Māngere-Ōtāhuhu Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held in the Otāhuhu Town Hall, 10 High Street, Otāhuhu on Wednesday, 18 November 2015 at 5.00pm.

 

present

 

Chairperson

Carrol Elliott, JP

 

 

 

Members

Nick Bakulich

 

 

 

 

Tafafuna'i Tasi Lauese, JP

 

 

 

 

Christine O'Brien

 

 

 

 

Leau Peter Skelton

 

 

 

 

Walter Togiamua

 

 

 

 

ABSENT

 

 

Lemauga Lydia Sosene

Cr Alf Filipaina (Cr Filipaina attended the pre meeting with the Board)

Cr Arthur Anae

 

 

 

ALSO PRESENT

 

 

Mark Thomas, Member Orakei Local Board

 

 

 

 

 

 

 

 

 

 

 

 


Māngere-Ōtāhuhu Local Board

18 November 2015

 

 

 

1          Welcome

 

Christine O’Brien led the meeting in prayer.

 

2          Apologies

 

Resolution number MO/2015/184

MOVED by Acting Chairperson CM Elliott, seconded by Member CF O'Brien:  

That the Māngere-Ōtāhuhu Local Board accept the apology from Lemauga Lydia Sosene for absence.

 

CARRIED

 

            Secretarial Note: Cr Arthur Anae and Cr Alf Filipaina tabled their apologies for absence.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number MO/2015/185

MOVED by Member CF O'Brien, seconded by Member TW Togiamua:  

That the Māngere-Ōtāhuhu Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, including the confidential section, as a true and correct record with the following amendment:

Resolution number MO/2015/173, Item 14 b) (to pay the Mangere East Community Centre instead of the Turehou Maori Wardens ki Otara Charitable Trust).

b)           Approve funding of $1,000 from the community response fund, to Mangere East Community Centre towards the costs of organising and hosting an event on Saturday 31 October 2015, to celebrate the successes of the community-led response to alcohol licensing and advertising project and the retention of alcohol bans in the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Board areas.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

 

 

 

 

 

 

6          Acknowledgements

 

·                Thank you to the Local Board Members for their hard work on the Otahuhu Bus/Train Interchange over the last 5 years.

·                Auckland Council will fly flags at half mask for the lives lost in Paris and the Board would also like to acknowledge the lives lost in Beirut and Sinai.

·                The Māngere-Ōtāhuhu Local Board acknowledges the passing of Jonah Lomu, his outstanding, international sporting career and his generosity towards young people everywhere. Born and bred in Māngere, he died today aged only 40. We understand Auckland Council is working with the Lomu family, NZ Rugby and the government to consider how Auckland can best celebrate his life and mourn his passing. Jonah was a student at Westley College and an AllBlack with 63 caps.

·                The Māngere-Ōtāhuhu Local Board congratulates the Otahuhu premier women’s softball team who won the Bears Classic after five years as bridesmaids.

·                The Māngere-Ōtāhuhu Local Board congratulates tenor Manase Latu of Ōtāhuhu for winning a 2015 Creative New Zealand Arts Pasifika Award in recognition of his outstanding contribution to Pacific arts.

·                The Māngere-Ōtāhuhu Local Board acknowledges the local schools and ECEs who have won inaugural MBIE funding as part of the SouthSci initiative, the South Auckland pilot of the Government's participatory science platform:

1.         Aorere College and Makaurau Marae: investigating species diversity and restoration of mauri to the Oruarangi Stream

2.         Five Māngere early childhood education centres: are investigating air quality

3.         Papatuanuku Kokiri Marae and Koru Primary: looking at unassisted vs microbe-assisted composting

4.         Pupunga Taiamoni Tongan Community Trust: running a scoping study around the effect kava tonga has on the human body.

·                The Māngere-Ōtāhuhu Local Board congratulates the Ōtāhuhu primary schools, Ōtāhuhu Library, the Ministry of Education, Ōtāhuhu Rotary and the NZ Book Council for their Writers in Schools pilot project, and notes that a book based on the project will be launched at Toia tomorrow night.

·                Congratulations to CIDANZ on the opening of their oneCOMMUNITY S.H.E.D, we welcome the opportunities this initiative will offer the local community.

·                Congratulation to St Joseph’s Primary School for winning the Treemendous School Makeover Environment Completion.

 

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Deputation - Greenstar Energy Solutions Ltd

 

The information tabled at the meeting is attached to the back of the minutes.

 

Resolution number MO/2015/186

MOVED by Acting Chairperson CM Elliott, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board thanks Rob Leaupepe-Hansell for his attendance and presentation.

 

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum -  Bella Tamotu, Manager Otahuhu Community Centre

 

The presentation shown at the meeting is attached at the back of the minutes.

 

Resolution number MO/2015/187

MOVED by Acting Chairperson CM Elliott, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board thanks Bella Tamotu, Manager Otahuhu Community Centre, for her attendance and presentation.

 

CARRIED

 

 

9.2

Public Forum -  Dave Fearon, Manager  Mangere Town Centre

 

The information tabled at the meeting is attached at the back of the minutes.

