I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 18 November 2015

4.30pm

Local Board Office
2 Glen Road
Browns Bay

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Greg Sayers

 

Members

David Cooper

 

 

Janet Fitzgerald, JP

 

 

Gaye Harding-Kirikiri

 

 

Gary Holmes

 

 

Lovisa Rasmussen

 

 

Lisa Whyte

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

18 November 2015

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Portfolio

Description

Local Board Members

Local planning, policy and governance

Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes

Julia Parfitt –Chairperson
Greg Sayers - Deputy Chairperson

Arts and culture

Arts centres, art programmes

Greg Sayers – Lead
Julia Parfitt -Alternate

Events

General oversight of events programme
music in parks, movies in parks

Greg Sayers and Julia Parfitt

Community services and facilities

Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections

Julia Parfitt –Lead
Janet Fitzgerald - Alternate

Youth

Local board Youth Forum, Youth Representative

Lovisa Rasmussen – Lead
Gaye Harding-Kirkiri - Alternate

Libraries

 

Lisa Whyte –Lead
Gaye Harding-Kirkiri - Alternate

Recreation services

Pools, multi-sport facilities

Gaye Harding-Kirkiri – Lead
Lisa Whyte - Alternate

Parks

Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval

David Cooper –Lead
Julia Parfitt –Alternate
Janet Fitzgerald – Lead
Lovisa Rasmussen - Alternate

Built and natural environment

Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation

Janet Fitzgerald – Lead
Julia Parfitt - Alternate

Economic Development

Economic development plans, developing ATEED relationship, broadband

Gary Holmes – Lead
Gaye Harding-Kirkiri -Alternate

Street environment and town centres

Gateways and mainstreet upgrades, Urban design champion

David Cooper and Gary Holmes – Leads
Janet Fitzgerald -Alternate

Transport

 

David Cooper – Lead
Gary Holmes – Alternate
Janet Fitzgerald – Lead
Greg Sayers - Alternate

Regulatory, bylaws and compliance

Bylaw policy feedback

Gaye Harding-Kirkiri -Lead

Julia Parfitt -Alternate

Resource consent applications

Input into notification decisions for resource consent applications

Gary Holmes – Lead
Janet Fitzgerald - Alternate

Communications and engagement

Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP

Julia Parfitt – Lead
Lovisa Rasmussen -Alternate

Finance

Budget overview, financial prudence and reporting, local board funding policy

Lisa Whyte – Lead
Julia Parfitt - Alternate

Civil defence/ emergency management

 

David Cooper –Lead
Greg Sayers -Alternate

Urban Design Champion

 

Gary Holmes – Lead
Janet Fitzgerald - Alternate


Hibiscus and Bays Local Board

18 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Weiti Development                                                                                               5

8.2     Silverdale Business Association                                                                        6

8.3     Mr Dean Reynolds - Chemical Spraying of Street Weeds                               6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Auckland Council's Performance Report for the Hibiscus and Bays Local Board for the three months ending 30 September 2015                                                                   9

13        Hibiscus and Bays Local Board Quick Response Grants: Round Two, 2015/2016     49

14        Transfer of community grant to Leigh Tennis Club Incorporated                        67

15        Annual Plan 2016/2017                                                                                                71

16        Silverdale Centre Plan                                                                                               123

17        Auckland Transport Update to Hibiscus and Bays Local Board, November 2015 131

18        Road Names - Highgate Parkway and others                                                        139

19        Ward Councillors Update                                                                                         147

20        Local Board Members Reports                                                                                149

21        Record of Workshop Meetings                                                                                155

22        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

23        Procedural Motion to Exclude the Public                                                               167

C1       Special Housing Areas: Tranche 9                                                                          167

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Weiti Development

Mr Evan Williams has requested a deputation to update local board members on the Weiti development.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Mr Williams for his presentation.

 

 

 

8.2       Silverdale Business Association

Mrs Lorraine Sampson has requested a deputation on behalf of the Silverdale Business Association to discuss signage and pedestrian safety in Silverdale Village.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Mrs Sampson for her presentation.

 

 

 

8.3       Mr Dean Reynolds - Chemical Spraying of Street Weeds

Mr Dean Reynolds has requested a deputation to make a presentation on the chemical spraying of street weeds.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Mr Reynolds for his presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Hibiscus and Bays Local Board

18 November 2015

 

 

Auckland Council's Performance Report for the Hibiscus and Bays Local Board for the three months ending 30 September 2015

 

File No.: CP2015/18054

 

  

Purpose

1.       To update the Hibiscus and Bays Local Board members on progress for the three months from 1 July to 30 September 2015, towards the local board’s objectives for the year from 1 July 2015 to 30 June 2016 as set out in the local board agreement.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting quarter ending 30 September 2015.

3.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report.

4.       The attached omnibus consolidation contains the following reports for the quarter:

·        Local board financial report

·        Local community services (including libraries)

·        Local parks, sports and recreation review

·        Local infrastructure and environmental services (IES) overview.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Council’s Performance Report for the Hibiscus and Bays Local Board for the period ending 30 September 2015.

 

Comments

5.       In consultation with the local board this omnibus report provides the elected members with an overview of local activities from council departments.

6.       The report contains departmental reports for inclusion and discussion.

Consideration

Local Board views and implications

7.       The report is presented to the Hibiscus and Bays Local Board members at a workshop prior to the ordinary business meeting.

Māori impact statement

8.       Māori, as stakeholders of council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Māori.

 

 

 

Attachments

No.

