I hereby give notice that an ordinary meeting of the Māngere-Ōtāhuhu Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 18 November 2015

5.00pm

Otāhuhu Town Hall
10 High Street
Otāhuhu

 

Māngere-Ōtāhuhu Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Carrol Elliott, JP

 

Members

Nick Bakulich

 

 

Tafafuna'i Tasi Lauese, JP

 

 

Christine O'Brien

 

 

Leau Peter Skelton

 

 

Walter Togiamua

 

 

(Quorum 4 members)

 

 

 

Janette McKain

Local Board Democracy Advisor

 

10 November 2015

 

Contact Telephone: (09) 262 5283

Email: janette.mckain@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Greenstar Energy Solutions Ltd                                                  5

9          Public Forum                                                                                                                  6

9.1     Public Forum -  Bella Tamotu, Manager Otahuhu Community Centre         6

9.2     Public Forum -  Dave Fearon, Manager  Mangere Town Centre                    6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Manukau Ward Councillors Update                                                                            9

13        Youth Advisory Panel Representative Update                                                         11

14        Auckland Transport Update - November 2015                                                         13

15        Auckland Transport Quarterly Report                                                                      37

16        Libraries Work Programme 2015-2016                                                                      63

17        Citizens Advice Bureau Service in Toia - Otahuhu Recreation Precinct             67

18        New Road Name Approval for Residential Subdivision by Housing New Zealand at 22-26 Ronaki Road & 1-3 Petrie Place, Otahuhu.                                                               73

19        2015/16 lease workplan – expedited renewal process and review of ongoing lease management                                                                                                                 79

20        Grant of new community leases in Mangere-Otahuhu Local Board area in 2015 - group owned buildings                                                                                                          87

21        Grant of new community lease to Mangere Mountain Education Trust for additional premises                                                                                                                     107

22        Approval of transfer of ownership of building at 18R Mervan Street and grant of new community lease                                                                                                        113

23        Variation to the Fiji Community Association of Auckland Incorporated Lease 119

24        House Park Reserve State Highway 20 Corridor Improvements Project           123

25        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987               133

26        Performance Report for the Māngere-Ōtāhuhu Local Board for the quarter ending September 2015                                                                                                         137

27        Community-led placemaking resource                                                                   189

28        Annual Plan 2016/2017                                                                                              213

29        Objections made to off-licence applications by the Māngere-Ōtāhuhu Local Board 223

30        Mangere-Otahuhu Local Grants Round One 2015/2016 - Deferred Application 225

31        Mangere-Otahuhu Local Board Action/Reports Pending                                    229

32        Mangere-Otahuhu Local Board Workshop Notes                                                 239

33        Chairpersons Announcements                                                                                249  

34        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

35        Procedural Motion to Exclude the Public                                                               251

25        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a.      33 Shortt Avenue Mangere Bridge                                                                 251  

 


1          Welcome

 

2          Apologies

 

Apologies have been received from Lemauga Lydia Sosene.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, as a true and correct record with the following amendment:

Resolution number MO/2015/173, Item 14 b) (to pay the Mangere East Community Centre instead of the Turehou Maori Wardens ki Otara Charitable Trust).

b)                Approve funding of $1,000 from the community response fund, to Mangere East Community Centre towards the costs of organising and hosting an event on Saturday 31 October 2015, to celebrate the successes of the community-led response to alcohol licensing and advertising project and the retention of alcohol bans in the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Board areas.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Greenstar Energy Solutions Ltd

Purpose

1.       Rob Leaupepe-Hansell from Greenstar Energy Solutions Ltd would like to discuss with the board what they do and provide information on ways that they can help the Mangere-Otahuhu community.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Rob Leaupepe-Hansell for his attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum -  Bella Tamotu, Manager Otahuhu Community Centre

Purpose

1.       Bella Tamotu would like to address the board regarding the Otahuhu Safety Event.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Bella Tamotu, Manager Otahuhu Community Centre, for her attendance and presentation.

 

 

 

9.2       Public Forum -  Dave Fearon, Manager  Mangere Town Centre

Purpose

1.       Dave Fearon would like to address the board regarding the Mangere Town Centre.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Dave Fearon for his attendance and presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Manukau Ward Councillors Update

 

File No.: CP2015/23176

 

  

 

Purpose

1.       A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Mangere-Otahuhu Local Board on regional matters.

Executive Summary

2.       Not applicable.

 

Recommendation/s

a)      That the verbal and written reports from Cr Alf Filipaina and Cr Arthur Anae be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Youth Advisory Panel Representative Update

 

File No.: CP2015/23178

 

  

 

Purpose

1.       A period of time (5 minutes) has been set aside for the Youth Advisory Panel Representative to have an opportunity to update the Māngere-Ōtāhuhu Local Board on youth matters.

Executive Summary

2.       Not applicable.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receives the verbal report from the Youth Advisory Panel representative, Caroline Paepae.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Auckland Transport Update - November 2015

 

File No.: CP2015/23959

 

  

 

Purpose

1.         This report provides an update on local transport matters over the last month for the Mangere-Otahuhu Local Board (MOLB).

Executive Summary

2.       This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the MOLB.

 

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Receives the Auckland Transport Update – November 2015 report.

 

 

Responding to Resolutions

3.       No ‘Resolutions’ require responses this month.

Discussion

HOP Card Price Change

4.      When it was launched in 2012, the HOP card cost $10, including GST.  The actual cost of the card is $8.54, excluding GST, but Auckland Transport discounted it to $5.00 in order to encourage uptake.  Auckland Transport funded the difference, thereby subsidising people to purchase the cards.

5.      The cost is significant, considering over 600,000 cards have been sold.

6.      Now that most customers have a HOP card, Auckland Transport is removing the discount.

7.      The increase will apply from Thursday 17 December, 2015.

 

Southern Corridor Upgrade Started

8.      New Zealand Transport Agency (NZTA) started work on improving the section of the Southern Motorway between Manukau and Papakura. The project is worth $ 268 million and includes the following improvements:

·     Creating an extra southbound lane from SH20 to Hill Road allowing for 4 lanes southbound;

·     Creating an extra southbound lane from Hill Road to Papakura allowing for 3-lanes southbound;

·     Creating an extra southbound and an extra northbound lane from Papakura to Takanini, allowing for 3-lanes both southbound and northbound; and

·     Upgrading the Takanini Interchange to improve safety and operation.

9.      This project will help traffic flows on SH 20 that moves people into and out of the MOLB area. 

Manukau Bus Interchange Update

10.    Construction of the new Manukau Bus Interchange is progressing according to plan with work planned to start in early 2016.  Figure 1 is the latest concept sketch of the planned bus interchange.

11.    Completion of the Manukau and Otahuhu Bus/Rail interchanges are important steps in the implementation of the New South Auckland Public Transport Network.  The interchanges will be points at which commuters in the Mangere and Otahuhu areas will be able to transfer easily from bus services to trains. 

Figure 1: Concept sketch of the planned bus interchange at Manukau

https://engine.at.govt.nz/SiteCollectionImages/Buses/manukau%20bus%20insert.jpg

 

 

 

 

Glen Innes to Tamaki Drive Cycle Path

12.    This month construction started on one of Auckland’s biggest walking and cycling projects, connecting Auckland’s eastern suburbs to the Waitemata Harbour. A dawn blessing and sod turning ceremony marked the start of the construction phase on 21 October.  The sod turning ceremony was attended by representatives of Auckland Council, New Zealand Transport Agency, Auckland Transport and the Hon. Simon Bridges, Minister of Transport.

13.    Although this project is not in the MOLB area it is significant regional project that demonstrates Auckland Transport is working with central government to deliver large and exciting projects. Being able to walk or cycle along scenic pathway in park like surroundings, with great views that culminates in crossing Hobson Bay will be a fantastic experience.

Figure 2 – An artist’s impression of the new walking and cycling pathway seen from Tamaki Drive as it crosses Hobson Bay.

 

14.    The shared path starts at Merton Road in Glen Innes and follows the rail line all the way to Tamaki Drive. This includes a stretch across Hobson Bay. The new route will connect communities and provide a route into the city for people on bikes providing a transport option other than driving to work.

 

Let’s Carpool Campaign

15.    Auckland Transport is running a public campaign this month to encourage carpooling. The key objective is to reduce the amount of single vehicle occupancy trips into central Auckland by encouraging people to try carpooling.

 

16.    The campaign focusses on getting people to visit the Let’s Carpool website to register. The target audience is people aged between 20 and 45 years working in Central Auckland. The website provides a forum to bring people wishing to car pool together. 

 

 

 

 

 

 

Road Safety Young Driver Marketing Campaign

17.    Young driver crashes are a high strategic priority identified in “Safer Journeys” (the national road safety strategy) and locally this issue is of high concern due to the number of deaths and serious injuries resulting from these crashes.

 

18.    From 2010 to 2014, there were 664 death and serious injury crashes involving young drivers in Auckland and these crashes resulted in 74 deaths and 749 serious injuries.  Targeting 18-24 year old male and female drivers, the main campaign objectives are:

 

·   Contribute towards a reduction in serious injury crashes involving young drivers across the Auckland region

·   Increase young driver’s safety awareness and understanding of the consequences of dangerous driving

·   Continue to grow the Snapchat and Facebook database of young drivers. This follows on from the success of the May 2015 young driver campaign, whereby Auckland Transport generated 2,193 new likes on the “Youredriving” Facebook page and 5,185 new Snapchat followers.

 

19.    Based on the tagline of “You wouldn’t do that”, the three road safety themes are; Distraction, Speeding and Drink Driving. Three different scenarios will be developed into short 10 second videos and released on Snapchat and Facebook:

 

·   You wouldn’t text while in a job interview. Don’t Text. You’re Driving.

·   You wouldn’t drink before hitting the gym. Don’t drink. You’re Driving.

·   You wouldn’t rush through a hot date. Don’t speed. You’re Driving.

 

20.    To help incentivise people, Auckland Transport will run a competition challenging Snapchat users to send in a snap of their own 10 second video (or static photo) showing a scenario where they “Wouldn’t do that”. The best entries will be posted on Snapchat for the public to vote on and the favourite choice each week, over a three week period, will receive a prize of an iPhone 6.

 

 

Public Transport Update – Rail Reliability

 

21.    Reporting to the October meeting of the Auckland Transport Board indicated that rail service delivery and punctuality is improving. ‘Punctuality’ is the percentage of rail services that arrive within 5 minutes of schedule at their final destination. ‘Rail Service’ is a measure of reliability based on the percentage of rail services that arrive at their final destination (i.e. don’t breakdown).

 

22.    The Southern Line which services MOLB Area achieved the following results:

 

·   Punctuality – 94.6%; and

·   Rail Service – 98.95%.

 

23.    This compares with the low point for Southern Line reliability in March and April 2015 in which the following results were recorded on this part of the network:

 

·   Punctuality – 77%; and

·   Rail Service – 95%.

 

24.    The improvements on the Southern Line are consistent with a general increase in performance across the network. Figure 2 is graph of rail punctuality for all lines and services across the Auckland network. The graph shows three months of consistent improvement.

 

Figure 3 – Rail punctuality graph presented to the Auckland Transport Board in October 2015

 

 

 

Future Streets

 

25.    The ‘Future Streets’ project continues to progress and construction is planned to start with a ‘blessing’ ceremony on 16 November 2015.

 

26.    The project is big and the project team has warned that it will take some time to deliver. Although work starts in November there will be reasonably slow progress initially followed by an increasing tempo in the first six months of 2016.

 

 

Local Board Transport Capital Fund (LBTCF):

 

27.    MOLB has a total pool of approx. $1,971,770 available in this electoral term to spend on transport projects.

28.    In its first electoral term the MOLB requested a number of projects and the progress of these projects is summarised in Attachment C.

29.    So far in this electoral term the Mangere-Otahuhu Local Board has identified six projects and these are discussed in detail in Attachment C.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachments

No.

Title

Page

aView

Capital Funds Projects

19

bView

Summary of Engagement

27

cView

Issues Report

33

dView

Summary of Consultation

35

     

Signatories

Authors

Ben Stallworthy  – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Team Manager, Elected Member Relationship Management, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 









Māngere-Ōtāhuhu Local Board

18 November 2015

 

 







Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 



Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Auckland Transport Quarterly Report

 

File No.: CP2015/23751

 

  

 

Purpose

1.       The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 July to 30 September 2015 and planned activities anticipated to be undertaken in the next three months.

 

Attachments (as relevant to each individual local board area) include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport   Capital Fund (LBTCF).

 

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Receives the Auckland Transport Quarterly Update report.

 

 

Significant activities during the period under review

 

Strategy and Planning

2.       Penlink

·        The Notice of Requirement for the alteration to the designation and consents has been completed.

