I hereby give notice that an ordinary meeting of the Albert-Eden Local Board Grants Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 25 November 2015

2.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board Grants Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Glenda Fryer

 

Deputy Chairperson

Lee Corrick

 

Members

Helga Arlington

 

 

Graeme Easte

 

 

Peter Haynes

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

20 November 2015

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board Grants Committee

25 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Albert-Eden Local Board: Local Grants Round One 2015-2016                              7

13        Albert-Eden Local Board: Quick Response Round Three 2015 -2016                105  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board Grants Committee:

a)         confirms the minutes of its ordinary meeting, held on Wednesday, 14 October 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Albert-Eden Local Board Grants Committee

25 November 2015

 

 

Albert-Eden Local Board: Local Grants Round One 2015-2016

 

File No.: CP2015/24055

 

  

 

 

Purpose

1.       The purpose of this report is to present applications received for round one of the Albert-Eden Local Board Local Grants 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Albert-Eden Local Board has set a total community funding budget of $45,000 and local events budget of $30,000 for the 2015/2016 financial year.

3.       The Albert-Eden Local Board resolved to reallocate $30,000.00 to the community budget at their October business meeting (AE/2015/116), bringing the total community funding budget to $75,000.00.

4.       A total of $16,496.99 was allocated from the community budget and $14,863.40 has been allocated from the local events budget through the previous two quick response rounds. This leaves a remainder of $58,503.01 from the community budget and $15,136.60 from the events budget, to be distributed through the remaining three quick response rounds and this local grant round.

5.       Thirty-eight applications were received in this round of which twenty were multi-board applications, with a total requested of $183,652.56.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

 Table One: Albert-Eden Local Board Round One Local Grant Applications

Applicant

Focus

Project

Requested

Eligible/

Ineligible

Kay Wooff

Historic Heritage

Towards the roof replacement for the main roof, eyebrow roofs, flashings and downpipes at Whare Tane Trevor Lloyd House

$10,000.00

Ineligible as per section 97 of the community grant policy – applicants can only apply for different projects in the same financial year.

Communicare CMA (AK) Inc

Community

Towards rent hire of the Mt Eden Centre and support towards rates for the Mt Eden head office.

$1,456.00

Eligible – note: applicant has applied to the local board through a multi-board application

Auckland University Hockey Club

Sport and recreation

Towards the hockey turf hire costs required for access to the Auckland Grammar School and Lloyd Elsmore Park hockey turfs

$4,500.00

 Eligible

National Squash Centre Charitable Trust.

Sport and recreation

Towards the cost of installing  security camera’s

$4,600.00

 Eligible

Mt Eden Hockey Club

Sport and recreation

Towards fifty percent of the cost to hire the field for hockey practice

$10,000.00

 Eligible

Elizabeth Knox Home & Hospital

Community

Towards the costs of running the volunteer communication course

$7,002.00

 Eligible

Mt Albert Ramblers Softball Club

Sport and recreation

Towards the salary of our club administrator.

$5,000.00

 Eligible

Mount Albert Presbyterian Church

Community

Towards the cost to upgrade the church kitchen

$5,000.00

 Eligible

Auckland Down Syndrome Association

Community

Towards the hire of sound system, medical support, canopies, chairs and entertainment for the annual ‘Buddy Walk’ and ‘Funfair’

$9,400.00

 Eligible

Ian David Sutcliffe

Historic Heritage

Towards the cost to replace the roof

$10,000.00

 Eligible

Roseline Klein

Environment

Towards the cost of native plants and professional weeding below Clive Road on Auckland Grammar School ground

$5,429.00

 Eligible

The Parenting Place

Community

Towards the provision of parenting courses specifically developed for high needs, at-risk parents and caregivers

$4,677.00

 Eligible

Monty's Pictures

Arts and culture

Towards the costs of hiring lights, camera gear, local actors, crew members and location fee’s for the ‘Soft Light’ film

$8,000.00

 Eligible

Elizabeth Knox Home & Hospital

Environment

Towards installing paved pathways and a garden patio for residents and families of the home and hospital

$8,000.00

 Eligible

Dance Therapy NZ

Community

Towards programme costs to run dance movement therapy workshops

$5,829.00

 Eligible

St Albans Church

Community

Towards the installation of replacing the kitchen

 $7,825.00

 Eligible

Japanese Society of Auckland Inc.