 

Resolution number MO/2015/188

MOVED by Acting Chairperson CM Elliott, seconded by Member TW Togiamua:  

That the Māngere-Ōtāhuhu Local Board thanks Dave Fearon for his attendance and presentation.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

 

 

 

 

 

 

 

12

Manukau Ward Councillors Update

 

The written report from Cr Arthur Anae tabled at the meeting is attached to the back of the minutes.

 

Resolution number MO/2015/189

MOVED by Acting Chairperson CM Elliott, seconded by Member CF O'Brien:  

That the written report from Cr Arthur Anae be received.

 

CARRIED

 

Secretarial Note: Cr Arthur Anae and Cr Alf Filipaina tabled their apologies for absence.

 

13

Youth Advisory Panel Representative Update

 

The youth advisory panel representative was not in attendance.

 

 

 

14

Auckland Transport Update - November 2015

 

Resolution number MO/2015/190

MOVED by Acting Chairperson CM Elliott, seconded by Member CF O'Brien:  

That the Māngere-Ōtāhuhu Local Board receives the Auckland Transport Update – November 2015 report.

 

CARRIED

 

 

 

15

Auckland Transport Quarterly Report

 

Resolution number MO/2015/191

MOVED by Acting Chairperson CM Elliott, seconded by Member EP Skelton:  

That the Māngere-Ōtāhuhu Local Board receives the Auckland Transport Quarterly Update report.

 

CARRIED

 

 

16

Libraries Work Programme 2015-2016

 

Resolution number MO/2015/192

MOVED by Acting Chairperson CM Elliott, seconded by Member CF O'Brien:  

That the Māngere-Ōtāhuhu Local Board approves the 2015/2016 Libraries work programme (Attachment A).

 

CARRIED

 

 

 

 

 

 

17

Citizens Advice Bureau Service in Toia - Otahuhu Recreation Precinct

 

The memo tabled at the meeting is attached to the back of the minutes.

 

Resolution number MO/2015/193

MOVED by Member TF Lauese, seconded by Member TW Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      Approve funding of $12,000 from the Local Board Community Response Fund 2015/16 to Mangere Citizens Advice Bureau Inc for establishment of a CAB agency in the Tōia - Ōtāhuhu Recreation Precinct.

b)      Approve funding of $26,000 pro rata for 2015/16 from the Local Board Community Response Fund to Mangere Citizens Advice Bureau Inc for the ongoing provision of CAB agency services to the community of Ōtāhuhu in the 2015/16 financial year.

c)      Allocate budget of $26,000 from the Local Board Community Response Fund 2016/17 to Mangere Citizens Advice Bureau Inc for the ongoing provision of CAB agency services to the community of Ōtāhuhu in the 2016/17 financial year.

d)      Note ongoing operational funding of $26,000 will be required every year the CAB is in operation.

e)      Note the Council Funding of Citizens Advice Bureaux memo dated 3 November 2015 sent to local board Chairs from the General Manager – Arts, Community and Events; and that the local board seeks input on the proposed early 2016 review of the relationship between Auckland Citizens Advice Bureaux (ACABx) and the consideration of whether to enter into another agreement with ACABx, or to deal with individual bureau/bureau clusters directly.

 

CARRIED

 

 

 

18

New Road Name Approval for Residential Subdivision by Housing New Zealand at 22-26 Ronaki Road & 1-3 Petrie Place, Otahuhu.

 

Resolution number MO/2015/194

MOVED by Acting Chairperson CM Elliott, seconded by Member CF O'Brien:  

That the Māngere-Ōtāhuhu Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approves the name ‘Huihui Lane’ proposed by the applicant, for the new private accessway created by way of subdivision at 22-26 Ronaki Road and 1-3 Petrie Place, Otahuhu.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

19

2015/16 lease workplan – expedited renewal process and review of ongoing lease management

 

Resolution number MO/2015/195

MOVED by Acting Chairperson CM Elliott, seconded by Member TW Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      Approves the renewal of lease to the community organisations shown on Attachment A on the existing terms and conditions, the community organisations being:

·      Lalotoa I Aotearoa Community and Social Services Trust

·      Otahuhu Softball Sports Club Incorporated

b)      Notes that a community outcomes plan is not required or provided with these lease renewals.

 

CARRIED

 

 

20

Grant of new community leases in Mangere-Otahuhu Local Board area in 2015 - group owned buildings

 

Resolution number MO/2015/196

MOVED by Acting Chairperson CM Elliott, seconded by Member TF Lauese:  

That the Māngere-Ōtāhuhu Local Board:

a)      Approves a new community lease for the following groups under the terms and conditions as specified in the schedule (Attachment A) - Grant of new community leases, group owned buildings:

·      Bridge Park Tennis Club Incorporated

·      Icon Trampoline Club Incorporated

·      Māngere East Rugby League Football and Sports Club Incorporated

·      Māngere Ōtāhuhu Netball Centre Incorporated

·      Ōtāhuhu & District Highland Pipe Band Incorporated

·      Ōtāhuhu Rugby Football Club Incorporated

·      Ōtāhuhu Tennis Club Incorporated

b)      Approves that Community Outcomes Plans where required, will be approved by the Māngere-Ōtāhuhu Local Board Community Facilities Portfolio Holder and attached as a schedule to the lease document.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