·        AT and its witnesses have completed their evidence and submitted these to the independent hearings panel.

·        The evidence was presented at the hearing held during the week 22 – 25 September 2015.

·        A set of designation conditions was agreed to between Auckland Council and AT and these were presented to the commissioners.

· Recommendations from the commissioners are expected later this year.

 

3.      Regional Public Transport Plan (RPTP) Variation

The AT Board adopted the Hearings Panel recommendations on changes to the RPTP with minor alterations on 27 July 2015.  A revised RPTP will be published over the next quarter.

 

Investment and Development

4.       SMART (Southwest Multi-modal Airport Rapid Transit)

·        Feasibility level alignments for both a heavy rail and light rail corridor have now been identified.

·        The benefits and risks of the two-mode options were documented in an Interim Business Case.

· Independent peer review has been concluded on the costs of each option.

· Risk assessment was completed on the route protection for each option.

 

PT Development

5.       Double Decker Network Mitigation works

Of the total eight double decker bus routes identified to be delivered in the long term plan, three routes (Botany, Mt Eden and Northern Busway 2) will be implemented this financial year (FY).  The remainder (Great North Road, Manukau, Remuera, New North Road and Onewa) will be delivered in the next two FYs.

 

6.       Bus Infrastructure Programme

There are 200 bus stop improvement sites planned to be delivered this year across the region.  At the end of September, 30 sites are now complete.

 

7.       City Rail Link

The project continues with reference design, enabling works detailed design, property purchase and consenting process.  The Environment Court reached a decision and the Notice of Requirement (NoR) was confirmed.  Pipe Jack resource consent was granted.  The Britomart to Wyndham Street resource consent hearing was concluded and a decision was reached (which is currently in the appeals period).  Enabling Works and detailed design scope continue to make progress (Contract 2 substantially complete).

 

8.       EMU Procurement

All 57 electric trains are now in Auckland, and provisional acceptance has been issued for all but the last, which is due to be completed early in October.

 

 

PT Operations

9.       Highlights for the quarter

·        AT Metro’s 12 month rolling patronage record passed the 80 million mark in August with rail services exceeding 14 million.

·        Train services had record performance on the network.  September 7th recorded the best performance ever for a single business weekday, with 97.6% punctuality and 99.2% reliability and only four cancellations out of a total of 500.  Statistics also showed 100% service delivery and no cancellations on the Pukekohe diesel shuttle.

·        Swanson Station’s new park and ride carpark with eco-rain gardens opened on 6th July providing an additional 136 parking spaces.

·        A total of 53 new double decker buses have been ordered by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT.  The first buses arrive in the next few weeks for testing with the new fleet targeted for full operation by mid-2016.  A second double-decker vehicle was introduced to the Northern Express service in July by Ritchies.

·        First tenders for Auckland’s New Network bus services (the first under the fully contracted PTOM procurement model) were released on 17 August, with responses received on 28 September.

·        Central and East Auckland New Network: Public consultation commenced on 1 October and runs through to 10 December 2015.

 

Road Design and Development

10.     Te Atatu Road Improvements

Underground services relocation works continue within the road berm of Edmonton Road and Flanshaw Road. Removal of trees, hedges and the like is underway, in accordance with the resource consent; this is site clearance in preparation for both the road widening and the agreed property works.

 

11.     Jennys Road Construction – Great Barrier Island

This road was established as an outcome of an Environment Court decision.  The road has been designed as a single lane road with passing bays. Stage 1 was completed in May 2014, and Stage 2 commenced in October 2014.  Physical works and the final walkover with the contractor have been completed.

 

12.     Redoubt Road-Mill Road Corridor Improvements

The project on Redoubt Road provides for four lanes from SH1 to Murphys Road, and includes bus priority lane, cycle lanes and a 60km/h speed limit, and signals and bus priority lane at the Hollyford Drive/Redoubt Road intersection.  The hearing has now been completed and the commissioners’ decision is expected within one to two months.

 

Services

13.     Driver Licensing Challenge

Young Driver safety is a high priority in the national Safer Journeys strategy, and Auckland Young Driver death and serious injury (DSI) rates make up 30% of the regions DSI crashes.  This issue is exacerbated by the high proportion of unlicensed young drivers in the region.  An inter-agency Co-Design Lab was founded by the Ministry of Business, Innovation and Employment that explores ways to improve access to driver licensing.  AT is part of the team along with ACC, Ministry of Education, Auckland Council, Price Waterhouse Coopers (PWC) and Otara youth based at the Otara's Crosspower youth centre.  The Co-Design team will engage with Maori and Pasifika youth at Crosspower where over 250 youth attend each week.  The initial stage of this four month project will end in November with recommendations to the Ministry of Business, Innovation and Employment.

 

14.     Primary Schools Lead Teacher Workshop

Over the past five years there has been an increase in deaths and serious injuries (DSI) for 5-10 year old pedestrians during weekdays in peak traffic hours.  The Travelwise team looked to address this issue at a recent primary schools lead teacher workshop in the CBD.  Seventy teachers attended the workshop by rail to explore ‘Transporting our Students into the Future’ and develop curriculum programmes that would support safer travel for students and increased use of active transport (Public Transport PT, Walking and Cycling) options to help reduce congestion.

 

15.     Travel Demand (2014/15 Year)

The Commute travel planning programme has a focus on engagement with commuters and businesses this year.  This quarter has seen the development of a campaign to promote travel choice which will be launched in October.  A focus has been the development of travel demand plans for the Devonport Peninsula, Albany Highway and City Rail Link, and implementation of these plans is underway.

 

16.     Route Optimisation

The regional Route Optimisation is underway, which forms part of the programme for Network Optimisation, including traffic signal improvements, minor changes to the road network and the inclusion of transit lanes, freight lanes and trial of Dynamic lanes.

 

 

Road Corridor Delivery

17.     Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (which includes 88.9 km of hotmix and 391.2 km of chip-sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.  This represents a total of 676 km or around 9% of work on AT’s 7,300km network.  Table 1 below outlines this work in more detail.

 

 

 

 

 

Table 1: Progress against Asset Renewal Targets

 

18.         The new Streetlight maintenance and renewal contracts commenced on 1 August 2015.  There are now four contracts across the region with one dedicated contract for the Hauraki Gulf Islands.  The new contractors are Downer (Central and South), Electrix (North and West) and NorthPower (HGI).  Tenders have also been called for the supply of 8,000 LED luminaires to replace existing 70W HPS lamps on the network in the 2015/2016 financial year.

19.         AT’s second Asset Management Plan (AMP) covering the period 2015-2018 has been published and is available to download from the AT website.

 

20.         Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement.  The average percentage of low risk sites for Quarter 1 is 96%*[1] (The target is 90%)

 

Fig 1:  Compliance with approved traffic management plans

 

21.     The Corridor Access Request (CAR) team continues to process around 1,300 applications per month.  These requests are for network operators from the water and telecommunication industry to access and maintain their assets sitting within the road corridor.  Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

 

 

 

Attachments

No.

Title

Page

aView

Mangere-Otahuhu Transport Activities

43

bView

Mangere-Otahuhu Safe Communities and Schools

55

cView

Mangere-Otahuhu TCC Decisions

57

dView

Mangere-Otahuhu Advocacy Initiatives

59

eView

Mangere-Otahuhu Transport Capital Fund

61

     

Signatories

Authors

Various Auckland Transport authors

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 













Māngere-Ōtāhuhu Local Board

18 November 2015

 

 



Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 



Māngere-Ōtāhuhu Local Board

18 November 2015

 

 



Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Libraries Work Programme 2015-2016

 

File No.: CP2015/21737

 

  

 

Purpose

1.       This report presents the Libraries 2015/16 Māngere-Ōtāhuhu Local Board work programme for approval.

Executive Summary

2.       This report provides information to support local boards to make decisions required to approve the Libraries 2015/16 work programme.

3.       The Libraries work programme for the Māngere-Ōtāhuhu Local Board has been aligned to the following 2014-2017 Māngere-Ōtāhuhu Local Board Plan priorities:

·        A place where communities thrive and belong

·        Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture

·        A place where natural environment and heritage are protected, enhanced and preserved

·        A range of facilities to meet diverse needs

·        A strong local economy

4.       Local boards are being requested to approve the Libraries work programme for FY 2015/2016.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Approves the 2015/2016 Libraries work programme (Attachment A).

 

 

Comments

5.       The Libraries work programme for 2015/2016 aligns to the Māngere-Ōtāhuhu Local Board plan 2014-2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

6.       The Libraries work programmes align to the following 2014 – 2017 Māngere-Ōtāhuhu Local Board Plan priorities:

·        A place where communities thrive and belong

·        Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture

·        A place where natural environment and heritage are protected, enhanced and preserved

·        A range of facilities to meet diverse needs

·        A strong local economy

7.       A workshop was held on 3 June 2015 with the local board and Libraries staff to ensure activities align with the local board priorities and meet the needs of the Māngere-Ōtāhuhu community.

8.       Local Boards are requested to approve the Libraries work programme for 2015/2016. Library staff will continue to work with the local board to ensure actions are delivered and evaluated.

Consideration

Local Board views and implications

9.       The draft 2015/2016 work programme was considered by the local board at a workshop held on 3 June 2015. The views expressed by local board members are reflected in Attachment A.

Māori impact statement

10.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The Libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

11.     Libraries staff will continue to meet with the local board to provide updates on the work programme and ensure it is progressed. The Libraries work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

aView

Libraries Work Programme FY2015/2016 Māngere-Ōtāhuhu Local Board

65

     

Signatories

Authors

Cheryl Fowler - Libraries Service Delivery Manager

Authorisers

Kim Taunga - Manager Cust. Experience - South and East Libraries

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Citizens Advice Bureau Service in Toia - Otahuhu Recreation Precinct

 

File No.: CP2015/23275

 

  

 

Purpose

1.       This report presents information on the funding required to establish a Citizens Advice Bureau (CAB) service within the Tōia - Ōtāhuhu Recreation Precinct (Tōia)

Executive Summary

2.       The Mangere-Ōtāhuhu Local Board Plan has a goal to ‘Build the Ōtāhuhu pool and complete the recreation precinct’.

3.       During the design phase for the precinct the Mangere-Otahuhu Local Board included space for the addition of a Citizens Advice Bureaux (CAB) within the precinct to provide advisory and support services to the community of Ōtāhuhu.

4.       Over a two year period (2012 – 2014) the local board funded and trialled a part time CAB service from the Ōtāhuhu Town Hall site. Local patronage of this service was high.

5.       The Tōia - Ōtāhuhu Recreation Precinct was completed and opened 8 August 2015.

6.       To establish and maintain an ongoing CAB Agency Service within Tōia - Ōtāhuhu Recreation Precinct, funding of:

a)      $12,000 is requested for the 2015/16 year for the resourcing, management, training, travel and operational costs of establishing a new agency in the Ōtāhuhu facility and;

b)      $26,000 is requested on an annual basis from the 2015/16 financial year onwards for the resourcing, management, training, travel and operational costs to sustain an Ōtāhuhu CAB Agency service. This is ongoing operational funding which will be required every year the CAB is in operation.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      approve funding of $12,000 from the Local Board Community Response Fund 2015/16 to Mangere Citizens Advice Bureau Inc for establishment of a CAB agency in the Tōia - Ōtāhuhu Recreation Precinct.

b)      approve funding of $26,000 pro rata for 2015/16 from the Local Board Community Response Fund to Mangere Citizens Advice Bureau Inc for the ongoing provision of CAB agency services to the community of Ōtāhuhu in the 2015/16 financial year.

c)      allocate budget of $26,000 from the Local Board Community Response Fund 2016/17 to Mangere Citizens Advice Bureau Inc for the ongoing provision of CAB agency services to the community of Ōtāhuhu in the 2016/17 financial year.

d)      note ongoing operational funding of $26,000 will be required every year the CAB is in operation.

 

Comments

7.       Mangere Citizens Advice Bureau Incorporated was funded to provide ‘clinic’ services, two days a week, from the Ōtāhuhu Town Hall facility, from 2013 to June 2015. Local patronage of this service has established that the Ōtāhuhu community has a growing need for this type of service within the local area (Attachment A).

