Contracts and Relationship Advisor) in attendance for this item.

 

Resolution number RODPC/2015/37

MOVED by Deputy Chairperson AG Sayers, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      acknowledges that consultation with the community will occur in August 2015 regarding possible future management and governance options for rural halls in the Rodney Local Board area and the roles and responsibilities of reserve advisory groups.

 

CARRIED

 

 

21

Community Facilities Network Plan

 

Resolution number RODPC/2015/38

MOVED by Member PH Pirrie, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)         support the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities.

b)        note that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

c)         provides the following feedback on the Community Facilities Network Plan:  

(i)            It is not clear how the Plan will be kept up-to-date as in the last few months new facilities have been completed, the need for a new facility or an existing facility’s improvement, expansion or renewal has become apparent.  While there is a review statement in the Plan it is not clear how local boards will inform or contribute to that review.

(ii)          Section 2.1.1 Auckland Council Governance Model fails to mention the role that local boards play in advocating for the future needs of their communities in terms of community facilities including libraries.  This advocacy informs the governing body decision-making and this section of the Plan would benefit from a more informed statement of the role of local boards.

(iii)         The Rodney Local Board area benefits from a network of locally owned community halls which generally receive little support for their ongoing management and maintenance.  The local board would like to see these facilities incorporated into the network schedule of community halls and other community facilities as they provide an integral service in their communities in association with the council owned network. The community halls include: Glorit Memorial Hall, Matakana Hall, Tomarata Hall, Hoteo North School Society Hall, Mahurangi West, Dairy Flat Community Hall, Waitoki Village Hall, Taupaki Hall, Kumeu and District Community Centre, Puhoi Centennial Hall, Port Albert Hall, Wharehine Hall, Forest Reserve Hall and Riverhead Hall.

(iv)         The acknowledgment of these community owned facilities above and the contribution they make to their community is invaluable. The local board would also like to support continued rates remission for these facilities in acknowledgement of their continued community benefit.  This recognition is critical to their ongoing operations and financial viability.

(v)          The local board requests that all facilities, council owned and community owned, are reflected on the map included in section 2.4 of the Plan as it is recognised that this will provide a commonly used visual reference point.  Referencing them in the text only does not provide enough visibility and community owned facilities may be easily overlooked.

(vi)         The continued annual asset based operational funding for council owned and leased facilities is a matter of concern as the funding allocations are inconsistently applied across the council-wide network of facilities.  Some council owned (and in some instances community owned) facilities across Auckland receive operational funding while other facilities receive little or no funding.  The influence of legacy approaches has created a disparate application of asset based operational funding and while reconciliations and a more equitable approach has been mooted this has failed to happen.  The local board continues to advocate strongly for equitable funding across the network and will continue to seek a financial recognition of all eligible community facilities across the local board area for dedicated and adequate operational funding.

(vii)        The local board has concerns regarding the proposed approach for disposals and divestment as it is not clear how local boards will be involved in the process of determination and how local board endorsement will be sought.

(viii)      Under Appendix 1 of the Community Facilities Network Plan reference is made to the ‘Helensville Community Centre’ and the Helensville War Memorial Hall’ while these two buildings are the same and known as the Helensville War Memorial Hall.  This reference could possibly be to the Helensville Scout Hall at 10 Porter Crescent, Helensville.

(ix)         Under the Community Facilities Network Action Plan, Section 1.2 ‘Projects due to be or recently completed’ the list should include the imminent completion of the Helensville War Memorial Hall basement refurbishment which creates additional community space.

(x)          Under the Community Facilities Network Action Plan, Section 1.3 ‘Actions to be investigated’

a.    clarity is sought regarding the scope of initiative number 89 to ‘Undertake a community needs assessments to assess whether the existing facilities in Rodney are aligned to community needs’.

b.    add the following words to the end of initiative number 90 “…i.e. community space on the ‘Atlas Site’ including arts” and clarify whether or not that is the purpose of the multi-purpose space.

c.    insert the following three local board plan initiatives which are not strictly ‘sport related’ but rather may include ‘leisure’ and ‘community’ facilities; Partner with the community to design and build a multisport facility at the Warkworth Showgrounds”; “Design and plan for the upgrade and expansion of indoor sports facilities at Centennial Park, Wellsford in partnership with the community” and “Consult with the community to understand their needs for an indoor sports facility in the Kumeu/Huapai/Helensville/Riverhead area and investigate options.”

d.    insert the following local board plan initiative “Re-open the former Wellsford Library building for community uses under an economically sustainable model”

e.    confirm what item 90 is referring to as it not clear what the multi-purpose space relates to.

(xi)       request an update on the local board’s previous feedback (dated 17             March             2015 and 10 November 2014) and how this feedback was             addressed and acknowledged by the latest draft Plan, in particular, the             feedback from the local board on aquatic and leisure facilities.

 

CARRIED

 

Attachments

a     Page 227

 

Secretarial Note: Page 227 in the agenda for item 21 was printed as a blank page. For completeness, the details of that page have been attached to the file copy of the minutes attachments and can be viewed on the Auckland Council website.

 

 

22

Wellsford Greenways Plan

 

Resolution number RODPC/2015/39

MOVED by Member PH Pirrie, seconded by Member JG Colville:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      adopt the Wellsford Greenways Plan included as Attachment A to the agenda report, including the five priority routes as identified in the plan:

i)       G1 - Matheson Road overbridge adjacent the railway to Harrison Street

ii)      G2 - Centennial Park Road and Centennial Park (Complete a circuit within the Centennial Park)

iii)     G3 - Connection over the railway from town to Stockyards via overbridge (advocate to further connect into Centennial Park via Stockyards or adjacent land)

iv)     G4 - Connection over State Highway 1

v)      G5 - Kaipara Highway (section of footpath).

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

23

Swimming Pool Fencing Exemption – Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Resolution number RODPC/2015/40

MOVED by Member WW Flaunty, seconded by Chairperson BP Houlbrooke:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)         receive the application by:

i)          32 Drury Lane, RD4, Pine Valley

ii)         192 Hunter Road, RD2, Taupaki

iii)        49 Taumata Road, Omaha

iv)        241 Sharp Road, Matakana

v)         43 Kokopu Street, Omaha

vi)        200 Valley Road, Waimauku

vii)       162 Annett Road, Huapai

viii)      505 Rodney Road, Pakiri

ix)        599 Haruru Road, RD3, Kaukapakapa

x)         577 Haruru Road, RD3, Kaukapakapa

 

b)         GRANT THE APPLICATION by J and B Donald, 32 Drury Lane, RD4, Dairy Flat for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection and subject to the steps being moved 1.2m away from the spa pool when not in use. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

c)         GRANT THE APPLICATION by Mark Robertson, 192 Hunter Road, Taupaki, RD 2, Henderson for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection and subject to the steps being moved 1.2m away from the spa pool when not in use. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

d)         GRANT THE APPLICATION by John Scott, 49 Taumata Road, Omaha for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool being moved 1.2m away from the glass pool fence. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

e)         GRANT THE APPLICATION by JA and RJ Wylie Family Trust,  241 Sharp Road, Matakana for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for a swimming pool fence that is 1.2m high but has 25mm gaps in the mesh (rather than the required 10mm gap) and subject to the exemption being personal to the applicant at the above address.

f)          GRANT THE APPLICATION by James Wadham, 43 Kokopu Street, Omaha for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

g)         GRANT THE APPLICATION by Tim Pike, 200 Valley Road, RD 1, Waimauku for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection, the steps being moved 1.2m away from the spa when it is not in use. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

h)         GRANT THE APPLICATION by Juan Aguilera, 162 Annett Road, Huapai for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool, the pool being moved 1.2m away from the glass balustrade, and the steps being moved 1.2m away from the spa when not in use. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

i)          GRANT THE APPLICATION by Rose Wilkinson and Raymond Allen, 505 Rodney Road, Leigh for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an in ground spa pool subject to the exemption being personal to the applicant at the above address, the pool remaining in the same location as the day of inspection and the metal engineered cover being kept in good condition and secured on the spa at all times when not in use.

j)          GRANT THE APPLICATION by Wendy and Laurence Fagan, 599 Haururu Road, RD 3, Kaukapakapa for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address subject to the trellis being replaced with non-climbable material and the removal of the wooden bench seat. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

k)         GRANT THE APPLICATION by Mark and Gillian Selman, 577 Haruru Road, RD 3, Kaukapakapa for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the exemption being personal to the applicant at the above address and the pool remaining in the same location as the day of inspection and subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)           Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

 

CARRIED

 

 

24

Local Board Members Reports

 

Resolution number RODPC/2015/41

MOVED by Chairperson BP Houlbrooke, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      receive the verbal information.

 

CARRIED

 

 

 

 

 

25

Rodney Local Board Parks, Culture and Community Development Committee Workshop Records

 

Resolution number RODPC/2015/42

MOVED by Chairperson BP Houlbrooke, seconded by Member JG Colville:   

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      Workshop Records for 18 and 25 May and 8 June 2015 be accepted.

 

CARRIED

 

 

26

Deputation/Public Forum Update

 

Resolution number RODPC/2015/43

MOVED by Member BM Steele, seconded by Chairperson BP Houlbrooke:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

  

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

5.27 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks, Culture and Community Development Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................