Title

Page

aView

Auckland Council's Quarterly Performance Report for the three months ending 30 September 2015

13

      

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

Lesley Jenkins - Relationship Manager

Christine Watson - Manager Financial Advisory Services - Local Boards

 


Hibiscus and Bays Local Board

18 November 2015

 

 






































Hibiscus and Bays Local Board

18 November 2015

 

 

Hibiscus and Bays Local Board Quick Response Grants: Round Two, 2015/2016

 

File No.: CP2015/23614

 

  

Purpose

1.       The purpose of this report is to present applications received for round two of the Hibiscus and Bays Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Hibiscus and Bays Local Board has set a total community grants and local events budget of $359,000 for the 2015/2016 financial year.  A total of $73,171.02 was allocated under events and quick response grants round one and the Event Partnership Fund.

3.       A total of $108,591.11 was allocated under local grants round one. A total of $177,237.87 is available to be allocated for the remaining rounds.

4.       Eight applications were received in this quick response round, with a total requested of $11,173.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund or decline each application in this round

Table One: Hibiscus and Bays Local Board Quick Response, Round Two, Grants Applications

Organisation

Focus

Funding for

Amount Requested

Eligible/

Ineligible

North Shore Brass Incorporated

Events

Towards the hireage of the Orewa Arts and Events Centre, guest artist, advertising and printing costs for the Christmas ‘Prom’ concert in December 2015

$1,520.00

Eligible

Sustainable North Trust

Community

Towards the costs of a feasibility study, including venue hire, room rental, photocopying costs, publicity and costs for setting up a Community Recycling Centre in the Hibiscus and Bays Local Board area between January 2016 to November 2016

$500.00

Eligible

North Shore Group Riding for the Disabled Incorporated

Community

Towards the purchase of helmets between December 2015 to February 2016

$756.00

Eligible

Centennial Park Bush Society

Environmental

Towards the purchase of bait poison and bait stations for the Campbells Bay Urban Sanctuary area between November 2015 to December 2015

$707.00

Eligible

Browns Bay Bowling Club Incorporated

Sport and recreation

Towards the costs of materials and labour for the recladding of shelters and extending the roofs between November 2015 to January 2016

$2,000.00

Eligible

North Harbour Hockey Association

Sport and recreation

Towards the turf hireage costs of Orewa College and the wages of the coordinator and coaches for the Hibiscus  Coast Funsticks programme between May 2016 to September 2016

$1,800.00

Eligible

Hibiscus Coast Community Patrol Charitable Trust Board

Community

Towards the costs of sending volunteers and staff on a Red Cross course between November 2015 to June 2016

$1,890.00

Eligible

Forrest Hill Milford United Association Football Club Inc.

Sport and recreation

Towards the purchase costs of uniforms, playing and training equipment, costs for hiring a bus, travel and entry fees for the mens teams between February 2016 to September 2016

$2,000.00

Eligible

 

 

 

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Hibiscus and Bays Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

6.       The local board grants programmes sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

7.       The Hibiscus and Bays Local Board will operate three quick response grants rounds for this financial year. The second quick response grant round closed on 16 October 2015.

8.       The Hibiscus and Bays Local Board has set a total community grants and local events budget of $359,000 for the 2015/2016 financial year.  A total of $73,171.02 was allocated under events and quick response grants round one and the Event Partnership Fund.

9.       A total of $108,591.11 was allocated under local grants round one. A total of $177,237.87 is available to be allocated for the remaining rounds.

10.     Eight applications were received for this local grants round, requesting a total of $11,173.

Consideration

Local Board views and implications

11.     Local boards are responsible for the decision-making and allocation of local board community grants. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori. There are no applicants applying in this round that have identified as Māori and no applicants have indicated their project targets Māori or Māori outcomes.

Implementation

14.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15.     Following the Hibiscus and Bays Local Board allocating funding for round two quick response grants, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Hibiscus and Bays Local Grants Programme, 2015/2016

55

bView

Hibiscus and Bays Local Board Quick Response, Round Two Application Summaries

59

     

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 November 2015

 

 




Hibiscus and Bays Local Board

18 November 2015

 

 











Hibiscus and Bays Local Board

18 November 2015

 

 

Transfer of community grant to Leigh Tennis Club Incorporated

 

File No.: CP2015/23906

 

  

Purpose

1.       This report seeks the approval of the Hibiscus and Bays Local Board to reallocate the community grant from the Leigh and Districts Ex-services and Community Club to the Leigh Tennis Club Incorporated.

 

Executive Summary

2.       The Leigh and Districts Ex-services and Community Club were allocated $15,000 by the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee for the upgrade of the Leigh Reserve and Tennis Courts at their meeting 14 October 2014 (RHBF/2014/6)

as follows: “Towards the purchase and installation of the astro turf, upgrade of the pavilion, repair epoxy and installation of a new toilet at 9-11 Albert Street, Leigh between February 2015 to April 2015”

 

3.       The Leigh and Districts Ex-services and Community Club is now unable to complete the work required as they no longer have a community lease for the Leigh tennis courts. The Rodney Local Board have been requested by the club to reallocate the grant to the Leigh Tennis Club to complete the work, as they now have the community lease for the Leigh tennis courts.

4.       The grant was originally allocated by the Rodney and Hibiscus Coast Local Board Funding Subcommittee and this report will need to be referred to both the Rodney Local Board and the Hibiscus and Bays Local Board to make a decision as the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee had appointees from both the Rodney Local Board and Hibiscus and Bays Local Board.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve $15,000 allocated to the Leigh and Districts Ex-services and Community Club by the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee  in 2014/2015 to be transferred to the Leigh Tennis Club Incorporated to commence the upgrade works on the Tennis Courts at Leigh Domain Recreation Reserve.

b)      note the Rodney Local Board will also need to approve the transfer of the community grant to the Leigh Tennis Club.

