Franklin Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 24 November 2015 at 9.30am.

 

present

 

Chairperson

Andrew Baker

 

 

 

Deputy Chairperson

Jill Naysmith

 

 

 

Members

Malcolm Bell

 

 

 

 

Alan Cole

 

 

 

 

Brendon Crompton

From 9.33am Item 8.1

 

 

 

Angela Fulljames

 

 

 

 

Sarah Higgins

From 9.36am Part Item 8.2

 

 

Murray Kay

 

 

 

 

Dr Lyn Murphy

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Franklin Local Board

24 November 2015

 

 

 

1          Welcome

 

The Chairman opened the meeting and welcomed everyone present.

 

 

2          Apologies

 

Resolution number FR/2015/182

MOVED by Chairperson A Baker, seconded by Member AM Fulljames:  

That the Franklin Local Board accepts the apology from Members Crompton and Higgins for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4              Confirmation of Minutes

 

Resolution number FR/2015/183

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member MA Kay:  

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 27 October 2015, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

Resolution number FR/2015/184

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board approves the requests for leaves of absence.

CARRIED

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

8          Deputations

 

8.1

Waiuku Business & Development Association Annual Report

 

Resolution number FR/2015/185

MOVED by Member AM Fulljames, seconded by Member M Bell:  

That the Franklin Local Board thanks Sharlene Druyven from the Waiuku Business & Development Association for her attendance.

CARRIED

 

8.2

Beachlands Maraetai AFC - Beachlands Domain

 

The President of the Beachlands Maraetai AFC provided a presentation to members in regard to their request to upgrade facilities at Beachlands Domain.

 

Resolution number FR/2015/186

MOVED by Member AM Fulljames, seconded by Member M Bell:  

That the Franklin Local Board thanks the Brian Preston from the Beachlands Maraetai AFC for his attendance.

CARRIED

 

Attachments

a     Beachlands Maraetai AFC Presentation

 

8.3

Whakapauko Landcare re joint project with Te Whangai Trust

 

Representatives from Whakapauko Landcare were not in attendance and the item was deferred to the December meeting.

 

 

9          Public Forum

 

9.1

Kawakawa Bay - Trees planted in reserve

 

Residents from Kawakawa Bay were in attendance to speak to their concerns with the recent planting of trees within a reserve and tabled photos.

 

Resolution number FR/2015/187

MOVED by Member LM Murphy, seconded by Member AM Fulljames:  

a)      That the Franklin Local Board thanks the residents from Kawakawa Bay for their attendance.

b)     That the Franklin Local Board requests staff assess options to redesign the recent pohutukawa tree planting in Kawakawa Bay.

CARRIED

 

Attachments

a     Kawakawa Bay Trees

 


 

Precedence of Business

Resolution number FR/2015/188

MOVED by Chairperson A Baker, seconded by Member M Bell:  

That the Franklin Local Board agree that Item 13 : Franklin Local Board, Unallocated Local and Sports Parks Capital Development Funding be accorded precedence at this time.

CARRIED

 

 

10        Extraordinary Business

 

 

Resolution number FR/2015/189

MOVED by Chairperson A Baker, seconded by Member SJR Higgins:  

That the Franklin Local Board consider an extraordinary item regarding the Annual Plan 2015/16 at Item 24.1 of this agenda, noting:

a)           The reason the matter was not on the agenda is a clerical error as the report was available prior to the agenda closing.

b)           The reason for urgency being that the Governing Body require feedback by Wednesday 25 November 2015.

CARRIED

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Franklin Local Board, Quick Response, Round Two 2015-2016

 

Resolution number FR/2015/190

MOVED by Chairperson A Baker, seconded by Member BS Crompton:  

That the Franklin Local Board agrees to fund, part fund or decline the following applications listed in the table below for Round Two of the Quick Response grants:

Applicant

Focus

Project Title

Total Requested

Grants/ Declines

Maraetai Sailing Club

Events

Auckland Optimus and Starling Championships 2016

$2000.00

Grants $2,000

Pohutukawa Coast Helping Hand Trust

Sport and recreation

Provision of outdoor Basketball Facilities at Te Puru

$12,763.00

Declines - ineligible as outside the scope of quick response

Bombay Lions Club

Events

Bombay pioneers settlers fun run

$1,000.00

Grants $1,000

Scouting Pukekohe

Community

Paper drive collection transport/advert costs

$2,000.00

Grants $2,000

Wairoa Rangers Rugby Football Club

Sport and recreation

Wairoa Rangers Rugby Club team jerseys and equipment

$2,000.00

Declines – other funding avenues

Hunua Ararimu Paparimu Valley Residents Assn.