8.       A meeting was held (July 2015) at the request of Mangere Ōtāhuhu Local Board to discuss resourcing of a CAB agency service at the new Tōia – Ōtāhuhu Recreation Precinct. The following resolution had been passed in 2012:

a) That the Mangere-Otahuhu Local Board supports in principle the provision of a Citizen Advice Bureau (CAB) service in Otahuhu

b) That the Mangere-Otahuhu Local Board agrees in principle to the allocation of funds in the vicinity of $11,000 from the Local Board community response operational budget towards the establishment of a CAB service in Otahuhu

c) That the Mangere-Otahuhu Local Board requests that officers undertake further investigative work to obtain quotes for building modification work to premises previously identified as temporary premises adjacent the Otahuhu Community Library from which to provide an Otahuhu Citizens Advice Bureau service, bearing in mind that new premises are likely to become available as part of the Otahuhu Recreation Precinct.

d) That the Mangere-Otahuhu Local Board requests officers keep the local board updated on the development of regional guidelines for Citizens Advice Bureau and any implications for Otahuhu.

e) That the Mangere-Otahuhu Local Board requests officers to do a more detailed costing of the establishment of an agency in Otahuhu (Resolution MO/2012/234).

9.       Two small office spaces have been provided within the new Tōia - Ōtāhuhu Recreation Precinct for locating a permanent CAB presence in the Ōtāhuhu community. The Tōia – Ōtāhuhu Recreation Precinct was completed and opened 8 August 2015.

10.     Tōia management and the user group have confirmed that basic furnishing (desks and chairs), and basic overheads (power) have been included within the facility construction and operational budgets. This includes the two office spaces reserved for a CAB agency service.

11.     CAB Mangere has indicated that it has the capacity to develop the existing ‘clinic’ service (four hours, two days per week) into an agency service (seven hours, five days per week) at Tōia, dependent on securing sustainable funding.

ACABx Auckland Council funding agreement

12.     The Auckland Citizens Advice Bureaux board (ACABx) represents Auckland’s Citizens Advice Bureaux and distributes Council funding to CABx through a population-based formula.

13.     Historically, Council has funded ACABx for their role in supporting CABx; initially through the governing body to establish the board and deliver a number of clear deliverables.  Funding rolled over for two further years from CDAC departmental budgets. This funding was intended to help CABx develop a representative voice for the CAB network across the region. Council staff were not satisfied that this had occurred, and this funding ceased in the 2015/2016 financial year.

14.     ACABx have continued operation through internal funding sources, and remain council’s point of contact with CABx.

15.     Council funds CABx, through ACABx, $1.672 million per annum (plus inflation) for operating costs.

16.     CABx, individually and collaboratively through ACABx, inform Council that continuing operations within this level of funding is becoming increasingly difficult.

 

17.     Council wishes to explore with CABx, through ACABx, how CABx can best be supported to deliver the most relevant and strategic services to Auckland’s changing population.  This includes addressing the CABx’ ‘network of provision’ and discussing how CABx ensure their services are relevant and accessible for local people now and in the future.

Consideration

Local board views and implications

18.     Following the local board’s request for follow-up on resolution MO/2012/234, a workshop was held with local board members on Friday 17 July 2015 to discuss progress on development of a CAB agency in Tōia for the Ōtāhuhu community.

19.     The local board has been clear that Tōia - Ōtāhuhu Recreation Precinct should provide a range of services to the community. The local board is aware that significant development and growth is occurring in Ōtāhuhu and that social and community needs should be considered and responded to in a timely way.

Maori impact statement

20.     Maori in the Mangere-Ōtāhuhu Local Board area account for 15.9% of the total local board population (10,355 NZ Statistics 2013).

21.     Local Maori volunteers are well represented within CAB Mangere which has a long history of providing support to, and maintaining relationships with, local Maori. 

22.     Services that support “Whai Painga” (Maori social wellbeing) are an outcome of the Maori Responsiveness Framework. Whai Painga outcomes seek to significantly lift Maori social wellbeing and enable and contribute to Maori social needs and aspirations through focussed activities that target;

·    Mana Whenua

·    Whanau wellbeing

·    Maori social sector organisations

23.     Opportunities to lift Maori social wellbeing and address Maori social needs would be supported through development of an additional CAB support agency in the Ōtāhuhu area.

Implementation

24.     If the recommendations are approved, staff will draft a funding agreement with Mangere CAB for the implementation of this proposal.

25.     CAB Mangere would be responsible for reporting on outcomes outlined in the funding agreement and staff will ensure progress and achievements are reported to the local board on a regular basis, including through quarterly performance reporting.

 

Attachments

No.

Title

Page

aView

CAB Patronage

71

     

Signatories

Authors

Sarah Zimmerman - Community Funding Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

New Road Name Approval for Residential Subdivision by Housing New Zealand at 22-26 Ronaki Road & 1-3 Petrie Place, Otahuhu.

 

File No.: CP2015/22090

 

  

 

Purpose

1.       The purpose of this report is to seek approval from the Māngere-Ōtāhuhu Local Board, for a new road name for a private accessway created by the underlying subdivision for the creation of 18 residential lots (Council reference: R/SUB/2015/2713).

Executive Summary

2.       Auckland Council has a road naming guidelines which sets out the requirements and criteria of the Council for proposed road names for new roads or private accessways. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3.       Following assessment against the road naming criteria, the road names Lady Parr Lane (applicant’s second preferred name) was determined to meet the road naming criteria.

4.       Local iwi groups were consulted and no objection raised by one iwi, with no response provided from the other consulted iwi.

5.       The name Lady Parr Lane proposed by the applicant and is recommended for approval to the Local Board.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the name ‘Lady Parr Lane’ proposed by the applicant, for the new private accessway created by way of subdivision at 22-26 Ronaki Road and 1-3 Petrie Place, Otahuhu.

 

Comments

6.       The Auckland Council Road Naming Guidelines allowed that where a new road (including a private accessway) needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7.       Housing New Zealand (the applicant) has a preferred name ‘Manawanui’ and alternate names ‘Lady Parr’ and ‘Huihui’ for the private accessway created by a way of subdivision. The site is located at 22-26 Ronaki Road and 1-3 Petrie Place, Otahuhu and is legally described as Lots 12-16 DP 39830 (respectively). Council granted a land use consent (Council reference: R/LUC/2015/342) on 22nd May 2015 to construct 18 dwellings including provision of a private accessway to serve 7 residential units. A subsequent subdivision consent (R/SUB/2015/2713) was granted by Council on 13th August 2015 to subdivide the site in accordance with the approved land use consent. As the private accessway serves more than 5 dwellings/lots, naming of the private accessway is required. This application relates to the one private accessway located through the development created under this subdivision. The accessway comes off Petrie Place.

The applicant has proposed the following names for consideration for the road created as part of the development:

Road Number

Proposed Road Names

Preferred name for the private accessway

Manawanui Lane

Alternate name

Lady Parr Lane

Alternate name

Huihui Lane

 

Figure 1: Location of the subject accessway

 

Figure 2: Scheme Plan with Accessway Named

 

Decision Making

8.       The Auckland Council, by way of the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9.       The applicants proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

10.     The proposed names in the table below were chosen by Fairburn Primary School. As the subject site is in close proximity to Fairburn Primary School, the applicant has been working with the Fairburn Primary School to choose the names for this new development.

 

Originally proposed road names & Meaning

Reasons

Which road names meet the criteria and which ones do not, and why

Manawanui (preferred) – to be steadfast, stout hearted, tolerant patient.

The name was chosen by Room 29 of the Fairburn Primary School. It represents a key element of working your way towards success and achievement.

‘Manawanui’ is an approved road name to be used for another development in Auckland, which is not suitable to be used for this development.

Lady Parr (Second preference)

It was chosen by Room 27 Fairburn School. Lady Parr opened the Otahuhu District Plan First War Memorial gate in December 1925. She was the wife of Sir James Parr, who was the education minister at the time.

The name meets Council’s road naming guidelines. It also accepted by NZ Post.

Huihui (Third preference) – to put or add together, come together, meet, gather

The name was chosen by Room 32, who considers that the new development will have a positive impact on the school and the local areas and will bring people together.

The name meets Council’s road naming guidelines. It also accepted by NZ Post.

Given the reasons in the table above, the two acceptable road names were concluded to be ‘Lady Parr’ and ‘Huihui’.

11.     The proposed use of ‘Lane’ accurately reflects the type of road being named.

12.     As the applicant’s second preferred name (Lady Parr) meets the criteria, it is recommended for consideration for approval.

Consideration

Local Board views and implications

13.     The decision sought from the Māngere-Ōtāhuhu Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14.     The decision sought from the Māngere-Ōtāhuhu Local Board on this report is linked to the Auckland Plan Outcome, ‘A Maori identity that is Auckland’s point of difference in the world’. The applicants have put forward the proposed names to local iwi group -  Te Rūnanga o Ngāti Whātua, Ngāti Whātua o Ōrakei, Ngāi Tai Ki Tāmaki, Te Kawerau a Maki, Ngāti Tamaoho, Te Akitai Waiohua, Te Ahiwaru, Ngāti Te Ata Waiohua, Ngāti Paoa, Ngāti Maru, Ngāti Whanaunga, Ngāti Tamatera, Waikato Tainui. Te Akitai Waiohua has raised no objection to the proposed names.  No response was received from the other consulted iwi.

Consultation

15.     The applicant has put forward the proposed names to local iwi and an email from Te Ahiwaru confirming that they have no objection to the proposed names and no intention to suggest new names was received on 3 September 2015.

16.     New Zealand Post has commented that the proposed names Lady Parr’ and ‘Huihuimeet their criteria and standards. The preferred name “Manawanui’ is proposed to be used by a new road created by another development in Auckland.

 

Financial and Resourcing Implications

17.     The cost of processing the approval of the proposed new name for the private road is recoverable in accordance with Council’s Administrative Charges. The applicant is responsible to install the road name signage as per conditions of the approved resource consent.

Legal and Legislative Implications

18.     The decision sought from the Māngere-Ōtāhuhu Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19.     The Housing Project Office Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new name.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

Ree Anderson - Project Director for Housing

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

2015/16 lease workplan – expedited renewal process and review of ongoing lease management

 

File No.: CP2015/18313

 

  

 

Purpose

1.       The purpose of this report is two-fold. Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek Local Board approval of community lease renewals being advanced via this approach.

Executive Summary

2.       Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4.       The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this peak of work.

5.       The main categories of work that are being advanced are:

·        The renewal of existing leases

·        The award of new land related leases

·        The award of new building related leases

·        Progressing more complex or involved cases

6.       This report includes details of the first of the fast tracked lease renewals. The groups have an existing right of renewal and staff recommend that the leases be renewed.

7.       To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Approves the renewal of lease to the community organisations shown on Attachment A on the existing terms and conditions, the community organisations being:

·        Lalotoa I Aotearoa Community and Social Services Trust

·        Otahuhu Softball Sports Club Incorporated

b)      Notes that a community outcomes plan is not required or provided with these lease renewals.

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas. In total there are about 500 work items to complete. Attachment B shows the distribution of this activity by local board.

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance. The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex. Extra staff resources have been made available to support this work.

10.     There are three routine categories of work being advanced.

·        The renewal of existing leases

·        The award of new land related leases

·        The award of new building related leases

Staff will work closely with the appointed local board portfolio holders and progress this work in batches.

11.     The following table shows the initial assessment of work in the Mangere-Otahuhu Local Board area.

 

Type of leases

Fast track

Complex

Renewals

3

0

New Leases

26

10

12.     Progressing renewals is the priority first phase of this year’s programme. Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13.     Some of the leases requiring consideration are more complex or involved. These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves. Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14.     Attachment A includes the details of lease renewals that are of a routine nature and it is recommended that the renewals be approved. There is one other routine renewal in the Mangere-Otahuhu Local Board area but it is not ready to be processed at this time. Once the application, site visit and due diligence checks are completed this renewal will be reported to the Local Board in a future schedule for consideration.

Consideration

Local Board views and implications

15.     Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16.     The content of this report and the renewal to be approved has been discussed with the local board portfolio holders and at a Local Board Workshop on 7 October 2015.

17.     To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holders and will operate to any delegations that are in place.

Māori impact statement

18.     Community leases generally support a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities. As such, they are designed to create local benefits for many communities, including Maori.

Implementation

19.     Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification / confirmation of their tenancy.

 

Attachments

No.

Title

Page

aView

Community lease renewals schedule

83

bView

Distribution of leases by local board

85

     

Signatories

Authors

Christine Benson - Community Lease Advisor

Ron Johnson - Community Lease Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Grant of new community leases in Mangere-Otahuhu Local Board area in 2015 - group owned buildings

 

File No.: CP2015/18312

 

  

 

Purpose

1.       To seek Mangere-Otahuhu Local Board approval for new community leases to groups within the Mangere and Otahuhu areas.

Executive Summary

2.       Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year. The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date.

4.       This report and attachment includes details of groups within the Mangere and Otahuhu areas with expired leases where the group owns the building. Staff recommend that new leases be approved for these groups under the terms and conditions specified in the schedule – Grant of new community leases, group owned buildings (Attachment A).

