Chief Executive Officer Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Chief Executive Officer Review Committee held in the Level 26, 135 Albert Street, Auckland on Wednesday, 11 November 2015 at 1.30pm.

 

present

 

Chairperson

Hon Christine Fletcher, QSO

 

 

 

Members

Deputy Mayor Penny Hulse

 

 

 

 

Cr George Wood, CNZM

 

 

 

 

ABSENT

 

 

Mayor Len Brown, JP

 

 

Cr Bill Cashmore

 

 

Cr Penny Webster

 

 

ALSO PRESENT

 

 

Cr Calum Penrose

 

 

 

Cr Chris Darby

Until 3.45pm Item C1

 

 

 

 

 

 


Chief Executive Officer Review Committee

11 November 2015

 

 

 

1          Apologies

 

Resolution number CHI/2015/12

MOVED by Chairperson CE Fletcher, seconded by Cr GS Wood:  

That the Chief Executive Officer Review Committee:

a)         accept the apologies from Mayor Brown, Cr WB Cashmore and Cr MP Webster for absence on council business.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

3          Confirmation of Minutes

 

Resolution number CHI/2015/13

MOVED by Chairperson CE Fletcher, seconded by Deputy Mayor PA Hulse:  

That the Chief Executive Officer Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 26 August 2015, as a true and correct record.

CARRIED

 

4          Petitions

 

There were no petitions.

 

5          Public Input

 

There was no public input.

 

6          Local Board Input

 

There was no local board input.

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8          Notices of Motion

 

There were no notices of motion.   

 

9          Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 


 

10        Procedural motion to exclude the public

Resolution number CHI/2015/14

MOVED by Chairperson CE Fletcher, seconded by Cr GS Wood:  

That the Chief Executive Officer Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Performance Review Discussion

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, during this item, the Chief Executive Review Committee will examine and discuss progress against agreed objectives for the Chief Executive, including discussion on terms of employment and performance (and other personal information). In addition, the report contains two externally sourced documents which contain commercially sensitive information..

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, during this item, the Chief Executive Review Committee will examine and discuss progress against agreed objectives for the Chief Executive, including discussion on terms of employment and performance (and other personal information). In addition, the report contains two externally sourced documents which contain commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions was made available to the public who were present at the meeting and formed part of the minutes of the meeting.

CARRIED

 

 

1.37pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.13pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Performance Review Discussion

 

Resolution number CHI/2015/13

MOVED by Chairperson CE Fletcher, seconded by Cr GS Wood:  

That the Chief Executive Officer Review Committee:

c)         agree that the resolutions, report and attachments remain confidential.

  

 

 

4.14 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Chief Executive Officer Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................