I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 4 November 2015

3.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Helga Arlington

 

 

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Margi Watson

 

 

Tim Woolfield

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

29 October 2015

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board

04 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Pt Chevalier Town Centre Final Detailed Design                                                      7

13        Mt Albert Town Centre Upgrade Update                                                                  35

14        2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management                                                                                                                 53

15        Auckland Transport Update - November 2015                                                         61

16        Auckland Transport Quarterly Update to Local Boards                                         67

17        Re-establishment of the Central Facility Partnerships Committee                       99

18        Governing Body Members' update                                                                         111

19        Chairperson's Report                                                                                                113

20        Board Members' Reports                                                                                         115

21        Reports Requested/Pending                                                                                    123

22        Albert-Eden Local Board Workshop Notes                                                            129  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirms the minutes of its ordinary meeting, held on Wednesday, 7 October 2015 and the minutes of its extraordinary meeting, held on Tuesday, 20 October 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Albert-Eden Local Board

04 November 2015

 

 

Pt Chevalier Town Centre Final Detailed Design

 

File No.: CP2015/21128

 

  

 

Purpose

1.       The purpose of this report is to seek Albert-Eden Local Board endorsement of the detailed design for the Pt Chevalier Town Centre upgrade, in order for the project to commence construction in November 2015.

Executive Summary

2.       The draft concept design was developed in collaboration with the Albert-Eden Local Board, Auckland Transport and other internal stakeholders, as well as key stakeholders from the community.

3.       Public consultation on the draft concept design occurred during July and August 2015. 

4.       Following this, officers presented the final concept design for endorsement, at the Albert-Eden Local Board, 2 September 2015 business meeting. 

5.       Since the business meeting, Officers have worked to action the Local Board’s resolutions and progress the design to the final detailed design stage (Attachment A).

6.       The current programme proposes that detailed design and consenting will be completed in October 2015, with construction of the Pt Chevalier Town Centre upgrade project following in November 2015.  The construction phase is expected to be completed in early March 2016.  Officers are working with the Pt Chevalier Library and adjacent businesses to ensure that the impact of construction is minimised for these stakeholders.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Approve the draft Pt Chevalier Town Centre detailed design (Attachment A to the agenda report), to enable staff to confirm the final detailed design and commence construction of the Plaza.

b)      Note that Council staff will continue to inform key stakeholders throughout the construction process.

c)      Note that construction is scheduled to be completed in early-March 2016.

 

 

Comments

Background

7.       The Auckland Plan identifies that the Pt Chevalier town centre will experience significant change over the next 30 years. Given this, the Albert-Eden Local Board (the Board) has prioritised a number of place based public realm projects in its Local Board Plan.

8.       The Albert-Eden Local Board allocated $818,400 in the 2014/15 financial year to carry out an upgrade of the town centre area.

9.       The project is being delivered using a design and build contract led by Auckland Council. HEB Construction Limited was awarded the contract in May 2015, to lead the landscape design, consenting and physical works services for the project.

10.     Public consultation on the draft concept design occurred during July and August 2015. 

2 September 2015, business meeting resolution

11.     At its 2 September 2015 business meeting, the Albert-Eden Local Board endorsed the final concept design and resolved the following:

That the Albert-Eden Local Board:

a)    Endorses the final Pt Chevalier Town Centre concept design (Attachment A), to   enable staff to proceed to detailed design and construction.

b)    Notes that council staff will continue to inform key stakeholders throughout the design and construction process, and in particular provide on-going updates to Member Easte, Pt Chevalier Town Centre upgrade project lead.

c)    Notes that construction is scheduled to be completed in early March 2016.

d)    Requests that City Transformation officers attend a workshop with the Board in order to discuss and seek final approval of the detailed design.

e)    Requests that City Transformation officers, in finalising the detailed design, take in to consideration concerns regarding the toilet location, the tree outside the library and the issue of prevailing winds.

f)     Supports the Arts and Culture team’s allocation of $100,000 from their 2015/2016 Regional Public Art budget for the provision of an integrated public art project within the Pt Chevalier Town Centre.

g)    Thanks Keren Carlyle, Project Leader and Ralph Webster, Team Leader City Transformation – South, for their attendance.

Albert-Eden Local Board design workshop – 30 September 2015

12.     Following endorsement of the final concept design, Officers met with the Albert-Eden Local Board in late September to discuss the design resolution that had occurred since the 2 September business meeting.

13.     Board members in attendance included:

·    Peter Haynes - Chair

·    Glenda Fryer – Deputy Chair

·    Helga Arlington

·    Lee Corrick

·    Grahame Easte

·    Margi Watson

·    Tim Woolfield

14.     Topics discussed included:

·    Crime Prevention through Environmental Design vs. providing shelter from the prevailing wind, where it related to the potential removal or retention of the understory planting along the bank facing Pt Chevalier Road.

·    The proposed retention of the Queen Palms to retain their way-finding qualities when viewed from the surrounding area and also to help break up the prevailing wind.

·    Feedback from the asset owner to the proposed removal of the Liquid Amber (outside the Library) and the proposed design detailing to try to mitigate the issue around leaf and seed pod drop.

·    The process to investigate the viability of providing additional taxi stands within the Countdown Supermarket car park.

15.     The direction from the Board was as follows:

·    The Board supported the retention of the Queen Palms.

·    The Board supported the project team investigating further the ‘thinning out’ of the understory planting along the bank facing Pt Chevalier Road, before bringing the proposed strategy for vegetation removal/retention back to the Board for their consideration and approval.

