I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 17 November 2015

6.00pm

Devonport-Takapuna Local Board Chamber
Takapuna Service Centre
Level 3
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Joseph Bergin

 

Deputy Chairperson

Dr Grant Gillon

 

Members

Mike Cohen, QSM, JP

 

 

Dianne Hale, QSO, JP

 

 

Jan O'Connor

 

 

Allison Roe, MBE

 

 

(Quorum 3 members)

 

 

 

Sonja Tomovska

Democracy Advisor

 

10 November 2015

 

Contact Telephone: (09) 486 8593

Email: Sonja.Tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Portfolio

Responsibilities

Primary

Associate

Governance

Board leadership

Board-to-Council and Board to Board relationships

Board to CCO relationships (strategic governance matters)

Civic duties

Advocacy (local, regional and central government)

Community partnerships

Relationships with Māoridom

Relationships with youth

Relationships with government

Unitary Plan

Policy and planning:

-          local board plan

-          local board agreement

-          local area plan

Chairperson

Deputy Chairperson

Economic development and town centres

 

 

Finance

Key relationships with ATEED

Business Improvement Districts

Establish and promote local priorities in relation to economic development and tourism

Town centre renewal, design and maintenance

Town centre marketing and community safety

Member Bergin

Member Hale

Events

Coordinating the Board events calendar

Liaising with event organisers and applicants

Local event sponsorship

Filming applications, feedback on behalf of the Board and production company liaison

Member Roe

Member Cohen

Community development and resilience

Community development

Neighbourhood relationships

Community advocacy

Community safety (excluding town centres)

Graffiti removal

Relationships with Civil Defence Emergency Management Group

Community preparedness disaster response relief and recovery

Artistic and cultural service levels

Promoting artistic endeavour

Member Cohen

Member Roe

Parks and natural environment

Neighbourhood parks and reserves (including esplanade reserves and the coastline)

Design and maintenance

Plantings, playgrounds, tracks and bollards

Local priorities in relation to regional environmental management

Coastal management including mangrove encroachment and erosion mitigation

Restoration of wetlands, streams and waterways

Member Cohen

Member Gillon

Transport and infrastructure

Transport projects and policy matters including roading, footpaths and public transpory.

Infrastructure projects and policy matters (e.g. water, stormwater)

Member O’Connor

Member Hale

Regulatory and heritage

Oversight of regulatory activities including:

-          bylaws

-          consent processes (including input in to decisions on notifications for resource consent applications)

-          licensing and compliance

Liquor licensing and enforcement

Historic, built and Natural Heritage issues

Member Hale

Member Gillon

Recreational and community facilities

Stewardship of recreation centres and community facilities

Libraries (including events and services relating to libraries and recreation centres)

Local arts facilities and amenities

Member Gillon

Member O’Connor

Greenways

Transportation and recreation projects and policy relating to walking, cycling and greenways

Member Roe

Member Cohen

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          8

12        Devonport-Takapuna Local Grants, Round One, 2015/2016                                    9

13        Takapuna Beach Stormwater Outfalls Options                                                       17

14        Wairau Estuary Sediment Management                                                                    21

15        Local environmental work programme 2015/2016                                                   67

16        Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application                                                                                                    79

17        New community lease to Belmont Park Racquets Club Incorporated, Bayswater Avenue, Bayswater                                                                                                                     95

18        New community lease to Milford Cruising Club Incorporated, Milford Reserve, Craig Road, Milford                                                                                                              107

19        2015/16  Lease workplan – expedited renewal process and review of ongoing lease management                                                                                                               119

20        Auckland Transport Quarterly Update to Local Boards
for the Quarter 1 July to 30 September 2015                                                         
127

21        Auckland Transport Update November 2015 for the Devonport Takapuna Local Board                                                                                                                                     153

22        Quarterly performance report                                                                                  165

23        Annual Plan 2016/2017                                                                                              203

24        Monthly Local Board Services Report - October 2015                                         255

25        Ward Councillors Update                                                                                         257

26        Board Members' reports                                                                                           259

27        Chairperson's reports                                                                                               265

28        Record of Briefing/Community Forum - 27 October and 1 November 2015      267

29        Summary of Actions and Reports Requested/Pending - November 2015          269  

30        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

An apology from Member DP Hale has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)                    A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)                   A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 October 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 


8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Devonport-Takapuna Local Grants, Round One, 2015/2016

 

File No.: CP2015/23046

 

  

 

Purpose

1.       The purpose of this report is to present applications received for round one of the Devonport-Takapuna Local Board Local Grants 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Devonport-Takapuna Local Board has set a total combined community grants and local events budget of $188,000 for the 2015/2016 financial year. A total of $102,430 was allocated under round one events and the quick response round one. A further $20,000 has been allocated to non-contestable event grants. A total of $65,570 is now available to be allocated to the remaining grant rounds.

3.       Fifty four applications were received in this round, with a total requested of $275,690.32.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      consider the applications listed in the table below and agree to fund, part-fund or decline each application in this round

Organisation

Focus

Funding for

Amount Requested

Eligible/

Ineligible

Devonport Community Garden

Community

Towards replacement of the roof, purchase and installation of a water tank and water butts between November 2015 to January 2016

$8,794.60

Eligible

Supernova Promotions

Events

Towards the purchase of canvases, paint, tarpaulins, timber, blank digital video discs (DVD), venue hire, advertising and wages for the Live Painting Performance in November 2015

$975

Eligible

Takapuna Primary School

Sport and recreation

Towards the purchase of materials for the bike track and construction costs, purchase of fleet bikes and helmets and costs of converting the shipping container in January 2016

$10,000

Eligible

Age Concern North Shore Incorporated

Community

Towards the volunteer koha, salary of the coordinator, operating costs and the lease of 424 Lake Road, Takapuna between November 2015 to March 2016

$2,500

Eligible

Shanshan Multicultural Society Incorporated

Arts and culture

Towards the venue hire of the Sunnynook Community Centre and catering for the Christmas function between November 2015 to December 2015

$1,000

Eligible

Lake House Trust (Lake House Arts Centre)

Historic Heritage

Towards the costs to create and install two new French doors for two sets at the Lake House Arts Centre, 37 Fred Thomas Drive, Takapuna between November 2015 to December 2015

$5,371

Eligible

North Harbour Hockey Association

Sport and recreation

Towards the venue hire of Takapuna Grammar, wages for coaches and the coordinator and purchase of equipment for the Devonport-Takapuna Funsticks programme between November 2015 to December 2015

$701

Eligible

North Harbour Volleyball Association Incorporated

Sport and recreation

Towards venue hire of Takapuna Grammar gym, coach and referee wages for the Takapuna After School Kiwivolley League between May 2016 to July 2016

$2,250

Eligible

Depot Art and Music Space Trust

Arts and culture

Towards the purchase and installation of a mixing desk and a firewire module in December 2015

$11,000

Eligible

Centennial Park Bush Society

Environment

Towards a contractor fee for the weed control at the Campbell’s Bay School Community Forest between December 2015 to November 2018

$5,000

Eligible

Bayswater Parent Group

Sport and recreation

Towards the costs of traffic management and race transponders for the 20th Annual Bayswater kids Duathlon in November 2015

$3,337

Eligible

Royal NZ Plunket Society Waitemata Area

Community

Towards the purchase and installation of carpet at the Sunnynook Plunket Clinic between November 2015 to December 2015

$3,536.52

Eligible

Hi Well Charitable Foundation

Events

Towards the catering for the sixth New Year Seniors Gala event in February 2016

$4,000

Ineligible as applicant has applied for catering

North Shore Bridge Incorporated

Community

Towards electricity costs at 39 Killarney Street, Takapuna between November 2015 to September 2015

$3,000

Eligible

North Harbour Triathlon Club Incorporated

Sport and recreation

Towards contracting surf lifeguards for the Triathletes Corner Swim/Run series between November 2015 to March 2016

$5,635

Eligible

North Shore Brass Incorporated

Community

Towards the costs of interior painting, carpeting and window tinting at 13a Taharoto Road, Takapuna between November 2015 to September 2016

$25,128

Eligible

Centennial Park Bush Society

Environment

Towards the contractor costs for the Greville Reserve Restoration project between January 2016 to December 2018

$6,000

Eligible

Murray Bay Sailing Club

Sport and recreation

Towards the purchase costs of signs, prizes, sail logos, on site equipment, fuel and safety equipment and hirage costs for generators, digital clock and pontoons and the marketing costs the for the Okl 24 Hour Race in March 2016

$6,000

Eigible

Thundercat Racing Association of New Zealand Incorporated

Sport and recreation

Towards the costs of marine medics, public notifications and advertising costs for the club surf-cross Takapuna event in December 2015

$4,003.19

Eligible

Devonport Folk Music Club Incorporated

Community

Towards the costs of the performers, advertising and hirage costs of the public announcement system and sound engineer for the “Folk in the Park” event in February 2016

 

$2,843

Eligible

Takapuna Grammar School (TGS) Rowing Club Incorporated

Sport and recreation

Towards the booking costs for Lake Pupuke, hire of a campervan, Saint John’s first aid, port-a-loos, sound system, security, judges boats, staffing costs and marketing and publicity costs for the TGS-Waitemata Rowing Regatta in October 2015

$5,100

Ineligible as application is retrospective

Devonport Senior Citizens Association Inc.

Community

Towards the purchase and installation of heat pumps and purchase of furniture for Harmony Hall between November 2015 to December 2015

$8,350

Eligible

The Operating Theatre Trust, trading as Tim Bray Productions

Arts and culture

Towards the salaries/wages of the creative personnel, technical personnel and promotional and ticketing costs for the production of Jane and the Dragon in April 2016

$12,273

Eligible

Michael King Writers' Centre

Arts and culture

Towards payments for the guest speakers, venue hire for the Matariki event, film and equipment hire for the Matariki event and photography costs for the Anniversary Day, Matariki, Heritage Festival and the Devonport Arts Festival between January 2016 to December 2016

$3,050

Eligible

Royal NZ Plunket Society Waitemata Area

Community

Towards the purchase and installation costs of a heat pump at Sunnynook Community Centre between November 2015 to December 2015

$1,782

Eligible

Triathlon New Zealand Incorporated

Events

Towards costs of water safety, traffic management, medical, fencing for the Sovereign Tri Series event in February 2016

$15,000

Ineligible – commercial event that promotes a brand or a company

Royal NZ Plunket Society Waitemata Area

Community

Towards the purchase and installation of a heat pump at the Takapuna Plunket Clinic between November 2015 to December 2015

$2,380

Eligible

 

b)      consider the multi-board applications listed in the table below and agree to fund, part-fund or decline each application in this round:

Multiboard Applications

Autism New Zealand Incorporated

Community

Towards staff costs, rent and operating costs between November 2015 to June 2016

$2,000

Eligible

Children’s Autism Foundation

Community

Towards staff costs, office rent, booklets and leaflets and venue hire between November 2015 to July 2016 

$3,393.15

Eligible

Chinese New Settlers Services Trust

Arts and culture

Towards the venue hire, staff costs and promotion of the Little Kungfu Mater class in Glenfield between November 2015 to June 2016

$2,000

Eligible

Community Impact Trust

Community

Towards the hire or purchase of a trailer, wood splitter, garden equipment, skip bins and the purchase of cleaning and building products for “Community Impact” days between November 2015 to September 2015

$500

Eligible

Dance Therapy New Zealand

Community

Towards the purchase of equipment, advertising, staffing costs, and venue hire for the “Stars” programme between February 2016 to July 2016

$2,475

Eligible

English Language Partners New Zealand – North Shore

Community

Towards the venue hire of the Hibiscus Coast Community House between February 2016 to April 2016

$5,418.92

Eligible

Grandparents Raising Grandchildren Trust New Zealand

Community

Towards hireage costs of the venue, canopy’s, portaloos, videographer,  entertainment, transport costs, catering and St John Ambulance for the Grandparents Raising Grandchildren Caregiver Family Picnic in January 2016

$1,200

Eligible

 

Gymnastics Community Trust

Sport and recreation

Towards the purchase of a set of parallel bars and staff costs between November 2015 to April 2016

$16,666.66

Eligible

Lake House Arts Centre

Events

Towards the advertising costs and staff wages for the ‘Open’ event in April 2016

$11,514

Eligible

Long Bay Okura Great Park Society

Events

Towards the costs for the specialist event coordinator, printed material, billboards and volunteer costs for the ‘Long-Bay Okura Environmental Treasure Hunt’ between November 2015 to April 2016

$898

Eligible

Mind Over Manner Limited

Community

Towards venue hire, advertising, staff and operating costs between November 2016

$5,864.40

Eligible

North Harbour Community Patrol

Community

Towards the purchase of uniforms, tablet, mobile phone, high visibility vests, phone costs, road cones, first aid kits and safety torches between November 2015 to August 2016

$2,581.20

Eligible

North Harbour Synchronised Swimming Club

Sport and recreation

Towards the purchase of underwater music system, pool equipment and branding and marketing costs between January 2016 to December 2016

$6,156.16

Eligible

North Shore Events Centre Trust

Sport and Recreation

Towards the costs of the upgrade for the men’s and women’s changing rooms between  January 2016 to February 2016

$20,000

Eligible

OnBoard Skate Incorporated

Sport and recreation

Towards venue hire of ActivZone Glenfield and ‘QBE’ Stadium and staff costs for the Skatesafe and Scootsafe programme between November 2015 to April 2016

$1,840

Eligible

People First New Zealand Incorporated

Community

Towards the staff costs, venue hire, mileage, purchase of stationary and photocopying, volunteer expenses and administration costs between November 2015 to September 2016

$1,474.50

Eligible

PHAB Association Auckland

Community

Towards the transportation and staff costs for the PHAB youth and young adults programme between November 2015 to June 2016

$5,000

Eligible

Rainbow Youth

Community

Towards the operational and staff costs for November 2015

$3,062.50

Eligible

Rodney Aphasia Group Incorporated

Community

Towards venue hire, purchase of stationary and photocopying, advertising, conference attendance, and administrator costs between November 2015 to November 2016

$175

Eligible

Safer Homes in New Zealand Everyday - Shine

Community

Towards rent, power, phone, catering, purchase of equipment and resources and staff costs between November 2015 to November 2016

$4,000

Eligible

Shakti Asian Women’s Centre Incorporated

Community

Towards the staff costs and mileage between November 2015 to October 2016

$1,800

Eligible

Special Olympics North Harbour

Sport and recreation

Towards venue hire of Takapuna Leisure Centre, Auckland University of Technology Sport and Fitness Centre, North Shore Events Centre and Tenpin Xtreme between January 2016 to December 2016

$2,285.52

Eligible

T & M Stazyk Partnership / CUE Haven

Environment

Towards the purchase of plants for Cue Haven between March 2016 to October 2016

$3,268

Eligible

The Prescott Club

Community

Towards the transportation, staff mileage, volunteer expenses, venue hire and meals, transportation and entertainment for the participants between January 2016 to June 2016

$2,500

Eligible

Yes Disability Resource Centre

Community

Towards the staff costs for completing the disability strategy between November 2015 to January 2016

$2,408

Eligible

Young Mens Christian Association of Auckland Incorporated

Events

Towards the costs for “Destination Unknown”, quiz night and dance party, artistry, training for youth and volunteer expenses

$6,200

Eligible

Saffas Pay It Forward NZ

Community

Towards the venue hire of the Takapuna War Memorial Hall for the Christmas lunch event in December 2016

$2,000

Eligible

 

 

 

Comments

4.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016, and the Devonport-Takapuna Local Board adopted its grants programme on 4 May 2015 (see Attachment A).

5.       The local board grants programmes sets out:

·        local board priorities;

·        lower priorities for funding;

·        exclusions;

·        grant types, the number of grant rounds and when these will open and close; and

·        any additional accountability requirements.

6.       The Devonport-Takapuna Local Board will operate two local grants rounds for this financial year. The first local grant round closed on 11 September 2015.

7.       The Devonport-Takapuna Local Board has set a total combined community grants and local events budget of $188,000 for the 2015/2016 financial year. A total of $102,430 was allocated under round one events and the quick response round one. A further $20,000 has been allocated to non-contestable event grants. A total of $65,570 is now available to be allocated to the remaining grant rounds.

8.       Fifty four applications were received for this local grants round, requesting a total of $275,690.32.

Consideration

Local board views and implications

9.       Local boards are responsible for the decision-making and allocation of local board community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. There are no applicants applying in this round that have identified as Maori, and nine have indicated their project targets Maori or Maori outcomes.

Implementation

12.     The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

13.     Following the Devonport-Takapuna Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Devonport-Takapuna Local Board Grants Programme 2015/2016 (Under Separate Cover)

 

bView

Devonport-Takapuna Local Grants Application Summaries (Under Separate Cover)

 

      

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Takapuna Beach Stormwater Outfalls Options

File No.: CP2015/21078

 

  

 

Purpose

1.       To seek feedback from the Devonport-Takapuna Local Board on the preferred option for a project to address issues caused by the stormwater outfalls on Takapuna Beach and for progression to a business case, including the determination of funding availability.

Executive Summary

2.       A number of issues with the Takapuna Beach outfalls have been identified. These issues include the impact of outfalls on visual aesthetics (amenity), effects of stormwater flow which creates ponding and channels on the beach and impacts on water quality.

3.       Council staff investigated potential solutions to address one or more of these issues. It was identified that the three issues (amenity, stormwater flow and impacts on water quality) have different solutions, and no one project can resolve all three issues.

4.       Feedback from the board was sought through a workshop at which 12 options for projects were presented in a discussion document (refer Attachment A), and a questionnaire asking the board to prioritise the issue and outfalls of most importance to them (refer Attachment B).

5.       Feedback showed that the board views The Strand outfall as being the highest priority, and that the board was most concerned about the quality of stormwater discharged at the beach.

6.       Based on the board’s feedback, available budget, and the feasibility of construction, it is proposed that the option for a stormfilter at The Strand outfalls (Option Eight) is progressed. As part of this project, two outfalls will be combined into one and dissipation (Option Five) will also be provided at this consolidated outfall. The issues at the other stormwater outfalls on the beach will not be addressed through this project.

7.       It is recommended that the board endorse this project as their preferred option, as it addresses the issues and outfalls on the beach they have identified as highest priority.

8.       After the board has endorsed this approach, a detailed business case for the project will be developed and assessed. If the business case is approved, the project will then be evaluated against other projects through council’s regional prioritisation process to determine if it can be funded through council’s Healthy Waterways Programme Long-term Plan budget.

9.       It is noted that the project has a total estimated cost of $2 million, and that council’s total regional budget for the Healthy Waterways Programme is approximately $3.2 million per annum. Therefore, it is recommended that the local board continue their advocacy to the governing body for this project through the Annual Plan process for 2016/2017.

10.     Work on Option 11, source control of wastewater cross connections to the stormwater network, is still underway and will continue. An update on this is provided at the end of the report.

 

Recommendations

That the Devonport-Takapuna Local Board:

a)      endorse the stormfilter and dissipation project as its preferred option to address the issues with stormwater outfalls at Takapuna Beach.

b)      continue its advocacy to the governing body for funding to address issues with the Takapuna Beach outfalls through the Annual Plan 2016/2017 process.

c)      note that in the event of a stormfilter being constructed, this will require allocation of ongoing operational expenditure of $30,000 per annum.

 

Comments

Background

11.     There have been on-going concerns regarding impacts from the stormwater outfalls at Takapuna Beach. These include concerns relating to amenity, stormwater flow and water quality effects.

12.     In response to this, the Devonport-Takapuna Local Board included in its Local Board Plan 2014-2017 an initiative to advocate to the governing body to address issues with stormwater outfalls on Takapuna Beach. Council staff were also requested to investigate the issues and identify potential solutions.

Process for Identifying Preferred Option

13.     A workshop was held with the board on 25 August 2015 at which staff presented 12 possible options for projects to address the issues (refer Attachment A). As discussed at the workshop, the three issues (amenity, stormwater flow and water quality) require quite different solutions, and there is no one project that will resolve all of these issues.

14.     To help determine which issues and projects should be prioritised, a questionnaire survey (shown in Attachment B) was sent out to the board members so that they could rank the issues and outfalls in order of priority.

15.     Results from the questionnaire survey showed that the quality of stormwater discharge, particularly the presence of human faecal matter was ranked as the highest priority, followed by fats, oils and gross pollutants.

16.     The quality of the discharge was seen as being of higher concern than stormwater flows running over Takapuna Beach and the look of the stormwater structures, although stormwater ponding was also seen as important.

17.     The most important outfall in the board’s view from a stormwater quality viewpoint is at The Strand, where the most recreational activity takes place.

Preferred Option – Stormfilter and Dissipation at The Strand Outfall

18.     Details of the twelve options presented in the discussion document are shown in Attachment A. Based on the board’s priorities, available budget, and the feasibility of construction, it is proposed that the option for a stormfilter at The Strand (Option 8) is progressed. Dissipation (Option 5) will also be provided at this consolidated outfall.

19.     Installation of a stormfilter at the reserve on The Strand will improve water quality discharged by removing fine sediments, hydrocarbons, fats and oils, and gross pollutants. The new outfall would be rebuilt with energy dissipation on The Strand, and will be designed to better blend into the surroundings with appropriate landscaping. It will still be a hard structure and may not be aesthetically pleasing to all, but there would be an overall amenity improvement from the status quo. This option will also allow the consolidation of two outfalls into a single outfall.

20.     This option will not resolve the flow effects (ponding at outfalls) or remove bacteria completely. Bacteria concentration will be reduced, but not to the level of conventional wastewater treatment devices.

21.     The construction cost for a stormfilter, with energy dissipation at the outfall is approximately $2 million, with an estimated annual maintenance cost of $30,000.

22.     Further work to confirm the feasibility of this option is still required, particularly in relation to potential clashes with existing services (such as wastewater pipes), geotechnical investigation and hydraulic design.

Funding the Preferred Option

23.     As stated above, funding for this preferred option is not confirmed. However, it is recommended as the best option for further development of a detailed business case because:

·        many of the other options proposed had significantly higher capital expenditure and did not provide a total solution to the problem. These options are unlikely to be funded through regional budgets, and therefore have not recommended been for further investigation.

·        some options proposed had smaller associated capital expenditure but did not address the issues which are important to the local board, such as improving water quality. These are therefore not recommended for further investigation. 

24.     From a financial perspective, the Takapuna Beach Outfall Project would be categorised as a Level of Service Improvement within the Healthy Waterways Programme of work. This budget line has on average $3.2 million per annum of funding available over the 2015-2025 Long-term Plan period.

25.     Once formal endorsement from the board is received, a business case will be developed for this project. The business case will allow this project to be evaluated in terms of costs and benefits against other projects which have been identified throughout the region. This regional prioritisation process will determine if this project can be funded through the Long-term Plan budget for Healthy Waterways.

26.     Because regional funding is limited and this project has been identified as a priority for the board in their Local Board Plan, it is recommended that the board continue to advocate to the governing body for funding for this project to be allocated through the Annual Plan process for 2016/2017. There may also be potential for this project to be partially funded through the local board’s discretionary capital expenditure fund.

27.     Operational costs: This option will require approximately $30,000 of operational budgets to cover maintenance costs per year. It is noted that, if the capital expenditure for this project is approved, board funds will also need to be allocated to cover ongoing maintenance costs.

28.     Council has also been undertaking ongoing investigations into water quality discharged at the outfalls at Takapuna Beach and the potential sources of contamination. A brief update on this work is provided below.

On-going investigations

29.     Council’s Land and Water Advisory team first investigated microbiological water quality and microbial sources in stormwater outfalls at Takapuna Beach in 2013.  This initial investigation identified elevated E.coli at several stormwater outfalls.

30.     Human sources of contamination were identified at two of the three outfalls tested for microbial sources.  High E. coli levels were primarily identified at the outfalls which drain to Takapuna Beach at Blomfield Spa and The Strand.  This has led to recent additional investigation in 2015 within these two stormwater catchments.

31.     This additional investigation included monitoring of E. coli and microbial sources in stormwater manholes in the two stormwater catchments draining to Takapuna Beach at The Strand (300 and 600 millimetre outfalls).

32.     While the microbial source results are not available yet, the E. coli results from the 300 millimetre outfall were highly elevated and above all human health guidelines. The manhole sampling has provided increased spatial resolution and this will assist in identifying the location of the contamination.

33.     The results have identified the need for small sections of closed circuit television to be used to identify one area of unmapped stormwater infrastructure and the investigation of several private stormwater connections.  This work is being progressed by council’s Stormwater team.

34.     Source tracking of unconsented private wastewater cross connections into the stormwater network is already underway and will continue (Option 11). However, locating cross-connections is difficult and so it is not certain council will be successful in finding the source(s) of the contamination.

