©

 

I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 24 November 2015

9.30am

Local Board Chambers
Pukekohe Service Centre
82 Manukau Road
Pukekohe

 

Franklin Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Jill Naysmith

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Brendon Crompton

 

 

Angela Fulljames

 

 

Sarah Higgins

 

 

Murray Kay

 

 

Dr Lyn Murphy

 

 

(Quorum 5 members)

 

 

 

Gaylene Harvey

Democracy Advisor

 

13 November 2015

 

Contact Telephone: (09) 237 1310

Email: Gaylene.Harvey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Franklin Local Board

24 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Waiuku Business & Development Association Annual Report                      5

8.2     Beachlands Maraetai AFC - Beachlands Domain                                            6

8.3     Whakapauko Landcare re joint project with Te Whangai Trust                     6

9          Public Forum                                                                                                                  6

9.1     Orere Point - Trees planted in reserve                                                              7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          7

12        Franklin Local Board, Quick Response, Round Two 2015-2016                             9

13        Franklin Local Board, Unallocated Local and Sports Parks Capital Development Funding.                                                                                                                                       47

14        Local Delivery Initiatives - Volunteer Programmes and 'Out and About' Programme and Events in Parks                                                                                                            51

15        Franklin Local Board Performance Report to September 2015                             55

16        New Road Name Approval for the residential subdivision by Brooklands TMT Partnership at 600 North Road, Clevedon                                                                93

17        New Road Name Approval for the residential subdivision by Pine Harbour Holdings Ltd at 96 Karaka Road, Beachlands                                                                                 97

18        2015/16 lease workplan – expedited renewal process and review of ongoing lease management                                                                                                               101

19        Scope for local dog access rule review                                                                  109

20        Auckland Transport Quarterly Update to Local Boards                                       133

21        Auckland Transport Update – November 2015                                                      163

22        Urgent Decision of the Franklin Local Board : Allocation of Parks 2015/16 capital programme for car park renewals                                                                           197

23        Franklin Local Board Workshop Notes                                                                   203  

24        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

25        Procedural Motion to Exclude the Public                                                               217

C1       Special Housing Areas: Tranche 9                                                                          217  

 


1          Welcome

 

The Chairman will open the meeting and welcome everyone present.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Franklin Local Board confirm the ordinary minutes of its meeting, held on Tuesday, 27 October 2015, including the confidential section, as a true and correct record.

 

5          Leave of Absence

 

A number of leaves of absence have been received and will be discussed at the meeting.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Waiuku Business & Development Association Annual Report

Purpose

1.       Presenting the annual report from the Waiuku Business & Development Association.

Executive summary

2.       As per standing orders the Chairman has approved the request from the Waiuku Business & Development Association to update the Board on their annual report and proposed activities for 2016.

 

Recommendation/s

That the Franklin Local Board thanks Sharlene Druyven from the Waiuku Business & Development Association for her attendance.

 

Attachments

a          Waiuku Business & Development Association Annual Report ........... 221

b          Waiuku Business & Development Association AGM Minutes............. 253

 

 

8.2       Beachlands Maraetai AFC - Beachlands Domain

Purpose

1.       Informing the Board of the arrangements for the President of the Beachlands Maraetai AFC to address the Board in relation to their growth and future requirements at Beachlands Domain.

Executive summary

2.       As per standing orders the Chairman has approved the request from the President of the Beachlands Maraetai AFC to speak in the deputations section of the meeting.

 

Recommendation/s

That the Franklin Local Board thanks the Brian Preston from the Beachlands Maraetai AFC for his attendance.

 

 

 

8.3       Whakapauko Landcare re joint project with Te Whangai Trust

Purpose

1.       Providing an opportunity for the Whakapauko Landcare to present a proposal for a joint project with Te Whangai Trust.

Executive Summary

2.       As per standing orders the Chairman has approved the request from Andrew Sinclair of the Whakapauko Landcare in the deputation section of the meeting.

3.       The groups are seeking the support of the Board for the project.

 

Recommendation/s

That the Franklin Local Board thanks Andrew Sinclair from Whakapauko Landcare for his attendance.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Orere Point - Trees planted in reserve

Purpose

1.       Advising of resident concerns with trees planted in reserve at Orere Point.

Executive summary

2.       As per standing orders the Chairman has approved the request from the Jan Sinclair to raise concerns from residents with trees that have been planted in a reserve at Orere Point.

 

Recommendation/s

That the Franklin Local Board thanks Jan Sinclair from Orere Point for her attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Franklin Local Board

24 November 2015

 

 

Franklin Local Board, Quick Response, Round Two 2015-2016

 

File No.: CP2015/24015

 

  

 

Purpose

1.       The purpose of this report is to present applications received for round two of the Franklin Local Board Quick Response 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Franklin Local Board has a local events budget of $186,000 for the 2015/2016 financial year. A total of $140,549 has been allocated to events leaving a balance of $45,451.80.

3.       The local board has a community grants budget of $90,000 for the 2015/2016 financial year. A total of $14,727.08 has been allocated under the quick response round one and local grants round one, leaving a balance of $75,272.92.

4.       Nineteen applications were received in this round with a total requested of $39,818.00.

 

Recommendation/s

That the Franklin Local Board considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Franklin Local Board Round Two Quick Response Applications

Applicant

Focus

Project Title

Total Requested

Eligible/

Ineligible

Maraetai Sailing Club

Sport and recreation

Auckland Optimus and Starling Championships 2016

$2000.00

Eligible

Pohutukawa Coast Helping Hand Trust

Sport and recreation

Provision of outdoor Basketball Facilities at Te Puru

$12,763.00

Ineligible as outside the scope of quick response

Bombay Lions Club

Events

Bombay pioneers settlers fun run

$1,000.00

Eligible

Scouting Pukekohe

Community

Paper drive collection transport/advert costs

$2,000.00

Eligible

Wairoa Rangers Rugby Football Club

Sport and recreation

Wairoa Rangers Rugby Club team jerseys and equipment

$2,000.00

Eligible

Hunua Ararimu Paparimu Valley Residents Assn.

Community

Towards the Hunua Triangle insurance for the planting project

$975.00

Eligible

Auckland NZ VIEW

Community

Transportation for group meetings

$400.00

Eligible

Pukekohe & District ANZAC Day Trust Inc

Community

To replace the existing alarm system

$1,087.00

Eligible

Waiuku Golf and Squash Club Inc

Sport and recreation

Maintenance spray in previously replanted area

$750.00

Eligible

Franklin Goal Ball Team

Sport and recreation

Franklin Goal Ball Team

$675.00

Ineligible as event has occurred

NZ Tree Crops Association, Franklin Branch

Community

Franklin Food Forest

$2,000.00

Eligible

Karaka Lakes Christmas lights Incorporated

Events

Karaka Lakes Christmas lights display

$2,000.00

Eligible

Counties Polocrosse Club Inc

Events

Provision of an ambulance and paramedic at the Polocrosse Carnival on 11 to 13 December 2015.

$1,834.00

Eligible

Pukekohe Joggers & Walkers Club

Events

“Pukekohe Joggers and Walkers Half Marathon and 6km Fun Run/Walk”

$2,000.00

Ineligible as event has occurred

Waiuku Lions Club Inc.

Events

“Waiuku Lions Sand to Mud Fun Run”

$500.00

Eligible

Clevedon Business Association (Inc.)

Community

Towards the costs for the Trails steering group

$2,000.00

Eligible

Counties Polocrosse Club Inc

Events

Provision of an ambulance and paramedic at the Polocrosse Carnival for 20 to 21 February 2016.

$1,834.00

Eligible

Puni School Parent Teachers Association

Arts and culture

Franklin Multicultural Festival

$2,000.00

Eligible

YMCA of Auckland Inc

Events

Hunua Village Summer Fete

$2,000.00

Eligible

 

 

Total Requested

$39,818.00

 

 

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Franklin Local Board adopted its amended grants programme on 26 May 2015 under Resolution Number FR/2015/77 and by urgent decision on 25 August 2015 (Attachment A).

6.       The local board grants programme sets out:

i)     local board priorities

ii)    lower priorities for funding

iii)    exclusions

iv)   grant types, the number of grant rounds and when these will open and close

v)    any additional accountability requirements.

7.       The Franklin Local Board will operate five quick response rounds for this financial year.

 

8.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

9.       The Franklin Local Board has a Local Events Budget of $186,000 for 2015/2016 financial year. A total of $140,485.20 has been allocated from the local events budget 2015/2016 to date (FR2015/96 CDAC Line Items; FR2015/113 Round 0 Local Grants; FR/2015/174 Round 1 Local Grants). A balance of $45,451.80 remains available in the Local Events Budget.

10.     The Franklin Local Board has a Community Grants Budget of $90,000 for the 2015/2016 financial year. A total of $14,727.08 has been allocated in round one quick response and round one of local grants, leaving a total of $75,272.92 to be distributed in the remaining four quick response and one local grant round for the 2015/2016 financial year.

11.     Nineteen applications were received in this round. The total requested was $39,818.00.

Consideration

Local Board views and implications

12.     Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

14.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

15.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16.     Following the Franklin Local Board allocating funding for round one local grant, Commercial and Finance staff will notify the applicants of the local board decision and issue funding agreements in accordance with the local board resolutions.

 

Attachments

No.

Title

Page

aView

Franklin Local Board Grant Programme 2015/2016

13

bView

Franklin Quick Response round two application summaries

17

Signatories

Authors

Tamarisk Sutherland - Environmetnal Funding coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Angeline Barlow - Relationship Manager

 


Franklin Local Board

24 November 2015

 

 





Franklin Local Board

24 November 2015

 

 

 

 

Franklin Local Board Quick Response, Round Two, 2014/2015

Application Summaries

 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-204

Application summary and application assessment

APPLICANT

Maraetai Sailing Club

PHYSICAL ADDRESS

 

LEGAL STATUS

Not for profit community group

PROJECT TYPE

Sport and recreation

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Auckland Optimus & Starling Championships 2016

PROJECT SUMMARY

The club utilises current facilities used jointly with the Maraetai Beach Boat Club including club rooms and boat ramps. The club also utilises the grass and foreshore at the Western end of Maraetai Beach for the rigging of yachts, and the facilitation of the event. The object of the regatta is to conduct the Auckland Sailing Championships 2016 in a safe, fun and competitive environment that benefits both sailors and the community

FUNDING FOR

Firstly, portable showers for sailors and support staff/volunteers when they come off the water following each days sailing. And secondly, as the participants yachts will remain rigged on the Maraetai Domain over night between each days sailing, funding for security to 'keep an eye' on competitors yachts over two nights; this will be provided by the local Scout Group and the money to them will go towards getting more of their Scouts on the 21st NZ Scout Jamboree at Renwick Domain, Marlborough in January 2016 allowing us to support a local group in the process of holding the regatta.

PROJECT LOCATION

Maraetai Sailing Club, Maraetai.

PROJECT DATES:

30/01/2016 - 01/02/2016

PROMOTION OF EVENT

Yes, Local media, through Auckland Sailing and Yachting Clubs and in conjunction with Yachting New Zealand publications.

LOCAL BOARD ACKNOWLEDGEMENT

Acknowledgement will appear in regatta entry forms, result notice, event advertising and on site information boards.

ACTIVE PARTICIPANTS

180

AUDIENCE SIZE

300

PRIORITIES AND OUTCOMES

·      support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

The Auckland Sailing Championships are being hosted by the Maraetai Sailing Club in Jan/Feb 2016 and supports our local sailors in this event as well as supporting those sailors from the wider Auckland community. By hosting the Auckland Sailing Championships, it allows us to promote Maraetai and its sailing facilities, along with the wider Franklin community and show the rest of Auckland what a great safe sailing environment we have at the club for the whole community to benefit from. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Portable Shower Hire

$2,242.00

Site Security (Overnight)

$1,000.00

Extra as attached

$5,110.00

Total expenditure

$8,352.00

Income description

Amount

Regatta entries 180@ $35 each

$6,300.00

Total income

$6,300.00

Total cost of project

$8352.00

Project contribution

$0.00

Expected income

$6300.00

Total amount requested

$2000.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-205

Application summary and application assessment

APPLICANT

Pohutukawa Coast Helping Hand Trust

PHYSICAL ADDRESS

c/- 29 Pony Park Place

Beachlands Auckland 2018

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Sport and recreation

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Provision of outdoor Basketball Facilities at Te Puru

PROJECT SUMMARY

The project is to provide the Pohutukawa Coast with an outdoor basketball facility at Te Puru, using the same area currently used by the netball club.  The facility could be used by everyone for both formal training and games, and perhaps more importantly, would provide a place where the local youth can meet to play 3-on-3 or “streetball”, and engage in a healthy and social outdoor activity.