·    Officers will work with Auckland Transport on a management solution for the seed pods and the trees.  This will be brought back to the Board for consideration, including any detail around potential budget considerations.

·    The Board requested that the project team come back with the results of the parking survey and any proposal to provide additional taxi parks, for their consideration and approval.

Detailed Design Resolution

16.     Since the adoption of the final concept design at the 2 September 2015 business meeting and the subsequent design workshop with the Board, Officers have worked to action the resolutions from both of these occasions, including specifically investigating:

·    The viability around the relocation of the existing taxi stand and the need for an additional taxi stand elsewhere within the Pt Chevalier town centre (refer Attachment D).

·    The Auckland Transport reasons behind the bus stop being located in the live-lane.

·    Removal of the large tree directly opposite the Library entrance due to safety and leaf/bird dropping issues.

·    The location and number of cycle racks required in the Plaza.

·    Providing shelter across the Plaza to the Library entrance and from the prevailing north-westerly wind. 

·    The viability of moving the existing toilet from its current location and maintenance. 

17.     The resolution outcomes are summarised below and described in more detail in Attachment B:

·    Taxi stand – Auckland Transport have located two additional taxi stand parks within the Countdown supermarket (see the map in Attachment D).

·    Bus stop – Auckland Transport have provided a statement to explain the rationale behind the location of bus stops in live traffic lanes.

·    Existing tree outside the Library entrance – The asset owner has elected to keep the tree.  However, discussions have commenced between City Transformation and Auckland Transport to address the safety issue and associated maintenance/management concerning leaf and see pod drop from the tree.

·    Cycle racks – Auckland Transport support the relocation of the existing racks and have offered to provide additional bike racks for the project (refer to Attachment C).

·    Shelter from the weather – The project team has looked at the viability of retaining the understory planting on the bank facing Pt Chevalier Road.  The project team have responded to Local Board requests and now propose to retain some of the understory planting, as well as the Queen Palms (refer to Attachment C for more detail).  Further, the design specifically locates seating in sheltered areas under trees and adjacent to the Library building, to counter the removal of some understory planting.

·    Toilet – There is insufficient budget to investigate or relocate the existing toilet.  Officers are continuing to investigate improvements to the maintenance of the facility.

18.     The final Pt Chevalier Town Centre Detailed Design document is attached in Attachment A.

Programme

19.     The construction phase is expected to commence in November 2015 and be completed in early March 2016.  Officers are working with the Pt Chevalier Library and adjacent businesses to ensure that the impact of construction is minimised for these stakeholders.

Consideration

Local Board views and implications

20.     Officers have met with the Albert-Eden Local Board and nominated Board representative to discuss any changes to the final concept design, as endorsed at the 2 September 2015 meeting.

Māori impact statement

21.     Te Aranga Design Principles have been applied in the development of the draft concept design. Officers from City Transformation, Te Waka Angamua and the Arts and Culture team have also worked together to identify an opportunity for an integrated public art project within the Pt Chevalier Town Centre project area. 

22.     The Arts and Culture team have identified $100,000 Public Arts CAPEX funding to progress the project.  Officers are confident that this will ensure that Mana Whenua is properly engaged to ensure that the sites historic and cultural context is recognised.

23.     An initial communication in July 2015 has resulted in two groups expressing their interest in being involved in the integrated art project for the Pt Chevalier town centre, these groups are:

·        Ngāti Whātua Ōrākei

·        Te Kawerau Iwi Tribal Authority

24.     The Arts and Culture team are working with interested Mana Whenua and City Transformation to progress the project.

Implementation

25.     The current programme proposes that detailed design and consenting will be completed in October 2015, with construction of the Pt Chevalier Town Centre upgrade project following in November 2015. 

26.     The construction phase is expected to be completed in early March 2016.  Officers are working with the Pt Chevalier Library and adjacent businesses to ensure that the impact of construction is minimised for these stakeholders.

27.     It is noted that upgrade projects within the public realm present a level of disruption for the local business and community. The construction methodology will ensure that any disruption resulting from this project is kept to a minimum.

 

Attachments

No.

Title

Page

aView

Appendix A - PCTS Draft Detailed Design Plans

11

bView

Appendix B - Detailed Design Topic Resolution Table

27

cView

Appendix C - PCTS Planting Plan and Schedule

31

dView

Appendix D - Relocated Taxi Stand

33

      

Signatories

Author

Ralph  Webster - Team Leader City Transformations

Authorisers

John Duguid - General Manager - Plans and Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


PDF Creator


PDF Creator


PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

Mt Albert Town Centre Upgrade Update

 

File No.: CP2015/21879

 

  

 

Purpose

1.       The purpose of this report is update the Albert-Eden Local Board on the consultation and engagement planned for the Mt Albert Town Centre upgrade project.

Executive Summary

2.   The main objectives for the project are to create a vibrant town centre with a unique, innovative design solution for Mt Albert. The design creates widened footpath areas with opportunities for the street trading on the footpath for dining and other activities. Tree planting will provide a vertical element, provide wind mitigation, shade and generally improve amenity.

3.   Due to the complexities and cost of leasehold acquisition the Albert-Eden Local Board, at a meeting on 2 September 2015:

·    deemed the initial Mt Albert Plaza concept unfeasible to deliver in the short term,

·    endorsed a re-framed project scope to focus development on the streetscape in the town centre, along New North and Carrington Roads, and

·    approved funding from the Local Board Capital Transport Fund (LBCTF) for the Auckland Transport pedestrian overbridge connecting link the Mt Albert train station to New North Road, via 915 New North Road.

