I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 11 November 2015

9.00am

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Kay McIntyre, QSM

 

Deputy Chairperson

Ann Hartley, JP

 

Members

Dr Grant Gillon

 

 

John Gillon

 

 

Danielle Grant

 

 

Richard Hills

 

 

Lorene Pigg

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Blair Doherty

Kaipatiki Local Board Democracy Advisor

 

4 November 2015

 

Contact Telephone: (09) 484 8856

Email: Blair.Doherty@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Kaipātiki Local Board area

 

 

 


Kaipātiki Local Board Members

 

 

Kay McIntyre QSM

Chairperson

Ph 09 484 8383

DDI 09 484 8987

Mobile 021 287 8844

kay.mcintyre@aucklandcouncil.govt.nz

 

Portfolios:

·      Finance – lead

·      Planning, policy and governance – lead

·     Built environment, streetscapes and urban design – alternate

 

Ann Hartley JP

Deputy Chairperson

Mob 027 490 6909

Office 09 484 8383

Home 09 483 7572

ann.hartley@aucklandcouncil.govt.nz

 

Portfolios:

·      Community Development and Facilities – lead

·      Sport, recreation services and parks (active) – lead

·      Parks, reserves and playgrounds (passive) – alternate

·      Planning, policy and governance – alternate

·     Regulatory, bylaws and compliance – alternate

 

 

Danielle Grant

Local Board Member

Mob 021 835 724

Office 09 484 8383

Home 09 442 1271

danielle.grant@aucklandcouncil.govt.nz

 

Portfolios:

·       Arts, culture and events services – lead

·       Economic development – lead

·       Natural environment – alternate

 

 

Grant Gillon MPP, PhD

Local Board Member

Mob 027 476 4679

Office 09 484 8383

grant.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·      Natural environment – lead

·      Regulatory, bylaws and compliance – lead

·     Libraries – alternate

 

John Gillon

Local Board Member

Mob 021 286 2288

Office 09 484 8383

Home 09 443 1683

john.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·       Libraries – lead

·       Parks, reserves and playgrounds (passive) – lead

·       Civil defence and emergency management – alternate

 

Lindsay Waugh

Local Board Member

Mob 021 287 1155

Office 09 484 8383

Home 09 418 1620

lindsay.waugh@aucklandcouncil.govt.nz

 

Portfolios:

·      Built environment, streetscapes and urban design – lead

·      Arts, culture and events services – alternate

·      Transport and infrastructure – alternate

 

 

Lorene Pigg

Local Board Member

Mob 021 839 375

Office 09 484 8383

lorene.pigg@aucklandcouncil.govt.nz

 

Portfolios:

·       Civil defence and emergency management – lead

·       Finance – alternate

·       Sport, recreation services and parks (active) – alternate

 

 

Richard Hills

Local Board Member

Mob 021 286 4411

Office 09 484 8383

richard.hills@aucklandcouncil.govt.nz

 

Portfolios:

·       Transport and infrastructure – lead

·       Community Development and Facilities – alternate

·       Economic development – alternate

 

 


Kaipātiki Local Board

11 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          9

12        Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 14 October 2015                                                                                                                                       11

13        Affected Party Approval Request for Proposed Early Childcare Education Centre Adjacent to Kauri Glen Reserve                                                                                21

14        Landowner Approval Request for Proposed Retaining Wall on Telephone Road Reserve adjacent to 80 Palmerston Road, Birkenhead                                                          39

15        Naming of new community space on Rangatira Road, Beach Haven                   47

16        Kaipātiki Connections Network Plan - progress update and approval of interim work programme for 2015/16                                                                                               53

17        Kaipatiki Local Grants, Round One, 2015/2016                                                        63

18        Kaipatiki Community Facilities Trust Quarterly Report                                         77

19        Auckland Transport Monthly Update                                                                        95

20        Auckland Transport Quarterly Update to Local Boards For the Quarter 1 July to 30 September 2015                                                                                                         109

21        Local Board Services Monthly Report                                                                    135

22        Quarterly performance report                                                                                  153

23        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987               199

24        Governing Body and Independent Maori Statutory Board Members' Update   203

25        Members' Reports                                                                                                     205

26        Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 21 October 2015 and Wednesday, 28 October 2015                                                                           207

27        Record of Kaipātiki Local Board Portfolio Briefings held in October 2015       215  

28        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

29        Procedural Motion to Exclude the Public                                                               235

C1       Special Housing Areas: Tranche 9                                                                          235  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)          A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)         A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 14 October 2015, as a true and correct record subject to the following amendment to Item 18, Local Board Services Quarterly Report:

Member L Pigg was erroneously recorded as voting against the motion for item 18.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Kaipātiki Local Board

11 November 2015

 

 

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 14 October 2015

 

File No.: CP2015/22472

 

  

Purpose

The open unconfirmed minutes of the Kaipatiki Local Board meeting held on Wednesday, 14 October 2015 are attached at item 12 of the Agenda for the information of the board only.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      note that the open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday  14 October 2015 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Attachments

No.

Title

Page

aView

Minutes of Kaipatiki Local Board meeting 14 October 2015

11

      

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

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Kaipātiki Local Board

11 November 2015

 

 

Affected Party Approval Request for Proposed Early Childcare Education Centre Adjacent to Kauri Glen Reserve

 

File No.: CP2015/22706

 

  

Purpose

1.       To seek affected party approval for a revised proposal for an early childcare education centre to be built at 50 Lake Road, Northcote, next to Kauri Glen Reserve.

Executive Summary

2.       A resource consent application has been received to build an early childcare education centre (ECE) at 50 Lake Road, Northcote (refer to Attachment A for a location map).

3.       The property adjoins Kauri Glen Reserve along the northern and western boundaries. The eastern entrance to the Kauri Glen walkway is located immediately to the north of the subject property.

4.       An initial proposal was presented that infringed some rules of the Auckland District Plan (North Shore section). These included infringements of the 5 metre landscape amenity yard and retaining walls over 1.5m height within the landscape amenity yard adjoining the reserve. Approval was sought from the Kaipatiki Local Board as an affected party at the meeting on 14 October 2015. The request was declined (resolution KT/2015/148).  

5.       The applicant has subsequently amended the plans (refer Attachment B).  Changes include:

·        setting the building back from the northern boundary, thereby reducing the landscape amenity yard infringement to 2.5 metres and adding large glazed windows to the ground floor; and

·        reducing the height of retaining walls along the western and northern boundaries and replacing the solid acoustic fence on the northern boundary with a visually permeable pool style fence.

6.       The applicant has also offered to undertake specimen tree planting along the northern and western boundary within the reserve, and install two bench seats either side of the walkway as further mitigation (refer Plan P-0150 107 Revision B).

7.       The applicant is now seeking affected party approval for the proposal as it relates to the infringements noted above.

8.       On the basis that the changes to the proposal reduce the amenity and visual dominance effects on the reserve to what is considered to be an acceptable level, it is recommended that affected party approval be granted.

 

Recommendation

That the Kaipātiki Local Board:

a)      approve the granting of affected party approval for the proposed early childcare education centre at 50 Lake Road, Northcote, as detailed in the plans titled ‘Proposed Childcare 50 Lake Road, Northcote, Auckland (P-1050: 100 Rev E, 101 Rev D, 102 Rev A, 103-105 Rev B, 106 Rev A, 107 Rev B, 201 Rev B, and 301-302 Rev D), prepared by Collingridge and Smith Architects (UK) Limited, dated May 2015 and revised 19 October 2015.

 

 

Comments

9.       A resource consent application has been received to construct an ECE at 50 Lake Road, Northcote (Attachment A). The proposal involves demolishing an existing building and redeveloping the site with a two-storey building, car park and outdoor play area (refer Attachment B).

10.     To the north and west, the property adjoins Kauri Glen Reserve, which is classified as a scenic reserve under the Reserves Act 1977. The proposed development will infringe the 5m landscape amenity yard setback from the reserve requirement in the Auckland Council (North Shore Section) District Plan. Retaining walls over 1.5m in height proposed along the reserve boundaries within this yard are also deemed to be an infringement. The landscape yard rule seeks to maintain a visual buffer between any proposed buildings and reserve land by requiring the yard to be fully landscaped.

11.     As the adjoining landowner, Auckland Council is considered to be a potentially affected party and the applicant is seeking the local board’s approval for the proposed infringements. The decision to grant or decline affected party approval falls with the Kaipātiki Local Board’s delegated authority.

12.     The Parks, Sports and Recreation department generally seeks complying developments on properties that adjoin parkland in order to protect and enhance the intrinsic values of the open space and the visitor experience.

13.     On 14 October 2015, the Kaipātiki Local Board resolved to decline granting affected party approval for a former version of the ECE proposal (resolution KT/2015/148). This was due to the building fully infringing the 5m landscape yard and the height of retaining walls within the landscape yard, both creating potential amenity and visual dominance effects on the reserve.

14.     Following discussions, the applicant has made changes to the proposal to reduce the level of infringement and create a better interface with the reserve.

15.     The following table outlines the original proposal and changes made subsequent it being presented to the local board in October:

14 October report

11 November report

(i) A timber pole retaining wall topped by a minimum 1200mm high pool style fence will extend along the length of the western boundary (30.48m). The retaining wall is between 2.15m and 3.4m in height above ground level and will retain an outdoor play area.

The timber pole retaining wall along the western boundary has been reduced in height to 2m from 3.4m at the north-western corner (closest point to the Kauri Glen Reserve walkway). The height at the south-western corner remains at 2.15m. The fencing has been amended to allow a 2.5m high acoustic fence to extend 10m from the south-western corner along the western boundary. This has been included to protect the outdoor play area from noise caused by adjoining industry.

(ii) A timber pole retaining wall with a 2m high acoustic timber fence extends 5m in length from the edge of the building to meet the western boundary retaining wall. The wall is between 2.9m and 3.6m in height above ground level and will retain the outdoor play area.

As the building has been set back 2.5m (see below), the timber pole retaining wall will extend 10m in length. However, it now tapers from 2m at the north-western corner to 0m in height above ground level. The retaining wall will be topped by a 2m pool style fence instead of a solid acoustic timber fence.

