I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 14 July 2015

6.00 pm

Grey Lynn Community Centre
510 Richmond Road, Grey Lynn
Auckland

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Shale Chambers

 

Deputy Chairperson

Pippa Coom

 

Members

Christopher Dempsey

 

 

Greg Moyle

 

 

Vernon Tava

 

 

Rob Thomas

 

 

Deborah Yates

 

 

(Quorum 4 members)

 

 

 

Desiree Tukutama

Democracy Advisor

 

8 July 2015

 

Contact Telephone: (09) 307 6071

Email: Desiree.Tukutama@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


 

 

 


Waitematā Local Board

14 July 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Councillor's Report                                                                                                       7

13        Auckland Transport Update - July 2015                                                                     9

14        Waitematā Local Board Adaptive Reuse of Heritage Toilets                                 29

15        Community Facilities Network Plan                                                                          43

16        Waitemata Local Board 2015/2016 Pools and Leisure Facilities Proposed Property Renewals                                                                                                                    107

17        Waitemata Local Board Events Funding 2015/2016                                              113

18        Waitemata Local Board Quarterly Performance Report for 9 months ended 31 March 2015                                                                                                                                     125

19        Review of Alcohol Bans 2015                                                                                   193

20        Adoption of Meeting Schedule - Waitemata Local Board Grants Committee 2015 201

21        Waitematā Local Board Urgent Decision - The Boroughs Project                      203

22        Waitemata Local Board Urgent Decision - National Urban Forest Master Class Conference                                                                                                                 209

23        Waitematā Local Board Feedback on the proposed variation to the Auckland Regional Public Transport Plan and the Simplified Zone Fare System                              213

24        Chairperson's Report                                                                                                217

25        Deputy Chairperson's Report                                                                                  219

26        Board Members' Reports                                                                                         237

27        Waitemata Local Board Workshop Notes                                                               275

28        Reports Requested/Pending                                                                                    287  

29        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         Confirm the ordinary minutes of its meeting, held on Tuesday, 9 June 2015, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

On the 17 June 2015 the Waitematā Good Citizens Awards was held at the Auckland Town Hall where 24 community volunteers, young and old, individual and group, were recognised for their contribution towards the betterment of the Waitematā area.  Due to being unavailable to attend the awards ceremony, the Waitematā Local Board would like to formally present Peter McIntyre and Jade Leung their Good Citizen certificates in acknowledgement of their voluntary contribution to Waitematā.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 


10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board

14 July 2015

 

 

Councillor's Report

 

File No.: CP2015/12964

 

  

 

Purpose

The purpose of the report is to provide Councillor Mike Lee with an opportunity to update the Waitemata Local Board on Governing issues.

 

Recommendation

That the Waitematā Local Board:

a)      Receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

 

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Desiree Tukutama - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

Auckland Transport Update - July 2015

 

File No.: CP2015/12966

 

  

 

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive summary

2.       This report covers matters of specific application and interest to the Waitemata Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

 

Recommendations

That the Waitemata Local Board:

 

a)      Receive the Auckland Transport Update – July 2015 report.

b)      Approve from its 2014-15 Local Board Transport Capital Fund allocation of $469,789 the Ponsonby Road Pedestrian Improvement project to advance to preliminary design.

Comments

 

Project Updates

Franklin Road Improvements

3.       AT met with Franklin Road and surrounding streets residents in June 2015 to discuss the safety investigations, leaf fall management, group service agreement with utility providers and the agreed design principles for Franklin Road.

4.       The following design principles will be reflected in development of a design to be taken forward for discussion with a Franklin Road Community Liaison Group (CLG):

·    Off-road pedestrian and cycling facilities on both sides of Franklin Road;

·    Recessed parking on both sides of the road;

·    4.2m traffic lanes;

·    Flush median;

·    Raised speed tables at side roads; and

·    Roundabout at the Franklin Road / Wellington Street / England Street intersection.

 

5.      Planning for the first CLG is underway, with the first meeting anticipated to be held in August/September this year.

 


The Introduction of Double-Deck Buses

 

6.       Auckland Transport has an urgent requirement to address capacity constraints on some bus routes. The central corridors, Northern Express and services from Botany to the CBD are experiencing growth rates of 10%, 6.5% and 7% respectively, with peak seated capacity utilization from 80% to 95%. Strategically, the Auckland Plan looks to double public transport trips to 140 million by 2022.

 

7.       There is a need to address capacity constraints and to improve the efficiency and effectiveness of the bus New Network corridors without increasing bus volumes.

8.       The use of double decker buses is the first step in the progressive strategy for increasing capacity on high demand routes and is aligned to delivering improved customer experience, reducing congestion and increasing patronage. Customer growth is expected to be in the region of 20%-30% over the first four years of introduction.

9.       Double decker buses are due to start on the Botany route (city centre to Botany via Newmarket) in October 2015. Mt Eden, Waiheke and Northern Express routes are due to commence in early 2016, with further routes to follow progressively. Over the next ten years, it is planned that up to 13 key routes may be converted to double deck bus operation.

10.     Historically trees have not been proactively managed on sections of these routes. Double-deckers cannot run safely on the route with hazards above the ground. Tree work is required to mitigate this risk and manage the safe carriage of passengers.

11.     Where trees do intrude into the road corridor, Auckland Transport will seek to avoid their removal unless that is a last resort. Minor pruning or maintenance will in some situations will be the only requirement, but where major tree surgery, tree removal or mitigation planting is required, there will be consultation. In some cases, the need for removing trees may be able to be avoided by altering kerb lines and other similar measures.

12.     Aside from trees, other obstacles that are being carefully checked are shop verandas, utility service poles and cables. As a result of this process, alterations to verandas, or the relocation of poles and cables may be required.

13.     Local Boards that have routes where it is planned to operate double deck bus services will be individually briefed about the specific measures necessary within their local board areas to accommodate them. For Waitemata, a joint Transport and Parks Portfolio briefing is planned in mid-July. 

 

Works Underway

Parnell Road/Parnell Rise Intersection Upgrade

14.     Improvements to the Parnell Road/Parnell Rise intersection are scheduled to get underway by mid to late July. 

Carlton Gore Cycle way

15.     A new separated cycle way that provides an alternative to cyclists from using Khyber Pass Road, and connects Newmarket to Grafton and in future to Karangahape Road is open for business.  Work on the Carlton Gore Cycleway ramped up in June, and cyclist are now able to use the cycleway, even though some minor finishing touches are still to be completed.  

 

Major Projects Delivery Programme 2014-15 – Waitemata

 

Projects Under Construction (as of July 2015)

Projects Delivered (FY2014-15)

PT Infrastructure

Parnell Station

PT Network (Bus Priority Programme)

Symonds Street Bus Lanes

Roading/Public Spaces

Wynyard Quarter Road and Public Space Improvements

PT Infrastructure

Newmarket Station Square Signage Improvements

Walking & Cycling

Beach Road Walking and Cycling – Stage 2

Roading/Public spaces

O’Connell Street and Upper Khartoum Place

Walking & Cycling

Wynyard Quarter Interim Cycle Path

Walking & Cycling

Beach Road Stage 1

Road Maintenance

Ponsonby Road Resurfacing – Cycling Improvements

PT Network (Bus Priority Programme)

Fanshawe Street Bus Lane Improvements and Fanshawe/Sturdy Street Intersection

 

Minor Safety Improvements

Parnell Road/Parnell Rise Intersection Upgrade

Walking & Cycling

Carlton Gore Cycleway

Major Projects

Nelson Street Cycleway – Phase 1 (Off-ramp)

Road Maintenance

Ponsonby Road Resurfacing

 

 

Road Maintenance

Parnell Road Resurfacing

 

Local Board Transport Capital Fund Update

16.     Newmarket Rail Station Artwork Fencing - The Board through the Arts Portfolio has endorsed a fence design that complements the adjacent Reuben Paterson artwork to proceed to construction. The Board’s allocated $5,000 for an upgraded fence design will complement renewals work AT will undertake on the bridge over rail structure.  Update: Construction was planned to be completed by end of June, however fence manufacturing and construction over the rail line are being worked through.  

17.     Drinking Fountains Programme – The Board resolved on 18 March 2014 [WTM/2014/37,WTM/2014/38] the intention to install three drinking fountains within their ward.  A resolution was passed on 13 June 2014 to install a drinking fountain as part of the Upper Queen Street Bridge Cycleway project and on 10 March 2015 resolved to install a drinking fountain as part of the Carlton Gore Cycleway project and as part of Nelson Street Cycleway project.  Update: AT is incorporating the drinking fountains in to the respective project implementation plans.  The fountain for Carlton Gore Road Cycleway has been received and will be installed with completion of that project.


18.     Waitemata Greenways Route G1 Grey Lynn Park Shared Path – The route was included in Auckland Council’s (AC) consultation on the Grey Lynn Park Development Plan.  Update: Auckland Council is continuing to deliver the in-park component as funded by the Board.  The Waitemata Greenways Route was included and funding approved through the NZTA Urban Cycleways Programme.  Planning for the route is underway by AT’s Walking and Cycling Team and AT will meet with the Transport Portfolio in July to provide an update on Greenways projects.

19.     Ponsonby Road Pedestrian Improvements – The project for a continuous pedestrian experience supports one of the outcomes of the Ponsonby Road Plan.  Update:   At the Board’s 5 May workshop and reaffirmed at the 12 May business meeting, the Board requested AT to undertake a Rough Order Cost estimate for a continuous pedestrian experience to be provided for on Ponsonby Road between Franklin Road to Williamson Avenue. The ROC and draft concept was presented to the Board’s June workshop, and the Board agreed to advance the project to preliminary design.

20.     Newmarket Laneways Streetscape Improvements – AT has been working alongside City Transformation to develop proposals for delivery. Update:  At the Board’s 5 May workshop and reaffirmed at the 12 May business meeting, the Board requested AT undertake a Rough Order Cost estimate on the six priority areas identified in the plan. In Council’s LTP, funding was approved for the Newmarket Laneways project. City Transformation will provide a report detailing consultation analysis and recommend the final plan for the Board’s September meeting, and the Board can then consider projects to advance to design and delivery.

