Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitakere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 9 July 2015 at 6.30pm.

 

present

 

Chairperson

Sandra Coney, QSO

 

 

 

Deputy Chairperson

Denise Yates, JP

 

 

 

Members

Neil Henderson

 

 

 

 

Steve Tollestrup

 

 

 

 

Saffron Toms

 

 

 

 

ABSENT

 

Member

Greg Presland

 

 

 

 

 

 

 

 

 

 

 

 

 


Waitākere Ranges Local Board

09 July 2015

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

Resolution number WTK/2015/119

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitākere Ranges Local Board:

a)         Accepts the apology from Member Greg Presland for absence.

CARRIED

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register. 

            Register

Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Women’s Health Action Trust – Patron

Neil Henderson

·       Portage Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Weedfree Trust – Employee

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust – Trustee

·       Titirangi Residents & Ratepayers Group – Committee Member 

·       Whau Coastal Walkway Environmental Trust – Trustee

·       Combined Youth Services Trust - Trustee

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Waitakere Task force on Family Violence – Appointee

Saffron Toms

       NIL

Denise Yates

·       Friends of Arataki Incorporated – Committee member

·       Ecomatters Environment Trust – Trustee

·       Keep Waitakere Beautiful Trust – Trustee

·       Huia-Cornwallis Ratepayers & Residents Association – Co-chairperson

·       Charlotte Museum Trust – Trustee

 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

                                              

Board Member

Organisation / Position

Sandra Coney

·       Friends of Arataki Incorporated – Trustee

Neil Henderson

·       Friends of Arataki Incorporated – Trustee

·       Living Cell Technologies Animal Ethics Committee – Member

Saffron Toms

·       Ark in the Park – Governance Group Member

 

4          Confirmation of Minutes

 

Resolution number WTK/2015/120

MOVED by Chairperson S Coney, seconded by Member SR Tollestrup:  

That the Waitākere Ranges Local Board:

a)         Confirms the ordinary minutes of its meeting, held on Thursday, 25 June 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

Resolution number WTK/2015/121

MOVED by Deputy Chairperson DA Yates, seconded by Chairperson S Coney:  

That the Waitākere Ranges Local Board:

a)      Acknowledged the passing of Vic White from Laingholm.

 

CARRIED

 

7          Update from Ward Councillors

 

The Waitakere Ranges Local Board received an update from Deputy Mayor Penny Hulse on matters being addressed by Governing Body including:

 

·           Free collection

·           Update on filming around Hobsonville and Henderson Film Studio

 

Secretarial note:  apology from Councillor Linda Cooper was noted.

 

8          Deputations

 

Submissions on the Huia Domain Erosion Mitigation Options

           

8.1

Resolution number WTK/2015/122

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)     Hears the relevant submissions on the Huia Domain Erosion Mitigation Options from:

i)          John Bates

ii)         Jo Quatermass

iii)       Christine Johnston

iv)       Huia Domain Protection Group

·        Ereatara Tamepo (mihi)

·        Bruce Crum

·        Lee Bullinger

·        Peter Dix

·        Fleur Gray, Tim De Roles and Erina Tamepo

b)   Receives the public submissions from John Bates, Jo Quatermass, Christine Johnston and Huia Domain Protection Group and thank them for their submissions.

CARRIED

 

Secretarial note:  A powerpoint presentation  was provided by Huia Domain Protection Group.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Attachments

a          Huia Domain Protection Group presentation

 

 

 

 

9          Public Forum

 

            There was no public forum

 

 

Precedence of Business

Resolution number WTK/2015/123

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitakere Ranges Local Board

a)         Agrees that Item 14 - Huia Domain Erosion Mitigation Options be accorded precedence at this time.

 

CARRIED

 


 

14

Huia Domain Erosion Mitigation Options

 

Resolution number WTK/2015/124

MOVED by Chairperson S Coney, seconded by Member S Toms:  

That the Waitākere Ranges Local Board:

a)     Thanks those who have spoken to their submissions at tonight’s meeting.

b)     Receives the consultation feedback provided on options to mitigate erosion at Huia Domain.

c)     Requests that the Manager Local and Sports Parks West continues to engage with submitters as required

d)     Requests that a report back be presented to the Waitakere Ranges Local Board for a decision in October 2015.

 

CARRIED

 

Secretarial note:  A powerpoint presentation  was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Attachments

a     Huia Domain - Erosion Management Options

 

Meeting adjourned at 8.40 pm

 

Meeting reconvened at 8.43 pm

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Manukau Harbour Forum: Legislative Change Requiring Agreement by Resolution

 

Resolution number WTK/2015/125

MOVED by Member NR Henderson, seconded by Deputy Chairperson DA Yates:  

That the Waitākere Ranges Local Board:

a)      Agrees with the recommendations of the Manukau Harbour Forum and resolves to:

i)       appoint Member Saffron Toms as lead delegate and Member Neil Henderson as alternate to the Manukau Harbour Forum

ii)      confirm that the chairperson and deputy chairperson of the Manukau Harbour Forum will be elected by a majority of members at the first meeting of each electoral term

iii)     confirm the revised Terms of Reference for the Manukau Harbour Forum as appended to Agenda reports

iv)     delegate authority to the Manukau Harbour Forum to make decisions within its terms of reference, noting that any significant or controversial decisions will only be made by the forum with the confirmation by resolution of all the member boards that would be affected by the decision and that the local board will reserve the right to hold and promote a different view to that of the forum on any issue that may impact the Waitākere Ranges Local Board area.

v)      confirm that any changes to this agreement will be agreed first by the Manukau Harbour Forum then recommended to the nine member boards for their approval, noting that resolutions must be identical

vi)     note that in order for the requirements of this new agreement for the Manukau Harbour Forum to be reached, the resolutions of each of the nine member boards made in respect of recommendations a) (i)-(v) above (with the exception of a) (i) where appointees are to be named) must be identical and that in the absence of identical resolutions by all member boards the Forum will not meet the requirements under clause 30a of Schedule 7 to the Local Government Act 2002.        

 

CARRIED

 

 

13

New Road Name Approval for the Residential Subdivision by Neil Construction Ltd at 4-10 Christian Rd and 19-25 O’Neills Road, Swanson and 16a & 16b Christian Road, Swanson, otherwise known as the “Penihana” Subdivision Development.

 

Resolution number WTK/2015/126

MOVED by Chairperson S Coney, seconded by Member NR Henderson:  

That the Waitakere Ranges Local Board,

a)      Pursuant to Section 319(1)(j), of the Local Government Act 1974, approves the road names Mettam Drive, Forbes McCammon Drive, Samuel Cassidy Avenue, Frank Newton Road, William Wallbank Crescent, O’Meara Street, Vincent McGrath Crescent, Gilbert Hall Way, Briddock Way, Paitry Place, Arthur Rolfe Lane and David Rogers Lane, proposed by the Applicant, for the 13 new roads created by way of subdivision at 4-10 Christian Road, 19-25 O’Neills Road and 16a & 16b Christian Road, Swanson.

CARRIED

 

Secretarial note:  Item 14 was discussed after item 9

 

 

15        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

8.57 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................