FUNDING FOR

For the supply and installation of poles, hoops and court painting, to be carried out by AC approved parks contractor Downer.

PROJECT LOCATION

Te Puru Park, 954R Whitford Maraetai Road

PROJECT DATES:

02/11/2015 - 14/11/2015

PROMOTION OF EVENT

Yes, Advertised at Te Puru Clubrooms, in newsletter, local paper and on their website, and through the Pohutukawa Coast Grapevine (Facebook page with over 2500 local members).

LOCAL BOARD ACKNOWLEDGEMENT

Acknowledged in the local paper, on signage at the court, on the Helping Hand Trust website, at Te Puru etc.

ACTIVE PARTICIPANTS

30 in training, up to 50 more informal use

AUDIENCE SIZE

approx. 1000 youth aged 9-18, plus adults

PRIORITIES AND OUTCOMES

·      support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

The project is to provide the Pohutukawa Coast with an outdoor basketball facility at Te Puru, using the same area currently used by the netball club. The facility could be used by everyone for both formal training and games, and perhaps more importantly, would provide a place where the local youth can meet to play 3-on-3 or “streetball”, and engage in a healthy and social outdoor activity.

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Option 1: 2 x half courts

$6,773.00

Option 2: 1 x Full court

$8,525.00

Option 3: option 1 and 2

$14,763.00

Total expenditure

$30,061.00

Income description

Amount

no income

$0.00

Total income

$0.00

Total cost of project

$14,763.00

Project contribution

$2,000.00

Expected income

$1.00

Total amount requested

$12,763.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-207

Application summary and application assessment

APPLICANT

BOMBAY LIONS CLUB

PHYSICAL ADDRESS

59 RIDGE VIEW CRESCENT

PUKEKOHE AUCKLAND 2120

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Events

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Bombay pioneers settlers fun run

PROJECT SUMMARY

The fun run starts from and finishes at Bombay school and consists of 5km 10km and half marathon.

FUNDING FOR

Funds to help towards the fun run.

PROJECT LOCATION

Bombay School Paparata Road Bombay

PROJECT DATES:

19/03/2016 - 19/03/2016

PROMOTION OF EVENT

Yes, Radio Newspaper Internet through running clubs local mail drops, Also other lions clubs.

LOCAL BOARD ACKNOWLEDGEMENT

With a sign.

ACTIVE PARTICIPANTS

200 plus

AUDIENCE SIZE

don’t know

PRIORITIES AND OUTCOMES

·      support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

The last three years your funds have helped towards ST John ambulance, traffic management, and portaloo hire. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

traffic management@ advertising

$400.00

ST John ambulance

$200.00

portaloos@water@cups

$400.00

Total expenditure

$1,200.00

Income description

Amount

Entry fees

$3,100.00

Total income

$3,100.00

Total cost of project

$3,100.00

Project contribution

$2,000.00

Expected income

$0.00

Total amount requested

$1,000.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-208

Application summary and application assessment

APPLICANT

Scouting Pukekohe

PHYSICAL ADDRESS

Scout and Guide Hall

Harris Street, Franklin Pukeohe

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Paper drive collection transport/advert costs (First 6 months 2016)

PROJECT SUMMARY

Collection of paper from the Pukekohe area for sale for recycling. Paper drive is held the second Sunday of every month except January and is rostered amongst the families in the Scout Group This activity is a regular gathering involving team work amongst the Scouting families in a physically active, visible in our local community, and an environmental activity.

FUNDING FOR

Grant application is to help with transport costs of 20 foot shipping container to and from Penrose by Powell Trucking.

Previously transport cost have endangered this group activity due to financial viability of low return for recycled paper and high transport costs plus advertising in local paper.

PROJECT LOCATION

Pukekohe Town

PROJECT DATES:

14/02/2016 - 10/07/2016

PROMOTION OF EVENT

Yes, Franklin County news advertisements, Local hall signage, Word of mouth

LOCAL BOARD ACKNOWLEDGEMENT

Acknowledgement through AGM and notices at the Scout Hall and newsletters

Would like to place Auckland local body sign on Scout hall to acknowledge support if Auckland Council agreeable

ACTIVE PARTICIPANTS

80

AUDIENCE SIZE

800

PRIORITIES AND OUTCOMES

-     support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

-     assist young people to move from school to work or further training

-     encourage activities that reduce waste to landfill, prevent illegal dumping and preserve the beauty of our environment

Collection of paper from the Pukekohe area for sale for recycling. Paper drive is held the second Sunday of every month except January and is rostered amongst the families in the Scout Group This activity is a regular gathering involving team work amongst the Scouting families in a physically active, visible in our local community, and an environmental activity. It is a reflection of the training and principles of the Scouting movement and is appreciated in our community

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

$384.31 Powel Trucking 20ft container return trip Penrose Pukekohe

$2,305.00

$51.39 Fairfax paper drive advert

$308.00

Total expenditure

$2,613.00

Income description

Amount

Paper sale @ $90 t at 8t is $720 less transport at $385  x 6 month less advert $52 x6

$1,698.00

Total income

$1,698.00

Total cost of project

$2,613.00

Project contribution

$613.00

Expected income

$3,698.00

Total amount requested

$2,000.00

FUNDING HISTORY

No previous funding

 


 

 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-209

Application summary and application assessment

APPLICANT

Wairoa Rangers Rugby Football Club

PHYSICAL ADDRESS

 

 

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Sport and recreation

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Wairoa Rangers Rugby Club team jerseys and equipment

PROJECT SUMMARY

The Wairoa Rangers Rugby Club gets together at the end of the regular rugby season and hosts visiting teams to games of rugby over 2 consecutive weekends. All children and teenagers from the local community are all eligible and encouraged to play, regardless of whether or not they have played rugby or any other sport before.

FUNDING FOR

We wish to purchase new rugby jerseys for the Wairoa Rangers Rugby Club.

PROJECT LOCATION

Clevedon A&P Showgrounds, Clevedon, Auckland

PROJECT DATES:

01/11/2015 - 30/11/2015

PROMOTION OF EVENT

Yes, WRRFC uses email and local flyers to advertise the 2 weekend events.

LOCAL BOARD ACKNOWLEDGEMENT

During the prize giving we will acknowledge the local board's contribution, as well as in emails leading up to the events.

ACTIVE PARTICIPANTS

100 +

AUDIENCE SIZE

200 +

PRIORITIES AND OUTCOMES

·      support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

The Wairoa Rangers Rugby Club is run by volunteers and encourages young boys and girls of all school age groups to participate in a community team activity annually. As children leave the community for college, this annual event gives them the opportunity to come back together annually and forms a strong and committed community. This year we had teams ranging from under 6/7 year olds to under 16/17 year olds, and just over 100 children and teenagers participated. We hosted teams from Papakura, Beachlands, and Northcote. In the past we have hosted teams from Pukekohe and Patumahoe.

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

38 rugby jerseys @ $75.40 each

$3,295.00

Total expenditure

$3,295.00

Income description

Amount

N/A

$0.00

Total income

$0.0

Total cost of project

$3,295.00

Project contribution

$1,295.00

Expected income

$0.00

Total amount requested

$2,000.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-211

Application summary and application assessment

APPLICANT

Hunua Ararimu Paparimu Valley Residents Assn.

PHYSICAL ADDRESS

 

LEGAL STATUS

Other: Residents association

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Hunua Triangle Planting - Insurance funding

PROJECT SUMMARY

The overall project is to plant out a triangle of barren land near the side of Hunua Road, near the intersection of Heald Road, Hunua.  The association will be planting trees and shrubs and the overall project will take about 5 years. Auckland Transport has agreed for the Association to initiate a planting programme for this triangle.  To this end Auckland Transport has given the association a "Licence of Occupy". A requirement of this Licence is that the Association take out and maintain public liability insurance, and funding for this is requested.

FUNDING FOR

Funding to cover Public Liability Insurance costs for a period of 5 years. This funding application is not for planting of the triangle. Planting will be funded by the community and a separate grant application may be made to cover cost of plants.

PROJECT LOCATION

Hunua Road / Heald Road crossing

PROJECT DATES:

15/09/2015 - 30/09/2020

PROMOTION OF EVENT

Yes, The planting project is being promoted within the community and local schools. Local schools and local artists have provided ideas towards the planting designs. Community members have been advised of the proposed project, and their views taken into account.

LOCAL BOARD ACKNOWLEDGEMENT

HAPVRA will acknowledge this contribution through its communication channels with the community, e.g. the Facebook page and The Informer and at any meetings of the Association and meetings held to promote and get support for the project.

ACTIVE PARTICIPANTS

10 - 15

AUDIENCE SIZE

Not applicable

PRIORITIES AND OUTCOMES

-     support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

-     support local environmental initiatives

 

The overall project is to plant out a triangle of barren land near the side of Hunua Road, near the intersection of Heald Road, Hunua. Auckland Transport has agreed for the Association to initiate a planting programme for this triangle. Planting of this triangle will improve the local area and enhance the environment. It will create a sense of pride in the community. Planting of trees and shrubs will discourage proliferation of weeds and thus benefit the environment. The planting will be done by community groups. School children of Hunua School have contributed design ideas for the Triangle. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Public Liability Insurance $200 per annum

$1,000.00

Total expenditure

$1,000.00

Income description

Amount

N/A

$0.00

Total income

$0.00

Total cost of project

$975.00

Project contribution

$25.00

Expected income

$1.00

Total amount requested

$975.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-212

Application summary and application assessment

APPLICANT

Auckland NZ VIEW

PHYSICAL ADDRESS

 

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Transportation

PROJECT SUMMARY

Transportation - the group contributes 50% towards member's costs of taxis/minibuses to get to and from group meetings,  functions, outings (approximately monthly) and annual national conference. Members group up in each area for cost effective transport

FUNDING FOR

Membership of this group and attendances at meetings is directly proportional to member’s limited budgets. Members are mostly elderly and widowed or living alone. They mostly have limited resources, often as a result of their lifelong disability. 

Transportation, especially outside of business hours timetables, is largely fulfilled by taxi rather than by public transport. VIEW group’s members up and arranges cost effective taxi and minibus transportation including the group 50% cost contribution. This application is towards the Group financial assistance, and has previously been supported by the Local Boards.

PROJECT LOCATION

Activities occur at different locations around south and central Auckland

PROJECT DATES:

01/07/2015 - 30/06/2016

PROMOTION OF EVENT

No,

LOCAL BOARD ACKNOWLEDGEMENT

In the Annual Report and at the AGM.