21.     The Board has $1,404,786 from 2012-13 to 2015-16 to allocate and has the ability to allocate the 2016-17 year budget of $469,789 at the board’s discretion.  Of the total $1,874,575, the Ponsonby and Newmarket projects, which the Board has earmarked funding to, will consume a significant portion of that budget once projects are identified for delivery.

 

Consultations

22.     AT undertook consultation with the Waitemata Local Board Transport Portfolio Leaders on the proposals listed in Attachment A should any further comments by the full Board wish to be made.

23.     Consultations that may be of particular interest to the Board are detailed below. 

Extension of the St Mary’s Bay Residential Parking Zone

24.     AT’s strategy contains a policy for addressing parking issues in residential streets. The main objectives of this policy is to reduce the negative impacts of high parking demand on local communities and discourage CBD commuter parking in city fringe suburbs

25.     Following requests to extend the existing St Mary’s Bay Residential Parking Zone, this consultation seeks to extend the boundaries to include the following streets: Hackett Street, Swift Avenue, Ring Terrace, Amiria Street, and Percival Parade Attachment A1.

26.       Consultation closes on 17 July 2015, for more information view: https://at.govt.nz/driving-parking/parking-consultations/

Preferred Approach for East West Connections

27.     Community feedback is being sought on the preferred approach identified by the NZ Transport Agency and Auckland Transport for the East West Connections project to improve freight connections into and out of the Onehunga-Penrose industrial hub as well as the reliability of bus services between Māngere, Ōtāhuhu and Sylvia Park.

28.     East West Connections (along with AMETI) was identified in the Auckland Plan as one of the top three transport priorities for Auckland. The investigations into this project also forms part of the Auckland Accelerated Projects capital funding package included in the 2014 budget and is a key priority for central government.

29.     To find out more about the projects or to provide feedback you can also visit the NZ Transport Agency or Auckland Transport websites, feedback closes Friday, 17 July: www.nzta.govt.nz/east-west and www. at.govt.nz/projects-roadworks/east-west-connections/

Media

URBAN CYCLEWAYS PROGRAMME

30.     The Urban Cycleways Programme, comprising shared investment from the Urban Cycleways Fund, the National Land Transport Fund and local councils, enables key, high-value urban cycling projects to get underway around the country over the next three years, while improving cycle safety and supporting more connected cycle networks.

31.       A factsheet on the programme and benefits to Auckland can be viewed in Attachment B.

 

Skypath approval “a game changer”

32.     Resource consent for the SkyPath, a cycling and walking path adjacent to the city-bound clip - on lanes of the Auckland Harbour Bridge, has been granted by a panel of Independent Hearing Commissioners. 

33.     In their decision, the Commissioners acknowledge that SkyPath is a “critical transport link and a positive gain for Auckland’s transportation network. The proposal will help promote alternative transportation modes and active lifestyles and improve recreational options for Aucklanders and visitors to the region.”

34.     The Skypath builds on recent cycleway connections at Grafton Gully and the Westhaven promenade.

35.     The next step to enable the project to proceed will be a report to be completed by Council staff on the proposed commercial arrangements and recommendations on how to proceed from here. There is a 15 working day appeal period.

36.     For more information view:  http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/hearings/Pages/resourceconsenthearings2015.aspx

 

 

Winter Cycling Campaign

37.       AT has developed two winter cycling campaigns, Bike Bright and Look Twice, See the Bike.

38.     Bike Right primarily targets commuter cyclists, highlighting the significance of being visible to other road users by having the right equipment and clothing. 

39.     Look twice, See the Bike is an educational campaign during winter conditions for motorists to be more cautious of cyclists on the road.

Consideration

Local board views and implications

40.     The Board’s views will be incorporated during consultation on any proposed schemes. 

Māori impact statement

41.     Mana whenua and Mana waka are consulted on Auckland Transport’s capital programme and proposed changes to policy.

Implementation

42.     All proposed schemes are subject to prioritization, funding and consultation. 

 

 

Attachments

No.

Title

Page

aView

Consultations Report - June 2015

15

bView

St Mary's Bay Residential Parking Zone Extension Letter

17

cView

St Mary's Bay Residential Parking Zone Extension Proposed Plan

19

dView

St Mary's Bay Residential Parking Zone Extension Info Sheeet

21

eView

Urban Cycleways Programme Factsheet

25

 

Signatories

Authors

Priscilla Steel – Auckland Transport Elected Member Relationship Manager

Authorisers

Roger Wilson – Auckland Transport Council Engagement Manager

 

 

 


Waitematā Local Board

14 July 2015

 

 

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14 July 2015

 

 

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14 July 2015

 

 

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14 July 2015

 

 

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14 July 2015

 

 

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Waitematā Local Board

14 July 2015

 

 

Waitematā Local Board Adaptive Reuse of Heritage Toilets

 

File No.: CP2015/13696

 

  

Purpose

1.       This report seeks endorsement from the Waitematā Local Board for selection criteria to be used to evaluate expressions of interest and subsequent negotiations for the adaptive reuse of heritage toilets.

Executive Summary

2.       The council proposes to undertake a tender process, which may result in the lease of five heritage toilets. The sale or redevelopment of a further five toilets will be considered later. Three of the toilets being considered for lease are in the Waitematā local board area.  These are Wellesley St, Custom Street West and Market Place toilets.

3.       The intention of the process is to invite tenders from the public for operators to establish businesses in the toilets.  The objectives of the proposal are to see redevelopment of the sites that will increase activity within the city; and show case adaptive reuse of heritage sites; while redeveloping assets at no cost to the council.  It is envisaged that the costs of the redevelopment of the sites will be made by the private sector investor in exchange for a rent-free period.

4.       The approach has been to place all of these sites out as a portfolio. It is hoped that the nature of the portfolio and some of the high profile sites, such as Wellesley Street underground toilets, would attract wide media interests.   Two further toilets, Kingsland and Sandringham toilets are also being offered in the process. The advantage of a portfolio approach is that the overall public interest may be sufficient to induce good proposals for the redevelopment of these other two sites.

5.       All three toilets in the Waitematā area are currently disused, although they have previously been leased for storage.  It is hoped that this process will result in uses which contribute to the street scape and intensity within the City Centre.  The overall model will depend on what proposals are forthcoming for the site.  There will be opportunities to consider or negotiate options when the market response is available. It is envisaged that any proposals for redevelopment will be in exchange for a rent-free period.

Recommendations

That the Waitematā Local Board:

a)      Endorse the approach to find partners for the adaptive reuse of the three toilets in Wellesley Street East, Sturdee Street and Custom Street West sites.

b)      Endorse the selection criteria which will be used to short list expressions of interest for the adaptive re-use.

Comments

Introduction

6.       Auckland has a network of heritage toilets which no longer serve the needs of the Auckland community.  In the past these have been leased for occassional storage or left vacant. There is now the potential to seek private sector partnerships to change the use of the facilities to meet the needs of the community.  Redevelopment of the sites as cafes, bars, retail or offices could increase the vibrancy and activity around the sites. In addition to creating revenue, adaptive reuse of the properties will allow the hertiage elements of the toilets to be show-cased. The toilets are important heritage elements, showing everything from historical design to previous transport patterns and social norms.  There is a well established pattern of redeveloping toilets into cafes and bars both within New Zealand and overseas.  Two examples are included in Appendix A.

Leasing of heritage toilets

7.       The council’s Property Department has identified ten heritage toilets for which adaptive reuse could be considered.  As the first tranche of this strategy it is proposed to offer five properties for lease or licence to occupy.  Of the five initial properties three are in the Waitematā Local Board area.  Two of these are on road reserve and therefore would be offered as licences to occupy from Auckland Transport.

 

8.       The intention of placing all five sites on the market at one time is to create media interest in the opportunity.  A number of the sites, particularly the Wellesley St West toilets, are likely to have public interest as a result of their ‘quirky-ness’.  Even without public notification there are regular enquiries from members of the public wishing to lease the Wellesley St toilets. The intention of the approach is to leverage the media interest in the one or two prime sites to see if it can generate interest in the other sites which may not otherwise attract interest.

Strategic alignment

9.       The Auckland Plan sets as Strategic Direction 4 ‘’Protect and conserve Auckland’s historic heritage for the benefit and enjoyment of present and future generations”. This establishes three priorities which includes ‘empower collective stewardship of our heritage’. This also establishes ‘promote economic development through heritage-led regeneration’ and recognise and reinforce the contribution of historic heritage to the character and quality of Auckland’s urban and rural places.

 

10.     The principles of heritage protection are outlined in the ICOMOS New Zealand Charter for the Conservation of Places of Cultural Heritage Value. Where the original purpose of the buildings is no longer viable the best option for preserving heritage assets are to keep these places in some form of modern purpose, often through suitable adaptive reuse.

 

Media Interest

11.     The original intention was to issue press statements at the time of the tender process.  This would have allowed the Local Board to endorse the approach and refine the expressions of interest process.  However, as a result of the item being on the Heritage Advisory Panel agenda there has already been significant media interest in the project.  The media interest has exceeded our expectations and our hope is that we can capitalise on this to attract innovative and interesting options for the sites.  It does mean we have the challenge of trying to refine the tender process while still maintaining public interest in the sites.

 

12.     There is a further media opportunity which may arise within the proposed tender process. It is proposed to conduct open-days and for the inner-city sites this will be extended to allow public access. It is intended to use this opportunity to collect personal memories of the site.  We are hoping to use this opportunity to create further media interest in the sites.

 

Approach to attracting and negotiating leases

13.     The approach the team is proposing is to offer the sites through the Government Electronic Tender Service.  To accompany this there will be a pack of information outlining the objectives for the site and the redevelopment.  At the same time there would be press statements provided to generate interest in the sites. It is hoped that the press coverage will provide most of the publicity.  A small budget for advertising has also been budgeted in case the media coverage proves not to be sufficient.  A copy of the draft specifications are included as Appendix B and criteria for evaluations of the Expressions of Interest is attached as Appendix C.  This has been refined since the Local Board workshop on 23 June 2015 to increase the emphasis on heritage and urban design considerations.

 


14.     A two phase process is envisaged where expressions of interest are sought from the public.  The expressions of interest are intended to be broad descriptions of the business proposal rather than detailed commitments. These expressions of interest would be evaluated on the basis of financial and commercial creditability to complete the project, revenue generated and alignment with the heritage and urban design objectives.

