I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 18 November 2015

4.30pm

Local Board Office
2 Glen Road
Browns Bay

 

Hibiscus and Bays Local Board

 

OPEN ADDENDUM AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Greg Sayers

 

Members

David Cooper

 

 

Janet Fitzgerald, JP

 

 

Gaye Harding-Kirikiri

 

 

Gary Holmes

 

 

Lovisa Rasmussen

 

 

Lisa Whyte

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

16 November 2015

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Hibiscus and Bays Local Board

18 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

  

24        Sherwood Reserve Playground Upgrade                                                                   5   

 

    


Hibiscus and Bays Local Board

18 November 2015

 

 

Sherwood Reserve Playground Upgrade

 

File No.: CP2015/24412

 

  

 

Purpose

1.       This report seeks approval from the Hibiscus and Bays Local Board to allocate the remaining capital funds from the 2015/2016 budgets for the Sherwood Reserve Playground upgrade for completion in this financial year. 

Executive Summary

2.       Funds are sought for the completion of stages one, two and three of the Sherwood Reserve playground upgrade project from the remaining uncommitted Small Local Improvement Projects (SLIPS) capital fund of $33,881 and the Local Board Locally Driven Initiatives (LDI) capital budget fund of $585,717 for 2015/2016 financial year.

 

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      fund the shortfall of $16,996.81 to complete stages one and two of the Sherwood Reserve playground upgrade project from the 2015/2016 (SLIPS) fund

b)      fund the tower feature of $79,000 for stage three of the Sherwood Reserve playground upgrade project from the remaining 2015/2016 (SLIPS) fund of $16,884.19 and allocate a further $62,115.81 from the local board LDI Capex fund, totalling $79,000

c)      delegate to the Chairperson and the Deputy Chairperson of the Facilities and Reserves Committee authority to make any further minor decisions in relation to the Sherwood Reserve playground upgrade project within the approved budget. 

 

 

Comments

Sherwood Park Playground Upgrade

 

3.       The Hibiscus and Bays Local Board approved at its 17 September 2014 business meeting, (resolution number HB/2014/185), the allocation of $150,000 from the Hibiscus and Bays Local Board (SLIPS and discretionary) capital funds for the delivery of the Sherwood Reserve playground upgrade project. The Hibiscus and Bays Local Board received funding from the Coastguard from the operation of the Browns Bay market.  The local board allocated $26,000 of the funding to the Sherwood Reserve playground upgrade.   A final concept design was approved by the local board on the 15 April 2015, (resolution number HB/2015/40), and a further $83,508 was allocated from the SLIPS budget (2014/2015). 

 

4.       The Sherwood Reserve Concept Plan was workshopped with the Facilities and Reserves Committee on 21 November 2014.  Information was provided to enable a discussion on this project and to confirm the concept plan and next steps. Patrick Corfe Landscape was appointed by the local board and was funded $10,000 from the 2013/2014 “Local Discretionary Fund” to prepare a landscape concept plan for the Sherwood Reserve.

 

 

 

 

Update

 

5.       The Sherwood Reserve Working Party agreed to fund stages one and two (which are identified below) and stage three would be funded once the local board LDI capital fund was confirmed.  The stages for the Sherwood Park Playground upgrade project include:

 

·        Stage 1 – earthworks, drainage, paths, existing play equipment locations, furniture

·        Stage 2 – Floor as Lava feature

·        Stage 3 – Tower feature.

 

6.       This report seeks additional funding of $16,996.81 to complete stages one and two of the Sherwood Park playground upgrade project. 

 

7.       Parks identified a number of reasons as to why the approved the budget was not sufficient to complete stages one and two.  The reasons are:

 

·        Insufficient details and specifications resulted in contract variations for the earthworks portion

·        Insufficient detail and specification resulted in the need to supervise play element construction by qualified playground inspector at additional cost

·        Engineers estimate was inadequate at $ 252,178.00

·        Current estimate of $ 276,504.81 (excluding renewals of $50,680 portion) is now proposed.

8.       Stage three includes a tower feature. Funding has not been allocated to this feature to date. Funding of $79,000 is required to install the tower feature following completion of the earthworks in stages one and two. It is recommended that the local board install the tower feature at this time to complete the Sherwood Reserve playground upgrade project and save potential increased funding if left until a later date.   The total project costs for the tower feature (stage three) include:

 

·        Rope climbing tower, including installation - $70,000.00

·        Earthworks done as part of stage one:

o   Safety surface - $7,000.00

o   Path extension 10m - $2,000.00

·        Estimated total - $79,000.00

 

Funding Update

 

9.       It is proposed to fund the completion of stages one and two ($16,884.19) from the local board’s unallocated SLIPS budget of 2015/2016.   Funding is required from the local board’s LDI capex fund to fund the tower feature (stage three) $62,115.81.  The allocation of $62,115.81 for the tower feature from the LDI Capital budget of $585,717 would leave a balance of $523,601.19 for the local board to allocate.

 

The following table highlights the funding allocations:

 

Project Scope

SLIPS Funding $

LDI Capex Fund $

Total Project Costs:

Total Uncommitted Budgets:

$33,881.00

$585,717.00

 

 

Completion of (Stages One and Two)

$16,996.81

 

$16,996.81

Tower Feature (Stage Three)

$16,884.19

$62,115.81

$79,000.00

Budgets:

$33,881.00

$523,601.19

$95,996.81

 

Consideration

Local Board views and implications

10.     The Hibiscus and Bays Local Board has prioritised the Sherwood Reserve Playground upgrade for completion.  The decision sought by the local board is in accordance with this priority.

 

Māori impact statement

11.     Iwi will be advised of any projects that may have significance to them and will be consulted with accordingly.

 

Attachments

There are no attachments for this report.     

 

Signatories

Authors

Leigh Radovan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager