Council Controlled Organisations Governance and Monitoring Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 3 November 2015 at 9.39am.

 

present

 

Chairperson

Cr Penny Hulse

 

 

 

Deputy Chairperson

Cr Calum Penrose

 

 

 

Members

Cr Cameron Brewer

 

 

 

 

Cr Dr Cathy Casey

 

 

 

 

Member Precious Clark

 

 

 

 

Cr Chris Darby

 

 

 

 

Cr Denise Krum

 

 

 

 

Cr Dick Quax

 

 

 

 

Member Glenn Wilcox

 

 

 

 

Cr George Wood, CNZM

 

 

 

Ex-Officio

Mayor Len Brown, JP

 

 

 

 

ABSENT

 

 

Cr Anae Arthur Anae

 

 

 

 

Cr Ross Clow

 

 

 

 

Cr Linda Cooper

 

 

 

 

Cr Penny Webster

 

 

 

 

 

ALSO PRESENT

 

 

Cr Bill Cashmore

 

 

 

 

 

 

 

 

 

 

 

 


Council Controlled Organisations Governance and Monitoring Committee

03 November 2015

 

 

1††††††††† Apologies

Resolution number COU/2015/85

MOVED by Chairperson PA Hulse, seconded by Cr CE Brewer:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)           accept the apologies from Crs AJ Anae and LA Cooper for absence.

CARRIED

 

 

 

2††††††††† Declaration of Interest

 

There were no declarations of interest.

 

 

3††††††††† Confirmation of Minutes

Resolution number COU/2015/86

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 6 October 2015, including the confidential section, as a true and correct record.

 

CARRIED

 

 

4††††††††† Petitions

 

There were no petitions.

 

5††††††††† Public Input

 

There was no public input.

 

6††††††††† Local Board Input

 

There was no local board input.

 

7††††††††† Extraordinary Business

 

There was no extraordinary business.

 

8††††††††† Notices of Motion

 

There were no notices of motion.


 

 

 

9

The process for Governing Body input into Council-Controlled Organisation public consultations

 

Note:†† Clause b) was incorporated into the motion, with the agreement of the meeting.

 

 

Resolution number COU/2015/87

MOVED by Deputy Chairperson CM Penrose, seconded by Cr C Darby:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)††††† receive advice from staff regarding processes for governing body input into Council-controlled Organisation (CCO) consultations.

b)††††† note that Auckland Transport has consulted with local boards, as required in Councilís Significance and Engagement Policy, on the proposed new berm planting guidelines as this relates to the local place making role of local boards.

CARRIED

 

 

Note:†† Pursuant to Standing Order 1.8.6,† Cr CM Casey requested that her dissenting vote be recorded.

 

 

 

10

Substantive Council Controlled Organisations (CCOs) and Tāmaki Redevelopment Company Limited (TRC) : Shareholders' Annual General Meeting

 

Resolution number COU/2015/88

MOVED by Cr DA Krum, seconded by Cr GS Wood:

a)††††† agree that Deputy Mayor Penny Hulse, as chair of the Council Controlled Organisations Governance and Monitoring Committee, be authorised as Auckland Councilís shareholder representative to execute a written resolution in lieu of the annual shareholders meeting for the following companies:

i)†††††† Auckland Council Investments Limited

ii)††††† Auckland Tourism, Events and Economic Development Limited

iii)†††† Regional Facilities Auckland Limited

iv)†††† Watercare Services Limited

v)††††† Panuku Development Auckland Limited.

b)††††† agree that Deputy Mayor Penny Hulse be authorised to notify the Council Controlled Organisations to give effect to resolution a) above.

c)††††† agree that Deputy Mayor Penny Hulse, as chair of the Council Controlled Organisations Governance and Monitoring† Committee, be authorised by Auckland Council as its representative of the jointly owned company Tāmaki Redevelopment Company Limited to:

(i)††† execute a written shareholders resolution in lieu of an annual meeting of the shareholder; or

(ii)†† vote on Auckland Councilís behalf at an Annual General Meeting of the Company; or

(iii)† execute a proxy form on behalf of Auckland Council.†

d)†††††††† agree that Deputy Mayor Penny Hulse be authorised to notify the Tamaki ††††††††††† Redevelopment Company Limited of resolution c) above, as required.

 

CARRIED

 

 

11††††††† Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

12††††††† Procedural motion to exclude the public

Resolution number COU/2015/89

MOVED by Chairperson PA Hulse, seconded by Cr C Darby:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)††††† exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1†††††† Board Appointments : Tamaki Redevelopment Company Limited (TRC)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains specific information about potential board appointments for Tamaki Redevelopment Company Limited.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

 


 

9.54am††††††††††† The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.00am††††††††† The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Board Appointments : Tamaki Redevelopment Company Limited (TRC)

 

Resolution number COU/2015/90

MOVED by Cr DA Krum, seconded by Member G Wilcox:

That the Council Controlled Organisations Governance and Monitoring Committee:

b)††††† agree that this decision only be made publically available once the candidate is notified and a joint media statement is released.

 

10.00am†††††††††††††††††††††††††††††††††††††††††††† The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................