I hereby give notice that an extraordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 25 November 2015

4.30pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Kay McIntyre, QSM

 

Deputy Chairperson

Ann Hartley, JP

 

Members

Dr Grant Gillon

 

 

John Gillon

 

 

Danielle Grant

 

 

Richard Hills

 

 

Lorene Pigg

 

 

Lindsay Waugh

 

 

(Quorum 4 members)

 

 

 

Blair Doherty

Kaipātiki Local Board Democracy Advisor

 

18 November 2015

 

Contact Telephone: (09) 484 8856

Email: Blair.Doherty@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Kaipātiki Local Board area

 

 

 


Kaipātiki Local Board Members

 

 

Kay McIntyre QSM

Chairperson

Ph 09 484 8383

DDI 09 484 8987

Mobile 021 287 8844

kay.mcintyre@aucklandcouncil.govt.nz

 

Portfolios:

·      Finance – lead

·      Planning, policy and governance – lead

·     Built environment, streetscapes and urban design – associate

 

Ann Hartley JP

Deputy Chairperson

Mob 027 490 6909

Office 09 484 8383

Home 09 483 7572

ann.hartley@aucklandcouncil.govt.nz

 

Portfolios:

·      Community Development and Facilities – lead

·      Sport, recreation services and parks (active) – lead

·     Regulatory, bylaws and compliance – lead

·      Parks, reserves and playgrounds (passive) – associate

Planning, policy and governance – associate

 

Danielle Grant

Local Board Member

Mob 021 835 724

Office 09 484 8383

Home 09 442 1271

danielle.grant@aucklandcouncil.govt.nz

 

Portfolios:

·       Arts, culture and events services – lead

·       Economic development – lead

·       Natural environment – associate

 

 

Grant Gillon MPP, PhD

Local Board Member

Mob 027 476 4679

Office 09 484 8383

grant.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·      Natural environment – lead

·     Libraries – associate

 

John Gillon

Local Board Member

Mob 021 286 2288

Office 09 484 8383

Home 09 443 1683

john.gillon@aucklandcouncil.govt.nz

 

Portfolios:

·       Libraries – lead

·       Parks, reserves and playgrounds (passive) – lead

·       Civil defence and emergency management – associate

 

Lindsay Waugh

Local Board Member

Mob 021 287 1155

Office 09 484 8383

Home 09 418 1620

lindsay.waugh@aucklandcouncil.govt.nz

 

Portfolios:

·      Built environment, streetscapes and urban design – lead

·      Arts, culture and events services – associate

Transport and infrastructure – associate

 

Lorene Pigg

Local Board Member

Mob 021 839 375

Office 09 484 8383

lorene.pigg@aucklandcouncil.govt.nz

 

Portfolios:

·      Civil defence and emergency management – lead

·      Finance – associate

·      Sport, recreation services and parks (active) – associate

·      Regulatory, bylaws and compliance – associate

 

Richard Hills

Local Board Member

Mob 021 286 4411

Office 09 484 8383

richard.hills@aucklandcouncil.govt.nz

 

Portfolios:

·       Transport and infrastructure – lead

·       Community Development and Facilities – associate

·       Economic development – associate

 

 


Kaipātiki Local Board

25 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Leave of Absence                                                                                                          7

5          Acknowledgements                                                                                                       7

6          Petitions                                                                                                                          7

7          Deputations                                                                                                                    7

8          Public Forum                                                                                                                  8

9          Annual Plan 2016/2017                                                                                                  9  

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)          A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)         A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

6          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

7          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

8          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 


Kaipātiki Local Board

25 November 2015

 

 

Annual Plan 2016/2017

 

File No.: CP2015/24873

 

  

 

Purpose

1.       This report requests that the Kaipātiki Local Board:

a)      provide formal feedback on  the following regional issues:

i.        the Uniform Annual General Charge (UAGC);

ii.       the Interim Transport Levy (ITL);

iii.      Māori land rates; and

iv.      a review of rural rates.

b)      agree key advocacy issues;

c)      recommend any local targeted rate proposals; and

d)      recommend any Business Improvement District (BID) targeted rates.

Executive Summary

2.       Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan. Instead, the council will be producing a consultation document which will cover:

a)      any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP); and

b)      content relating to local board agreements.

3.       Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.       This report seeks input from local boards on a range of Annual Plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals. These will be considered by the governing body prior to finalising consultation topics.

5.       Local board views on these matters will also be considered in discussions between the local boards and the governing body on 27 and 30 November, prior to the Mayoral Proposal.

 

Recommendation/s

That the Kaipātiki Local Board:

a)      provides any views it may have on regional issues (that is, the Uniform Annual General Charge, Interim Transport Levy, Māori land rates and rural rates) for the Governing Body to consider.

b)      agrees key advocacy issues.

c)      recommends local targeted rate proposals (if any) for consultation.

d)      recommends Business Improvement District targeted rates (if any) for consultation.

 

 

Discussion

Regional issues

6.       At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.       A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found on the following link: http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8.       Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.  

Advocacy issues

9.       The local board may also wish to agree any advocacy priorities for discussion with the governing body.

Local targeted rate and BID targeted rate proposals

10.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

Consideration

Local board views and implications

11.     Local board feedback is being sought in this report. 

12.     Local boards will also have further opportunities to provide information and views as council continues through the Annual Plan process.

Māori impact statement

13.     The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the Annual Plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     Feedback from the local boards will be summarised and provided in full to:

·        inform the Mayoral Proposal process; and

·        the governing body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16.     The governing body will adopt Annual Plan consultation material in early February 2016.

 

Attachments

No.

Title

Page

aView

Summary of regional issues

13

bView

Information on regional issues provided to the Finance and Performance Committee

19

      

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

 


Kaipātiki Local Board

25 November 2015

 

 

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25 November 2015

 

 

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