Finance and Performance Committee

 

OPEN MINUTES

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 17 September 2015 at 9.33am.

 

present

 

Chairperson

Cr Penny Webster

 

Members

Cr Anae Arthur Anae

 

 

Mayor Len Brown, JP

From 9.36 am, Item 15

 

Cr Dr Cathy Casey

 

 

Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

From 9.35 am, Item 6

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Denise Krum

 

 

Cr Mike Lee

 

 

Cr Dick Quax

From 9.50 am, Item 15

 

Cr Sharon Stewart, QSM

 

 

Member David Taipari

 

 

Cr Sir John Walker, KNZM, CBE

 

 

Cr Wayne Walker

 

 

Cr John Watson

From 9.35 am, Item 6

 

ABSENT

 

 

Cr Cameron Brewer

 

 

 

Deputy Chairperson Ross Clow

 

 

Deputy Mayor Penny Hulse

 

 

 

Cr Calum Penrose

 

 

 

Member John Tamihere

 

 

 

Cr George Wood, CNZM

 

 

 


Finance and Performance Committee

17 September 2015

 

 

1††††††††† Apologies

 

Resolution number FIN/2015/84

MOVED by Chairperson MP Webster, seconded by Cr AJ Anae:

That the Finance and Performance Committee:

a)         accept the apologies from Cr CE Brewer, Deputy Chairperson, RI Clow, Deputy Mayor PA Hulse, Cr CM Penrose and Cr GS Wood for absence, Cr LA Cooper, Cr D Quax and Cr J Watson for lateness.

CARRIED

 

 

2††††††††† Declaration of Interest

 

Cr AJ Anae declared an interest at Item 13.

 

 

3††††††††† Confirmation of Minutes

 

Resolution number FIN/2015/85

MOVED by Cr WD Walker, seconded by Cr AM Filipaina:

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday 20 August 2015, including the confidential section, as a true and correct record.

CARRIED

 

4††††††††† Petitions

 

There were no petitions.

 

5††††††††† Public Input

 

There was no public input.

 

6††††††††† Local Board Input

 

There was no local board input.

 

Cr LA Cooper entered the meeting at 9.35 am.

Cr J Watson entered the meeting at 9.35 am.

 

7††††††††† Extraordinary Business

 

There was no extraordinary business.

 

8††††††††† Notices of Motion

 

There were no notices of motion.


 



Precedence of Business

Resolution number FIN/2015/86

MOVED by Chairperson MP Webster, seconded by Cr CE Fletcher:

That the Finance and Performance Committee:

a)         agree that Item 15 be accorded precedence at this time.

CARRIED

 

 

15

Independent Review of Operating Costs of the Rail Network in Auckland compared to Wellington

 

Mayor LCM Brown entered the meeting at 9.36 am.

The meeting adjourned at 9.36 am and reconvened at 9.50 am.

Cr D Quax entered the meeting at 9.50 am.

 

Paul Callow, independent consultant gave a PowerPoint presentation in support of the item.† A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2015/87

MOVED by Cr CE Fletcher, seconded by Member DE Taipari:

That the Finance and Performance Committee:

a)††††† receive the independent review of operating costs of the rail network in Auckland compared to Wellington.

b)††††† thank Mr Paul Callow for his attendance and presentation.

c)††††† refer the report to the Board of Auckland Transport for information.

CARRIED

 

Attachments

a†††† 17 September 2015, Finance and Performance Committee - Item 15 Rail presentation.

 

 

 

9

Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review - Evaluation Report

 

Staff gave a PowerPoint presentation in support of the item.† A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2015/88

MOVED by Chairperson MP Webster, seconded by Mayor LCM Brown:

That the Finance and Performance Committee:

a)        note the evaluation of options and conclusions drawn from the Auckland Regional Amenities Funding Act 2008 Funding Model review.

b)††††† endorse the development of a framework for sustainable funding as the preferred option for the Auckland Regional Amenities Funding Act 2008 - Funding Model review.

c)††††† request Auckland Council staff to continue to work with the Funding Board and the amenities to develop an implementation plan for the framework and report back regarding costs and time frames.

d)††††† note that developing and establishing a framework for sustainable funding may result in a new funding principle being added to those that need to be considered in implementing the Auckland Regional Amenities Funding Act 2008.

CARRIED

 

Attachments

a†††† 17 September 2015, Finance and Performance Committee - Item 9 presentation.