35.     Council’s Research and Evaluation team are also collecting water quality samples at the two outfalls at The Strand and Blomfield Spa. The main objective of this testing is to determine if stormwater contaminants (total suspended solids (TSS), zinc and copper) and E-coli from human origin is an issue at these outfalls. To date, two samples have been collected and more will be collected in future to inform the source tracking investigation.

Consideration

Local board views and implications

36.     The preferred option outlined in this report has been proposed after consideration of local board views through the workshop and results of the questionnaire survey. Local board endorsement is now sought for the proposed project.

Māori impact statement

37.     Stormwater and environmental management have integral links with the mauri of the environment and concepts of kaitiakitanga. Council recognises the significance of stormwater management to mana whenua. As a water quality project, it is expected that the option outlined in this report will contribute to improving the mauri of the area.

38.     If this option progresses to design and construction, engagement and consultation with iwi will be integrated into the project.

 

Attachments

No.

Title

Page

aView

Takapuna Beach stormwater outfalls discussion document (Under Separate Cover)

 

bView

Takapuna Beach outfall questionnaire (Under Separate Cover)

 

     

Signatories

Authors

Andrew Chin, Asset Management Team Manager

Priya Kumar, Senior Stormwater Specialist.

Authorisers

Barry Potter, Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Wairau Estuary Sediment Management

 

File No.: CP2015/17240

 

  

 

Purpose

1.       To present the key findings of the Wairau Estuary Sediment Management Options report, and relevant actions council is taking to manage water quality in the Wairau Valley catchment, to the Devonport-Takapuna Local Board.

Executive Summary

1.       There is public concern regarding the accumulation of sediment in the Wairau Estuary area and the impacts of this on the recreational amenity and environmental wellbeing of the estuary. Key concerns expressed include the depth of accumulated silt in the upper estuary (above the marina) and odours from the estuary.

2.       In response to these concerns, the Devonport-Takapuna Local Board and Auckland Council’s stormwater unit jointly funded AR & Associates to assess options for remediating previously accumulated sediment and managing ongoing sedimentation.

3.       Key findings of this study are presented in the Wairau Estuary Sediment Management Options report included in Attachment A and summarised below, along with council recommendations arising from the study’s findings.

4.       Key findings of the AR & Associates study include:

·     The estuary is a highly modified environment due to the presence of the marina, its associated dredging activities and the weir. Streams entering the estuary are also highly modified and are predominantly piped or travel through concrete channels. This means opportunities for projects that will significantly improve water quality values in the estuary area and Wairau Valley catchment are limited.

·     Because the catchment is so highly modified, there are relatively low flows of sediment into the estuary, although some deposition of sediment is occurring which is natural in this type of environment. The odours generated by the estuary in hot, dry conditions are caused by natural processes, specifically vegetation and organic matter breaking down.

5.       Key recommendations arising from the report and council actions include:

·     That council optimise management of existing stormwater treatment devices in the catchment, including repairing the broken trash rack (a filter to capture debris) downstream of the bridge on East Coast and Kitchener Road. A new rack has been commissioned and will soon be installed and funded regionally.

·     That sediment management could be improved through the development of additional water quality treatment devices, although further investigation into the feasibility of these would be required. It is noted that council has three stormwater quality treatment devices which are already operating within the catchment. A fourth, the Croftfield Lane wetland, was temporarily decommissioned due to an infestation of alligator weed but will soon be recommissioned. Additional sites for treatment in the catchment are limited but can be investigated when, or if, they become available.

·     That council undertake contaminant load modelling of the catchment. This will help to better understand the sources of contaminants (including sediment) from different parts of the catchment entering the estuary. Council has undertaken a high level contaminant load modelling study. The results are still being analysed and will be shared with the board once this is complete.

·     Installing a boardwalk network in the estuary and planting around it, as proposed through the Milford Centre Plan, would provide an opportunity to educate the public about estuarine processes and increase local recreation opportunities. This project could be progressed through the board’s Local Parks work programme.

6.       Finally, the report recommends that educational signage be placed near the estuary and public engagement be carried out to inform the public about estuarine processes. A potential project to achieve these goals will be presented to the board through a separate report on their local environmental work programme for 2015/2016.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the key findings of the Wairau Estuary Sediment Management Options report included in Attachment A to the agenda report.

b)      note that the following actions to manage the quality of stormwater traveling into the Wairau Estuary are occurring:

i.   operation of several stormwater treatment quality devices, such as the Trias and Link ponds.

ii.  recommissioning the Croftfield Lane wetland, which will treat approximately one-third of stormwater entering the estuary.

iii.  commissioning a new trash rack to replace the broken one downstream of the bridge on East Coast and Kitchener Road.

iv. carrying out high level Contaminant Load Modelling to better understand the sources of contaminants (including sediment) entering the Wairau Estuary.

 

 

Comments

7.       The Devonport-Takapuna Local Board has received a number of complaints from the public regarding the accumulation of sediment in the Wairau Estuary area, adjacent to the Milford town centre.

8.       The concerns raised include health and safety risks from deep silt, amenity and general environmental impacts of poor water quality. Members of the public have also expressed concerns regarding odours from the estuary, particularly in summer.

9.       In response, the Devonport-Takapuna Local Board and Auckland Council’s regional stormwater unit both contributed $10,000 each to a study by AR & Associates to further investigate these concerns (see the Wairau Estuary Sediment Management Options report shown in Attachment A).

Aims and scope of the study

10.     The aims of the study were to:

·     compile existing information on sedimentation in the estuary,

·     assess ‘high level’ ongoing sediment management options,

·     identify opportunities and constraints to remediating previously accumulated sediment, and

·     equip council with information to help determine responsibilities and courses of action for estuary management.

11.     The assessment of sediment sources into the estuary included:

·     land-based sources including road runoff, building sites, and commercial premises (note - in a fully developed catchment such as this, land-based sources only make a small contribution compared with a developing catchment). 

·     stream bank erosion. This can be a significant sediment source in some catchments, however in the Wairau catchment, 76 per cent of the stream channel is piped or lined, and the remaining amount modified which significantly reduces stream bank erosion as a source.

·     bank erosion and re-deposition within the estuary. This erosion and redeposition within the study area and in the marina is a natural function within the sheltered, depositional environment provided by an estuary.   

Summary of options considered in study for sediment management

12.     The study considered a number of options to address sedimentation and improve water quality in the estuary. Some of these options are summarised below along with further advice from council staff.

13.     Option One: Do nothing. The study notes that sedimentation in estuaries is naturally occurring in this type of environment. While sedimentation is occurring in the Wairau Estuary, it seems to be happening at relatively slow rates. As shown in the aerial photos in Attachment B there has not been significant change in the study area between 1959 to 2010 (and the present day).

14.     Existing development in the upstream catchment, including stream piping and lining, and the nature of the estuary itself, also limit opportunities for interventions that will significantly improve the environmental status of the estuary.

15.     The report also noted that odours from anaerobic processes in the estuary are a naturally occurring phenomenon, caused by the breakdown of organic matter. They tend to be worse in summer when temperatures are higher and there is less rain to flush the estuary. This means interventions to improve water quality are not likely to have a significant impact on odours.

16.     However, the study notes that a ‘do nothing’ option will not address public concerns. It will also not improve water quality entering the estuary.

17.     Option Two: Constructing stormwater structures in the estuary. The study notes that sedimentation in the Wairau Estuary could possibly be managed by constructing a stormwater pond or wetland within the estuary. However, this option would be costly, difficult to consent, construct and maintain and would provide limited benefits; it is therefore not recommended. 

18.     Option Three: Mangrove removal and dredging. The Milford Marina has a resource consent to dredge the lower part of the estuary, as and when required, for the operation of the marina. The study considered the option of removing mangroves from the true right bank of the upper part of the estuary and dredging of sediment from the same area.

19.     The authors noted that it could be difficult to gain resource consent for this project. It would also be expensive to carry out, particularly since the sediment from the estuary is likely contaminated and would need to be deposited to a hazardous landfill site. The option would most likely have limited effectiveness in terms of reducing sedimentation. This option is therefore not recommended for further investigation.

20.     Option Four: Bank stabilisation through armouring or planting. The report discusses potential armouring of the banks of the estuary, but suggests that this should only be considered if there are nearby assets that need protection from erosion. Staff do not recommend that this option is pursued because bank armouring is costly and often not effective in the long-term, because estuaries are dynamic environments, meaning that the course of waterways, and thus the banks, may shift over time.

21.     At a local board workshop on 22 September 2015, board members also asked if gabion baskets could be used to provide additional bank stabilisation. This is another form of bank stabilisation through armouring, with the only difference being that the rock is packed in galvanized steel baskets. The comments in regards to bank stabilization above apply equally to this option, with the additional drawback that gabion baskets are prone to corrosion and failure in saline environments, and are therefore less suited than plain rock armouring. They also release zinc into the environment as they corrode.

22.     The report also notes that planting in the upper part of the estuary could be considered to provide some bank stabilisation. It is recommended that this be carried out at the same time as the Milford Boardwalk project discussed below.

23.     Option Five: Providing a water quality treatment site in AF Thomas Park. The report discusses the option of diverting the Chartwell sub-catchment of the estuary into AF Thomas Park and providing water quality treatment at this location and recommends that this option be further investigated.

24.     Staff have established that AF Thomas Park is currently leased to the Takapuna Golf Course for 10 years up until 2025. Potential for a water quality device could be investigated closer to the date of this lease lapsing.

25.     Option Six: Providing a water quality treatment site in Brian Byrnes Reserve. The study considers the option of placing an additional water quality treatment device in Brian Byrnes Reserve. However, it notes that this would only capture a very small part of flows from the catchment (less than five percent). This stream also drains into the lower portion of the estuary, so installing a treatment device there would not improve water quality in the upper part of the estuary.

26.     Further, staff note that the area required for a treatment device would also require a significant loss of park land, which is currently used for recreational purposes. A better option could be riparian planting of the sections of Wairau Stream running through the Brian Byrnes Reserve. This would improve the ecology of the area and provide an avenue for community engagement around the Wairau Estuary. This project will be discussed in more detail in a further report to the board on their environmental work programme for 2015/2016.

Recommendations and actions arising from the study

27.  After considering the options described above, the report makes a number of recommendations for future action to improve water quality and address sedimentation in the Wairau Estuary. These are described below along with relevant actions that council is undertaking to improve water quality in the catchment.

Optimise existing stormwater treatment devices

28.  The report recommends that council focus on the optimisation of existing stormwater treatment devices within the Wairau Valley catchment. Council’s stormwater unit already has a program of optimising existing treatment devices which should achieve this outcome. For example, when the Trias and Link Road ponds come up for scheduled maintenance, opportunities for improvement will be investigated and implemented.

29.  Repair of trash rack: As stated above, the study found that one of the existing water quality treatment devices, the trash rack downstream of the East Coast and Kitchener Road Bridge, had been damaged and was in need of repair. A new stainless steel trash rack has been commissioned and should soon be installed.

30.  Council is also soon to recommission the Croftfield Lane wetland. This wetland had been decommissioned due to an infestation of alligator weed which has now been resolved. The contract for constructing a wetland is currently being tendered, and it is expected that the wetland will be completed by late 2016. This will significantly reduce the contaminant load travelling downstream into the estuary, as it will treat stormwater from about a third of the catchment.

Contaminant load modelling

31.  The report also recommends that Auckland Council’s Contaminant Load Model be used to identify if any untreated areas within the estuary catchment are generating high contaminant loads. In response, council has commissioned high level Contaminant Load Modelling. The results of this are being analysed and will be shared with the board once complete. This will help to identify untreated areas of the catchment upstream that coincide with high contaminant loads. It is noted, however, that the availability of sites for additional water treatment devices in the catchment is limited.

Management of building consents

32.  The report notes that rigorous compliance of sediment and erosion control measures on large and small building sites will reduce sediment generation. These issues are addressed through council’s resource and building consent processes.

Construction of a boardwalk network

33.  The study notes that the Milford Centre Plan proposes the construction of a boardwalk network through the Wairau Estuary. It suggests that this boardwalk could also include interpretive signage to inform the public about estuarine processes. Construction of the boardwalk could also be combined with planting of salt marsh plant species on the upper banks of the Wairau Estuary to increase biodiversity and amenity.

34.  Any boardwalk will need consent to be constructed in a Coastal Marine Area. The Wairau Estuary is a functioning estuarine system that is protected as a Significant Ecological Area (SEA) under the Proposed Auckland Unitary Plan. Any boardwalk network incorporated within the estuary will have to be sensitive to the natural processes taking place.