(iii) The building will be located up to the reserve boundary infringing the full 5 metre landscape amenity yard. It is 16.5m in length and between 7.4m and 10.5m in height above ground level.

The building has been set back 2.5m from the northern boundary and a large glazed window added to the ground floor (in addition to those on the upper level). A 2m pool style fence has been added along the northern boundary which will be planted with creeping fig (ficus pumila) and a gate will open onto the reserve. The yard area between the fence and building will be grassed and landscaped as part of the outdoor play area.

(iv) A plastered concrete block wall topped by a 1200mm high pool style fence will extend 16.6m along the northern boundary to the edge of the building. The wall is between 0.75m and 3.5m height above ground level and will retain a carpark area.

No change to height. New Zealand clematis has been replaced with creeping fig (ficus pumila).

 

16.     With respect to the western side of the development (infringement (i)), the applicant has proposed planting specimen titoki trees within the property’s western boundary and creeping fig (ficus pumila) along the base of the retaining wall within the reserve. This planting, together with the adjoining reserve environment being native bush, will reduce any potential visual and dominance effects from the retaining wall and acoustic fence. The acoustic fence will not be visible from the Kauri Glen Reserve walkway.

17.     The proposed reduction and changes to infringement (ii) will greatly reduce the visual dominance of this wall and improve the interface with the Kauri Glen Reserve walkway that passes next to the north-western corner of the property.

18.     The proposed reduction and changes to infringement (iii) will reduce any amenity and visual dominance effects caused by the building to be reduced to an acceptable level.

19.     Infringement (iv) relating to the carparking area remains unchanged. However being furthest away from the walkway entrance to the reserve and with the childcare building being set back, amenity and visual dominance effects are considered to be less than minor.

20.     As previously presented to the Kaipātiki Local Board, the applicant has also offered to provide planting and seating in the reserve as compensation for the effects of the development. These mitigation measures have been incorporated into the applicant’s plans (refer Plan P-0150 107 Revision B).

21.     The proposed development design that has been resubmitted provides better passive surveillance over the reserve and improves the amenity and visual interface with the reserve.

22.     Overall, it is considered that any potential amenity and visual dominance effects caused by the proposed ECE development infringements have been adequately mitigated by the applicant. It is therefore considered that affected party approval should be granted.

Consideration

Local board views and implications

23.     The Kaipātiki Local Board considered an earlier version of this proposal on 14 October 2015 and declined to grant affected party approval (resolution number KT/2015/148)

MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)           declines the granting of affected party approval for the proposed childcare centre at 50 Lake Road, Northcote as detailed in the plans titled ‘Proposed Childcare 50 Lake Road, Northcote, Auckland (P-1050 100-107, 201, 301 and 302), prepared by Collingridge and Smith Architects (UK) Limited, dated May 2015.

Māori impact statement

24.     This affected party component of this report relates to work being carried out on private property. In this regard neither the applicant nor Auckland Council officers have discussed the proposal with iwi. There are no sites of significance to mana whenua identified in the Proposed Auckland Unitary Plan (PAUP) in this part of the reserve.

Implementation

25.     If the Kaipātiki Local Board provides affected party approval, Auckland Council’s Resource Consents team will be able to consider the options of assessing the application without public notification under section 95A, or as limited notification under section 95B of the Resource Management Act. Additionally, Auckland Council’s Resource Consents team would no longer be entitled to consider any effects on the adjoining reserve when deciding the application under section 104.

26.     To implement the recommendations of this request, a letter will be prepared, signed and issued to the applicant by the Parks and Open Space Specialist team.

 

Attachments

No.

Title

Page

aView

Location map

25

bView

Proposed childcare centre plans

27

     

Signatories

Authors

Matthew Ward - Team Leader Parks and Open Space Specialists (North/West)

Authorisers

Mark Bowater - Acting General Manager, Parks, Sports and Recreation

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

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Landowner Approval Request for Proposed Retaining Wall on Telephone Road Reserve adjacent to 80 Palmerston Road, Birkenhead

 

File No.: CP2015/22821

 

  

Purpose

1.       To seek delegated authority to grant landowner approval for a retaining wall on Telephone Road Reserve adjacent to 80 Palmerston Road, Birkenhead.

Executive Summary

2.       A request has been received for landowner approval to build a retaining wall on Telephone Road Reserve (refer to Attachment A for a location map).

3.       The purpose of the retaining wall is to facilitate access from the existing driveway to a new parking deck. It will be 3 metres long and 2.1 metres high tapering to 1.2 metres high (refer to Attachments B and C for plans and photos). 

4.       The land is held under the Reserves Act 1977 as Local Purpose (Access) Reserve and 80 Palmerston Road has a right of way easement over the reserve registered on the title.

5.       The deed of easement is illegible so it is not possible to ascertain whether the easement includes structures that facilitate access.

6.       On the basis that a right of way easement already exists, that the reserve purpose is for access and the retaining wall will facilitate access to a parking area, it is recommended that landowner approval be supported.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      grant landowner approval for a retaining wall to be located on Telephone Road Reserve as detailed in the plans titled ‘Resource Consent’, Sheet 2 and 2A Ref 0838 Rev 4 dated 03 September 2015 drawn by Icon Architectural Concepts.

 

 

Comments

7.       A request has been received for landowner approval to build a retaining wall on Telephone Road Reserve (refer to Attachment A for a location map).

8.       The proposed retaining wall is 3 metres long and 2.1 metres high tapering to 1.2 metres high and would link an existing retaining wall with the concrete driveway (refer to Attachment B for plans and Attachment C for photos). The land falls away sharply at this point into a gully that is in private ownership.

9.       The purpose of the retaining wall is to enable access from the driveway to a parking deck which has received building consent and is under construction. 

10.     There is an existing concrete driveway over the reserve for the benefit of 76A, 76B, 80, and 82 Palmerston Road. The applicant has received Affected Party Approvals from the owners of each of these properties and their access is not impacted as the retaining wall is to the side of the shared driveway.

11.     The reserve is classified as a Local Purpose (Access) Reserve under the Reserves Act 1977. The title has a right of way easement registered in favour of 76A, 76B, 80, and 82 Palmerston Road. The deed of easement is handwritten and due to the quality of the original is illegible in part. It is possible that the easement includes the right to build structures on the reserve to facilitate access, however, as this cannot be known with any certainty, landowner approval has been requested for the retaining wall.

12.     The topography and development of the site is such that no future reserve development opportunities will be compromised by the retaining wall. There will be no impact on the rights of the public for access over the reserve now or in the future, as the point at which the retaining wall is proposed to be built leads into a steep gully in private ownership.

13.     A flax bush will be removed to allow for the retaining wall to be built and a condition of approval will be imposed that this must be replaced.

Consideration

Local board views and implications

14.     The Parks Portfolio holders have requested that the proposal for landowner approval for the retaining wall on Telephone Road Reserve is considered by the full board.

Māori impact statement

15.     Neither the applicant nor Auckland Council staff have discussed the proposal with iwi. There are no sites of significance to mana whenua identified in the Proposed Auckland Unitary Plan (PAUP) in this location.

Implementation

16.     If delegated authority for landowner approval is granted, staff will prepare a letter outlining the conditions of approval. These include conditions around construction, protection of public access, and reinstatement to the satisfaction of Auckland Council. The letter will be signed under delegation by the Local and Sports Parks Manager - North.

 

Attachments

No.

Title

Page

aView

Location map - 80 Palmerston Road, Birkenhead

41

bView

Plans - Retaining Wall

43

cView

Photos - Telephone Road Reserve & 80 Palmerston Road

45

     

Signatories

Authors

Matthew Ward - Team Leader Parks and Open Space Specialists (North/West)

Authorisers

Mark Bowater - Acting General Manager, Parks, Sports and Recreation

Eric Perry - Relationship Manager

 


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Naming of new community space on Rangatira Road, Beach Haven

 

File No.: CP2015/23260

 

  

Purpose

1.       To seek approval from the Kaipātiki Local Board for the naming of the new community space at 364 Rangatira Road, Beach Haven.

Executive Summary

2.       A new community space has been created at 364 Rangatira Road in Beach Haven, with construction completed in October. The opening blessing and event will be held on 14 November.

3.       The City Transformation team is leading this project, including undertaking consultation on the naming of the public space. Name suggestions were sought from mana whenua, mataawaka and the Beach Haven Placemaking Group (a local community group). 

4.       A recommendation is now made for the board’s consideration based on consultation and on council’s Interim Naming Guidelines for parks, park features and facilities (2011).

 

Recommendation/s

That the Kaipātiki Local Board:

a)      approve that the new community space located at 364 Rangatira Road in Beach Haven be named “Opaketai Beach Haven Garden”.

 

Comments

5.       A new 835m2 community space has recently been created at 364 Rangatira Road, Beach Haven (Lot 1 DP 369524). It is adjoined by an open car park at 21 Sunnyhaven Avenue, and a mix of retail and residential use. A location map is included as Attachment A.

6.       Construction of the space was completed in October, with the opening blessing and event scheduled for 14 November 2015.

7.       The Beach Haven Placemaking Group has been the driving force behind this project, making it a successful example of community-led design and placemaking.

8.       The new community space will provide a flexible space to meet the needs of local residents, with a playground, community garden, picnic tables and a lawn area which is suitable to hold small events (subject to event permit approval) and markets. 

9.       The placeholder or working name of the project has been ‘Beach Haven Community Space’. Staff are seeking to confirm a permanent name for the community space.

10.     The naming of new parks falls within the delegated authority of the local board. The Interim Naming Guidelines state that the local board should only approve the name of a park following consultation with mana whenua, and that names should generally be in accordance with the following criteria, in descending order where applicable:

i.      Name of the person or family gifting the land to the public where it is a condition of the gifting;

ii.     A name which reflects:

a.       tangata whenua values;

b.       a natural feature within the park;

c.       a historic name for the land;

d.       a historical feature or association with the park;

e.       a historically or culturally significant individual or event;

f.        the name of the previous landowner of longstanding; or

g.       the locality.

iii.    Providing the proposed name is not already in use or strongly associated with another existing location or feature, and therefore likely to cause confusion.

