I hereby give notice that an extraordinary meeting of the Auckland Domain Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 4 November 2015

2.00pm

Level 29, Skylounge, Room 1
135 Albert Street
Auckland

 

Auckland Domain Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Hon Christine Fletcher, QSO

 

Deputy Chairperson

Shale Chambers, Chairperson, Waitemata Local Board

Members

Cr Mike Lee

 

 

Cr Calum Penrose

 

 

Vernon Tava, Waitemata Local Board Member

 

Rob Thomas, Waitemata Local Board Member

 

Glenn Wilcox, IMSB Member

 

Karen Wilson, IMSB Member

 

(Quorum 4 members)

 

 

 

Tam White

Democracy Advisor

 

3 November 2015

 

Contact Telephone: (09) 890 8156

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TERMS OF REFERENCE

 

 

 

AUCKLAND DOMAIN COMMITTEE

 

Parent Bodies:

Parks, Recreation and Sport Committee (PRSC) and Waitemata Local Board (WLB)

 

Area of Activity

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987 which are currently exercised by PRSC or the WLB

 

Powers

All powers of the PRSC and WLB necessary to perform the Committee’s responsibilities including those powers conferred on Council pursuant to the Auckland Domain Act 1987 except:

a.         powers that the Governing Body cannot delegate or has retained to itself (section 2)

b.         where the Committee’s responsibility is limited to making a recommendation only

c.         where a matter is the responsibility of another committee or local board

d.         the approval of expenditure that is not contained within approved budgets

e.         the approval of expenditure of more than $2 million

f.          the approval of final policy

g.         deciding significant matters for which there is high public interest and which are controversial

 

Membership

Chairperson:                         Appointed from the Parks, Recreation and Sport Committee

Deputy Chairperson:            Appointed from the Waitemata Local Board

Members:                               2 other members from the Parks, Recreation and Sport Committee 2 other members from the Waitemata Local Board

Ex officio:                              Mayor

IMSB appointees (s 85 (1)): Two appointees

Quorum:                                Half or majority

Frequency of meetings:       Quarterly or as required but at least annually

 

 

 

 


EXCLUSION OF THE PUBLIC – WHO NEEDS TO LEAVE THE MEETING

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Only staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

IMSB

 

·         Members of the IMSB who are appointed members of the meeting remain.

·         Other IMSB members and IMSB staff remain if this is necessary in order for them to perform their role.

 

CCOs

 

Representatives of a CCO can remain only if required to for discussion of a matter relevant to the CCO.

 


Auckland Domain Committee

04 November 2015

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Petitions                                                                                                                          7  

4          Public Input                                                                                                                    7

5          Local Board Input                                                                                                          7

6          Extraordinary Business                                                                                                7

7          Notices of Motion                                                                                                          8

8          Approval of the Auckland Domain master plan for consultation                            9  

9          Consideration of Extraordinary Items 

 

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

4          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

5          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

6          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

7          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Auckland Domain Committee

04 November 2015

 

Approval of the Auckland Domain master plan for consultation

 

File No.: CP2015/22723

 

Purpose

1.       To seek the Auckland Domain Committee’s approval of the draft Auckland Domain master plan for public consultation.

Executive Summary

2.       The Auckland Domain Committee is overseeing the development of a master plan which seeks to consolidate the Auckland Domain’s position as one of the region’s premier parks.

3.       The master plan responds to issues identified during an initial consultation phase and hui with mana whenua, including:

·     vehicle dominance / poor pedestrian environment

·     clutter

·     poor signage

·     limited awareness of the history and significance of the Auckland Doman.

4.       Council is seeking to enhance the Auckland Domain for peaceful respite and to create safe, people-friendly places and routes with high amenity and improved connectivity.

5.       The report seeks the Auckland Domain Committee’s approval of the draft master plan for public consultation in November and December 2015.

 

Recommendation/s

That the Auckland Domain Committee:

a)      approve the draft Auckland Domain master plan, provided under separate cover, for public consultation during November and December 2015.

Comments

Background

6.       The development of a master plan for Auckland Domain was approved by the Parks, Recreation and Heritage Forum at its February 2013 meeting. The master plan is a twenty-year aspiration for how the park can develop and consolidate its position as Auckland’s premier park. It responds to issues and pressure points as well as coordinating projects and work streams impacting on the Auckland Domain.