ACTIVE PARTICIPANTS

30+

AUDIENCE SIZE

30+

PRIORITIES AND OUTCOMES

·      support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

VIEW (Visually Impaired Empowering Women) members are mostly elderly, widowed or never married, and live alone. VIEW provides a forum to meet and share. Meetings include speakers who address issues of health, motivation, loneliness and isolation often experienced by this group. Obviously no member can self-drive, and in most cases are unable to use public transport. This grant will enable members to participate in community, enhancing their mental and social health, and in some cases their physical health also and also helps to prevent social isolation that occurs frequently in the visually impaired

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Transportation

$800.00

Total expenditure

$800.00

Income description

Amount

N/A

$0.00

Total income

$0.00

Total cost of project

$800.00

Project contribution

$400.00

Expected income

$0.00

Total amount requested

$400.00

FUNDING HISTORY

Application Number

Year of funding

Project Title

Programme

 Decisions/Allocation

PPK14_2015

2013/2014

Transport Assistance

Papakura Local Board Community Grant - Round 2

Approved

$400.00

MO14_2021

2013/2014

Assistance with taxi transport costs to meetings

Mangere-Otahuhu Local Board Community Grants - Round 2

Approved

$400.00

MR14_2028

2013/2014

Transportation assistance - Manurewa

Manurewa Local Board Community Grant - Round 2

Approved

$400.00

 


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-214

Application summary and application assessment

APPLICANT

Pukekohe & District ANZAC Day Trust Inc

PHYSICAL ADDRESS

Edinburgh Street

Pukekohe Auckland 2120

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Replace existing alarm system that has expired

PROJECT SUMMARY

The existing alarm system has completely failed and is worn out. A new alarm system is required to protect the fabric of the RSA Hall, which is attached to the Pukekohe Town Hall, together with the memorabilia and artefacts that the hall contains.

From application LG1603-128 moved to QR round.

FUNDING FOR

Replace existing alarm system

PROJECT LOCATION

RSA Hall Edinburgh Street, Pukekohe

PROJECT DATES:

01/09/2015 - 01/09/2015

PROMOTION OF EVENT

No,

LOCAL BOARD ACKNOWLEDGEMENT

Use of the new alarm.

ACTIVE PARTICIPANTS

 

AUDIENCE SIZE

 

PRIORITIES AND OUTCOMES

·      support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

To protect the fabric of the building and the memorabilia and artefacts of the Trust. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Replace Alarm System

$1,087.00

Total expenditure

$1,807.00

Income description

Amount

Nil

$0.00

Total income

$0.00

Total cost of project

$1,087.00

Project contribution

$1.00

Expected income

$

Total amount requested

$1,087.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-215

Application summary and application assessment

APPLICANT

Waiuku Golf and Squash Club Inc

PHYSICAL ADDRESS

PO Box 137

Waiuku Auckland 2341

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Sport and recreation

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Maintenance spray in previously replanted area

PROJECT SUMMARY

The objective of this project is to spray the weeds in an area of ground that is included in the Waiuku Golf and Squash Club lease but is not an actively used area of the golf course.  When the lease with the Auckland council for the golf course was last re-signed additional land areas that were are not active parts of the golf course were included in the lease.   The maintenance of these areas is not included in the general course maintenance contract as it is not an active area of the golf course.

FUNDING FOR

To enable us to extend the area of spraying completed by our course maintenance contractor to include a maintenance spray within an area of land within the Waiuku Golf and Squash club lease but is not covered within our main maintenance contract as it is not part of the playable area of the golf course.

PROJECT LOCATION

1 Racecourse Rd,

PROJECT DATES:

10/02/2016 - 31/03/2016

PROMOTION OF EVENT

No,

LOCAL BOARD ACKNOWLEDGEMENT

We will thank the local board on our Facebook page and in our newsletter to all members

ACTIVE PARTICIPANTS

1

AUDIENCE SIZE

446 (club members)

PRIORITIES AND OUTCOMES

-     support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

-     encourage a weed and pest-free natural environment

This project supports our main priority by increasing the amount of space within our 34 hectare council leased piece of land that is available for recreational use by our members and also members of the local community in our immediate surrounding area 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Spraying of site

$750.00

Total expenditure

$750.00

Income description

Amount

n/a

$0.00

Total income

$0.00

Total cost of project

$750.00

Project contribution

$0.00

Expected income

$0.00

Total amount requested

$750.00

FUNDING HISTORY

Application Number

Year of funding

Project Title

Programme

 Decisions/Allocation

EIF1156

2013/2014

Weed control and pants

Environment

Approved

$10,000.00

 

2014/2015

Facility Partnership Fund

 

$32,058.00


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-216

Application summary and application assessment

APPLICANT

Franklin Goal Ball Team

PHYSICAL ADDRESS

 

LEGAL STATUS

Other:

PROJECT TYPE

Sport and recreation

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Franklin Goal Ball Team

PROJECT SUMMARY

Franklin Goal Ball will be participating in the National tournament that is held Labour Weekend.

FUNDING FOR

We are requesting the entry fee for the tournament for 4 players and one coach. The cost is $150 per player and $75 for the coach, Total of $675.

PROJECT LOCATION

3/1 Rahiri Road, Mount Eden, 1024, Auckland

PROJECT DATES:

23/10/2015 - 26/10/2015

PROMOTION OF EVENT

Yes, Enter mini tournaments and would like to take to our local iwi and start at the Tainui games

LOCAL BOARD ACKNOWLEDGEMENT

Volunteering our services to the public and promoting the sport. Encouraging kids to take part in the sport and local schools. Visit special schools with children with visual impairments to promote the sport further. 

Display the name of the local board the contribute to our team as in on uniforms.

ACTIVE PARTICIPANTS

5 participants

AUDIENCE SIZE

 

PRIORITIES AND OUTCOMES

·      support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

Franklin Goal ball team are competing in the National tournament that is held Labour weekend in Auckland. The leading member of the New Zealand men's team Steven Rawiri has set this team up to promote the sport within the local community and to promote awareness of the blind and visual impairment sport throughout Franklin. Steven Rawiri is fully blind and there is one other member from the team that is partially blind. The sport is growing within Tokomauri Sports club and it is played by children and adults within the club aged between 10-60yrs. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Entry fee

$675.00

Total expenditure

$675.00

Income description

Amount

N/A

$0.00

Total income

$0.00

Total cost of project

$675.00

Project contribution

$675.00

Expected income

$0.0

Total amount requested

$675.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-217

Application summary and application assessment

APPLICANT

NZ Tree Crops Association, Franklin Branch

PHYSICAL ADDRESS

Franklin Food Forest

c/- Pukekohe High School

Pukekohe 2340

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Franklin Food Forest

PROJECT SUMMARY

The project aims to establish a community learning and demonstration facility based around the ecological principles of a working forest.

Four food forests are being established: an urban food forest (smaller scale, subset of normal 7 layers) of 128sqm; lifestyle food forest of 256sqm; growers food forest (to demonstrate that companion planting can work in a commercial operation) of 256sqm; shelter belt food forest (demonstrating that shelter belts do not have to be a mono culture) of 256sqm.  Once operational, the food forests will provide a rich source of scion wood and seeds for the community.

FUNDING FOR

As a consequence of the site having been sprayed with pesticides for many years, the soil life is deficient - sample worm counts have yielded less than one worm per spadeful over a range of samples.  This funding application is for specific soil remediation actions - biochar + compost applications, manure applications and mulching.

PROJECT LOCATION

The Orchard, Pukekohe High School, corner John Street/Glasgow Road

PROJECT DATES:

31/10/2015 - 29/11/2015

PROMOTION OF EVENT

Yes, Social media (Facebook group page), articles in Franklin County News and Waiuku Post - 2 articles in each local paper have already been published supporting earlier activities of this project.

LOCAL BOARD ACKNOWLEDGEMENT

Inclusion in profile pic of the project's Facebook group page, acknowledged by name in written articles.

ACTIVE PARTICIPANTS

120

AUDIENCE SIZE

360

PRIORITIES AND OUTCOMES

-     support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

-     there is an existing user agreement with at least one community user group/organisation (e.g. a learn-to-swim provider).

-     support local environmental initiatives

 

The Franklin Food Forest is a community learning and demonstration facility exploring alternate approaches to our food system, growing food sustainably and growing food on a small site. The site is run in conjunction with the Horticulture Department of Pukekohe High School and as the site develops, we will seek the co-involvement of other Franklin community groups to provide a community resource that is accessible every weekend. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Biochar/ Compost mix

$830.00

Chicken Manure

$250.00

Mulch

$250.00

Total expenditure

$1,330.00

Income description

Amount

none

$0.00

Total income

$0.0

Total cost of project

$1,330.00

Project contribution

$0.00

Expected income

$0.00

Total amount requested

$1,330.00

FUNDING HISTORY

Application Number

Year of funding

Project Title

Programme

 Decisions/Allocation

QR1614-105

2015/2016

New Zealand Tree Corps Association Conference 2016

Papakura Quick Response, Round One

$1,000.00

QR1603-106

2015/2016

New Zealand Tree Corps Association Conference 2016

Franklin Quick Response, Round One

$1,200.00

EIF14-1168

2013/2014

Purchase of plants

Environment

$2,000.00

 


 

 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-218

Application summary and application assessment

APPLICANT

Karaka Lakes Christmas lights Incorporated

PHYSICAL ADDRESS

 

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Events

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Karaka Lakes Christmas lights display

PROJECT SUMMARY

Most residents decorate and display their homes with Christmas lights. There is a sleigh to take children for rides pushed by Santa at no cost. A light and sound show operates nightly at Cornwall place. A life size reindeer is also available for children to sit on for a great Christmas photo opportunity.

FUNDING FOR

As part of the resource consent we have had to pay for, Auckland transport required a road plan that is to be managed by Traffic Management NZ

PROJECT LOCATION

20 Cornwall place, 17 Wawatai drive and All of Karaka lakes sub division

PROJECT DATES:

01/12/2015 - 24/12/2015

PROMOTION OF EVENT

No,

LOCAL BOARD ACKNOWLEDGEMENT

A lighting matrix is displayed at 20 Cornwall place and acknowledgement of support will be displayed at the end of each show.

ACTIVE PARTICIPANTS

160 homes

AUDIENCE SIZE

10,000 + over 24 days

PRIORITIES AND OUTCOMES

·      work with local partners to help to make the community feel safe

Last year we had 10,000 people come into our community to view the lights in Karaka Lakes. This year we have had to provide a road plan demanded by Auckland transport at a considerable cost to our local residents. A resource consent plan has also been obtained which includes the involvement of The Maori warden fraternity to control road and Pedestrian traffic.

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Traffic management

$8,400.00

Total expenditure

$

Income description

Amount

There is no income derived from this event

$0.00

Total income

$

Total cost of project

$8,400.00

Project contribution

$8,400.00

Expected income

$0.00

Total amount requested

$2,000.00

FUNDING HISTORY

Application Number

Year of funding

Project Title

Programme

 Decisions/Allocation

 LESF25

2015/2016

Karaka Lakes Christmas Lights

Round 1 Local Events Support Fund

Declined

$0.00


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-219

Application summary and application assessment

APPLICANT

Counties Polocrosse Club Inc

PHYSICAL ADDRESS

588 Glenbrook Road

Patumahoe Auckland 2679

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Events

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Provision of an Ambulance and Paramedic at the Polocrosse Carnival

PROJECT SUMMARY

A new safety requirement is to have a fully trained paramedic present during the playing period of the carnival.

FUNDING FOR

To fund the St John Ambulance component of the carnival cost.

PROJECT LOCATION

588 Glenbrook Road Patumahoe

PROJECT DATES:

11/12/2015 - 13/12/2015

PROMOTION OF EVENT

Yes, Local newspapers, notice boards and websites

LOCAL BOARD ACKNOWLEDGEMENT

With Franklin Local Board and Auckland Council flags on the main road entrance and around the venue.  Photographs on our websites and local newspaper articles.  Public announcements during the event.  Recognition on Sponsorship on our webpages and acknowledgement at prize giving.

ACTIVE PARTICIPANTS

120- 150 players (20 plus teams)

AUDIENCE SIZE

Total attendees 300 plus

PRIORITIES AND OUTCOMES

-     support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

-     support initiatives that celebrate our arts, culture and heritage

 

The funding will help support the Sporting event that attracts participants from the local area and further afield. We have a strong rural and sporting heritage in the area and this sport encompasses that rural flavour as it is played extensively by farming and rural based families. 
Members of the Counties Polocrosse Club come from Hunua, Clevedon, Drury, Patumahoe, Bombay, Pukekohe and Waiuku. As a local sporting organisation we try to ensure that our events are run well and engage the support of local business for sponsorship and not to rely on or expect on going Council funding.