5.       For each of the recommended leases, a process has been followed which includes a review of the lessee’s performance, that the organisation is sustainable, the services and programmes offered are beneficial to the community and that they align with objectives stated in the Auckland and Local Board Plans.

6.       The groups own the buildings and improvements on the sites occupied (Attachments B, C, D, E, F & G). As outlined in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have a right to apply for a new lease at the end of their occupancy term and there is no requirement to undertake an expression of interest process.

7.       Community Outcomes Plans will be negotiated with each group and attached to the lease subject to approval by the Local Board Portfolio Holders.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Approves a new community lease for the following groups under the terms and conditions as specified in the schedule (Attachment A) - Grant of new community leases, group owned buildings:

·        Bridge Park Tennis Club Incorporated

·        Icon Trampoline Club Incorporated

·        Mangere East Rugby League Football and Sports Club Incorporated

·        Mangere Otahuhu Netball Centre Incorporated

·        Otahuhu & District Highland Pipe Band Incorporated

·        Otahuhu Rugby Football Club Incorporated

·        Otahuhu Tennis Club Incorporated

b)      Approves that Community Outcomes Plans where required, will be approved by the Mangere-Otahuhu Local Board Community Facilities Portfolio Holder and attached as a schedule to the lease document.

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, work which includes establishing new leases to groups who have an expired lease and where the groups own the building or improvements on the land.

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery, allowing a large number of more routine leases to be approved in a batched process.

10.     Attachment A includes the details of groups within the Mangere and Otahuhu areas with expired leases where the group owns the building. It is recommended new community leases be approved for these groups under the terms and conditions specified in the schedule – Grant of new community leases, group owned buildings.

11.     The recommended term of lease where a group owns the building is 10 years with one 10 year right of renewal. The recommended rental is $1.00 per annum, if requested. The groups are responsible for maintenance and utilities costs for these buildings.

12.     For each of the recommended leases a process has been followed which includes a review of the lessee’s performance to ensure that lease conditions are being met, that the organisation is financially sustainable and that the services or programmes offered from the premises align with the objectives stated in the Auckland and Local Board Plans. Council staff have sought input from relevant council departments to ensure compliance requirements are met and that the facility is well maintained.

13.     Checks have been undertaken to confirm the land classification for each of the sites and land information is included in the schedule.

14.     Community Outcomes Plans will be negotiated with each group and attached to the lease following approval by the Local Board Community Facilities Portfolio Holder and will be reported upon annually.

Consideration

Local Board views and implications

15.     The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

16.     The recommendations have been discussed with the Local Board Portfolio Holders and at a Local Board Workshop on 7 October 2015.

17.     Council staff have sought input from relevant council departments.

Māori impact statement

18.     Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Maori.

Implementation

19.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

20.     All costs involved in the preparation of lease documents are borne by Auckland Council.

 

 

 

 

 

 

 

 

 

Attachments

No.

Title

Page

aView

Grant of new leases - group owned buildings

91

bView

Bridge Park Tennis Club Inc Site Plan

93

cView

Icon Trampoline Club Inc Site Plan

95

dView

Mangere East Rugby League Football & Sports Club Inc Site Plan

97

eView

Mangere Otahuhu Netball Centre Inc Site Plan

99

fView

Otahuhu & District Highland Pipe Band Inc Site Plan

101

gView

Otahuhu Rugby Football Club Inc Site Plan

103

hView

Otahuhu Tennis Club Inc Site Plan

105

     

Signatories

Authors

Christine Benson - Community Lease Advisor  

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 



Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Grant of new community lease to Mangere Mountain Education Trust for additional premises

 

File No.: CP2015/18314

 

  

 

Purpose

1.       To seek Mangere-Otahuhu Local Board approval for a new community lease to Mangere Mountain Education Trust for additional premises at Mangere Mountain Domain, 100 Coronation Road, Mangere Bridge.

Executive Summary

2.       The Mangere Mountain Education Trust (the Trust) occupies the Mangere Mountain Education Centre under the terms of a community lease that ran from 22 September 2003 for a period of ten years. The lease carries one 10 year right of renewal which has been actioned and expires on 21 September 2023.

3.       The Trust occupies the land and council owned buildings and provides courses on the history and natural habitat of the maunga, guided tours and school, community and public education.

4.       Since the lease was approved in 2003 the Trust now occupy a residence on the site which is used as the office and administrative centre. An historic cottage, linked to the second Maori king, Kingi Tawhiao, has also been moved on to the site and extensively renovated with Local Board, Auckland Council and community support.

5.       The Trust has applied to formalise its occupation and use of the residence on the site by entering into a community lease with council. It has also applied to lease the Kingi Tawhiao cottage, in which it proposes to extend its historical, art and educational work.

6.       Auckland Council staff recommend the approval of a community lease for the land area containing the residence and cottage (Site Plan Attachment A) for a period of eight years commencing 22 September 2015. This term has the effect of synchronising the new community lease with the dates of the existing lease held by the Trust. Upon expiry in 2023 decisions on both leases can be made together.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Approves a new community lease to Mangere Mountain Education Trust, Mangere Mountain Domain, 100 Coronation Road, Mangere Bridge subject to the following conditions:

i)        Term – 8 years commencing 22 September 2015;

ii)       Rent - $1.00 per annum if requested;

iii)      Maintenance fee - $500 plus GST per annum;

iv)      All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

 

 

 

 

 

 

 

 

 

 

 

Comments

7.       The Mangere Mountain Education Trust has a current community lease for land containing an education building, stone houses, teaching gardens, a carpark and the entrance to pathways for the maunga at 100 Coronation Road, Mangere Bridge. The community lease ran from 22 September 2003 for a period of ten years and the 10 year right of renewal contained in the lease has been applied for and approved. The lease expires on 21 September 2023.

8.       The Trust provides courses on the history and natural habitat of the maunga, guided tours and school, community and public education.

9.       At the time the lease was granted a residence on the site was leased to a caretaker. When the residential tenancy ended the Trust was given permission to use the house as an office and administrative centre. The Trust has applied to formalise its occupation and use of the residence by entering into a community lease with council, to run alongside their current lease.

10.     In 2012 an historic cottage, linked to the Maori King Tawhiao, was moved on to the site and has been extensively renovated with Local Board, council and community support. It is envisaged the cottage will be managed by the Trust and used as a significant cultural, historic and art centre and hub, and to further the educational work of the Trust.

11.     The leased area is described as Part Allotment 202 Parish of Manurewa held by the Crown through the Department of Conservation and classified as a local purpose (community buildings) reserve pursuant to the Reserves Act 1977. It is vested in Auckland Council, in trust, for this purpose and the activity of the Trust aligns with the classification of the land.

12.     Auckland Council staff recommend the approval of a community lease for the land area containing the residence and cottage for a period of eight years commencing 22 September 2015. This term has the effect of synchronising the new community lease with the dates of the existing lease held by the Trust. The new lease is separate from the current reserve lease as carries slightly different terms and conditions for council owned buildings. Upon expiry in 2023 decisions on both leases can be made together.

Consideration

Local Board views and implications

13.     The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

14.     The recommendations have been discussed with the Local Board Portfolio Holders and at a Local Board workshop on 20 October 2015.

15.     Council staff have sought input from relevant council departments.

Māori impact statement

16.     Mangere Mountain is a significant cultural site for Maori and the work of the Mangere Mountain Education Trust is of importance and benefit in the local area. The Trust carries out guided walks of the maunga and provides history and insight into the local area and important historical art, agriculture and customs. Kingi Tawhiao Cottage is of significant cultural and historic importance and the Trust will be able to use the building to further its work.

 

 

 

 

Implementation

17.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

18.     All costs involved in the preparation of lease documents are borne by Auckland Council.

 

Attachments

No.

Title

Page

aView

Mangere Mountain Education Trust Site Plan

111

     

Signatories

Authors

Christine Benson - Community Lease Advisor  

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Approval of transfer of ownership of building at 18R Mervan Street and grant of new community lease

 

File No.: CP2015/18315

 

  

 

Purpose

1.       This report seeks Mangere-Otahuhu Local Board approval for the transfer of the building owned by Auckland Playcentres Association Incorporated at Mervan Street Reserve, 18R Mervan Street, Mangere East to Good Seed Trust and the grant of a new community lease for the land to Good Seed Trust.

Executive Summary

2.       The building at 18R Mervan Street, Mangere East (site plan Attachment A) is owned by Auckland Playcentres Association Incorporated (the Association) and it has assessed it is surplus to current requirements in its portfolio of Playcentres across the region.

3.       The Association has worked with Good Seed Trust (the Trust) to operate a Playcentre on the site since 2009, which the Trust has done successfully.

4.       The lease the Association holds with Auckland Council for the land allows for the transfer of the building to another community organisation with the approval of the Local Board.

5.       The Trust is a suitable provider and is in a position to purchase the building from the Association and enter into a lease with Auckland Council. The Trust has applied for a lease and the recommended term would be 10 years with one 10 year right of renewal.

6.       A Community Outcomes Plan would be negotiated with the Trust and attached to the lease subject to approval by the Local Board Community Facilities Portfolio Holder.

7.       Staff recommend that the Local Board support this arrangement to sustain the activities on this site.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Approves the transfer of the building improvements owned by Auckland Playcentres Association Incorporated at Mervan Street Reserve, 18R Mervan Street, Mangere East to Good Seed Trust in accordance with clause 6.3 of the Associations reserve lease agreement.

b)      Approves a new community lease to Good Seed Trust, Mervan Street Reserve, 18R Mervan Street, Mangere East subject to the following terms and conditions:

i)        Term – 10 years with one 10 year right of renewal commencing from the date of sale and purchase between Auckland Playcentre Association Incorporated and Good Seed Trust and termination of the lease to Auckland Playcentre Association Incorporated;

ii)       Rent - $1.00 per annum if requested;

iii)      A Community Outcomes Plan approved by the Mangere-Otahuhu Local Board Community Facilities Portfolio Holder and attached to the lease document;

iv)      All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

Comments

8.       The Auckland Playcentres Association Incorporated was granted a five year lease for land at Mervan Street Reserve, 18R Mervan Street, Mangere East from 1 June 2005 with one five year right of renewal providing for a final expiry date of 31 May 2015.

9.       The Associations lease allows for the following option upon termination of the lease:

Clause 6.3  “The lessee may, as an alternative to removal of the improvements in accordance with clause 6.2, transfer the improvements to any body or organisation approved by the lessor who will enter into a lease agreement with the lessor for the use and enjoyment of the leased area”.

10.     The Association wishes to terminate its lease of the land and transfer ownership of the building as it has assessed it is surplus to current requirements in its portfolio of Playcentres across the region.

11.     The Association has worked with Good Seed Trust to operate a Playcentre on the site since 2009, which the Trust has done successfully. The Trust is a suitable provider of Playcentre services in this area and at two other sites. The Trust is in a position to purchase the building from the Association and has applied to do so and to enter into a lease with Auckland Council.

12.     Approval of the transfer of ownership of the property and of a new lease to the new provider is allowed for under the Associations lease and subject to approval of the purchaser by the Local Board.

13.     Good Seed Trust has been operating the Playcentre since 2009 and it is well established. The centre caters for 25 children in the morning sessions and 40 children in the afternoon sessions and a program to help children prepare for school is run. 90% of the children who attend the Playcentre are of Maori or Pacific origin and the centre fully immerses itself in the Playcentre programme which includes parenting courses and skill sessions. The Trust has a strong parents committee which supports the centre and the buildings are used for other community events and meetings.

14.     A Community Outcomes Plan would be negotiated with the Trust and attached to the lease following approval by the Local Board Community Facilities Portfolio Holder and will be reported upon annually.

15.     Mervan Street Reserve, Lot 1 DP 51854 - 4902m2 - Part NA1956/4 (Cancelled), is land held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977. As playcentre activity is local purpose in nature it does not suit the current classification of the land. A lease under Section 73 (3) of the Reserves Act 1977 can be issued in the interim and there is currently a process being worked through to apply to reclassify part of the recreation reserve to local purpose (community buildings) to suit the purpose.

Consideration

Local Board views and implications

16.     The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

17.     The recommendations have been discussed with the Local Board Portfolio Holders and at a Local Board workshop on 7 October 2015.

18.     Council staff have sought input from relevant council departments.

Māori impact statement

19.     There are no significant changes or impacts for Maori associated with the recommendations in this report. Maori benefit as users of the facility, with a high number of the participating children and families being Maori.

Implementation

20.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

21.     All costs involved in the preparation of a new lease document are borne by Auckland Council. Costs for a sale and purchase agreement and transfer of building ownership are borne by Auckland Playcentre Association Incorporated and Good Seed Trust.

 

Attachments

No.

Title

Page

aView

Site Plan for Good Seed Trust

117

     

Signatories

Authors

Christine Benson - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Variation to the Fiji Community Association of Auckland Incorporated Lease

 

File No.: CP2015/22237

 

  

 

Purpose

1.       To seek approval from the Mangere-Otahuhu Local Board to vary the current lease held by the Fiji Community Association of Auckland Incorporated (the group) located at 40R Cleek Road, Mangere upon the Lost City Reserve.

Executive summary

2.       The group was incorporated on 18 December 1989 as the Auckland Fijian Community Incorporated. The group changed its name to the Fiji Community Association of Auckland Incorporated on 29 November 1999.

 

3.       The group has a current ground lease with council from 1 January 2010 to 31 December 2019 with no right of renewal. The groups Deed Covenant with the Ministry of Education is to operate the school for 10 years.

 

4.       They are contracted to provide this service to April 2020 but their current lease expires in December 2019.

 

5.       The group has made application to council to extend the tenure of the current lease to support the delivery of its outcomes and objectives, to meet its contractual obligations to the Ministry of Education and to resolve depreciation issues within the audit process.

 

6.       The school buildings that the group currently occupy are recorded in the groups Audited Books of Accounts as Fixed Assets recognising the capital grant given to the group to build the school.

 

7.       There is provision within the Community Occupancy Guidelines 2012 for council to facilitate this request. Two renewal terms are recommended as the group are half way through their first term already and this provides greater security of tenure for their contractual obligations.

 

 

Recommendation/s

That the Mangere-Otahuhu Local Board:

a)      Approves a variation to the current lease held by the Fiji Community Association of     Auckland Incorporated for:

i)        Term – 10 years commencing 1 January 2010 with two 10-year rights of renewal;

ii)         Rent – as per current lease terms and conditions;

iii)      The Fiji Community Association of Auckland Incorporated to report to Council on an annual basis from the date of this resolution;

iv)      All other terms and conditions in accordance with the current lease terms and conditions.

 

Comments

8.       The group have been in existence for over 25 years to foster engagement and provide for the needs of a growing population with particular emphasis on youth and young people to help them grow and succeed in Auckland and facilitating cultural learning, knowledge and language to assist with that success. 

9.       The 2013 New Zealand Census identified that the population of those who would identify themselves as Fijian has increased almost 50% within the last 5 years, with approximately 60% of the population residing in Auckland. 

10.       The objectives within the groups draft long term plan include:

To enhance and support the educational success and aspirations of the community

·          Promote and support the operations of the Bula ECE Centre;

·          Establish a Fiji Community tertiary scholarship fund;

·          Facilitate NCEA Exam preparation workshops;

·          Support the other education initiatives of the education sub committee

To support the development of the Fijian language, culture and identity within the community

·          Set up a performing arts and culture group to teach Fijian language and culture, traditional meke/dances, and traditional Fijian ceremony protocols;

·          Support the Fijian language and culture curriculum of the Bula ECE centre.

To support the development of Youth and Sports within the community; and,

To build a stronger and united Fiji community

·          Organise quarterly combined church services;

·          Organise annual Fiji Day celebrations in October;

·          Disseminate a quarterly e-newsletter

To build organisational capacity and long term operational and financial sustainability

·          Review organisational structure;

·          Develop a long term strategic plan;

·          Rebranding and new logo;

·          Support activities of Finance and Business Committee.

11.     The group application for extension highlights that it will provide options to better manage  the accounting and financial components of operating this type of organisation as an extended lease term allows them to spread depreciation over a greater term and reduce the adverse effect shorter depreciation has on their accounts. 

 

12.     Where a group has capitalised on leasehold improvement expenditures, amortization is fundamentally the term used to describe the process by which the cost of the asset is written off over time or the gradual reduction or payment of debt where the group has capitalised on leasehold improvement expenditures.

 

13.     In this case, the tenure is very short by comparison to that which council now provides for, meaning that the financial implications upon the group are onerous.

14.     The remaining term of the lease for amortization purposes can be extended into additional lease renewal periods if the renewal is reasonably assured.

15.     Council are able to provide an extension by the addition of a renewal period within the gambits of the community occupancy guidelines 2012; and, it is at the discretion of the local board to grant the extension.

16.     It is evident that the group can be reasonably assured of an ongoing relationship with the Ministry of Education and the successes of the group are well reported within the community it serves.

 

17.     The group meets all criteria required of community occupancy and are well established with a long term plan and a direction that aligns with current Local Board Outcomes.

Consideration

Local board views and implications

 

18.     The group have asked for consideration of an extension to the lease term that provides for two 10 year rights of renewal. 

 

19.     There is broad support for the continuing operations of the group and its current arrangement with the Ministry of Education.

 

20.     The proposed variation falls within the scope of the Community Occupancy Guidelines 2012. The Community Occupancy Guidelines 2012 provide that where a community occupancy agreement is granted on land held under the Reserves Act 1977, it shall be for a term not exceeding 33 years, with or without a right of renewal, perpetual or otherwise, for the same or any shorter term.

 

21.       The groups objectives align with the local board outcomes of:

i)          Māngere-Ōtāhuhu is the heart of Māori and Pasifika arts and culture:

Our cultural diversity and distinct Māori and Pasifika identities are reflected in, and enhance, the everyday life of our community. We celebrate, showcase and share our many cultures and attract visitors to our area.

ii)         A place where communities thrive and belong

Our communities live in safe and healthy neighbourhoods. We come together to celebrate our cultures. We are active and involved in local matters.

Maori impact statement

22.       There are no adverse effects or impacts to Maori to record.

Implementation

23.       Nil

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Kim Isaac - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

House Park Reserve State Highway 20 Corridor Improvements Project

 

File No.: CP2015/23085

 

  

 

Purpose

1.       To seek the Mangere-Otahuhu Local Board’s support for a range of actions and works required to enable State Highway 20A corridor improvement at the junction of Kirkbride Road, including:

·    the alteration of the existing designation for roading purposes

·    the declaration of a portion of House Park Reserve as road

·    a range of proposed mitigation works within House Park.

Executive Summary

2.       The New Zealand Transport Authority is upgrading State Highway 20A which includes the interchange at Kirkbride Road in Mangere. Proposed improvements include upgrading the slip road from Kirkbride Road onto State Highway 20A, and constructing a dedicated cycle lane and shared footpath/cycleway.

3.       To enable these works to be undertaken, the Transport Authority is seeking a minor alteration to the existing roading designation and the declaration of 537m2 of House Park Reserve as road under S114 of Public Works Act.

4.       A range of works are proposed within House Park Reserve that will mitigate the impacts of the roading works and further enhance the park in compensation for the loss of land. All costs will be met by the Transport Authority.

5.       Staff have assessed the proposed road works, the associated impacts on House Park Reserve, and the proposed mitigation works within the reserve. The assessment indicates that the impacts on House Park Reserve are minor and that the proposed mitigation and enhancement works are appropriate.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Support the proposed alteration to the designation for roading purposes and declaration of the following land as road pursuant to S114 of the Public Works Act 1981 (all areas being subject to final design and survey):

i)        Part Lot 3 DP 13141 (412m2 more or less)

ii)       Part Lot 4 DP131141 (125m2 more or less)

b)      Delegates to the General Manager Parks, Sports and Recreation, under delegation from the Chief Executive, the authority to approve the final terms and conditions of the occupation of the land by New Zealand Transport Authority for the duration of the works required on site and all associated works within House Park Reserve.

Comments

 

Background

 

6.       State Highway 20A is the primary route to Auckland Airport and forms a strategic link between the Western Ring Route (State Highway 20 and State Highway 16), the airport and the Greater Auckland area. State Highway 20A is also a crucial connection to the regional ports and industrial areas.

7.       Projected population growth in Auckland and increasing volumes of air passengers will place additional pressure on State Highway 20A in the future.

8.       The existing signalised intersection at State Highway 20A/Kirkbride Road is heavily congested during peak travel periods, creating significant delays to traffic travelling to and from the airport.

9.       The New Zealand Transport Authority is proposing to upgrade State Highway 20A to provide a safer, more reliable route to and from the airport and increase freight efficiency through South Auckland.

10.     The State Highway 20A to Airport project includes the following improvements:

·    upgrading State Highway 20A to motorway standard (currently expressway standard)

·    providing for future bus shoulder lanes

·    constructing a trench to separate motorway and local traffic at the State Highway 20A/Kirkbride Road intersection

·    improving landscaping and lighting

·    protecting the environment through enhanced stormwater treatment and drainage

·    constructing a dedicated on road cycle lane

·    constructing a fully segregated, shared path adjacent to the motorway/Kirkbride Road

·    signalising Richard Pearse/Ascot Road and Westney Road/Kirkbride Road intersections

·    integrating with future rail to and from the airport.

11.     The Transport Authority has lodged an application for resource consent in relation to local road improvements to the east of State Highway 20A. This application covers the upgrade of the State Highway 20A/Kirkbride Road intersection, the Westney Road/Jordan Road/Kirkbride Road intersection, and improvements along Kirkbride Road.

12.     The proposed footprint of the new Kirkbride Road corridor extends into the northern frontage of the adjoining House Park Reserve (Attachment A).

13.     To accommodate the proposed road works on Kirkbride Road, the Transport Authority has requested that the designation for roading purposes is extended to include 537m2 of House Park Reserve, and that that area of House Park Reserve is declared as road under S114 Public Works Act (refer Attachment B).

14.     Table 1 below summaries the proposed park land to be declared as road.

Table 1: proposed park land to be declared as road.

Physical Address

Lot and Deposited Plan

Portion of the site subject to the proposal

Legal status proposed

237 Kirkbride Road, Mangere

Part Lot 3 DP13141

412m2

Fee simple land held as park under the Local Government Act

241R Kirkbride Road, Mangere

Part Lot 4 DP13141

125m2

Recreation reserve held under the Reserves Act


Decision making allocation

15.     Decision making with regard to the alteration of the existing designation for roading purposes is allocated to the governing body and has been delegated to staff, under delegation to the Chief Executive. The proposed alteration is considered minor, and can be done by agreement under s181(3) of the Resource Management Act.

16.     Decision making with regard to the declaration of existing park land as road is also allocated to the governing body and delegated to staff.

17.     Due to the small area of land affected, Reserve Act and Local Government Act requirements regarding the declaration of existing reserve and park land to road can be undertaken by council provided appropriate iwi consultation has been undertaken and iwi views have been considered.

18.     The local board’s views are sought through this report to inform the decision making process.

 

Proposed works, impacts and mitigation

19.     The proposed road works on Kirkbride Road that will have a direct impact on House Park Reserve include:

·    reconfiguration of the existing westbound lanes

·    addition of a left turn bay onto State Highway 20A

·    construction of a dedicated on-road cycle lane

·    construction of a 3.0m wide off-road shared path

·    periodic closure of the walkway & entrance to House Park Reserve during the works period.

20.     Impacts on House Park Reserve arising from these proposed road works include:

·    removal of mature park trees and vegetation

·    works located within the drip-line of trees which are retained within the park

·    removal of a section of bollards

·    removal of a section of sports field fencing

·    relocation of the gate at the entrance to the Tennis Club

·    relocation of signage

·    increased traffic and noise.

21.     The proposed mitigation works within House Park Reserve include:

·    the construction of a low mound along the affected Kirkbride Road park edge

·    planting of the mound with a mix of mainly low native plants and native trees

·    replacement native tree planting along the State Highway 20A boundary

·    replacement of bollards with large boulders

·    protection of existing pin oaks

·    relocation of gate and sign.

22.     Short term closure of paths and access to House Park Reserve during the works may be necessary. Staff will work with the contractor to ensure pedestrian diversions are in place wherever possible and closure timeframes are limited to ensure that the least amount of disruption occurs.

23.     The 537m2 of House Park Reserve proposed to be declared as road has been valued at $38,300. The Transport Authority has proposed that additional enhancement works, over and above the identified mitigation works, will be undertaken to an equivalent value. The scope of the additional enhancement works has not yet been determined.

24.     Delegation to the General Manager Parks Sports & Recreation is sought from the local board to approve the detail of mitigation and additional enhancement works, including detailed design, condition for works, and landowner approvals.

 

Summary of assessment

25.     Staff assessment of the proposal to declare 537m2 of House Park Reserve as road, the subsequent impacts on House Park Reserve arising from the proposed road works on Kirkbride Road and mitigation works in House Park Reserve are that:

·    the land proposed to be declared as road is on the periphery of the park and the loss of the proposed land from the park is of minor impact and will have a minor effect on the use of the park

·    the proposed mitigation works will be effective in reducing both the temporary and permanent impacts arising from the proposed works on Kirkbride Road and State Highway 20A

·    additional enhancement works of an equivalent value of the land taken from the reserve will result in an overall  improvement to the park.