35.  This project would have limited environmental benefits, but will have positive impacts on recreation and amenity. This project could be progressed through the board’s Local Parks work programme or potentially funded through the new Local Board discretionary capital expenditure fund.

Public engagement and signage relating to odours

36.  The discussion document does not include recommendations to address odour from the estuary because these naturally occur in the anaerobic conditions of an estuary. Odours tend to be worse during summer when temperatures are higher and there is less rain to flush the estuary. However, the study notes that it may be useful for council to provide more information to the public about estuarine processes, the role that mangroves play in estuarine eco-systems, and the source of odours.

37.  Concerns about odours are frequently expressed by residents living near stream mouths on the east coast of the North Shore. This has been addressed by the Hibiscus and Bays Local Board through the development of interpretative signage to be placed at stream mouths. This signage also informs the public about actions they can take to improve the health of their local streams.

38.  As mentioned above, a community engagement project which involves the installation of some interpretative signage at key sites near the estuary will be put to the board for consideration as part of their environmental work programme for 2015/2016.

Water quality

39.  During a workshop with the board on 22 September 2015, board members expressed concern about the water quality in the estuary and asked for more information on this topic. Some monitoring was undertaken in 2004.  A request for more recent information has been lodged with council’s Research Evaluation and Monitoring Unit, and results will be shared with the board when they become available.

Consideration

Local board views and implications

40.  This report responds to concerns from the Devonport-Takapuna Local Board relating to sediment and water quality issues in the Wairau Estuary and outlines some actions that council is taking in regards to this issue. It also responds to some queries raised by the board at the workshop on 22 September 2015.

Māori impact statement

41.  It is recognised that stormwater works that impact on the mauri of waterways are of great significance to mana whenua in their kaitiaki role. Some of the projects outlined in this report have potential to contribute to improving the mauri of the Wairau Estuary, and thus the cultural wellbeing of mana whenua. It is noted that consultation should be undertaken with mana whenua before any major works are conducted in the estuary.

Implementation

 

Attachments

No.

Title

Page

aView

Wairau Estuary Sediment Management Options: Discussion Document

27

bView

Lower Wairau Creek aerial photos between 1959 and 2010

65

     

Signatories

Authors

Judy-Ann Ansen Waterways Planning Team Manager

Chris Stumbles, Waterways Projects Team Manager

Authorisers

Barry Potter, Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 







































Devonport-Takapuna Local Board

17 November 2015

 

 



Devonport-Takapuna Local Board

17 November 2015

 

 

Local environmental work programme 2015/2016

 

File No.: CP2015/22692

 

  

 

Purpose

1.       To seek approval from Devonport-Takapuna Local Board for allocation of their ‘environmental response fund’ budget to two projects with a value of $50,000 for delivery by the Infrastructure and Environmental Services department.

Executive Summary

2.       The Devonport-Takapuna Local Board identified a key outcome in their Local Board Plan for 2014-2017 ‘to provide a healthy environment and support our historic heritage so that future generations can enjoy it as much as we do.’  The plan also includes support for the North West Wildlink and reducing sediment and pollutant load to the Wairau Estuary.

3.       The proposed environmental work programme outlined in this report has been informed by these local board aspirations. It has also been developed based on workshops with the Devonport-Takapuna Local Board on their potential local environmental work programme and the Wairau Estuary during August and September 2015.

4.       The recommended environmental work programme is shown in Table One below.

Table One: Proposed environmental work programme for 2015/2016

Brief description of project

Budget

Wairau Estuary catchment community planting and engagement project - Community engagement and education via a community planting day event to be held in the Bryan Byrnes Reserve in the Wairau Estuary catchment, installation of educational signage at points along the edge of the estuary and associated communications. Other community engagement activities may also be delivered if budget is available.

$30,000

NorthWest Wildlink Assistance programme - Improve biodiversity and ecological corridors across the local board area by supporting ecological restoration activities on private property and the creation of buffer areas complementing pest plant and animal control programmes on public land

$20,000

5.       At the time of writing these proposed projects have not been discussed in detail with the board’s environmental or parks portfolio holder. An item has been scheduled to discuss these projects at their portfolio catch up on 12 November 2015.

 

Recommendations

That the Devonport-Takapuna Local Board:

a)    consider allocation of its environmental response fund budget to Infrastructure and Environmental Services to deliver two projects as follows:

i.   Wairau Estuary catchment community planting and engagement project, including installation of interpretative signage – budget $30,000; and

ii.  North-West Wildlink assistance programme - $20,000.

b)    request that any significant changes to project delivery be brought back to the Devonport-Takapuna Local Board for approval.

 

 

Comments

6.    As described above, the Devonport-Takapuna Local Board has identified a number of environmental priorities in their Local Board Plan for 2014-2017. The plan identifies the ‘North West Wildlink as an important way of ‘ensuring our native fauna will flourish.’ It also includes advocacy for actions to reduce the flow of sediment and pollutants to the Wairau Estuary.

7.    To achieve these outcomes, the board committed $50,000 to an environmental response fund in their Locally Driven Initiatives budget for 2015/2016.

8.    The following recommended work programme to deliver on this budget line has been informed by previous studies and workshops with local board members in August and September 2015.

Wairau Estuary Catchment Community Planting and Engagement Project

9.    This project has been developed in response to a study commissioned by the board into options for reducing sedimentation in the Wairau Estuary.

10.  This study, which will be presented to the board through a separate report on this agenda, recommends that council investigate options for placing signage around the estuary and also engaging the community in a planting and engagement project. This will provide an opportunity to engage the community in conversations about the state of the estuary and potential projects to care for it.

11.  At a workshop with the board held on 22 September 2015, members also indicated some interest in carrying out an environmental project in the estuary area. A summary of the recommended project is provided below in Table Two.

Table Two: Summary of Wairau Estuary Catchment Community Planting and Engagement Project

Project Description

Community engagement and education via a community planting day event, educational signage and associated communications.

Project Objective

This project aims to engage residents in riparian restoration activities in the Wairau Estuary catchment. It will also raise community awareness of the estuarine processes causing odours in the Wairau estuary.

Deliverables

Deliverable One. Deliver a community planting day event in the Bryan Byrnes Reserve in the Wairau Estuary catchment. This would include:

·     Contractor site preparation – weed control along 650 meters squared of stream bank

·     Purchase of 500 to 1,000 eco-sourced native plants

·     Coordination of community planting day, including logistics, equipment, catering for volunteers etc

·     Provision of educational information and communicating the story of the Wairau at the event

·     Other community engagement activities may also be delivered if budget allows.

Estimated cost $21,000

 

Deliverable Two. Design, manufacture and installation of stainless steel interpretative signage (3 signs) explaining estuarine processes.

Estimated cost $7,000

Deliverable Three. Project communications via print and social media.

Estimated cost $2,000

Potential project partners

Neighbouring residents, schools and community groups in the area including Milford Residents Association, Castor Bay Residents Association, Milford Business Association.

Costs

Approximately $30,000*

*The board will also need to allow funds for maintenance of the site over the next two years.

Rationale for project

12.  Community engagement through a planting day is proposed, because this has potential to create a positive focus for community involvement in the Wairau Estuary catchment. The event will also provide an opportunity to engage with residents on their concerns regarding siltation and odours from the estuary.

13.  Riparian planting is also consistent with the Milford Centre Plan objective to ‘enhance the ecology and biodiversity of Wairau Estuary, assisting to improve local character, amenity and general wellbeing.’

14.  This project also provides an opportunity for council to demonstrate good riparian management practices on land it manages and encourage the community to undertake riparian planting on private property. Planting activities will also provide positive amenity for the public when trees are mature.

Community planting day event

15.  As described above, this project would involve preparing a site for planting (including weed control), purchasing native plants, promoting the planting event and coordinating volunteers on the day, including providing equipment and catering.

16.  Several potential sites for this community planting were considered. These included the upper banks of the Wairau Estuary itself and the Bryan Byrnes Reserve.

17.  Upper banks of Wairau Estuary: These are suggested as a potential site for planting in the AR & Associates report on sediment management control options in the Wairau Estuary. The authors note that planting in this area might help to achieve bank stabilisation.

18.  However, staff have visited this site and determined that it would not be an ideal site for a community planting event because it consists of small sections of land, parts of which are privately owned. Some of the publicly owned areas on the banks of the estuary are also currently not readily accessible to the public. Therefore, it is recommended that planting in this area is better postponed until construction of the Milford Boardwalk takes place.

19.  Bryan Brynes Reserve: This park is recommended as a location for a community planting event because the reserve is bordered by watercourses on its north and south sides which flow into the Wairau Estuary near the marina. Restoring this small stretch of stream will have minimal impact on water quality, but will create additional habitat and connectivity for fauna and flora in the immediate area.

20.  The Wairau Creek Stream Assessment Report (2006) notes that the tributaries in Bryan Byrnes Reserve are a potential spawning area for inanga (native fish species). Planting the banks with appropriate native species would increase the extent of suitable inanga spawning habitat in the Wairau estuary.

21.  Local residents have also shown interest in the past in becoming involved in restoration activities in Bryan Byrnes Reserve, and there is potential for the event to stimulate the formation of a parks volunteer group, for ongoing involvement in the reserve and further estuary enhancement.

22.  The local parks advisor for the board area has also been consulted and is supportive of this project. Planting will provide an amenity for the public and not reduce the amount of land available for recreational purposes.


Interpretative signage

23.  In addition to a community planting event, interpretative signage could be erected in suitable locations adjacent to the Wairau Estuary to explain the natural processes occurring in the estuary contributing to smells and the presence of mangroves. The signage could also provide education on the management of stormwater and how it effects our natural environment.

24.  The project budget allows for the design, manufacture and installation of at least three interpretative signs. These could be similar to those that have been used in other parts of the eastern coast, which have experienced similar issues with odours. See Attachment A for an example of an interpretative sign installed at stream mouth sites in the Hibiscus and Bays Local Board area.

Communications

25.  A community planting event creates an action focus with opportunity for print and social media coverage.  Event promotion and post-event coverage provides an opportunity to reinforce the messages on the interpretative signage and communicate this information to a wider audience.

Summary

26.  In summary, it is recommended that the board allocate $30,000 of their environmental response fund budget to this project as it will provide localised biodiversity and amenity benefits, and may encourage community involvement in estuary enhancement activities in future.

North-West Wildlink Project

27.  This project would support the board’s vision of increasing coastal vegetation and enhancing native habitats to increase the food source for native wildlife, and to manage predators to help attract native birds such as kereru and dotterels to the Devonport-Takapuna Local Board area.

28.  The project would be directly targeted at residents in areas adjacent to important ecological areas, such as Lake Pupuke, the maunga of Devonport, the east coast beaches, streams, and inner reaches of the Waitematā Harbour with the objective of creating buffer areas on private land to complement and expand biodiversity protection and enhancement on public land.

29.  It would focus on high priority ecological areas as identified through the Devonport- Takapuna Parks Prioritisation Report (see list in Attachment B).

30.  A more detailed description of the project and associated deliverables is provided in Table Three below.

Table Three. Outline of North West Wildlink Assistance Project

Project Objective

This project aims to:

·    Improve biodiversity and ecological corridors across the local board area by supporting ecological restoration activities on private property and the creation of buffer areas complementing pest plant and animal control programmes on public land.

·    Encourage collective neighbourhood action and encourage formation of new community groups (or increase reach and effectiveness of existing groups) for ongoing involvement in restoration activities on public land.

·    Raise local awareness of local biodiversity values and issues.

Deliverables

·    Deliverable One. Delivery of a targeted assistance programme for private landowners (personalised advice, weed management supplies, predator control supplies or native plants -as appropriate for the site).  This would be targeted towards protecting priority ecological sites in the local board area (eg parks/reserves, stream catchments, priority coastal areas).  Specific target locations would be determined in consultation with environment and parks portfolio holders.  The programme would be geared towards encouraging collective neighbourhood action.

·    Deliverable Two. One weed swap event where residents can freely dispose of environmental weeds like ginger, jasmine or privet (and those not accepted in garden bags, such as bamboo) and exchange them for some free native plants with an emphasis on those that are a food source for kereru.  Advice would be provided to assist with weed management and native planting.