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Ambulance Paramedic

$1,834.00

Venue Hire, advertising and Prizes

$2,200.00

Hire equipment, Sound system, portaloo's and shower hire

$3,800.00

Total expenditure

$7,834.00

Income description

Amount

Player Fees

$4,200.00

Event Sponsorship

$2,000.00

Total income

$6,200.00

Total cost of project

$7,834.00

Project contribution

$6,000.00

Expected income

$6,200.00

Total amount requested

$1,834.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-221

Application summary and application assessment

APPLICANT

Pukekohe Joggers & Walkers Club

PHYSICAL ADDRESS

58 Station Road

Pukekohe Auckland 2120

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Events

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Pukekohe Joggers and Walkers Half Marathon and 6km Fun Run/Walk

PROJECT SUMMARY

Annual Fun Run/Walk on road. Own Clubrooms and grounds on landscaped site .Joggers and Walkers Club which meets most days of the week and attends other clubs open days and fun events.

FUNDING FOR

Traffic Management Plan costs.

PROJECT LOCATION

58 Station Road Pukekohe

PROJECT DATES:

18/10/2015 - 18/10/2015

PROMOTION OF EVENT

Yes, Local Newspapers already promoting. Facebook and other web sites.

Entries displayed in local shops.

LOCAL BOARD ACKNOWLEDGEMENT

Through written acknowledgement to the Board and in club minutes.

ACTIVE PARTICIPANTS

350

AUDIENCE SIZE

500

PRIORITIES AND OUTCOMES

-     promote environmental responsibility through supporting events that aim for zero waste (reduce, reuse, recycle)

-     support events that celebrate our distinctive local communities and enable people to come together

-     support events that aim to be financially sustainable and become a regular and celebrated part of the Franklin event calendar

All voluntary event organisers, marshals, cleaners and other supporters. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Zonta

$1,000.00

St Johns Ambulance

$650.00

Traffic Management Plan

$2,000.00

Total expenditure

$3,650.00

Income description

Amount

Entry Fees

$6,250.00

Total income

$6,250.00

Total cost of project

$2,650.00

Project contribution

$2,650.00

Expected income

$6,250.00

Total amount requested

$2,000.00

FUNDING HISTORY

No previous funding

 


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-222

Application summary and application assessment

APPLICANT

Waiuku Lions Club Inc.

PHYSICAL ADDRESS

 

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Events

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Waiuku Lions Sand to Mud Fun Run

PROJECT SUMMARY

Sand to Mud is a Fun Run for all community members from competitive runners to Mums with kids, Business groups, Clubs etc.

Also hold a Family Fun Day at Massey Park during & after event with kid’s games, Tug & War, stalls, Music etc.

Major Fundraising event of Lions Year with all profits going back into Youth Activities - 8 x Camp Adair YMCA Holiday Camps, 1 x Sec School Aust exchange student, financial support for Clubs & individual s

FUNDING FOR

For the last few years FLB has kindly granted $500 which goes to pay for 2 x Portaloo Toilet hire on day, St John First Aider & Ambulance provision.

PROJECT LOCATION

Karioitahi Beach Start & Massey Park finish / prize giving etc.

PROJECT DATES:

10/04/2016 - 10/04/2016

PROMOTION OF EVENT

Yes, Lions Facebook page, WBDA Friday newsletter, window posters, NZ Runner event calendar, Lions District & Zone event programmes,

LOCAL BOARD ACKNOWLEDGEMENT

Announcements of sponsors by Ground MC during event

Sponsors Thank you advert in POST Newspaper with AC/FLB as major sponsor

ACTIVE PARTICIPANTS

700 entrants

AUDIENCE SIZE

300 spectators / family

PRIORITIES AND OUTCOMES

-     support events that celebrate our distinctive local communities and enable people to come together

-     support events which encourage visitors to spend more time in Franklin as a destination

Widely publicised event attracts people from outside Franklin to utilise the community spaces etc. Open to all ages & capability as prises are on lucky draw rather than competitive positions. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

2 x Portaloo Hire

$207.00

St John First Aid

$207.00

Other costs see 2015 accounts

$1,600.00

Total expenditure

$2,014.00

Income description

Amount

Runners fees

$5500.00

Total income

$5,500.00

Total cost of project

$2,0174.00

Project contribution

$1.00

Expected income

$7,000.00

Total amount requested

$500.00

FUNDING HISTORY

No previous funding

 


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-223

Application summary and application assessment

APPLICANT

Clevedon Business Association (Inc.)

PHYSICAL ADDRESS

 

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Clevedon Business Association Inc.- Trails Steering Group

PROJECT SUMMARY

The aim of the CBA Trails Steering Group is to assist stakeholders in implementing PC32 and delivering an integrated, multi-use trails network for Clevedon, by

-  assisting the wider communities involvement in the process

- providing a foundation structure for co-operation between the stakeholders including landowners, Auckland Council and residents, 

- maximising integration and cohesion of the trails; 

-planning for maximum realisation of future potential for the Clevedon trails.

The Trails Steering Group has started drafting a Trails Management Plan for the Clevedon Trails Network, incorporating the Recreational Trails and the Bridle Trails.  That Plan will satisfy Council consenting requirements. In order to do this consultation is required with the community hence the desire to hold a community workshop in the near future.

FUNDING FOR

We are seeking funding to meet costs over the next few months in respect of this ongoing project.  These include the room hireage costs of holding planning meetings for the Trails Steering Group at the Clevedon District Centre, room hireage of larger premises for a community workshop, costs associated with obtaining CAD base of PC32 area, printing costs of several colour maps and several colour draft iterations of the Trails Management Plan (already 30 pages) for workshopping.

PROJECT LOCATION

Clevedon (as identified in Plan Change 32 and Clevedon Village Structure Plan)

PROJECT DATES:

12/10/2015 - 12/01/2016

PROMOTION OF EVENT

Yes, Clevedon website http://www.clevedon.co.nz, local media including Pohutukawa Coast Times and Clevedon Roundup, community notice boards at Clevedon Superette and local cafes and to Clevedon School parents through school website. Other ideas are to be discussed.

LOCAL BOARD ACKNOWLEDGEMENT

On the Clevedon website http://www.clevedon.co.nz, via local media including Pohutukawa Coast Times and Clevedon Roundup, invite local board members to meetings of Trails Steering Group and to the community workshop and ensure there is acknowledgment of the local board's contribution at the commencement of the community workshop verbally and placing logo on printed material.

ACTIVE PARTICIPANTS

up to 12 members of Steering Group

AUDIENCE SIZE

80

PRIORITIES AND OUTCOMES

-     support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

-     support local environmental initiatives

 

Plan Change 32 and the Clevedon Village Structure Plan provide for an extensive network of trails for Clevedon, both Indicative Walkways (Recreational Trails) and Indicative Bridleways and require landowners subdividing land on which they are shown to make provision for them. The CBA with support from Franklin Local Board representatives and Auckland Council (Parks) has formed a Trails Steering Group to assist stakeholders in implementing PC32 and deliver an integrated, multi-use trails network for Clevedon, enabling residents to enjoy off-road connectivity within the Clevedon Structure Plan area and residents and visitors to access Clevedon’s rural amenities, including the Wairoa River. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Venue Hire - 4 meetings -Clevedon District Centre (2 1/2 hours each) at $24 per hour (peak rate) $60 per meeting

$240.00

Venue Hire - Community Workshop - Clevedon Hall (5 hours) (peak rate $49 per hour)

$245.00

CAD cost for iteration of plan with coloured index

$874.00

Photocopying - 15 copies of A0 size coloured map, 20 copies of 60 page double sided booklet  with 6 pages colour A3 inserts for Steering Group and workshop

$1,003.00

Total expenditure

$2,362.00

Income description

Amount

Donations or alternative grant only potential ways of funding costs

$0.00

Total income

$0.00

Total cost of project

$2,362.00

Project contribution

$0.00

Expected income

$0.00

Total amount requested

$2,000.00

FUNDING HISTORY

Application Number

Year of funding

Project Title

Programme

 Decisions/Allocation

CDACCD132017

2014/2015

Franklin LB CDAC work programme

Non-contestable

$3,000.00

N/A

2015

Community Engagement

Non-contestable

$768.00

 


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-225

Application summary and application assessment

APPLICANT

Counties Polocrosse Club Inc

PHYSICAL ADDRESS

588 Glenbrook Road

Patumahoe Auckland 2679

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Events

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Provision of an Ambulance and Paramedic at the Polocrosse Carnival

PROJECT SUMMARY

A new safety requirement is to have a fully trained paramedic present during the playing period of the carnival.

FUNDING FOR

To fund the St Johns Ambulance component of the carnival cost

PROJECT LOCATION

588 Glenbrook Road Patumahoe

PROJECT DATES:

20/02/2016 - 21/02/2016

PROMOTION OF EVENT

Yes, Local newspapers, notice boards and websites

LOCAL BOARD ACKNOWLEDGEMENT

With Franklin Local Board and Auckland Council flags on the main road entrance and around the venue.  Photographs on our websites and local newspaper articles.  Public announcements during the event.  Recognition on Sponsorship on our webpages and acknowledgement at prize giving.

ACTIVE PARTICIPANTS

120- 150 players (20 plus teams)

AUDIENCE SIZE

Total attendees 300 plus

PRIORITIES AND OUTCOMES

-     support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

-     support initiatives that celebrate our arts, culture and heritage

The funding will help support the Sporting event that attracts participants from the local area and further afield. We have a strong rural and sporting heritage in the area and this sport encompasses that rural flavour as it is played extensively by farming and rural based families. Members of the Counties Polocrosse Club come from Hunua, Clevedon, Drury, Patumahoe, Bombay, Pukekohe and Waiuku. As a local sporting organisation we try to ensure that our events are run well and engage the support of local businesses for sponsorship and not to rely on or expect on going Council funding. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Ambulance Paramedic

$1,834.00

Venue Hire, advertising and Prizes

$2,200.00

Hire equipment, Sound system, portaloo's and shower hire

$3,800.00

Total expenditure

$7,934.00

Income description

Amount

Player Fees

$4,200.00

Event Sponsorship

$2,000.00

Total income

$6,200.00

Total cost of project

$7,834.00

Project contribution

$6,200.00

Expected income

$6,000.00

Total amount requested

$1,834.00

FUNDING HISTORY

No previous funding


 

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-227

Application summary and application assessment

APPLICANT

Puni School Parent Teachers Association

PHYSICAL ADDRESS

 

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Arts and culture

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Franklin Multicultural Festival

PROJECT SUMMARY

Each year at the end of term 1, Puni School and PTA organise the Franklin Cultural Festival to celebrate the varied ethnic groups of Pukekohe and the surrounding areas.   The Festival is run in conjunction with the Counties Manukau Ethnic Council and sporting bodies of Franklin. It provides an opportunity for schools to perform and celebrate the many cultural groups within their school (including Kapa Haka). We also have a range of adult and family based performances to celebrate our diverse community.

FUNDING FOR

The three key parts that allow the Multicultural performances to be a success, for both the performers and the audience.