 

Comments

5.       In 2014 the Leigh and Districts Ex-services and Community Club was allocated $15,000 by the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee for the upgrade of the Leigh Reserve and Tennis Courts. (RHBF/2014/6) as follows: “Towards the purchase and installation of the astro turf, upgrade of the pavilion, repair epoxy and installation of a new toilet at 9-11 Albert Street, Leigh between February 2015 to April 2015”

 

6.       The implementation of the new Community Grants Policy commenced on 1 July 2015 and as part of this policy the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee was disestablished. The Rodney Local Board, in agreement with the Hibiscus and Bays Local Board, can approve the reallocation of the grant from the Leigh and Districts Ex-services and Community Club as the Leigh Tennis Club resides within the boundaries of the Rodney Local Board area and now has the lease for the Leigh tennis courts.

7.       In 2015 the Leigh Tennis Club formed a new committee and became an incorporated society. The new committee includes key members from the local Leigh and Districts Ex-services and Community Club Incorporated. The new tennis club committee is committed to revitalising the Leigh Tennis Club to ensure it is in the best position to undertake the new upgrade of the facility.

8.       At the Rodney Local Board Parks, Culture and Community Development Committee on 2 November 2015 the committee approved a lease to be awarded to the Leigh Tennis Club Incorporated.

9.       The Leigh Tennis Club was incorporated under the Incorporated Societies Act 1908 on 25 August 2015. The clubs objectives include the following:

·    to foster the promotion, encouragement and advance the playing of tennis in Leigh and surrounding districts

·    to foster participation of the community in programmes that bring the community together and provide healthy activities for all people in the area

·    to provide and maintain playing facilities and amenities for the use of members and others.

10.     The Leigh Tennis Club plans to embark on a capital programme to: repair the concrete base, install an astro turf surface, repair fencing and repair the pavilion. The Leigh Tennis Club has been actively fundraising for these projects; and the transfer of the $15,000 grant will allow the Leigh Tennis Club to leverage other funding sources.

11.     If the grant allocated to Leigh and Districts Ex-services and Community Club, is not reallocated to the Leigh Tennis Club, it will be returned to Auckland Council.

 

Consideration

Local Board views and implications

12.     Local boards are responsible for the decision-making of local board community grants.

Māori impact statement

13.     There are no significant changes or impacts for Maori associated with the recommendations in this report

 

Implementation

14.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements

15.     Following the decision of the Hibiscus and Bays Local Board and Board and Rodney Local Board, Commercial and Finance staff will notify the organisations of the local board decision.


 

Attachments

There are no attachments for this report.

 

     

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 November 2015

 

 

Annual Plan 2016/2017

 

File No.: CP2015/23917

 

  

Purpose

1.       This report requests that the Hibiscus and Bays Local Board:

a)   provides formal feedback on regional issues:

i.        the Uniform Annual General Charge (UAGC)

ii.       the Interim Transport Levy (ITL)

iii.      Māori land rates

iv.      a review of rural rates

b)   agrees key advocacy issues

c)   recommends any local targeted rate proposals

d)   recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2.       Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan.  Instead,  the council will be producing a consultation document which will cover:

a)   any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b)   content relating to local board agreements.

3.       Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.       This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals.  These will be considered by the governing body prior to finalising consultation topics.

5.       Local board views on these matters will also be considered in discussions between the local boards and the governing body on 27 and 30 November 2015, prior to the Mayoral Proposal.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the governing body to consider.

b)      agrees key advocacy issues.

c)      recommends local targeted rate proposals (if any) for consultation.

d)      recommends BID targeted rates (if any) for consultation.

 

 

Comments

Regional issues

6.       At its meeting on 28 October 2015, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.       A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:

http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8.       Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

Advocacy issues

9.       The local board may also wish to agree any advocacy priorities for discussion with the governing body.

Local targeted rate and BID targeted rate proposals

10.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

 

Consideration

Local Board views and implications

11.     Local board feedback is being sought in this report. 

12.     Local boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

13.     The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

 

Implementation

15.     Feedback from the local boards will be summarised and provided in full to:

·    inform the Mayoral Proposal process,

·    the governing body for consideration at its meeting on 17 December 2015 on consultation topics for the Annual Plan 2016/2017.

16.     The governing body will adopt Annual Plan consultation material in early February 2016.


 

Attachments

No.

Title

Page

aView

Summary of Regional Issues

77

bView

Finance and Performance Committee Report

83

     

 

Signatories

Authors

Kate Marsh, Financial Planning Manager – Local Boards

Authorisers

Matthew Walker, GM Financial Strategy and Planning

Karen Lyons, Manager Local Board Services

 


Hibiscus and Bays Local Board

18 November 2015

 

 






Hibiscus and Bays Local Board

18 November 2015

 

 











































Hibiscus and Bays Local Board

18 November 2015

 

 

Silverdale Centre Plan

 

File No.: CP2015/23987

 

  

Purpose

1.       To present the final Silverdale Centre Plan for approval by the local board.

Executive Summary

2.       The Hibiscus and Bays Area Plan was adopted in December 2013 and amongst other things identified the Silverdale Town Centre as a priority area for further planning work. The Silverdale Centre Plan is that outcome.

3.       Over the last 10 to 15 years a number of studies and structure plans have been prepared for different parts of the wider Silverdale area. This Siilverdale Centre Plan brings the various elements of the wider Silverdale plans together and integrates these with a plan for the town centre itself.

4.       The Silverdale Centre Plan has been drafted following a process that has included a number of workshops with key stakeholders which included representatives from Auckland Transport, Watercare, the local board, and council departments (like parks, heritage etc). These workshops occurred throughout the plan development process from establishing issues and options for Silverdale, through drafting key moves and actions, to review following engagement.

5.       In addition two hui were carried out with mana whenua and mataawaka during the plan development process, and there was a four week public engagement period, which included a meeting with the local business community.

6.       The Silverdale Centre Plan has a vision to create a Silverdale which is integrated to create a thriving town centre with an industrial and retail base, improved connections, and enhanced social, cultural, historic, and natural environments.

