Waiheke Local Board

 

Open Minutes

 

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, Oneroa Bowling Club, 100 Ocean View Road, Allison Park, Waiheke Island on Thursday, 13 August 2015 at 5.15pm.

 

present

 

Chairperson

Paul Walden

From 5:18 Item 9.1

 

 

Deputy Chairperson

Beatle Treadwell

 

 

 

Members

Becs Ballard

 

 

 

 

Shirin Brown

 

 

 

 

John Meeuwsen

 

 

 

 

APOLOGIES            

 

Councillor

Mike Lee

For absence

 


Waiheke Local Board

13 August 2015

 

 

 

1          Welcome

 

Member BM Treadwell led the meeting in prayer.

 

2          Apologies

 

Resolution number WHK/2015/101

MOVED by Deputy Chairperson BM Treadwell, seconded by Member SD Brown:  

That the Waiheke Local Board:

a)         Accept the apology from Chairperson PA Walden for lateness and Councillor             Mike Lee for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2015/102

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         Confirm the ordinary minutes of its meeting, held on Friday, 23 July 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

Secretarial Note: Deputy Chair BM Treadwell vacated the chair and Chairperson PA Walden resumed the chair at 5:18pm.

 

 

 

 

 

 

9          Public Forum

 

9.1

Driver Education on Waiheke - Fiona Gregory and Patrick Knight

 

Fiona Gregory and Patrick Knight were in attendance to speak to the board regarding driver safety on the island and the possibility of holding a driver education programme and having a qualified driving instructor based full time on the island. 

 

Resolution number WHK/2015/103

MOVED by Chairperson PA Walden, seconded by Member SD Brown:  

That the Waiheke Local Board:

a)      Receives the tabled document and attach it to the minutes.

b)      Thanks Fiona Gregory and Patrick Knight for their attendance and presentation.

 

CARRIED

 

Attachments

a     Patrick Knight and Fiona Gregory - Wai Drive

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Waiheke Local Board Performance Report for 12 months ending 30 June 2015

 

Resolution number WHK/2015/104

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Thanks Sugenthy Thomson, Lead financial advisor and Gary Wilton, HGI parks          advisor, for their attendance.

b)      Receives the Performance Report for the Waiheke Local Board for the period ended 30 June 2015

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13

Waiheke Local Board Annual Report 2014/15

 

Resolution number WHK/2015/105

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:  

That the Waiheke Local Board:

a)      Thanks Sugenthy Thomson, Lead financial advisor for her attendance

b)      Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15

c)      Approves:

i.     The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/15 annual report

ii.       Achievements  by activity and table of Key Capital projects

 

d)         Gives authority to the Chair and Deputy to make typographical changes before             submitting for final publication

 

CARRIED

 

 

14

Local and sports parks annual work programme 2015-16

 

Resolution number WHK/2015/106

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Thanks Gary Wilton, HGI Parks advisor for his attendance.

b)      approve the final draft ‘local and sports parks annual work programme 2015-2016’;

c)      delegate approval for changes to work programme to the Park advisor, Local and sports parks, in consultation with the parks portfolio holders of the Waiheke Local Board, except where the parks portfolio holder refers any changes to the full board.

 

CARRIED

 

 

15

Allocation of discretionary capital budget to local boards

 

Resolution number WHK/2015/107

MOVED by Chairperson PA Walden, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)        Supports the principle that the local board discretionary capex fund should be allocated to local boards using the LDI allocation and based on the allocation agreed under the local board funding policy.

b)        Supports capex funding for the Great Barrier and Waiheke local boards being a fixed amount set by the governing body after meaningful consultation with both boards and based on those boards realistic funding needs and community differences.

c)        Supports Model D which allocates 2.7% of the fund to Waiheke (and 2.3% to Great Barrier), for the following reasons:

              i.         It is the same proportion of LDI allocation that Waiheke currently gets which was arrived at looking at past budgets and need. Paragraph 5 of the officer’s report states that this approach would maintain consistency in the policy and the board agrees that that is the correct approach.

 

            ii.         As Paragraph 19 of the report indicates, providing Waiheke and Great Barrier with Model D fixed allocations only has a small impact on the other 19 boards. On average the other 19 boards are around $10,000 worse off each.