4.   On October 5, Council staff met with Board Chair Peter Haynes to review the proposed consultation and engagement, including draft imagery. Following this meeting direction was given to the project team to progress the consultation and engagement, including: 

·   key questions for public engagement,

·   open day timing,

·   key communication collateral,

·   key stakeholders,

·   letters and flyer drop area, and

·   a survey on ShapeAuckland on the Auckland Council website.

5.   The consultation period will be from Monday, 2 November to Friday, 27 November 2015, inclusive.

6.   Once the consultation period is completed, the data will be analysed and a summary of the information will be reported to the local board at its December 2015 meeting.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receives the Mt Albert Town Centre Upgrade - Consultation and Engagement report.

b)      Notes that the public engagement and consultation seeking input on the concept plan for the Mt Albert Town Centre Upgrade Project will run from Monday, 2 November to Friday, 27 November 2015, inclusive.

c)      Notes that the following public engagement and consultation activity will take place to seek input on the concept plan for the Mt Albert Town Centre Upgrade Project:

i.             a public Open Day will be held on 7 November 2015 at the Mt Albert Markets which will be attended by Auckland Council and Auckland Transport staff to meet the public and answer any questions they have on the project.

ii.          posters will be placed in the Mt Albert Community and Leisure Centre, Mt Albert Markets (Sprout Café) and the Ray White Real Estate street frontage at 915 New North Road, showing the proposed concept and the staging.

iii.         flyers outlining the project which will be sent to all local business and the wider Mount Albert public within the vicinity of the town centre.

iv.        a feedback survey on ShapeAuckland on the Auckland Council website.

 

 

Comments

Background

7.       The Auckland Plan has identified Mt Albert as a town centre which will experience significant change over the next 30 years. The Albert-Eden Local Board Plan 2014 identifies the renewal of Mt Albert town centre as a key project. Provision of a public space within the town centre was identified as a priority in the project.

8.       At present Mt Albert town centre provides a poor pedestrian experience and lacks connectivity to the wider environment. Lack of investment in the town centre area has led to portions of the town centre appearing run down and untidy. Private investment in the town centre has lacked focus.  There is a lack of public open space/public realm within the town centre and poor pedestrian connections.

9.       Auckland Transport has recently upgraded the rail station (Stage 1 is complete with Stage 2 yet to commence) and there is significant opportunity to provide enhanced linkages to this vital public transport infrastructure.

10.     Due to the complexities and cost of leasehold acquisition, at a meeting on 2 September 2015, the Albert-Eden Local Board:

·   deemed the initial Mt Albert Plaza concept unfeasible to deliver in the short term,

·   endorsed a re-framed project scope to focus development on the streetscape in the town centre, along New North and Carrington Roads, and

·   approved funding from the Local Board Capital Transport Fund (LBCTF) for the Auckland Transport pedestrian overbridge connecting link the Mt Albert train station to New North Rd, via 915 New North Road.

11.     The concept design for the Mount Albert Town Centre shows the planned town centre upgrade to give the public an overall vision, while clearly outlining the stages for construction now and in the future.

Public Consultation

12.     Public consultation will take place from Monday, 2 November to Friday, 27 November 2015. The engagement activities will focus on showing the community the detailed designs and receiving feedback to inform the final design.

13.     Specific engagement will take place with key stakeholders such as mana whenua and Mount Albert Residents Association (MARA), along with internal stakeholders such as Auckland Transport.

14.     The wider public consultation process includes:

·   a public Open Day on 7 November 2015, at the Mt Albert Markets, which will be attended by Auckland Council and Auckland Transport staff to meet the public and answer any questions they have on the project.

·   posters to be placed in the Mt Albert Community and Leisure Centre, Mt Albert Markets (Sprout Café) and the Ray White Real Estate street frontage at 915 New North Road, showing the proposed concept and the staging.

·   flyers outlining the project which will be sent to all local business and the wider Mt Albert public within the vicinity of the town centre.

·   a feedback survey on ShapeAuckland on the Auckland Council website.

Project next steps

15.     The feedback for the consultation will be considered for the final developed design and presented to the local board for approval.

16.     Based on the consultation feedback and Local Board input, the design will be developed further. It is anticipated to be in line with the outlined stages and available budget, currently targeting the construction of stage 1 to begin before the end of the 2015/2016 financial year, with completion in the 2016/2017 financial year.

17.     To enable the land on 915 New North Road, to land the overbridge, ongoing discussion with the leaseholder(s) will continue and updates on progress provided to the local board.

Consideration

Local Board views and implications

18.     Officers have sought endorsement at various stages in the project lifespan, as well as held a number of workshops with the full Albert-Eden Local Board and project working party to obtain guidance and support to the project development.

19.     A workshop was held with the Local Board on 30 September 2015 to discuss the reframed project. At this workshop it was clarified that:

·   the streetscape design would progress as an integrated design for all stages, however, only stage 1 had funding for construction in 2015/2016.

·   from the existing 123 car spaces, only 17 would be lost giving 106 proposed car parks post construction of all stages.

·   a new shared space is proposed for the existing left turn slip lane from New North Road into Mount Albert Road.

·   the proposed overbridge artwork would be similar to the artwork for the existing station overbridge from Carrington Road.

 

Attachments

No.