7.       The plan’s key moves aim to enhance Silverdale as a centre with vitality and viability, protect and enhance cultural and historic heritage, link open spaces, enhance the Weiti River, and provide safe and convenient connections, including Penlink and those for pedestrians and cyclists.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      adopt the final Silverdale Centre Plan.

b)      delegate approval of any minor edits to the final Silverdale Centre Plan arising from the meeting to the chairperson and deputy chairperson before final publication.

 

Comments

Background and community engagement

8.       The Silverdale Centre Plan process has been developed following the Hibiscus and Bays Area Plan identifying Silverdale as an area in need for further planning. The process of developing the Silverdale Centre Plan has included:

 

i.        Workshop 1 Establishing Issues & Options

ii.       Workshop 2 Establishing Key Moves, Options and Outcomes

iii.      Workshop 3 Draft Centre Plan

iv.      Local board workshop

v.       Hui with mana whenua

vi.      Local board endorsement for engagement

vii.     Public engagement

viii.    Plan revision

ix.      Hui with mana whenua

x.       Final plan revision                                   

xi.      Local board business meeting for adoption

9.       Public engagement on the draft Silverdale Centre Plan took place between 19 June and 17 July 2015.

10.     The opportunities for engagement included via ShapeAuckland.co.nz where copies of the draft Silverdale Centre Plan and a plan summary document were available to view along with an opportunity to either complete an online feedback form or to download a copy of a feedback form.

11.     Copies of the draft Silverdale Centre Plan, a plan summary document and feedback forms were also made available during the engagement period at the combined Whangaparaoa Customer Service Centre and Library, Orewa Library and Orewa Service Centre.

12.     During the engagement period two public events were also held in Silverdale. The first at the Silverdale Centre Retail Park was held between 13:00 and 16:00 on Friday 19 June 2015. The second was held at the Silverdale Market, between 08:00 and 13:00 on Saturday 27 June 2015.

13.     At these public events there was a stall containing information on the draft Silverdale Centre Plan, including copies of the Key Move maps, a plan summary document, copies of the draft Silverdale Centre Plan, and feedback forms that could be submitted at the stall or completed and submitted at a later date. Members of staff from both Auckland Council’s Plans and Places department and the Hibiscus and Bays Local Board, along with members of the Hibiscus and Bays Local Board, were present to share information on the draft Silverdale Centre Plan, answer any questions raised, and help fill in feedback forms.

14.     In addition a breakfast meeting was held with the Silverdale business community on Thursday 11 June 2015 between 07:30 and 09:00 at Rotary House, Hibiscus Coast Highway. At this meeting a presentation was given outlining the purpose, content and outcomes sought by the draft Silverdale Centre Plan, along with displays of the draft Plans Key Move maps and copies of the draft document.

15.     On 16 June 2015 an article was also printed in Rodney Times on the draft Silverdale Centre Plan, which gave information on the purpose of the draft plan, the extent of the engagement period and how feedback could be given.

16.     The response included informal comments made at the various events, and 11 pieces of formal feedback received through the online submission questionnaire, written submissions and emails.

 

The draft final version

17.     The plan structure - This comprises a He Mihi, a foreword and a number of sections, incorporating changes to respond to feedback and the outcomes of hui. The actions have been modified in some cases to respond better to feedback or in response to internal council or Auckland Transport requests, and have been drafted in the context of Long Term Plan (LTP) timeframes. Lead agencies have been identified, including where the local board or other groups may need to take an initiating role.

18.     The plan includes the following sections:

·    Silverdale in the Future - explains the purpose of the plan, describes the plan area, and the context for the areas outside the plan.

·    Developing the plan - explains the process which developed the plan.

·    The Strategic Context - describes the context of council’s guiding documents, including the Auckland Plan, the Hibiscus and Bays Area Plan, the Proposed Auckland Unitary Plan and the Hibiscus and Bays Local Board Plan, and how these plans all fit together.

·    Existing Context - describes the local context and Silverdale’s assets.

·    Opportunities for Silverdale’s Future - sets out Silverdale’s opportunities, including the growth in the wider area, the strengthening of connections, improved pedestrian and cycle environments, better integration of heritage, the proposed Curley Avenue extension, and Penlink.

·    A defining vision - sets out the plan’s vision, its four key moves and the time frames for implementing actions which are 0-5 years, 6-30 years, and ongoing. The plan’s vision is that:

Silverdale is integrated to create a thriving Town Centre with an industrial and retail base, improved connections, and enhanced social, cultural, historic, and natural environments’;

 

The four key moves are:

1.       Enhance the Silverdale area as a centre with vitality and viability for retail, commercial, industrial, residential, educational, community and leisure activities, whilst creating a town centre with a high quality built and natural environment, ensuring strong connections throughout;

2.       Protect and enhance Silverdale’s cultural and historic heritage, and identity as part of improved public spaces;

3.       Develop links between public open spaces in Silverdale and enhance the ecological values of the Weiti River; and

4.       Provide safe and convenient movement connections such as Penlink and those for pedestrians and cyclists, between the various parts of Silverdale, the Hibiscus Coast and with wider Auckland.

 

 

 

 

 

 

 

 

 


 

·    Key Move 1 – includes the key move to enhance the Silverdale area as a centre with vitality and viability for retail, commercial, industrial, residential, educational, community and leisure activities, whilst creating a town centre with a high quality built and natural environment, ensuring strong connections throughout. The key move objectives and actions together with the associated timeframe and lead agency are as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·    Key Move 2 – includes the key move to protect and enhance Silverdale’s cultural and historic heritage, and identity as part of improved public spaces. The key move objectives and actions together with the associated timeframe and lead agency are as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·    Key Move 3 – includes the key move to develop links between public open spaces in Silverdale and enhance the ecological values of the Weiti River. The key move objectives and actions together with the associated timeframe and lead agency are as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

·    Key Move 4 – includes the key move to provide safe and convenient movement connections such as Penlink and those for pedestrians and cyclists, between the various parts of Silverdale, the Hibiscus Coast and with wider Auckland. This section also includes detail on Penlink, Curley Avenue, public transport, pedestrian and cycling routes, and local connectivity. The key move objectives and actions together with the associated timeframe and lead agency are as follows:

 

 

·    Implementation - explains the role of the local board, the funding implications, actions and timeframes and the need to monitor and review the plan.

