I hereby give notice that an ordinary meeting of the Arts, Culture and Events Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 25 November 2015

9.30am

Level 26, Room 1
135 Albert Street
Auckland

 

Arts, Culture and Events Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Cr Alf Filipaina

 

Deputy Chairperson

Cr John Watson

 

Members

Cr Dr Cathy Casey

 

 

Member Precious Clark

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Wayne Walker

 

 

Member Karen Wilson

 

 

Cr George Wood, CNZM

 

Ex-officio

Mayor Len Brown, JP

 

 

Deputy Mayor Penny Hulse

 

 

(Quorum 5 members)

 

Quorum must include at least 2 named voting members

 

Katherine Wilson

Democracy Advisor

 

19 November 2015

 

Contact Telephone: (09) 890 8133

Email: katherine.wilson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



TERMS OF REFERENCE

 

 

 

Responsibilities and key projects

 

The Committee is responsible for regional arts, culture and events by:

 

·                Developing (and monitoring) strategy, policy and action plans, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee, as set out in the Schedule of Key Projects for Reporting Committees, attached to these Terms of Reference *

·                Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards

·                Making decisions within delegated powers, including:

§ Grants for regional events, arts and cultural organisations or projects 

 

Powers

All powers necessary to perform the Committee’s responsibilities

 

Except:

 

(a)     powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)     where the Committee’s responsibility is limited to making a recommendation only

(c)     where a matter is the responsibility of another committee or a local board

(d)     the approval of expenditure that is not contained within approved budgets

(e)     the approval of expenditure of more than $2 million

(f)      the approval of final policy

(g)     deciding significant matters for which there is high public interest and which are controversial

(h)     the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee

(i)      the power to establish sub-committees

 

 

*Schedule of key projects for the Arts, Culture and Events Committee

Arts and Culture Strategic Action Plan

Events programme

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Arts, Culture and Events Committee

25 November 2015

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

5.1     Sandi Morrison and Candy Elsmore - Arts Regional Trust                            7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                8

8          Notices of Motion                                                                                                          8

9          James Wallace Arts Trust - Joint Liaison Body                                                         9

10        Arts, Culture and Events Committee forward work programme to October 2016 45

11        2015/2016 Arts and Culture Regional Work Programme - Progress Update and Amendments                                                                                                                49

12        Quarterly Events Work Programme Update 2015/2016                                           67

13        Arts & Culture and Events Calendar - December 2015 to February 2016             69  

14        Consideration of Extraordinary Items 

 

 


1          Apologies

 

Apologies from Mayor LCM Brown, Deputy Mayor PA Hulse and Member P Clark have been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Arts, Culture and Events Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 23 September 2015, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

5.1       Sandi Morrison and Candy Elsmore - Arts Regional Trust

Purpose

1.       To provide an opportunity for Sandi Morrison and Candy Elsmore of the Arts Regional Trust to speak to the Arts, Culture and Events Committee on the topic of the Arts Regional Trust.

Executive Summary

2.       The Chairperson of the Arts, Culture and Events Committee has approved Sandi Morrison and Candy Elsmore’s request to speak at public input on the topic of the Arts Regional Trust.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      thank Sandi Morrison, Deputy Chair and Candy Elsmore, Project Director for their presentation regarding the Arts Regional Trust.

 

 

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

8          Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Arts, Culture and Events Committee

25 November 2015

 

James Wallace Arts Trust - Joint Liaison Body

 

File No.: CP2015/21194

 

Purpose

1.       To replace Councillor Casey as the councillor appointed to the Joint Liaison Body under the relationship agreement between the council and the James Wallace Arts Trust.

Executive Summary

2.       The council is the owner of the Pah Homestead on Monte Cecilia Park. The James Wallace Arts Trust holds the largest private collection of modern art in New Zealand. The art collection is located in the homestead and is on public display.

3.       The relationship between the trust and the council is based on a relationship agreement. A component of this agreement is a “Joint Liaison Body (JLB)” which facilitates decision-making by the council and the trust.

4.       The council and the trust each appoint three members to the JLB. The relationship agreement set the initial council appointees to be a councillor, a Puketāpapa Local Board member and the Manager Community Development Arts and Culture (or nominee).  Appointments continue until revoked.

5.       The JLB is designed to support the partnership between the James Wallace Arts Trust and Auckland Council. The JLB aims to meet quarterly to monitor the relationship opportunities and issues related to the operations of the TSB Bank James Wallace Arts Centre.