Events

Multi-board application towards venue hire

$2,000.00

Eligible

Life Education Trust South East Auckland trading as Life Education Ponsonby, Eden, Roskill

Community

Multi-board application towards delivery costs of the life education programme

$10,000.00

Eligible

The Auckland Children's Christmas Parade Trust

Events

Multi-board application towards the cost of the  “Farmers Santa Parade”

$4,000.00

Eligible

Fun and Games Toy Library Inc

 

Community

Multi-board application towards the cost of rent at Parnell Cathedral, Parnell

$582.00

Eligible

Auckland District Council of Social Services

 

 

Community

Multi-board application towards of costs of running forums, workshops and seminars on community and social issues

$729.64

Eligible

Safer Homes In New Zealand Everyday

 

Community

Multi-board application towards advocate salaries and KidShine Programme costs

$5,040.00

Eligible

Autism New Zealand Incorporated - Auckland Branch

 

Community

Multi-board application towards general operating costs

$4,000.00

Eligible

Hurun Trust

 

Community

Multi-board application towards support for office rental costs and volunteer reimbursement

$4,388.50

Eligible

Massive Company Trust

 

Arts and culture

Multi-board application towards the cost of ‘The Wholehearted’ - production for 2016

$4,000.00

Eligible

The Big Idea | Te Aria Nui Charitable Trust

Arts and culture

Multi-board application towards accommodation costs

$691.25

Eligible

Muscular Dystrophy Association of New Zealand

 

Community

Multi-board application towards the costs to develop and print 2016 guides and flyers

$5,000.00

Eligible

PHAB Association Auckland ltd

 

Community

Multi-board application towards youth worker wages and volunteer costs

$4,000.00

Eligible

Aphasia New Zealand (AphasiaNZ) Charitable Trust

 

Community

Multi-board application towards the annual cost to rent space from the University of Auckland

$768.00

 

Eligible

African Film Festival New Zealand Trust

 

Events

Multi-board application towards the costs to run the African Film Festival New Zealand (AFFNZ)

$2,500.00

Eligible

RainbowYOUTH

 

Community

Multi-board application towards the cost to develop and run workshops

$4,000.00

Eligible

Children's Autism Foundation

 

Community

Multi-board application towards venue hire, contracting professional services and staff salaries for community workshops

$8,511.17

Eligible

T & M Stazyk Partnership/ CUE Haven

 

Environment

Multi-board application towards the cost of plants for the restoration project 

$8,000.00

Eligible

The Parenting Place - Attitude Youth Division

Community

Multi-board application towards delivering  youth development and mental health programmes for Auckland region schools

$3,600.00

Eligible

Roopa Aur Aap Charitable Trust

 

Community

Multi-board application towards the operating costs of the Jaagriti (Awakening) Project

$4,000.00

Eligible

People First New Zealand Inc

 

Community

Multi-board application towards wages, venue hire, mileage, stationery, photocopying, volunteer expenses and administration costs

$2,949.00

Eligible

Artspace (Aotearoa) Trust t/a ARTSPACE NZ

Arts and culture

Towards the cost of renovating the conversations area

$6,000.00

Ineligible as per section 97 of the community grant policy – applicants can only apply for different projects. Applicant has been declined for this project through the local boards quick response round two

Total

 

 

$198,344.56

 

 

Comments

6.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Albert-Eden Local Board adopted its grants programme on 01 April 2015 (see Attachment A).

7.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

8.       The Albert-Eden Local Board will operate one local grant round for this financial year.

9.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staffs have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

10.     The Albert-Eden Local Board has set a total community funding budget of $45,000 and local events budget of $30,000 for the 2015/2016 financial year.

11.     The Albert-Eden Local Board resolved to reallocate $30,000.00 to the community budget at their October business meeting (AE/2015/116), bringing the total community funding budget to $75,000.00.

12.     A total of $16,496.99 was allocated from the community budget and $14,863.40 has been allocated from the local events budget through the previous two quick response rounds. This leaves a remainder of $58,503.01 from the community budget and $15,136.60 from the events budget, to be distributed through the remaining three quick response rounds and this local grant round.

13.     Thirty-eight applications were received in this round of which twenty were multi-board applications, with a total requested of $183,652.56.

Consideration

Local Board views and implications

14.     Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

16.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

17.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

18.     Following the Albert-Eden Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision on receipt of the official minutes being released.

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Grant Programme 2015/2016

13

bView

Local Grant Round One 2015/2016 Application Summaries

17

      

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board Grants Committee

25 November 2015

 

 




Albert-Eden Local Board Grants Committee

25 November 2015

 

 
























































































Albert-Eden Local Board Grants Committee

25 November 2015

 

 

Albert-Eden Local Board: Quick Response Round Three 2015 -2016

 

File No.: CP2015/24064

 

  

 

 

Purpose

1.       The purpose of this report is to present applications received for round three of the Albert-Eden Local Board Quick Response 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Albert-Eden Local Board has set a total community funding budget of $45,000 and local events budget of $30,000 for the 2015/2016 financial year.

3.       The Albert-Eden Local Board resolved to reallocate $30,000.00 to the community budget at their October business meeting (AE/2015/116), bringing the total community funding budget to $75,000.00.

