Orākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 6 August 2015 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Deputy Chairperson

Colin Davis, JP

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

 

 

 

 

Kate Cooke

 

 

 

 

Kit Parkinson

 

 

 

 

Mark Thomas

 

 

 

 

ABSENT

 

 

Troy Churton

 

 

 


Orākei Local Board

06 August 2015

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number OR/2015/91

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:   

That the Orākei Local Board accepts the apology from Member Churton for absence.

 

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2015/92

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the minutes of the Orākei Local Board meeting held on Thursday, 2 July 2015, be confirmed as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

 

Resolution number OR/2015/93

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orakei Local Board:

a)    agrees that the proposed options and criteria are a sound basis for reviewing the Auckland Regional Amenities Funding Act (ARAFA) Funding Model. 

b)    notes that the Orakei Local Board cannot provide meaningful feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review as the report does not provide an analysis based on the criteria.

c)    notes that the funding model established under the Auckland Regional Amenities Funding Act  (ARAFA) legislation will not directly impact on local board funding or decision-making.

 

CARRIED

 

 

13

Allocation of discretionary capital budget to local boards

 

Resolution number OR/2015/94

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)    notes that the creation of the $10 million per annum discretionary capital budget for local boards has resulted in the Isthmus Local Boards losing $4 million per annum for facility partnership projects and none of the models compensate central boards for the resulting reduction in funding available.

b)    notes that under the best case scenario for the Isthmus Local Boards (model A), they will have $1.4 million less for capital projects when compared with the $4 million available for facilities partnership projects under the previous allocation model.

c)    supports local boards being able to fund capital projects by using their Locally Driven Initiatives (LDI) funding and paying the consequential operating costs as taking this option away limits flexibility and the ability of local boards to deliver on community priorities and also removes some of Boards’ decision-making ability.

d)    supports local boards being able to bring forward regionally funded projects using their discretionary capital budget as this will allow flexibility which may be required in tight financial times, noting that even though a Long-term Plan (LTP) may envisage a project happening in the future that may not be the case as budgets are reviewed annually and projects are sometimes pushed out further with no consultation with affected communities.

e)    notes that the Auckland Transport Capital Fund is allocated to local boards using a 100 per cent population model.

f)     supports model A, as its preferred option, the 100 per cent population model for the allocation of the $10 million per annum discretionary capital budget to local boards, as this is how the transport capital fund is allocated.

g)    notes that it would support model B, 95 per cent population and 5 per cent deprivation, as its preferred option for the allocation of the $10 million per annum discretionary capital budget to local boards, if this was the preferred option resolved by the majority of Local Boards.

h)    notes that the Orakei Local Board does not support models C, D or E as this would create yet another model by which funding for local boards is allocated.

i)     requests clarification from officers as to who pays for project feasibility and scoping costs for capital projects if these cannot be capitalised as part of the process and notes that the Locally Driven Initiatives Fund should not be used for this purpose.

j)     requests clarification from officers as to who will scope and deliver capital projects now that the Small Local Improvement Projects (SLIPs) team no longer exists.

k)    requests that project management and delivery is funded from departmental overheads instead of from the new capital fund as this maximises the value to the community of the discretionary capital budget for local boards.

l)     supports the annual allocation of the discretionary capital budget being accumulated over a period of three years and supports the ability for this funding to be bought forward.

m)  supports the discretionary capital budget being used for one project or spread over the three years for smaller projects.

n)    supports local boards having the flexibility to accumulate the discretionary capital budget for more than three years.

o)    considers that local boards should be able to make decisions on the full three year discretionary capital budget regardless of the size and cost of the project.

p)    recommends that the Governing Body amends the definition of what constitutes a ‘major upgrade’ to enable local boards to have full decision-making over how the discretionary capital budget is spent without the need to seek Governing Body approval for projects with a budget more than $1millon.

q)    notes that this request of the Governing Body is made in light of the Isthmus Local Boards losing $4 million per annum for facility partnership projects, as part of the creation of the $10 million discretionary capital budget, where previously local boards were not required to seek Governing Body approval for facility partnership projects worth more than $1 million.

r)     does not support the Local Boards Funding Policy including a general allocation formula for future funding as the creation of new funding mechanisms should be considered on a case by case basis as circumstances may be different for each fund, i.e. in this case the Isthmus Local Boards are losing $4 million per annum for facility partnership projects.

s)    disagrees that projects that have already been committed to through the former Facilities Partnership Fund should continue to be funded from the relevant Boards’ Capital Fund allocation.