 

 Next Steps

26.     Subject to the views of the local board, staff will proceed with the required processes to:

·        alter the designation for roading purposes

·        undertake specific iwi consultation in relation to the proposed declaration of reserve land as road

·        subject to iwi response to consultation, declare existing reserve and park land as road.

Consideration

Local Board views and implications

27.     A meeting was held on 18 September 2015 on site at House Park Reserve with Mangere Otahuhu Local Board members and key local stakeholders, together with key Auckland Council staff, Auckland Transport and New Zealand Transport Authority representatives involved in the project.

28.     Local Board members who attended this on site meeting expressed their general support for the proposed works and mitigation measures.

Māori impact statement

29.     The Transport Authority has undertaken consultation with mana whenua for the State Highway 20A to Airport project since August 2014. A series of hui have been held to discuss the overall aspects of the project, and to seek direct input into stormwater design and urban design elements. The design of the project has evolved in response to feedback and input from mana whenua.

30.     On 21 August 2015, a hui was held at which the proposed local road improvements were discussed with representatives from:

·    Ngati Tamaoho

·    Ngati Whatua o Orakei

·    Te Akitai o Waiohua

·    Ngati Te Ata Waiohua

·    Ngai Tai ki Tamaki

·    Ngati Maru.

31.     Discussions at that hui focused on stormwater discharges and the potential to uncover koiwi and other artefacts of cultural significance from earthworks within the vicinity of the Mangere Presbyterian Church. A range of measures to manage stormwater discharge and works on site were agreed.

32.     Further consultation with iwi is required in relation to the proposed declaration of reserve land as road.

Implementation

33.     Subject to the required approvals, works are scheduled to start in January 2016 and will take approximately four weeks to complete.

 

Attachments

No.

Title

Page

aView

House Park Reserve road layout

129

bView

House Park Reserve land required for roading project

131

     

Signatories

Authors

Paul Clark - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

File No.: CP2015/23346

 

  

 

Purpose

1.       This report seeks a decision on the following applications for special exemptions from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2.       Applications for an exemption for swimming or spa pools has been received from the owners of:

· 33 Shortt Avenue, Mangere Bridge

 

3.       The application does not comply with the Act. Pool inspectors have inspected the property and consulted with the applicant. A full assessment report is available to Board members only.

 

4.       The local board must now resolve to grant, grant subject to conditions or decline the exemption sought.

 

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board determine each application, by way of resolution, to:

a)      grant the application for special exemption as sought, or

b)      grant the application subject to conditions, or

c)      decline the application for special exemption sought.

 

 

Comments

Background

 

5.       Auckland Council pool inspectors have inspected each property for which an application for special exemption from the Act has been received. In each case, the swimming pool fencing does not comply with the Act. The details of the non-compliance are specified in the attachments to this report.

6.       The council’s pool inspectors have consulted with the applicants in each case. The applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act and they have chosen to seek a special exemption from those requirements.

 

Legislative implications

7.       Compliance with the Act is a mandatory requirement for all pool owners unless exemptions are granted by the local board.

8.       The Act requires pool owners to fence their pool, or all or some of the immediate pool area including the pool itself.  Specific detail on this is contained in the schedule to the Act. If a pool does not have a complying fence it is an offence under the Act, unless exempt.

9.       An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

10.     The definition of the immediate pool area, which is “the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

11.     Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of six years.

12.     When granting a special exemption the local board may impose reasonable conditions relating to the property or the pool or reflecting other relevant circumstances. These may include:

a)      Making the exemption personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption

b)           Granting the exemption for a fixed term irrespective of changes of ownership

13.     Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without informing the pool owner and giving them the opportunity to be heard.

Consideration

Local board views and implications

14.     Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act.

Before making an exemption, the local board must consider:

 

·        the particular characteristics of the property and the pool

·        any other relevant circumstances

·        conditions it may be necessary to impose.

 

15.     The local board must also be satisfied that the exemption would not significantly increase the danger to young children.

16.     The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

17.     If the application is declined the applicant will be required to fence the pool in accordance with the Act.

Maori impact statement

18.     There are no particular impacts on Maori that are different from those of other pool owners.

Implementation

19.     The decision must be made by resolution.

 

 

 

Attachments

No.

Title

Page

aView

33 Shortt Avenue Mangere Bridge (Under Separate Cover) - Confidential

 

     

Signatories

Authors

Stuart  Airs - Senior Swimming Pool Specialist

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Performance Report for the Māngere-Ōtāhuhu Local Board for the quarter ending September 2015

 

File No.: CP2015/22156

 

  

 

Purpose

1.       To update the Māngere-Ōtāhuhu Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.

Executive summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. 

3.       Auckland Council departments also present quarterly performance reports to the local boards.

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report.

5.       The attached report contains the following reports this quarter

·    Local Community Services including Libraries

·    Local Environmental Management

·    Local Sports Parks and Recreation

·    Local Board Financial Performance

 

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Receive the Performance Report for the Māngere-Ōtāhuhu Local Board for the financial quarter ended September 2015.

 

 

Comments

6.       In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local board views and implications

7.       The report is presented to the Māngere-Ōtāhuhu Local Board members at a workshop prior to the business meeting.

Maori impact statement

8.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

 

Attachments

No.

Title

Page

aView

Māngere-Ōtāhuhu Local Board Quarterly Performance Report Sep 2015

139

     

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 


















































Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Community-led placemaking resource

 

File No.: CP2015/23196

 

  

 

Purpose

1.       To present all local boards with the recently developed resource on community-led placemaking.

Executive Summary

2.       The Communities Shaping their Places – A Good Practice Resource 2015, a resource on community-led placemaking is now available to the council and the wider public.

3.       This resource was commissioned by the Local Board Community-led Placemaking Champions Group.

 

Recommendation/s

That the Mangere-Otahuhu Local Board:

a)      Receive the Communities Shaping their Places – A Good Practice Resource 2015.

 

 

Comments

4.       The Local Boards Community-Led Placemaking Champions Group is a group of local board chairpersons and local board members who have been meeting regularly since the beginning of 2014. Members of the group are Bill McEntee, Brenda Steele, Catherine Farmer, David Collings, Desley Simpson, Julia Parfitt, Julie Fairey, Lindsay Waugh, Lydia Sosene, Peter Haynes (Chairperson), Pippa Coom, Simeon Brown, Steve Tollestrup, Vanessa Neeson and Brenda Bailey.

5.       The key purpose of this group is to champion, develop best practice examples and promote community-led placemaking through the work of the local boards and throughout the wider council.

6.       This work has been progressed through 3 related work streams:

·          Workstream 1 – Spread Good Ideas on Community-led Placemaking

·          Workstream 2 – Council Enablers and Barriers to Community-led Placemaking

·          Workstream 3 – Innovative Community-led Placemaking in Auckland.

7.       The Communities Shaping their Places – A Good Practice Resource 2015 introduces some fun practical ways that Auckland Council can support community-led placemaking and is an output of workstream 1.

8.       This resource describes community-led placemaking in plain language, contains some great ideas and examples and highlights other useful resources and information.

9.       The Communities Shaping their Places – A Good Practice Resource 2015 is available on the council website and in hard copy through the libraries.

Local Board views

10.     The Communities Shaping their Places – A Good Practice Resource 2015 is available to local boards and communities for their consideration and dissemination.

Māori impact statement

11.     The Communities Shaping their Places – A Good Practice Resource 2015 is a resource for iwi and can be considered and applied to projects that benefit Maori and their community interests.

Implementation

12.     Local boards can determine the appropriate way to implement and apply this resource.

 

Attachments

No.

Title

Page

aView

Communities Shaping their Places - A Good Practice Resource - 2015

191

     

Signatories

Authors

Sue Doddds – Snr Community Development Project Leader

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 






















Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Annual Plan 2016/2017

 

File No.: CP2015/23923

 

  

 

Purpose

1.       This report requests that the Māngere-Ōtāhuhu Local Board:

a)   provides formal feedback on regional issues:

i.          the Uniform Annual General Charge (UAGC)

ii.          the Interim Transport Levy (ITL)

iii.         Māori land rates

iv.        a review of rural rates

b)   agrees key advocacy issues

c)   recommends any local targeted rate proposals

d)   recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2.       Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan.  Instead,  the council will be producing a consultation document which will cover:

a)   any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b)   content relating to local board agreements.

3.       Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.       This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals.  These will be considered by the Governing Body prior to finalising consultation topics.

5.       Local board views on these matters will also be considered in discussions between the local boards and the Governing Body on 27 and 30 November, prior to the Mayoral Proposal.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the Governing Body to consider.

b)      agrees key advocacy issues.

c)      recommends local targeted rate proposals (if any) for consultation.

d)      recommends BID targeted rates (if any) for consultation.

 

Comments

Regional issues

6.       At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.       A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:

http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8.       Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

Advocacy issues

9.       The Local Board may also wish to agree any advocacy priorities for discussion with the Governing Body.

Local targeted rate and BID targeted rate proposals

10.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

Consideration

Local Board views and implications

11.     Local Board feedback is being sought in this report. 

12.     Local Boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

13.     The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     Feedback from the local boards will be summarised and provided in full to:

·    inform the Mayoral Proposal process,

·    the Governing Body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16.     The Governing Body will adopt Annual Plan consultation material in early February 2016.

 

 

 

 

Attachments

No.

Title

Page

aView

Summary of Regional Issues

217

     

Signatories

Authors

Kate Marsh, Financial Planning Manager – Local Boards

Authorisers

Matthew Walker, GM Financial Strategy and Planning

Karen Lyons, Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 






Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Objections made to off-licence applications by the Māngere-Ōtāhuhu Local Board

 

File No.: CP2015/23800

 

  

 

Purpose

1.       For the Māngere-Ōtāhuhu Local Board to endorse the letter of support for the Ōtara-Papatoetoe Local Board objection to the liquor licence application by H and M Basra Limited for the issue of a new Off Licence in respect to the premises situated at 743 Great South Road, Papatoetoe and trading as Super Liquor Ōtāhuhu.

Executive summary

2.       The Local Board resolved to lodge objections to alcohol off-licenses at its February 2014 meeting as follows:

11.1

Notice of Motion - Objections to Off-Licence Applications

 

Resolution number MO/2014/19

MOVED by Deputy Chairperson CM Elliott, seconded by Member CF O'Brien:  

a)       That the Notice of Motion: Objections to Off-Licence Applications report be received.

b)       That the Māngere-Ōtāhuhu Local Board lodges objections to liquor licences in its local board area for:

i)        all new off-licence applications, in line with the local board’s intent to reduce harm from alcohol abuse through a reduction in outlet numbers

ii)       all renewals of existing off-licences, including new owners of existing premises with the exception of applications with appropriate conditions such as limited hours of operation

c)       delegates authority to the local board portfolio-holders of Local planning, policy and governance; regulatory, bylaws and compliance (Lydia Sosene – lead and Carrol Elliott – alternate) to consider liquor licence applications in the local board area, and to make objections and present evidence on behalf of the local board.

d)       allocate $20,000 from its Community Response Fund to develop a consistent local board framework for response to liquor licence applications, including the compilation of technical evidence and preparatory support for hearings.

CARRIED

 

3.       The Local Board also resolved to appoint Member Nick Bakulich as lead representative, specifically for alcohol licensing matters (RN MO/2015/74 on 20 May 2015).

4.      H and M Basra Limited has made an application to the District Licensing Committee at Auckland for the issue of an Off Licence in respect to the premises situated at 743 Great South Road, Papatoetoe and trading as Super Liquor Ōtāhuhu.  The general nature of the business to be conducted under the licence is liquor retailing.  The days on which and the hours during which alcohol is intended to be sold under licence are Monday to Sunday 9am to 11pm. 

5.      The first publication of the public notice was 22 October 2015 in the Manukau Courier.  Section 102 of the Sale and Supply of Alcohol Act 2012 requires that objections are made in writing with the District Licensing Committee with 15 working days after the first publication, i.e. 5pm Friday 13 November 2015.

6.       The Māngere-Ōtāhuhu has aspirations in their Local Board Plan to minimise the impact of alcohol-related harm in local communities. 

Living in safe and healthy neighbourhoods is a priority in the Māngere-Ōtāhuhu Local Board Plan 2014.  The plan asserts that “We want to see the communities of Māngere-Ōtāhuhu thriving in safe environments, and having opportunities to contribute to safety.  Much of the crime in our area stems from drug and alcohol abuse and we are determined to tackle this issue.  The harmful effects of gambling and alcohol are even worse for those in communities who are living on low incomes, in rented homes and not always in employment. Much of the impact is on children, who are denied a fair start in life.  We all want our children to have the care and opportunities they deserve.  The board will take a lead role in developing local policy around liquor licensing, continuing to push strongly for fewer off-licences to be granted and with stricter conditions, such as shorter opening hours and operating in more socially responsible ways.”  (Page 38).