 

15.     Those who are short listed as a result of the expressions of interest will be invited to develop a more detailed proposal.  This would include plans for the development, potential rental levels and business concepts.  The final negotiation phase is intended to allow a process of ‘due-diligence’ on both parts where contracts are only signed after resource and building consents are ready to be issued.

 

16.     The initial Expressions of Interest phase is intended to allow for the more outlandish concepts to be explored without significant expenditure by the proposer.  There is every possibility that the most radical concepts provide the best mix of public access and heritage protection.  The subsequent Request for Proposal phase is intended to provide confidence to those who are short listed that they can invest in design or feasibility studies with a reasonable expectation of success.  The resulting proposals will need to provide detailed plans of what is intended for the sites, potential implications and consents required and an overview of the business plan.

 

17.     Generally the process is aimed at providing general objectives rather than explicit limitations to the development.  The approach is meant to allow tenderers to find innovative ways of promoting or using the space.   As a general rule, an approach which attracts a greater number of visitors to the space and allows the history of the site to be understood will be positively considered alongside approaches which restore components of the building but are not publicly accessible.

Process and Timeframe

18.     The following is the timetable for the public notification and negotiation process.

 

 

Phase

Expected completion timeframe.

Referral and update of local board

EoI

Expressions of Interest process commenced.

17 July 2015

 

Expressions of interest close and proposals evaluated and short listed. Requests for proposals are sought.

Mid August

Update on progress and decision on continuation 

RfP

Evaluation of proposals, negotiation with preferred tenderer, finalisation of preferred options

Late November

For approval of concept with Local Board

Application for resource and building consents. Finalisation of agreement, monitoring of adaptive reuse and redevelopment.

February 2016

Final negotiation by ACPL

Consideration

Heritage Advisory Group

19.     This project was recently presented to the Heritage Advisory Group.  They were supportive of the approach and provided useful additional resources to the project.

Albert-Eden Local Board

20.     The Albert-Eden Local Board reviewed this process on 1 July 2015 and agreed to include the two toilets in their area to the Expressions of Interest process. The situation with their properties is slightly different as both are currently service properties and one is still in use as a toilet. The local board has requested that not-for-profit users should be considered equally against commercial uses in the selection process.

Māori impact statement

21.     The adaptive reuse of the toilets will result in better urban form and the preservation of heritage sites. This will have benefits to all local communities, including Māori.

Implementation

22.      This work will be implemented as part of Council’s Property Department’s usual business practice and delivered in partnership with ACPL.

 

Attachments

No.

Title

Page

aView

Waitemata Local Board Adaptive Reuse of Heritage Toilets

33

     

Signatories

Authors

Ian Reid - Strategic Development Manager

Authorisers

Ian Wheeler - Manager Property

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

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Waitematā Local Board

14 July 2015

 

 

Community Facilities Network Plan

 

File No.: CP2015/13389

 

  

 

Purpose

1.       Seek the Waitemata Local Board’s support for the draft Community Facilities Network Plan (Attachment A) and associated draft Action Plan (Attachment B).

Executive Summary

2.       Community facilities are vital to local communities as they provide space where people can connect, socialise, learn and participate, and contribute to improved lifestyles and sense of belonging, identity and pride among residents.

3.       The draft Community Facilities Network Plan (the network plan) is a long-term aspirational plan to guide council’s investment in the provision of community facilities over the next 20 years. It introduces a more holistic approach to the planning and provision of community facilities to keep pace with Auckland’s growing and diverse population, fill gaps in provision and ensure existing facilities are fit for purpose. The aspiration is to deliver strategically placed and integrated community facilities.

4.       The scope includes arts and culture facilities, community centres, libraries, pools and leisure centres and venues for hire (community and rural halls). The network plan provides direction on optimisation, major upgrades of existing facilities, development of new facilities and potential divestment of facilities no longer meeting community needs.

5.       The strategic direction articulated in the network plan will be implemented by a comprehensive set of actions in the long-term draft Action Plan. To focus resource in the short term (1-3 years), actions have been prioritised. Actions with funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation. For each action local boards will be closely involved in determining the best response to meet community need and aspirations.

6.       The network plan has been developed through an extensive process involving several rounds of engagement and input from local boards. Most recently a revised draft network plan was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive. Discussions with local boards at the workshops have resulted in some changes to the network plan as outlined in this report.

7.       After reporting to local boards, the next step is to seek the Regional Strategy and Policy Committee’s approval of the network plan and draft Action Plan in August 2015.

 

Recommendations

That the Waitematā Local Board:

a)      Receive the Community Facilities Network Plan report.

b)      Support the draft Community Facilities Network Plan and associated draft Action Plan to guide council’s investment in the provision of community facilities

c)      Note that local board views will be reported to the Regional Strategy and Policy Committee in August 2015.

 

 


Background

8.       The network plan has been developed with cross departmental collaboration. The plan is informed by a review of current state and research from New Zealand and comparative international cities. Key milestones in the development of the network plan have been:

February 2014

Completion of current state review and research.

March 2014

Regional Strategy and Policy Committee (REG/2014/37)
Approval of timeframes to develop the Community Facilities Network Plan and presentation of current state and research findings.

March 2014

Local board cluster workshops;
Presentation on current state and research findings and discussion of key issues.

June 2014

Local board briefing on the first draft network plan.

August 2014

Regional Strategy and Policy Committee (REG/2014/98)
Endorse draft Community Facilities Network Plan for engagement with local boards and key stakeholders.

August – Sept 2014

Workshops with local boards and key stakeholders on the draft network plan.

October - Nov 2014

Report to all local boards seeking formal feedback on the draft network plan and providing a summary of key stakeholder feedback.

December 2014

Decision to incorporate libraries into the scope of the network plan;
Local Board briefing on libraries research.

February - Mar 2015

Workshops with local boards on revised draft network plan.

Comment

9.       Aligned with the Auckland Plan, local board plans and relevant strategic action plans, the network plan articulates why council provides community facilities.

10.     Community facilities contribute to building strong, healthy and vibrant communities by providing space where people can connect, socialise, learn and participate in a range of social, cultural, art and recreational activities. Community facilities contribute to improved lifestyles and a sense of belonging, identity and pride among residents.

11.     The network plan identifies the challenges and opportunities for future community facility provision. Challenges include gaps and duplication in current provision, fit for purpose issues, increasing costs of maintaining the network and a growing and diversifying population. Opportunities include greater integration in the planning and delivery of community facilities, partnership opportunities and optimisation opportunities.

12.     Four objectives articulate a new approach for the provision of community facilities which respond to these challenges and opportunities:

·        work across all types of community facilities in integrated and coordinated planning and ensure future decisions are based on clear and robust evidence;

·        maintain, improve and make the best use of our existing network of community facilities where these continue to meet community needs;

·        focus investment on developing fit for purpose, integrated and connected community facilities; and

·        explore opportunities to leverage and support partnerships with other providers.

13.     The provision frameworks in the network plan outline the objectives, functions and provision approach for each type of community facility. This will guide the identification of gaps in the network and the types of spaces required to deliver fit for purpose facilities and respond to growth.

14.     The long-term draft Action Plan lists actions to investigate potential gaps in the network and existing facilities with performance issues. A fundamental component for implementation is integrated and holistic planning across all types of community facilities, including those facilities outside council’s network. Each action will require detailed investigation, involving the local board and the community, to determine the appropriate response. The network plan includes detailed guidelines which can be adapted to guide the investigation process.

15.     Local boards will play a significant role in determining the appropriate response for facilities or needs in their area. The governing body will make final decisions on the acquisition, divestment or major upgrades of community and allocation of funding over $1 million.

16.     There are over 100 actions in the long-term draft Action Plan, and these will be implemented over time within the available resource and financial constraints. Actions have been assessed to determine those that are network priorities (highlighted in blue in the draft Action Plan). In the short-term, actions with capital funding in the first five years of the Long-term Plan 2015-2025 will be progressed first, along with network priority actions in spatial priority areas and actions with opportunities for optimisation.

Consideration

Local Board views and implications

17.     There have been several rounds of engagement with local boards during the development of the network plan. Most recently a revised draft network plan (with libraries included) was discussed with local boards through workshops in March and April 2015. The majority of local boards were supportive of the revised network plan, in particular the:

·        vision, outcomes and objectives for community facilities;

·        move towards integrated and holistic planning and the evidence based approach to community facility development;

·        aspiration to develop more connected and integrated facilities and opportunities to pilot this approach at existing facilities; and

·        strategic improvements outlined in the Action Plan.

18.     The following table outlines key themes from local board feedback and the associated response or amendments to the network plan.

 

Local Board Feedback

Response OR Amendments

Scope

·    Scope of the network plan does not include all community leases, sports clubs and non-council facilities that perform similar functions as council-owned community facilities.

·    The network plan acknowledges the importance of all community facilities in meeting community needs. Section 1.2 explains not all leased and non-council facilities are listed in the plan as they are bound by lease terms or they are not in council’s jurisdiction.

·    Section 1.2 of the network plan has been amended to clarify what it means for facilities to be included in scope.

·    Section 1.3 outlines the approach to consider all community facilities in the implementation of the network plan.

·    New action added to investigate and plan for the provision of leased facilities.

Prioritisation weightings

·    Some boards felt the actions relating to gaps are given advantageous weighting over actions for existing facilities.

·    Some boards felt established areas of the region are disadvantaged against new growth areas.

·    Some boards felt spatial priorities are given too much weighting when not all boards support the concept.

·    Boards felt weighting for local board priority was too low.

 

·    Section 5.2 (prioritisation) has been amended so the purpose is to determine which actions are network priorities.

·    The criteria and weighting now focus on three components: network importance (40%), community importance (40%) and building condition (20%).

·    Local board priority has the highest weighting within community importance.

Implementation approach

·    Clarity on local board and community involvement in the implementation process.

·    Investigation process needs to be adaptable for different communities.

·    Clarity on the application of the new empowered communities approach to community facilities.

 

·    Section 5.1 articulates how the Network Plan and Action Plan will be implemented, including emphasis on local board and community involvement in this process.

·    Strategic improvement action will develop tools to implement the new empowered community approach to community facilities planning and development.

