††

 

 

Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Lynfield Meeting Room, Fickling Convention Centre, 546 Mt Albert Road, Three Kings on Thursday, 29 October 2015 at 6.00pm.

 

present

 

Chairperson

Julie Fairey

 

 

 

Deputy Chairperson

Harry Doig

 

 

 

Members

David Holm

 

 

 

 

Nigel Turnbull

 

 

 

 

Michael Wood

 

 

 

 

ABSENT

 

Member

Ella Kumar

 

 

Councillor

Chris Fletcher

 

 

 

ALSO PRESENT

 

Councillor

Cathy Casey

 

 

 

 


Puketāpapa Local Board

29 October 2015

 

 

1††††††††† Welcome

Deputy Chairperson, Harry Doig, delivered the welcome message.

 

2††††††††† Apologies

 

Resolution number PKTPP/2015/216

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board accept the apology from Member Kumar for absence.

CARRIED

 

3††††††††† Declaration of Interest

Michael Wood noted his interest in Item 16: Approval of granting a new lease to the Winstone Park Tennis Club incorporated, Harold Long Reserve Mt Roskill in that he is a current member of the Winstone Park Tennis Club

 

4††††††††† Confirmation of Minutes

Resolution number PKTPP/2015/217

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:

That the Puketāpapa Local Board confirm the ordinary minutes of its meeting, held on Thursday, 24 September 2015, as a true and correct record.

CARRIED

 

5††††††††† Leave of Absence

There were no leaves of absence.

 

6††††††††† Acknowledgements

The Puketāpapa Local Board acknowledges the first anniversary of the establishment of the Tūpuna Maunga o Tāmaki Makaurau Authority which now governs Te Tātua-a-Riukiuta/Big King and Pukewīwī/Puketāpapa/Mount Roskill.

 

7††††††††† Petitions

There were no petitions.

 

8††††††††† Deputations

There were no deputations.

 

9††††††††† Public Forum

 

9.1

Public Forum - Paul Won

 

Paul Won, volunteer community advocate of Cancer Society Auckland, would like to speak to the current tobacco controls and its impact on the community.

 

Resolution number PKTPP/2015/218

MOVED by Member MP Wood, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board thank Paul Won for his attention and presentation for smokefree communities.

CARRIED

 

 

 

 

9.2

Public Forum - Peter Muys

 

Peter Muys, local resident, would like to speak to the proposed Auckland Transport Bus Routes more specifically Route Crosstown 9.

 

Documents were tabled in support of this item.

 

Resolution number PKTPP/2015/219

MOVED by Member NJ Turnbull, seconded by Member DA Holm:

That the Puketāpapa Local Board thank Peter Muys for his attendance and presentation on Route Crosstown 9.

CARRIED

 

A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Councilís website.

 

Attachments

a†††† Proposed Routes for Central Suburbs New Network and Route Crosstown 9 Map

 

9.3

Public Forum - Seine Perks

 

Seine Perks, local resident, would like to speak to the speed bump in Farrelly Avenue.

 

Resolution number PKTPP/2015/220

MOVED by Member DA Holm, seconded by Member MP Wood:

That the Puketāpapa Local Board thank Seine Perks for her attendance and presentation on the recent fatality in Farrelly Avenue.

CARRIED

 

10††††††† Extraordinary Business

There was no extraordinary business.

 

11††††††† Notices of Motion

There were no notices of motion.

 

Precedence of Business (6.43pm)

Resolution number PKTPP/2015/221

MOVED by Chairperson JM Fairey, seconded by Member DA Holm:

That the Puketāpapa Local Board agree that Item 15: Auckland Transport Report for October 2015 be accorded precedence at this time.

CARRIED

 

Item 12 was taken after item 15 at 7.15pm.

12

Albert-Eden-Roskill Governing Body Members Update

 

Resolution number PKTPP/2015/222

MOVED by Deputy Chairperson HAJ Doig, seconded by Member NJ Turnbull:

That the Puketāpapa Local Board thank Governing Body Member Cathy Casey for her update.

CARRIED

 

 

 

 

 

13

Chairperson's Report, October 2015

 

Resolution number PKTPP/2015/223

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a)†††††††† receive the Chairís Report for October 2015 and attachments B, C and D.

b)†††††††† approve the professional development application from the Chair to attend the re-certification course for Making Good Decisions on 12 November 2015, at a cost of $1.040 excluding GST, to ensure the Board continues to have at least one certified member available for hearings under the Resource Management Act.

CARRIED

 

14

Board Member Reports, October 2015

The Board Member reports for October 2015 were received separately.

 

14.1

Board Member Report - David Holm

 

Resolution number PKTPP/2015/224

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board receive the October 2015 report.

CARRIED

 

Report Attachment 1: Report on Petition for investigation of undergrounding of high voltage transmission lines withdrawn.