Title

Page

aView

Attachment A - Mt Albert Consultation Imagery

39

     

Signatories

Author

Ralph  Webster - Team Leader City Transformations

Authorisers

John Duguid - General Manager - Plans and Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator



Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management

 

File No.: CP2015/22400

 

  

 

 

Purpose

1.       The purpose of this report is two-fold.  Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek the Albert Eden  Local Board’s approval of the community lease renewals being advanced via this approach.

Executive Summary

2.       Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year.  The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4.       The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.  Extra staff resources have been made available to support this peak of work.

5.       The main categories of work that are being advanced are:

·        The renewal of existing leases

·        The award of new land related leases

·        The award of new building related leases

·        Progressing more complex or involved cases

6.       This report includes details of the first batch of fast tracked lease renewals.  In every case the group has an existing right of renewal.  Staff recommend that these leases be renewed.

7.       To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      That the Albert Eden Local Board :

a)   Approves the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions.  Those community organisations being:

·    Marist Rugby League Football Club Incorporated

·    Mt Albert Ramblers Softball Club Incorporated

·    Mt Eden Bowls Incorporated

b)      Notes that community outcome plans are not required or provided with these lease renewals.

 

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas.  In total there are about 500 work items to complete.  Attachment B shows the distribution of this activity by local board.

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance.   The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.  Extra staff resources have been made available to support this work.

10.     There are three routine categories of work are being advanced.

·        The renewal of existing leases

·        The award of new land related leases

·        The award of new building related leases

Staff will work closely with the appointed local board portfolio holder (where applicable) and progress this work in batches.

11.     The following table shows the initial assessment of work in the Albert Eden Local Board area.

 

Type of leases

Fast track

Complex

Renewals

12

5

New Leases

5

4

12.     Progressing renewals is the priority first phase of this year’s programme.  Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13.     Some of the leases requiring consideration are more complex or involved.  These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves.  Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14.     Attachment A includes the details of the lease renewals that are of a routine nature and it is recommended that these renewals be approved. 

 

Consideration

Local Board views and implications

15.     Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16.     Prior to the Local Boards business meeting the content of this report will have been discussed with the local board portfolio holders, including the rationale applied to the assessment of routine and more complex leases.

17.     To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holders and will operate to the delegations that are in place.

Māori impact statement

18.     Community leases generally supporting a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities.  As such, they are designed to create local benefits to many communities, including Maori.

Implementation

19.     Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification/confirmation of their tenancy.

 

Attachments

No.

Title

Page

aView

Attachment A Communty Lease Renewal Schedule

57

bView

Attachment B Distribution of Leases by Local Board

59

     

Signatories

Author

Ron Johnson - Community Lease Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

04 November 2015

 

 

Attachment A: Community Lease Renewals Schedule

Albert Eden Local Board

Group and Location

Building Ownership

Renewal Due

Renewal Term and current rent

Notes

Marist Rugby League Football Club Incorporated Murray Halberg Park - 117 Richardson Rd Mt Roskill

Leasee

31/03/2014

2 periods of 5 years $250.00 per annum

 

Mt Albert Ramblers Softball Club Incorporated Warren Freer Park - 19 Watson Avenue, Sandringham

Leasee

31/05/2013

1 period of 5 years $250.00 per annum

 

Mt Eden Bowls Incorporated Nicholson Park - 17 Stokes Rd Mt Eden

Leasee

30/09/2012

2 periods of 5 years $500.00 per annum

 

The Albert Eden Local Board is asked to approve the following lease renewals. The renewal process has included a review of the lessee’s performance to ensure that all lease conditions are being met, that the organisation is financially sustainable and that the services or programmes offered from the premises align with the objectives stated in the local board plan. Council staff have sought the input from relevant council departments to ensure all compliance requirements are met and that the facility is well maintained.  In each of the leases noted below there have been no issues or concerns raised.

 

 

 


Albert-Eden Local Board

04 November 2015

 

 

Text Box: Attachment B: Distribution of leases by local board

Title: 2014/15 Lease Workplan - New Lease and Renewals


Albert-Eden Local Board

04 November 2015

 

 

Auckland Transport Update - November 2015

 

File No.: CP2015/22575

 

  

 

 

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Albert-Eden Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      receives the Auckland Transport Update – November 2015 report.

b)      approves $3,500 from the Local Board Transport Capital Fund to understand the impact of speed calming measures (speed humps, signage, red banding) on behaviour as a result of the implementation of the Balmoral LATM.

 

 

Comments

Albert-Eden Local Board Transport Capital Fund (LBTCF)

3.       The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

4.       The uncommitted $ 119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert - Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

5.       This money can be used for projects identified by the Local Board, the principal constraints being that the project:

·    Will not compromise transport safety;

·    Is transport-related;

·    Does not compromise the efficiency of the road network.

6.       For funding projects outside of the road corridor, they must meet the following criteria:

·    Supports connectivity of cycle way and footpaths within the transport network;

·    Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

·    Footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

7.       Attachment A provides a financial update of expenditure against the Local Board Capital Fund as at 21 October 2015.

8.       You will note there is $23,844 available in this financial term still to be allocated. Although it is prudent to load up the pipeline, currently, there are sufficient projects being placed through the process to expend the full allocation.

Analysis of Balmoral LATM:

9.       Member Easte has requested Auckland Transport undertake analysis to understand the impact of speed calming measures (speed humps, signage, red banding) on behaviour as a result of the implementation of the Balmoral LATM.