- Sound system,  Stage, Marquee (for weather extremes)

PROJECT LOCATION

Pukekohe Intermediate,  Queen St Pukekohe  2120

PROJECT DATES:

02/04/2016 - 02/04/2016

PROMOTION OF EVENT

Yes, Advertise through the paper, newsletters,  flyers through schools and local businesses, road signs and Te Huarahi Trust Network

LOCAL BOARD ACKNOWLEDGEMENT

Through our school website, newsletters, signage, flyers and the sponsored sports t shirts will also have the Franklin Board's logo

ACTIVE PARTICIPANTS

300

AUDIENCE SIZE

1100

PRIORITIES AND OUTCOMES

-     support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

-     support initiatives that celebrate our arts, culture and heritage

 

Each year at the end of term 1, Puni School and PTA organise the Franklin Cultural Festival to celebrate the varied ethnic groups of Pukekohe and the surrounding areas. The Festival is run in conjunction with the Counties Manukau Ethnic Council and sporting bodies of Franklin. It provides an opportunity for schools to perform and celebrate the many cultural groups within their school (including Kapa Haka). We also have a range of adult and family based performances to celebrate our diverse community. 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Stage Hire - attached invoice from 2015

$4,198.00

Marquee Hire

$739.00

Sound system

$940.00

Total expenditure

$5,877.00

Income description

Amount

entry fee  - gold coin donation at the gate

$1,100.00

Total income

$1,100.00

Total cost of project

$8,000.00

Project contribution

$2,000.00

Expected income

$1,100.00

Total amount requested

$2,000.00

FUNDING HISTORY

Application Number

Year of funding

Project Title

Programme

 Decisions/Allocation

R2LESF107

2014/15

Franklin Multicultural festival

Round2 Local Events Support Fund

Approved

$6,000.00

Franklin Quick Response, Round Two, 2015/2016 – Application number: QR1603-228

Application summary and application assessment

APPLICANT

YMCA of Auckland Inc

PHYSICAL ADDRESS

2487 Hunua Road RD3

Hunua Auckland 2583

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Events

INDIVIDUAL OR ORGANISATION

Group/organisation

PROJECT SUMMARY

PROJECT TITLE

Hunua Village Summer Fete

PROJECT SUMMARY

The fete provides people with an opportunity to escape the silly season and spend time with family and friends at the iconic Camp Adair. With local entertainment, outdoor activities,  a market and old school games amongst some of what is on offer it is sure to attract the target audience which is families, in particular those that are local to Hunua.

FUNDING FOR

We are requesting support with funding towards the marquee, staging and performers costs.

PROJECT LOCATION

Camp Adair, 2487 Hunua Road RD3, Hunua 2583

PROJECT DATES:

06/12/2015 - 06/12/2015

PROMOTION OF EVENT

Yes, The event will be promoted on YMCA website, Facebook, eventfinder and at local schools and pre-schools. We will utilise where possible free advertising but may also undertake radio advertising.

LOCAL BOARD ACKNOWLEDGEMENT

Local Boards will be acknowledged through our website, e-newsletter, annual report, financial report,

In our external magazine "Community”, a local board flag at the event and inviting local board members to the event. We welcome the opportunity to discuss further any other

ways in which the Local Boards would like to be acknowledged

ACTIVE PARTICIPANTS

10

AUDIENCE SIZE

1000

PRIORITIES AND OUTCOMES

-     encourage smoke-free events, particularly those targeting children, young people and their families

-     support events that celebrate our distinctive local communities and enable people to come together

-     support events that aim to be financially sustainable and become a regular and celebrated part of the Franklin event calendar

All of the grounds at Camp Adair are smoke-free which is particularly important given the family nature of the event 

FINANCIAL INFORMATION / BUDGET

Expenditure item

Amount

Marquee, staging hire & performer fees

$6,000.00

other costs, including staff, Santa’s grotto etc.

$6,150.00

signage, banners, bunting, advertising

$4,500.00

Total expenditure

$16,650.00

Income description

Amount

stallholders

$375.00

Total income

$375.00

Total cost of project

$16,650.00

Project contribution

$1,700.00

Expected income

$375.00

Total amount requested

$2,000.00

FUNDING HISTORY

Application Number

Year of funding

Project Title

Programme

 Decisions/Allocation

AENC2

2015/16

Albert-Eden Schools Cultural Festival

Albert Eden non-contestable,

Approved

$16,000.00

AENC1

2015/16

Albert-Eden Kids in Parks

Albert Eden non-contestable,

Undecided

$0.00

REF1600035

2015/16

Walk the Line 2016

Regional Event Fund

Undecided

$0.00

A-E1415_100105

2014/15

Badminton/Netball Resources

LB - Albert-Eden Local Board Community Grant

Declined

$0.00

WMIF1415055

2014/15

Reduce, reuse, recycle - Feeding the Worms

Waste Minimisation and Innovation Fund  2015 small grants

Undecided

$0.00

 OP15-2057

2014/15

Raise Up youth projects in Otara and Papatoetoe

Ōtara-Papatoetoe Local Board Community Group Funding Round 2

Approved

$3,500.00

 KP15_2027

2014/15

YMCA Basketball (Kaipatiki)

Kaipatiki Local Board Community Group Funding -  Round 2

Approved

$4,500.00

 FN15-2063

2014/15

Outdoor movie project (Franklin)

Franklin Local Board Community Group Funding - Round 2

Declined

$0.00

 MO15-2058

2014/15

Raise Up - youth projects (Mangere-Otahuhu)

Mangere-Ōtāhuhu Local Board Community Group Funding - Round 2

Approved

$3,000.00

 A-E1415_100055

2014/15

Community Group Resources

LB - Albert-Eden Local Board Community Grant

Approved

$965.00

 IRCF14/15 006

2014/15

 

Interim Regional Fund: Arts and Community

Declined

$0.00

MT1_141500009

2014/15

Boxfit - A Raise Up Activity for Local Youth

Maungakiekie-Tamaki Local Board Discretionary Community Funding

Declined

$0.00

 HM15_1009

2014/15

Massey Holiday Programme

Henderson-Massey Local Board Community Group Funding - Round 1

Approved

$5,000.00

CWF15_1012

2014/15

Raise Up Youth Development Programme

West - Community Wellbeing Fund, Round 1

Approved

$1,000.00

 SCF-15020

2014/15

Raise Up

North - Strengthening Communities Fund, Round 1

Approved

$7,750.00

CGF15_1021

2014/15

Emergency Response Equipment

North - Community Grants Fund

Approved

$4,500.00

 MA15-1014

2014/15

Child Protection and Kindy Rocks Training for staff

Manurewa Local Board Community Group Funding -  Round 1

Declined

$0.00

 PA15-1006

2014/15

Child Protection and Kindy Rocks Training for staff

Papakura Local Board Community Group Funding - Round 1

Declined

$0.00

 UP15_1008

2014/15

Gymnastics

Upper Harbour Local Board Community Group Funding -  Round 1

Undecided

$0.00

LGFC15_1015

2014/15

YMCA Basketball

North - Large Grants Fund (Community)

Declined

$0.00

REF1500046

2014/15

Walk the Line 2015

Regional Event Fund

Undecided

$0.00

MT1314_300019

2013/14

Boxfit

LB - Maungakiekie-Tamaki Local Board Community Grant - Round 3

Approved

$2,000.00

 AE1400030

2013/14

Raise up - New Found Sound

LB - Albert-Eden Local Board Community Grant - Round 3

Approved

$1,500.00

SCF14_2073

2013/14

raise

North - Strengthening Communities Fund - Round 2

Declined

$0.00

 DT14_2004

2013/14

Youth Events

LB - Devonport-Takapuna Local Board Community Grant - Round 2

Approved

$1,000.00

 KT14_2002

2013/14

Youth Events - Kaipatiki area

LB - Kaipatiki Local Board Community Grant - Round 2

Approved

$2,798.75

 UH14_2004

2013/14

Basketball upgrade

LB - Upper Harbour Local Board Community Grant - Round 2

Declined

$0.00

 HM14_2011

2013/14

Basketball Upgrade

LB - Henderson-Massey Local Board Community Grant - Round 2

Declined

$0.00

HB2014_2004

2013/14

Shakespeare Lodge

LB - Hibiscus and Bays Local Board Community Grant - Round 2

Approved

$2,336.00

 PPK14_2001

2013/14

ECE Papakura Garden development

LB - Papakura Local Board Community Grant - Round 2

Approved

$3,000.00

 LPCG_2001

2013/14

Early Childhood Education Papakura Garden Project

South - Local Papakura Community Grants - Round 2

Declined

$0.00

2014_200313

2013/14

Volume North

Creative Communities Scheme  Round 2

Approved

$0.00

2014_200312

2013/14

Volume West

Creative Communities Scheme  Round 2

Approved

$0.00

2014_200010

2013/14

Volume Central

Creative Communities Scheme  Round 2

Declined

$0.00

 FR14_2003

2013/14

Over 60s Camp

LB - Franklin Local Board Community Grant - Round 2

Declined

$0.00

REF14S00011

2013/14

Walk The Line

Regional Event Fund - Supplementary Round : Maori, Youth, and Winter Events

Undecided

$0.00

 CG14_2035

2013/14

Ellerslie ELC Centre

Central - Community Group Assistance Fund - Round 2

Declined

$0.00

 AE14-2014

2013/14

Raise Up - A youth development project

LB - Albert-Eden Local Board Community Grant - Round 2

Declined

$0.00

 MT14-2018

2013/14

Raise Up - A youth development project

LB - Maungakiekie-Tamaki Local Board Community Grant - Round 2

Declined

$0.00

 WTM14-2006

2013/14

Raise Up 'n' Represent - A Youth Development project

LB - Waitemata Local Board Community Grant - Round 2

Declined

$0.00

 PKT14-2002

2013/14

Raise Up 'n' Represent - A Youth Development project

LB - Puketapapa Local Board Community Grant - Round 2

Declined

$0.00

OR14_100006

2013/14

Raise Up 'n' Represent - A Youth Development project

LB - Orakei Local Board Community Grants - Round 1

Declined

$0.00

 LGFC00040

2013/14

Y-Outdoor facilities

North - Large Grants Fund (Community)

Declined

$0.00

MR14_100011

2013/14

Exploring our Natural Environment at YMCA ECE Manurewa

LB - Manurewa Local Board Community Grant - Round 1

Declined

$0.00

 LPCG00001

2013/14

Papakura Early Childhood Education Science Corner

South - Local Papakura Community Grants - Round 1

Declined

$0.00

SCF14_100013

2013/14

Raise Up Youth Development Programme for YMCA North Shore

North - Strengthening Communities Fund - Round 1

Approved

$15,000.00

 


Franklin Local Board

24 November 2015

 

 

Franklin Local Board, Unallocated Local and Sports Parks Capital Development Funding.

 

File No.: CP2015/23914

 

  

 

Purpose

1.       The Franklin Local Board (FLB) to confirm a number of projects for the yet to be allocated local and sports parks (LSP) capital development funding of $371,500.00.

Executive Summary

2.       At the 29 September 2015 FLB Business meeting the LSP work programme was confirmed. A balance of $371,500.00 was left within the capital development programme with a number of projects yet to be prioritised.

3.       Projects for consideration were as follows:

i)    Training lights for the Beachlands Domain

ii)   Further development at Roulston Park, Pukekohe

iii)   Funding for improvements towards the Waiuku Skatepark

iv)  Funding towards a new skatepark at Clarks Beach  

4.       A workshop with the FLB was held on 27 October 2015 to discuss a number of development projects within the FLB area yet to be approved. Direction was provided by the Board to enable a final report to be written recommending the priority projects for the remaining balance of capital expenditure funding.

 

Recommendation/s

That the Franklin Local Board confirms the following projects and budgets to be included in the local and sports parks work plan for 2015/16:

a)   Installation of training lights for the Beachlands Domain - $250,000.00

b)   Design plans for the future development of Roulston Park, Pukekohe - $25,000.00

c)   Development of the Waiuku Skatepark in conjunction with the Waiuku Lions Club Inc - $65,000.00

d)   Design plans for a new skatepark at Clarks Beach - $25,000.00

 

Comments

5.       The larger project of training lights for the Beachlands Domain required consideration and discussion by the FLB as demands for improved sports parks facilities within Beachlands has been focussed on Beachlands Domain and Te Puru Park.

6.       The Beachlands Maraetai Association Football Club Inc (BMAFC) use both sports parks for practice and games. The FLB are aware there has been much lobbying to improve facilities at Te Puru Park.

7.       The FLB in 2015 has funded the ‘Te Puru Park Feasibility Study’ which will result in establishing clear direction for growth and development of this sports park into the future. The report has yet to be completed.


8.       BMAFC is a club that has grown in numbers substantially and their main base at Beachlands Domain struggles to cater for demand and needs for winter practice. The Club has been advocating for improvement of infrastructure to better meet the need of a growing club and to maximise the use of the facility. With improved training facilities at this park specifically lighting would enable greater use of the park for training purposes, spread the load on the sports platforms and reduce the need to train at Te Puru Park.

