Tenders and Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Tenders and Procurement Committee held in the Level 26, 135 Albert Street, Auckland on Tuesday, 28 July 2015 at 9.31am.

 

present

 

Chairperson

Cr Dick Quax

 

Deputy Chairperson

Cr Denise Krum

 

Members

Cr Anae Arthur Anae

Until 10.37 am, Item 11.

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

 

 

ABSENT

 

 

Cr Cameron Brewer

 

 

Mayor Len Brown

 

 

Deputy Mayor Penny Hulse

 

 

ALSO PRESENT

 

 

Cr Calum Penrose

Until 10.25 am, Item 10.

 

Cr Chris Darby

From 9.52 am, Item 9.

 

 

 


Tenders and Procurement Committee

28 July 2015

 

1††††††††† Apologies

 

Resolution number TEN/2015/26

MOVED by Chairperson D Quax, seconded by Cr SL Stewart:

That the Tenders and Procurement Committee:

a)         accept the apologies from Mayor LCM Brown, Deputy Mayor PA Hulse and Cr CE Brewer for absence.

CARRIED

 

 

2††††††††† Declaration of Interest

 

There were no declarations of interest.

 

 

3††††††††† Confirmation of Minutes

 

Resolution number TEN/2015/27

MOVED by Deputy Chairperson DA Krum, seconded by Cr SL Stewart:

That the Tenders and Procurement Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 June 2015, including the confidential section, as a true and correct record.

CARRIED

 

 

4††††††††† Petitions

 

There were no petitions.

 

 

5††††††††† Public Input

 

There was no public input.

 

 

6††††††††† Local Board Input

 

There was no local board input.

 

 

7††††††††† Extraordinary Business

 

There was no extraordinary business.

 

 

8††††††††† Notices of Motion

 

There were no notices of motion.

 

 

 

 

 

9

Procurement Strategy Implementation Update, July 2015

 

Cr C Darby entered the meeting at 9.52 am.

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number TEN/2015/28

MOVED by Chairperson D Quax, seconded by Cr SL Stewart:

That the Tenders and Procurement Committee:

a)††††† receive the Procurement Strategy Implementation report and presentation.

CARRIED

 

Attachments

a†††† 28 July 2015, Tenders and Procurement Committee, Item 9, Procurement Strategy Implementation Update, July 2015.

 

 

10

Professional Services Category Strategy, July 2015

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr C Penrose left the meeting at 10.25 am.

Cr AJ Anae left the meeting at 10.29 am.

Cr AJ Anae returned to the meeting at 10.35 am.

Cr C Darby left the meeting at 10.36 am.

 

Secretarial note:††††††††† Clause e) was added to the original motion with the agreement of the meeting.

 

Resolution number TEN/2015/29

MOVED by Chairperson D Quax, seconded by Deputy Chairperson DA Krum:

That the Tenders and Procurement Committee:

a)††††† endorse the proposed approach for the Professional Services Category;

b)††††† approve the market approach detailed in paragraph 14 below for Technical and Engineering and Project Management Services;

c)††††† delegate to the General Manager of Procurement to approve the final Procurement Plan; and

d)††††† note that the outcome of the market approach will be submitted to the Tenders and Procurement Committee for their approval prior to contracts being awarded

e)††††† recommend staff report back to the Tenders and Procurement Committee and provide an update on Professional Services Category Strategy, at the end of the 2015/16 Financial Year.

CARRIED

 

Attachments

a†††† 28 July 2015, Tenders and Procurement Committee, Item 10, Professional Services Category Strategy, July 2015.

 

 

 

 

 

 

 

11

New process for Unsolicited Proposals, July 2015

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr AJ Anae left the meeting at 10.37 am.

Cr C Darby returned to the meeting at 10.39 am.

 

Resolution number TEN/2015/30

MOVED by Chairperson D Quax, seconded by Chairperson AJ Anae:

That the Tenders and Procurement Committee:

a)††††† receive the report and presentation on Auckland Councilís unsolicited proposals process.

CARRIED

 

Attachments

a†††† 28 July 2015, Tenders and Procurement Committee, Item 11, New process for Unsolicited Proposals, July 2015.

 

 

12††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

10.51 am††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tenders and Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................