Community

Towards the Hunua Triangle insurance for the planting project

$975.00

Grants $975

Auckland NZ VIEW

Community

Transportation for group meetings

$400.00

Declines – limited benefit to community

Pukekohe & District ANZAC Day Trust Inc

Community

To replace the existing alarm system

$1,087.00

Grants $1,087

Waiuku Golf and Squash Club Inc

Sport and recreation

Maintenance spray in previously replanted area

$750.00

Grants $750

Franklin Goal Ball Team

Sport and recreation

Franklin Goal Ball Team

$675.00

Declines - ineligible as event has occurred

NZ Tree Crops Association, Franklin Branch

Community

Franklin Food Forest

$2,000.00

Declines – area not open to the community

Karaka Lakes Christmas lights Incorporated

Events

Karaka Lakes Christmas lights display

$2,000.00

Declines – outside of Franklin area

Counties Polocrosse Club Inc

Events

Provision of an ambulance and paramedic at the Polocrosse Carnival on 11 to 13 December 2015.

$1,834.00

Grants $1,500

Pukekohe Joggers & Walkers Club

Events

“Pukekohe Joggers and Walkers Half Marathon and 6km Fun Run/Walk”

$2,000.00

Declines - ineligible as event has occurred

Waiuku Lions Club Inc.

Events

“Waiuku Lions Sand to Mud Fun Run”

$500.00

Grants $500

Counties Polocrosse Club Inc

Events

Provision of an ambulance and paramedic at the Polocrosse Carnival for 20 to 21 February 2016.

$1,834.00

Grants $1,500

Puni School PTA

Events

Franklin Multicultural Festival

$2,000.00

Grants $2,000

YMCA of Auckland Inc

Events

Hunua Village Summer Fete

$2,000.00

Declines – low priority

 

 

Total Requested

$39,818.00

$15,312

CARRIED

 

 

 

 

 

 

Resolution number FR/2015/191

MOVED by Deputy Chairperson AJ Naysmith, seconded by Member AM Fulljames:  

b)    That the Franklin Local Board approves the following quick response grant:

 

Clevedon Business Association (Inc.)

Community

Towards the costs for the Trails steering group

$2,000.00

Grants $2,000

CARRIED

 

Secretarial Note:         Member Baker requested his vote against Resolution b) above be recorded.

Member Cole requested his abstention to Resolution b) above be recorded.

 

 

13

Franklin Local Board, Unallocated Local and Sports Parks Capital Development Funding.

 

Resolution number FR/2015/192

MOVED by Member A Cole, seconded by Member SJR Higgins:  

That the Franklin Local Board confirms the following projects and capital budgets to be included in the local and sports parks work programme for 2015/16:

a)   Installation of training lights for the Beachlands Domain – Up to $250,000

b)   Design plans for the future development of Roulston Park, Pukekohe - $25,000

c)   Development of the Waiuku Skatepark - $65,000

d)   Design plans for a new skatepark at Clarks Beach - $25,000

CARRIED

 

 

Precedence of Business

Resolution number FR/2015/193

MOVED by Chairperson A Baker, seconded by Member BS Crompton:  

That the Franklin Local Board agree that Item 18 : 2015/16 lease workplan – expedited renewal process and review of ongoing lease management be accorded precedence at this time.

CARRIED

 

 

Defer item to end of meeting

Resolution number FR/2015/194

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board agree that Item 14 :  Local Delivery Initiatives - Volunteer Programmes and 'Out and About' Programme and Events in Parks be deferred to the end of this business meeting to await staff attendance to speak to the report.

CARRIED

 


 

14

Local Delivery Initiatives - Volunteer Programmes and 'Out and About' Programme and Events in Parks

 

Resolution number FR/2015/195

MOVED by Chairperson A Baker, seconded by Member A Cole:  

a)        That the Franklin Local Board defers the decision on the 2015/2016 Volunteers work programme from the allocation of $100,000 LDI budget until staff can provide further information on the proposed projects.

b)        That the Franklin Local Board requests staff to prepare a draft 2016/2017 volunteers work programme and budget for consideration and adoption prior to 1 July 2016.

c)        That the Franklin Local Board adopts the following 2015/2016 summer Programmes and Events in Parks work programme from the allocation of $40,000 LDI budget:

Event                             Location                                                         Date

Amazing Race             Bledisloe Park                                               1 October

Summer Skate             Series Massey Park - Waiuku                                  24 October

Park Sport                    Hamilton Estate                                            27 October

Park Sport                    Hamilton Estate                                            3 November

Park Sport                    Hamilton Estate                                            10 November

Park Sport                    Hamilton Estate                                            17 November