Potential project partners

Environmental Services Unit, Local and Sports Parks, Community Coordinators (CDAC), Ngati Whatua, Forest and Bird Protection Society, Gecko Trust, Kaipatiki Project, existing and emerging community and neighbourhood groups

Cost

 

 

 

 

 

Deliverable One. Assistance programme for private landowners including:

·    40 landowner consultations/reports

·    native plants

·    Green finger bags/ weed bags (or vouchers)

·    Animal and plant pest control supplies

·    Programme promotion

·    Follow-up

·    Programme evaluation

 

$15,000

Deliverable Two. Community weed swap event

·    Event promotion and coordination

·    Weed disposal

·    Native plants

$5,000

Total Cost

$20,000

 

31.  This programme will support landowners to enhance native habitats, undertake pest plant and animal control, and enrichment planting to enhance habitats for native species.

32.  This will be an extension to the North West Wildlink Assistance programmes delivered in Kaipatiki and Hibiscus and Bays Local Board areas, with an emphasis on providing practical support to enable individual and collective neighbourhood action on private land. 

33.  This will contribute to the board’s aspiration to support the North West Wildlink and ‘to provide a healthy environment that future generations can enjoy as much as we do.’

Consideration

Local board views and implications

34.  This report seeks approval from the Devonport-Takapuna Local Board for the allocation of their local environmental response fund budgets for the 2015/2016 financial year.

35.  The work programme described in this report was developed based on workshops with the board on their environmental work programme in August 2015 and the Wairau Estuary in September 2015. It also delivers on the local board’s aspirations for the environment, as expressed in their Local Board Plan and detailed above.

Māori impact statement

36.  This report provides information for anticipated environmental programmes; it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

37.  Some of the identified activities may be of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. 

Implementation

11.  Implementation of projects will be regularly reported to the Devonport-Takapuna Local Board in the quarterly performance update reports from Infrastructure and Environmental Services. A more detailed report on project outcomes will be presented to the local board at the end of the financial year.

 

Attachments

No.

Title

Page

aView

Example of interpretative signage used at stream mouth

73

bView

Top ten reserves in Devonport-Takapuna identified in ecological prioritisation report

75

     

Signatories

Authors

Lucy Hawcroft - Senior Relationship Advisor

Liz Ross, Environmental Programmes Advisor

Authorisers

Barry Potter, Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 



Devonport-Takapuna Local Board

17 November 2015

 

 





Devonport-Takapuna Local Board

17 November 2015

 

 

Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application

 

File No.: CP2015/20965

 

  

 

Purpose

1.       To request feedback from the Devonport-Takapuna Local Board on the application for the Auckland wide network discharge consent for the operation of stormwater infrastructure, and the identified stormwater management priorities for their area.

Executive Summary

2.       Auckland Council is seeking formal feedback from the Devonport-Takapuna Local Board on the Auckland-wide Stormwater Network Discharge Consent (NDC). 

3.       If approved, this consent will allow the diversion and discharge of water from the urban public stormwater network.

4.       Council is seeking a 35 year, process based, consent as it allows for greater flexibility in managing stormwater issues such as flooding, stream health and asset maintenance and renewal. The consent will support the implementation of a water sensitive design approach to infrastructure development in Auckland.

5.       A workshop was held with the board on 28 April 2015, introducing the framework for the NDC and what it means for the future management of stormwater infrastructure in the local board area. The management of streams was used as an example.

6.       Since then, feedback on a recent consultation exercise on the stormwater management priorities for the Hibiscus and East Coast Bays Consolidated Receiving Environment was provided by the Devonport-Takapuna Local Board in October 2015, the results of which were reviewed and used to inform the NDC application.

7.       This report provides an opportunity for the local board to provide input into the consent application, with particular reference to local priorities for stormwater management.

8.       It is requested the local board provide feedback by end of November 2015 if feasible.

 

Recommendation

That the Devonport-Takapuna Local Board:

a)      provide feedback on the draft stormwater network discharge consent application, with particular reference to local priorities for stormwater management..

 

Comments

Background

 

9.       Auckland Council is developing an application for a network discharge consent (NDC) to allow for the diversion and discharge of stormwater from the urban public stormwater infrastructure.

10.     The consent will be valid for 35 years with a requirement that it will be reviewed on a six yearly basis. The consent will both guide council’s management of stormwater infrastructure, and address priority issues such as reducing the risk of flooding, improving freshwater quality and managing the stormwater impacts of growth and development.

11.     Through development of the consent a number of stormwater priorities for the local board area have been identified, such as growth priority areas to be supported to achieve water sensitive design and issues relating to stream and catchment health.

12.     These stormwater priorities are described in more detail in the report below and in the table appended at Attachment A. This table also shows the targets for stormwater management and how priorities for action in the local board area relate to these.

13.     This report provides an opportunity for the local board to provide input into the consent application, with particular reference to local priorities for stormwater management. Paragraphs 14 to 20 below suggest three questions which may guide how the local board frames its feedback alongside comments noted by stormwater staff and the local board at a workshop in April 2015.

Question 1: Does the Devonport-Takapuna Local Board have any comments on the proposed framework of the Auckland-wide Stormwater Network Discharge Consent?

14.     As a reminder it is proposed that the consent be processed based, with the following key elements to address the 7 stormwater issues:

a)      identification of regional priority areas;

b)      “business as usual” processes; and

c)      setting of objectives, outcomes and targets, as well as associated 6 yearly reviews.

15.     Table One in Attachment A summarises what the above elements will mean for the management of stormwater infrastructure within the Devonport-Takapuna Local Board area. This table identifies how the stream sub-catchments within the local board area have been ranked within the regional prioritisation for each stormwater issue. Identified high priority areas will be the focus of further investigation and assessment for future infrastructure upgrades and projects, which in turn could ultimately become part of council’s work programme. 

16.     The criteria used to identify regional priorities within the NDC application incorporates feedback received during the recent consultation exercise on the stormwater management priorities for the Hibiscus and East Coast Bays Consolidated Receiving Environment. A summary of this feedback is included in Attachment B.

17.     Based on the above, a 35 year consent is being sought, which reflects the longest timeframe available for a consent. 

18.     During the presentation held on 28 April 2015 the local board was generally supportive of the NDC framework, though they raised some points as discussed below.

Question 2: Is there any feedback the local board would like to provide relating to the management of the public stormwater network?

19.     The following questions were raised by the board during the 28 April presentation: 

·        The health of Wairau Creek and Lake Pupuke are of particular concern to the Devonport-Takapuna Local Board.

·        Takapuna Beach and all recreational beaches are of particular importance to the Local Board.  Recent pollution incidents with respect to cooking oil have occurred on Takapuna Beach.

·        Flooding is an ongoing concern.

 

Question 3: Are there any initiatives relating to stormwater management that the Local Board is investigating, in addition to those identified in the Devonport-Takapuna Local Board Plan?

20.     For reference, the following initiatives were identified in the Devonport-Takapuna Local Board Plan relating to improving flooding,  stream and coastal health:

·        “Construct flood protection works at Sunnynook Park”;

·        “Build the southern Takapuna beach storm water collector system”;

·        “Develop heritage trails for Devonport Milford and Kennedy Park”;

·        “Improve connections from the Wairau Creek bridge to the Milford-Takapuna walkway”;

·        “Improve the Green Route for walking and cycling”;

·        “Scope feasibility of pedestrian and cycle connections to Esmonde Road from the Green Route and progress the identified solution”;

·        “Complete the Wairau Creek bridge in Milford Reserve”;

·        “Support environmental sustainability projects that bring neighbours together”; and

·        “Implement the Greenways network plan”.

21.     This information will be passed to waterways planning specialists within the stormwater unit for further assessment.  

Next steps

22.     Feedback on this consent is being sought from all local boards and from Auckland mana whenua. It is expected that this consultation will be completed by November 2015.

23.     Once consultation on this consent has been completed it will then be finalised and presented to the Regulatory officers in late 2015.

24.     If approved, the consent is likely to become active by mid 2016 and will help to guide stormwater management going forward.

25.     While not all stormwater-related issues can be addressed through the network discharge consent process, any additional feedback on stormwater management the board provides will be provided to the relevant council staff to be addressed in the appropriate fashion.

Consideration

Local board views and implications

26.     This report asks for feedback from the Devonport-Takapuna Local Board on stormwater management priorities for their local area.

Māori impact statement

27.     Stormwater and environmental management have integral links with the mauri of the environment and concepts of kaitiakitanga. Council recognises the significance of stormwater management to mana whenua.

28.     Consultation on this draft Network Discharge Consent is currently being carried out with all Auckland iwi who have indicated an interest in being involved in this project. Mana whenua have also been consulted on development of the Waitematā Harbour, Manukau Harbour and Greater Tāmaki Consolidated Receiving Environment and their feedback has informed this consent.

Implementation

29.     If approved, the implementation of this Network Discharge Consent can be carried out within existing council budgets and resources.


 

Attachments

No.

Title

Page

aView

What the Network Discharge Consent will mean for stormwater management in the Devonport-Takapuna Local Board area

83

bView

Summary of feedback on the Hibsicus and East Coast Bays Consolidated Receiving Environment

91

     

Signatories

Authors

Janet Kidd, Healthy Waterways Programme Lead

Authorisers

Barry Potter, Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

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Devonport-Takapuna Local Board

17 November 2015

 

 

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17 November 2015

 

 

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Devonport-Takapuna Local Board

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Devonport-Takapuna Local Board

17 November 2015

 

 

New community lease to Belmont Park Racquets Club Incorporated, Bayswater Avenue, Bayswater

 

File No.: CP2015/22889

 

  

 

Purpose

1.       This report seeks Devonport-Takapuna Local Board approval for a new community lease to Belmont Park Racquets Club Incorporated for the premises at 133 Bayswater Avenue, Bayswater.

Executive Summary

 

2.       The Belmont Park Racquets Club Incorporated (the club) has a community lease for the site occupied at 133 Bayswater Avenue that will expire on 31 March 2016 (refer Attachment A).

3.       The building and improvements on the site are owned by the lessee.

4.       As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process. The club wishes to exercise this right and has applied for a new community lease of the site on Bayswater Avenue.

5.       The land occupied and used by the club comprises Lot 1 DP 32312.  The site is held in fee simple by Auckland Council and is classified as recreation reserve, subject to the provisions of the Reserves Act 1977.

6.       This report recommends approval of a new community lease to The Belmont Park Racquets Club Incorporated for ten years commencing 1 April 2016 with one ten-year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve a new community lease to The Belmont Park Racquets Club Incorporated for Lot 1 DP 32312 (refer to Attachment A in the agenda report), subject to the following:

i)        Term – 10 years commencing 1 April 2016  2015 with one 10-year right of renewal;

ii)       Rent - $1.00 plus GST per annum if requested;

iii)      The Belmont Park Racquets Club Incorporated Community Outcomes Plan as approved be attached to the lease document (refer to Attachment B in the agenda report).

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 


Comments

7.       The Belmont Park Racquets Club Incorporated has occupied the siteat 133 Bayswater Avenue since 1935 and is one of only two racquets clubs on the North Shore.

8.       The improvements, owned by the club, include clubrooms, volley walls, seven floodlit astro turf tennis courts and three squash courts.

9.       The premises are well maintained and the club has recently refurbished the kitchen, office, toilets and changing facilities. The floodlights were upgraded in 2011 and the club has also resurfaced four of its courts since this time.

10.     The club currently has 506 members, of which 280 are under 21 years of age.

11.     The strong focus on young players and family memberships in both tennis and squash is supported by the provision of excellent coaching and a variety of tournaments, events and social occasions that encourage members to take an active part in the club.

12.     The club is mentioned favourably in the Auckland Region Tennis Facility Strategy (March 2015). The Strategy identifies that there is latent demand in the northern area that will increase as the population increases.  The club has prepared a sound business and strategic plan, and is preparing to manage growth in membership and accommodate the changes in dynamics that growth in the housing stock in the area may bring,

13.     The financial accounts provided indicate that the club’s funds are sufficient to meet its liabilities and are being managed appropriately.

14.     The club has all necessary insurance cover, including public liability insurance, in place.

15.     The site is held in fee simple by Auckland Council as a recreation reserve subject to the provisions of the Reserves Act 1977.

16.     Letters of support from Takapuna Grammar School, Takapuna Grammar School Rowing Club and Squash Auckland are attached (refer Attachment C).

Consideration

Local board views and implications

17.     Council staff sought input at the Community Development and Resilience/Recreational and Community Facilities Portfolio meeting on 22 October 2015. No objections or concerns were raised.

18.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

19.     There is no significant change or impact for Maori.

Implementation

20.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

21.     There are no cost implications for Auckland Council.


 

Attachments

No.

