I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 25 November 2015

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Kay McIntyre, QSM

 

Deputy Chairperson

Ann Hartley, JP

 

Members

Dr Grant Gillon

 

 

John Gillon

 

 

Danielle Grant

 

 

Richard Hills

 

 

Lorene Pigg

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Blair Doherty

Kaipatiki Local Board Democracy Advisor

 

18 November 2015

 

Contact Telephone: (09) 484 8856

Email: Blair.Doherty@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Kaipātiki Local Board area

 

 

 


Kaipātiki Local Board Members

 

 

Kay McIntyre QSM

Chairperson

Ph 09 484 8383

DDI 09 484 8987

Mobile 021 287 8844

kay.mcintyre@aucklandcouncil.govt.nz

 

Portfolios:

·      Finance – lead

·      Planning, policy and governance – lead

·     Built environment, streetscapes and urban design – associate

 

Ann Hartley JP

Deputy Chairperson

Mob 027 490 6909

Office 09 484 8383

Home 09 483 7572

ann.hartley@aucklandcouncil.govt.nz

 

Portfolios:

·      Community Development and Facilities – lead

·      Sport, recreation services and parks (active) – lead

·     Regulatory, bylaws and compliance – lead

·      Parks, reserves and playgrounds (passive) – associate

Planning, policy and governance – associate

 

Danielle Grant

Local Board Member

Mob 021 835 724

Office 09 484 8383

Home 09 442 1271

danielle.grant@aucklandcouncil.govt.nz

 

Portfolios:

·       Arts, culture and events services – lead

·       Economic development – lead

·       Natural environment – associate

 

 

Grant Gillon MPP, PhD

Local Board Member

Mob 027 476 4679

Office 09 484 8383

grant.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·      Natural environment – lead

·     Libraries – associate

 

John Gillon

Local Board Member

Mob 021 286 2288

Office 09 484 8383

Home 09 443 1683

john.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·       Libraries – lead

·       Parks, reserves and playgrounds (passive) – lead

·       Civil defence and emergency management – associate

 

Lindsay Waugh

Local Board Member

Mob 021 287 1155

Office 09 484 8383

Home 09 418 1620

lindsay.waugh@aucklandcouncil.govt.nz

 

Portfolios:

·      Built environment, streetscapes and urban design – lead

·      Arts, culture and events services – associate

·     Transport and infrastructure – associate

 

Lorene Pigg

Local Board Member

Mob 021 839 375

Office 09 484 8383

lorene.pigg@aucklandcouncil.govt.nz

 

Portfolios:

·          Civil defence and emergency management – lead

·          Finance – associate

·          Sport, recreation services and parks (active) – associate

·         Regulatory, bylaws and compliance – associate

 

Richard Hills

Local Board Member

Mob 021 286 4411

Office 09 484 8383

richard.hills@aucklandcouncil.govt.nz

 

Portfolios:

·       Transport and infrastructure – lead

·       Community Development and Facilities – associate

·       Economic development – associate

Kaipātiki Local Board Community Forum

 

The Kaipātiki Local Board holds two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.

 

The Kaipātiki Local Board’s Community Forum meetings are held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.

 

Different ways to present to the Kaipātiki Local Board:

 

To present at a Kaipātiki Local Board Community Forum meeting:

 

 

 


 

 

You can keep up to date with Kaipātiki news and events on the Kaipātiki Local Board Facebook page: https://www.facebook.com/kaipatiki

 

 

 

 

 

 

For further information about the board, go to the Kaipātiki Local Board page on the Auckland Council website:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/representativesbodies/LocalBoards/Kaipatikilocalboard/Pages/default.aspx

 


 

 

 


Kaipātiki Local Board Community Forum

25 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         9

2          Apologies                                                                                                                        9

3          Declaration of Interest                                                                                                   9

4          Confirmation of Minutes                                                                                               9

5          Leave of Absence                                                                                                          9

6          Acknowledgements                                                                                                       9

7          Petitions                                                                                                                        10

8          Deputations                                                                                                                  10

8.1     Northart                                                                                                               10

8.2     Uruamo Maranga Ake                                                                                        10

8.3     Raeburn House                                                                                                   11

8.4     Monarch Park Place-Making Project                                                               11

8.5     North Shore Archery Club                                                                                12

9          Public Forum                                                                                                                12

10        Extraordinary Business                                                                                              12

11        Notices of Motion                                                                                                        13

12        Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015                                                                                15

13        Kaipātiki Community Facilities Trust – Youth Projects October Quarterly  Report    23

14        Kaipātiki Community Facilities Trust Quarterly Report October 2015    Jobs4Youth Project and Youth Projects                                                                                        31

15        Kaipātiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources                                                                       47  

16        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)          A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)         A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its Community Forum meeting, held on Wednesday, 23 September 2015 as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.