6.       Councillor Casey was appointed to the JLB at the Regional Development and Operations Committee meeting on 20 September 2012. She has recently resigned and the committee is requested to make a replacement appointment.

7.       Puketāpapa Local Board representation is provided by Michael Wood and Ella Kumar.

8.       The relationship agreement is attached as Attachment A.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      appoint a councillor to the Joint Liaison Body as set up under the relationship agreement between the council and the James Wallace Arts Trust.

Consideration

Local Board views and implications

9.       The Puketāpapa Local Board is represented in the membership of the JLB.

Māori impact statement

10.     This is an internal appointment procedure under the relationship agreement between the council and the James Wallace Arts Trust. It does not impact the Māori community.

Implementation

11.     The appointment is effected by giving the TSB James Wallace Arts Trust notice of the appointment.

12.     The next meeting is Monday 15 February 2016 at 1pm.

 

Attachments

No.

Title

Page

aView

Relationship Agreement between Auckland Council and The James Wallace Arts Trust

11

Signatories

Author

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Graham Bodman - Manager - Community Development, Arts and Culture

 


Arts, Culture and Events Committee

25 November 2015

 


































Arts, Culture and Events Committee

25 November 2015

 

Arts, Culture and Events Committee forward work programme to October 2016

 

File No.: CP2015/24877

 

Purpose

1.       To present the Arts, Culture and Events Committee forward work programme to October 2016.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      approve the Arts, Culture and Events Committee forward work programme to October 2016.

Attachments

No.

Title

Page

aView

Arts, Culture and Events forward work programme

47

Signatories

Author

Katherine Wilson - Democracy Advisor

 



Arts, Culture and Events Committee

25 November 2015

 


Arts, Culture and Events Committee

25 November 2015

 


Arts, Culture and Events Committee

25 November 2015

 

2015/2016 Arts and Culture Regional Work Programme - Progress Update and Amendments

 

File No.: CP2015/21307

 

Purpose

1.       The purpose of this report is to provide a progress update on the 2015/2016 arts and culture regional work programme and to seek approval for amendments to the public art component of the work programme.

Executive Summary

2.       In July 2015, the Arts, Culture and Events Committee approved the 2015/2016 arts and culture regional work programme, which comprises:

·       arts and culture festivals, events and programmes

·       sector investment (grants and funding agreements)

·       public art

·       collections and asset management.

3.       Progress made to date on the Financial Year (FY) 2015/16 arts and culture regional work programme is detailed in Attachment A.

4.       Forecasting of the public art project portfolio at the end of the first quarter identified thirteen required adjustments to the capital expenditure component of the FY 2015/16 work programme to align project delivery to parent projects and make more efficient use of resources. These shifts require adjustments to the phasing of public art projects and consequently FY 2015/16 budget allocations.

5.       Specifically, the deferral of the Myers Park underpass art project ($350,000) and the reduction in the gifts budget releases ($150,000) and part of the Albany Pool project ($75,000) totaling $500,000 of FY 2015/16 for reallocation. The recommended adjustments do not change the FY 2015/16 public art budget envelope of $2,245,610. All changes are cost neutral.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      approve the re-phasing of the Myers Park underpass public art project from Financial Year 2015/16 to Financial Year 2016/17 to enable the project to continue as part of the parent Myers Park development project as planned

b)      approve minor programme changes for Albany pools public art project to ensure alignment with overall parent project by rephrasing $75,000 of the Financial Year 15/16 to Financial Year 16/17

c)      approve minor phasing changes for the Central Rail Link public art project to ensure alignment with overall parent project by increasing Financial Year 2015/16 budget by $165,000 (funded from deferral of other Financial Year 2015/16 projects)

d)      approve minor phasing changes for the Rainbow Machine project as the project is ahead of schedule by increasing Financial Year 2015/16 budget by $100,000 (funded from deferral of other Financial Year 2015/16 projects)

 

 

 

 

e)      approve the following amendments to the public art capital expenditure work programme, to be funded from the under-spend on gift projects and deferral of Myers Park project to 2016/17:

i.        decrease the budget available for various public art gifts from $200,000 to $50,000 as fewer gift offers that require support have been accepted than in previous years

ii.       increase the Point Chevalier Town Centre public art project budget from $100,000 to $150,000, delivered in partnership with Ngāti Whātua Ōrākei

iii.      approve a funding agreement of $100,000 to Hobsonville Land Company to deliver new public artworks as part of the Hobsonville Coastal Walkway project

iv.      increase the Manurewa Town Centre public art project budget from $50,000 to $100,000 to produce a larger scale art integration project on the train station overbridge fencing in partnership with Auckland Transport

v.       increase the Public Art Infrastructure project budget from $50,000 to $100,000 to meet the high demand and usage of existing assets that promote participation

vi.      increase the Oakley Creek public art project budget from $30,000 to $85,000 to advance two key creative opportunities across the Oakley Creek location, namely an outdoor classroom design feature and underpass/bridge design

vii.     increase the Bastion Point Pedestrian Entrance project budget from $30,000 to $35,000 to enable the delivery of all elements of the project to a high-quality standard.

Comments

6.       In July 2015, the Arts, Culture and Events Committee approved the 2015/2016 arts and culture regional work programme (Attachment A). (Resolution Number ART/2015/37).

7.       The arts and culture regional work programme aligns directly to the Auckland Plan objective of ‘integrating arts and culture into the everyday lives of Aucklanders’, and includes the following areas of activity:

·    arts and culture festivals, events and programmes including signature events and festivals such as Matariki Festival, Waitangi Day Family Celebrations and Urbanesia

·    sector investment via contestable grant schemes and funding agreements with regional facilities and organisations such as Te Tuhi and Mika Haka Foundation

·    38 public art projects

·    management of arts and culture collections and assets.

8.       Progress made to date on the FY 2015/16 arts and culture regional work programme is detailed in Attachment A. 

9.       During quarter one, forecast shifts in project work identified a number of required adjustments to phasing and, consequently, budget allocations. The adjustments are within the total LTP approved budget envelope of $2,245,610 for regional public art capital expenditure.

·        Myers Park parent redevelopment project was rescheduled to FY 2016/17 due to the temporary Globe Theatre project, thus the public art project needs to be re-phased to FY 2016/17 to ensure alignment

·        Albany Pool construction was re-phased to span two financial years, thus $75,000 is now required in FY 2015/16 rather than FY 2016/17

·        Less budget is required in FY 2015/16 for processing gifts as the number of accepted gift offers that require support has been less than in previous years and the NZ Steel gift has been put on hold indefinitely.

10.     The following table outlines the rationale for the adjustments recommended.

Project

Recommended Adjustment

Rationale

Myers Park

Re-phasing of the Myers Park project from FY 2015/16 to FY 2016/17

The Myers Park parent redevelopment project was rescheduled to take place in FY 2016/17 to allow for the temporary Globe Theatre project to be implemented in FY 2015/16.

 

Albany Pool

Re-phasing of a portion ($75,000 value) of the Albany Pool project from FY 2015/16 to FY 2016/17

 

Construction of Albany Pool has been delayed to span two financial years.

Central Rail Link

Re-phasing of a portion ($165,000 value) of the Central Rail Link project from FY 2016/17 to FY 2015/16

 

The CRL planning is underway and a creative strategy across the full project has been requested earlier that anticipated.

Rainbow Machine

Re-phasing of a portion ($100,000 value) of the Rainbow Machine project from FY 2016/17 to FY 2015/16

 

The project is ahead of schedule so increased spend in FY 2015/16 is required, with a commensurate decrease in budget allocated in FY 2016/17.

Gift Offers

Reduction of the Gift Offers budget from $200,000 to $50,000

Fewer gift offers that require support were accepted than in previous years and the offer from NZ Steel has been postponed.

 

Point Chevalier Town Centre

Increase of the Point Chevalier Town Centre budget from $100,000 to $150,000

Opportunity to produce a larger scale art integration project as part of the urban plaza development and to enable the implementation of Māori design outcomes.

 

Manurewa Town Centre

Increase of the Manurewa Town Centre budget from $50,000 to $100,000

Opportunity to produce a larger scale art integration project on the train station overbridge fencing and walkway

.

Public Art Infrastructure

Increase of the Public Art Infrastructure budget from $50,000 to $100,000

Opportunity to increase investment in portable re-usable arts assets that promote community participation in accordance with ACSAP priorities.

 

Oakley Creek

Increase of the Oakley Creek budget from $30,000 to $85,000

Opportunity to advance 2-3 key creative elements across the Oakley Bridge location, namely an outdoor classroom design feature, underpass and a pedestrian bridge. This project spans multiple sites and financial years.