Wording and action amendments

·    Number of requests to amend wording of specific sections and actions.

·    Minor wording amendments have been made to the network plan and Action Plan to address feedback and improve clarity.

·    Action Plan has been updated to reflect any recent progress.

Māori impact statement

19.     Section 2.2 of the network plan outlines how council will implement the Maori Responsiveness Framework in relation to the planning and development of community facilities.

20.     The provision of community facilities contributes to improving wellbeing among Maori communities by providing spaces to connect, socialise, learn skills and participate. Maori are users of all types of council’s community facilities. At aquatic facilities Maori make up 14% of users (compared to 9% of the population), 11% of leisure facility users and 9% of community centre users. Maori are under-represented as users at arts and culture facilities compared to the Auckland population.

21.     The implementation of the network plan should improve provision and accessibility for the benefit of all Aucklanders, including Maori. The strategic improvement action to undertake research on non-users will help understand why some sectors of the population are under-represented as users of community facilities. This research should also provide useful information on improving accessibility and addressing barriers for non-users and under-represented sectors of the population.

22.     The broader picture of community facility provision recognises that marae and kohanga reo are important social infrastructure for Maori and the community. Officers from Te Waka Angamua are scoping a project to address the future provision and development of marae facilities. Opportunities for aligned provision and/or partnerships with marae facilities will be considered in the implementation of the Community Facilities Network Plan.

Implementation

23.     The Community Facilities Network Plan is aspirational and provides a road-map for council’s investment in community facilities over the next 20 years. The ability and timeframe to implement the network plan and associated actions is dependent on the level of budget allocated for community facility planning and development through future LTP and Annual Plan processes. The current tight fiscal environment means council needs to focus its attention on the greatest need. This plan provides direction for council to ensure the city gets the right facility in the right place at the right time.

 

24.     A detailed implementation plan is being developed with cross-department collaboration. The implementation plan will address coordinating implementation across the different departments, progressing individual actions and reporting on implementation.

25.     The draft Action Plan will be reviewed on an annual basis to reflect progress and re-evaluate priorities where necessary. Local boards have requested annual updates on the implementation progress.

 

Attachments

No.

Title

Page

aView

Community Facilities Network Plan

49

bView

Community Facilities Network Action Plan

97

Signatories

Authors

Anita Coy-Macken - Principal Policy Analyst

David Shamy - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

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14 July 2015

 

 

Waitemata Local Board 2015/2016 Pools and Leisure Facilities Proposed Property Renewals

 

File No.: CP2015/11583

 

  

 

Purpose

1.       This report seeks approval from the Waitemata Local Board for proposed 2015/16 property renewal capital works for Pools and Leisure Facilities.

Executive Summary

2.       The property renewals programme is an annual capital works programme. The programme ensures that each Council facility can operate to the current level of service articulated in the relevant asset management plan.

3.       The Waitemata Local Board proposed property renewals programme for 2015/16 is detailed in this report as Attachment 1.

4.       In the 2015/16 financial year, the Waitemata Local Board’s Pools and Leisure Facilities budget is $329,265.00.

 

Recommendations

That the Waitematā Local Board:

a)      Receive the 2015/2016 Pools and Leisure Facilities Proposed Property Renewals report.

b)      Approve the property renewals programme for 2015/2016 as listed.

c)      Delegate responsibility to specified member/s to approve any moderate changes to the budget or project scope, in the event that there is a variation to identified costs or facility needs for its property renewals programme.

Comments

5.       Community facilities are an important part of realising the vision of Auckland to become the world’s most liveable city. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn and participate in a wide range of social, cultural, art and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

6.       Investment in this property renewals programme will ensure that Council facilities remain valuable, well-maintained community assets that continue to meet user expectations. Not undertaking timely property renewals will have an undesirable impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

7.       The property renewals programme, being led by the Property Department, is a planned and documented process comprising of seven project management framework phases. These phases are: data collection, feasibility, initiation, planning, execution & transition, closure, and benefits realisation. Local Board sign-off is within the third phase (initiation) of the property renewals programme process.

8.       The property renewals programme process ensures that the proposed work-lists have received extensive input and assessment from both property and activity officers. The proposed property renewals programme includes the name of the Pools and Leisure Facilities Representative for each of the proposed work-lists.

Consideration

Local Board views and implications

9.       Council officers are seeking Local Board approval for the proposed Waitemata Local Board property renewals programme for 2015/16. Council officers will report quarterly to the Local Board, including any reduction in project costs, to enable a review of budget options

Māori impact statement

10.     The Waitemata Local Board 2015/2016 proposed property renewals programme will ensure that all facilities continue to be well-maintained community assets benefiting the local community, including Māori.

General

11.     Through the development of the Long Term Plan 2015-2025 (LTP) current business activities within Auckland Council were divided into seven broad activity segments to ensure alignment with the Auckland Plan. One of these activity areas is Parks, Community and Lifestyle. 

12.     The Parks, Community and Lifestyle theme includes community services, libraries, parks, recreation, and pools and leisure activities.

 

13.     The Pools and Leisure team have developed a property renewals strategy that aims to:

 

a)    prioritise work across the region to facilities most in need of renewal, do it once and do it right, with only one closure, minimising any disruption to operations; and

b)    review works across the pools and leisure portfolio and programme to identify opportunities to maximise Council’s purchasing power. 

14.     Over the course of the LTP it is proposed each facility will receive comprehensive and focussed work to bring them up to the agreed level of service. In order to achieve the proposed benefits in the renewals strategy, a regional approach must be taken to ensure:

 

·    Funding is based on need - With limited resources every dollar needs to be invested wisely to ensure an effective renewals programme. A needs based approach ensures funding is allocated in the right areas at the right time. 

·    More thorough and comprehensive scoping of works - Less likelihood of cost overruns and unforeseen project risks 

·    Delivery to Levels of Service (LoS) - Focused and consistent delivery on agreed levels of service across the region

15.     Renewals programmes will be based on the following categories:

 

·    Comprehensive Upgrades - Over the course of the LTP each facility receives a comprehensive upgrade therefore moving away from ad hoc component level renewals planning to a systematic programme of comprehensive upgrades across the leisure portfolio  

·    Strategic Renewals - Strategic replacement of key assets to bring long term energy and maintenance savings combined with strategic procurement. For example, procuring a single provider of pool pumps and systematically replacing these creating the ability to share across the network or systematically replacing boilers with more energy efficient models to reduce energy costs

·    Return on Investment initiatives - Specific funding for projects that have a strong return on investment such as the expansion of a group fitness area enabling additional membership capacity and growth.

 

Leisure Prioritisation Framework

 

16.     Although the renewals planning process, specifically for Pools and Leisure for FY15/16 (Year 1) of the LTP, has remained somewhat the same as previous years, funding has however been prioritised in part using the renewals strategy and leisure prioritisation framework as a guide for prudent asset planning and financial decision making.   

 

17.     Projects have been categorised using the prioritisation criteria outlined below, with the focus on addressing all major Health and Safety related issues first and then addressing any infrastructural risk or high operational risk projects.  Next year we will concentrate more on asset preservation and lower operational risk projects. 

 

Priority Ranking

Type

Criteria

1

Health & Safety

A project that if not completed will result in a breach of health & safety regulations, or present risk to people

2

High Operational/Infrastructural  risk

A project that if not complete will result in a major failure or breach of compliance needs that prevents the facility operating or a facility programme from operating

3

Asset Preservation

A project that if not complete will result in an unacceptable deterioration of the facility assets/building

4

Low Operational Risk

A project if not complete could result in a minor disruption to the operation of the facility/customer experience

5

Life-Cycle Replacement

A project that is not a 1 to 4 but is required to ensure the ongoing functionality of the asset or building

 

Implementation

18.     This work will be implemented as part of Council’s Property Department’s usual business practice and delivered in partnership with the Pools and Leisure team.

 

 

Attachments

No.

Title

Page

aView

Waitemata Capex Renewals 2015-16

111

     

Signatories

Authors

Jane Franich - Contract Relationship Advisor

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

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Waitematā Local Board

14 July 2015

 

 

Waitemata Local Board Events Funding 2015/2016

 

File No.: CP2015/11892

 

  

Purpose

1.       This report presents the Waitemata Local Board with recommendations for allocating the Events Partnership Fund 2015/2016. 

Executive Summary

2.       The Waitemata Local Board’s Events Partnership Fund for 2015/2016 is $83,000.  $75,000 of this budget is allocated to Festival Italiano, Art Week Auckland, Art in the Dark and the Grey Lynn Festival, as per the table below:

Waitemata Local Board Events Partnership Fund allocation 2015/2016

Event

Funding allocated for 2015/2016

Budget unallocated

Festival Italiano

$15,000

 

Art Week Auckland

$10,000

 

Art in the Dark

$25,000

 

Grey Lynn Park Festival

$25,000

 

Total

$75,000 (of $83,000 budget)

$8,000

 

3.       Art in the Dark organisers have advised that the event will not run in 2015/2016. This leaves a balance of $33,000 available for allocation ($25,000 plus the $8,000 unallocated budget).

 

4.       Following a workshop with the board on Tuesday 16 June 2015, staff recommend that funding is increased to the Festival Italiano and Artweek Auckland for both 2015/2016 and 2016/2017 as follows:

 

Recommended re-allocation of Events Support Fund remaining budget for 2015/2016

Event

2015/2016 allocated

2015/2016 suggested increase

2016/2017 allocated

2016/2017 suggested increase

Festival Italiano

$15,000

+ $5,000

$15,000

+$5,000

Art Week Auckland

$10,000

+ $10,000

$10,000

$8,000

 

5.       The recommended allocations total $65,000 leaving $18,000 remaining unallocated. Staff recommends this balance is transferred to the local board’s contestable events fund for distribution.

 

Recommendations

That the Waitematā Local Board:

a)      approve the allocation of additional funding to Art Week Auckland and the Festival Italiano event for 2015/16 and 2016/17 from the Waitematā Local Board’s Events Partnership Fund as outlined in the table below:

Event

Additional Funding Amount 2015/2016

Additional Funding Amount 2016/2017

Festival Italiano

$5,000

$5,000

Art Week Auckland

$10,000

$8,000

Total

$15,000

$13,000

b)      transfer the balance of the Events Partnership Fund of $18,000 to the Waitematā Local Board Local Event Development budget.

