I hereby give notice that an ordinary meeting of the Hibiscus and Bays Facilities and Reserves Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Friday, 20 November 2015

1.00pm

Local Board Office
2 Glen Road
Browns Bay

 

Hibiscus and Bays Facilities and Reserves Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Janet Fitzgerald, JP

 

Deputy Chairperson

Gaye Harding-Kirikiri

 

Members

David Cooper

 

 

Julia Parfitt, JP

 

 

Lisa Whyte

 

 

(Quorum 2 members)

 

Quorum 2 members
1 member from Hibiscus Coast Subdivision
1 member from East Coast Bays Subdivision

 

Vivienne Sullivan

Local Board Democracy Advisor

 

18 November 2015

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



Hibiscus and Bays Facilities and Reserves Committee

20 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Hibiscus and Bays Facilities and Reserves Committee Meeting Dates 2016         7

13        Record of Workshop Meeting                                                                                      9  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Facilities and Reserves Committee:

a)         confirm the ordinary minutes of its meeting, held on Friday, 9 October 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Facilities and Reserves Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Hibiscus and Bays Facilities and Reserves Committee

20 November 2015

 

 

Hibiscus and Bays Facilities and Reserves Committee Meeting Dates 2016

 

File No.: CP2015/24798

 

  

Purpose

1.       To recommend the workshop and business meeting schedule for the Hibiscus and Bays Facilities and Reserves Committee until the Local Government Elections in October 2016.

 

 

Recommendation/s

That the Hibiscus and Bays Facilities and Reserves Committee:

a)      adopt the workshop and business meeting schedule for 2016 as listed below:

 

Facilities and Reserves Workshop Meeting Schedule 2016

 

Committee

Date

Location

Time

Facilities and Reserves

Friday, 12 February 2016

Council Chambers, Orewa Centre, 50 Centreway Road, Orewa

10.00am

Facilities and Reserves

Friday 11 March 2016

Local Board Office, 2 Glen Road, Browns Bay

10.00am

Facilities and Reserves

Friday, 8 April 2016

Council Chambers, Orewa Centre, 50 Centreway Road, Orewa

10.00am

Facilities and Reserves

Friday, 13 May 2016

Local Board Office, 2 Glen Road, Browns Bay

10.00am

Facilities and Reserves

Friday, 10 June 2016

Council Chambers, Orewa Centre, 50 Centreway Road, Orewa

10.00am

Facilities and Reserves

Friday, 8 July 2016

Local Board Office, 2 Glen Road, Browns Bay

10.00am

Facilities and Reserves

Friday, 12 August 2016

Council Chambers, Orewa Centre, 50 Centreway Road, Orewa

10.00am

 

 

 

 

Facilities and Reserves Business Meeting Schedule 2016

 

Committee

Date

Location

Time

Facilities and Reserves

Friday, 26 February 2016

Council Chambers, Orewa Centre, 50 Centreway Road, Orewa

1.00pm

Facilities and Reserves

Wednesday, 23 March 2016 (Friday is Good Friday)

Local Board Office, 2 Glen Road, Browns Bay

1.00pm

Facilities and Reserves

Friday, 22 April 2016

Council Chambers, Orewa Centre, 50 Centreway Road, Orewa

1.00pm

Facilities and Reserves

Friday, 27 May 2016

Local Board Office, 2 Glen Road, Browns Bay

1.00pm

Facilities and Reserves

Friday, 24 June 2016

Council Chambers, Orewa Centre, 50 Centreway Road, Orewa

1.00pm

Facilities and Reserves

Friday, 22 July 2016

Local Board Office, 2 Glen Road, Browns Bay

1.00pm

Facilities and Reserves

Friday, 26 August 2016

Council Chambers, Orewa Centre, 50 Centreway Road, Orewa

1.00pm

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Facilities and Reserves Committee

20 November 2015

 

 

Record of Workshop Meeting

 

File No.: CP2015/24396

 

  

 

Executive Summary

1.       The Hibiscus and Bays Local Board held a workshop meeting on 31 August and 9 October 2015.  Copies of the workshop records are attached.

 

 

Recommendation/s

That the Hibiscus and Bays Facilities and Reserves Committee:

a)      endorse the records of the workshop meetings held on 31 August and 9 October 2015.

 

Attachments

No.

Title

Page

aView

Workshop record 31 August 2015

11

bView

Workshop record 9 October 2015

13

    

Signatories

Authors

Vivienne Sullivan - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Facilities and Reserves Committee

20 November 2015

 

 



Hibiscus and Bays Facilities and Reserves Committee

20 November 2015