Hobsonville Point Coastal Walkway

Execution of a funding agreement for $100,000 to the Hobsonville Land Company

Opportunity to leverage private investment. Hobsonville Land Company (HLC) have a strong track record of investing and delivering high-quality public artworks in the area. This project would be the first jointly delivered by HLC and Auckland Council. The asset will vest long-term with council and is in a significant housing growth area.

Bastion Point Pedestrian Entrance

Increase of the Bastion Point Pedestrian Entrance budget from $30,000 to $35,000

Additional budget will ensure delivery of all elements within the project to a high quality standard.

Consideration

Local Board views and implications

11.     The regional arts and culture work programme for 2015/2016 was planned with input from local boards to ensure alignment with local board priorities. Where appropriate, local boards have been able to contribute financially to local events as part of regional festivals. Local boards are also key stakeholders in public art projects and in some cases contribute funding to local projects.

12.     In regards to the adjustments to the public art work programme affecting local boards, Waitemata Local Board are supportive of the Myers Park project deferral to FY16/17. Upper Harbour Local Board are aware of the revised project completion date for the Albany Pool which has resulted in a rephrasing of some of the expenditure for the public artwork component.

Māori impact statement

13.     Signature festivals and events produced by the arts and culture unit such as Matariki Festival and Waitangi Day Celebrations deliver outcomes for Māori and acknowledge statutory obligations by both enabling the Te Tiriti o Waitangi and valuing Te Ao Māori (Māori world views). Mana whenua engagement is programmed into all festival and event planning and is currently underway for Matariki and Waitangi Day 2016.

14.     The Public Art Policy calls for works of art for our shared public places to give expression to Māori stories and enfold Mātauranga Māori. Of the current 38 projects, 17 give expression to Māori stories or enfold Mātauranga Māori. 

Implementation

15.     The arts and culture regional work programme is being implemented within the annual plan 2015/2016 budget and implementation progress is provided in Attachment A. If the recommendations of this report are accepted, staff will prepare a funding agreement for the Hobsonville Land Company for $100,000.


 

Attachments

No.

Title

Page

aView

Attachment A - 2015-2016 Arts and Culture Regional Work Programme

55

bView

Attachment B - 2015/2016 Arts and Culture Public Art Amendments

65

Signatories

Authors

Catalina Vercelli - Arts and Culture Project Lead

Kaye Glamuzina - Manager Arts and Culture

Authoriser

Graham Bodman - General Manager - Arts, Community and Events

 



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Arts, Culture and Events Committee

25 November 2015

 

Quarterly Events Work Programme Update 2015/2016

 

File No.: CP2015/24892

 

Purpose

1.       To present the quarterly events programme update for 2015/2016.

Recommendation

That the Arts, Culture and Events Committee:

a)      receive the presentation.

Attachments

There are no attachments for this report.    

Signatories

Author

David McIntosh - Senior Business Advisor

Authoriser

Graham Bodman - General Manager - Arts, Community and Events

 


Arts, Culture and Events Committee

25 November 2015

 

Arts & Culture and Events Calendar - December 2015 to February 2016

 

File No.: CP2015/23353

 

Purpose

1.       To inform the Arts, Culture and Events Committee of upcoming activities enabled, delivered or facilitated by Auckland Council.

Executive Summary

2.       The Arts, Culture and Event Activity Calendar is prepared from information compiled for operational and planning purposes.  

3.       The calendar (Attachment A) is presented for the Arts, Culture and Events Committee members’ information and covers the next three months, December 2015 to February 2016.  In addition, the report includes the November activities occurring as part of the Urbanesia Festival which had not been recorded in detail in the previous report.

Recommendation/s

That the Arts, Culture and Events Committee:

a)      receive the report.

Consideration

Local Board views and implications

4.       Calendar information is regularly provided to local boards covering activities occurring in their area.

Māori impact statement

5.       Auckland Council enables, delivers and facilitates a wide range of arts, culture and event activities, a number of which reflect Māori identity and culture and encourage Māori participation. While other events and activities may not specifically target Māori groups, Māori are likely to attend and will benefit along with other groups in the community.

6.       Arts, Culture and Event activities identified as having a Māori dimension or of particular interest to Māori are indicated in the attachment.

Attachments

No.

Title

Page

aView

Arts, Culture and Event Activity Calendar – December 2015 to February 2016

71

Signatories

Author

David McIntosh - Senior Business Advisor

Authoriser

Graham Bodman - General Manager - Arts, Community and Events

 



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