 

Comments

6.       Local boards are responsible for the decision making and allocation of local board events funding.  The Waitemata Local Board has identified key priorities for the local area within its local board plan, some of which can be achieved through events. The Waitemata Local Board requires event experiences that

 

·    connect people with each other

·    celebrate the unique identity of the area

·    are environmentally responsible

 

7.       The events partnership fund provides the opportunity for the Waitemata Local Board to work in partnership with local event organisers by providing core funding for up to three years to selected events.  The fund allows the local board to partner with community led events to support and develop with an aim of ultimately establishing them as signature events for the area. 

 

8.       The Waitemata Local Board’s Events Partnership Fund budget for 2015/2016 is $83,000.  The local board has allocated $80,000 of this budget to Festival Italiano, Art Week Auckland, Art in the Dark and the Grey Lynn Festival, as per the table below (WTM/2014/112):

 

Waitemata Local Board Events Partnership Fund allocation 2015/2016

Event

Amount per annum for three years

Budget unallocated

Festival Italiano

$15,000

 

Art Week Auckland

$10,000

 

Art in the Dark

$25,000

 

Grey Lynn Park Festival

$25,000

 

Total

$75,000 (of $83,000 budget)

$8,000

 

9.       Art in the Dark organisers have confirmed with the Council Events unit that they are not in a position to deliver the event in 2015. Through discussions with staff, the board have expressed an intention that if the event does take place in FY 2015/2016, the third year of the funding allocated to Art in the Dark will still be available to the event.

 

10.     Art in the Dark’s cancellation for the 2015/2016 financial year leaves a balance of $33,000 available for allocation in 2015/2016 ($25,000 previously allocated to Art in the Dark plus the $8,000 unallocated budget).

 

11.     Following a workshop with the board on Tuesday 16 June 2015, staff recommend that funding is increased to the Festival Italiano and Artweek Auckland for both 2015/2016 and 2016/2017 as follows:

 

Recommended re-allocation of Events Support Fund remaining budget for 2015/2016

Event

2015/2016 allocated

2015/2016 suggested increase

2016/2017 allocated

2016/2017 suggested increase

Festival Italiano

$15,000

+ $5,000

$15,000

+$5,000

Art Week Auckland

$10,000

+ $10,000

$10,000

$8,000

 

12.     The recommended allocations for 2015/2016 total $65,000 leaving $18,000 remaining unallocated. Staff recommend that the balance of $18,000 is allocated to the local board’s contestable events fund, to enable the funding to be distributed to community groups.

Consideration

Local Board views and implications

13.     The contents of this paper were discussed with the local board at a workshop on 16 June. 

Māori impact statement

14.     The fund does not specifically target Maori groups. However Maori communities are likely to benefit from the events supported by the local board.

Implementation

15.     Funding received through the events partnership fund will be required to account for funds annually.

 

16.     The decisions sought within this report fall within the local board delegations.

 

17.     The decisions do not invoke the Auckland Council Significance Policy.

 

Attachments

No.

Title

Page

aView

Attachment A - Festival Italiano

117

bView

Attachment B - Artweek Auckland

121

     

Signatories

Authors

Carrie Doust - Team Leader Event Facilitation Central

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

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14 July 2015

 

 

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Waitematā Local Board

14 July 2015

 

 

Waitemata Local Board Quarterly Performance Report for 9 months ended 31 March 2015

 

File No.: CP2015/13019

 

  

Purpose

1.       To update the Waitemata Local Board members on progress towards their objectives for 9 months ending 31 March 2015.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting period ending September, December, March and June. 

3.       Auckland Council departments and Council Controlled Organisations (CCOs) also present regular performance reports to the local boards.

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report, department report and CCO report.

5.       The attached omnibus consolidation contains the following reports this quarter

·    Local Community Development, Arts and Culture (CDAC);

·    Local Libraries overview;

·    Local Parks, Sports and Recreation;

·    Local Infrastructure and Environmental Services;

·    Treasury Report; and

·    Local board Financial Performance.

 

 

Recommendations

That the Waitematā Local Board:

a)      Receive the Quarterly Performance Report for the Waitemata Local Board for the 9 months ending 31 March 2015.

 

 

Comments

6.       In consultation with local boards this omnibus report provides the elected members with a comprehensive and common overview of local activities from council departments and CCO’s.

7.       The Performance Report includes departmental and CCO reports for inclusion and discussion. Some of these will be six monthly reports depending on their traditional reporting cycles.

 

Consideration

Local Board views and implications

8.       The report is presented to the Waitemata Local Board members at a workshop prior to the ordinary meeting.

Māori impact statement

9.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori

Implementation

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Attachments

No.

Title

Page

aView

Waitemata Local Board Quarterly Performance Report for 9 months ended 31 March 2015

127

     

Signatories

Authors

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

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Waitematā Local Board

14 July 2015

 

 

Review of Alcohol Bans 2015

 

File No.: CP2015/12692

 

  

 

Purpose

1.       To confirm the date, time and location of hearings on the review of alcohol bans.

Executive Summary

2.       Local boards have delegated responsibility to review the local alcohol bans in their local board areas.   

3.       The purpose of the review is to identify which existing local alcohol bans meet a new higher statutory threshold to enable them to be retained.  Alcohol bans that do not meet the threshold will lapse on 31 October 2015.

4.       15 local boards have decided to undertake full public consultation, to obtain a greater understanding of the impact of alcohol related crime or disorder in the current alcohol ban areas.

5.       The public consultation period runs from 19 June to 17 July 2015, where residents and stakeholders are being asked to provide evidence of alcohol related crime or disorder in their local parks, reserves, or open spaces (see attachment one – submission form).

6.       Public hearings will take place in August 2015 for those submitters who have indicated that they wish to be heard. These will be heard by the designated Alcohol Ban Review Hearings Panel of the local board, as per the local boards’ resolution at the May business meeting.

7.       The Alcohol Ban Review Hearings Panel is charged with determining which existing alcohol bans should remain and which should lapse, and making recommendations to the full local board by 31 October 2015.

 

Recommendations

That the Waitemata Local Board:

a)      Receive the Review of Alcohol Bans 2015 report.

b)      Note that the board has agreed at the Waitemata Local Board business meeting:

·    to undertake full public consultation, to obtain a greater understanding of the impact of alcohol-related crime or disorder in the current alcohol ban areas

·    that the Waitemata Local Board Hearings Committee will hear from members of the public on this issue.

c)      Confirm that the Waitemata Local Board Hearings Committee hold will hearings and deliberations on this issue on Wednesday, 5 August 2015 at 9.30 am and Friday, 7 August 2015 at 9.30 am, to be held at the Waitemata Local Board Office, Level 2, 35 Graham Street, Auckland.

d)      Confirm that deliberations on this issue will occur on Tuesday, 25 August 2015 at 9.00 am.

e)      Note that the above dates will also be advertised in the New Zealand Herald.

f)       Note the report received in May 2015, which set out the proposal to review alcohol bans in the local board area and outlined the process for the review of alcohol bans.

 

Comments

8.       Alcohol bans are an accepted and effective way of helping to reduce alcohol related crime.  They limit the amount of alcohol consumed in public places.  This helps reduce crime including levels of intoxication, noise, litter, harm, and disorder.

9.       Alcohol law reforms in 2013 resulted in amendments to the Local Government Act 2002 requiring all existing alcohol bans to be reviewed by 31 October 2015.  The purpose of the review is to identify which existing local alcohol bans meet a new higher statutory threshold to enable them to be retained. Local boards will determine which existing alcohol bans should remain and which should lapse, based on the new statutory threshold.

10.     Any existing alcohol bans not reviewed by 31 October 2015 will lapse (expire).  New alcohol ban requests will be addressed from 1 November 2015 on a priority basis.

11.     15 local boards have decided to undertake full public consultation, to obtain a greater understanding of the impact of alcohol use in the current alcohol ban areas.   In addition, a designated alcohol hearings panel will hear from members of the public on this issue.

12.     The public consultation process begins on 19 June 2015, and public hearings will take place in August-September 2015.

13.     The public submission process is specifically designed to obtain evidence of alcohol-related crime or disorder from the public for those alcohol bans where legacy council information or police data is limited.  The decision required of the local board is which existing alcohol bans to retain and which to lapse.

14.     The Regulatory and Bylaws Committee is also involved with this process.

Consideration

Local Board views and implications

15.     This report seeks confirmation of hearings dates, times and location, for the Alcohol Ban Review Hearings Panel.

Māori impact statement

16.     Managing alcohol related crime and harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

17.     Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol related crime and harm.

Implementation

18.     The public should be informed about the date, time and location of the hearings.

 

Attachments

No.

Title

Page

aView

Alcohol Ban Review Frequently Asked Questions

195

bView

Alcohol Ban Review Submission Form

199

Signatories

Authors

Chantal Creese – Senior Policy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

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14 July 2015

 

 

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Waitematā Local Board

14 July 2015

 

 

Adoption of Meeting Schedule - Waitemata Local Board Grants Committee 2015

 

File No.: CP2015/13724

 

  

Purpose

1.       To seek the adoption of the meeting schedule dates for the Waitemata Local Board Grants Committee for 2015 and 2016 during the 2013-2016 term. 

Executive Summary

2.       A board meeting schedule was adopted for the 2013-2016 electoral term on 10 December 2013, however the meeting dates for the Grants Committee were not finalised for 2015 and 2016.  It is recommended that the local board adopts the following dates and times: 

 

Waitemata Local Board Grants Committee

 

Wednesday, 23 September 2015 – 10.00 am, Waitemata Local Board Room, 35 Graham St.

Wednesday, 25 November 2015 – 10.00 am, Waitemata Local Board Room, 35 Graham St.

Wednesday, 30 March 2016 – 10.00 am, Waitemata Local Board Room, 35 Graham St.

Wednesday, 22 June 2016 – 10.00 am, Waitemata Local Board Room, 35 Graham St.