 

14.2

Board Member Report - Harry Doig

 

A report was tabled in support of this item.

 

Resolution number PKTPP/2015/225

MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board

a)        receive the October 2015 report.

b)        request that representations be made to the appropriate authority for the development of parental leave provisions that cover elected members who take time off for child care reasons before, at, and after the birth of a child.†

c)        request that the Finance Department and Local Board Services be asked to provide a spreadsheet that identifies the source and amount of funding that contributed to the pool that was allocated to local boards via the LDI OPEX funding allocation formula.

CARRIED

 

A copy of the tabled report has been placed on the file copy of the minutes and can be viewed on the Auckland Councilís website.

 

Attachments

a†††† H Doig report for period 14 September to 18 October 2015

 

 

 

 

 

14.3

Board Member Report - Michael Wood

 

A report was tabled in support of this item.

 

Resolution number PKTPP/2015/226

MOVED by Member MP Wood, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board receive the October 2015 report.

CARRIED

 

A copy of the tabled report has been placed on the file copy of the minutes and can be viewed on the Auckland Councilís website.

 

Attachments

a†††† M Wood report for period 24 September to 29 October 2015

 

14.4

Board Member Report - Ella Kumar

 

A report was tabled in support of this item.

 

Resolution number PKTPP/2015/227

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:

That the Puketāpapa Local Board receive the October 2015 report.

CARRIED

 

A copy of the tabled report has been placed on the file copy of the minutes and can be viewed on the Auckland Councilís website.

 

Attachments

a†††† E Kumar report for period 14 September to 28 October 2015 and Events Schedule for November 2015

Item 16 was taken after Item 14.4 at 7.37pm

 

Item 15 was taken after Item 11 at 6.43pm

15

Auckland Transport Report for October 2015

 

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number PKTPP/2015/228

MOVED by Member DA Holm, seconded by Chairperson JM Fairey:

That the Puketāpapa Local Board:

a)††††† receive the Auckland Transport October 2015 report.

b)††††† Instruct Auckland Transport to construct Stage1A of the pathway through Fearon Park, to a width of 2.5 metres, noting that the pathway can be extended further into the Harold Long Reserve once the stormwater works are completed and budget allows;

c)††††† note that in response to the Boardís request to investigate traffic safety issues in Farrelly Avenue, Auckland Transport conducted week long surveys of traffic volumes and speeds in the street in February and October 2014.

d)        note that in September 2014, the Board resolved (PKTPP/2014/203) that the Police initiate meetings, 3 or 4 times a year, to deal with safety and traffic concerns in Puketāpapa with the Board to be represented by the Community Safety and Transport portfolio holders.

e)        request a report from Auckland Transport summarising the outcomes and recommendations from Auckland Transport and Police reports into the 11 October 2015 fatal accident on Farrelly Avenue.

f)         recommends that Auckland Transport proactively engage with the Wesley Community around Farrelly Avenue in regard to traffic concerns and the fatal accident.

g)        thank Lorna Stewart, Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

The order of business resumed at Item 12: Albert-Eden Roskill Governing Body Members Update at 7.15pm.

 

Item 16 was taken after Item 14.4 at 7.370m

16

Approval of granting a new lease to the Winstone Park Tennis Club Incorporated, Harold Long Reserve Mt Roskill.`

 

Ron Johnson, Community Lease Advisor, was in attendance to speak to this report.

 

Resolution number PKTPP/2015/229

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a)††††† approve the surrender of the Winstone Park Tennis Club Incorporated lease dated 18 July 2006.

b)††††† approve a community lease to Winstone Park Tennis Club Incorporated for part of Harold Long Reserve, 13B Akarana Avenue Mt Roskill on the following terms and conditions:

i)†††† Term Ė 10 years commencing 1 December 2015 with one 10-year right of renewal;

ii)††† Rent - $1.00 plus GST per annum, if requested;

iii)†† Noting that the land is held by the Crown and may be required for treaty redress purposes in future years;

iv)†† A community outcomes plan be negotiated with Winstone Park Tennis Club Incorporated and approved by the Local Board Portfolio Holder and attached as a schedule to the lease document;

c)††††† note that all other terms and conditions are in accordance with the attached Auckland Councilís Community Occupancy Guidelines 2012.

d)††††† thank office, Ron Johnstone for his attendance.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

17

Adoption and Implementation of the Puketāpapa Local Economic Development Action Plan

 

Lou Lei, Local Economic Development Advisor, Auckland Tourism, Events and Economic Development (ATEED), and Jill Pierce, Local Board Advisor, were in attendance to speak to this report.