4.       A total of $16,496.99 was allocated from the community budget and $14,863.40 has been allocated from the local events budget through the previous two quick response rounds. This leaves a remainder of $58,503.01 from the community budget and $15,136.60 from the events budget to be distributed through the remaining two quick response rounds.

5.       Twenty applications were received in this round requesting a total of $35,169.00.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

 Table One: Albert-Eden Local Board Round three Local Grant Applications

Applicant

Main Focus

Project

Requesting

Eligible/
Ineligible

Rasheed Memorial Dawah Trust

Environment

Towards the costs of lower Meola restoration project

$2,730.00

 Eligible

Kay Wooff

Historic Heritage

Towards the cost to replace rotten soffit and fascia to Whare Tane Trevor Lloyd House

$3,132.00

Ineligible as per section 97 of the community grant policy – applicants can only apply for different projects

Mt Albert Residents Association Inc (MARA)

Community

Towards the cost to purchase a new laptop and software

$1,500.00

 Eligible

Impact Action Group Trust

Events

Towards the costs of running a 'career night' for youth

$800.00

 Eligible

The Music Association of Auckland

Arts and culture

Towards the cost of accommodation

$450.00

 Eligible

Royal New Zealand Coastguard Boating Education

Sport and recreation

Towards the purchase of a purpose built boat and cost of training for the trainers

$1,692.00

 Eligible

Hard To Watch Films

Arts and culture

Towards the cost of production for the project 'Lost Connection'

$1,000.00

 Eligible

Mt Albert Community Club Inc

Arts and culture

Towards the cost of venue hire for the Mt Albert Community Club Exhibition

$900.00

 Eligible

Rebecca Ann Hobbs

Arts and culture

Towards the cost to purchase a time-lapse camera kit

$1,000.00

 Eligible

Julia Plank

Community

Towards the costs of volunteer recruitment, volunteer inductions, subsequent mentorship and volunteer resources for the “Elder Care” programme

$735.00

 Eligible

Football Club Khukuri Incorporated

Sport and recreation

Towards the costs to hold the New Zealand Inter-Nepalese Football Tournament

$3,000.00

 Eligible

Company of Seniors

Arts and culture

Towards the cost of costumes, hall rental, music costs and choreographic fees for the establishment of a new dance group "Company of Seniors"

$1,000.00

 Eligible

CAP (Christians Against Poverty)

Community

Towards the costs of the client freephone line for Albert-Eden residents

$1,340.00

 Eligible

Springleigh Neighbours

Community

Towards the costs to hold a Springleigh neighbours gathering

$560.00

 Eligible

Africa on My Sleeve & Julz Glover Photography

Arts and culture

Towards the costs of the venue, printing and equipment hire for the 'I AM' project

$2,370.00

 Eligible

Youthline Auckland Charitable Trust

Events

Towards the costs of food and refreshment, volunteer awards, venue hire and equipment hire for the “Volunteer Recognition” Event

$2,000.00

 Eligible

Touch Compass Dance Trust

Arts and culture

Towards the tutor fees, the studio hire costs and subsided places for disadvantaged participants

$2,220.00

 Eligible

Bhartiya Samaj Charitable Trust

Community

Towards volunteer expenses for the Elder Support Programme

$750.00

 Eligible

Action Education Inc

Arts and culture

Towards the total cost of running community workshops

$4,000.00

 Eligible

The Boys Hut Trust

Community

Towards the costs and expenses of running a triathlon and horse riding lessons

$3,990.00

 Eligible

Total

 

 

$35,169.00

 

 

Comments

6.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Albert-Eden Local Board adopted its grants programme on 01 April 2015 (see Attachment A).

7.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

8.       The Albert-Eden Local Board will operate five quick response grant rounds for this financial year.

9.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staffs have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

10.     The Albert-Eden Local Board has set a total community funding budget of $45,000 and local events budget of $30,000 for the 2015/2016 financial year.

11.     The Albert-Eden Local Board resolved to reallocate $30,000.00 to the community budget at their October business meeting (AE/2015/116), bringing the total community funding budget to $75,000.00.

12.     A total of $16,496.99 was allocated from the community budget and $14,863.40 has been allocated from the local events budget through the previous two quick response rounds. This leaves a remainder of $58,503.01 from the community budget and $15,136.60 from the events budget to be distributed through the remaining two quick response rounds.

13.     Twenty applications were received in this round requesting a total of $35,169.00.

Consideration

Local Board views and implications

14.     Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

16.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

17.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

18.     Following the Albert-Eden Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicants of the local board decision on receipt of the official minutes being released.

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Grant Programme 2015/2016

109

bView

Quick Response Round Three 2015/2016 Application Summaries

113

     

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board Grants Committee

25 November 2015

 

 




Albert-Eden Local Board Grants Committee

25 November 2015