11.     Suggestions for a name were sought from mana whenua, mataawaka and the Beach Haven Placemaking Group. Feedback has been provided by Te Kawerau a Maki, Te Ākitai Waiohua, Ngāti Whātua Ōrākei and the Beach Haven Placemaking Group.

12.     The names proposed are:

·        Opaketai – this name was put forward by Te Kawerau a Maki and Ngāti Whātua Ōrākei, and supported by Te Ākitai Waiohua. It is the ancient name of a small bay south of Beach Haven Road, where driftwood would wash up during westerly storms, and where a seasonal kāinga (village) for fishing and shorebird snaring was located.  It is one of a number of seasonal kāinga around the Kaipatiki and Upper Harbour areas that is of high cultural significance to Te Kawerau a Maki and Ngāti Whātua Ōrākei, who hold mana whenua of the area. This ancient name is a taonga which is gifted to the Beach Haven Garden in recognition of the significance of the whenua and of the Beach Haven community.

·        Beach Haven Garden – this name was proposed by the Beach Haven Placemaking Group. The group noted that the space has been known by locals as Beach Haven Garden for the past 3-4 years and they feel this name fits the place. They are very keen for the place to belong to the people of Beach Haven and for the local community to feel included in its custodianship and care. They believe the name ‘Beach Haven Garden’ facilitates this connection, which they consider is important to the long-term sustainability of the space.

·        Opaketai Beach Haven Garden – following a hui held in August 2015 attended by mana whenua, mataawaka and the Placemaking Group, this blended name was proposed by the Placemaking Group. Although supportive of the name ‘Opaketai’, the Placemaking Group feel that reference to ‘Beach Haven Garden’ is also needed to connect the local community to the space. Te Kawerau ā Maki is comfortable with the blended name in this case, noting the community-led origins of this project, which they consider an important element of the naming. Ngāti Whātua Ōrākei also support a blended name in this instance. 

13.     The suggested names have been assessed using the naming guidelines criteria, and the following matters have been considered:

·        Opaketai – this name meets criterion a) tangata whenua values, and touches on criteria b) a natural feature, being a bay, and c) a historic name, being the name of the historic seasonal kāinga nearby. 

·        Beach Haven Garden – this name meets criterion g) the locality. It also reflects the common understanding of the place by the people in the local community, who have been central to the project from inception to completion, and who will be the custodians of the space into the future.

·        Opaketai Beach Haven Garden – this blended name meets criteria a), b), c) and g) and is supported by mana whenua and the Placemaking Group.

14.     Based on feedback and on the naming guidelines, the name ‘Opaketai Beach Haven Garden’ is considered the most appropriate name for this space. This name reflects tangata whenua values and introduces a historical pre-European name for the local bay and seasonal kāinga. It also reflects the views of the local community who have invested significant time and energy into initiating the project, designing and developing the space, and who will have an ongoing custodianship role in caring for the space.

15.     The naming of this new public space does not meet the thresholds set out in the Significance and Engagement Policy December 2014, and is therefore not determined a ‘significant’ decision. Although this does not trigger a requirement to consult, staff have consulted with the groups identified as having an interest in the decision - mana whenua, mataawaka and the Beach Haven Placemaking Group.

Consideration

Local board views and implications

16.     There is support from the Built Environment portfolio holders for the name Opaketai, which introduces a historical name for the local bay and seasonal kāinga in close proximity to this community space. There are mixed views on the blended name, Opaketai Beach Haven Garden.

Māori impact statement

17.     Mana whenua were consulted throughout the naming process for this new community space. Mataawaka were part of the naming discussion at a combined hui held with mana whenua and the Placemaking Group. The feedback received from all groups has been incorporated into the discussion and has informed the recommendation. The name Opaketai Beach Haven Garden is supported by mana whenua in the context of the community-led nature of this project.

Implementation

18.     In gifting the name Opaketai to the community space, mana whenua have indicated certain conditions. The name should be formally established in signage and announced at the opening ceremony, which requires the attendance of mana whenua kaumatua. Interpretation of the name should include the korero provided by mana whenua in recognition of the whakapapa of the name and the mana of both Te Kawerau ā Maki and Ngāti Whātua Ōrākei. Staff will continue to work with mana whenua and the Placemaking Group to develop suitable signage and interpretation. The approved name will be announced at the opening ceremony.

19.     The site is not classified as a reserve under the Reserves Act 1977, so gazettal of the approved name is not required.

 

Attachments

No.

Title

Page

aView

Location map

51

     

Signatories

Authors

Matthew Ward - Team Leader Parks and Open Space Specialists (North/West)

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Eric Perry - Relationship Manager

 



Kaipātiki Local Board

11 November 2015

 

 

PDF Creator



Kaipātiki Local Board

11 November 2015

 

 

Kaipātiki Connections Network Plan - progress update and approval of interim work programme for 2015/16

 

File No.: CP2015/22640

 

  

Purpose

1.       The purpose of this report to the Kaipātiki Local Board is to

·    provide an update on progress with the implementation of the Kaipātiki Connections Network Plan (the Plan); and

·    seek approval for the interim work programme for the 2015/2016 financial year.

Executive Summary

2.          This report provides the Kaipātiki Local Board with an update on the Kaipātiki Connections Network Plan (the Plan). It provides background information on the development and adoption of the Plan and progress with its implementation.

3.       The report recommends the update of the Plan in the context of progress with a number of projects and initiatives. The update is part of the recommended adoption of a wider interim work programme for the 2015/16 financial year.

4.       As part of the proposed update it is recommended that the process in which projects are prioritised is revisited in order to ensure that funding is distributed more equitably across the local board area, and to prioritise connections in the vicinity of schools.

5.       The proposed update of the Plan does not have any financial implications, as it can be funded through the existing Connections Plan budget.

6.       Staff recommend approval of the interim work programme for 2015/16 and allocation of $5000 from the existing Connections Plan budget to enable updating of the Plan.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the progress update on the Kaipātiki Connections Network Plan.

b)      approve the interim connections work programme for the 2015/16 financial year.

c)      allocate $5000 from the existing Kaipātiki Connections Plan budget for the update of the Kaipātiki Connections Network Plan.

 

Comments

7.       The Kaipātiki Connections Network Plan was developed and adopted in 2012 (resolution KT/2012/310, 26 September 2012).

8.       The Plan, which is a high level concept plan, identifies a network of existing and future walking and cycling connections across the Kaipātiki Local Board area, both on and off road (within parks and in the road corridor).

9.       The Plan was intended to be a living document and to be updated on a regular basis.

10.     The intention of the Plan was for it to be utilised by the local board to lobby Auckland Transport to align the funding and work programme of on road projects with works within parks.

11.     This report gives an update on progress with the implementation of the Plan within parks.

Development and adoption of the Plan

12.     Following the allocation of funding for the project in December 2011, the Kaipātiki Local Board adopted the Kaipātiki Connections Network Plan in September 2012.

13.     The network, as identified in the Plan, is based on a desktop analysis, site walkovers and extensive feedback from internal and external stakeholders.

14.     To make the most of the available funding, the Plan makes recommendations on the prioritisation of works. Recommended works build on the existing network and minimise the need for acquisitions and as such provide a cost and time effective way to establish connections.

15.     Two priority loops (a larger, coastal loop and a smaller, interior loop) are to be created by implementing 33 priority projects. The loops link five priority areas and provide connections to public transport facilities at either end.

16.     The priority loops will create connections across the majority of the local board area and build a backbone for future development.

17.     The five priority areas are (in order of priority):

1.       AUT to Kendall Bay;

2.       Kauri Glen to Hellyers Creek;

3.       Kaipātiki Esplanade to Totara Vale;

4.       Beach Haven Coast; and

5.       Soldiers Bay/Rangatira Reserve.

18.     These are based on providing walking access to and between:

·        parks and ecological corridors;

·        town and local centres;

·        public transport facilities including busway stations and ferries;

·        areas of high population density; and

·        sites of interest for recreational users such as sites of cultural significance and significant views.

19.     At the time of adoption of the Plan and work programme, it was recommended that:

·        all identified priority projects within a priority area should be completed before moving onto the next area; and

·        once priority loops are established, consideration should be given to develop ‘feeder’ connections which lead to the priority route within the priority areas.

20.     This approach was approved by the local board at the time of adoption of the Plan.

21.     Attachment A shows the priority projects within the priority areas, which form the priority loops.

Progress update

22.     The Kaipātiki Local Board adopted a 3 year work programme for implementation at its meeting on 10 October 2012, as part of the Acting Relationship Managers report (resolution KT/2012/345).

23.     The table in Attachment B outlines the work programme, as approved by the local board in 2012, and progress against this.

24.     In summary, Local and Sports Parks North have in 2014/15:

·        built approximately 1300m of tracks, pathways & boardwalks;

·        improved the safety on 8km of track in Little Shoal Bay, Le Roys Bush and Kauri Park; and

·        assessed over 40km of tracks for feasibility.

25.     Physical work on the new connection at LeRoys Bush from the Senior Citizens Hall on Hinemoa Street to the Onewa Road track is nearing completion.

26.     Planning is under way on a number of projects, including tracks in Little Shoal Bay/ LeRoys Bush, Tuff Crater, Eskdale Reserve and works in priority area 3.

Approval of interim work programme for FY16

27.     A number of changes have occurred/ projects have been progressed since the adoption of the Plan in 2012, such as

·        update of the Regional Cycle Network and Public Transport maps;

·        development of greenways plans for the Upper Harbour Local Board and the Devonport/Takapuna Local Board;

·        acquisition of parks that present opportunities for new connections; and

·        progress with Skypath and Seapath.

28.     To reflect the above changes it is recommended to update the Plan.

29.     The proposed process and timeframes for the update of the Plan are outlined below:

Task

Timeframe/

Anticipated completions

Workshop with stakeholders

December 20 15

Update Plan

December 2015 to February 2016

Workshop with board to review amended Plan

March 2016

Incorporate feedback from board workshop

April 2016

Approval of updated Plan

May 2016

Approval of new 3 year work programme for implementation in FY17

June 2016

30.     The cost for the update of the Plan is estimated to be $5,000 which covers the costs for the internal Parks design team to update the Plan, and potential cost for iwi engagement.