 

2015- 2016 funding rounds

Opening

Closes

Decision made

Projects to occur after

 

 

 

Quick Response

(Grants Committee)

Local Grants

(WLB Business Meeting)

 

Round One

1 July 2015

31 July 2015

23 Sept 2015

13 Oct 2015

Sept/Oct

Round Two

3 August 2015

18 Oct 2015

25 Nov 2015

 

December

Round Three

19 October 2015

15 Feb 2016

30 Mar 2016

12 April 2016

April/May

Round Four

16 Feb 2016

1 May 2016

22 June 2016

July/August

 

 

Recommendations

That the Waitematā Local Board:

a)       Adopts its Grants Committee meeting schedule for 2015-2016, to be held at 10.00 am on the following dates:

Wednesday, 23 September 2015 – 10.00 am, Waitemata Local Board Room, 35 Graham St.

Wednesday, 25 November 2015 – 10.00 am, Waitemata Local Board Room, 35 Graham St.

Wednesday, 30 March 2016 – 10.00 am, Waitemata Local Board Room, 35 Graham St.

Wednesday, 22 June 2016 – 10.00 am, Waitemata Local Board Room, 35 Graham St.

 

 

 

Discussion

3.       Clause (5)(d), Schedule 7 of the Local Government Act 2002 requires a local board to adopt a schedule of business meetings at its first meeting in the electoral term.

4.       Adopting a meeting schedule allows for a planned approach to workloads and ensures local board members have clarity about their commitments. It also gives an indication to the public of when meetings are to be held and meets the requirement of clause 19, Schedule 7 of the Local Government Act 2002.

5.       A Community Grants Policy workshop was held on xxx, for the local board to design their local grants programme, in accordance with the adopted Community grants policy. 

Consideration

Local Board Views and Implications

6.         This decision falls under the local board’s delegated authority.

Maori Impact Statement

7.         There is no specific impact for Māori arising from this report.

General

8.         Clauses 19(4), 19(5) and 19(6), Schedule 7, of the Local Government Act 2002 states that:

“(4) A local authority must hold meetings at the times and places that it appoints.

(5) Unless clause 22 (extraordinary meeting) applies, the chief executive must give notice in writing to each member of the time and place of a meeting -

(a) not less than 14 days before the meeting; or

(b) if the local authority has adopted a schedule of meetings, not less than 14 days before the first meeting on the schedule.”

(6) If a local authority adopts a schedule of meetings, -

(a) the schedule –

(i) may cover any future period that the local authority considers appropriate; and

(ii) may be amended; and

(b) notification of the schedule or of any amendment to that schedule constitutes a notification of every meeting on the schedule or amendment.”

9.       Similarly, the statutory requirement pursuant to clauses 46, 46(A) and 47 of the Local Government Official Information and Meetings Act 1987 mentions that:

·          meetings of a local authority are publicly notified

·          agendas and reports are available at least two working days before a meeting

·          local board meetings are open to the public.

Implementation Issues

10.     Meetings of the local boards are supported by Auckland Council’s Local Board Services Department.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Desiree Tukutama - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

Waitematā Local Board Urgent Decision - The Boroughs Project

 

File No.: CP2015/13054

 

  

 

Purpose

1.       This report is for the Waitematā Local Board’s information.

Executive summary

2.       Spark approached Auckland Council in June 2014 with a proposal to develop five outdoor basketball courts across Auckland as part of a project named ‘The Boroughs’.  This included a central court at Victoria Park.

3.       It was initially estimated by Spark that the cost of funding the re-location of the car park entrance, including consenting and professional services would cost $45,000 capex.

4.       On the 14th October 2014 the Waitematā Local Board agreed to allocate $45,000 capital expenditure budget from the 2014/15 Parks and Playgrounds Upgrade budget for the relocation of the car park access road. 

5.       It has subsequently become apparent that to provide a service road into the car park and meet the existing quality, look and feel of the surrounding park infrastructure, the original estimate was too low.

6.       The Waitematā Local Board Chair and Deputy Chair approved the urgent decision report to allocate an additional $40,000 towards the Spark Boroughs Project from the 2014/15 capital expenditure Playground Facility Upgrade budget.

7.       The $40,000 is to be used towards the relocation of the car park access road and peripheral amenity benefits.

8.       An urgent decision was required as the board did not meet again to consider business items until 14th July 2015.  The budget for the Spark Boroughs project had to be fully committed and resolved within the 2014-2015 financial year.

9.       The approved urgent decision process was followed and this requires the urgent decision report to be placed on the next Local Board business meeting agenda.

10.     This report includes the urgent decision report as an attachment.

 

Recommendations

That the Waitematā Local Board:

a)      Note the urgent decision for approving a further $40,000 from the 2014/15 Playground Facility capital expenditure budget towards the relocation of the car park access road and peripheral amenity benefits.

 

Attachments

No.

Title

Page

aView

Urgent Decision - The Boroughs Project

209

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

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Waitematā Local Board

14 July 2015

 

 

Waitemata Local Board Urgent Decision - National Urban Forest Master Class Conference

 

File No.: CP2015/13300

 

  

 

Purpose

1.       This report is for the Waitemata Local Board’s information.

Executive Summary

2.       The Waitemata Local Board Chair and Deputy Chair approved the urgent decision report to approve member Deborah Yates’ attendance to the National Urban Forest Master Class on Thursday, 25 June 2015.  The Waitemata Local Board agrees to fund the cost of up to $900 (incl. GST) from the FY 14/15 professional development budget to cover the return ticket Auckland-Melbourne.

3.       An urgent decision was required at the board did not meet again to consider business decision items until 14 July 2015, which is held after the conference dates.

4.       The approved urgent decision process was followed and this requires the urgent decision report to be placed on the next Local Board business meeting agenda.

5.       This report includes the urgent decision report as an attachment.

 

Recommendations

That the Waitematā Local Board:

a)      Note the urgent decision for approving Deborah Yates’ attendance to the National Urban Forest Master Class on Thursday, 25 June 2015 at a cost of up to $900 funded from the FY 2014/15 professional development budget.

 

 

 

Attachments

No.

Title

Page

aView

Urgent Decision Waitemata Local Board - National Urban Forest Master Class Conference

211

     

Signatories

Authors

Corina Claps – Local Board PA/Liaison

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

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Waitematā Local Board

14 July 2015

 

 

Waitematā Local Board Feedback on the proposed variation to the Auckland Regional Public Transport Plan and the Simplified Zone Fare System

 

File No.: CP2015/13538

 

  

 

Purpose

1.       To present Waitematā Local Board’s feedback on the proposed variation to the Auckland Regional Public Transport Plan and the Simplified Zone Fare System.

Executive summary

2        In May 2015 Auckland Transport consulted on the proposed variation to Auckland’s Regional Public Transport Plan (RPTP).  To support the new, more connected network of bus and train services, Auckland Transport also consulted on a Simplified Zone Fare (SZF) system. 

3.       The statutory RPTP describes the services that are integral to Auckland’s public transport network and the policies and procedures that apply to those services. It describes the public transport services that Auckland Transport proposes for the region over the next 10 years and outlines how this vision for Auckland’s public transport network will be delivered.

4.       The current RPTP was completed in 2013 but since then some new public transport initiatives have reached the stage where they need to be added, these include simplified zone fares, light rail, ferry development and New Network services.

5.       The Simplified Zone Fare is proposing to change fare products and also make it easier to find something that works for the frequent commuter or the visitor.

6.       The current system is deemed to be complex and can be difficult to understand, especially if you’re not a regular user. It’s also inconsistent and results in different fares for similar trips.

7.       Simplified Zone Fares mean that for people using AT HOP cards for bus and train journeys, instead of being charged a separate fare for each ride, the fare will be calculated for the total journey regardless of whether the patron transfers between different services.

8.       Consultation on the proposed variation to the RPTP and the Simplified Zone Fare system took place from 11 May to the 5 June. 

9.       A copy of the Waitematā Local Board Feedback on the proposed variation to the Auckland Regional Public Transport Plan including the Simplified Zone Fare proposal is included in Attachment A.

 

Recommendation

That the Waitematā Local Board:

a)      Receive the Waitematā Local Board submission on the proposed variation to the Auckland Regional Public Transport Plan and the Simplified Zone Fare System.

 

 

 

 

 

 

 

Attachments

No.

Title

Page

aView

Waitemata Local Board Submission on the proposed variation to the Auckland Regional Public Transport Plan

215

     

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

Proposed variation to the Auckland RPTP

Auckland Transport

Private Bag 92250

Victoria Street West

Auckland 1142

 

5 June 2015

 

Feedback from the Waitematā Local Board on Auckland Transport’s proposed variation to the Auckland Regional Public Transport Plan

 

1.   Introduction

 

The Waitematā Local Board welcomes the opportunity to provide its feedback on the proposed variation to the Auckland Regional Public Transport Plan (RPTP).

 

The vision of the Waitematā Local Board is to foster ever-more vibrant, connected, healthy and thriving communities. In our Local Board Plan we have identified outstanding public transport as one of our priorities under the outcome connected, accessible and safe transport choices.  To be outstanding public transport must be affordable and easy for everyone to access and it needs to be frequent, flexible and integrated. 

 

The Board is overall supportive of the proposed variations to the RPTP that will transform Auckland’s public transport system over the next few years and make a big contribution to achieving the strategic direction of the Auckland Plan and the transport outcomes of the Waitematā Local Board.

 

We wish to comment on a few elements of the proposed variations:

·    Simplified zone fares, and

·    Ferry development plan

·    Light rail transit

 

2.   Simplified Zone Fares

 

Frequent, flexible and integrated services are essential if people are to get out of their cars and into trains, buses and ferries.  The move towards a more simplified zone fares system will allow customers using AT HOP cards to pay one fare for their entire journey on bus or rail and will provide a better and more accessible ticketing system.

 

The proposed boundary of the city zone does not currently include the suburb of Westmere.  The Board recommends that the city zone is expanded to align with the Waitematā Local Board western boundary.  This area includes key family attractions such as MOTAT, the Auckland Zoo and Western Springs Stadium.  Locating these facilities in the city zone would encourage residents and visitors to use public transport to these facilities.  

 

It would also encourage a wider dispersement of “park and hide commuters” away from congested residential streets in the city zone.

 

The Board supports the provision of a Family Weekender fare and a Day Pass as part of the concession options.  This will help make public transport more affordable, attractive and easier for everyone to access.