Title

Page

aView

Belmont Park Racquets Club, Bayswater Avenue, Bayswater

99

bView

Belmont Park Racquets Club Incorporated Community Outcomes Plan

101

cView

Letters of Support for Belmont Parks Racquets Club

103

     

Signatories

Authors

Maureen Buchanan - Community Lease Advisor North

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 




Devonport-Takapuna Local Board

17 November 2015

 

 

New community lease to Milford Cruising Club Incorporated, Milford Reserve, Craig Road, Milford

 

File No.: CP2015/22902

 

  

 

Purpose

1.       This report seeks Devonport-Takapuna Local Board approval for a new community lease to the Milford Cruising Club Incorporated for part of Milford Reserve, Craig Road, Milford.

2.       Land owner approval is also requested to allow the Milford Cruising Club to extend the building to provide additional boat storage, a new office and reconfiguration of the workshop area on the ground floor. The proposed works will also include the provision of new accessible toilets on the upper level and a new lift that will be situated next to the main stairwell.

Executive Summary

3.       The Milford Cruising Club Incorporated (the club) has a community lease for the site occupied on Milford Reserve that will expire on 31 May 2016 (refer Attachment A).

4.       The current lease provides for one right of renewal for a period of 11 years. However, given that the club is planning expenditure in excess of $350,000 to extend and improve the facility, it is requested that a new lease be negotiated now to provide security of tenure and enable the club to seek funding from external funding agencies.

5.       As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process. The club wishes to exercise this right and has applied for a new community lease for the site on Milford Reserve.

6.       The land occupied and used by the club comprises Part Lot 1 DP 163726. The site is held in fee simple by Auckland Council as a classified recreation reserve.  The club’s occupation and use of the site accords with the provisions in the operative reserve management plan for the Milford Reserve.

7.       This report recommends the board approves a new community lease to The Milford Cruising Club Incorporated for ten years commencing 1 June 2016 with one ten-year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

8.       Landowner consent is sought to permit the club to extend the existing building by approximately 63m² to provide additional boat storage, a new office and reconfiguration of the workshop area on the ground floor. It will also enable the provision of new accessible toilets on the upper level and a new lift that will be situated next to main stairwell.

9.       The proposed extension has the support of council parks staff subject to the club securing and adhering to any necessary resource and building consents required to extend the building as shown on the plans prepared by RF Coughlan & Associates, described as Job No 3884 (1-3) and dated September 2015 (refer Attachment B), and the club adhering to Parks Standard Building Conditions for Reserves whilst the extension is being built.


 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve a new community lease to The Milford Cruising Club Incorporated for        Pt Lot 1 DP 163726 (as indicated in Attachment A to the agenda report), subject to the following:

i)        Term – 10 years commencing 1 June 2016 with one 10-year right of renewal;

ii)       Rent - $1.00 plus GST per annum if requested;

iii)      The Milford Cruising Club Incorporated Community Outcomes Plan as approved be attached to the lease document (as indicated in Attachment C to the agenda report).

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      grants landowner consent to the Milford Cruising Club Incorporated to extend the existing clubrooms on the site, subject to the following

i)        the club obtaining all necessary funding to secure the necessary consents and complete the works as shown on plans prepared by R.F Coughlan & Associates numbered 3884 (1-3) dated September 2015, and that no work will begin on site until all funding required to complete the development has been raised;

ii)       the club securing and adhering to the terms and conditions of any consents required to undertake the proposed development on the site; and

iii)      the club contacting Auckland Council Parks Staff prior to beginning the project and adhering to any conditions advised regarding entry to the site, the management of the public reserve during the construction period, and any appropriate remediation of the land post construction.

 

Comments

10.     The Milford Cruising Club Incorporated has occupied the site on Milford Reserve for 92 years. The building it currently occupies was constructed in 1994.

11.     The club’s objectives are to promote and encourage participation in sailing and cruising activities, and to train young sailors in both recreational and competitive sailing. The club also supports other community based organisations by providing affordable accommodation from which they can meet, train and operate.

12.     The improvements on the site, owned by the club, comprise the two storey clubrooms that provide boat storage, workshop, office, meeting room and toilets on the ground floor with clubrooms, bar facilities and toilets on the upper level.

13.     The premises are well maintained and used by members, children from local schools and local Olympic competitors for sailing related activities. The building is also used by a number of community organisations and members of the public on a casual basis for meetings, training sessions and social gatherings.

14.     There are approximately 385 members currently taking part in a range of social and competitive events that are especially popular during the summer season.

15.     The club has requested approval to extend the premises by approximately 63m² to provide storage for the yachts that support the yachting programmes offered at Westlake Boys and Girls schools. On the ground level (in addition to the boat storage), the extension will allow the workshop and boat repair space to be improved and the addition of a new office for club staff. On the upper level, new accessible toilets are planned together with a lift that will be positioned next to the stairwell in the tower.  The new extension will be built to match the existing structure using the same materials and colour scheme.

16.     It is estimated that the extension will cost approximately $350,000. This cost will be met using club funds together with funding applications to Foundation North, gaming trusts and the Lotteries Commission.

17.     The club holds a current liquor licence. The planned extension will not necessitate any changes to this.

18.     The financial accounts provided indicate that the club’s funds are sufficient to meet its liabilities and are being managed appropriately.

19.     The club has all necessary insurance cover in place, including public liability insurance..

20.     The land occupied and used by the club comprises Part Lot 1 DP 163726. The site is held in fee simple by Auckland Council as a classified recreation reserve.  The club’s occupation and use of the site accords with the provisions in the operative reserve management plan for the Milford Reserve.

21.     Council staff has sought input on the proposed lease and extension to the building from relevant council departments. Support has been unanimous. 

Consideration

Local board views and implications

22.     Council staff sought input at the Community Development and Resilience/Recreational and Community Facilities Portfolio meeting on 22 October 2015. No objections or concerns were raised.

23.     The recommendations within this report fall within the local board’s allocated decision-making authority relating to local, recreation, sport and community facilities.

Māori impact statement

24.     There is no significance change or impact for Maori.

Implementation

25.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

26.     There are no cost implications for Auckland Council.

 

Attachments

No.

Title

Page

aView

Milford Cruising Club Craig Road Milford

111

bView

Proposed Extension Milford Cruising Club

113

cView

Milford Cruising Club Incorporated Community Outcomes Plan

117

     

Signatories

Authors

Maureen Buchanan - Community Lease Advisor North

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 



Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 



Devonport-Takapuna Local Board

17 November 2015

 

 



Devonport-Takapuna Local Board

17 November 2015

 

 

2015/16  Lease workplan – expedited renewal process and review of ongoing lease management

 

File No.: CP2015/22456

 

  

 

Purpose

1.       The purpose of this report is to:

·        introduce the operational approach to the delivery of this year’s community lease work programme; and

·        to seek approval from the Devonport Takapuna Local Board of the community lease renewals being advanced via this approach.

Executive Summary

2.       Community leases are one of the ways in which Auckland Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year.  The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the local board chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4.       The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.  Extra staff resources have been made available to support this peak of work.

5.       The main categories of work that are being advanced are:

·        the renewal of existing leases;

·        the award of new land related leases;

·        the award of new building related leases; and

·        progressing more complex or involved cases.

6.       This report includes details of the first batch of fast tracked lease renewals.  In every case the group has an existing right of renewal.  Staff recommend that these leases be renewed.

7.       To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

 

Recommendation/s

That the Devonport Takapuna Local Board :

a)      approve the renewal of lease to the community organisations shown in Attachment A to the agenda report on the existing terms and conditions, with those community organisations being:

i.    Glenfield Rugby League & Football & Associated Sports Club Incorporated

ii.    Scout Association of New Zealand – Sunnynook Scouts

iii.   IHC New Zealand Inc.

b)      note that community outcomes plans are not required or provided with the lease            renewals as indicated in resolution a).

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas.  In total there are about 500 work items to complete.  Attachment B shows the distribution of this activity by local board.

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery this year aimed at increasing productivity whilst supporting good governance.   The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.  Extra staff resources have been made available to support this work.

10.     There are three routine categories of work are being advanced:

·        the renewal of existing leases;

·        the award of new land related leases; and

·        the award of new building related leases.

Staff will work closely with the appointed local board portfolio holder (where applicable) and progress this work in batches.

11.     The following table shows the initial assessment of work in the Devonport-Takapuna Local Board area.

 

Type of leases

Fast track

Complex

Renewals

3

0

New Leases

7

7

12.     Progressing renewals is the priority first phase of this year’s programme.  Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13.     Some of the leases requiring consideration are more complex or involved.  These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves. Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14.     Attachment A includes the details of the lease renewals that are of a routine nature, and it is recommended that these renewals be approved. 

Consideration

Local board views and implications

15.     Staff provided an update to a meeting of the local board chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16.     The content of this report has been discussed with the local board portfolio holder, including the rationale applied to the assessment of routine and more complex leases.

17.     To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holder and will operate to the delegations that are in place.

Māori impact statement

18.     Community leases generally supporting a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities.  As such, they are designed to create local benefits to many communities, including Maori.

Implementation

19.     Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification / confirmation of their tenancy.

 

Attachments

No.

Title

Page

aView

Community lease renewals schedule

123

bView

Distribution of leases by local board

125

     

Signatories

Authors

Maureen Buchanan - Community Lease Advisor North

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Auckland Transport Quarterly Update to Local Boards
for the Quarter 1 July to 30 September 2015

 

File No.: CP2015/23624

 

  

 

Purpose

1.       The purpose of this report is to inform the Devonport-Takapuna Local Board about progress on activities undertaken by Auckland Transport (AT) in the three months July to September 2015, and planned activities anticipated to be undertaken in the next three months.

Executive summary

2.       This report is to inform local boards about progress on activities undertaken by AT in the three months July to September 2015, and planned activities anticipated to be undertaken in the next three months, the detail of which is contained within Attachments A to E in this report.

 

Recommendation

That the Devonport-Takapuna Local Board:

a)      receive the Auckland Transport Quarterly Update to Local Boards.

 

Significant activities during the period under review

Strategy and planning

3.       Penlink

·        The Notice of Requirement for the alteration to the designation and consents has been completed.

·        AT and its witnesses have completed their evidence and submitted these to the independent hearings panel.

·        The evidence was presented at the hearing held during the week 22-25 September 2015.

·        A set of designation conditions was agreed to between Auckland Council and AT and these were presented to the commissioners.

·        Recommendations from the commissioners are expected later this year.

 

4.       Regional Public Transport Plan (RPTP) variation

The AT Board adopted the Hearings Panel recommendations on changes to the RPTP with minor alterations on 27 July 2015.  A revised RPTP will be published over the next quarter.

 

Investment and development

5.       SMART (Southwest Multi-modal Airport Rapid Transit)

·        Feasibility level alignments for both a heavy rail and light rail corridor have now been identified.

·        The benefits and risks of the two-mode options were documented in an interim business case.

·        Independent peer review has been concluded on the costs of each option.

·        Risk assessment was completed on the route protection for each option.

PT Development

6.       Double Decker Network Mitigation works

Of the total eight double decker bus routes identified to be delivered in the Long-term Plan, three routes (Botany, Mt Eden and Northern Busway 2) will be implemented this financial year.  The remainder (Great North Road, Manukau, Remuera, New North Road and Onewa) will be delivered in the next two financial years.

7.       Bus Infrastructure Programme

There are 200 bus stop improvement sites planned to be delivered this year across the region.  As at the end of September, 30 sites are now complete.

 

8.       City Rail Link

The project continues with reference design, enabling works detailed design, property purchase and consenting processes.  The Environment Court reached a decision and the Notice of Requirement was confirmed.  Pipe Jack resource consent was granted.  The Britomart to Wyndham Street resource consent hearing was concluded and a decision was reached (which is currently in the appeals period).  Enabling works and detailed design scope continue to make progress (Contract 2 substantially complete).

 

9.       EMU procurement

All 57 electric trains are now in Auckland, and provisional acceptance has been issued for all but the last, which was due to be completed early in October.

 

PT Operations

10.     Highlights for the quarter

·        AT Metro’s 12 month rolling patronage record passed the 80 million mark in August with rail services exceeding 14 million.

·        Train services had record performance on the network.  The best performance ever for a single business weekday was recorded on 7 September, with 97.6 per cent punctuality and 99.2 per cent reliability, and only four cancellations out of a total of 500.  Statistics also showed 100 per cent service delivery and no cancellations on the Pukekohe diesel shuttle.

