Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Wednesday, 25 November 2015 at 9.30am.

 

present

 

Chairperson

Julia Parfitt, JP

 

 

 

Deputy Chairperson

 

 

 

 

Members

David Cooper (until 11.35am)

 

 

 

 

Janet Fitzgerald, JP

 

 

 

 

Gaye Harding-Kirikiri

 

 

 

 

Gary Holmes (until 10.30am)

 

 

 

 

Lisa Whyte

 

 

 

 

ABSENT

 

Members

Lovisa Rasmussen

 

 

 

Greg Sayers

 

 

 

 

 

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

25 November 2015

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number HB/2015/181

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from members Greg Sayers and Lovisa Rasmussen,  for absence.

CARRIED

 

Meeting adjournment 9.34am – 11.30am

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

There were no minutes to confirm

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Landowner approval and new community lease to the Orewa Surf Life Saving Club Incorporated for redevelopment of the Orewa Surf Life Saving Facilities, Orewa Reserve, Orewa

 

Council officers in attendance were Matt Ward, Team Leader, Parks and Open Space Specialist, Maureen Buchanan, Community Lease Advisor, Karen Walby, Community Lease Advisor, Katrina Wilson, Senior Solicitor and Phyllis Andrews, Property Lease Advisor.

Orewa Surf Club representatives in attendance were, John Chapman, Terry Creagh, Zane Taylor and Mark Mitchell and Kate Madson, Paua Planning

 

The matter of temporary accommodation for the Orewa Surf Life Saving Club while the construction works are happening was raised.

 

Ms Wilson advised as follows:

That the Orewa Surf Life Saving Club Incorporated (“the Club”) will require and requests an area in the Orewa Reserve (yet to be agreed between Parks, Sports and Recreation and the Club) in order to provide the Club’s surf life saving services during the demolition of its present premises and construction of its new premises.  The duration of the Club’s occupation is estimated to be  twelve (12) months.  As the Orewa Reserve is a classified recreation reserve under the Reserves Act 1977 (“the Act”), any grant of a licence to occupy for such time period  requires the consent of the landowner, iwi consultation, and public notification in accordance with the Act.  The local board has indicated that in principle it supports the Club’s application for a licence to occupy.

 

Resolution number HB/2015/182

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      Grant landowner approval in principle, to the development of the new premises for the Orewa Surf Life Saving Club Incorporated on Part Allotment 319 Waiwera Parish as shown on the plans prepared by Walker Community Architects Ltd titled Scheme: 40A (SK07 Rev. D; SK08 to SK14 Rev. A). 

b)      Approves the draft landscape concept plan (Attachment B) prepared by the Parks, Sport and Recreation Department with minor amendments to be negotiated between council and the Orewa Surf Life Saving Club Incorporated.

c)      Notes the indicative landowner approval conditions that will be incorporated into the agreement to lease (Attachment F) as amended with last sentence in s) removed.

d)      Agrees that public notification of the proposed lease is not required under s.54(2) of the Reserves Act 1977.

e)      Requests that council staff report back to the local board at its first available business meeting in 2016 seeking a decision on the terms and conditions of the agreement to lease, lease for the site of the clubrooms and watchtower and licences to support the Orewa Surf Life Saving Club Incorporated’s community and commercial activities.

 

CARRIED

  

 

13        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

11.45 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................