I hereby give notice that an ordinary meeting of the Waitematā Local Board Finance Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 27 August 2015

11.00 am

Waitematā Local Board Room
Level 2
35 Graham Street
Auckland

 

Waitematā Local Board Finance Committee

 

OPEN ADDENDUM AGENDA

 

 

MEMBERSHIP

 

Chairperson

Greg Moyle

 

Deputy Chairperson

Vernon Tava

 

Members

Shale Chambers

 

 

Christopher Dempsey

 

 

(Quorum 3 members)

 

 

 

Desiree Tukutama

Democracy Advisor

 

25 August 2015

 

Contact Telephone: (09) 307 6071

Email: Desiree.Tukutama@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Waitematā Local Board Finance Committee

27 August 2015

 

ITEM TABLE OF CONTENTS PAGE

14 Waitemata Local Board Local Improvements Programme 2014/2015 Year Summary Report 5


Waitematā Local Board Finance Committee

27 August 2015

 

Waitemata Local Board Local Improvements Programme 2014/2015 Year Summary Report

 

File No.: CP2015/17987

 

 

Purpose

1. This report provides a progress overview of the Waitemata Local Improvements (LIPs) programme for the 2014/2015 financial year.

Executive Summary

2. The Waitemata Local Board has capital funding of $373,935.00 to complete the projects deferred across from the 2013/2014 financial year for delivery and for allocation to new projects in the 2014/2015 financial year.

3. The Waitemata Local Board had 100 percent fully allocated their available 2014/2015 financial year LIPs Capex budget.

4. An additional $105,000 discretionary capital budget was identified for late allocation to capital projects.

5. The revised total 2014/2015 available discretionary capital budget was $478,935 and was 100% allocated to projects.

6. A total discretionary capital spend of $394,965.05 was achieved in the 2014/2015 financial year, resulting in $85,969.95 capital budget deferring across into the 2015/2016 financial year.

7. $28,038.95 capital budget being deferred across into the 2015/2016 financial year for project completion by the LIPs team.

8. $57,931.00 capital budget being deferred across into the 2015/2016 financial year for contributions to projects delivered outside of the LIPs team.

9. The Waitemata Local Board had $122,673.00 LIPs operational funding for allocation to new projects in the 2014/2015 financial year and was 100% to LIPs Operational projects.

10. A total operational spend of $115,290.00 was achieved in the 2014/2015 financial year and operational savings of $7,383.00

11. The LIPs programme and budget funding was brought to an end as at 30th June 2015 and there is no further LIPs programme funding continuing into 2015/2016 and future years.

 

 

Recommendations

That the Waitematā Local Board Finance Committee:

a) Receive the 2014/2015 Local Improvements Programme Summary end of year update report and completed projects photo summary.

 

 

Comments

12. The Waitemata Local Board had capital funding of $373,935.00 to complete the projects deferred across from the 2013/2014 financial year for delivery and for allocation to new projects in the 2014/2015 financial year.

13. The Waitemata Local Board had 100 percent fully allocated their available 2014/2015 financial year LIPs Capex budget.

14. An additional $105,000 discretionary capital budget was identified for late allocation to capital projects.

15. The revised total 2014/2015 available discretionary capital budget was $478,935 and was 100% allocated to projects.

16. A total discretionary capital spend of $394,965.05 was achieved in the 2014/2015 financial year, resulting in $85,969.95 capital budget deferring across into the 2015/2016 financial year.

17. $28,038.95 capital budget being deferred across into the 2015/2016 financial year for project completion by the LIPs team and $57,931.00 capital budget being deferred across into the 2015/2016 financial year for contributions to projects delivered outside of the LIPs team.

18. The Waitemata Local Board had $122,673.00 LIPs operational funding for allocation to new projects in the 2014/2015 financial year and was 100% to LIPs Operational projects. A total operational spend of $115,290.00 was achieved in the 2014/2015 financial year and operational savings of $7,383.00.

19. The LIPs programme and LIPs budget funding was brought to an end as at 30th June 2015 and there is no further LIPs programme capital and operational funding continuing into 2015/2016 and future years.

 

Capital projects deferred into 2015/2016 for delivery completion

20. Capital projects that experienced ongoing delays with design and implementation processes, delays with the consenting process, inclement weather challenges or a reduced available delivery time period due to late allocation of capital budget have deferred across into the 2015/2016 financial year to complete. These projects are detailed below.

21. Coxs Bay electric BBQ installation (x3) - The budget was allocated late in the financial year and a delay in manufacturing was experienced. The old fire pits have now been removed and the three new single electric BBQs have been installed with new electrical connections. The project is complete.

22. Myers Park Stormwater bespoke man hole covers the designer has experienced challenges with cast iron casting process. The process is now being delivered utilising a CNC methodology and the remaining four Stormwater covers should be completed and ready for installation onsite Mid September 2015.

23. Albert Park Stormwater bespoke man hole covers The budget was allocated late in the financial year. The designer is currently working with the Local board to produce designs suitable for the site. It is planned to have the Stormwater covers manufactured and installed in September/ October 2015.

24. Victoria park skate park equipment Delays experienced with the design process and the sponsors of equipment. Two pieces of equipment have now been installed and completed. The remaining five pieces are being expedited with the sponsors involved and the delivery contractor. It is planned to have these remaining pieces installed in September 2015.

25. Highwic House Garden interpretative signage Final approval of the signage suite in late June resulted in further delays with the manufacturer and installer with work load resourcing challenges. The signs are now manufactured and will be installed in early September.

26. LIPs Contribution to Cox's Bay renewals Consenting delays were experienced extending beyond the financial year end. Consent is now approved and the tendering process complete. Construction will be undertaken during September / October 2015.

27. LIPs Contribution to Salisbury Reserve playground upgrade: existing path widening The physical works construction was delayed at financial year end through to August. The construction works are now underway and due completion in September 2015.

Consideration

Local Board views and implications

28. This report canvasses the views of the Waitemata Local Board.

29. The recommendations contained within this report fall within the Local Boards delegated authority.

Māori impact statement

30. Parks and open spaces contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate consultation will follow.

Implementation

31. The LIPs programme and budget funding was brought to an end as at 30 June 2015 and there is no further LIPs programme funding continuing into 2015/2016 and future years.

32. Communities were impacted by LIPs projects. They provided an opportunity for staff and elected representatives to engage with the communities on their specific needs.

33. LIPs funded projects must comply with all relevant legislation, including the Resource Management Act 1991, the Local Government Act and all Auckland Council policies.

 

 

Attachments

No.

Title

Page

aView

Waitemata Local Board 2014/2015 Local Improvements Programme end of year summary update

9

bView

2014/2015 Completed Projects

13

Signatories

Authors

Katrina Morgan - Team Leaders SLIPs

Authorisers

Ian Maxwell - General Manager Parks, Sports and Recreation

Judith Webster - Relationship Manager



Waitematā Local Board Finance Committee

27 August 2015

 


Waitematā Local Board Finance Committee

27 August 2015

 


Waitematā Local Board Finance Committee

27 August 2015

 


Waitematā Local Board Finance Committee

27 August 2015

 

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