10.     Auckland Transport holds baseline data for ten sites. To undertake the impact analysis it would require tube counts over seven days at the following ten sites:

11.     Balmoral North: Paice Avenue; St Albans Ave/Parrish Road; Canbourne Road and Goring Road.

12.     Balmoral South: Wiremu Sreet; Arabi Street; Halesowen Road; Calgary Street; Lambeth Road.

13.     The cost of this is $350 per site, $3,500 to undertake the entire analysis. A resolution requesting funding through the Local Board Transport Capital Fund can be found above.

Double Decker Buses:

14.     Since 2013 Auckland Transport (AT) has been working on a project to introduce double decker buses on a number of key routes.   The larger capacity buses will improve the efficiency of existing bus services and routes across Auckland, helping us work towards a more efficient transport network.

15.     In the case of Mt Eden Village AT have decided the best approach is to extend the existing kerb line.  This will increase the area of the pedestrian footpath within Mt Eden Village and means we will not be modifying any verandahs in the Village.

 

Attachments

No.

Title

Page

aView

Local Board Transport Capital Fund - financial update as at 21 October 2015

63

     

Signatories

Author

Felicity Merrington – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

04 November 2015

 

 





Albert-Eden Local Board

04 November 2015

 

 

Auckland Transport Quarterly Update to Local Boards

 

File No.: CP2015/22586

 

  

 

 

Executive Summary

1.       The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 July to 30 September 2015 and planned activities anticipated to be undertaken in the next three months.

Attachments (as relevant to each individual local board area) include:

A.   Auckland Transport activities

B.   Travelwise Schools activities

C.  Decisions of the Traffic Control Committee

D.  Report against local board advocacy issues

E.   Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

 

Recommendation/s

That the Albert-Eden Local Board:

a)      receives the Auckland Transport Quarterly Update to Local Boards report.

 

 

Comments

Significant activities during the period under review

Strategy and Planning

2.       Penlink

·   The Notice of Requirement for the alteration to the designation and consents has been completed.

·   AT and its witnesses have completed their evidence and submitted these to the independent hearings panel.

·   The evidence was presented at the hearing held during the week 22 – 25 September 2015.

·   A set of designation conditions was agreed to between Auckland Council and AT and these were presented to the commissioners.

·   Recommendations from the commissioners are expected later this year.

3.       Regional Public Transport Plan (RPTP) Variation

The AT Board adopted the Hearings Panel recommendations on changes to the RPTP with minor alterations on 27 July 2015.  A revised RPTP will be published over the next quarter.

 

 

 

Investment and Development

4.       SMART (Southwest Multi-modal Airport Rapid Transit)

·   Feasibility level alignments for both a heavy rail and light rail corridor have now been identified.

·   The benefits and risks of the two-mode options were documented in an Interim Business Case.

·   Independent peer review has been concluded on the costs of each option.

·   Risk assessment was completed on the route protection for each option.

PT Development

5.       Double Decker Network Mitigation works

Of the total eight double decker bus routes identified to be delivered in the long term plan, three routes (Botany, Mt Eden and Northern Busway 2) will be implemented this financial year (FY).  The remainder (Great North Road, Manukau, Remuera, New North Road and Onewa) will be delivered in the next two FYs.

6.       Bus Infrastructure Programme

There are 200 bus stop improvement sites planned to be delivered this year across the region.  At the end of September, 30 sites are now complete.

7.       City Rail Link

The project continues with reference design, enabling works detailed design, property purchase and consenting process.  The Environment Court reached a decision and the Notice of Requirement (NoR) was confirmed.  Pipe Jack resource consent was granted.  The Britomart to Wyndham Street resource consent hearing was concluded and a decision was reached (which is currently in the appeals period).  Enabling Works and detailed design scope continue to make progress (Contract 2 substantially complete).

8.       EMU Procurement

All 57 electric trains are now in Auckland, and provisional acceptance has been issued for all but the last, which is due to be completed early in October.

PT Operations

9.       Highlights for the quarter

·   AT Metro’s 12 month rolling patronage record passed the 80 million mark in August with rail services exceeding 14 million.

·   Train services had record performance on the network.  September 7th recorded the best performance ever for a single business weekday, with 97.6% punctuality and 99.2% reliability and only four cancellations out of a total of 500.  Statistics also showed 100% service delivery and no cancellations on the Pukekohe diesel shuttle.

·   Swanson Station’s new park and ride carpark with eco-rain gardens opened on 6th July providing an additional 136 parking spaces.

·   A total of 53 new double decker buses have been ordered by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT.  The first buses arrive in the next few weeks for testing with the new fleet targeted for full operation by mid-2016.  A second double-decker vehicle was introduced to the Northern Express service in July by Ritchies.

·   First tenders for Auckland’s New Network bus services (the first under the fully contracted PTOM procurement model) were released on 17 August, with responses received on 28 September.

·   Central and East Auckland New Network: Public consultation commenced on 1 October and runs through to 10 December 2015.

 

Road Design and Development

10.     Te Atatu Road Improvements

Underground services relocation works continue within the road berm of Edmonton Road and Flanshaw Road. Removal of trees, hedges and the like is underway, in accordance with the resource consent; this is site clearance in preparation for both the road widening and the agreed property works.

11.     Jennys Road Construction – Great Barrier Island

This road was established as an outcome of an Environment Court decision.  The road has been designed as a single lane road with passing bays. Stage 1 was completed in May 2014, and Stage 2 commenced in October 2014.  Physical works and the final walkover with the contractor have been completed.

12.     Redoubt Road-Mill Road Corridor Improvements

The project on Redoubt Road provides for four lanes from SH1 to Murphys Road, and includes bus priority lane, cycle lanes and a 60km/h speed limit, and signals and bus priority lane at the Hollyford Drive/Redoubt Road intersection.  The hearing has now been completed and the commissioners’ decision is expected within one to two months.