31.     The update is to be completed by the 30 June 2016.

32.     Based on discussions at the local board workshop on 23 September 2015 it is recommended that the priorities for implementation of the Plan be revisited as part of the update of the Plan.

33.     This is to ensure a more equitable distribution of the available funding within the local board area and to give higher priority to connections that provide links to and from schools.

34.     The use of a weighted attribute system is one option discussed for prioritisation of projects.

35.     It is suggested that the following interim work programme is progressed, whilst an update of the Plan is carried out. The interim work programme incorporates to some degree likely changes to priorities.


 

Interim priority

Priority Area (#)

Stage

Connections Plan Project #

1

Totara Vale to Manuka Reserve (3)

Investigation

17-23; Adah Reserve

2

Kauri Glen Reserve (1)

Investigation

7, additional work as per group request

3

Le Roys Bush Reserve (1)

Design and Consents

8

4

Little Shoal Bay Reserve (1)

Design and Consents

8

5

Rangatira Reserve (5)

Design and Consents

27,28

6

Totara Vale to Manuka Reserve (3)

Design and Consents

17,22,23, Adah Reserve

7

Tuff Crater (1)

Design and Consents

1,3

8

Kauri Glen Reserve (1)

Design and Consents

7, additional work as per group request

9

Eskdale Reserve (2)

Design and Consents

16

10

Chelsea Heritage Reserve (1)

Investigation

11

11

Chelsea Heritage Reserve (1)

Design and Consents

11

 

Financial Implications

36.     There are no financial implications, as the update of the Plan will be covered from the existing Connections Plan budget.

Consideration

Local board views and implications

37.     This report gives an update to the board on the progress against the Kaipātiki Connections Plan work programme.

38.     It also seeks approval from the board for the proposed update of the Plan as part of the interim work programme for 2015/16, based on discussions at the local board workshop on 23 September 2015.

Māori impact statement

39.     No impacts on Maori cultural or historical values are anticipated from the adoption of the interim work programme.

Stakeholder engagement

40.     Engagement with relevant stakeholders will be undertaken during the update of the Plan, commencing in December 2015.

Implementation

41.       There are no known implementation issues.

 

 

Attachments

No.

Title

Page

aView

The Network - Priority projects, routes and areas

59

bView

Progress against 2013 -2015 work programme

61

     

Signatories

Authors

Nicki Malone - Parks Advisor

Authorisers

Eric Perry - Relationship Manager

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

 


Kaipātiki Local Board

11 November 2015

 

 


Kaipātiki Local Board

11 November 2015

 

 

Attachment B: Progress against 2013 – 2015 work programme

Priority Area

Project #

Project description

New/ existing connection

FY 13

FY 14

FY 15

Status

1

4

Onepoto Domain - forest track

Upgrade existing

x

Completed  FY 14

1

5

Onepoto Stream/Estuary

Upgrade existing

X

Completed FY 13

1

6

Rotary Grove

New connection

X

Completed FY 13

1

7

Kauri Glen Reserve

New connection

X

Completed FY 13

1

9

Le Roys Bush - Senior Citizens to Onewa Road track

New connection

x

 

In progress – to be completed Oct 15

1

14

Kauri Point - boardwalk across wetland

New connection

X

 

Completed FY 15

1

11

Chelsea Estate - Chelsea 5

Upgrade existing

 

X

Cancelled in agreement with group.

1

12

Kauri Point - KPCP track 8 from Chelsea 5 intersection

Upgrade existing

 

X

 

Completed FY 15

1

13

Kauri Point - KPCP track 7

Upgrade existing

 

X

 

Completed FY 15

1

2a

Tuff Crater - boardwalk Stage I - Heath access to Kowhai Point

Upgrade existing

 

X

Planning in progress. Consultation planned for FY 16

1

8

Le Roys Bush (lower) - LSB 3 track

Upgrade existing

X

Planning in progress. Physical works planned for FY 16

1

15

Kauri Point - swamp track

Upgrade existing

 

X

Completed FY 14

 


Kaipātiki Local Board

11 November 2015

 

 

Kaipatiki Local Grants, Round One, 2015/2016

 

File No.: CP2015/22230

 

  

Purpose

1.       The purpose of this report is to present applications received for round one of the Kaipatiki Local Board Local Grants programme 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Kaipatiki Local Board has set a total community grants budget of $78,000 and local events budget of $110,000 ($60,500 of which is available in contested funds) for the 2015/2016 financial year. Funds from these two budgets will be allocated to successful applications.

3.       Sixty two applications were received in this round, with a total amount requested of $437,420.03.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      consider the applications listed in the table below and agree to fund, part-fund or decline each application in this round.

 

Organisation

Focus

Funding for

Amount Requested

Eligible/

Ineligible

KidsCan Charitable Trust

Community

Towards the purchase and installation of a pallet rack system between January 2016 to April 2016

$2,045

Eligible

North Shore Centre’s of Mutual Aid Incorporated

Community

Towards transportation costs for participants between November 2015 to September 2016

$3,000

Eligible

Marlborough Park Tennis Club

Sport and recreation

Towards the purchase and installation of the floodlights at Marlborough Park Tennis Club in December 2015

$28,428

Eligible

Auckland area Floral Art Society Incorporated

Arts and culture

Towards the judges accommodation, travel and fee for the Auckland Area Floral Art Society of New Zealand Designer of the Year 2016 in March 2016

$1,480

Eligible

The Northart Society Incorporated

Arts and culture

Towards the purchase of 30 new chairs for the Northart Society Incorporated in December 2015

$5,580

Eligible

Badminton North Harbour Incorporated

Sport and recreation

Toward the purchase of shuttlecocks for the Badminton North Harbour summer league between November to December 2015

$5,000

Eligible

North Harbour Hockey Association

Sport and recreation

Towards the turf hireage and staffing costs for the Kaipatiki Small Sticks programme between January 2016 to June 2016

$1,380

Eligible

North Harbour Volleyball Association Incorporated

Sport and recreation

Towards the hireage of Northcote College gym, promotion and staffing costs for the Northcote After School Kiwivolley League between May 2016 to July 2016

$2,800

Eligible

Maria Teresa Baylon

Community

Towards the purchase of a laptop and professional fees between November to December 2015

$2,630

Ineligible as individual

Birkenhead Playcentre

Community

Toward the purchase and installation for autex for the Birkenhead Playcentre between March to April 2016

$9,326.16

Eligible

The Scout Association of New Zealand - Mayfield Scout Group

Community

Toward the purchase and installation of outdoor lighting for the Mayfield Scout Hall, 49 Kaipatiki Road, Glenfield between December 2015 to January 2016

$5,727

Eligible

Literacy North Shore Incorporated

Community

Towards the contractor fees for the Collective Impact Family Literacy programme between January 2016 to November 2016

$7,200

Eligible

Birkdale Beach Haven Community Project

Events

Towards the marketing/promotion and purchase of equipment, traffic management costs and staff wages for the Celebrating Community’s Beach Haven Birkdale 2016 in March 2016

$6,069

Eligible

The Men's Shed North Shore Trust Incorporated

Community

Towards the purchase of cabinets and drawers, printing of brochures, a pull up display and flag between in November 2015

$4,816

Eligible

North Shore Hazara Society Incorporated

Events

Towards the venue hire, purchase of equipment, prizes and cleaning products, catering and fuel for the North Shore Hazara Community Cultural and Eid Festival day in September 2015

$2,000

Ineligible as the event has already taken place.

Monarch Park Place-Making Group

Community

Towards the costs of the new bush area summertime event and the monarch butterfly artwork sign between November 2015 to June 2016

$1,390

Eligible

North Shore Women's Centre

Community

Towards the salaries of two community resource workers between December 2015 to December 2016

$8,515

Eligible

Northcote Toy Library

Community

Towards the rent of 5A Akoranga Drive, Northcote between February to September 2016

$2,328.75

Eligible

Birkdale Beach Haven Community Project

Community

Towards the purchase of sport and fitness equipment, yoga equipment, venue hire and art therapy costs between February to August 2016

$7,260.40

Eligible

The Korean Society of Auckland

Community

Towards the hireage of the ASB Hall, Aotea Square, travel costs, advertising/marketing, catering, equipment hire and staff costs for the Korean Day for the 20th Anniversary in March 2016

$10,000

Eligible

New Zealand Centre for Gifted Education Limited

Community

Towards the staff costs for the MindPlus North Shore programme between November 2015 to September 2016

$4,000

Ineligible as applicant is a company

Whanau Marama Parenting

Community

Towards the staff costs for the Whanau Marama Parenting programme between January to December 2016

$5,000

Eligible

Netball North  Harbour Incorporated

Sport and recreation

Towards the upgrade and maintenance costs of the outdoor courts, staff costs and insurance costs between November 2015 to April 2016

$42,402.30

Eligible

Beach Haven/Birkdale Garden Circle

Community

Towards the costs of bus hireage between February to November 2016

$1,250

Eligible

Birkdale Primary School

Community

Towards the costs of purchasing and installing materials for the netball and basketball courts at Birkdale Primary School between December 2015 to January 2016

$75,800

Ineligible as applicant is a school

PHAB Association Auckland

Community

Towards the transportation and staff costs for the PHAB youth and young adults programme between November 2015 to June 2016

$5,000

Eligible

Harbour Sport

Community

Towards the venue hire, prizes, staff costs and prize giving for the NuiMovement programme between October 2015 to April 2016

$4,300

Eligible

Beach Haven Scout Group

Community

Towards the purchase of a new shed door, spinnaker cutter and other various bits of small equipment between November to December 2015

$1,624

Eligible

Action Education Incorporated

Arts and culture

Towards the venue hire of Glenfield Community Centre and staff costs and resources for the North Shore Spoken Word Poetry programme between February 2016 to July 2016

$5,000

Eligible

The Northart Society Incorporated

Arts and culture

Towards the costs of purchasing and installing a ‘welcome’ sign at the Northart Gallery in December 2015