Key issues

7.       Initial consultation has taken place to identify key issues in the Domain. Interviews were held with stakeholders, including the Parnell Community Committee, Friends of Mangawhau, Academic Colleges Group and the Auckland War Memorial Museum. Four hui have also been held with mana whenua.

8.       Use of Auckland Domain has increased significantly over the last ten years. Key pressure points are major events and vehicle use. A range of stakeholders are actively advocating for a change in the park access to reduce the impact of cars. A reduced vehicle footprint will enhance safety and provide greater pedestrian access to meet current and future community needs. Construction of the Parnell Rail Station, currently underway, will create two new pedestrian access points into the park and is expected to change the way people use the Domain.


9.       Other key issues that have emerged during the initial consultation phase include:

·     too much clutter

·     poor signage

·     the history and stories of the Auckland Domain are not well told.

Key principles

10.     It is recommended that the Auckland Domain Committee approve a set of key principles to formally guide consultation and inform the development of the master plan. The following draft principles have been discussed by the committee in response to the above issues:

i.        enhance the Auckland Domain for peaceful respite

ii.       enhance the legibility of the Domain as an important cultural and heritage site

iii.      create safe, people friendly places and routes with high amenity

iv.      improve connectivity to the Auckland Domain and to the key features within it

v.       improve the Auckland Domain as a recreation and event destination

vi.      enhance and maintain the amenities and facilities within the Auckland Domain

vii.     create an environmentally sustainable park that is an exemplar on the world stage

12.     At the time of going to print, some amendments to these principles were being considered and will be talked to on the day of the committee meeting

Next steps

13.     A programme of community and stakeholder consultation is proposed to gather feedback on the master plan.

14.     It is proposed that consultation take places in late November 2015 for a period of three weeks. Engagement activities will consist of:

i.        holding an open day at Auckland Domain where staff, the project team and Auckland Domain Committee members provide further information on each of the draft proposals and listen to feedback

ii.       disseminating information about the master plan via Shape Auckland as well as an online feedback form

iii.      advertising in the community newspaper, posts to Neighbourly and the Auckland Council and Waitemata Local Board Facebook Pages

iv.      emailing all people in the Waitematā Local Board database inviting them to participate in the consultation exercise.

15.     Consultation feedback will be summarised and presented to the Auckland Domain Committee. It is expected that this could take place in early 2016 subject to the scale and nature of feedback provided. The costs, benefits and risks of various options will also be reported.

16.     The Auckland Domain Management Plan may need to be updated to reflect the final Auckland Domain and Auckland War Memorial Museum master plans which are being developed concurrently.

Consideration

Local Board views and implications

17.     The Auckland Domain Committee includes three representatives of the Waitematā Local Board. This representation has allowed the views of the local board to be incorporated into the development of the master plan. 

Māori impact statement

18.     Auckland Domain is of great importance to iwi across the region and beyond. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events and the importance of the site to iwi.

19.     Four hui and a site visit have been held with mana whenua. Particular issues of importance include:

i.        incorporating Māori stories and names in interpretation and wayfinding material

ii.       support for reducing vehicles and car parking in the park and improving the pedestrian environment

iii.      the development of pedestrian and cycle paths provides the opportunity to incorporate more planting and to increase the bio diversity, in particular native species in the park

iv.      where exotic trees are removed native species should be considered for replanting.

20.     This feedback is being incorporated into the master plan and considered as part of the Auckland Domain Operational Tree Plan which is currently being developed.

21.     Staff are also working with mana whenua to identify how Te Aranga, Māori Design Principles, can be incorporated throughout the master plan.

22.     At the time of going to print several ideas are being considered, including greater context for Te Aranga, Māori Design Principles by re-ordering some of the sections within the plan and the inclusion of a Mana Whenua Heritage and Culture Map, showing archaeological sites, sites of significance/value to Mana Whenua and historic heritage from the Proposed Unitary Plan.

Implementation

23.     An implementation plan will be included with the final report to adopt the master plan. It will outline how projects will be funded and delivered. Attachment 1 is a summary of the projects proposed

 

Attachments

No.

Title

Page

aView

Draft Auckland Domain master plan

13

      

Signatories

Authors

Shyrel Burt - Principal Policy Analyst

Paul Marriott-Lloyd - Team Leader

Authorisers

Kataraina Maki - GM - Community & Social Policy

Jane Aickin - Manager Local and Sports Parks Central

 



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