·        Swanson Station’s new park and ride carpark with eco-rain gardens opened on 6 July providing an additional 136 parking spaces.

·        A total of 53 new double decker buses have been ordered by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT.  The first buses arrive in the next few weeks for testing with the new fleet targeted for full operation by mid-2016.  A second double-decker vehicle was introduced to the Northern Express service in July by Ritchies.

·        First tenders for Auckland’s new network bus services (the first under the fully contracted PTOM procurement model) were released on 17 August, with responses received on 28 September.

·        Central and East Auckland New Network: Public consultation commenced on 1 October and will run through to 10 December 2015.

 


Road design and development

11.     Te Atatu Road improvements

Underground services relocation works continue within the road berm of Edmonton Road and Flanshaw Road. Removal of trees, hedges and the like is underway, in accordance with the resource consent; this is site clearance in preparation for both the road widening and the agreed property works.

 

12.     Jennys Road construction – Great Barrier Island

This road was established as an outcome of an Environment Court decision.  The road has been designed as a single lane road with passing bays. Stage 1 was completed in May 2014, and Stage 2 commenced in October 2014.  Physical works and the final walkover with the contractor have been completed.

 

13.     Redoubt Road – Mill Road corridor improvements

The project on Redoubt Road provides for four lanes from SH1 to Murphys Road, and includes bus priority lane, cycle lanes and a 60km/h speed limit, and signals and bus priority lane at the Hollyford Drive/Redoubt Road intersection.  The hearing has now been completed and the commissioners’ decision is expected within one to two months.

 

Services

14.     Driver licensing challenge

Young Driver safety is a high priority in the national Safer Journeys strategy, and Auckland Young Driver death and serious injury (DSI) rates make up 30 per cent of the regions DSI crashes.  This issue is exacerbated by the high proportion of unlicensed young drivers in the region.  An inter-agency Co-Design Lab was founded by the Ministry of Business, Innovation and Employment that explores ways to improve access to driver licensing.  AT is part of the team along with ACC, Ministry of Education, Auckland Council, PricewaterhouseCoopers and Otara youth based at the Otara's Crosspower youth centre.  The Co-Design team will engage with Maori and Pasifika youth at Crosspower where over 250 youth attend each week.  The initial stage of this four month project will end in November with recommendations to the Ministry of Business, Innovation and Employment.

 

15.     Primary schools lead teacher workshop

Over the past five years there has been an increase in DSI for 5-10 year old pedestrians during weekdays in peak traffic hours.  The Travelwise team looked to address this issue at a recent primary schools lead teacher workshop in the CBD.  Seventy teachers attended the workshop by rail to explore ‘Transporting our Students into the Future’ and develop curriculum programmes that would support safer travel for students and increased use of active transport (Public Transport PT, Walking and Cycling) options to help reduce congestion.

 

16.     Travel demand (2014/2015 year)

The Commute Travel Planning Programme has a focus on engagement with commuters and businesses this year.  This quarter has seen the development of a campaign to promote travel choice which will be launched in October.  A focus has been the development of travel demand plans for the Devonport Peninsula, Albany Highway and City Rail Link, and implementation of these plans is underway.

 

 

 

 

 

17.     Route optimisation

The regional Route Optimisation is underway, which forms part of the programme for Network Optimisation, including traffic signal improvements, minor changes to the road network and the inclusion of transit lanes, freight lanes and trial of Dynamic lanes.

 

Road corridor delivery

18.     Key highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7km of pavement rehabilitation, 480.1km of resurfacing (which includes 88.9km of hotmix and 391.2km of chip-sealing), 75.7km of footpath renewals and 82.7km of kerb and channel replacement.  This represents a total of 676km or around 9 per cent of work on AT’s 7,300km network.  Table 1 below outlines this work in more detail.

 

Table 1: Progress against asset renewal targets

Asset Renewal Activities

September YTD actual (km)

September YTD forecast (km)

Full year target (km)

Completed vs YTD target (%)

Completion vs full year target (%)

Pavement rehabilitation

0.6

1.21

37.7

50

1.60

Resurfacing

49.82

32.86

480.07

152

10.40

Footpath renewals

19.31

15.46

75.65

125

25.50

Kerb and channel replacement

16.09

18.45

82.67

87

19.50

TOTAL

85.82

67.98

676.09

126

12.70

 

19.     The new Streetlight maintenance and renewal contracts commenced on 1 August 2015.  There are now four contracts across the region with one dedicated contract for the Hauraki Gulf Islands.  The new contractors are Downer (Central and South), Electrix (North and West) and NorthPower (HGI).  Tenders have also been called for the supply of 8,000 LED luminaires to replace existing 70W HPS lamps on the network in the 2015/2016 financial year.

20.     AT’s second Asset Management Plan covering the period 2015-2018 has been published and is available to download from the AT website.

21.     Monitoring of Temporary Traffic Management at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement.  The average percentage of low risk sites for Quarter 1 is 96 per cent[1] (the target is 90 per cent).

 

Fig 1:  Compliance with approved traffic management plans

 

22.     The Corridor Access Request team continues to process around 1,300 applications per month.  These requests are for network operators from the water and telecommunication industry to access and maintain their assets sitting within the road corridor.  Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections, etc.

Consideration

Local Board views and implications

23.     This report is for the Devonport-Takapuna Local Board’s information.

Māori impact statement

24.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

25.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Schedule of activities undertaken for the first quarter (2015/16) ending 30 September 2015

133

bView

Travelwise Schools activities broken down by local board

145

cView

Traffic Control Committee Decisions broken down by local board

147

dView

Local Board Advocacy Report

151

eView

Local Board Transport Capital Fund Report

153

     

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 













Devonport-Takapuna Local Board

17 November 2015

 

 



Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 



Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Auckland Transport Update November 2015 for the Devonport Takapuna Local Board

 

File No.: CP2015/23630

 

  

 

Purpose

1.  This report provides an update on transport related issues raised by local board members during October 2015. It also includes general information about matters of interest to the Devonport-Takapuna Local Board and the schedule of issues (refer Attachment A).

Executive Summary

2.  This report covers matters of interest to the Devonport-Takapuna Local Board relating to Auckland Transport activities or the transport sector, and issues raised by members during the month of October 2015.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Auckland Transport November 2015 Issues Update to the Devonport Takapuna Local Board.

 

Comments

Local Issues

Auburn Street Reserve Club Parking Permits

3.  Auckland Transport (AT) inherited many parking permit schemes during the amalgamation. At that stage a decision was made to continue with these until AT developed its own Parking Permit Policy.

4.  AT has now developed a Parking Strategy that was approved in April 2015 and contains AT's new parking permits policy.

5.  Since then, AT has started reviewing all the permits it issued. It was highlighted that AT did not have the authority to issue permits for Auburn Reserve, as this property is not under AT control or covered by Parks delegation. In light of this, AT has discontinued issuing permits early this year. It is worth noting that AT is no longer enforcing in this parking area either. Therefore, the matter of parking permits is secondary as these will have no value in the absence of enforcement.

6.  As the local board will be aware, AT is now enforcing parking restrictions in Killarney Park (Bridge Club) and the car park at the Pump House. Both of these sites are Auckland Council Parks property, where restrictions were established under the delegation given to AT by Auckland Council. The delegation allows AT to establish and enforce parking restrictions but does not cover parking permits. Parking permits are being managed by Auckland Council for both of these sites.

7.  If there is requirement for parking permits on Auburn Reserve, it will need to be managed by Auckland Council. AT can restart enforcement of parking restrictions once the parking restrictions are regularised according to the process set under the delegation.

Auckland Transport News

Cycle training courses and events

8.  Auckland Transport (AT) are running free cycle training courses over the next two months. The courses are available for anyone in Auckland and cater for various confidence levels, including those who have never been on a bike. All registrations are online (refer Attachment B).

Light rail network project updates

9.  The Auckland Transport Board has decided on the light rail route through the city centre. It has approved Customs Street as the route connecting light rail from the isthmus to Wynyard Quarter.

10.  The Board considered 2 options for the route: Queen/Quay or Queen/Customs. There were pros and cons for each, including the co-location of an LRT stop with Britomart Station or having a vehicle free civic space, when it is created following the City Rail Link (CRL) works.

11.  The Board decided that the Queen/Customs option best meets the city’s transport needs. It allows better local and regional traffic movement, will have less environmental effect, is shorter, and will be quicker and more economical to build. It has also approved future proofing the CRL structures to accommodate light rail in Lower Queen Street if required in the future.

12.  The Board decision provides clarity for other AT and Auckland Council projects in the area that will now be able to progress to investigation and design.

13.  Subject to the outcome of further investigations, approval to proceed, and funding, AT is proposing a staged implementation of light rail. The initial stages are likely to include Queen Street and Dominion Road. An extension of this route to the airport is being considered as part of the Mangere and Airport Rail project.

Airport and Mangere rail

14.  Auckland Transport (AT) is committed to providing rail access to Mangere and the airport area.

15.  The project is focused on planning for and protecting the future rail route, and AT is developing a business case considering both heavy and light rail options.

16.  The NZ Transport Agency and AT have released a joint statement about their commitment to developing rail to Mangere and the airport area.

17.  As part of planning for the future public transport network, Auckland Transport has been in communication with Auckland Airport as to its master plan. Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan.

18.  There are no confirmed alignments for rapid transit links outside the airport property yet, as further work is required to confirm this and the timing of any construction.

19.  AT and the NZ Transport Agency are jointly progressing an integrated transport scheme for State Highway 20A (southwestern motorway) to improve access to the airport and surrounding employment area.

20.  The airport area is one of Auckland’s largest employment areas, with about 22,000 jobs in 900 businesses. This is expected to grow to 34,000 jobs in the next 30 years.

21.  About 71,000 people live in the area around the airport and Auckland Airport passengers are expected to double to 24 million a year by 2025.

22.  Limited access to congestion-free transport options to Mangere, the airport and the surrounding employment area could reduce the region's liveability, productivity and economic prosperity.

23.  Rail has been identified as the best long-term option for improving public transport in the area. The current focus of the project - also known as South-West Multi-modal Airport Rapid Transit (SMART) - is on planning and route protection for future rail.

24.  Auckland's Long-term Plan includes approximately $21 million to contribute towards the cost of designing and building the Kirkbride interchange for future rail and also allows $12.6 million for route protection.

Benefits

·      Potential to increase the area’s economic growth.

·      Provide an attractive transport option for the Mangere community to increase public transport use.

·      Provide a reliable and high-capacity connection between the city centre, Mangere, the airport and its employment area.

Consideration

Local board views and implications

25.     This report is for the local board’s information.

Māori impact statement

26.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

27.     The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Regional Land Transport Plan (RLTP), and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

28.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Devonport Takapuna Issues List

157

bView

Bike Courses

161

     

Signatories

Authors

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 




Devonport-Takapuna Local Board

17 November 2015

 

 





Devonport-Takapuna Local Board

17 November 2015

 

 

Quarterly performance report

 

File No.: CP2015/21728

 

  

 

Purpose

1.       To update the Devonport-Takapuna Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board Agreement.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. 

3.       Auckland Council departments also present quarterly performance reports to the local boards

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report

5.       The attached report contains the following reports this quarter

·    Local Community Services including Libraries

·    Local Environmental Management

·    Local Sports Parks and Recreation

·    Local Board Financial Performance

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the Performance Report for the financial quarter ended September 2015.

 

Comments

6.       In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local board views and implications

7.       This report informs the Devonport-Takapuna Local Board of the performance to date for the period ending 30 September 2015.

Māori impact statement

8.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

 

 

Attachments

No.

Title

Page

aView

Quarterly Performance Report

167

     

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

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Devonport-Takapuna Local Board

17 November 2015

 

 

Annual Plan 2016/2017

 

File No.: CP2015/23924

 

  

 

Purpose

1.       This report requests that the Devonport-Takapuna Local Board:

a)   provides formal feedback on regional issues:

i.          the Uniform Annual General Charge (UAGC)

ii.          the Interim Transport Levy (ITL)

iii.         Māori land rates

iv.        a review of rural rates

b)   agrees key advocacy issues

c)   recommends any local targeted rate proposals

d)   recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2.       Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan.  Instead,  the council will be producing a consultation document which will cover:

a)   any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b)   content relating to local board agreements.

3.       Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.       This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals.  These will be considered by the Governing Body prior to finalising consultation topics.

5.       Local board views on these matters will also be considered in discussions between the local boards and the Governing Body on 27 and 30 November, prior to the Mayoral Proposal.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the Governing Body to consider.

b)      agrees key advocacy issues.

c)      recommends local targeted rate proposals (if any) for consultation.

d)      recommends Business Improvement District (BID) targeted rates (if any) for consultation.