$667

Eligible

 

b)      consider the multiboard applications listed in the table below and agree to fund, part-fund or decline each application in this round

Multiboard Applications

North Harbour Community Patrol

Community

Towards the purchase of uniforms, tablet, mobile phone, high visibility vests, phone costs, road cones, first aid kits and safety torches between November 2015 to August 2016

$2,581.20

Eligible

Chinese New Settlers Services Trust

Arts and culture

Towards the venue hire, staff costs and promotion of the Little Kung Fu Master class in Glenfield between November 2015 to June 2016

$8,000

Eligible

Special Olympics North Harbour

Sport and recreation

Towards venue hire of Takapuna Leisure Centre, Auckland University of Technology Sport and Fitness Centre, North Shore Events Centre and Tenpin Xtreme between January 2016 to December 2016

$5,713.79

Eligible

OnBoard Skate Incorporated

Sport and recreation

Towards venue hire of ActivZone Glenfield and ‘QBE’ Stadium and staff costs for the Skatesafe and Scootsafe programme between November 2015 to April 2016

$7,540

Eligible

Children’s Autism Foundation

Community

Towards staff costs, office rent, booklets and leaflets and venue hire between November 2015 to July 2016 

$5,655.25

Eligible

Grandparents Raising Grandchildren Trust New Zealand

Community

Towards hireage costs of the venue, canopies, portaloos, videographer,  entertainment, transport costs, catering and St John Ambulance for the Grandparents Raising Grandchildren Caregiver Family Picnic in January 2016

$3,600

Eligible

 

North Harbour Synchronised Swimming Club

Sport and recreation

Towards the purchase of underwater music system, pool equipment and branding and marketing costs between January 2016 to December 2016

$5,771.40

Eligible

Dance Therapy New Zealand

Community

Towards the purchase of equipment, advertising, staffing costs, and venue hire for the “Stars” programme between February 2016 to July 2016

$2,739

Eligible

Babylon Charitable Trust

Community

Towards the hire of the Bayview Community Centre, catering, transportation and staff costs for the seniors programme between January 2016 to December 2016

$4,774

Eligible

Gymnastics Community Trust

Sport and recreation

Towards the purchase of a set of parallel bars and staff costs between November 2015 to April 2016

$16,666.67

Eligible

North Shore Events Centre Trust

Sport and Recreation

Towards the costs of the upgrade for the men’s and women’s changing rooms between  January 2016 to February 2016

$15,000

Eligible

The Prescott Club

Community

Towards the transportation, staff mileage, volunteer expenses, venue hire and meals, transportation and entertainment for the participants between January 2016 to June 2016

$1,000

Eligible

Safer Homes in New Zealand Everyday - Shine

Community

Towards rent, power, phone, catering, purchase of equipment and resources and staff costs between November 2015 to November 2016

$8,356

Eligible

PHAB Association Auckland

Community

Towards the youth worker wages and transportation for the ‘PHAB’ youth and young adults group at the Hibiscus Coast Youth Centre between November 2015 to June 2016

$5,000

Eligible

Lake House Arts Centre

Events

Towards the advertising costs and staff wages for the ‘Open’ event in April 2016

$5,757

Eligible

Yes Disability Resource Centre

Community

Towards the staff costs for completing the disability strategy between November 2015 to January 2016

$2,408

Eligible

English Language Partners New Zealand – North Shore

Community

Towards the venue hire of the Hibiscus Coast Community House between February 2016 to April 2016

$11,921.61

Eligible

Young Mens Christian Association of Auckland Incorporated

Events

Towards the costs for “Destination Unknown”, quiz night and dance party, artistry, training for youth and volunteer expenses

$6,200

Eligible

Rainbow Youth

Community

Towards the operational and staff costs for November 2015

$500

Eligible

Autism New Zealand Incorporated

Community

Towards staff costs, rent and operating costs between November 2015 to June 2016

$1,000

Eligible

Community Impact Trust

Community

Towards the hire or purchase of a trailer, wood splitter and garden equipment and skip bins and the purchase of cleaning products and building products for “Community Impact” days between November 2015 to September 2015

$1,500

Eligible

Mind Over Manner Limited

Community

Towards venue hire, advertising, staff costs and operating costs between November 2016

$5,864.40

Eligible

North Shore Riding for the Disabled Incorporated

Community

Towards the costs of the day coordinator between November 2015 to August 2016

$2,498

Eligible

Rodney Aphasia Group Incorporated

Community

Towards venue hire, purchase of stationary and photocopying, advertising, conference attendance, and administrator costs between November 2015 to November 2016

$350

Eligible

Shakti Asian Women’s Centre Incorporated

Community

Towards the staff costs and mileage between November 2015 to October 2016

$1,000

Eligible

The Parenting Place – Attitude Youth Division

Community

Towards the costs of presenting and handbooks for the presentation in the Hibiscus and Bays Local Board area between November 2015 to December 2015

$1,400

Eligible

People First New Zealand Incorporated

Community

Towards the staff costs, venue hire, mileage, purchase of stationary and photocopying, volunteer expenses and administration costs between November 2015 to September 2016

$1,474.50

Eligible

Long Bay Okura Great Park Society

Events

Towards the costs for the specialist event coordinator, printed material, billboards and volunteer costs for the ‘Long-Bay Okura Environmental Treasure Hunt’ between November 2015 to April 2016

$898

Eligible

T & M Stazyk Partnership / CUE Haven

Environment

Towards the purchase of plants for Cue Haven between March 2016 to October 2016

$2,100

Eligible

 

c)      consider the local event applications listed in the table below and agree to fund, part-fund or decline each application in this round

Kaipatiki Local Events Round Zero

Marching Auckland Incorporated

Events

Towards the hire of the North Shore Events Centre for the New Zealand Marching Championships

$29,010

Eligible

Birkenhead Town Centre Association Incorporated

Events

Towards the hireage of horses and jazz bands for the Heritage, “Horses and All that Jazz” event on 1 October 2015

$10,000

Eligible

OnBoard Skate Incorporated

Events

Towards the staff costs for event delivery, coordination and management costs for the Summer Skate Series 2015/2016 between November 2015 to April 2016

$2,200

Eligible

 

 

 

Comments

4.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Kaipatiki Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

5.       The local board grants programmes sets out:

·        local board priorities;

·        lower priorities for funding;

·        exclusions;

·        grant types, the number of grant rounds and when these will open and close; and

·        any additional accountability requirements.

6.       The Kaipatiki Local Board will operate two local grants rounds for this financial year. The first local grant round closed on 11 September 2015.

7.       The Kaipatiki Local Board has set a total community grants budget of $78,000 and local events budget of $110,000 for the 2015/2016 financial year. $60,500 from the local events budget is available in contested funds. The balance of the events budget is provided to existing events. Funds from the two budgets will be allocated to successful applications.

8.       In round one of the Kaipātiki Local Board Quick Response grants (September 2015) an amount of $2,870 was allocated.

9.       Sixty two applications were received for this local grants round, requesting a total of $437,420.03.

Consideration

Local Board views and implications

10.     Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipatiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.” Therefore it is recommended that the board provides reasons as part of its decision making when declining funding requests.

Māori impact statement

12.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. There are two applicants applying in this round that have identified as Maori and 15 applicants have indicated that their project targets Maori or Maori outcomes.

Implementation

13.     The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

14.     Following the Kaipatiki Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Kaipatiki Local Board Grants Programme 2015/2016

73

bView

Kaipatiki Local Board application summaries (Under Separate Cover)

 

     

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

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Kaipatiki Community Facilities Trust Quarterly Report

 

File No.: CP2015/22488

 

  

Purpose

1.       The purpose of this report is to update members on the schedule of work achieved and completed, aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Executive Summary

2.       The attached report provides members with an oversight of Kaipātiki Local Board and Auckland Council’s shared community development partnership with the Kaipātiki Community Facilities Trust. The Kaipātiki Community Facilities Trust leads and supports collaborative responses to improve community wellbeing in the Kaipātiki Local Board area.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust quarterly report.

 

Attachments

No.

Title

Page

aView

KCFT Service Delivery Plan Schedule 1  Y16  Quarterly Report

79

bView

Report Quarterly Report October 2015

91

     

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 



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Auckland Transport Monthly Update

 

File No.: CP2015/22076

 

  

Purpose

1.       This report provides an update on transport related issues raised by local board members during October 2015. It also includes general information about matters of interest to the Kaipātiki Local Board and the schedule of issues (refer Attachment A).

Executive Summary

2.       This report covers matters of interest to the Kaipatiki Local Board relating to Auckland Transport (AT) activities or the transport sector and issues raised by members during the month of October 2015.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receives the Auckland Transport November 2015 Issues Update to the Kaipatiki Local Board.

 

Auckland Transport News

Cycle training courses and events

3.  Auckland Transport (AT) is running free cycle training courses over the next two months. The courses are available for anyone in Auckland and cater for various confidence levels including those who have never been on a bike. All registrations are online. (refer Attachment B).

Light rail network project updates

4.  The AT Board has decided on the light rail route through the city centre. It has approved Customs Street as the route connecting light rail from the isthmus to Wynyard Quarter.

5.  The Board has considered two options for the route; Queen/Quay or Queen/Customs. There were pros and cons including the co-location of an LRT stop with Britomart Station or having a vehicle free civic space when it is created following the City Rail Link (CRL) works.

6.  The AT Board has decided that the Queen/Customs option best meets the city’s transport needs. It allows better local and regional traffic movement, will have less environmental effect, is shorter, will be quicker and more economical to build. It has also approved future proofing the CRL structures to accommodate light rail in Lower Queen Street if required in the future.

7.  The Board decision provides clarity for other AT and Auckland Council projects in the area that will now be able to progress through investigation and design.

Airport and Mangere rail

8.  AT is committed to providing rail access to Mangere and the airport area.

9.  The project is focused on planning for and protecting the future rail route and AT is developing a business case considering heavy and light rail options.

10.  The New Zealand Transport Agency (NZTA) and AT have released a joint statement about their commitment to developing rail to Mangere and the airport area.