 

19.     Hard copies of the full Silverdale Centre Plan will be available at the meeting.

Consideration

Local Board views and implications

20.     The local board has received progress reports on the plan‘s development. There has been local board representation on the plan development workshops, in addition to a workshop with the local board itself. Local board staff have been part of the process from the beginning and contributed constructively to the plan, including during the public engagement events.

Māori impact statement

21.     Mana Whenua and mataawaka have been consulted through the development of the plan, including with the carrying out of two hui. Representatives of Te Rūnanga o Ngāti Whātua, Ngāti Manuhiri, Ngāti Whātua o Kaipara, Te Kawerau a Maki and Te Herenga Waka Marae attended the hui. This has enabled Mana Whenua and mataawaka to help mould the plan and allowed officers to incorporate changes to the plan, including for example, strengthening elements that aim to improve the Weiti River, the recognition of cultural heritage, and the integration of the local marae into the area as a cultural, educational, training and community hub.

Implementation

22.     The recommendations in this report can be implemented within existing budgets.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Austin Fox - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 November 2015

 

 

Auckland Transport Update to Hibiscus and Bays Local Board, November 2015

 

File No.: CP2015/24158

 

  

Purpose

1.       The purpose of this report is to respond to local board requests on transport-related matters and provide information to elected members about Auckland Transport (AT) activities during September and October 2015.

Executive Summary

2.       The report provides an update on transport matters for the information of the Hibiscus and Bays Local Board and a register of transport issues in the local board’s area, as collated by Auckland Transport’s Elected Member Relationship Manager North.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Resolve to proceed with the design of either a 2.5m to 3m wide concrete shared path over the section of Orewa Recreation Reserve and Orewa Domain from the south end of the beach from Orewa Bridge to the south end of the Orewa Reserve carpark, based on the rough order of cost of $520,000 provided (Project 445) and following the site inspection on 17 November 2015.

 

 

Comments

HOP Card Price Change

3.       The HOP card originally cost $10, including GST, when it was launched in 2012, but since then Auckland Transport has discounted it to $5.00 to encourage uptake.  The actual cost of the card is $8.54, excluding GST, and Auckland Transport has been funding the shortfall. This is significant, considering over 600,000 cards have been sold.

4.       Now that most customers have a HOP card, AT is removing the discount which was applied while the system was rolled out and bedded down.  The cost will be $10.00.

5.       The increase will apply from Thursday 17 December, 2015.

 

Cycling Numbers Increasing

6.       The number of people cycling in Auckland is up 7% according to research released recently by Auckland Transport.  An independent survey conducted earlier in the year, looked at the walking and cycling habits of more than 1600 people living in Auckland and compared the findings with last year.

7.       It found that the number of people who said that they did any cycling at all went from 20% to 27%. The number of people cycling at least once a week was also up to 11% compared with 6%, 12 months ago.

8.       While the reason for cycling is still exercise or fitness (68%) or recreation (48%), there was a steady growth in those saying cycling to work was the reason they get on a bike (up to 16% from 12%). The survey also gathered information about where people lived and found that those living directly east and west of the city have the highest proportion of people cycling.

9.       This research is a source of real data in order for AT to plan ahead for the future cycle improvements. Putting in protected cycle facilities in the right parts of the city will make people feel and be safer when riding around the city. To maximise the investment which has come from local and central government, AT plans to improve the network for cycling into and around the city centre as well connections to public transport interchanges.

10.     People living in the inner city and the corridor running north-south from the city have the highest potential for growth in cycling. To get people cycling, overcoming perception of safety seems to be the greatest barrier.

 

Let’s Carpool Campaign

11.     Auckland Transport is running a public  campaign in November to encourage carpooling. The key objective is to reduce the amount of single vehicle occupancy trips into central Auckland by encouraging people to give carpooling a go and visit the Let’s Carpool website to register. The target audience is people aged between 20 and 45 years working in Central Auckland.

 

Road Safety Young Driver Marketing Campaign

12.     Young driver crashes are a high strategic priority  identified in “Safer Journeys” and locally this issue is of high concern due to the number of deaths and serious injuries resulting from these crashes. From 2010 to 2014, there were 664 death and serious injury crashes involving young drivers and these crashes resulted in 74 deaths and 749 serious injuries.  Targeting 18-24 year old male and female drivers, the main campaign objectives are:

 

·        To contribute towards a reduction in serious injury crashes involving young drivers across the Auckland region

·        To increase young driver’s safety awareness and understanding of the consequences of dangerous driving

·        To continue to grow the Snapchat and Facebook database of young drivers. This follows on from the success of the May 2015 young driver campaign, whereby AT generated 2,193 new likes on the “Youredriving” Facebook page and 5,185 new Snapchat followers.

 

13.     Based on the tagline of “You wouldn’t do that”, the three road safety themes are Distraction, Speeding and Drink Driving. Three different scenarios will be developed into short 10 second videos and released on Snapchat and Facebook:

 

·        You wouldn’t text while in a job interview. Don’t Text. You’re Driving.

·        You wouldn’t drink before hitting the gym. Don’t drink. You’re Driving.

·        You wouldn’t rush through a hot date. Don’t speed. You’re Driving.

 

14.     To help incentivise  people, AT will run a competition challenging Snapchat users to send in a snap of their own 10 second video (or static photo) showing a scenario where they “Wouldn’t do that”. The best entries will be posted on Snapchat for the public to vote on and the favourite choice each week, over a three week period, will receive a prize of an iphone 6.