 

9.       Beachlands Domain has a confirmed layout of sports platforms which enables the installation and configuration of training lights to be less challenging to install.

10.     Te Puru Park is presently working on their long term plan reviewing, management, future development and use of the sports park. Final sports platform layout will be required as part of this project along with a cohesive lighting plan to ensure the sports platform use is maximised. This part of the project has yet to be approved and funded.

11.     If the BMAFC had complete field lighting at Beachlands Domain their club requirements would be met at this park.  This would result in reduced competition for training space at Te Puru Park given their limited lighting in place. At this park there are demands from football and rugby for winter practice space.

12.     The LSP team including the sports turf advisor are recommending that training lights are installed at Beachlands Domain which is strongly supported by the BMAFC. The cost to install lighting at the Beachlands Domain is $250,000.00.

13.     The Board at the workshop discussed the merits of training lights at both sports parks and indicated that their preference was to fund the installation of training lights at Beachlands Domain. This is a project that if confirmed will be completed by 30 June 2016.

14.     In 2014 a draft Preliminary Heritage Assessment sand Feasibility Study was completed for Roulston Park, Pukekohe. The report provided a number of options to improve this park to meet the needs of the Pukekohe Historical Society and park users with a strong emphasis on the historical importance of the park.

15.     The Board expressed a desire to progress the recommendations of this report. It is proposed to develop detail plans, based on a Board approved concept to, enable the Board to plan (including any consent requirements) further development of the park. The cost of the project is $25,000.00

16.     The Waiuku skatepark redevelopment has been a project under discussion by the Board for some time. The Lions Club of Waiuku has indicated that they are prepared to assist and fund improvements to this facility with a budget of $65,000.00. The Board expressed a view to work with the Lions and to match their funding of $65,000.00.

17.     Concept plans for the improvements to this skatepark have been completed.  An investment of $130,000.00 to improve this facility and will ensure ongoing use for skaters into the future.

18.     The skatepark at Clarks Beach has been in use for many years, a community project built by volunteers with funding from the previous Council. The skatepark is now in need of replacement which the Board is supporting in principle. It is proposed to develop plans and cost for a new facility to then enable the Board plan for future construction of a new facility.

19.     Plans (including any consent requirements) to be developed in conjunction with skaters/community is estimated to cost - $25,000.00

20.     There is a small balance of $6,500.00 left within this capital development budget that is recommended to be made available to the above projects for any addition costs required, subject to further discussion with the FLB.


Consideration

Local Board views and implications

21.     The Franklin Local Board is the decision maker.

Māori impact statement

22.     While the decision making process does not fully impact on mana whenua development of public managed whenua/parkland will include consultation with mana whenua as is required along with the facilitation of wider Māori (non mana whenua).

 

Implementation

23.     Should the FLB approve the recommendation to proceed with these projects then all work will be completed by 30 June 2016.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Greg Lowe - Team Leader – Local and Sports Parks South

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

 


Franklin Local Board

24 November 2015

 

 

Local Delivery Initiatives - Volunteer Programmes and 'Out and About' Programme and Events in Parks

 

File No.: CP2015/24137

 

  

 

Purpose

1.       To approve the Local and Sports Parks Local Delivery Initiative (LDI) Work Programmes for Volunteers and Programmes and Events in Parks.

Executive Summary

2.       This is a focal area of operation for Local and Sports Parks that is not covered by the Asset Based Services budget.

3.       These budgets are used to connect the community with parks and in some cases activate places created by development of parks and reserves.

4.       An explanation of the activities is covered in the body of the report.

5.       The Board is asked to note that there is some flexibility to meeting needs and aspirations of the communities served and so there could be some changes during the course of the year.

.

Recommendation/s

That the Franklin Local Board endorses the 2015/16 Local and Sports Parks Local Delivery Initiative budgets for Volunteers and Programmes and Events, noting that if there are any significant changes to this programme it will be reported during the year.

 

Comments

6.      

 

Group

15/16 Programme

Estimated Cost

Waiuku Waterfront and Advisory Committee

Waiuku Clean Up

Mud basin monitoring and beautification

$1,000

$10,000

Pohutukawa Community Association

Maraetai and Omana plantings and associated costs

$10,000

Kawakawa Bay Community Association

Plantings of pohutukawa and coastal plants and associated costs

$10,000

Mudlarks Waiuku

Mangrove removals and associated costs

$60,000

Whitford Estuary Conservation Society

Planting planning

$1,000

Awhitu Landcare Group

Planning at present

$2,000

Clarks Beach Clean up

Beach clean-up, plantings

$5,000

Waiuku Shrine Group

Clean ups

$1,000

Department of Corrections

Supply of portaloo on trailer

$3,000

 


 

7.       LDI Parks Programmes and Events; $40,000.

The Summer programme is detailed below and the winter programme will be presented to the Board in early 2016:

Local Board

Event

Location

Date

Month

Franklin

Amazing Race

Bledisloe Park

1

October

Franklin

Summer Skate Series

Massey Park - Waiuku

24

October

Franklin

Park Sport

Hamilton Estate

27

October

Franklin

Park Sport

Hamilton Estate

3

November

Franklin

Park Sport

Hamilton Estate

10

November

Franklin

Park Sport

Hamilton Estate

17

November

Franklin

Ranger Guided Walk

Clevedon Scenic Reserve

19

November

Franklin

Park Sport

Hamilton Estate

24

November

Franklin

Park Bus Tour

Barry Curtis Park

26

November

Franklin

Park Fun Day

Samuel Miller Reserve

27

November

Franklin

Park Sport

Hamilton Estate

1

December

Franklin

Story time in park

Kevin Lawrence Park(Waiuku Lib)

4

December

Franklin

Park Sport

Hamilton Estate

8

December

Franklin

Ranger Guided Walk

Beachlands/Maraetai Walkway

15

December

Franklin

Park Sport

Hamilton Estate

15

December

Franklin

Art in the Park

Bledisloe Park

5

January

Franklin

Beach Day

Maraetai Beach

7

January

Franklin

Beach Day

Kawakawa Bay

12

January

Franklin

Park Fun Day

Massey Park - Waiuku

15

January

Franklin

Beach Day

Clarks Beach

20

January

Franklin

Amazing Race

Maraetai Park

21

January

Franklin

Kite Day

Bledisloe Park

25

January

Franklin

Park Sport

Kennelly Park

11

February

Franklin

Park Sport

Kennelly Park

18

February

Franklin

Ranger Guided Walk

Te Ara o Whangamaire Walkway

23

February

Franklin

Park Sport

Kennelly Park

25

February

Franklin

Park Bus Tour

Tamakae Reserve

3

March

Franklin

Ranger Guided Walk

Waiti Bay Reserve to Tawhitokino Regional Park

3

March

Franklin

Park Sport

Kennelly Park

3

March

Franklin

Park Sport

Kennelly Park

10

March

Franklin

Park Sport

Kennelly Park

17

March

Franklin

Park Fun Day

Sunkist Bay Reserve

18

March

Franklin

Park Sport

Kennelly Park

24

March

Franklin

Ranger Guided Walk

Beachlands/Maraetai Walkway

29

March

 

 

Consideration

Local Board views and implications

8.       The Franklin Local Board workshopped the programmes and provisionally agreed on these budgets on 29 September 2015.

Māori impact statement

9.       Where a parks programme or activity is deemed to have an impact on Maori cultural and spiritual values, consultations with mana whenua will be undertaken in accordance with established protocols.

Implementation

10.     The operation year began on 1 July 2015 and the programmes have continued since.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Biran Singh - Team Leader Specialists and Programmes - Local and Sports Parks South

Authorisers

Jane Aickin - Manager Local and Sports Parks Central

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

 


Franklin Local Board

24 November 2015

 

 

Franklin Local Board Performance Report to September 2015

 

File No.: CP2015/23072

 

  

 

Purpose

1.       To update the Franklin Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.

Executive summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. 

3.       Auckland Council departments also present quarterly performance reports to the local boards

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report

5.       The attached report contains the following reports this quarter

·    Local Community Services including Libraries

·    Local Environmental Management

·    Local Sports Parks and Recreation

·    Local Board Financial Performance

 

Recommendation/s

That the Franklin Local Board receives the Performance Report for the Franklin Local Board for the financial quarter ended September 2015.

 

Comments

6.       In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local board views and implications

7.       The report is presented to the Franklin Local Board members at a workshop prior to the business meeting.

Maori impact statement

8.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

 

Attachments

No.

Title

Page

aView

Franklin Local Board Performance Report to September 2015

56

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Angeline Barlow - Relationship Manager

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Franklin Local Board

24 November 2015

 

 

New Road Name Approval for the residential subdivision by Brooklands TMT Partnership at 600 North Road, Clevedon

 

File No.: CP2015/22597

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Franklin Local Board, for a new road name for a road created by way of subdivision at 600 North Road, Clevedon.

Executive Summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names.  These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3.       Following assessment against the road naming criteria, the road names ‘Brooklands Rise’ (applicant’s preferred road name), ‘George Wheeler Rise’ and ‘Bush Rise’ were determined to not meet the road naming guideline criteria. 

4.       Local iwi groups were consulted and Ngai Tai Ki Tamaki Tribal Trust opposed the names originally proposed by the applicant, recommending three alternative names. Of the three recommended, ‘Te Wairoa Rise’ and ‘Pouto Rise’ were consistent with the road naming guidelines. It is identified to the Franklin Local Board that the guidelines encourage the use of Maori names.    

5.       The name ‘Wheeler Rise’, a variation of a name proposed by the Applicant and the names ‘Te Wairoa Rise’ and ‘Pouto Rise’, proposed by Ngai Tai Ki Tamaki Tribal Trust are considered for approval by the Franklin Local Board.    

 

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Wheeler Rise’, a variation of a name proposed by the Applicant, for the new road created by way of subdivision at 600 North Road, Clevedon while noting that ‘Te Wairoa Rise’ and ‘Pouto Rise’, also meet the road naming criteria.

 

Comments

6.       The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7.       The road to be named is a private way, serving six (6) residential properties at 600 North Road, Clevedon. The private way is a cul-de-sac. Resource Consent for this subdivision was applied for and granted under proposal number 33844 SP10076.

8.       The Applicant has proposed the following names for consideration for the road created as part of the development at 600 North Road, Clevedon. 

Preference

Proposed New Road Name

Meaning

Preferred Name

Brooklands Rise

‘Brooklands’ referring to the name of the developer Brooklands TMT Partnership.

First Alternative

George Wheeler Rise

George Wheeler is the father of the three Wheeler brothers, currently the principals of Brooklands TMT Partnership. 

Second Alternative

Bush Rise

‘Bush Rise’ reflects the large area of native bush which is now being protected through the registration of a covenant.

 

Figure One: Location and Layout of new Road

Decision Making

9.       The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10.     The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11.     Of the three road names proposed, ‘Brooklands Rise’ is too similar to ‘Brookland Place’ in Remuera. While there are numerous roads named ‘Bush Road’ scattered throughout the Auckland Region. ‘George Wheeler Rise’ is too long for the proposed privateway. However, while not proposed, but not opposed by the Applicant, ‘Wheeler Rise’ is consistent with the road naming guidelines.

12.     The proposed suffix ‘Rise’ is appropriate as it reflects on the physical characteristics of the privateway.

13.     As a variation on the Applicant’s second alternative name (Wheeler Rise) meets the criteria, it is recommended for consideration for approval while noting that the Applicant’s preferred name (Brooklands Rise) and alternative names (George Wheeler Rise and Bush Rise) are not appropriate as they do not comply with all the criteria of the road naming guidelines.