Ranger Guided Walk   Clevedon Scenic Reserve                            19 November

Park Sport                    Hamilton Estate                                            24 November

Park Bus Tour             Barry Curtis Park                                          26 November

Park Fun Day               Samuel Miller Reserve                                 27 November

Park Sport                    Hamilton Estate                                            1 December

Story time in park        Kevin Lawrence Park (Waiuku Lib)                        4 December

Park Sport                    Hamilton Estate                                            8 December

Ranger Guided Walk   Beachlands/Maraetai Walkway                   15 December

Park Sport                    Hamilton Estate                                            15 December

Art in the Park             Bledisloe Park                                               5 January

Beach Day                    Maraetai Beach                                             7 January

Beach Day                    Kawakawa Bay                                              12 January

Park Fun Day               Massey Park - Waiuku                                  15 January

Beach Day                    Clarks Beach                                                 20 January

Amazing Race             Maraetai Park                                                            21 January

Kite Day                                    Bledisloe Park                                   25 January

Park Sport                    Kennelly Park                                                11 February

Park Sport                    Kennelly Park                                                18 February

Ranger Guided Walk   Te Ara o Whangamaire Walkway                23 February

Park Sport                    Kennelly Park                                                25 February

Park Bus Tour             Tamakae Reserve                                         3 March

Ranger Guided Walk   Waiti Bay Reserve/Tawhitokino Reg Park 3 March

Park Sport                    Kennelly Park                                                3 March

Park Sport                    Kennelly Park                                                10 March

Park Sport                    Kennelly Park                                                17 March

Park Fun Day               Sunkist Bay Reserve                                    18 March

Park Sport                    Kennelly Park                                                24 March

Ranger Guided Walk   Beachlands/Maraetai Walkway                   29 March

d)        That the Franklin Local Board requests that staff prepare a draft 2015/2016 winter Programmes and Events in parks work programme for approval by the local board by 1 March 2016.

 

 

e)        That any amendments to the 2015/2016 summer programmes and events in parks work programme as approved in resolution c) above be approved by the three parks portfolio holders prior to the events being advertised.

f)         That the Franklin Local Board requests that staff prepare a draft 2016/2017 summer and winter programmes and events in parks work programme for approval prior to 1 July 2016.

CARRIED

 

 

15

Franklin Local Board Performance Report to September 2015

 

Resolution number FR/2015/196

MOVED by Member A Cole, seconded by Member BS Crompton:  

That the Franklin Local Board receives the Performance Report for the Franklin Local Board for the financial quarter ended September 2015.

CARRIED

 

 

16

New Road Name Approval for the residential subdivision by Brooklands TMT Partnership at 600 North Road, Clevedon

 

Resolution number FR/2015/197

MOVED by Member M Bell, seconded by Member AM Fulljames:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Wheeler Rise’, a variation of a name proposed by the Applicant, for the new road created by way of subdivision at 600 North Road, Clevedon.

CARRIED

 

 

17

New Road Name Approval for the residential subdivision by Pine Harbour Holdings Ltd at 96 Karaka Road, Beachlands

 

Resolution number FR/2015/198

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the following new roads for the subdivision at 96 Karaka Road, Beachlands:

a)      The road forming an extension of Jack Lachlan Drive be named Jack Lachlan Drive; and

b)      The new roads created by way of subdivision be named (as proposed by the Applicant) Gateway Avenue and Quarters Lane.

CARRIED

 


 

18

2015/16 lease workplan – expedited renewal process and review of ongoing lease management

 

Resolution number FR/2015/199

MOVED by Member A Cole, seconded by Member M Bell:  

a)      That the Franklin Local Board approves the renewal of lease to the community organisation shown on Attachment A on the existing terms and conditions, this community organisation being:

i)       Patumahoe Rugby Football Club Incorporated

b)      That the Franklin Local Board notes that a community outcomes plan is not required or provided with this lease renewal.

CARRIED

 

Secretarial Note:         Attachments to the agenda are available on the Council website.

 

 

19

Scope for local dog access rule review

 

Resolution number FR/2015/200

MOVED by Chairperson A Baker, seconded by Member A Cole:  

That the Franklin Local Board defers the review of its local dog access rules to 2016/17 to coincide with the review in regional parks.

CARRIED

 

 

Precedence of Business

Resolution number FR/2015/201

MOVED by Chairperson A Baker, seconded by Member BS Crompton:  

That the Franklin Local Board agree that Items 25 and C1 : Exclusion of the Public and Special Housing Area – Tranche 9 be accorded precedence at this time.