 

Consultations

 

15.     Hebron Road, Waiake – Proposed No Stopping At All Times (NSAAT) Lines

          Following concerns raised by local residents with regard to a lack of accessability from cars parking on the narrow section of road close to 22-24 Hebron Road a consultation process began on 12 October and closed on 28 October.  An update will be provided once the submissions have been considered.

 

16.     Moera Place, Stanmore Bay – Proposed No Stopping At All Times (NSAAT) Lines

          In response to the concerns of local residents with regard to lack of accessability from car parking on both sides of Moera Place a proposal to install NSAAT lines on the southern side of the road was distributed for consultation on 13 October and closes on 5 November.  An update will be provided once the submissions have been considered.

 

17.     Medallion Drive, Oteha – Proposed road change

          AT carried out a consultation exercise in August of this year which received a mixed response.  Some people were supportive but many expressed concerns regarding the removal of the speed humps because they felt the removal would encourage speeding thus making it more difficult fo pedestrians to cross, especially students attending Oteha Valley School.  After evaluation of the submissions AT proposes to leave the speed humps in place but to upgrade them with asphalt when funding becomes available.  No date can be provided for this work but it will be considered as a priority project.

 

18.     Anzac Road, Browns Bay (outside number 39) – Proposed pedestrian crossing

          Following consultations in June, AT have carried out further assessment of the proposal for a raised pedestrian crossing platform.  To minimise the impact on adjacent driveways, AT have decided not to install a raised platform.  Rather we will install a 3m wide pedestrian ‘zebra’ crossing with kerb build out  and ‘No Stopping At All Times’ restrictions. A completion date of March 2016 is planned.

 

19.     Jura Landing, Silverdale – Proposed Removal of Street Name Blades

          In response to concerns raised by local residents with regard to the installation of five street name blades for Jura Landing, which is a private lane behind residences, AT commenced a consultation exercise on 19 October with a closing date of 6 November 2015. An update will be provided once the submissions have been considered.

 

20.     Cairnbrae Court, Northcross – Proposed No Stopping At All Time (NSAAT) Lines

          Residents of Cairnbrae Court have expressed concerns with regard to a lack of visibility from cars parked on the road.  To improve visibility, AT have proposed to install NSAAT lines on alternating sides of the road which will result in the loss of some car parking spaces.  Consultation began on 28 October and closes on 20 November.  An update will be provided once the submissions have been considered.

 

21.     Kura Place, Torbay – No Stopping At All Times (NSAAT) Lines

          Concerns raised by residents about the lack of accessability created by cars parking on Kura Place, Torbay, has resulted in a proposal to install NSAAT lines on the western side of the road.  This side has been chosen because there is a footpath on the opposite side for pedestrian use.  In addition, an NSAAT restriction is also proposed at the exit for Kura Place (corner of Kura Place/Ian Sage Avenue intersection) to prevent vehicles from parking across the pram crossings.  Consultation will close on 16 November and AT will update the local board once the submissions have been considered.

 

 

Update on the Hibiscus and Bays Local Board’s Transport Capital (LBTCF) Projects

22.     As at 31 October, 2015, the remaining budget available to the Hibiscus and Bays Local Board was $63,966.

 

23.     Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

 

·        East Coast Road - footpath guardrail in the vicinity of Spencer Road (Project 094);

·        Safety improvements on Awaruku Road, Torbay (Project 096);

·        Duck Creek Road, Stillwater – new footpath (Project 097);

·        Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

·        504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

·        201-246 Centreway Road, Orewa – new footpath (Project 100);

·        Grand Drive – Tauranga Place, Orewa – new walkway and footpath (Project 101);

·        Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, Stillwater (Project 209);

·        St John’s School, Mairangi Bay – new footpath (Project 229);

·        Glenvar Road, Torbay - relocation of edge line (Project 385);

·        Okura River Road bus stop hardstand area (Project 395);

·        Construction of a 280 m long footpath on the south side of Whangaparaoa Road from 601 Whangaparaoa Road to Cedar Terrace (Project 232);

·        Project 240, the provision of a safe crossing point on Tavern Road, Silverdale, consisting of a central median kerb, two pram crossings and handrails;

·        Project 383, the provision of parallel car parks at 8 Galbraith Green, Silverdale;

·        Project 409, the provision of a connecting footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve, plus shrub trimming / clearance and minor changes to the park fence;

·        Construction of Project 091, Mairangi Bay Art Walk is now substantially complete, with the remaining work associated with the installation of the mosaic panels and art poles deferred until the required materials are available;

·        Project 346, the provision of lighting on Western Reserve, Orewa, began on 20 July and completion of the work is completed.

 

24.     The feasibility design for Project 411, Torbay Plaza revitalisation, is underway and Torbay Plaza Working Party meetings to discuss progress are being held regularly. Design details are now underway with draft designs expected before Christmas.  Physical works are intended for early/mid 2016 following design, safety audits and traffic resolution approvals.

 

25.     The local board requested a rough order of cost for the provision of smart studs on the Hibiscus Coast Highway at the pedestrian crossings adjacent to Riverside Road and Florence Avenue (Project 427) but, after being advised that it would not be possible to install these, an alternative cost to install speed feedback signs at these locations was requested at the Hibiscus and Bays Local Board meeting on 15 July 2015 (see Project 444 below)

 

26.     The local board’s TPLs were advised on 29 July 2015 that the rough order of cost for the installation of two speed advisory signs, one to be located to the north and the second to the south of the township (Project 444), is $30,000. This cost however does not allow for the relocation of services and would be subject to the local board gaining the support of local businesses if it wished to proceed with the project (see Project 444 below).