11.  As part of planning for the future public transport network, AT has been in communication with Auckland Airport as to its master plan. Auckland Airport has allowed for a rail corridor and station at the terminal as part of their latest master plan.

12.  There are no confirmed alignments for rapid transit links outside the airport property yet; further work is required to confirm this and the timing of any construction.

Project purpose

13.  AT and NZTA are jointly progressing an integrated transport scheme for State Highway 20A (southwestern motorway) to improve access to the airport and the surrounding employment area.

14.  The airport area is one of Auckland’s largest employment areas, with about 22,000 jobs in 900 businesses. This is expected to grow to 34,000 jobs in the next 30 years.

15.  About 71,000 people live in the area around the airport and Auckland Airport passengers are expected to double to 24 million a year by 2025.

16.  Limited access to congestion-free transport options to Mangere, the airport and the surrounding employment area could reduce the region's liveability, productivity and economic prosperity.

17.  Rail has been identified as the best long-term option for improving public transport in the area. The current focus of the project - also known as South-west Multi-modal Airport Rapid Transit (SMART) - is on planning and route protection for future rail.

18.  Auckland's Long-term Plan includes approximately $21 million to contribute towards the cost of designing and building the interchange for future rail and also allows $12.6 million for route protection.

Benefits

·      Potential to increase the area’s economic growth;

·      Provide an attractive transport option for the Mangere community to increase public transport use; and

·      Provide a reliable and high-capacity connection between the city centre, Mangere, the airport and its employment area.

Project details

19.  AT is currently developing a business case considering both heavy and light rail route options for rail to Mangere and the airport employment area. Both options would provide a single journey (without transfers) between the city centre and the airport.

20.  The business case includes differing benefits, costs and potential impacts on property, including other requirements in the motorway corridor beyond the Kirkbride/ Southwestern Motorway interchange, which has been future-proofed for either light or heavy rail.

21.  AT is currently investigating the introduction of light rail transit (LRT) on some critical public transport routes.

22.  Subject to the outcome of further investigations, approval to proceed, and funding, AT is proposing a staged implementation of light rail. The initial stages are likely to include Queen Street and Dominion Road. An extension of this route to the airport is being considered as part of the Mangere and Airport Rail project.

Key facts

·      About 22,000 jobs in 900 businesses.

·      About 71,000 people live in the residential areas around the airport employment zone.

·      90% rely on a car to get to work versus the regional average of 82%.

·      Auckland Airport passengers expected to double - 24 million a year by 2025 and 40 per million a year by 2044.

·      62,500 vehicles a day enter or exit the airport district via State Highway 20A and State Highway 20B, expected to more than double to 158,000 a day by 2041.

·      Two bus services currently serve the employment area and airport.

·      Bus reliability would reduce over time, and add to city centre bus congestion.

Consideration

Local Board views and implications

23.     This report is for the Kaipātiki Local Board’s information.

Māori impact statement

24.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

General

25.     The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Regional Land Transport Plan (RLTP) and there are no legal or legislative implications arising from the activities detailed in this report.

Implementation

26.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Issues raised in October

99

bView

Bike Courses

103

     

Signatories

Authors

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

 


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Auckland Transport Quarterly Update to Local Boards For the Quarter 1 July to 30 September 2015

 

File No.: CP2015/23202

 

  

Purpose

1.       The purpose of this report is to inform the Kaipātiki Local Board about progress on activities undertaken by Auckland Transport (AT) in the three months July to September 2015, and planned activities anticipated to be undertaken in the next three months.

Executive Summary

2.       This report is to inform local boards about progress on activities undertaken by AT in the three months July to September 2015, and planned activities anticipated to be undertaken in the next three months, the detail of which is contained within Attachments A to E in this report.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Auckland Transport Quarterly Update to Local Boards.

 

Significant activities during the period under review

Strategy and planning

3.       Penlink

·        The Notice of Requirement for the alteration to the designation and consents has been completed.

·        AT and its witnesses have completed their evidence and submitted these to the independent hearings panel.

·        The evidence was presented at the hearing held during the week 22-25 September 2015.

·        A set of designation conditions was agreed to between Auckland Council and AT and these were presented to the commissioners.

·        Recommendations from the commissioners are expected later this year.

 

4.       Regional Public Transport Plan (RPTP) variation

The AT Board adopted the Hearings Panel recommendations on changes to the RPTP with minor alterations on 27 July 2015. A revised RPTP will be published over the next quarter.

 

Investment and development

5.       SMART (Southwest Multi-modal Airport Rapid Transit)

·        Feasibility level alignments for both a heavy rail and light rail corridor have now been identified.

·        The benefits and risks of the two-mode options were documented in an interim business case.

·        Independent peer review has been concluded on the costs of each option.

·        Risk assessment was completed on the route protection for each option.

 

PT Development

6.       Double Decker Network Mitigation works

Of the total eight double decker bus routes identified to be delivered in the Long-term Plan, three routes (Botany, Mt Eden and Northern Busway 2) will be implemented this financial year. The remainder (Great North Road, Manukau, Remuera, New North Road and Onewa) will be delivered in the next two financial years.

 

7.       Bus Infrastructure Programme

There are 200 bus stop improvement sites planned to be delivered this year across the region. As at the end of September, 30 sites are now complete.

 

8.       City Rail Link

The project continues with reference design, enabling works detailed design, property purchase and consenting processes. The Environment Court reached a decision and the Notice of Requirement was confirmed. Pipe Jack resource consent was granted. The Britomart to Wyndham Street resource consent hearing was concluded and a decision was reached (which is currently in the appeals period). Enabling works and detailed design scope continue to make progress (Contract 2 substantially complete).

 

9.       EMU procurement

All 57 electric trains are now in Auckland, and provisional acceptance has been issued for all but the last, which was due to be completed early in October.

 

PT Operations

10.     Highlights for the quarter

·        AT Metro’s 12 month rolling patronage record passed the 80 million mark in August, with rail services exceeding 14 million.

·        Train services had record performance on the network. The best performance ever for a single business weekday was recorded on 7 September, with 97.6 per cent punctuality and 99.2 per cent reliability, and only four cancellations out of a total of 500. Statistics also showed 100 per cent service delivery and no cancellations on the Pukekohe diesel shuttle.

·        Swanson Station’s new park and ride carpark with eco-rain gardens opened on 6 July providing an additional 136 parking spaces.

·        A total of 53 new double decker buses have been ordered by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT. The first buses arrive in the next few weeks for testing with the new fleet targeted for full operation by mid-2016. A second double-decker vehicle was introduced to the Northern Express service in July by Ritchies.

·        First tenders for Auckland’s new network bus services (the first under the fully contracted PTOM procurement model) were released on 17 August, with responses received on 28 September.

·        Central and East Auckland New Network: Public consultation commenced on 1 October and will run through to 10 December 2015.

 


 

Road design and development

11.     Te Atatu Road improvements

Underground services relocation works continue within the road berm of Edmonton Road and Flanshaw Road. Removal of trees, hedges and the like is underway, in accordance with the resource consent; this is site clearance in preparation for both the road widening and the agreed property works.

 

12.     Jennys Road construction – Great Barrier Island

This road was established as an outcome of an Environment Court decision. The road has been designed as a single lane road with passing bays. Stage 1 was completed in May 2014, and Stage 2 commenced in October 2014. Physical works and the final walkover with the contractor have been completed.

 

13.     Redoubt Road – Mill Road corridor improvements

The project on Redoubt Road provides for four lanes from SH1 to Murphys Road, and includes bus priority lane, cycle lanes and a 60km/h speed limit, and signals and bus priority lane at the Hollyford Drive/Redoubt Road intersection. The hearing has now been completed and the commissioners’ decision is expected within one to two months.

 

Services

14.     Driver licensing challenge

Young Driver safety is a high priority in the national Safer Journeys strategy, and Auckland Young Driver death and serious injury (DSI) rates make up 30 per cent of the regions DSI crashes. This issue is exacerbated by the high proportion of unlicensed young drivers in the region. An inter-agency Co-Design Lab was founded by the Ministry of Business, Innovation and Employment that explores ways to improve access to driver licensing. AT is part of the team along with ACC, Ministry of Education, Auckland Council, PricewaterhouseCoopers and Otara youth based at the Otara's Crosspower youth centre. The Co-Design team will engage with Maori and Pasifika youth at Crosspower where over 250 youth attend each week.  The initial stage of this four month project will end in November with recommendations to the Ministry of Business, Innovation and Employment.

 

15.     Primary schools lead teacher workshop

Over the past five years there has been an increase in DSI for 5-10 year old pedestrians during weekdays in peak traffic hours. The Travelwise team looked to address this issue at a recent primary schools lead teacher workshop in the CBD. Seventy teachers attended the workshop by rail to explore ‘Transporting our Students into the Future’ and develop curriculum programmes that would support safer travel for students and increased use of active transport (Public Transport PT, Walking and Cycling) options to help reduce congestion.

 

16.     Travel demand (2014/2015 year)

The Commute Travel Planning Programme has a focus on engagement with commuters and businesses this year. This quarter has seen the development of a campaign to promote travel choice which will be launched in October. A focus has been the development of travel demand plans for the Devonport Peninsula, Albany Highway and City Rail Link, and implementation of these plans is underway.

 

 

 

 

 

17.     Route optimisation

The regional Route Optimisation is underway, which forms part of the programme for Network Optimisation, including traffic signal improvements, minor changes to the road network and the inclusion of transit lanes, freight lanes and trial of Dynamic lanes.

 

Road corridor delivery

18.     Key highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7km of pavement rehabilitation, 480.1km of resurfacing (which includes 88.9km of hotmix and 391.2km of chip-sealing), 75.7km of footpath renewals and 82.7km of kerb and channel replacement. This represents a total of 676km or around 9 per cent of work on AT’s 7,300km network. Table 1 below outlines this work in more detail.