 

Comments

Regional issues

6.       At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.       A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:

http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8.       Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

Advocacy issues

9.       The Local Board may also wish to agree any advocacy priorities for discussion with the Governing Body.

Local targeted rate and BID targeted rate proposals

10.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

Consideration

Local Board views and implications

11.     Local Board feedback is being sought in this report. 

12.     Local Boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

13.     The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     Feedback from the local boards will be summarised and provided in full to:

·    inform the Mayoral Proposal process,

·    the Governing Body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16.     The Governing Body will adopt Annual Plan consultation material in early February 2016.


 

Attachments

No.

Title

Page

aView

Summary of Regional Issues

207

bView

Finance and Performance Committee Report

213

     

Signatories

Authors

Kate Marsh, Financial Planning Manager – Local Boards

Authorisers

Matthew Walker, GM Financial Strategy and Planning

Karen Lyons, Manager Local Board Services

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 






Devonport-Takapuna Local Board

17 November 2015

 

 











































Devonport-Takapuna Local Board

17 November 2015

 

 

Monthly Local Board Services Report - October 2015

 

File No.: CP2015/23596

 

  

 

Purpose

1.       The purpose of this report is to provide members with an overview of local board activity during the past month and to consider any general matters not addressed elsewhere.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)         receive the report.

b)         ratify the submission to Panuku Development Auckland regarding Auckland priority development location selections.

 

Comments

Board briefings

2.       The following regional and sub-regional briefings with the Devonport-Takapuna Local Board took place in late October and early November:

·        Introducing Panuku Development Auckland (12 October 2015),

·        Social media and conflicts of interest (27 October 2015),

·        Panuku Development Auckland briefing on priority development locations (29 October 2015),

·        Visit to Auckland Transport Operations Centre (3 November 2015),

·        Northern Local Board briefing on financial policies for Annual Plan 2016/2017
(4 November 2015).

3.       A number of Devonport-Takapuna Local Board briefings occurred in October/ early November. Records of the briefings are attached to a separate report on this agenda.

4.       The board briefing on 24 November 2015 is scheduled to cover the following:

·        Barry's Point Road development plan,

·        Current state of pole banners and cross street banners.

5.       The board briefing on 1 December 2015 is scheduled to cover the following:

·        Devonport-Takapuna Quick response grants applications.

Updates

Economic Development and Town Centres

Submission to Panuku Development Auckland on Auckland priority development location selection

6.       Panuku Development Auckland (Panuku) has invited local board feedback to the priority development locations selection process. The feedback will inform the Panuku board’s decision on which locations across the region are recommended for prioritisation.

7.       Panuku will consider locations for one of three categories of focus, as follows:

a.   Transform: a maximum of two locations will be chosen where Panuku’s role will be one of project leadership. The intention of the Transform priority will be one of urban regeneration. One of the locations is Manukau; the other still to be selected.

b.   Unlock: an unknown number of locations will be selected to unlock development potential. Panuku’s role in this instance will be one of facilitation, which could include master-planning and undertaking enabling works, and will certainly include engagement with the relevant local boards and communities.

c.   Support: this category will support locations where there is an opportunity for intensification to progress housing demands by enabling the development of council-owned land.

8.       The board was briefed about the location selection project on Tuesday 3 November. As the deadline for feedback was 13 November, a draft submission was produced by staff and circulated on 6 November. Members have provided feedback by email, and at a workshop on 9 November. The final feedback was sent to Panuku on 13 November, incorporating the changes members wished to have made.

9.       The feedback document was not complete at the time of the agenda close, but will be tabled for ratification.

Consideration

Local Board views and implications

10.     Local board views are sought via this report

Māori impact statement

11.     There are no specific impacts on Māori arising from this report.

Implementation

12.     There are no implementation issues identified in this report.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Haley  Scovell - Local board Advisor

Chris Dee - Senior Local Board Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Ward Councillors Update

 

File No.: CP2015/23602

 

  

 

Purpose

1.       The Devonport-Takapuna Local Board allocates a period of time for the Ward Councillors, Cr Chris Darby and Cr George Wood, to update the board on the activities of the governing body.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      thank Cr Chris Darby for his update to the Devonport-Takapuna Local Board on the activities of the governing body.

b)      thank Cr George Wood for his update to the Devonport-Takapuna Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Board Members' reports

File No.: CP2015/23605

 

  

 

Executive Summary

An opportunity is provided for members to update the board on the projects and issues they have been involved with since the last meeting.

Member Hale’s written report is attached in Attachment A of this report.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive Member Hale’s written report.

b)      receive any verbal reports of members.

 

Attachments

No.

Title

Page

aView

Board Member's report - Dianne Hale

261

    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Local Board Report to 8 December – Dianne Hale

 

20 August - 22 Lomond St – removal of 4 houses – the houses are all pre 1944 and both Member Gillon and I had concern about their removal and the impact their loss would have on the immediate vicinity.  Contrary to our thoughts the consultant heritage planner supported their removal.  Of further concern was that it was indicated that 2 of the houses (57 & 59 Anzac St)would more likely have to be demolished as they were plaster cast and unlikely to be able to be removed successfully.  No indication was provided as to what was planned for the site.  Notification was requested.

24 August – 14 Beaconsfield St – additions and alterations by the addition of an onsuite to the side of the house.  The addition is well set back from the front of the house.  A window had been moved at the request of heritage and that was supported. Non-notification supported.

25 August – 1/25 Northboro Rd – demolition of a pre 1944’s building.  The house has undergone extensive alteration, the timber is very deteriorated and there is possibly further deterioration currently unable to be seen.  The housing stock in the vicinity is of a very mixed stock and predominantly post 1944.  Non- notification supported.

4 September – 5 Williamson Ave – café seeking extended hours.  Parking shortfall was not considered a problem.  A condition was requested that bottles not be dumped outside of 7am & 7pm.  An application to the DLA if a liquor licence was to be sought.

7 September – 17 Ewen Alison Ave – additions and alterations to apre 1944’s villa.  The application sought to reinstatement of double hung window, front door and verandah, additions to the rear of the house and the erection of an over-height fence.  The additions and alterations were supported but it was considered that the fence required notification.  Comments were sought from the heritage planner in regard to the fence.

14 September and 21 October – 93 Stanley Point Rd the application was initially for additions and alterations to the house, the second application was for further additions and alterations, but in reality it made that application closer to demolition.  On both applications non-notification was supported subject to there being no HtB effects on the neighbour on the southern boundary.  It is recognised that the housing stock was of a very mixed style and that the house that is subject of the application is a bungalow that has been extensively modified.

18 September – R16 & R37 The Strand – Takapuna Beach Reserve Playground –

No comment or recommendations were made as the Local Board had been involved in the development and provided some funding.

27 September – 6 Macky Ave – construction of a cabana, swimming pool and associated earthworks.  One neighbour objected to the installation of the swimming pool because of the associated noise that activity might provide.  Initially Ltd notification was recommended, however the applicant relocated the cabana so that it was outside the side yard.  It is recognised that the DP has rules relating to noise and non-notification was supported.

30 September – 157 Victoria Rd – additions and alterations to a listed Cat B building.  Consent had been granted previous but the consent had lapsed.  The plans were very similar to those previously lodged.  The changes will see the house returned to a single dwelling from a number of separate units.  The alterations are primarily at the rear of the site and do not affect the integrity of the front façade.  Non-notification supported.

2 October – 8 Empire Rd – a modified plan that saw the 3 car garage reduced to a 2 car garage.  The provided improved set –back from the front of the site and reduced the dominance of the garage on the proposal.  The site coverage is 39% which we reluctantly accepted although the intention is to encourage applicants to keep within the 35% permitted level.  Neighbours had provided their support.  The fence was overheight however the land slopes away from the boundary so it would be difficult to keep an effective fence within permitted level of 1.2m.  Non-notification was supported.

8 October – 138 Hurstmere Rd – the applicant sought extended hours in the courtyard fronting Hurstmere Rd.  The application stated that the noise would be contained, and not exceed allowable levels.  It is recognised that the property is adjacent to a major road that produces significant noise but the recommendation was for the application to be restricted notified recognising that the residential properties nearby should be given the opportunity to comment.

22 October – 1 Victoria Rd – internal changes to a registered Category 1 building – the only external changes to Victoria Rd were the painting of the exterior and it was supported for non-notification subject to the colours meeting the approval of council heritage planners and signage.  It was also requested that the signage meet the district plan rules and if there was any non-compliance that it come back for further comment.

(I did not seek comment from Member Gillon on this application)

 

Attended TBBA Agm in September and regular monthly meetings – the new Board is proactive and keen to see Takapuna recognised as one of the centres prioritised by Panuku and very supportive of the Hurstmere Rd upgrade.  The Board is also very supported of the Takapuna Playground proposal, and would like to work with council when the playground is due to be opened to ensure that the celebrations extend for the entire weekend to provide maximum exposure to Takapuna and the business area.

 

Attended the Devonport BID meetings – the event that the BID has focussed on was the very successful ‘Artweek’ and the Board was delighted with the lighting displays set up in the Windsor Reserve by AUT students..

Attended port folio meetings associated with and in the area of my responsibility.

Attended the RMA workshops – excellent value for new councillors/Board members but of limited value for members who had undertaken the ‘Making Good Decisions’ courses.

Visited the Auckland Transport Operations Centre to understand how the proposed Wairau Bridge could operate. 

Attended a number of briefing meetings.

Attended monthly forum and Local Board meetings.

Attended the Castor Bay R&R AGM.

Attended the Devonport Community House AGM.

Attended the public meeting called by the Milford R&R in regard to the NZRPG proposal for the Milford Shopping Centre.

Facilitated the Heritage Panel meetings, and met with officers, in regard to the proposed 3 Heritage Awards.

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Chairperson's reports

File No.: CP2015/23611

 

  

 

Executive Summary

An opportunity is provided for the Chairperson to update the board on the projects and issues he has been involved with since the last meeting.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)   receive the Chairperson’s report.  

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Record of Briefing/Community Forum - 27 October and 1 November 2015

 

File No.: CP2015/23613

 

  

 

Purpose

1.       The purpose of this report is to record the Devonport-Takapuna Local Board briefings and community forum held on 27 October and 1 November 2015.

Executive Summary

2.       At the briefing and community forum held on 27 October 2015, the Devonport-Takapuna Local Board heard briefings on:

i.    Customer Channel of Choice – Enterprise Digital Bookings

ii.    Annual Plan

iii.   Heritage Structures in Kennedy Park

3.       At the briefing and community forum held on 1 November 2015, the Devonport-Takapuna Local Board heard briefings on:

i.    Panuku Development Auckland – Priority Development Location Selection

ii.    Annual Plan

iii.   Civil Defence and Emergency Management (CDEM) – Group Plan

iv.  Devonport-Takapuna Local Grants, Round One 2015/16

v.   Community Forum:

·    New Zealand Nutrition Foundation – Anna Mrkusich

4.       The record of the briefing held on 27 October 2015 is attached to this report as Attachment A.

5.       The record of briefing held on 1 November 2015 is attached to this report as Attachment B.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the briefing and community forum held on 27 October and 1 November 2015.

 

Attachments

No.

Title

Page

aView

Record of the briefing and community forum - 27 October 2015  (Under Separate Cover)

 

bView

Record of the briefing and community forum - 3 November 201 (Under Separate Cover)

 

     

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Devonport-Takapuna Local Board

17 November 2015

 

 

Summary of Actions and Reports Requested/Pending - November 2015

 

File No.: CP2015/23617

 

  

 

Purpose

1.       The purpose of this report is to provide a summary of outstanding reports requested and pending from the previous term of the Devonport-Takapuna Local Board 2010 – 2013 and the current term.

Executive Summary

2.       The attached table provides a list of the actions and reports requested and pending for the Devonport-Takapuna Local Board business meetings, and their current status.

3.       Completed actions will be reported at the following business meeting, after which they will be removed from the table.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the summary of actions and reports requested/pending – November 2015 report.

 

 

Attachments

No.

Title

Page

aView

Summary of actions and reports requested/pending – November 2015

271

    

Signatories

Authors

Sonja Tomovska - Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 



Devonport-Takapuna Local Board

17 November 2015

 

 


Devonport-Takapuna Local Board

17 November 2015

 

 

         



[1] Note this represents 96% in July, 96% in August and 97% in September.