7.       The proposed off-licence is situated in the Ōtara-Papatoetoe Local Board area, but is also very close to the Māngere-Ōtāhuhu Local Board area.

8.      The local board portfolio holder for liquor licence matters (Member Nick Bakulich), has recommended that Māngere-Ōtāhuhu Local Board support objectors in this instance, by writing a letter to the District Licensing Committee.

9.      A copy of the letter will be circulated to local board members in advance of the meeting and tabled at the meeting on 16 November 2015 and attached to the minutes on the Auckland Council website.

 

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Endorses the letter of support for the Māngere-Ōtāhuhu Local Board objection, to the application made by H and M Basra Limited for the issue of an Off Licence in respect to the premises situated at 743 Great South Road, Papatoetoe and trading as Super Liquor Ōtāhuhu.

b)      Authorises the Local Board member Nick Bakulich or his delegate, to represent the local board’s views and position on alcohol licensing matters as part of his Local Planning, Policy, Governance Regulatory, Bylaws and Compliance portfolio.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Mangere-Otahuhu Local Grants Round One 2015/2016 - Deferred Application

 

File No.: CP2015/21247

 

  

Purpose

1.       The purpose of this report is to present the Life Education Trust South East Auckland application received for round one of the Mangere-Otahuhu Local Board Quick Response Grants 2015/2016.  This application was deferred at the 21 October 2015 meeting as the board required additional information.  That information has now been received and the local board is required to fund, part-fund or decline this application.

 

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a)      Consider the application listed and agree to fund, part-fund or decline.

Applicant

Project Focus

Project

 Requested

Eligible/Ineligible

Life Education Trust South East Auckland trading as Life Education Counties Manukau

Community

Towards delivery costs of the Life Education programme

$15,000.00

Eligible

Total

 

 

$15,000

 

 

 

 

 

 

Attachments

No.

Title

Page

aView

Life Education Trust South East Auckland Appliction

227

     

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

 


Māngere-Ōtāhuhu Local Grants, Round One, 2015/16

APPLICATION SUMMARY AND ASSESSMENT REPORT

Applicant

Life Education Trust South East Auckland trading as Life Education Counties Manukau

Application No.

LG1609-125

Legal status

Charitable Trust

Organisation or individual

Group/organisation

Project focus

Community

Local Board(s)

Mangere-Otahuhu, Franklin, Papakura, Puketapapa, Waitemata, Otara-Papatoetoe,

PROJECT SUMMARY

Project title

Life Education - learning with Harold

Brief description

Life Education is an annual programme designed for students aged 5-13yrs and delivered in our unique multi-disciplinary mobile classroom by a trained and registered Educator.

Life Education is a health resource and we offer schools a range of lessons grouped into 5 strands; self-esteem, food & nutrition, social relationships, body systems and substances.

Our purpose is to educate and empower children to make healthier choices so they can live life to the fullest.

Reason for the project

Life Education visits schools by invitation, not by right. We are an active charity in NZ that has thrived for 27 years. If the schools and school communities did not see the value in the Life Education visit we would simply not be invited to return the following year.

Expected outcomes

Our outcomes include -

Improved awareness and knowledge on key health areas

Improved attitudes towards healthier behaviours

Improved skills and understanding about how to make healthier choices

Measures of success - 

The work we are doing with NZ youth is effective. This is recognised in independent longitudinal studies -

www.fmhs.auckland.ac.nz/assets/fmhs/faculty/ahrg/docs/2012-overview.pdf  and

www.familiescommission.org.nz/publications/research-reports/effectivemess-of-relationship-education-programmes-in-schools

Project location

Playgrounds, car parks and sports fields across the primary and intermediate schools across the  area

Project starts

12/10/2015

Project ends

07/10/2016

Priorities and outcomes

·  assist young people to move from school to work or further training, work with local partners to help to make the community feel safe. Life Education educates and empowers children to make healthy choices so they can live life to the fullest - we align with the above priorities through the lessons we deliver and we also align with the Franklin LB outcomes of creating a proud, safe and healthy community. By supporting us you will be endorsing your aim of  'supporting groups to be effective and contribute to the community'

·  * In the Franklin area there are 39 eligible schools and 9289 eligible students*communities have opportunities for active and healthy living, in safe environments that are smoke, alcohol and drug-free help our young people to contribute prosper and thrive, provide opportunities for growing and eating healthy food

The lessons given to children and youth in the Life Education mobile classroom endorse and support the aims of the Mangere-Otahuhu Local Board  by

-encouraging active and healthy living

-promoting our population to be smoke free

- through education and prevention our lessons prevent the harm done by alcohol, drugs and substances.

* IN the Mangere-Otahuhu area there are 30 eligible schools and 13,687 eligible students*The Life Education lessons 'educate and empower children to make healthy choices so they can live life to the fullest' which fully aligns with the local board aims of helping young people to thrive and prosper and for the overall wellbeing of Papakura

*In the Papakura area there are 18 eligible schools and 5781 eligible students*

Local board acknowledgement

Media release to local papers when the Local Board funding allows a visit to proceed that may have been in jeopardy due to school financial constraints.

Advise school community of the grant and encourage them to promote the info on their Facebook, school newsletter, website etc.

Active participants

28787 if all eligible students participate

Expected audience

28787 plus teachers, families, whanau etc.

PROJECT BUDGET

Expenditure item

Amount

Delivery of the Life Education programme per child [averaged]

$17.92

28787 x $17.92 =

$515863.04

FINANCIAL BREAKDOWN

Total project cost

Applicant contribution

Project income

Amount Requested

$515000.00

$100000.00

$150000.00

$7000.00

LOCAL BOARD SPLITS (for multi-board applications only)

Franklin Local Board

$5000.00

Mangere-Otahuhu Local Board

$7000.00

Papakura Local Board

$3000.00

 

LOCAL BOARD LOWER PRIORITES AND EXCLUSIONS

 

ASSESSMENT SCORES

Alignment with Strategic Priorities

2

Alignment with Maori Outcomes

1

Alignment with overarching Community Grants Policy

2

Addressing a gap

2

Overall capability

3

Collaborating with others

2

Financial Status and/or literacy organisation

3

Evidence the need for project

2

Activity Based on Best Effective Practices

2

Final score

69%

Amount Recommended

$7000.00

 

 

Recommended for

Life Education programmes

Special Conditions

 

 

Grant Advisor/Subject Matter Experts comments

 

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Mangere-Otahuhu Local Board Action/Reports Pending

 

File No.: CP2015/23180

 

  

 

Purpose

1.       This report provides an update on actions and reports pending/requested at previous meetings or workshops.

 

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board Action/Reports Pending report be received.

 

 

Attachments

No.

Title

Page

aView

Report Pending Spreadsheet

231

    

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

 

Date of meeting

Resolution Number

Summary of Item

Resolution

Position or Department Responsible

Target Date/update

10/07/2013 + 21 May 2014

MO/2013/424 & MO201493/94

Mangere Town Centre Canopy Project

 d) Requests that officers  initiate a dialogue with shop owners and the Mangere Town Centre BID regarding the roof repairs and drainage in association with and simultaneously with this project. Updated 21 May 2014 b) Note the options for addressing the flooding issues associated with private roofs, guttering, spouting and down pipes of the buildings surrounding the public square is limited to voluntary remediation and in some cases regulatory action which would be unlikely to mean works were completed simultaneously with the canopy project.
c) Receive the detailed design and indicative costs for the canopy prepared by Qdesignz.
d) Note that at least an additional $750,000 (indicative cost) as well as consequential operational budget (yet to be costed) is required to fund the canopy element of the project as per the Board’s preferred design option.
e) Review the scope and design of the canopy in close consultation with the Māngere Town Centre Business Association and continue to commit existing Māngere-Ōtāhuhu budget to this project and ask officers to consider phasing, compiling an investment proposal as part of the long term plan and exploring other funding options and partners to complete the project. f) Endorse the provision of the additional public toilets within the proposed Māngere Town Centre Bus Interchange project to be funded and delivered by Auckland Transport in June 2015, and reallocate existing budget for the public toilets to the canopy. 

Maureen Shelton, Nicola Mochrie, Dean Williams    Meeting took place in April 15 with ATEED - Don Mana, Louise Mason, Strategic Partnerships and the Chair.A workshop is booked for September 2015 with the board.  The following council improvements have been done:
• stormwater emergency overflow system reviewed
– Key points now discharge to stormwater drains outside
– Continue to monitor
• Footpaths etched in key identified locations
• New advisory signage
• Ambassadors promote advising Board office/ call centre of incidents

        

Officers from Property have commenced this work and the status is as follows:

1. The redesign of the town centre overflow system is underway at present, followed by quotes for the same
2. The one area where treatment will be done is that which is outside the main Countdown supermarket.  The vast majority of the floor is satisfactory.
3. Signage is being progressed and awaiting a few clearances internally. Update 1 July 15 - Memo was circulated to board members and the memo is attached to the back of Reports Pending August business meeting.

 

 

 Otahuhu Town Hall upstairs leases

 

David Mose, Christine Benson

• Otahuhu Town Hall upstairs lease
Community Policy will report early 2015 to the board regarding the options for the vacancy at High Street.

19-Mar-14

MO/2014/40

Makaurau Marae Placement with Auckland Council

That the Māngere-Ōtāhuhu Local Board congratulates Makaurau Marae and Council Officers for their innovation on this project and invites Community Development, Arts and Culture and Environmental Services Unit to present the Haere Whakamua project.

Emma Joyce, Tessa Chilala, Shane Ta'ata

This is part of the work programme and a report will be presented to the board when the project is complete.

16/04/2014 Updated 19 August 2015

MO/2014/60

House at 161 Robertson Road Mangere

That the Māngere-Ōtāhuhu Local Board:
a) Request that the local board’s preference for the future of the house at 161 Robertson Road, Mangere, be given due regard when the issue is considered by the Finance and Performance Committee for decision regarding this non-service asset.
b) Requests that officers from Community Policy and Planning, Financial Planning and the Environmental Strategy and Policy (Heritage) prepare a preliminary business case for the historic homestead, including consideration of locating a suitable business and providing a lease of sufficient duration that would  allow for restoration by the lessee and a commercially sustainable venture.      19 August 2015 Resolution                                                                                                                                                                              Resolution number MO/2015/134
MOVED by Chairperson L Sosene, seconded by Member TF Lauese: 
That the Māngere-Ōtāhuhu Local Board:
a)         Requests ACPL/Development Auckland to actively engage with and work with the board to prepare a local property plan under ACPL’s optimisation policy, undertaking a broader investigation and assessment to maximise use and efficiency of run-down council assets in order to reinvest in and regenerate appropriately located assets in the local area for community and other purposes.
b)         Commits ‘in principle’ to the allocation of resources, within reasonable limits, towards development of such a property optimisation plan from its community response budget.
c)         Requests that the house at 161 Robertson Road, Mangere Centre Park, be included in the board’s local property optimisation plan.

Marian Webb or Toni Giacon

Marion Webb primary contact for ACPL who are doing a stocktake or assessment of all non use assets. A meeting with Parks and the Board on 7 May and a report will be coming to the board from Parks as the asset owner. Updated 29 June 15 -  A workshop to be arranged with ACPL, CDAC, Parks and board members regarding 161 Robertson Road. A report was on the 19 August Busines Meeting. Next update report TBA,

16-Apr-14

MO/2014/67

Financial Planning for Extreme Weather Events

c) Note that expenditure against the local unallocated operational and capital storm damage budgets will be reported to all local boards annually.

Jane Aickin, Martin Van Jaarsveld, Malcolm Page, Grant Jennings

End of 2016

21-May-14

MO/2014/81

Otahuhu JP Service Desk/Office Space

b) That the Māngere-Ōtāhuhu Local Board refers the future location and space concerns of the Ōtāhuhu JP Service to the relevant council officers to consider and report back with proposed solutions.

Chantelle Whaiapu, Ayr Jones

A meeting between the local board and CAB will be set up by Ayr Jones.

20/08/2014 & 15 October

MO/2014/171

Quarterly Performance Report - Swimming pool statistics comparative analysis and marketing of free entry for children and adults

b) Requests further analysis and reporting on annual swimming pool patronage and promotion of free entry for all at Moana Nui A Kiwa pool.

Anita Coy-Macken

Community Policy and Planning are doing the evaluation of the free swimming policy and  a  indepth evaluation using the catchment data, visitor data and customer insights.  This report is being completed and then will be reported to the Governing Body.