CARRIED

 

 

20

Auckland Transport Quarterly Update to Local Boards

 

Resolution number FR/2015/202

MOVED by Chairperson A Baker, seconded by Member MA Kay:  

That the Franklin Local Board receives the Auckland Transport Quarterly Report.

CARRIED

 


 

21

Auckland Transport Update – November 2015

 

Resolution number FR/2015/203

MOVED by Member LM Murphy, seconded by Deputy Chairperson AJ Naysmith:  

a)      That the Franklin Local Board receives the report entitled ‘Auckland Transport Update – November 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b)      That the Franklin Local Board approves construction of a new project to replace that area of existing Waiuku pavers in the area identified as Priority Area 1 as extended at the meeting with new ceramic pavers, to be funded from the Local Board Transport Capital Fund, based on the firm estimate of cost of $182,900.

c)      That the Franklin Local Board requests a review of feedback on Priority area 1 within 12 months of installation to enable progression of Priority area 2.

d)      That the Franklin Local Board requires a recommendation from the Waiuku pavers working party regarding colour of tiles and design by the December business meeting where a decision will be made by the board.

e)      That the Franklin Local Board approves the following Local Board Transport Capital Projects to progress to a detailed design and costing phase based on the rough order of cost previously supplied:

i)       Waiuku South streetlighting LED improvements

ii)     Upgrade of Beachlands town centre gardens

iii)    Second View Avenue, Beachlands – installation of new kerb and channel between Wakelin and Bell Roads (both sides)

CARRIED

 

 

22

Urgent Decision of the Franklin Local Board : Allocation of Parks 2015/16 capital programme for car park renewals

 

Resolution number FR/2015/204

MOVED by Member A Cole, seconded by Member BS Crompton:  

That the Franklin Local Board notes the following urgent decision:

Allocation of Parks 2015/16 capital programme for car park renewals

That the Franklin Local Board endorses the allocation of the total budget of $277,000 for the 2015/16 car park renewals programme as follows:

a)      Franklin Rd Reserve, Pukekohe (Stadium No 2 car park including the road entrance to the car park), condition grading 4 – renewal cost $75,000.00

b)      Patumahoe Recreation Reserve (Domain St - 3 x separate car park, 2 to be renewed), condition grading 4 -  renewal cost $38,500.00

c)      Matakawau Point Reserve, condition grading 5 – renewal cost $52,000.00

d)      Puni Recreation Reserve, condition grading 4 – renewal cost $30,000.00

e)      Te Puru Park, condition grading 5 – renewal cost $70,000.00

f)       Orere Point road/carpark, condition grading 4 – renewal cost $10,000.00

CARRIED

 


 

23

Franklin Local Board Workshop Notes

 

Resolution number FR/2015/205

MOVED by Chairperson A Baker, seconded by Member MA Kay:  

That the Franklin Local Board receives the workshop notes for 20 October, 27 October, 3 November and 10 November 2015.

CARRIED

 

 

24        Consideration of Extraordinary Items

 

24.1

Annual Plan 2016/2017

 

Resolution number FR/2015/206

MOVED by Chairperson A Baker, seconded by Member BS Crompton:  

a)     That the Franklin Local Board provides the following feedback on regional issues (that is, the Uniform Annual General Charge (UAGC), Interim Transport Levy (ITL), Māori land rates and rural rates) for the governing body to consider.

i)          Support for consulting on the proposal to amend the remissions policy on Maori land rates

ii)         Support for consulting on the proposal to fund a rates reduction for properties larger than 50hectares from general rates, including the remission of rates to allow separate properties managed as a single business unit to be amalgamated.

iii)       Support for consulting on the proposal to set the Uniform Annual General Charge at a range of options between $350 and $650

iv)       Do not support consulting on the proposal to charge businesses the Interim Transport Levy (ITL) based on the capital value of the business. The ITL was consulted on in the draft 2015-25 Long-term Plan and the status quo should be retained.

 

b)      That the Franklin Local Board agrees key advocacy issues as per Attachment A tabled at the meeting, excluding the Manukau Harbour Forum hydrodynamic modelling.

CARRIED

 

Attachments

a     Franklin Local Board Advocacy Issues

 


 

25        Procedural motion to exclude the public

Resolution number FR/2015/207

MOVED by Chairperson A Baker, seconded by Member SJR Higgins:  

That the Franklin Local Board excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

 

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

 

 

 

11.15am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.45am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Special Housing Areas: Tranche 9

 

Resolution number FR/2015/208

MOVED by Member A Cole, seconded by Member BS Crompton:  

c)      That the Franklin Local Board confirm the report and resolutions for this item will remain confidential.

CARRIED

 

 

 

 

12.33 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................