Services

13.     Driver Licensing Challenge

Young Driver safety is a high priority in the national Safer Journeys strategy, and Auckland Young Driver death and serious injury (DSI) rates make up 30% of the regions DSI crashes.  This issue is exacerbated by the high proportion of unlicensed young drivers in the region.  An inter-agency Co-Design Lab was founded by the Ministry of Business, Innovation and Employment that explores ways to improve access to driver licensing.  AT is part of the team along with ACC, Ministry of Education, Auckland Council, Price Waterhouse Coopers (PWC) and Otara youth based at the Otara's Crosspower youth centre.  The Co-Design team will engage with Maori and Pasifika youth at Crosspower where over 250 youth attend each week.  The initial stage of this four month project will end in November with recommendations to the Ministry of Business, Innovation and Employment.

14.     Primary Schools Lead Teacher Workshop

Over the past five years there has been an increase in deaths and serious injuries (DSI) for 5-10 year old pedestrians during weekdays in peak traffic hours.  The Travelwise team looked to address this issue at a recent primary schools lead teacher workshop in the CBD.  Seventy teachers attended the workshop by rail to explore ‘Transporting our Students into the Future’ and develop curriculum programmes that would support safer travel for students and increased use of active transport (Public Transport PT, Walking and Cycling) options to help reduce congestion.

15.     Travel Demand (2014/15 Year)

The Commute travel planning programme has a focus on engagement with commuters and businesses this year.  This quarter has seen the development of a campaign to promote travel choice which will be launched in October.  A focus has been the development of travel demand plans for the Devonport Peninsula, Albany Highway and City Rail Link, and implementation of these plans is underway.

16.     Route Optimisation

The regional Route Optimisation is underway, which forms part of the programme for Network Optimisation, including traffic signal improvements, minor changes to the road network and the inclusion of transit lanes, freight lanes and trial of Dynamic lanes.

 

 

 

Road Corridor Delivery

17.     Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (which includes 88.9 km of hotmix and 391.2 km of chip-sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.  This represents a total of 676 km or around 9% of work on AT’s 7,300km network.  Table 1 below outlines this work in more detail.

Table 1: Progress against Asset Renewal Targets

18.     The new Streetlight maintenance and renewal contracts commenced on 1 August 2015.  There are now four contracts across the region with one dedicated contract for the Hauraki Gulf Islands.  The new contractors are Downer (Central and South), Electrix (North and West) and NorthPower (HGI).  Tenders have also been called for the supply of 8,000 LED luminaires to replace existing 70W HPS lamps on the network in the 2015/2016 financial year.

19.     AT’s second Asset Management Plan (AMP) covering the period 2015-2018 has been published and is available to download from the AT website.

20.     Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement.  The average percentage of low risk sites for Quarter 1 is 96%*[1] (The target is 90%).

Fig 1:  Compliance with approved traffic management plans

21.     The Corridor Access Request (CAR) team continues to process around 1,300 applications per month.  These requests are for network operators from the water and telecommunication industry to access and maintain their assets sitting within the road corridor.  Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

 

 

 

 

Attachments

No.

Title

Page

aView

Schedule of activities undertaken for the first quarter (2015/16) ending 30 September 2015

73

bView

Travelwise Schools activities broken down by local board

87

cView

Traffic Control Committee decisions broken down by local board

89

dView

Local Board Advocacy report

93

eView

Local Board Transport Capital Fund report

95

     

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

04 November 2015

 

 















Albert-Eden Local Board

04 November 2015

 

 



Albert-Eden Local Board

04 November 2015

 

 





Albert-Eden Local Board

04 November 2015

 

 


Albert-Eden Local Board

04 November 2015

 

 





Albert-Eden Local Board

04 November 2015

 

 

Re-establishment of the Central Facility Partnerships Committee

 

File No.: CP2015/21007

 

  

 

 

Purpose

1.       This report has been prepared to support a case for the re-establishment of the Central Facility Partnerships Committee to ensure robust governance and monitoring of the existing projects.  A new committee will also provide a vehicle for joint advocacy in relation to community facilities.

Executive Summary

2.       With the establishment of the LDI Capex Fund, the Central Facility Partnerships Fund was terminated and the business of the Central Facility Partnerships Committee ceased.

 

3.       A workshop of the previous committee representatives from the constituent local boards was held in August 2015 and the participants agreed that the Central Facility Partnerships Fund had fulfilled a very useful role in the past by leveraging relatively small financial contributions from council into substantial sums for community projects. 

 

4.       Participants agreed that the committee should be re-established to provide governance over existing projects and to provide a platform for joint advocacy in relation to community facilities.

 

5.       Participants felt that the level of LDI capex funding was insufficient to enable individual boards to contribute to a joint Central Facility Partnerships Fund.

 

 

Recommendations

That the Albert-Eden Local Board:

a)         Support the re-establishment of the Central Facility Partnerships Committee to provide governance and monitoring of the existing projects to their completion.

 

b)         Agree to the Terms of Reference for the re-established Central Facility Partnerships Committee attached as Appendix 1 to this report and recommends them to the re-established Central Facility Partnerships Committee for final approval.

 

c)         Request the Governing Body to provide such delegated authority as is required for the committee to fulfil its governance functions.

 

d)         Request advice from the Sport and Recreation Partnerships’ Manager as to:

·    which approved Central Facility Partnerships feasibility studies will support the priorities in all relevant facility based network plans, and

·    when the draft Sports Facilities Network Plan will be reported to the Parks, Sport and Recreation Committee.