 

3.   Ferry Development Plan

 

The Board is disappointed that there has been no political involvement in the development of the Ferry Development Plan and it is only at this stage of the process that we have been made aware of it.

 

The Board supports greater integration between ferry services and other public transport.

 

The Board also supports infrastructure investments that promote walking and cycling.  This can be achieved through the provision of cycle parking at ferry stations and infrastructure on ferries as a way of extending the public transport customer base to people who would not otherwise catch public transport.  To encourage cyclists to use these facilities, they need to be designed well and incorporated into the new or upgraded facility from the outset. Design considerations include locations close to entry point(s) that are covered and lockable with surveillance (casual and monitored).

4.   Light rail transit

 

The Board is supportive of the continued investigations and delivery of light rail to provide for increased capacity, reliability and speed. The Board however does not support any light rail route going through the proposed public square on Lower Queen Street.

The Board would like to be kept informed and involved during the investigation and implementation of this alternative public transport option.

 


Waitematā Local Board

14 July 2015

 

 

Chairperson's Report

File No.: CP2015/13705

 

  

 

Executive Summary

 

The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.

 

 

Recommendations

That the Chair’s verbal report be received.

 

 

 

 


Waitematā Local Board

14 July 2015

 

 

Deputy Chairperson's Report

 

File No.: CP2015/13093

 

  

 

Executive summary

 

This report covers my Waitematā Local Board activities from 1 June – 7 July 2015 as Deputy Chair, lead for the Community and Transport portfolios, Chair of the Grants Committee, and with positions on the Ponsonby Business Association Board, Ponsonby Community Centre Committee and Board liaison for the Parnell Community Centre.

I have also been acting Chair from 19 June – 10 July 2015. 

 

Recommendations

a)      That the Deputy Chairperson’s Report be received.

 

Comments

 

 

Highlights

 

Costley Reserve playground opening on 27 June 2015

 

 


Urban Cycleways programme

 

Since December 2014 I have been a member of the Urban Cycleways Investment Panel.  The Panel considered proposed cycleway projects that Councils from across the country put forward for funding from the $100m urban cycling fund, and provided recommendations to the Minister of Transport on the final Urban Cycleway Programme.

 

On 25 June I attended the launch of the programme by the Prime Minister and Minister of Transport in Rotorua (see Attachment A). On the same day as the launch the governing body signed off the Long -Term Plan budget including the local share of a $124m three year walking and cycling programme which should deliver 52 kilometres of new cycleways.

 

 

 

This is great news especially for the Waitematā Local Board area. After many years of the Board advocating for dedicated cycleways and the completion of the Auckland Cycle Network we will see the acceleration of projects with safe connections on Great North Road, Surry Crescent, Gladstone Road,  a Western Connection via Sarsfield St together with city centre routes.

Auckland Council’s Long Term Plan

 

The 10-year budget that was adopted on 25 June by the governing body includes the funded priorities for each local board. The Waitematā Local Board consulted on the following proposals for the next 10 years:

 

•     complete the Weona-Westmere Coastal Walkway

•     upgrade Newmarket Laneways public realm to provide a safer and more vibrant environment for pedestrians and shoppers

•     deliver the Western Springs Native Bush Restoration Plan

•     redevelop Pioneer Womens and Ellen Melville Hall as a city centre community hub

•     continue the delivery of the Waipapa Stream restoration and ecological project

•     support local community services, events and grants

•     continue to deliver initiatives from our local board plan.

 

Of the 1,412 submissions received, 745 made comments on the local proposals. Overall the majority of these respondents supported the local proposed projects for 2015/2016 and 2016-2025. In particular, there was support for the implementation of the Waipapa Stream and the Western Springs native bush restoration, the completion of the Weona-Westmere walkway and delivery of local events. There was also strong opposition towards reducing local library opening hours.

 

After considering the feedback, the board has funded the proposals listed above, and has reduced the budget from $100,000 to $75,000 for a temporary arts and culture POP programme for which there was lower support. The Board has also allocated funding to support increasing Grey Lynn Library’s opening hours by half an hour a week. (refer Auckland Council media release Attachment B)

 

Skypath

 

Resource consent for the walking and cycling pathway over the Auckland Harbour Bridge (Skypath) was granted on 3 July.  This is a significant milestone in a 10 year long campaign to establish this critical link in Auckland’s cycling network.

 

The Waitematā Local Board has consistently supported the Skypath project. (Photo right from the Get Across protest in 2009 when thousands enjoyed walking and cycling over the bridge)

 

Grandstand Drive improved for people to enjoy the Domain

 

 

 

 

It is surprisingly difficult to move around the Domain without coming into conflict with cars or running out of footpath so it is great to see the parks team have closed the parking on Grandstand drive (due to the risk posed by the oak trees). This is hopefully the start of many further improvements that will progress through the Domain masterplan (to be consulted on in August) and the Museum’s work to improve walking connections. 

 

New footpath programme 15/16

 

·        The Transport portfolio provided input to Auckland Transport’s new footpath work programme 15/16.  In Attachment C I explain how I finalised a list of locations with assistance from the public. 

 

 

Tactical Urbanism workshop

 

I attended a workshop with Mike Lydon, Principal Street Plans Collaborative – New York to and author of Tactical Urbanism: Short-term Action for Long-term Change, a book that shares techniques for ambitiously jump starting projects in the urban realm.

 

The workshop (hosted by Waterfront Auckland, Auckland Council and Auckland Transport) focused on the opportunities afforded by tactical urbanism, how the ‘lighter, cheaper, faster’ methodology can better deliver desired outcomes for the city, what obstacles lay in the way of achieving the desired outcomes and how we best work together to mitigate these obstacles and achieve the vision for Auckland as the world’s most liveable city. 

 

The city centre team have a budget of $800k for tactical urbanism projects like pop-up parks. It is great to see that many examples of “tactical urbanism” are already springing up in the community without any support from Council (for example the tree pit in the photo was recently planted after being empty for some time).

 

 

 

 

 

New initiative: Vision Zero

 

Tragically Mr Robert Su was killed on Fanshawe St on 2 June (early indications are that he was crossing at the pedestrian crossing with the green man when he was hit by a speeding truck).    In Attachment D I outline why I think the time has come for Vision Zero Auckland.

 

 

Not long after the crash on Fanshawe St Auckland Transport started a misguided and patronising “cross safely with the green man” campaign aimed at the victims of traffic violence. I have raised my concern with Auckland Transport that this kind of approach is shown not to be effective and that resources should be directed at measures that improve pedestrian safety (eg road design, enforcement, speed reduction).

 

Workshops and meetings

 

From 1 June to 7 July I attended:

 

·    Waitematā Local Board workshop on 2 June

·    Two days of the Skypath resource consent hearing

·    Visit to the Art of remembrance installation at St David’s church to meet Paul Baragwanath, Trustee Friends of St David

·    Communications update with the Local Board communications advisor

·    Engagement adviser update

·    Draft Newmarket Laneways plan open day on Osborne St, Newmarket on Saturday 6 June

·    Waitematā Local Board business meeting on 9 June in Parnell

·    Ponsonby Business Association Board meeting on 10 June

·    Waitematā Local Board workshop on 11 June

·    Draft Newmarket Laneways plan- Stakeholder Workshop at the Rialto Cinema on 11 June

·    Waitematā Local Board workshop on  16 June

·    Community Meeting  on Western Park Development Plan consultation feedback on 16 June

·    Newmarket Laneways Member Working Group Update on 17 June

·    Monthly Transport portfolio catch up on 17  June

·    Meeting to discuss up- coming playground openings

·    Tactical Urbanism workshop with Mike Lydon hosted by Waterfront Auckland  on 22 June

·    Local Board Chairs Forum on 22 June

·    Waitematā Local Board workshop on 23 June

·    Meeting with Ponsonby Business Association reps to discuss parking proposals

·    Franklin Road residents meeting hosted by Auckland Transport to discuss progress on the upgrade of Franklin Road on 23 June

·    Elected member professional development working group meeting

·    Central joint funding committee reestablishment meeting with representatives from Albert-Eden, Orakei, Maungakiekie-Tamaki and Puketapapa Local Boards

·    Senior Advisor/ Relationship manager weekly chairs meeting

·    Ponsonby Community Centre management committee meeting

·    Waitematā Local Board workshop on 30 June

·    Meeting to discuss Auckland Transport’s wayfinding signage proposals

·    Auckland Cycle Forum on 30 June at GridAKL

·    Community Development portfolio monthly update on 1 July

·    Meeting with Matt Ball, Ports of Auckland to discuss proposed Rainbow Warrior memorial art installation

·    Lunchtime learning: Auckland's Green Lifeline – presentation by Andrea Reid about a new movement that aims to connect Auckland's parks and reserves together to make pollination pathways.

·    Visited the homelessness Wānaga at Tātai Hono Marae, Grafton hosted by Te Puni Kokiri for Matariki

 

Events and functions

From 1 June – 7 July attended:

 

·    Parnell Baths book launch at the Parnell library on 4 June (photo right)

·    Italian National Day piano concert at the invitation of Dante Alighieri Auckland

·    Parnell Heritage and RSC-Anzac Celebration with member Greg Moyle as guest speaker at the Parnell RSC

·    Kiss the Fish at Q Theatre at the invitation of Indian Ink Theatre Company

·    Waipapa Stream planting day on Saturday 13 June (photo below)

·    Waitemata Local Board Good Citizen Awards at the Town Hall on 17 June

·    Newmarket Business Association business awards at the Auckland museum at the invitation of the NBA on 19 June

·    Launch of Greater Auckland on 21 June at Golden Dawn

·    Launch of the Urban Cycleways Programme in Rotorua on 25 June

·    Costley Reserve playground opening on 27 June

·    Breakfast celebration at the Zoo to welcome the new elephant Anjalee at the invitation of Regional Facilities Auckland

·    Associates breakfast – urban design, cycling and transport discussion on 2 July at the Auckland Art Gallery

·    Auckland Conversation: Mary Jane Jacob Public Art – what is it good for? on 2 July at St James Theatre

·    Opening of the World Press Photography exhibition at Smith & Caughey on 3 July

·    Skypath resource consent approval celebration at the Northcote Tavern on 3 July

·    Pecha Kucha cycling edition on 7 July at Shed 10 hosted by Auckland Transport

 

 

Attachments

 

 

 

Attachments

No.