 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Northart

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding the Northart Society.

Executive Summary

2.       Wendy Harsant of the Northart Society will be in attendance to address the Kaipātiki Local Board regarding the Society’s Annual Report and Quarter One summary.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Wendy Harsant of the Northart Society.

b)      thank Wendy Harsant and the Northart Society for their attendance and presentation.

 

 

 

8.2       Uruamo Maranga Ake

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board to present the vision for a local marae in Beach Haven.

Executive Summary

2.       Francis Waaka and Murray Painting of Uruamo Maranga Ake will be in attendance to address the Kaipātiki Local Board regarding their vision for a local marae in Beach Haven.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Francis Waaka and Murray Painting of Uruamo Maranga Ake.

b)      thank Francis Waaka, Murray Painting and Uruamo Maranga Ake for their attendance and presentation.

 

 

 

8.3       Raeburn House

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding Raeburn House.

Executive Summary

2.       Carol Ryan of Raeburn House will be in attendance to address the Kaipātiki Local Board to provide an update from Raeburn House regarding community development.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Carol Ryan of Raeburn House.

b)      thank Carol Ryan and Raeburn House for their attendance and presentation.

 

 

 

8.4       Monarch Park Place-Making Project

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding the Monarch Park Place-Making Project.

Executive Summary

2.       Kylie Johnston and Naomi Craymer of the Monarch Park Place-Making Project will be in attendance to provide an update to the Kaipātiki Local Board regarding the project.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Kylie Johnston and Naomi Craymer of the Monarch Park Place-Making Project.

b)      thank Kylie Johnston, Naomi Craymer and the Monarch Park Place-Making Project for their attendance and presentation.

 

 


 

8.5       North Shore Archery Club

Purpose

1.       The purpose of this deputation is to address the Kaipātiki Local Board regarding the North Shore Archery Club.

Executive Summary

2.       Dennis Mroczkowski of the North Shore Archery Club will be in attendance to discuss plans for the replacement of the existing clubrooms.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Dennis Mroczkowski of the North Shore Archery Club.

b)      thank Dennis Mroczkowski and the North Shore Archery Club for their attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Kaipātiki Local Board Community Forum

25 November 2015

 

 

Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015

 

File No.: CP2015/24624

 

  

 

Purpose

1.       The open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015, are attached for the information of the board only.

Executive Summary

2.       The open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015, are appended as Attachment A.

 

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      note that the open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015, are attached as Item 12 of the agenda for the information of the board only.

 

Attachments

No.

Title

Page

aView

Open unconfirmed minutes - Kaipātiki Local Board Community Forum, Wednesday, 23 September 2015

15

      

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

25 November 2015

 

 

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Kaipātiki Local Board Community Forum

25 November 2015

 

 

Kaipātiki Community Facilities Trust – Youth Projects October Quarterly Report

 

File No.: CP2015/24626

 

  

 

Purpose

1.       The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipatiki Youth Projects team, that are aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Executive Summary

2.       The attached report provides members with an oversight of the work achieved and completed by the Kaipatiki Youth Projects team to for the quarter ending October 2015.

3.       The report contains updates from

·          Youth Advisory Panel Member Kaipātiki;

·          Chairperson Kaipatiki Local Youth Board;

·          Kaipātiki Local Youth Board (KLYB);

·          Converge 13; and

·          Converge 15.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust Youth Projects October Quarterly report.

 

Attachments

No.

Title

Page

aView

Kaipātiki Community Facilities Trust – Youth Projects October Quarterly  Report

23

     

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

25 November 2015

 

 

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Kaipātiki Local Board Community Forum

25 November 2015

 

 

Kaipātiki Community Facilities Trust Quarterly Report October 2015    Jobs4Youth Project and Youth Projects

 

File No.: CP2015/24758

 

  

 

Purpose

1.       The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipātiki Community Facilities Trust, that are aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Executive Summary

2.       The Kaipatiki Community Facilities Trust Quarterly Report October 2015 - Jobs4Youth Project and Youth Projects report is attached.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust Quarterly Report October 2015 - Jobs4Youth Project and Youth Projects report.

 

 

Attachments

No.

Title

Page

aView

Quarterly Report October 2015    Jobs4Youth Project and Youth Projects

31

     

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

25 November 2015

 

 

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Kaipātiki Local Board Community Forum

25 November 2015

 

 

Kaipātiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources

 

File No.: CP2015/24767

 

  

 

Purpose

1.       The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipatiki Community Facilities Trust, that are aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Executive Summary

2.       The Kaipatiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources report is attached.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources report.

 

 

Attachments

No.

Title

Page

aView

Quarterly Report October 2015 Events, Programmes, Community Resources

47

     

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board Community Forum

25 November 2015

 

 

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