 

e)         Subject to support from the five isthmus boards, at a minimum, requests Local Board Services’ staff to set up an initial committee meeting to appoint a chair and deputy and approve the revised Terms of Reference.

 

f)          Appoint a member as a representative and also another member as the alternative representative to the Central Facility Partnerships Committee.

 

 


Comments

Background

 

6.        The Central Facility Partnerships Committee was established after the formation of Auckland Council to manage the Central Facility Partnerships Fund.  This fund assisted with the development of accessible multi-use community facilities across multiple local board areas in the Auckland isthmus and Gulf islands. 

 

7.        The Central Facility Partnerships Committee included a member from each of the following central local boards:

 

·     Albert-Eden;

·     Great Barrier;

·     Maungakiekie-Tamaki;

·     Orakei;

·     Puketapapa;

·     Waiheke; and

·     Waitematā.

 

8.         The Committee operated under guidelines which favoured proposals with an emphasis on maximum use of facilities and high levels of community participation.  This arrangement allowed community groups to leverage funds from other funding organizations to provide for the maximum value for each dollar of contribution from council. 

 

9.         Since the establishment of Auckland Council in 2010, the Central Facility Partnerships Committee completed three successful funding rounds (2012/13, 2013/14 and 2014/15) resulting in approved funding contributions towards 32 projects - made up of 21 capital projects and 11 feasibility studies. 

 

10.       In round figures, since 2010, The Central Facility Partnerships Committee allocated $10 million which was leveraged to provide community projects with a total value of $45 million.  This community-led approach is consistent with the empowered communities’ philosophy currently being promoted by the council.

 

11.       A summary of the funding allocations made by the committee and the status of the projects and feasibility studies is included in Appendix 2.

 

12.       With the establishment of the $10million LDI Capex Fund for FY 16, the Central Facility Partnerships Fund ceased.

 

13.       At the time the committee ended, thirteen of the approved projects had been completed while   a further 19 remain active. 

 

Central Facilities Partnership Committee workshop

 

14.      On 3 August 2015, members of the previous Central Facility Partnerships Committee held a workshop chaired by Waitemata Local Board and previous Committee chair, Shale Chambers. The purpose of the workshop was:

·   To receive a status update on the Central Facility Partnerships Funds’  work programme including potential future projects in the ‘pipeline’;

·   To test whether central boards would be interested in contributing to an ongoing Central Facility Partnerships Fund using a portion of their LDI capex budgets;

·   To explore the need or otherwise for re-establishing the committee; and

·   To explore the need and usefulness of future joint advocacy around the Central Facility Partnerships Fund and other community facility matters.

 

15.       All central boards were represented at the workshop. The collective view of the central boards was as follows:

 

·    The success of the fund is evidenced by the ratio of Auckland Council’s contribution (approx. $10M) to the total value of the projects (approx. $45M).  This alone warrants advocacy around re-establishing the fund in the future.

·    Every effort needs to be made to ensure existing projects succeed

·    If for some reason a project is unable to progress, and committed funds are to be returned, then the central boards should be able to reallocate those funds in line with Central Facility Partnerships Fund’ priorities

·    The level of funding for each board through the LDI capex fund will be insufficient to enable individual boards to contribute to a joint Central Facility Partnerships Fund

·    Given the fact that there are still around 19 live projects, the Central Facility Partnerships Committee needs to continue to ensure robust governance over those projects.

 

16.      A re-established committee would provide a good vehicle for developing joint advocacy around community partnership issues and opportunities.  A first opportunity for such advocacy will emerge when the draft Sports Facility Network Plan is reported to the Parks Sport and Recreation Committee.

 

17.      In this regard, workshop participants indicated that they wanted to understand which approved feasibility studies will support priorities in the various facility network plans.  The draft Sports Facility Network plan will need to be developed before this information is provided. (See paragraphs 20-21 below).

 

18.      With the exception of the Waiheke and Great Barrier, all central boards saw themselves participating in a re-established committee.  Since this time, the chairs of the Waiheke and Great Barrier Local Boards have indicated that they may wish to reconsider this position.

 

Finance advice

 

19.      Advice has been sought from the local boards’ Financial Advisory Services team, with regards the outcomes of the central boards’ August workshop. Of particular importance they have advised that:

 

·      If the Central Facility Partnerships Committee is re-established with a monitoring and governance role over existing initiatives, then a delegated financial authority will be required. The reason a financial delegation will be required is that, in the event of the committee making a decision to reduce a project’s scope, it would, in effect, be making a financial decision.  The finance team also affirmed the importance of re-establishing this governance role. 

·      If any of the existing commitments fail to crystalize due to the third party not meeting the criteria specified by the committee, then the commitment lapses.   And, given that the commitments are not funded by “cash” there are no funds to return to the central boards. Rather, the Council’s liability will simply reduce.

·      The opportunity for the contributing boards to “pool” a portion of the LDI Capex and thereby create grant funding for Central Facility Partnerships in the future, will remain an option.

 

Sports Facilities Network Plan Development

 

20.      Auckland Council is leading, on behalf of the sport and recreation sector, the development of a Sport Facilities Network Plan. This plan will bring together the various sport code facility plans and demand/supply analysis to provide a region-wide picture of sport facility needs to support continued growth in participation and delivery of sport competitions at all levels.

