I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 28 July 2015

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Brian Neeson, JP

 

Members

Callum Blair

 

 

John McLean

 

 

Margaret Miles, JP

 

 

Christine Rankin-MacIntyre

 

 

(Quorum 3 members)

 

 

 

Suad Allie

Democracy Advisor

 

21 July 2015

 

Contact Telephone: (09) 414 2684

Email: suad.allie@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

1

Governance

·         Board Leadership

·         Board-to-Council Relationships

·         Board-to-Board Relationships

·         Civic Duties

·         Advocacy (local, regional, and central government)

·         Relationships with Maoridom

·         Relationships with government departments and agencies

·         Relationship with Property CCO

·         Relationship with Auckland Waterfront Development

·         Advocacy with Governing Body (Local Board Plan; Local Board Agreements)

·         Unitary Plan

·         Local area plan

Brian Neeson

Lisa Whyte

 

2

Regulatory & Bylaws / Civil Defence Emergency Management

.

·         Resource consents

·         Heritage

·         Liquor

·         Gambling

·         Swimming pools fencing

·         Trees

·         Bylaws

·         Relationships with the Civil Defence Emergency Management Group

·         Community preparedness, disaster response, relief, and recovery

Callum Blair

John McLean

Christine Rankin-MacIntyre

Margaret Miles (Resource Consents only)

3

Events / Arts and Culture

 

·         Community celebration

·         Community identity

·         Neighbourhood gatherings and renewal

·         Event compliance

·         Relationship with ATEED

·         Relationship with Regional Facilities CCOs

·         Tourism

·         Artistic and cultural service levels

·         Promoting all aspects of artistic endeavour

·         Development of public art strategy and policy

Margaret Miles

4

Community and social well-being / Local Facilities

 

·         Community development

·         Neighbourhood relationships

·         Funding for neighbourhood projects

·         Community safety (excl. town centres)

·         Graffiti removal

·         Community advocacy

·         Relationships with Youth

·         Leisure centres

·         Community houses

·         Halls

·         Community hubs

·         Arts facilities

·         Community Partnerships

·         Asset Management

Callum Blair
Margaret Miles

 

 

 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

5

Libraries

·         Stewardship of libraries

·         Mobile library

Christine Rankin-MacIntyre
Lisa Whyte

6

Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)

 

·         Stewardship of sports parks

·         Stewardship of recreation facilities

·         Relationship with sports clubs

·         Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

·         Design and maintenance

·         Plantings, playgrounds, bollards, and walkways

·         Skateparks

·         Track Network development

Margaret Miles

Lisa Whyte

7

Town Centres

·         Town centre renewal

·         Design and maintenance

·         Community safety within town centres

·         Business Improvement Districts liaison

·         Urban design

·         Built Heritage

Margaret Miles
Brian Neeson

8

Transport / Regional Transport and CBD development

 

·         Local transport projects and public transport

(incl. roading, footpaths, cycleways)

·         Liaison on regional Transport matters

·         2nd harbour crossing

·         Bridge walk cycleway

·         Inner City Rail Link

·         Waterfront development

·         CBD master plan

John McLean
Margaret Miles

9

Natural Environment

.

·         Restoration of wetlands, streams, and waterways

·         Local priorities in relation to regional environmental management

·         Costal management including mangrove encroachment and erosion mitigation

·         Relationships with Watercare

·         Waste minimisation strategy

·         Bio security

John McLean
Callum Blair
Lisa Whyte
(waste minimisation only)

10

Economic Development / Financial oversight

 

·         Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team

·         Establish and promote local opportunities for increased tourism and economic development

·         Budgets

·         Project expenditure

·         Monitor GB strategy and Finance

·         Service Levels

·         Local funding policy

Lisa Whyte
Margaret Miles

 

 

 


Upper Harbour Local Board

28 July 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          8

12        Meeting Minutes Upper Harbour Local Board, Tuesday 14 July 2015                    9

13        Ratification of Submission to the New North Shore Bus Network                       19

14        Upper Harbour Local Board Discretionary Funds Status as at the financial year end of June 2015                                                                                                                      27

15        Record of the Upper Harbour Local Board Portfolio Briefings held in June 2015 29

16        Record of the Upper Harbour Local Board Workshop held on
7 and 21 July 2015.                                                                                                      
35

17        Summary of Actions and Reports Requested - Upper Harbour Local Board - July 2015                                                                                                                                       41

18        Governing Body Members' Update                                                                           45

19        Board Members' Reports                                                                                           47  

20        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 14 July 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Upper Harbour Local Board

28 July 2015

 

 

Meeting Minutes Upper Harbour Local Board, Tuesday 14 July 2015

 

File No.: CP2015/09885

 

  

Purpose

The open unconfirmed minutes of the Upper Harbour Local Board meeting held on

Tuesday, 14 July 2015, are attached at item 12 of the Agenda for the information of the Board only.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 14 July 2015 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Attachments

No.

Title

Page

aView

09062015, Upper Harbour Local Board unconfirmed minutes -09062015

11

      

Signatories

Authors

Suad Allie – Democracy Advisor

Authorisers

Eric Perry – Relationship Manager

 


Upper Harbour Local Board

28 July 2015

 

 








Upper Harbour Local Board

28 July 2015

 

 

Ratification of Submission to the New North Shore Bus Network

 

File No.: CP2015/14162

 

  

Purpose

1.       The purpose of the report is for the Upper Harbour Local Board to ratify their submission to the Auckland Transport on the new bus network for the North Shore.

Executive Summary

2.       Auckland Transport released a new bus network for the North Shore for consultation from 2 June to 13 July.  The Upper Harbour Local Board was invited to make a submission on the new network.  The Upper Harbour Local Board’s submission was finalised and forwarded to Auckland Transport on 15 July 2015.

3.       This report seeks ratification by the Upper Harbour Local Board of the Board’s final submission to the new bus network for the North Shore, sent to Auckland Transport, on 15 July 2015.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      ratify the final submission on the new bus network for the North Shore, sent to Auckland Transport, on 15 July 2015.

 

 

Attachments

No.

Title

Page

aView

Upper Harbour Local Board submission to the new bus network for the North Shore

21

    

Signatories

Authors

Jerome Cameron – Graduate Advisor

Authorisers

Eric Perry – Relationship Manager

 


Upper Harbour Local Board

28 July 2015

 

 







Upper Harbour Local Board

28 July 2015

 

 

Upper Harbour Local Board Discretionary Funds Status as at the financial year end of June 2015

 

File No.: CP2015/14166

 

  

Purpose

1.       This report provides an update to the Upper Harbour Local Board on the availability of discretionary funding for the 2015/2016 financial year. It also provides a running total of the balances of the board’s various discretionary funds.

Executive summary

2.       The Upper Harbour Local Board has a number of discretionary funds available in the 2015/2016 financial year. The current balances of the board’s discretionary funds are as follows:

Fund

Total available in 2015/16
($)

Amount spent
($)

Balance remaining
($)

Local Discretionary Community Grants

114,000.00

0.00

114,000.00

Local Events Contestable Fund

77,000.00

0.00

77,000.00

Regional Grants allocated to LDI

114,000.00

0.00

114,000.00

Community Response Fund

50,000.00

0.00

50,000.00

Parks, Sports and Recreation Response Fund

103,000.00

0.00

103,000.00

Environment Response Fund

35,000.00

0.00

35,000.00

Planning and Development Response Fund

35,000.00

0.00

35,000.00

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jerome Cameron – Graduate Advisor

Authorisers

Eric Perry – Relationship Manager

 


Upper Harbour Local Board

28 July 2015

 

 

Record of the Upper Harbour Local Board Portfolio Briefings held in June 2015

 

File No.: CP2015/14187

 

  

Purpose

1.       The purpose of this report is to record the Upper Harbour Local Board Portfolio Briefings which have occurred during the previous month.

Executive Summary

2.       The Upper Harbour Local Board held the following Portfolio Briefings in the month of June:

·          Albany Hub Revised Plans – Thursday, 2 June 2015.

·          Community Development, Arts and Culture (CDAC) – Tuesday, 23 June 2015.

3.       Attached for the board member’s information is a summary of each of the briefings listed above.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the record of Upper Harbour Local Board Portfolio Briefings held in June 2015.

 

Attachments

No.

Title

Page

aView

Albany Hub Working Party -2 June 2015

31

bView

CDAC Portfolio Holder Briefing - 23 June 2015

33

     

Signatories

Authors

Karen Marais – Local Board Services

Authorisers

Eric Perry – Relationship Manager

 


Upper Harbour Local Board

28 July 2015

 

 


Upper Harbour Local Board

28 July 2015

 

 


Upper Harbour Local Board

28 July 2015

 

 

Record of the Upper Harbour Local Board Workshop held on
7 and 21 July 2015.

 

File No.: CP2015/09879

 

  

Executive summary

The Upper Harbour Local Board workshop held on 7 and 21 July 2015. Copy of the workshop record is attached.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshop held on

7 and 21 July 2015.

 

Attachments

No.

Title

Page

aView

20150707, Upper Harbour Local Board, 7 July workhop minutes

37

bView

20150721, Upper Harbour Local Board, 21 July workhop minutes

39

    

Signatories

Authors

Suad Allie - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

28 July 2015

 

 


Upper Harbour Local Board

28 July 2015

 

 


Upper Harbour Local Board

28 July 2015

 

 

Summary of Actions and Reports Requested - Upper Harbour Local Board - July 2015

 

File No.: CP2015/14188

 

  

Purpose

1.       The purpose of this report is to update the Upper Harbour Local Board on the status of actions and requested reports arising out of local board business meetings.

Executive summary

2.       The attached schedule provides a list of the actions and reports requested arising out of the Upper Harbour Local Board business meetings and workshops, and their current status.

3.       The completed actions listed will be removed from the list once the board is satisfied that the matter has been resolved.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – July 2015 report.

 

 

Attachments

No.

Title

Page

aView

Summary of Actions and Reports Requested - July 2015

43

     

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

28 July 2015

 

 



Upper Harbour Local Board

28 July 2015

 

 

Governing Body Members' Update

File No.: CP2015/03951

 

  

Executive summary

An opportunity is provided for governing body members to update the board on governing body issues relating to the Upper Harbour Local Board.

 

Recommendations

That the Upper Harbour Local Board:

a)         receive the governing body members’ verbal updates.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Suad Allie - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

28 July 2015

 

 

Board Members' Reports

 

File No.: CP2015/01526

 

  

Executive summary

An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Suad Allie – Democracy Advisor

Authorisers

Eric Perry – Relationship Manager