 

 

10

Government Broadband Investment - Digital Enablement Plan

 

Mayor LCM Brown left the meeting at 11.16 am.

Member DE Taipari left the meeting at 11.30 am.

Cr ME Lee left the meeting at 11.32 am.

 

Resolution number FIN/2015/89

MOVED by Cr LA Cooper, seconded by Cr AM Filipaina:

That the Finance and Performance Committee:

a)         endorse the Digital Enablement Plan, inclusive of minor amendments and changes the committee makes, for submission to the Ministry of Business, Innovation & Employment on 18 September 2015.

b)        request staff to work with the Rural Broadband Working Party to continue to develop Auckland Councilís rural broadband work programme.

CARRIED

 

 

11

Approval of and recommendation for adoption of the 2014/2015 Annual Report and Summary Annual Report for Auckland Council and Group

 

Cr ME Lee returned to the meeting at 11.38 am.

Member DE Taipari returned to the meeting at 11.50 am.

 

The resolutions of the Audit and Risk Committee meeting of 15 September 2015 were tabled and a PowerPoint presentation was given in support of the item.† Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2015/90

MOVED by Chairperson MP Webster, seconded by Cr WB Cashmore:

That the Finance and Performance Committee:

a)         note the confirmation by the Audit and Risk Committee that the audit process has been completed satisfactorily.

b)††††† agree to recommend adoption of the 2014/2015 Full Annual Report and Summary Annual Report to the Governing Body subject to editorial and technical changes to the document to be approved by the Chief Financial Officer and the Chairperson.

CARRIED

 

Attachments

a†††† 17 September 2015, Finance and Performance Committee - Item 11 presentation.

b†††† 17 September 2015, Finance and Performance Committee - Item 11† Audit & Risk Committee resolutions.


 

12

Budget Update

 

Mayor LCM Brown returned to the meeting at 12.13 pm.

 

 

 

Staff gave two PowerPoint presentations in support of the item. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

 

 

Resolution number FIN/2015/91

MOVED by Chairperson MP Webster, seconded by Cr WB Cashmore:

That the Finance and Performance Committee:

a)         agree to amend the group capital expenditure budgets to reflect Attachment A of the agenda report.

b)††††† agree that the operational underspends for Auckland Council parent in 2014/2015 , as per Attachment B of the agenda report, be spent in the 2015/2016 financial year.

c)††††† note that the operational underspends for council-controlled organisations (CCOs) in 2014/2015 have been approved by the Chief Finance Officer of Auckland Council in accordance with the CCO Governance Manual.

d)††††† agree to the conversion of $300,000 from operational to capital funding in 2015/2016 for Auckland Tourism, Events and Economic Development.

e)††††† agree to the budget adjustments for Auckland Transport over the period 2015-2018 as per Attachment C of the agenda report.

f)†††††† agree to the additional operational expenditure for the city centre as per Attachment D of the agenda report, noting that it is endorsed by the Auckland City Centre Advisory Board and will be fully funded from the City Centre Targeted Rates.

g)††††† agree that the councilís budgets be updated to reflect the financial implications of the above decisions.

CARRIED

 

Attachments

a†††† 17 September 2015, Finance & Performance Committee - Item 12.1 presentation.

b†††† 17 September 2015, Finance & Performance Committee - Item 12.2 presentation.

 

 

13

Rating small accommodation providers

 

Cr AJ Anae declared an interest and neither speak nor voted on this item.

 

 

 

Resolution number FIN/2015/92

MOVED by Cr CE Fletcher, seconded by Mayor LCM Brown:

That the Finance and Performance Committee:

a)††††† agree not to recommend any change to the rating treatment of residential properties used for commercial accommodation purposes.

CARRIED


 

14

Procurement Strategy Implementation Update

 

Staff gave a PowerPoint presentation in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

Resolution number FIN/2015/93

MOVED by Cr D Quax, seconded by Cr CE Fletcher:

That the Finance and Performance Committee:

a)††††† receive the Procurement Strategy implementation report and presentation.

CARRIED

 

Attachments

a†††† 17 September 2015, Finance & Performance Committee - Item 14 Procurement presentation.

 

 

Item 15 was taken before item 9.

 

 

16††††††† Consideration of Extraordinary Items

 

There were no extraordinary items.

 

 

 

12.58 pm††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

 

 

 

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................