 

21.      The plan will provide a prioritised action plan of sport facility developments including upgrades to existing facilities, new facilities and rationalisation. The availability of funding will be paramount to implementation, particularly as the majority of actions will be led by the sector, rather than council. 

 

22.      The timeline for developing the Sports Facilities Network Plan is not as yet confirmed.

 

23.      The development of this plan, together with the Facilities Network Plan, provides an opportunity for a re-established Community Facility Partnerships Committee to work at a sub-regional level in an attempt to agree and advocate for sub-regional facility priorities.

Consideration

Local Board views and implications

24.       The central local boards met in August 2015 and agreed that it was important to re-establish the Central Facility Partnerships Committee to govern and monitor approved initiatives and to provide a vehicle for sub-regional level advocacy.

25.       Great Barrier and Waiheke are yet to decide if they wish to participate.

Māori impact statement

26.       The Central Facility Partnerships scheme is a general programme that is accessible to a wide range of groups including Māori.

Implementation

Advocacy

 

27.      The financial advice received signals the need for the central boards to advocate to the Governing Body for the necessary financial delegations to enable the newly established committee to undertake its governance responsibilities.

 

28.      In addition, given the current financial context, members might also want to consider advocating, through the re-established committee, for the following changes:

·    To seek approval to re-invest funds, up to the value of current commitments, in the event of a current commitment failing to crystalise;

·    In the longer term, to re-establish the Central Facility Partnerships Fund.

 

29.      These potential advocacy positions could be explored further at the inaugural meeting of the newly established committee.

 

Terms of reference

 

30.     New Terms of Reference are required to reflect the changes in decision-making and functions of the committee.  Draft Terms of Reference are attached as Appendix 1.

 

31.     Key matters to consider in the revised Terms of Reference are that;

·    the primary function of the committee will be one of governance over existing approved projects and feasibility studies;

·    the governance role will include the ability to change the scope of a project providing this does not commit additional funds from the Facility Partnerships budget;

·    the committee may choose to develop and articulate joint advocacy positions and programmes including any related to sub-regional facility priorities;

·    there will no longer be any funding allocation decisions to be made;

·    individual boards would be free to allocate their LDI capex funds to support an existing Central Facility Partnerships project if they wished to; and

·    the committee needs to continue in existence until all projects are complete or the current electoral term ends (whichever comes first).  If projects go beyond this electoral term, the committee will cease and need to be re-established in the new term.

 

32.      Once the central boards have considered this report and, providing they continue to support the re-establishment of the committee, then an initial committee meeting will need to be called to approve the terms of reference and appoint a chair and deputy.

 

 

Attachments

No.

Title

Page

aView

Central Facility Partnerships Committee Terms of Reference

105

bView

Summary of funding allocations and status of the projects and feasibility studies

107

     

Signatories

Author

Richard Tong – Local Board Engagement Advisor

Authorisers

Judith Webster - Relationship Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

PDF Creator


PDF Creator


PDF Creator


PDF Creator


Albert-Eden Local Board

04 November 2015

 

 

Governing Body Members' update

File No.: CP2015/00166

 

  

 

Executive Summary

An opportunity is provided for Governing Body Members to update the Board on Governing Body issues they have been involved with since the last meeting.

 

Recommendations

a)      That Standing Order 3.9.14 be amended to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

 

b)      That Governing Body Members' verbal updates be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

 


Albert-Eden Local Board

04 November 2015

 

 

Chairperson's Report

File No.: CP2015/00176

 

  

 

Executive Summary

The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.

 

Recommendation

That the Albert-Eden Local Board:

1)         Receives the Chairperson’s report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Michael Mendoza - Democracy Advisor

 


Albert-Eden Local Board

04 November 2015

 

 

Board Members' Reports

File No.: CP2015/00186

 

  

 

Executive Summary

An opportunity is provided for members to update the Board on projects/issues they have been involved with since the last meeting.

(Note:  This is an information item and if the Board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda).

 

Recommendation

That the Albert-Eden local board members’ reports be received.

 

 

Attachments

No.

Title

Page

aView

Member Watson Board Report - November 2015

117

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

04 November 2015

 

 







Albert-Eden Local Board

04 November 2015

 

 

Reports Requested/Pending

File No.: CP2015/00196

 

  

 

Executive Summary

Attached is a list of reports requested/pending as at November 2015.

 

Recommendation/s

1)         That the list of reports requested/pending be received.

 

 

Attachments

No.

Title

Page

aView

Reports Requested and Pending - November 2015

125

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

04 November 2015

 

 




Albert-Eden Local Board

04 November 2015

 

 

Albert-Eden Local Board Workshop Notes

File No.: CP2015/00206

 

  

 

Executive Summary

Attached are copies of the Albert-Eden Local Board workshop notes taken during workshops held on the 14, 21, 27 and 28 October 2015. 

 

Recommendation

That the Albert-Eden Local Board workshop notes for the workshops held on the 14, 21, 27 and 28 October 2015 be received.

 

Attachments

No.

Title

Page

aView

Albert-Eden Local Board Workshop Notes - 14 October 2015

131

bView

Albert-Eden Local Board Workshop Notes - 21 October 2015

133

cView

Albert-Eden Local Board Workshop Notes - 27 October 2015

135

dView

Albert-Eden Local Board Workshop Notes - 28 October 2015

137

    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

04 November 2015

 

 


Albert-Eden Local Board

04 November 2015

 

 


Albert-Eden Local Board

04 November 2015

 

 


Albert-Eden Local Board

04 November 2015

 

 

    

    



[1] Note this represents 96% in July, 96% in August and 97% in September.