 

CARRIED

 

Secretarial Note:       Member Thomas abstained from voting on resolutions f) and g).

 

 

Resolution number OR/2015/95

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orākei Local Board:

t)     approves the following projects from its allocation of the Capital Fund for Local Boards  and requests parks officers to implement these in 2015/2016:

                       i.       The Landing Road corridor boundary change incorporating separated walking and cycling on Tamaki Drive to address safety issues around the entrance way in a coordinated manner as highlighted by stakeholders during the consultation process for the Landing Concept Plan - $200,000.

                     ii.       Completion of Crossfields Reserve car park, skateboard area and entranceway precinct - $327,000.

                    iii.       The Walsh Brothers Memorial sundial on Selwyn Reserve - $10,000.

 

CARRIED

 

Secretarial Note:       Member Davis voted against resolution t) i and requested that his                                       dissenting vote be recorded.

 

 

14

Auckland Transport Update: August 2015

 

Melanie Dale, Auckland Transport Elected Member Relationship Manager was in

attendance to speak to this report.

 

 

Resolution number OR/2015/96

MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley:  

That the Orākei Local Board:

a)    receives the August 2015 report from Auckland Transport.

b)    approves an increase to the fixed cost estimate for bicycle racks to be installed at Remuera Train station from $4,000 to $11,000.

c)    approves an increase to the fixed cost price for the Abbotts Way footpath fence by $10,000, making the final cost $60,000.

d)    approves the reduction in the fixed cost price for bicycle shelters at the Orākei Train Station from $76,000 to $30,000 for the installation of one shelter rather than the three previously quoted for.

e)    requests that Auckland Transport implement a mixture of P15 and P120 parking outside the Meadowbank Shops on St Johns Road, as noted in the attachment as Option One.

f)     requests that Auckland Transport give the Orākei Local Board and Remuera Business Association an update on future options for the Clonbern Road carpark.

 

CARRIED

 

 

15

Chairperson's Report

 

Documents were tabled in support of this item.

A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

Resolution number OR/2015/97

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

a)    receives the Chairperson’s August report.

b)    agrees that Attachment A tabled at the meeting, be submitted as the Orakei Local Board’s feedback on the Productivity Commission’s Using Land for Housing report.

 

CARRIED

 

Attachments

a     Orakei Local Board Feedback on the Productivity Commission's Using Land for Housing Report

 

 

16

Board Member Reports

 

Documents were tabled in support of this item.

A copy of the tabled document has been attached to the official copy of these minutes and can be viewed on the Auckland Council website.

 

Resolution number OR/2015/98

MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson:  

That the Orākei Local Board:

a)    receives the Board Member reports.

b)    receives Member Baguley’s tabled report.

c)    requests that as heritage sites, artefacts and plaques in the Orakei Board area are identified, photographs with a potted history be included on the Board’s local board page on the Council’s website; this to also include the biographical and photographic material the Board prepared of residents of the area who lost their lives in the First World War.

d)    notes with concern some of the significant changes being proposed by Auckland Council to the Proposed Auckland Unitary Plan.

e)    address the Unitary Plan Committee regarding these concerns concentrating on special character and density rules.

f)     notes that an update will be given in August 2015 on the progress with the sundial and Walsh Brothers Memorial on Selwyn Reserve.

 

CARRIED

 

Attachments

a     Member Baguley Board Report - August 2015  

 

 

17

Resolutions Pending Action

 

Resolution number OR/2015/99

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Orākei Local Board resolutions pending action report be noted.

 

CARRIED

 

 

18

Local Board Workshop Record of Proceedings

 

Resolution number OR/2015/100

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the record of proceedings for the Orakei Local Board workshops held on 16 July 2015 and 23 July 2015 be noted.

 

CARRIED

 

 

19

Orakei Local Board Achievements Register

 

Resolution number OR/2015/101

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson CRJ Davis:  

That the Orākei Local Board:

 

a)    notes the updated achievements register.

 

b)    creates a yearly achievements report for the 2014/2015 year.

 

CARRIED

  

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

In closing of the meeting, the Chair thanked all officers for their attendance and input in support of the above agenda items.

 

 

 

4.23 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................