 

           iii.         If the straight LDI formula is used to fund Waiheke it would get between $58,896 (100% population approach) and $97,922 (90% population, 5% deprivation, 5% land area) both of which are inadequate to meet its needs.

 

           iv.         Officers observation that allocating 2.7% to Waiheke (and 2.3% to Great Barrier) would overfund these boards compared to other boards, doesn’t take account of the significantly higher funding role the Waiheke Local Board has in its community than other boards elsewhere where activities are more strongly supported by regional funds and budgeted projects.

 

            v.         Does not agree with the rationale outlined by officers that Waiheke and Great Barrier local boards should receive 2% and 1% respectively of the $10m capex fund based on this being the amount allocated to those boards under the Auckland Transport capital fund as this is an arbitrary amount not based on need or LDI or local board funding policy principles.

 

           vi.         Notes that officer’s statements in Paragraph 21 of the report that the average cost of SLIPs projects for Waiheke in the 2014/15 financial year average $27,000 does not tell the whole story as the board discretionary capex budget funds other more significant projects managed by other departments and does not include a major project of $265,000 that was deferred into FY16.

 

          vii.         Notes that Waiheke receives an estimated 500,000 regional and international visitors per year and relies on limited local budgets to improve infrastructure, information and amenities to ensure a quality experience and maintain the environmental qualities that visitors have identified as being key drivers.

 

        viii.         Notes the Waiheke local board has no capital funding for future projects within the LTP from FY17 other than renewals or park / walkway development.

 

           ix.         Notes the recent CDAC capital renewal programme identified over $650,000 of key projects on Waiheke requiring attention now, however current budget is $90,000 per annum.

 

            x.         Notes that in general, its capital funding enables the board to progress projects which otherwise won’t be accorded funding priority as when viewed against priorities agreed elsewhere in the region these almost always rank at low or no priority regionally.

 

d)    Supports the ability of local boards to accumulate the capex fund over the three years of the long term plan, and to seek approval of the Governing Body to accumulate funding for longer than three years, noting that this provides maximum flexibility for local boards.

e)    Supports local boards retaining maximum flexibility and have the ability to bring forward regionally funded projects by using their local boards capex fund allocation.

f)     Supports local boards retaining maximum flexibility to fund capital projects and their consequential opex through their LDI funding.

g)    Notes the Waiheke local board received Governing Body approval to allocate LDI funding to enable up to $1m debt funded towards development of a swimming pool for FY16.

h)    Notes the Local Board Funding Policy was developed as required under the Local Government (Auckland Council) Act 2009 and was agreed on as a result of extensive consultation and notes regard should be made to factors affecting the nature and level of services needed in each local board area (for example geographic isolation).

i)     Supports the Local Board Funding Policy including a general allocation formula for any future funding allocations as this removes the need to amend this policy every time board are allocated non LDI funding.

j)       Notes suggestions that the Central Facilities Partnership Scheme may not be discontinued and that the board may wish to contribute to any new fund if there is a realistic chance that larger capital projects it wishes to advance with its community may be progressed, in which case adequate funding to enable any agreed contribution will needed.

 

CARRIED

 

 

16

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Local Board Input

 

Resolution number WHK/2015/108

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      Delegates board member RB Ballard and JP Meeuwsen to provide feedback on the level of change proposed in the options and the impacts on local boards and local communities (if any) as an input into the evaluation of options under the Auckland Regional Funding Amenities Act Funding Model Review.

b)      Notes feedback is required by 28 August 2015.

 

CARRIED

 

17

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2015/109

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:  

That the Waiheke Local Board

a)      Amend the record of Wednesday 17 June to include Member RB Ballard as attended.

b)      Receives the record of proceedings of the Waiheke Local Board workshops held on 1 May, 8 May, 13 May, 20 May, 5 June, 17 June, 19 June and 24 July 2015.

 

CARRIED

 

18

Chairperson's Report

 

Resolution number WHK/2015/110

MOVED by Member JP Meeuwsen, seconded by Chairperson PA Walden:  

That the Waiheke Local Board

a)      Receives the Chairperson’s report.

 

CARRIED

  

 

19        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6:36 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................