Title

Page

aView

The wheels ar spinning for cycling: Launch of the Urban Cycling Programme

227

bView

Auckland Council Media Release:  Key Waitemata Locla Board projects funded

229

cView

Unlocking the city with new footpaths - New footpath programme 15/16

231

dView

Vision Zero Auckland

233

eView

Our Auckland June 2015: Fostering vibrant communities in the Waitemata area

235

 

Signatories

 

Author

Pippa Coom, Deputy Chair

 

 

 


Waitematā Local Board

14 July 2015

 

 

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14 July 2015

 

 

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14 July 2015

 

 

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14 July 2015

 

 


Waitematā Local Board

14 July 2015

 

 

Board Members' Reports

File No.: CP2015/13028

 

  

 

Executive Summary

1.       Providing Board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

Recommendation

That the Waitemata Local Board:

Receives Board Members’ written and verbal reports.

 

 

Attachments

No.

Title

Page

aView

Deborah Yates Board Members' Report

239

bView

Vernon Tava Board Members' Report

245

cView

Rob Thomas Member's Update

267

 

 

 

 


Waitematā Local Board

14 July 2015

 

 

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14 July 2015

 

 

Waitemata Local Board Workshop Notes

 

File No.: CP2015/13551

 

  

 

Purpose

1.       The purpose of this report is to present the Waitematā Local Board workshop notes to the board.  Attached are copies of the proceeding notes taken from the workshops held on:

·    2 June 2015;

·    11 June 2015;

·    16 June 2015;

·    23 June 2015; and

·    30 June 2015.

 

 

Recommendations

That the Waitematā Local Board:

a)      Receive the workshop proceeding notes for the meetings held on 2, 11, 16, 23 and 30 June 2015.

 

 

Attachments

No.

Title

Page

aView

2 June Workshop Proceeding Notes

277

bView

11 June Workshop Proceeding Notes

279

cView

16 June Workshop Proceeding Notes

281

dView

23 June Workshop Proceeding Notes

283

eView

30 June Workshop Proceeding Notes

285

     

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Judith Webster - Relationship Manager

 


Waitematā Local Board

14 July 2015

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday, 2 June 2015

Time:                          11.00 am – 1.00 pm

Venue:                       Waitemata Local Board Room

                                    Level 2, 35 Graham Street, Auckland

 

Attendees

Chairperson:        Shale Chambers

Members:             Pippa Coom

                              Greg Moyle

                             Deborah Yates

                             Vernon Tava

                              Christopher Dempsey

Apologies:            Rob Thomas

                      

LBS officers:         Trina Thompson

                              Eman Nasser

                              Judith Webster

 

 

 

 

Item

Topic

Lead officer

Notes

1.

Bi-monthly Report

Eman Nasser (Local Board Advisor)

Trina Thompson (Senior Advisor)

Officers presented a monitoring report on both achievements and challenges against the Boards key projects and advocacy areas.

2.

Parnell BID Expansion

Shirley Samuels (BID

Partnership Advisor)

Cheryl Adamson (Parnell

Inc)

Paul Spackman (Chair,

Parnell Inc)

The outcomes of the ballot for the expansion of the Parnell Inc BID boundary was presented to the Board.

 

Parnell Inc set out the key focus for the next few months.

 

Trina Thompson – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

14 July 2015

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday, 16 June 2015

Time:                          9.00 am – 1.00 pm

Venue:                       Waitemata Local Board Room

                                    Level 2, 35 Graham Street, Auckland

 

Attendees

Chairperson:        Shale Chambers

Members:             Pippa Coom

                             Rob Thomas

                             Deborah Yates

                             Vernon Tava

                            Christopher Dempsey

                             

Apologies:           Greg Moyle

                                                  

LBS officers:         Trina Thompson

                              Judith Webster

                               

 

 

 

Item

Topic

Lead officer

Notes

1.

City Centre Integration

Oliver Roberts

(CCI Strategy & Comms Manager)

Tim Watts

Matt Bloxham

 

 

 

 

An update was provided on the development of the Aotea Framework and the Board discussed the need to have a clear link from Aotea Square to Myers Park.

2.

Pioneer Womens Centre Update

Lisa Spasic

(Senior Project Leader)

Tim Watts

(Manager:  City Centre Design)

Gary McShane (Project Manager)

David Erwin

Nicholas Stevens (Stevens Lawson Architects)

 

 

The Board were introduced to the design team for the Pioneer Womens and Ellen Melville Centre and the upgrade of Fryberg Square.

 

The team presented the identified issues with the building and proposed various key movements that could be improved as part of the re-development.

3.

Contracted Aquatic and Recreation Facility Business Plan

Jane Franich

(Contract Relationship Advisor)

Shamila Unka

 

 

Officers presented the proposed renewal programme and Parnell Baths operators provided their business plan for the baths.

4.

Heritage Asset Management Policy

Richard Bland

(Heritage Assets Advisor)

John Brown

 

 

 

The Board had an opportunity to input into the Heritage Asset Management Policy

Trina Thompson – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

14 July 2015

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday, 16 June 2015

Time:                          9.00 am – 1.00 pm

Venue:                       Waitemata Local Board Room

                                    Level 2, 35 Graham Street, Auckland

 

Attendees

Chairperson:        Shale Chambers

Members:             Pippa Coom

                             Rob Thomas

                             Deborah Yates

                             Vernon Tava

                            Christopher Dempsey

                             

Apologies:           Greg Moyle

                                                  

LBS officers:         Trina Thompson

                              Judith Webster

                             

 

 

 

 

Item

Topic

Lead officer

Notes

1.

Contestable Events Fund

Carrie Doulst (Team Leader), Irene Shepherd (Event Facilitator, Events)

Members considered the applications received for round 1 of the contestable events fund.

2.

AT Update

Priscilla Steel (Elected Members Relationship Manager)

An update on the Franklin Road Improvement Project, Wynyard Quarter Interim Cycleway and the draft Remuera Corridor Management Plan was provided by AT Board. 

3.

City Centre Integration

Oliver Roberts (CCI Strategy & Communications Manager)

Todd Berry (Senior Programme Manager)

 

Tim Watts (Manager, City Centre Design)

Officers presented the proposed 10 year work programme for the City Centre and provided an update on the waterfront public spaces project.

 

Trina Thompson – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

14 July 2015

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday, 23 June 2015

Time:                          9.00 am – 1.00 pm

Venue:                       Waitemata Local Board Room

                                    Level 2, 35 Graham Street, Auckland

 

Attendees

Chair:                    Pippa Coom

Members:            Rob Thomas

                             Deborah Yates

                             Vernon Tava

                            Christopher Dempsey

                             

Apologies:            Shale Chambers

                              Greg Moyle

                                                  

LBS officers:         Trina Thompson

                              Eman Nasser

                               

 

 

 

 

Item

Topic

Lead officer

Notes

1.

Quarterly Report

Audrey Gan (Lead Financial Advisor)

Rachael Rivera, Debbie Ashton, Mark Miller

 

Officers presented the 9 month quarterly report and discussed performance for the 3 months from January – March 2015.

2.

Heritage Toilets

Ian Reid (Strategic Development Manager, Strategic Asset and Planning)

A presentation was provided to the Board to seek feedback on the proposal for adaptive reuse of 3 heritage toilets in Waitemata. The proposed selection criteria for those who expressed an interest in the toilets was discussed with a report coming back to the Board in July.

 

Trina Thompson – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

14 July 2015

 

 

 

 


Workshop Proceedings 

Waitemata Local Board

 

Date of Workshop:  Tuesday, 30 June 2015

Time:                          9.00 am – 1.00 pm

Venue:                       Waitemata Local Board Room

                                    Level 2, 35 Graham Street, Auckland

 

Attendees

Chair:                    Pippa Coom

Members:            Rob Thomas

                             Deborah Yates

                             Christopher Dempsey

                              Greg Moyle

Apologies:            Shale Chambers

                             Vernon Tava

                                                  

LBS officers:         Trina Thompson

                             

                               

Item

Topic

Lead officer

Notes

1.

CRL Enabling Works Public Realm Briefing

 

Priscilla Steel – Elected Members Liaison Manager

 

Officers presented the proposed enabling works for the public realm components of the CRL. 

2.

Western Park Development Plan

Mark Miller (Parks Advisor), Nina Rattray (Senior Landscape Architects)

Officers presented the proposed changes to the Western Park Development Plan following the completion of the consultation.  A report requested the Board to endorse the final plan will be presented at the August business meeting

3

Nelson Street Stage 2

K Road Cycle path Design

Priscilla Steel – Elected Members Liaison Manager, Kathryn King (Auckland Cycling Manager AT),  Graham Bean (AT), Ken (AT)

 

Officers provided a progress update on the installation of phase 1 of the North/South Cycleway along the Nelson Street Off Ramp.  Options for the routes for phase 2 were also explored with the Board.

 

Auckland Transport officers provided an update on the status of the K Road Cycle path.  They confirmed that a budget has been confirmed and will be looking at finalising the design and undertake consultation in the coming financial year.

4

Auckland Transport Local Board Capex Fund

Priscilla Steel – Elected Members Liaison Manager Keren Carlyle

 

An update was provided on the rough order costs that were received for the six options in the draft Newmarket Laneways Plan.  The Board was advised that the outcomes of the consultation are currently being analysed and will be reported to the September business meeting.

 

Costings were also presented for the 8 side street treatments along Ponsonby Road.  The purpose of these designs is to improve the safety and walkability of the footpath along Ponsonby Road.

 

Trina Thompson – Senior Local Board Advisor, Waitemata

 


Waitematā Local Board

14 July 2015

 

 

Reports Requested/Pending

File No.: CP2015/13029

 

  

 

Executive Summary

1.       Providing a list of reports requested and pending for the Waitemata Local Board for business meetings.

 

Recommendation

That the Waitematā Local Board:

a)         Recieve the Reports Requested/Pending report.

 

 

 

 

Attachments

No.

Title

Page

aView

Reports Requested/Pending July 2015

289

    

Signatories

Authors

Desiree Tukutama - Democracy Advisor

Authorisers

Judith Webster - Relationship Manager

 



Waitematā Local Board

14 July 2015

 

 

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