 

Table 1: Progress against asset renewal targets

Asset Renewal Activities

September YTD actual (km)

September YTD forecast (km)

Full year target (km)

Completed vs YTD target (%)

Completion vs full year target (%)

Pavement rehabilitation

0.6

1.21

37.7

50

1.60

Resurfacing

49.82

32.86

480.07

152

10.40

Footpath renewals

19.31

15.46

75.65

125

25.50

Kerb and channel replacement

16.09

18.45

82.67

87

19.50

TOTAL

85.82

67.98

676.09

126

12.70

 

19.     The new Streetlight maintenance and renewal contracts commenced on 1 August 2015.  There are now four contracts across the region with one dedicated contract for the Hauraki Gulf Islands. The new contractors are Downer (Central and South), Electrix (North and West) and NorthPower (HGI). Tenders have also been called for the supply of 8,000 LED luminaires to replace existing 70W HPS lamps on the network in the 2015/2016 financial year.

20.     AT’s second Asset Management Plan covering the period 2015-2018 has been published and is available to download from the AT website.

21.     Monitoring of Temporary Traffic Management at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement. The average percentage of low risk sites for Quarter 1 is 96 per cent[1] (the target is 90 per cent).

 

Fig 1:  Compliance with approved traffic management plans

 

22.     The Corridor Access Request team continues to process around 1,300 applications per month. These requests are for network operators from the water and telecommunication industry to access and maintain their assets sitting within the road corridor. Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections, etc.

Consideration

Local Board views and implications

23.     This report is for the Kaipātiki Local Board’s information.

Māori impact statement

24.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

25.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Schedule of activities undertaken for the first quarter (2015/16) ending 30 September 2015

113

bView

Travelwise Schools activities broken down by local board

127

cView

Traffic Control Committee Decisions broken down by local board

129

dView

Local Board Advocacy Report

131

eView

Local Board Transport Capital Fund Report

133

      

Signatories

Authors

Ivan Trethowen – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

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Local Board Services Monthly Report

 

File No.: CP2015/22469

 

  

Purpose

1.       The purpose of this report is to provide an update on the key activities of the Kaipātiki Local Board. The updates in this report relate to the following areas:

·        Town centre transformation;

·        Natural environment;

·        Events; and

·        Policy and planning.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      endorse the board's feedback (as outlined in Attachment C to the agenda report) to the draft stormwater network discharge consent application.

b)      note that works to the Northcote Town Centre toilets will be undertaken in November - December 2015 to improve visibility of Northcote Centre brand colours, and that costs associated will be funded from existing Northcote Town Centre project budgets.

c)      consider granting funding from the Christmas Event Fund to Glenfield Lions for the Glenfield Community Santa parade, Birkenhead Rotary for the Birkenhead Christmas parade and Kaipātiki Community Facilities Trust for Carols by Candlelight at Shoal Bay

d)      agree to hold an extraordinary meeting at 4.00pm on 25 November 2015 for the purpose of considering feedback and advocacy points for the Annual Plan 2016/2017.

 

Comments

2.       A number of Kaipātiki Local Board workshops and portfolio briefings were held in October. Records of these meetings are attached to separate reports on this agenda.

3.       The following regional and sub-regional briefings/meetings took place in October:

·        Practice and Training Team - Resource Management Act (RMA) training - 2 October 2015;

·        Introducing Panuku Development Auckland - 12 October 2105;

·        Chair's Forum and discussion - 19 October 2015;

·        Local Board Capital Fund allocation discussion - 22 October 2015;

·        North Metro workshop - social media / conflicts of interest - 27 October 2015; and

·        Panuku Development Auckland briefing on priority development locations - 29 October 2015

4.       The board's next workshops are scheduled for 18 and 25 November 2015.

5.       The board's 28 October 2015 community forum meeting was cancelled due to an absence of community requests to address the board. The board's next community forum meeting will be held on 25 November 2015.

Strategic Updates

Town centre transformation

Birkenhead Town Centre

6.       The Kaipātiki Local Board consulted on a draft concept design for improvements to Highbury Corner in the Birkenhead Town Centre. The consultation period ran from Saturday 1 August to Tuesday 1 September 2015. In total 196 pieces of feedback were received. 70 hardcopy feedback forms were submitted and 126 submissions were received online via Shape Auckland.

7.       Public drop-in sessions were held at both Birkenhead Library and the Birkenhead artisan market. Targeted sessions were also held with key stakeholders, such as the Birkenhead Town Centre Association and Birkenhead Residents Association. The sessions provided the opportunity for the community to share their views and discuss the proposed draft concept design with local board members and subject matter experts.

8.       The results of the consultation indicate the majority of participants (approximately 60%) support the draft concept proposed by the board for improving Highbury Corner.  A summary of the feedback received in response to each of the eight design elements is provided in Attachment A.

9.       Further refinement of the design will continue over the next few months, informed by the feedback provided. It is expected that a final concept design will be presented to the local board for consideration at its March 2016 business meeting.

Northcote Town Centre

10.     Following completion of the new Northcote Town Centre toilets, feedback was received that the new Northcote Centre brand colours were not as visible as expected through the grey perforated panels. Possible solutions have been discussed at the built environment portfolio briefings and with the Northcote Town Centre Association. Feedback was also received that there is not adequate toilet signage on the building.

11.     The preferred solution involves applying digitally printed vinyl with the brand colours to new solid aluminium panels. These new panels will have anti-graffiti protective laminate and will be installed over the top of the existing perforated panels on the north and east elevations. In addition, the brand colours will be painted in the grooves in the pre-cast concrete to the south and west elevations. An image showing the new panels, paint and signage is provided as Attachment B

12.     The toilet building works will be undertaken over November and December 2015 and will be funded from the $40,000 Northcote Town Centre budget allocated in the 2015/2016 financial year. The balance of funds will be used to provide new wayfinding signage in the town centre and to clean and repaint the base structure of the existing Lake Road entrance sign.

 

Natural environment

Network Discharge Consent

13.     At its 14 October 2015 business meeting, the board received a report from the stormwater department seeking feedback into the draft Network Discharge Consent (NDC) application, particularly on local priorities for stormwater management. If approved, the NDC will allow the diversion and discharge of water from the urban public stormwater network.

14.     Council is seeking a 35 year, process based, consent as it allows for greater flexibility in managing stormwater issues such as flooding, stream health and asset maintenance and renewal. The consent will support the implementation of a water sensitive design approach to infrastructure development in Auckland.

15.     Feedback was required to be submitted by the end of October 2015. As this fell outside of the board’s meeting schedule, the board delegated the associate Transport and Infrastructure portfolio holder to develop and submit feedback to the NDC application in consultation with the Chairperson (resolution KT/2015/150). The board’s feedback is provided at Attachment C for consideration of retrospective endorsement as indicated in the resolution.

 

Events

Kaipātiki Christmas Event Funding

16.     Local events funding provides an opportunity for the board to work in partnership with local event organisers to develop an events programme that reflects the community's aspirations and supports outcomes from the local board plan.

17.     The Kaipātiki Local Board has allocated $18,000 to a discretionary Christmas Events Fund in the 2015/2016 financial year. This was resolved through the Community Development, Arts and Culture workplan at the board’s 8 July 2015 business meeting.

18.     Christmas events that received funding in the 2014/2015 financial year, and the corresponding amount, is provided in the table below:

Event name

Delivered by

Amount

Glenfield Community Santa Parade

Glenfield Lions

$8,500

Birkenhead Christmas Parade

Birkenhead Rotary

$7,000

Christmas on Marlborough

Kaipatiki Community Facilities Trust

$3,000

Carols by Candlelight at Shoal Bay

Kaipatiki Community Facilities Trust

$2,900

Total

 

$21,400

 

19.     It is recommended that the board continue to fund the above Christmas events in the 2015/2016 financial year. Funding for the Christmas on Marlborough event has already been included in the consolidated agreement with the Kaipatiki Community Facilities Trust (KCFT).

20.     At the board’s 28 October 2015 workshop, a request was made to clarify the costs associated with the traffic management of the Christmas parades. Staff from the Event Facilitation team have provided the following costs, which include traffic management plan preparation and implementation, and traffic management plan public notices:

·        Glenfield Community Santa Parade – $6,768

·        Birkenhead Christmas Parade – $4,123

21.     The Glenfield Community Santa parade is scheduled to be held on 22 November 2015. The Birkenhead Christmas Parade is scheduled to be held on 13 December 2015. The date of the Carols by Candlelight at Shoal Bay event is tentatively scheduled for 20 December 2015.

Policy and Planning

Local Board Feedback to Panuku Development Auckland Priority areas

22.     Panuku Development Auckland (Panuku) is inviting written feedback from the boards to be considered in the selection process of areas in which they will undertake significant redevelopment. These are being called priority development locations.

23.     To inform this feedback, an information pack was circulated to all local board members. This was followed by a briefing by Panuku on 29 October 2015. Written feedback needs to be submitted to Panuku by 13 November 2015. Final selection of locations is due to be presented to the Panuku Board on 25 November 2015, and to Auckland Development Committee for endorsement on 10 December 2015.

24.     The Kaipātiki Local Board Chair has agreed to facilitate the development of the written feedback to Panuku. At the time of writing this report the feedback was unavailable, so it will be tabled at the board’s November 2015 business meeting for consideration.

Auckland Regional Amenities Funding Act review

25.     Auckland Council has recently undertaken a review of the funding model currently in place under the Auckland Regional Amenities Funding Act 2008 (ARAFA). In August 2015, feedback was sought from local boards on the level of change proposed in the options and the impacts on local boards and local communities (if any).

26.     At its 9 September 2015 business meeting, the board endorsed its feedback on the proposed options, supporting the enhanced status quo option. This option establishes a framework for defining ‘sustainable funding’ for each amenity within the context of the Act as it currently stands.

27.     The Finance and Performance Committee considered the funding model review report at its meeting on 17 September 2015, and endorsed the enhanced status quo option as supported by the Kaipātiki Local Board. The Finance and Performance Committee requested council staff work with the Funding Board and the amenities to develop an implementation plan for the framework and report back regarding costs and time frames.

28.     It is anticipated that the earliest funding round the preferred option would be available to be implemented is for the 2017/2018 financial year.

29.     A memo provided to local board members on the outcome of its feedback is provided as Attachment D.

Annual Plan 2016/2017

30.     Planning for the Annual Plan 2016/17 has commenced. The board held Annual Plan sessions at its 21 and 28 October 2015 workshops to discuss Asset Based Services work programmes and Locally Driven Initiatives. A third session to review draft consultation material, advocacy points and feedback on regional matters is scheduled for the 18 November 2015 workshop.