15-Oct-14

MO/2014/224

7 Piki Thompson Way, Otahuhu

b) Requests clarification of the status and the timeline for divestment for 7 Piki Thompson Way, Otahuhu

Letitia McColl, Nigel Hewitson Team Leader Disposals (eamiled 25 Jun 15)

The property is subject to a council submission to PAUP to rezone the land and its disposal is on hold pending the outcome of that submission.

10-Dec-14

MO/2014/265

Deputation - Pacific Steel

b) That the Mangere-Otahuhu Local Board refer the request relating to improving the safety of crossing between the two sites on James Fletcher Drive, to Auckland Transport for investigation and report back.

Ben Stallworthy

TBA

10-Dec-14

MO/2014/266

Deputation - Otahuhu Rovers Rugby League Club

b) That the presentation be referred to the Maungakiekie-Tamaki Local Board and Parks, Sports and Recreation officers, with a request that the priority issues raised be investigated with and reported back to both Māngere-Ōtāhuhu and Maungakiekie-Tamaki Local Boards.

Victoria Villaraza, Nina Siers, Malcolm Page, Greg Lowe (emailed 25 June 15)

Duncan Chisholm and Steve Owens from Maungakiekie-Tamaki parks team to update Greg Lowe on where this is at.              Updated 25 Jun 15 The Maungakiekie-Tamaki Local Board have to following projects in their parks workplan:

Sports Field Renewals:
Bert Henham # 1:
Design and consents: 15/16 financial year.  Construction: 17/18 financial year

Sports Park Utility Renewals
Mt Richmond Domain (sportsfield lights) 17/18
However, there is discussion with the Tūpuna Maunga o Tāmaki Makaurau Authority around the extent of this project and the timing of it.

18-Feb-15

MO/2015/12

Site proposed for divestment - 273R James Fletcher Drive, Otahuhu

That the Māngere-Ōtāhuhu Local Board:
a)      Endorses Auckland Council Property Limited’s recommendation to the Regional Strategy and Policy Committee for revocation of the reserve status over a plantation reserve at 237R James Fletcher Drive, Otahuhu.
b)      Endorses Auckland Council Property Limited’s recommendation to the Regional Strategy and Policy Committee to dispose of 237R James Fletcher Drive, Otahuhu.
c)      Requests that the Local Board receives the revenue from this sale for local activities and projects.

Letitia McColl

Further to c) in the resolution below, it is a Department of Conservation requirement, in accordance with the Reserves Act 1977, that where the reserve status of any reserve is revoked and the land is subsequently disposed of, that the sale proceeds are placed in the council’s reserves account, so that additional funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves. This is noted in paragraph 16 of the report. 

31-Mar-15

 

Holly Trinity Church, Otahuhu Land Purchase

Resolution number SF/2013/11
MOVED by Cr P Webster, seconded Cr RJ Northey: 
That the Strategy and Finance Committee:
a)            approves the purchase at market value of land (approximately 0.3503 ha in total and subject to survey) at 12, 18, 20 Mason Avenue and 27 Hall Avenue being part of Lots 1 and 2 DP 29486 and part of Lots 1 and 2 DP 51663 for reserve purposes on terms and conditions to be approved by the relevant officer delegate, subject to settlement date falling after 1 July 2013.

Paula Dugan, Senior Property Acquisitions & Disposals Advisor

ACPL have agreement with the Church on the area of land council would be interested in buying and are now waiting on a valuation for that land.
 
The contractor advised the developers were working on a concept plan and would consider council’s request in the development of this plan.

17-Jun-15

MO/2015/100

Community Facilities Network Plan

g) requests further investigations and assessment by officers into potential alternative funding mechanisms to deliver development to local community facilities.

Anita Coy-Macken, David Shamy

Update 16 Sep 15
It’s still intended to proceed with a report to the board proposing the board’s intent to revoke the designation. However this won’t be written by Arts and Culture as it is a bigger piece of work.

9-Sep-15

Email

MAC Cafe progress

Bobby has undertaken extensive research into the matter, including discussions with legal counsel.
They’ve proposed an option where Bobby and Naomi will write a report to the board proposing the boards intent to revoke the designation.
Once the board have approved, they can go through the process of approving the lease.
Therefore, as of yesterday, we’ve asked them to go straight to the next business meeting. They are planning to come to the October business meeting.
Bobby’s been very diligent in trying to sort this matter out.

Bobby Kennedy, Naomi Singer, Kenneth Tuai

Update 16 Sep 15
It’s still intended to proceed with a report to the board proposing the board’s intent to revoke the designation. This has been handed to the leasing team in the Property department.
In the meantime, Bobby is able to proceed with a temporary lease for the Mangere Arts Centre Café. This is an operational matter and will not require any local board approval at this stage.
Updated - MAC is renting the space to the cafe, until the lease is sorted out.

16-Sep-15

MO/2015/151

Local Economic Development Subsidy Allocation (Year Ending June 2016)

That the Māngere-Ōtāhuhu Local Board:
a) Approves four subsidy payments of $30,000 each to be made to the following Business Improvement Districts listed below for the 2015/16 financial year:
South Harbour BID – general expenses
Mangere Bridge BID – part of the funds to be used for the development of a strategic plan
Mangere Town Centre BID –funds to be used for the development of a strategic plan and a beautification project at the town centre
Mangere East BID – part of the funds to be used for the development of a strategic plan
b)      Requests that Local Economic Development officers prepare funding agreements for the Business Improvement District payments outlined in (a) above, to ensure there are clear outcomes aligning with the Local Board Plan AND FURTHER THAT officers provide information on the mechanism for assessment and  reporting back to the local board at the end of the financial year.

Shirley Samuels

TBA

16-Sep-15

MO/2015/152

Mangere-Otahuhu Local Board and Sports Parks Capex and Renewal Programme 2015/16

b) Requests the opportunity to review and approve the Local and Sports Park operational programme 2015/16.

Janine Field

To be work shopped 25 November 2015

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Mangere-Otahuhu Local Board Workshop Notes

 

File No.: CP2015/23188

 

  

 

Purpose

1.       Attached are the notes for the Māngere-Ōtāhuhu Local Board Workshops held on 7, 14 and 28 October 2015.

 

Recommendation/s

That the Māngere-Ōtāhuhu Local Board workshop notes from the workshops held on 7, 14 and 28 October 2015 be received.

 

 

Attachments

No.

Title

Page

aView

7 October Workshop Notes

241

bView

14 October Workshop Notes

243

cView

28 October Workshop Notes

247

    

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

 

Māngere-Ōtāhuhu Local Board

Workshop Programme

 

Date of Workshop:            Wednesday 7 October 2015

Time:                                     12.45pm to 4.00pm

Venue:                                  Mangere-Otahuhu Local Board office

 

Present:           Carrol Elliott, Walter Togiamua, Christine O’Brien, Tasi Lauese, Peter Skelton, Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor), Thomas Murray (Engagement Advisor)

 

Apologies:       Lemauga Lydia Sosene and Nick Bakulich for absence and Tasi  Lauese for leaving early.

 

Walter Togiamua opened the meeting in prayer.

 

Timeslot

Topic

Presenter

Purpose

12.45 - 1.15pm

Portfolio Update

Board Members

The board members updated the board on their portfolio meetings.

1.15 - 1.30pm

Board Forward Planning

Kenneth Tuai

The discussed upcoming events that Board members will be attending.

1.30 - 2.30pm

Community Grants - Local Grants Round 1 2015/16

Tamarisk Sutherland

The Board discussed the Round 1 community grants applications.

A report will be coming to the October business meeting.

2.30 - 3.15pm

Community Leases

Christine Benson

The Board discussed the community leases.

A report will be on the November business meeting.

3.15 - 4.00pm

Civil Defence and Emergency Management (CDEM) and Local Boards - Developing a new CDEM for Auckland

Craig Bosson

The Board discussed how to:
• Identify the local issues/challenges and proposed actions for building community resilience in communities.
• Explore Local Board members’ role before (as champions), during and after (as leaders) an emergency.
• Looking forward, the future of Local Boards in CDEM.

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

 

Māngere-Ōtāhuhu Local Board

Workshop Programme

 

Date of Workshop:            Wednesday 14 October 2015

Time:                                     12.45pm to 4.00pm

Venue:                                  Mangere-Otahuhu Local Board office

 

Present:           Lemauga Lydia Sosene, Carrol Elliott, Walter Togiamua, Nick Bakulich, Tasi Lauese, Peter Skelton, Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor), Thomas Murray (Engagement Advisor). Carol McKenzie-Rex (Relationship Manager), Rina Tagore (Senior Advisor)

 

Apologies:       Nick Bakulich for leaving early and Christine O’Brien for absence.

 

Nick Bakulich opened the meeting in prayer.

 

Timeslot

Topic

Presenter

Purpose

12.45 - 1.30pm

Portfolio Update

Board Members

Board members discussed their portfolio meetings and meetings they have attended.

1.30 - 2.00pm

 Chief Executive Performance Review

Carol McKenzie-Rex

The Board discussed the Chief Executive Performance Review and gave feedback.

Long Term Plan Process:

The Board needed more time for the information supplied to interpret and analyse. Date and time needed to be in line with the community.

An all day workshop regarding the Long Term Plan process and what it entails so the Board can better inform their community.

The information needs to be tailored for each local board.

One Organisation:

Better understanding of CCO’s.

 Restructuring is difficult when relationships have been built.

High Performing Organisation:

Implementation and performance.

How to get the customer satisfaction better.

Effective Governance:

Governing Body relationships.

Good advice from Local Board Services.

2.00 - 2.30pm

Mana Whenua  Relationship Agreements

Ebony Duff, Johnnie Freeland, Karla Armstrong

The Board had a power point presentation on the  overview of mana whenua/Auckland Council relationship agreements, the proposed nature of these agreements and the role of the local board as a co-signatory to relevant mana whenua agreements.

Mangere-Otahuhu relationships will be with:

Ngāti Whātua

Ngāti Whātua o Ōrākei

Te Kawerau a Maki

Ngāi Tai ki Tāmaki

Ngāti Tamaoho

Ngāti Te Ata Waiohua

Te Akitai Waiohua

Ngāti Paoa

Ngāti Whanaunga

Ngāti Maru

Ngāti Tamaterā

Te Patukirkiri

A report will come back to the Board at a later date.

2.30 - 3.00pm

Watercare Update

Brent Evans, Mark Bourne, Rochelle Gill

The Board had a power point presentation on the Central Interceptor Project, works at Ascot and Montgomerie Roads and the proposed naming of Mark Ford Drive.

3.00 – 3.30pm

Social Media Update

Chris Baldock, Melanie Tuala, Tash Marsden

•         How we are using social media to promote the boards – Facebook and Neighbourly
•         Our focus for the future and successes to date – increase in use since the elections, top posts, what people engage with
•         Encouraging board members to use social media and provide content for posts
•         Social media protocols ( a brief run through the do’s and don’ts)
•         Any general questions elected members may have about social media

3.30 - 4.00pm

Local Board Engagement and Comms strategy update

Thomas Murray

The board discussed progress towards the objectives to the Engagement and Comms Strategy. The Board decided to not do the Community Fono anymore and look at another way of engaging with the community.

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

 

Māngere-Ōtāhuhu Local Board

Workshop Notes

 

Date of Workshop:            Wednesday 28 October 2015

Time:                                     1.00pm to 4.00pm

Venue:                                  Mangere-Otahuhu Local Board office

 

Present:           Carrol Elliott, Nick Bakulich, Tasi Lauese, Peter Skelton, Christine O’Brien (from 1.50pm), Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor), Thomas Murray (Engagement Advisor). Carol McKenzie-Rex (Relationship Manager)

 

Apologies:       Lemauga Lydia Sosene and Walter Togiamua for absence and Christine O’Brien and Nick Bakulich for lateness.

 

Carrol Elliott opened the meeting in prayer.

 

Timeslot

Topic

Presenter

Purpose

1.00 - 4.00pm

Annual Plan 2016/2017 Workshop 1 - Information Pack

Graham Bodman, Naomi Singer,  Vince Perry, Janine Field, Cheryl Fowler,  Leicester Drake, Faithe Smith, , Christine Watson, Mike Ikilei

The Board discussed the Annual Plan 2016/2017 Information Pack.

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Chairpersons Announcements

 

File No.: CP2015/23564

 

  

 

Purpose

This item gives the Chairperson an opportunity to update the Board on any announcements.

 

Recommendation/s

That the verbal update be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Janette McKain - Local Board Democracy Advisor

Authorisers

 

     

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Māngere-Ōtāhuhu Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

25        Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment a - 33 Shortt Avenue Mangere Bridge

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information and photographs.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1] Note this represents 96% in July, 96% in August and 97% in September.