 

Consideration

Significance of Decision

14.     The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15.     The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16.     The applicant has emailed all the relevant iwi groups and they were given a 15 working day period to respond. Of the ten iwi groups that were contacted, Ngai Tai Ki Tamaki Tribal Trust stated its opposition to the proposed road names and recommended three alternative road names (Te Wairoa, Pouto and Puriri). Of these three names, ‘Puriri’ is the only name not consistent with the road naming guidelines as it has been used for numerous other roads in the Auckland Region and therefore has not been adopted. Given that the guideline encourages the use of Maori names and the applicant has not provided any explanation as to why these names were not adopted, it is appropriate that ‘Te Wairoa Rise’ and ‘Pouto Rise’ be recommended for approval by the Franklin Local Board. No information has been provided regarding the significance of these names to the area.

17.     New Zealand Post was consulted and indicated that all the names provided are acceptable from their perspective.

Financial and Resourcing Implications

18.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19.     The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20.     The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

 


Franklin Local Board

24 November 2015

 

 

New Road Name Approval for the residential subdivision by Pine Harbour Holdings Ltd at 96 Karaka Road, Beachlands

 

File No.: CP2015/23945

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Franklin Local Board, for new road names for three roads created by way of subdivision at 96 Karaka Road, Beachlands.

Executive Summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names.  These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3.       Following assessment against the road naming criteria, the road names Jack Lachlan Drive, Gateway Avenue and Quarters Lane (applicant’s preferred road names), were determined to meet the road naming guideline criteria. 

4.       Local iwi groups were consulted and both Ngai Tai ki Tamaki and Ngati te Ata had no issues with the proposed names.

5.       The road names Jack Lachlan Drive, Gateway Avenue and Quarters Lane (applicant’s preferred road names), are considered for approval by the Local Board.    

 

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval:

a)      The road forming an extension of Jack Lachlan Drive be named Jack Lachlan Drive; and 

b)      The new roads created by way of subdivision be named (as proposed by the Applicant) Gateway Avenue and Quarters Lane

as they meet the road naming criteria.

 

Comments

6.       The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7.       Consent was granted by Auckland Council in May 2015 for the first stage of the residential subdivision (named North Quarters) at Pine Harbour.  The subdivision is located at the western end of the proposed Seventh View and Eighth View Avenues approved by Plan Change 30.  The subdivision links into the existing road network by way of an extension to Jack Lachlan Drive.

8.       The road which will become an extension of Jack Lachlan Drive is appropriate to also be named Jack Lachlan Drive.

The Applicant has proposed the following names for consideration for the two remaining roads created as part of the development. 


Road One

Preference

Proposed New Road Name

Meaning

Preferred Name

Gateway Drive

Entrance to the subdivision

First Alternative

West Quarters Lane

Variation on name of subdivision

Second Alternative

Eighth Avenue

Extension of Eighth Avenue


Road Two

Preference

Proposed New Road Name

Meaning

Preferred Name

Quarters Lane

Variation on name of subdivision

First Alternative

North Quarters Lane

Name of subdivision

Second Alternative

Northern Quarters Lane

Variation on name of subdivision

Third Alternative

Marina Lane

Reflects nearby Pine Harbour Marina

 

Figure One: Location and Layout of new Roads


 

Decision Making

9.       The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10.     The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

11.     The Applicant originally proposed Gateway (preferred name), West Quarters and Eighth Avenue.  Gateway was considered to be consistent with the guidelines but West Quarters was, due the length of the name, considered to be inconsistent with the guidelines.  Eighth Avenue, as a name, was also rejected as although the new road lies along the line of Eighth Avenue, it sits outside the Plan Change 30 Structure Plan area.  As a result, property numbering from the existing developed parts of Eighth Avenue would not stretch as far as the new road.

12.     The Applicant originally proposed “North Quarters”, “Northern Quarters” and “Marina” as potential new names for the additional new road.   “North Quarters” and “Northern Quarters” were considered to be inconsistent with the Road Naming guidelines as they were too long for a road approximately 100 metres in length.  The name “Marina” was also rejected based on advice from New Zealand Post.  The Applicant therefore amended their preferred name to Quarters Lane and this was assessed as being consistent with the requirements of the Road Naming Guidelines.

13.     The Applicant originally proposed the suffix “Drive” for Road One but the road is simply not long enough to meet the definition of “Drive”.  “Avenue” was considered to be a more appropriate name for the road being as it is, adjacent to the “The Avenues” area.  The proposed suffix “Lane” for Road Two was considered appropriate. 

14.     As the Applicant’s preferred names (Gateway Avenue and Quarters Lane) meet the criteria, they are recommended for consideration for approval.

Consideration

Significance of Decision

 

15.     The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

16.     The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

17.     The Applicant wrote to local iwi and received responses from Ngai Tai ki Tamaki and Ngati te Ata with neither opposing the use of the proposed names.

18.     The Applicant consulted with New Zealand Post who advised that as “Marina Heights”  existed as a road name in Half Moon Bay, they would prefer an alternate name was used.

Financial and Resourcing Implications

19.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

 

Legal and Legislative Implications

20.     The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

21.     The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

 


Franklin Local Board

24 November 2015

 

 

2015/16 lease workplan – expedited renewal process and review of ongoing lease management

 

File No.: CP2015/22598

 

  

 

Purpose

1.       The purpose of this report is two-fold. Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek Local Board approval of community lease renewals being advanced via this approach.

Executive Summary

2.       Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4.       The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this peak of work.

5.       The main categories of work that are being advanced are:

i)        The renewal of existing leases

ii)       The award of new land related leases

iii)      The award of new building related leases

iv)      Progressing more complex or involved cases

6.       This report includes details of the first of the fast tracked lease renewals. The group has an existing right of renewal and staff recommend that the lease be renewed.

7.       To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that may be in place.

 

Recommendation/s

a)      That the Franklin Local Board approves the renewal of lease to the community organisation shown on Attachment A on the existing terms and conditions, this community organisation being:

i)        Patumahoe Rugby Football Club Incorporated

b)      That the Franklin Local Board notes that a community outcomes plan is not required or provided with this lease renewal.

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas. In total there are about 500 work items to complete. Attachment B shows the distribution of this activity by local board.

 

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance. The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this work.

10.     There are three routine categories of work being advanced.

i)        The renewal of existing leases

ii)       The award of new land related leases

iii)      The award of new building related leases

Staff will work closely with the appointed local board portfolio holders and progress this work in batches.

11.     The following table shows the initial assessment of work in the Mangere-Otahuhu Local Board area.

 

Type of leases

Fast track

Complex

Renewals

3

2

New Leases

22

13

12.     Progressing renewals is the priority first phase of this year’s programme. Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13.     Some of the leases requiring consideration are more complex or involved. These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves. Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14.     Attachment A includes the details of a lease renewal that is of a routine nature and it is recommended that this renewal be approved. There are two other routine renewals in the Franklin Local Board area but they are not ready to be processed at this time. Once the applications, site visits and due diligence checks are completed these renewals will be reported to the Local Board in a future schedule for consideration.

Consideration

Local Board views and implications

15.     Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16.     The content of this report and the renewal to be approved has been discussed with the local board portfolio holders and at a Local Board Workshop on 20 October 2015.

17.     To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holders and will operate to any delegations that may be in place.

Māori impact statement

18.     Community leases generally support a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities. As such, they are designed to create local benefits for many communities, including Maori.


 

Implementation

19.     Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification / confirmation of their tenancy.

 

Attachments

No.

Title

Page

aView

Community lease renewals schedule

105

bView

Distribution of leases by local board

107

     

Signatories

Authors

Christine Benson - Community Lease Advisor

Ron Johnson - Community Lease Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Angeline Barlow - Relationship Manager

 


Franklin Local Board

24 November 2015

 

 


Franklin Local Board

24 November 2015

 

 


Franklin Local Board

24 November 2015

 

 

Scope for local dog access rule review

 

File No.: CP2015/23134

 

  

 

Purpose

1.       To determine the timing and scope of the Franklin Local Board review of local dog access rules in 2015/16.

Executive Summary

2.       In 2012, Auckland Council’s Governing Body made the Dog Management Bylaw and the Policy on Dogs. The governing body delegated the review of the dog access rules on local parks, beach and foreshore areas to local boards.

3.       The governing body delegation requires local boards to review their beach and foreshore dog access rules. The Franklin Local Board has full discretion on whether to review other local dog access rules, including those on local parks.

4.       The governing body has established a standard process to assist local boards with the review. The current review process started in September 2015 and is due to end in October 2016.

5.       The Franklin Local Board’s decisions on the review scope is the first step in determining what aspects of dog access rules are reviewed and consulted on in 2016.

 

Recommendation/s

 

a)      That the Franklin Local Board confirms the review of its local dog access rules in 2015/16

b)      That the Franklin Local Board confirms the inclusion of the following additional matters within the scope of the review:

i)     review of the generic rules and dog exercise areas

ii)    review of local parks adjacent to beach and foreshore areas

iii)    review of high-use parks and parks of concern to local board

iv)   desktop study of all local parks within the local board area to identify existing practical “under control off-leash” parks and existing on-leash parks

c)      That the Franklin Local Board delegates Member [insert name] to determine local board engagement initiatives for the review of the local dog access rules in (a) within existing local board budgets, and to be the spokesperson for this project during the pre-consultation period.

 

Comments

Responsibilities

6.       In 2012, the governing body made the Policy on Dogs, and delegated the review of the dog access rules on local beaches, foreshore and parks to local boards. This includes a requirement to review all local beach and foreshore areas by a date determined by the local board (resolution number GB/2012/157).

7.       Responsibility for areas of regional significance (including regional parks) and Tūpuna Maunga are delegated to the Auckland Council Parks, Sport and Recreation Committee and the Tūpuna Maunga o Tāmaki Makaurau Authority respectively. The Regulatory and Bylaws Committee has overall responsibility for the Policy on Dogs 2012 and region-wide dog access rules (e.g. council playgrounds, sports surfaces, roads, car and boat parking areas, cemeteries, campgrounds and holiday parks).

 

Process and funding

8.       In August and September 2013, local boards were consulted on the level of priority for the local board dog access rule review within their local board areas. As a result of this prioritisation, the local board is scheduled to commence its review of local dog access rules in 2015, with any changes effective from Labour Weekend 2016.

9.       In order to facilitate the local board’s review of their dog access rules and take advantage of economies of scale, a regionally funded ‘standard process’ has been established. The ‘standard process’ timeline is structured around council’s annual dog registration process which takes place in June each year. The Dog Control Act requires all dog owners to be notified of any proposed changes to the dog access rule and to follow the special consultative procedure under the Local Government Act 2002 (see Attachment B). Therefore, the standard process for this review consists of the following phases and timeline:

i)        Summer 2015/16: staff will gather information and community views to inform the development of proposed changes

ii)       April/May 2016: proposed changes will be adopted by the local board

iii)      June 2016: proposed changes are notified for consultation to align with the dog registration process

iv)      August and September 2016: public hearings and deliberations will be held and a final decision is made.

10.     The regional funding provides for the review of beach and foreshore dog access rules, generic public notification initiatives, and generic signage to implement decisions. These activities include:

i)        desktop research

ii)       site visits (beach and foreshore areas, and high-use parks only)

iii)      on-line survey of beach and foreshore areas

iv)      on-beach intercept survey, and potential for an on-beach time lapse camera

v)      internal stakeholder engagement with staff from parks, animal management, and biodiversity

vi)      statutory consultation process (which includes; public notification, submission collation, analysis and associated reporting, staff support at hearings and deliberations).

11.     Local boards are required to resource:

i)        any additional external workshops or engagement not included in the standard process outlined above

ii)       advertisements, media/social media releases not included in the standard process outlined above

iii)      the organisation and running of hearings

iv)      funding of non-standard signage.

12.     Further details of the process and funding are provided in Attachment C.

Existing local board rules

13.     The existing dog access rules in the Franklin Local Board area consist of both local dog access rules and regional dog access rules.

14.     The regional rules were considered as part of the 2012 review of the Auckland Council Policy on Dogs and apply to all local board areas. The regional rules take precedence over any local dog access rule and cover common public places such as playgrounds, sports fields, roads, car and boat parking areas, cemeteries, campgrounds and holiday parks.