 

Resolution number PKTPP/2015/230

MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board:

a)        receive the report

b)        adopt the Puketāpapa Local Economic Development Action Plan 2015-2018 (Attachment A) with minor changes to timescales and wording to be delegated to the Economic Development portfolio holder for sign off

c)        approve the 2015/2016 ATEED Work programme for Puketāpapa Economic Development (Attachment B) noting that there will be additional work happening through other channels, and that the work listed aligns with Initiatives 3, 1, 11 and 15 in the Local Economic Development Action Plan 2015 - 2018, respectively, and that ATEED will undertake further scoping on delivery of Initiative 8 for action in Year 2 of the Plan (2016/2017)

d)        allocate $3,000 from the Local Economic Development Action Plan implementation budget line to the delivery of Taste of Puketāpapa 2016 in line with initiative 15

e)        thank officers, Luo Lei and Jill Pierce, for their attendance.

CARRIED

 

18

Re-establishment of the Central Facility Partnerships Committee

 

Resolution number PKTPP/2015/231

MOVED by Deputy Chairperson HAJ Doig, seconded by Member NJ Turnbull:

That the Puketāpapa Local Board:

a)†††††††† supports the re-establishment of the Central Facility Partnerships Committee to provide governance and monitoring of the existing projects to their completion.

b)†††††††† agrees to the Terms of Reference for the re-established Central Facility Partnerships Committee attached as Appendix 1 to this report and recommends them to the re-established Central Facility Partnerships Committee for final approval.

c)†††††††† requests the Governing Body to provide such delegated authority as is required for the committee to fulfil its governance functions.

d)†††††††† requests advice from the Sport and Recreation Partnershipsí Manager as to:

∑†† which approved Central Facility Partnerships feasibility studies will support the priorities in all relevant facility based network plans, and

∑†† when the draft Sports Facilities Network Plan will be reported to the Parks, Sport and Recreation Committee.

e)†††††††† subject to support from the five isthmus boards, at a minimum, requests Local Board Servicesí staff to set up an initial committee meeting to appoint a chair and deputy and approve the revised Terms of Reference.

f)††††††††† appoints Deputy Chairperson Harry Doig as a representative and Chairperson, Julie Fairey as the alternative representative to the Central Facility Partnerships Committee.

CARRIED

 

19

Allocation of Discretionary Capital Expenditure Funding for the Financial Years 2015/2016 - 2017/2018

 

Table 1 was updated and tabled in support of this item.

 

Jill Pierce, Local Board Advisor, was in attendance to speak to this report.

 

Resolution number PKTPP/2015/232

MOVED by Chairperson JM Fairey, seconded by Member MP Wood:

That the Puketāpapa Local Board:

a)        receive the report

b)        adopt the criteria for project selection as set out in the report

c)        confirm the 2015/16 projects as per Option 3:

i)          Baseball War Memorial Park $110,000 (spokesperson Michael Wood)

ii)         Te Auaunga Awa place-making $30,000 (spokesperson Harry Doig)

iii)       Noton Road carpark, Keith Hay Park $10,000 (spokesperson Michael Wood)

iv)       Harold Long and Fearon Park upgrade top-up $125,000 (spokesperson Michael Wood)

v)         Three Kings Heritage Trail $15,000 (spokesperson Michael Wood)

vi)       contribution to Niuean War Memorial project $10,000 (spokesperson Michael Wood)

vii)      Mt Roskill Town Centre improvements $20,000 (spokesperson Julie Fairey)

viii)     Small Park Improvements $30,000 (spokespeople to be confirmed for specific projects)

d)             seek further scoping of projects listed for 2016/17 and 2017/18 to inform decision-making for the 2016/17 capital expenditure in March 2016.

e)             thank officer, Jill Pierce, for her attendance.

CARRIED

 

A copy of the tabled updated CAPEX Projects schedule has been placed on the file copy of the minutes and can be viewed on the Auckland Councilís website.

 

Attachments

a†††† Updated Table 1 CAPEX Projects: Discretionary Allocation Options

 

 

Secretarial Note: † Pursuant to Standing Order 3.15.5, Member Turnbull requested that his dissenting vote be recorded.

 

20

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2015/233

MOVED by Member DA Holm, seconded by Deputy Chairperson HAJ Doig:

That the Puketāpapa Local Board receive the Workshop Notes for 9, 16 and 30 September 2015.

CARRIED

 

 

 

 

 

 

21

Resolutions Pending Action Schedule, October 2015

 

A copy of the updated Schedule was tabled in support of this item.

 

Resolution number PKTPP/2015/234

MOVED by Chairperson JM Fairey, seconded by Member NJ Turnbull:

That the Puketāpapa Local Board receive the Resolutions Pending Action Schedule for October 2015.

CARRIED

 

A copy of the updated Schedule has been placed on the file copy of the minutes and can be viewed on the Auckland Councilís website.

 

Attachments

a†††† Updated Resolutions Pending Action Schedule for October 2015

 

22††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

8.11 pm††††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................