 

27.     Project 444. The Board approved $30,000 on 19 August 2015 and staff are currently working through details, arranging quotations and checking utility requirements.  Installation is programmed to be completed by end of February 2016.

 

28.     At the local board’s meeting on 15 July 2015 a rough order of cost for the replacement of the existing timber boardwalks on the reserve adjacent to Beachfront Lane, Browns Bay, with a hardier, less expensive timber was requested (Project 446). The local board’s TPLs were advised on 29 July that the LBTCF steering group had considered the project on Friday, 24 July and was unanimous in its decision that the project did not meet the fund criteria, being a maintenance rather than a capital project.

 

29.     The local board approved $520,000 for (Project 445) the detailed design of a 3m wide concrete shared path over the section from the south end of the beach, from Orewa Bridge to the south end of the Orewa Reserve carpark. Design is underway with consent to be lodged before Christmas.  The construction programme is due to commence in February 2016 following receipt of consents and successful procurement. The decision as to whether a 3.0m or 2.5m wide path is to be designed will follow from a site inspection on 17 November 2015.

 

30.     A design is being progressed to upgrade the seawall along the beachfront section from Kohu Street to Marine Parade which includes a path behind the seawall, however construction of this is unlikely to be progressed until 2017/2018 and the local board could possibly look to contribute to the path at that stage.

 

Issues Update

31.     The following Issues Update comprises issues raised by elected members and Local Board Services staff to as at 31 October 2015:

 

Location

Issue

Status

1

Orewa Walkabout

Concerns relating to design and maintenance issues in the township

Hibiscus and Bays Local Board members along with staff from Auckland Transport and Auckland Council visited Orewa township on 29 October 2015 to discuss concerns raised by Destination Orewa Beach relating to a range of design, safety and minor maintenance issues.  It was accepted that many of the design features are not amenable to being changed quickly but those that pose a safety risk will be programmed for further work. Auckland Transport have been processing nine new pedestrian crossings in Orewa for several months now and this will require reviews of associated parking spaces. Additional meetings were agreed between the parties to ensure that future concerns could be handled expeditiously.

2

Orewa General

Pedestrian crossings at Moana Avenue and Moenui Avenue

The installation of an additional zebra crossing in Moenui Avenue, together with the relocation of the existing crossing outside 342 Hibiscus Coast Highway closer to the Moana Avenue intersection, have gone through the consultation processes with positive outcomes.  Both of these crossing are now in the design phase.

3

43 Hibiscus Coast Highway

Request for a new sign at the Orewa side of a driveway.

Auckland Transport does not support the request to install a new sign at the Orewa side of the driveway at 43 Hibiscus Coast Highway on the grounds of safety.  An independent safety review has identified that it would not be a responsible course of action to provide a footpath leading to a section of road that is considered unsafe to cross and a signalised crossing is not warranted at this location owing to a lack of pedestrian traffic.

4

Sunrise Avenue, Browns Bay

Concerns relating to a proposed new bus route along Sunrise Avenue

Concerns expressed by a number of individuals and organisations relating to an AT proposal to commence a bus service through Sunrise Avenue will be considered as part of AT’s North consultation and no decisions will be made public until 2016.  All submitters have been advised of this process via letters, staff, Local Boards and MP’s. 

5

Clayden Drive, Gulf Harbour

Request for a footpath/s along Clayden Drive.

AT prioritises an annual footpath programme that is reactive to resident feedback.  Clayden Drive however scores amongst the lower range of schemes in our priority list and lies outside the top 5%. While there is merit in the proposal, in that there are no footpaths on either side of this road, existing traffic volumes, speed levels and usage is limited because the road ends in a cul-de-sac. However, it will remain on file and be prioritised as part of future years planning.

6

Surplus Land

Concerns about the sale of land that is surplus to AT’s requirements.

Auckland Transport have looked at the properties concerned and are confident that the Penlink scheme, and the relevant designations, will not be impacted by the proposed disposals.   The land at 19 Anzac Avenue, Browns Bay has been approved by Auckland Transport’s board for transfer to Auckland Council. Panuku Development Auckland on behalf of Auckland Council is carrying out a review on this property to determine if it should be retained by Auckland Council.

7

Pedestrian Crossing,  Silverdale

Request to review the situation following new bus service.

At the request of local board member, Janet Fitzgerald, a meeting is being arranged to discuss pedestrian crossings, traffic speed and other safety issues in Silverdate following the implementation of new bus services in the area.

8

Whangaparaoa Road, Pedestrian Refuge.

An update on installation of a pedestrian refuge on Whangaparaoa Road.

Auckland Transport have investigated several locations to have a pedestrian refuge installed.  Each location has to be investigated including design (with tracking curves) and public consultation. However the existing proposal is with our delivery team to have the pedestrian refuge constructed.  They are in the final stages of a Road Safety Audit and a construction date of late November is planned.

 

Consideration

Local Board views and implications

32.     This report is for the local board’s information.

 

Māori impact statement

33.     No specific issues with regard to the Māori Impact Statement are triggered by this report.

Implementation

34.     The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council’s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Noelene Buckland, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Team Manager Elected Member Relationship Management, Auckland Transport

 


Hibiscus and Bays Local Board

18 November 2015

 

 

Road Names - Highgate Parkway and others

 

File No.: CP2015/21534

 

  

 

Purpose

1.       The purpose of this report is to seek the Hibiscus and Bays Local Board’s approval for six new road names and one name for a jointly owned access lot in the Highgate Business Park subdivision at 217 Wainui Road, Silverdale.

Executive Summary

2.       The applicant wishes to name the roads and jointly owned access lot as shown on the attached scheme plan.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve, pursuant to section 319(1)(j) of the Local Government Act the following new road names Highgate Parkway, Andrew Jack Road, Watkinson Road, Colin Chester Drive, John Robey Road and Felling Street and Toia Lane for the jointly owned access lot for the Highgate Business Park subdivision at 217 Wainui Road, Silverdale, Council reference R62751.