15.     Within the Franklin Local Board area, the following local access rules apply:

i)        two different sets of time and season rules across different legacy council areas

ii)       two different default rules (some off-leash and some on-leash) across different legacy council areas

iii)      two different sets of general rules around walkways, public gardens, picnic areas, and the like across different legacy council areas

iv)      ten dog exercise areas.

 

16.     The full list of dog access rules for the Franklin Local Board area is included as Attachment A.

Options for the local board to consider

17.     The first decision for the local board is to consider when to commence the review of their local dog access rules.

18.     If the local board resolves to undertake a review of the local dog access rules in 2015/16, the local board then needs to consider what, if any, rules that relate to local parks will be reviewed (in addition to local beach and foreshore areas which is required).       

Start of review

Option A1: Commence the review of the local dog access rules in 2015/16 as scheduled

19.     This option involves commencing the local dog access review in 2015/16 as currently scheduled. Under the delegations to the local board, the local board must review their beach and foreshore areas.

20.     As part of the beach and foreshore areas review the local board must consider whether or not the regional time and season standard is appropriate to be applied to each beach and foreshore area and the provision of “under control off-leash” at all times dog access areas.

21.     The benefits of this option are that:

i)        it allows for the implementation of dog access rules that are in keeping with the Auckland Council Policy on Dogs 2012, community preferences, and wildlife considerations by October 2016 as currently scheduled

ii)       it allows for the consideration of access rules that are simpler to follow and enforce on the ground

iii)      the Auckland Council Policy on Dogs 2012 has created an expectation that the local board will consider whether or not the regional ‘time and season standard’ is appropriate to be applied to the beaches and foreshore areas within their jurisdiction.

22.     The disadvantages of this option are that:

i)        local board resource is required to investigate options or undertake formal special consultative process with hearings in 2015/16

ii)       the public may find it confusing that the consultation is about local parks only and regional parks in the area will not be reviewed until the following year

iii)      it adds to local board members’ workload during the 2016 pre-election period. 

Option A2: Defer the review of the local dog access until 2016/17

23.     This option involves deferring the local dog access review until 2016/17. Under this option staff will bring a second report to the local board in 2016/17 to consider what will be included within the scope of the local dog access review.

24.     It is noted that while the local board may defer the review of the local dog access rules, it is required by the delegations to undertake a review of their local access rules.

25.     The benefits of this option are that:

i)        no local board resource is required to investigate options or undertake the formal special consultative process with hearings in 2015/16

ii)       the review of the local dog access rules would be carried out at the same time as regional parks are scheduled to be reviewed. There are eight regional parks in the Franklin Local Board area, namely Awhitu, Omana, Duder, Waitawa, Tawhitokino, Orere Point, Tapapakanga, and the Hunua Ranges

iii)      there is no additional workload for local board members during the 2016 pre-election period. 

 

26.     The disadvantages of this option are that:

i)        resource will be required in 2016/17, which may conflict with 2017 local board plan reviews

ii)       confusing or inappropriate dog access rules remain in effect until October 2017

iii)      there may be unmet expectations of dog owners that the local board will consider whether or not the regional ‘time and season standard’ is appropriate to be applied to the beaches and foreshore areas within their jurisdiction, from the review of the Auckland Council Policy on Dogs 2012.  

Recommendation

27.     Staff recommend that a review of the local dog access rules commence in 2015/16 as scheduled (Option A1) as it allows for the implementation of dog access rules that are in keeping with the Auckland Council Policy on Dogs 2012 and are more practical and simpler to understand by the general public. Furthermore, the Auckland Council Policy on Dogs 2012 has created an expectation that the local board will consider whether or not the regional ‘time and season standard’ is appropriate to be applied to the beaches and foreshore areas within their jurisdiction. However, staff note that there is a large number of regional parks in the Franklin Local Board and the board may wish to defer the review until 2016/17 to coincide with the governing body review of regional parks.

Scope of local dog access review

28.     As discussed above, where the local board resolves to undertake a review, the board must review the local beach and foreshore area rules. However, the board has discretion as to whether or not it considers any rules that relate to local parks. The scope of the review may include either a single option, or a mix of options B2 to B4 as identified below

Option B1: No review of local parks (status quo)

29.     This option involves only reviewing the beach and foreshore areas with no local park rules being considered as part of this review. 

30.     The benefits of this option are that:

i)        any consultation carried out around the beach and foreshore rules will be simpler with fewer issues for the public to consider

ii)       any changes, and impacts of the changes, to the local dog access rules will be limited to the beach and foreshore areas

iii)      no additional resource is required to investigate or assess local parks. 

31.     The disadvantages of this option are that it:

i)        retains multiple sets of general rules that are often confusing and difficult to communicate and enforce 

ii)       does not allow for an integrated approach to be taken between beach and foreshore areas and the adjacent parks and reserves

iii)      does not allow for a review of high-use parks or areas of potential concern to the board or the community

iv)      does not allow for the identification of “practical under control off-leash” areas within the local board schedules.

Option B2: Targeted review of park rules

32.     This option involves three distinct parts; a review of the generic rules on all parks and dog exercise areas, a review of all parks adjacent to beaches, and a review of all high use parks or parks with identified concerns.  


 

33.     The reviews of the generic rules and dog exercise areas are technical reviews. The generic rules on parks around recreational walkways, public gardens, sportsparks, picnic areas, fitness apparatus areas, and grass sports surfaces (sports fields) when not in use for sporting events are typically difficult to define on the ground and enforce. The review of the dog exercise areas is to evaluate whether or not the existing areas meet the definition of a “designated dog exercise area” as described in the Auckland Council Policy on Dogs 2012, that is, whether they are dog priority areas, or whether the areas are better described as shared spaces for multiple users.

34.     The review of the parks adjacent to beaches ensures an integrated approach to the activities within the coastal environment. 

35.     The review of the high-use parks and the parks with identified concerns is a targeted review of selected parks including site visits and internal workshops as required.   

36.     The benefits of this option are that:

i)        it allows for an integrated approach to be taken to the review of the dog access rules on the beach and foreshore areas and the adjacent parks and reserves

ii)       a targeted review of high-use parks and parks with identified issues will limit areas affected by any changes in the dog access rules

iii)      a targeted review will limit the complexity of the review when compared to a wider review of all parks within the local board area

iv)      it removes or replaces confusing rules that are difficult to communicate and enforce

v)      it will result in generic rules being replaced with site specific rules where appropriate, which will be easier to understand and better provide for public safety and comfort or protection of wildlife

vi)      it will result in the reclassification of “dog exercise areas” as either “designated dog exercise areas” (where the dog owner is the priority user) or “under control off-leash areas” (where the space is shared with other users) in accordance with criteria in the Auckland Council Policy on Dogs 2012.

vii)     a targeted review allows resources to be concentrated on areas with the greatest impact on users.

37.     The disadvantages of this option are that:

i)        it may result in parks adjacent to the beach and foreshore having different access rules than other local parks

ii)       it may result in high-use parks and other local parks having different dog access rules

iii)      it will increase the complexity of the issues considered as part of the review

iv)      changes to the access rules will affect a number of parks, given the general nature of the generic access rules and the dog exercise areas  

v)      it may be perceived by dog owners as a reduction in dog access in popular or high amenity parks.

Option B3: High level review to identify practical “under control off-leash” parks

38.     This option involves a desktop study of all parks in areas where there is a default “off-leash” rule, to identify the existing practical “under control off-leash” areas and list them in Schedule 2 of the local dog access rules. In areas where there is a default “on-leash” rule, all parks where the default rule applies will also be identified and listed as “on-leash” in Schedule 2.

39.     This option makes it easier for dog owners and other users to know where dogs could be exercised under control off-leash and where their dogs must be on-leash.

40.     This option would also allow the local board to consider adopting one default rule, or relying on the default rule in Schedule 1, instead of the differing default rules which are currently in place over the Franklin Local Board area. Identifying existing “under control off-leash” and “on-leash” parks means that if the board choses to modify the underlying default rules across the local board area for consistency, the “rules on the ground” will not be significantly changed in these specified parks.

 

41.     The benefits of this option are:

i)        the identification and listing of “under control off-leash” areas/parks that are of sufficient size and shape to undertake typical “under control off-leash” activities (e.g. throwing a ball), which will be easier to communicate and understand

ii)       it allows for a consideration of whether or not the existing default rules are appropriate for the local board area

iii)      it allows for the creation of one default rule across the local board area without significantly impacting the “rules on the ground”.

42.     The disadvantages of this option are that:

i)        the inclusion of a number of additional parks within the consultation documents will increase the complexity of the consultation

ii)       it may be perceived by dog owners as, or if the default dog access rule is changed may result in, a reduction in under control off-leash dog access areas

iii)      is not a detailed review of all parks, as this option only seeks to identify areas with existing practical under control off a leash areas.  

Option B4: Detailed review of all local parks

43.     This option involves a detailed review of all parks (both high and low use) and implements the Auckland Council Policy on Dogs 2012. This option would involve site visits to all parks with consideration as to what dog access rules are best suited to activities occurring on the park and a network-based approach to the wider provision of dog access.

44.     This option would also allow the local board to consider adopting one default rule for the local board area.

45.     In contrast to the previous options (B2 and B3), the local board would be required to co-ordinate and fully fund this option.    

46.     The benefits of this option are that it:

i)        allows for a detailed site-specific review of all parks in accordance with the Auckland Council Policy on Dogs 2012, community preferences and wildlife considerations

ii)       allows for an integrated approach to be taken to the review of the dog access rules on all parks and reserves

iii)      provides greater certainty in all parks and reduces the potential for conflict in these areas

iv)      removes or replaces confusing rules that are difficult to communicate and enforce.

47.     The disadvantages of this option are that:

i)        the local board will be required to co-ordinate and fund this detailed review of all parks and reserves, which will be resource intensive[1]

ii)       it will increase the complexity of the issues to be considered by the local board and the community as part of the consultation on any proposed changes to the dog access rules

iii)      a detailed review is likely to result in changes to a larger number of parks

iv)      additional local board resources would be required when options B2 and B3 are likely to achieve the same outcome in areas of interest.

Recommendation

48.     Staff recommend that a review of local dog access rules incorporates both options B2 and B3, as a targeted approach to the review strikes the most appropriate balance between implementing the Auckland Council Policy on Dogs 2012, the complexity and scope of the review, and the resource required to undertake that review. 

 

 

 

Consideration

Local Board views and implications

49.     The views of other local boards have not been sought on the scope of this review. In the 2013/14 and 2014/15 reviews, other local boards chose to review their beach and foreshore areas and adjacent parks, high-use parks, generic rules and dog exercise areas.

50.     Consistency with other local board dog access rules is also a factor that the local board may want to take into consideration. Staff will provide advice on decisions made by other local boards during the options analysis and deliberations stages of the review.   

Māori impact statement

51.     The views of 23 iwi in relation to dog access were sought as part of hui consulting on a range of bylaws held in October 2013 and in March 2015.

52.     Feedback from the hui related to the ability of iwi to determine dog access on Marae, and focused on control, responsible dog ownership, and ensuring the protection of sensitive ecological areas. A review of areas of protected wildlife is a matter recommended to be included in the review.

Implementation

53.     Staff will work with local board members, engagement advisors and communication advisors to develop a more detailed engagement plan in accordance with the decisions of the local board and existing budgets.

54.     Implementation costs, such as updating basic standard signage, are expected to be funded from existing regional budgets.

55.     Potential implementation costs to come from local board budgets include: additional research, engagement, and public notification initiatives, and any non-standard signage.

 

Attachments

No.

Title

Page

aView

Current Franklin Dog Access Schedule

117

bView

Dog access review decision-making framework

125

cView

Process and timelines for local dog access review

131

     

Signatories

Authors

Rebecca Turner - Policy Analyst

Justin Walters - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Angeline Barlow - Relationship Manager

 


Franklin Local Board

24 November 2015

 

 








Franklin Local Board

24 November 2015