31.     The board must agree its feedback and advocacy points prior to advocacy discussions with the Governing Body scheduled for the end of November 2015. As the supporting material for the third workshop session will not be ready until after the date of the regularly scheduled November business meeting, an extraordinary meeting is required.

32.     It is recommended that an extraordinary meeting is held at 4pm on 25 November 2015, prior to the board’s Community Forum meeting scheduled to begin at 6pm.

Consideration

Local Board views and implications

33.     Local board views are sought via this report.

Māori impact statement

34.     There are no specific impacts on Māori arising from this report

Implementation

35.     There are no implementation issues identified in this report.


 

Attachments

No.

Title

Page

aView

Highbury Corner Consultation Summary - October 2015

141

bView

Northcote Town Centre toilets - colour and signage concept image

145

cView

Draft feedback on the Network Dischage Consent application

147

dView

Memorandum on the Auckland Regional Amenities Funding Act review

151

     

Signatories

Authors

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

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11 November 2015

 

 

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11 November 2015

 

 

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11 November 2015

 

 

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Kaipātiki Local Board

11 November 2015

 

 

Quarterly performance report

 

File No.: CP2015/21729

 

  

Purpose

1.       To update the Kaipātiki Local Board on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board Agreement.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. 

3.       Auckland Council departments also present quarterly performance reports to local boards.

4.       To improve overall performance reporting, the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report.

5.       The attached report contains the following reports this quarter:

·             Local Community Services including Libraries;

·             Local Environmental Management;

·             Local Sports Parks and Recreation; and

·             Local Board Financial Performance.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Performance Report for the financial quarter ended September 2015.

 

Comments

6.       In consultation with local boards this report provides the elected members with an overview of local activities from Auckland Council departments for discussion.

Consideration

Local Board views and implications

7.       This report informs the Kaipātiki Local Board of the performance to date for the period ending 30 September 2015.

Māori impact statement

8.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.


 

Attachments

No.

Title

Page

aView

Kaipatiki Quarterly Performance Report Sept 15

155

     

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

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Kaipātiki Local Board

11 November 2015

 

 

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

File No.: CP2015/21633

 

  

 

Purpose

1.       This report seeks a decision from the Kaipatiki Local Board on the following applications for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2.       Applications for an exemption for swimming or spa pools has been received from the owners of:

i)          16 Inkster Street, Birkenhead;

ii)         101 Onetaunga Road, Birkenhead;

iii)         1/57 Balmain Road, Birkenhead;

iv)        40 Tizard Road, Birkenhead;

v)         174 Rangitira Road, Beach Haven;

vi)        37 Palmerston Road, Birkenhead; and

vii)       13 Beach haven Road, Beach Haven.

3.       The applications do not comply with the Act. Pool inspectors have inspected the properties and consulted with the applicants. Full assessment reports are attached to this report.

4.       The local board must now resolve to grant, grant subject to conditions or decline the exemptions sought.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the applications for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 from:

i)        16 Inkster Street, Birkenhead;

ii)       101 Onetaunga Road, Birkenhead;

iii)      1/57 Balmain Road, Birkenhead;

iv)      40 Tizard Road, Birkenhead;

v)      174 Rangitira Road, Beach Haven;

vi)      37 Palmerston Road, Birkenhead; and

vii)     13 Beach haven Road, Beach Haven.

b)      grant the application for an exemption for 16 Inkster Street, Birkenhead subject to the condition that the pool cover is repaired and maintained in good working order.

c)      grant the application for an exemption for 101 Onetaunga Road, Birkenhead, Birkenhead subject to the condition that clauses (a –k) of NZS8600:2006 3.10 are met at all times.

d)      grant the application for an exemption for 1/57 Balmain Road, Birkenhead subject to the conditions that the owner is responsible for the supervision of children in the pool area; and is granted to current owner.

e)      grant the application for an exemption for 40 Tizard Road, Birkenhead, Birkenhead subject to the conditions that clauses (a –k) of NZS8600:2006 3.10 are met at all times; that the spa pool be 1.2 metres away from the raised gardens and remain in the same location as the day of inspection; and is granted to current owner.

f)       grant the application for an exemption for 174 Rangitira Road, Beach Haven subject to the conditions that the gate and latch are kept in good working order at all times; that the owner is responsible for the supervision of children in the pool area; and is granted to the property.

g)      grant the application for an exemption for 37 Palmerston Road, Birkenhead subject to the conditions that clauses (a –k) of NZS8600:2006 3.10 are met at all times; that the spa pool remain in the same location as the day of inspection; and is granted to current owner.

h)      grant the application for an exemption for 13 Beach haven Road, Beach Haven subject to the condition that clauses (a –k) of NZS8600:2006 3.10 are met at all times.

 

Comments

Background

5.       Auckland Council pool inspectors have inspected each property for which an application for special exemption from the Act has been received. In each case the swimming pool fencing does not comply with the Act. The details of the non-compliance are specified in the attachments to this report.

6.       The council’s pool inspectors have consulted with the applicants in each case. The applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act and they have chosen to seek a special exemption from those requirements.

Legislative Implications

7.       Compliance with the Act is a mandatory requirement for all pool owners unless exemptions are granted by the local board.

8.       The Act requires pool owners to fence their pool, or all or some of the immediate pool area including the pool itself. Specific detail on this is contained in the schedule to the Act. If a pool does not have complying fence it is an offence under the Act, unless exempt.

9.       An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

10.     The definition of the immediate pool area, which is “the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

11.     Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of six years.

12.     When granting a special exemption the local board may impose reasonable conditions relating to the property or the pool or reflecting other circumstances. These may include:

a)      Making the exemption personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption; and/ or

b)      Granting the exemption for a fixed term regardless of change of ownership.

13.     Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without informing the pool owner and giving them the opportunity to be heard.

Consideration

Local Board views and implications

14.     Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act.

15.     Before making an exemption, the local board must consider:

·     the particular characteristics of the property and the pool;

·     any other relevant circumstances; and

·     conditions it may be necessary to impose.

16.     The local board must also be satisfied that the exemption would not significantly increase the danger to young children.

17.     The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

18.     If the application is declined the applicant will be required to fence the pool in accordance with the Act.

Māori impact statement

19.     There are no particular impacts on Maori that are different from those of other pool owners.

Implementation

20.     The decision must be made by resolution.

 

Attachments

No.

Title

Page

a

16 Inkster Street, Birkenhead (Under Separate Cover) - Confidential

 

b

101 Onetaunga Road, Birkenhead (Under Separate Cover) - Confidential

 

c

1/57 Balmain Road, Birkenhead (Under Separate Cover) - Confidential

 

d

40 Tizard Road, Birkenhead (Under Separate Cover) - Confidential

 

e

174 Rangitira Road, Beach Haven (Under Separate Cover) - Confidential

 

f

37 Palmerton Road, Birkenhead (Under Separate Cover) - Confidential

 

g

13 Beach haven Road, Beach Haven (Under Separate Cover) - Confidential

 

     

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

Governing Body and Independent Maori Statutory Board Members' Update

 

File No.: CP2015/22476

 

  

 

Executive summary

An opportunity is provided for Governing Body and Independent Maori Statutory Board Members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Governing Body and Independent Maori Statutory Board Members’ verbal updates.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

Members' Reports

 

File No.: CP2015/22478

 

  

 

Executive summary

An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

 

Recommendation/s

That the Kaipātiki Local Board:

a)         receive any verbal reports of members.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 21 October 2015 and Wednesday, 28 October 2015

 

File No.: CP2015/22481

 

  

 

Purpose

1.       The purpose of this report is to record the Kaipātiki Local Board Workshops held on Wednesday, 21 October 2015 and Wednesday, 28 October 2015.

Executive Summary

2.       At the workshop held on Wednesday, 21 October 2015, the Kaipātiki Local Board had a briefing on:

·        Annual Plan 2016/17.

3.       At the workshop held on Wednesday, 28 October 2015, the Kaipātiki Local Board had briefings on:

·        Annual Plan 2016/17;

·        Business Improvement Districts;

·        Kaipātiki Local Grants – Round One 2015/16;

·        Grants Programme; and

·        Panuku Development Auckland.

4.       Workshops records are attached to this report.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the records for the Kaipātiki Local Board Workshops held on Wednesday 21 October 2015 and Wednesday, 28 October 2015.

 

Attachments

No.

Title

Page

aView

Kaipatiki Local Board workshop records October 2015.

209

    

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

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Kaipātiki Local Board

11 November 2015

 

 

Record of Kaipātiki Local Board Portfolio Briefings held in October 2015

 

File No.: CP2015/22482

 

  

 

Purpose

1.       The purpose of this report is to record the Kaipātiki Local Board portfolio briefings held in October 2015.

Executive summary

2.       In October 2015, the Kaipātiki Local Board held the following portfolio briefings:

·        Arts and Culture –.Thursday 15 October 2015;

·        Built Environment –.Thursday 22 October 2015;

·        Community Development & Facilities –Wednesday 14 October 2015;

·        Events - Thursday 15 October 2015;

·        Finance – Monday 12 October 2015

·        Parks (Passive) –. Friday 23 October 2015;

·        Sports Parks –.Thursday 15 October 2015; and

·        Transport –.Wednesday 7 October 2015.

 

3.       Portfolio briefing records are attached to this report.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the record of Kaipātiki Local Board portfolio briefings held in October 2015.

 

Attachments

No.

Title

Page

aView

Kaipātiki Local Board portfolio briefing records for October 2015

217

     

Signatories

Authors

Blair Doherty - Kaipatiki Local Board Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

11 November 2015

 

 

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Kaipātiki Local Board

11 November 2015

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Kaipātiki Local Board:

a)            note that the attachments to item 23 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 are to be considered confidential for the following reasons:

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The publication of this information would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the attachments contain personal information.

s48(1)(a)

The publication of this information would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

b)            exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1] Note this represents 96% in July, 96% in August and 97% in September.