I hereby give notice that an ordinary meeting of the Albert-Eden Local Board Grants Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 14 October 2015

2.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board Grants Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Glenda Fryer

 

Deputy Chairperson

Lee Corrick

 

Members

Helga Arlington

 

 

Graeme Easte

 

 

Peter Haynes

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

6 October 2015

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board Grants Committee

14 October 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Albert-Eden Local Board Quick Response: Round Two 2015 - 2016                     7  

13        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board Grants Committee:

a)         confirms the minutes of its ordinary meeting, held on Wednesday, 16 September 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Albert-Eden Local Board Grants Committee

14 October 2015

 

 

Albert-Eden Local Board Quick Response: Round Two 2015 - 2016

 

File No.: CP2015/20837

 

  

 

 

Purpose

1.       The purpose of this report is to present applications received for round two of the Albert-Eden Local Board Local Grants 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Albert-Eden Local Board has set a total community funding budget of $45,000 and local events budget of $30,000 for the 2015/2016 financial year.

3.       Six applicants were successful in receiving a grant through the first quick response round, of which a total of $14,209.99 was spent from the community budget. This leaves a total of $30,790.01 to be distributed over the remaining three quick response rounds and one local grant round in the 2015/2016 financial year.

4.       Five applicants were successful in receiving a grant through the last round of events contestable funding. A total of $14,863.40 was allocated, leaving $15,136.60 to be distributed to events focused applications in the 2015/2015 financial year.

5.       Sixteen applications were received in the second round of Albert Eden quick response with a total request of $57,278.77.

 

Recommendation/s

That the Albert-Eden Local Board Grants Committee:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

 Table One: Albert-Eden  Local Board Round One Quick Response Applications

Applicant

Project

Main focus:

Requesting

Eligibility

Dance Aotearoa New Zealand

Towards costs of hiring a film professional, editing expertise and film equipment to produce a high quality film

Arts and culture

$2,400.00

Eligible

Vibracorp Productions

Towards costs to stage the production ‘HeteroPerformative’ at the Basement Theatre

Arts and culture

$2,150.60

Ineligible due to the event already being

held on 25 September 2015.

Citizens Advice Bureau Auckland City (CABAC) Inc.

Towards the replacement of worn furniture and redecoration of the bureau waiting room area 

Community

$4,677.04

Eligible

1st Mt Albert St Judes Scout Group

Towards cost of a Global Positioning System (GPS) personal locator beacon 

Community

$599.00

Eligible

Earth Action Trust

Towards the venue hire and material costs to run “Resource Recovery and Creative Sewing” workshops

Community

$4,000.00

Eligible

Elizabeth Knox Home & Hospital

Towards the costs of care for Olive, the mobility dog for residents of the home and hospital.

Community

$2,475.88

Eligible

Jeannie & Johnny Books Ltd

Towards costs to hold workshops ‘Discover the Amazing World of Bugs’ at Auckland Museum

Community

$4,000.00

Eligible

United Sri Lanka Association (Auckland) Inc

Towards the venue hire, materials and promotion for ‘Miyurasa’  a youth visual and performance arts concert 

Community

$3,513.00

Eligible

Bluegreens

Towards the restoration planting, weed and pest control along the Meola Creek

Environment

$2,763.25

Eligible

Crafternoon-Tea

Towards a monthly handmade art and crafts market which aims to showcase the diverse talent of local craft people

Events

$1,000.00

Eligible

Yogi Divine Society (NZ) Incorporated

Towards the venue hire, event marketing and promotion of Ratri Before Navratri (RBN), an Indian folk musical celebration event

Events

$10,000.00

Eligible

Pt Chevalier community website

Towards catering and branding for the launch of the community website

Events

$5,000.00

Eligible

Kay Wooff towards

Towards structural bracing to connect walls, floors and the roof at Whare Tane-Trevor Lloyd House

Historic Heritage

$4,000.00

Ineligible due to the applicant already being funded for the same project this financial year

Ian Sutcliffe

Towards chimney restoration at 74 Gillies Avenue, Epsom.

Historic Heritage

$4,000.00

Eligible

OnBoard Skate Inc

Towards delivery, management and coordination of skateboard lessons and events at Nixon Skatepark

Sport and recreation

$1,700.00

Eligible

Western Springs College

Towards equipment to set up a fitness cardio area within the Western Springs College sports department

Sport and recreation

$5,000.00

Eligible

Total

 

 

$57,278.77

 

 

Comments

6.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Albert-Eden   Local Board adopted its grants programme on 1 April 2015 (see Attachment A).

7.       The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

 

8.       The Albert-Eden Local Board will operate five quick response grants and one local grant round for this financial year. This is the second quick response round for 2015/2016.

9.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

10.     Six applicants were successful in receiving a grant through the first quick response round of which a total of $14,209.99 was spent from the community budget. This leaves a total of $30,790.01 to be distributed over the remaining three quick response rounds and one local grant round in the 2015/2016 financial year.

11.     Five applicants were successful in receiving a grant through the last round of events contestable funding. A total of $14,863.40 was allocated leaving $15,136.60 to be distributed to events focused applications in the 2015/2015 financial year.

12.     Sixteen applications were received in the second round of the Albert Eden quick response grants programme, with a total request of $57,278.77 (see Attachment B).

Consideration

Local Board views and implications

13.     Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

15.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One organisation in this quick response round has identified as Maori.

Implementation

16.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

17.     Following the Albert-Eden Local Board allocating funding for round two quick response, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Albert-Eden Grants Programme 2015 - 2016

11

bView

Albert-Eden Local Board Quick Response Applicants 2015/2016

15

      

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board Grants Committee

14 October 2015

 

 




Albert-Eden Local Board Grants Committee

14 October 2015