 

Comments

3.       The applicant is Highgate Business Park, the site address 217 Wainui Road, Silverdale and the council reference is R62751.

4.       This development is principally a commercial and business park which will also comprise a Town Centre Retail Zone. The site will initially deliver 107 residential lots with more to come in the coming years.

5.       The applicant has consulted with the Silverdale Historical Society to find relevant names for the project to link it to its distant past.

6.       Wainui Road has been re-formed in this vicinity but it is proposed to keep the name of Wainui Road to be continuous from Silverdale, crossing the motorway, to its junction with Waitoki Road.

7.       Highgate Parkway is proposed to start at the new controlled junction with Wainui Road and run south through Stage 1 of this development, and eventually will be extended to Silverdale. At the outset of this project the applicant came to council to get confirmation that the name Highgate Parkway met road naming criteria as all the main signage had to be signed off before any construction was commenced. At that time Millwater Parkway had been approved and accepted by LINZ so confirmation was given that it complied. The signage is in place and known by the general public. (I note the new standards do not have Parkway as a road type. This has been discussed with LINZ).

8.       Andrew Jack Road is chosen for the road adjacent to Wainui Road.  Andrew and Euphemia Jack were land owners up until around 1940.  The Jacks established an orchard of pears and apples on the Highgate land.

9.       The proposed road name for the jointly owned access lot is Toia Lane.  This name is chosen to remember Bill Toia who dedicated his life to earth and civil works.  Bill died while project managing the construction work on this development.  A memorial has been placed on a relocated concretion boulder unearthed on the Highgate site and located in the landscaped area adjacent to the new Wainui Interchange on-ramp.

10.     Watkinson Road:  Mrs Watkinson’s first name remains a mystery like most school teachers of years gone by.  Mrs Watkinson was the first school teacher of Silverdale who taught from her home on the land which is now known as Highgate.  This occurred around 1870.

11.     Colin Chester Drive: This name represents a current family land owner adjoining Manuel Road and Wainui Road who raised their family on the site.  This is a request to carry on their legacy into the future.  Aside from the family business (Chesters – Plumbing and Bathroom with fourteen branches nationwide), Colin Chester has been involved in the Hibiscus Coast community for many years, having lived on the Hibiscus Coast for 40 years, 22 years of which on the site bordering the Highgate development where he raised his family.  His community activities and notable achievements are many.

12.     John Robey Road: John Robey and Emma Hatfield were the original crown grantees of the now Highgate land around 1840.  The Hatfield’s felled timber on the site to sell on before relocating to the Hatfield Beach area.

13.     Felling Street:  This name acknowledges the tree felling completed by John Robey and Emma Hatfield on site as an historic land use feeding the local construction industry.

14.     Alternative names of Grove Street and Bayes Street have been proposed.  It is noted that similar names exist in Auckland so these are not recommended.

15.     Confirmation from the Chester and Toia families has been received consenting to their family names being used.  Attempts have been made by Highgate to garner consent from the families of the more historical figures but the passage of time has left the trail unclear and contact could not be made prior to this submission.

16.     The remaining road that intersects Felling Street, Watkinson Road and Colin Chester Drive remains un-named at this time.

17.     Consultation with all of the local iwi has been undertaken in the road naming process. The only iwi to respond was Ngati Te Ata who said their engagement was not required.

 

Consideration

Local Board views and implications

18.     A decision is sought from the Hibiscus and Bays Local Board to approve the new road names.

Māori impact statement

19.     The applicant has written to all iwi who have an interest in the area and only one responded saying no involvement was required.

Implementation

20.     The Land Information New Zealand database confirm that there are no similar road names in the area and that these names are appropriate and unique.

21.     If and when the name is approved the developer will be advised and they are responsible for erecting the new road name signs.


 

 

Attachments

No.

Title

Page

aView

Scheme Plan

145

bView

Locality Map

147

   

 

 

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

 

 


Hibiscus and Bays Local Board

18 November 2015

 

 


Hibiscus and Bays Local Board

18 November 2015

 

 


Hibiscus and Bays Local Board

18 November 2015

 

 

Ward Councillors Update

 

File No.: CP2015/23783

 

  

Executive Summary

1.       The Hibiscus and Bays Local Board allocates a period of time for the Ward Councillors, Cr Wayne Walker and Cr John Watson, to update them on the activities of the governing body.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update to the Hibiscus and Bays Local Board.

 

 

 

Attachments

There are no attachments for this report.    

 

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 November 2015

 

 

Local Board Members Reports

 

File No.: CP2015/23784

 

  

 

Executive Summary

1.       This is an opportunity for local board members to update the Hibiscus and Bays Local Board on projects and issues they have been involved with.

2.       Attached is a report from local board member Sayers.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      Consider the local board member’s request.

 

 

Attachments

No.

Title

Page

aView

Members Report from local board member Sayers

153

 

  

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 November 2015

 

 





Hibiscus and Bays Local Board

18 November 2015

 

 

Record of Workshop Meetings

 

File No.: CP2015/23785

 

  

 

Executive Summary

1.       The Hibiscus and Bays Local Board held workshop meetings on 11 September, 7 and 14 October 2015.  A copy of these workshop records is attached.

 

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      endorse the record of the workshop meetings held on 11  September, 7 and 14 October 2015.

 

Attachments

No.

Title

Page

aView

Workshop Record, 11 September 2015

159

bView

Workshop Record, 7 October 2015

161

cView

Workshop Record 14 October 2015

165

    

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

18 November 2015

 

 



Hibiscus and Bays Local Board

18 November 2015

 

 




Hibiscus and Bays Local Board

18 November 2015

 

 



     

 


Hibiscus and Bays Local Board

18 November 2015

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Hibiscus and Bays Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.