21

Grant of new community lease to Mangere Mountain Education Trust for additional premises

 

Resolution number MO/2015/197

MOVED by Member TF Lauese, seconded by Member TW Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      Approves a new community lease to Māngere Mountain Education Trust, Māngere Mountain Domain, 100 Coronation Road, Māngere Bridge subject to the following conditions:

i)       Term – 8 years commencing 22 September 2015;

ii)      Rent - $1.00 per annum if requested;

iii)     Maintenance fee - $500 plus GST per annum;

iv)     All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

 

22

Approval of transfer of ownership of building at 18R Mervan Street and grant of new community lease

 

Resolution number MO/2015/198

MOVED by Acting Chairperson CM Elliott, seconded by Member TF Lauese:  

That the Māngere-Ōtāhuhu Local Board:

a)      Approves the transfer of the building improvements owned by Auckland Playcentres Association Incorporated at Mervan Street Reserve, 18R Mervan Street, Mangere East to Good Seed Trust in accordance with clause 6.3 of the Associations reserve lease agreement.

b)      Approves a new community lease to Good Seed Trust, Mervan Street Reserve, 18R Mervan Street, Mangere East subject to the following terms and conditions:

i)       Term – 10 years with one 10 year right of renewal commencing from the date of sale and purchase between Auckland Playcentre Association Incorporated and Good Seed Trust and termination of the lease to Auckland Playcentre Association Incorporated;

ii)      Rent - $1.00 per annum if requested;

iii)     A Community Outcomes Plan approved by the Mangere-Otahuhu Local Board Community Facilities Portfolio Holder and attached to the lease document;

iv)     All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

 

 

 

 

 

 

 

23

Variation to the Fiji Community Association of Auckland Incorporated Lease

 

Resolution number MO/2015/199

MOVED by Member TF Lauese, seconded by Member CF O'Brien:  

That the Mangere-Otahuhu Local Board:

a)      Approves a variation to the current lease held by the Fiji Community Association of Auckland Incorporated for:

i)       Term – 10 years commencing 1 January 2010 with two 10-year rights of renewal;

ii)       Rent – as per current lease terms and conditions;

iii)     The Fiji Community Association of Auckland Incorporated to report to Council on an annual basis from the date of this resolution;

iv)     All other terms and conditions in accordance with the current lease terms and conditions.

 

CARRIED

 

 

24

House Park Reserve State Highway 20 Corridor Improvements Project

 

Secretarial Note: Member Nick Bakulich voted against Item 24.

 

 

Resolution number MO/2015/200

MOVED by Acting Chairperson CM Elliott, seconded by Member TW Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      Support the proposed alteration to the designation for roading purposes and declaration of the following land as road pursuant to S114 of the Public Works Act 1981 (all areas being subject to final design and survey):

i)       Part Lot 3 DP 13141 (412m2 more or less)

ii)      Part Lot 4 DP131141 (125m2 more or less)

b)      Delegates to the General Manager Parks, Sports and Recreation, under delegation from the Chief Executive, the authority to approve the final terms and conditions of the occupation of the land by New Zealand Transport Authority for the duration of the works required on site and all associated works within House Park Reserve.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Resolution number MO/2015/201

MOVED by Acting Chairperson CM Elliott, seconded by Member EP Skelton:  

a)         That the Māngere-Ōtāhuhu Local Board receives the application for a special exemption under section 6 of the Fencing of Swimming Pools Act 1987 by Andrew Jones and Victoria Wilson of 33 Shortt Avenue, Mangere Bridge.

b)         That the Māngere-Ōtāhuhu Local Board GRANTS the application by Andrew Jones and Victoria Wilson of 33 Shortt Avenue, Mangere Bridge as recommended by Council officers, for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 subject to the following conditions:

 i)         That this exemption is personal to the owner of the property, so that on a sale of the property a new owner will need to apply for a new exemption.

ii)        That the spa pool is not moved from its location as inspected on 1 October 2015.

iii)       That the conditions in the NZS 8500:2006 Safety Barriers and Fences  Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 i) to xii) inclusive are met:

1.   The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck:

2.   The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised.  A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

3.   The locks shall not be able to be readily opened or released by a child of up to the age of six years;

4.   When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm.

5.   The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

6.   The cover shall be constructed of material that meets ASTM F1346-91 to allow east movement on and off the spa pool or hot tub;

7.   The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

8.   The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

9.   The cover and locks shall be maintained at all times in a good state of repair;

 

 

 

10. Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

11. Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub;

12. Any plant material that can support the weight of at least 20kgs shall be no closer than the edge of the deck where the spa pool stands.

 

CARRIED

 

 

26

Performance Report for the Māngere-Ōtāhuhu Local Board for the quarter ending September 2015

 

Resolution number MO/2015/202

MOVED by Acting Chairperson CM Elliott, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board receive the Performance Report for the Māngere-Ōtāhuhu Local Board for the financial quarter ended September 2015.

 

CARRIED

 

 

27

Community-led placemaking resource

 

Resolution number MO/2015/203

MOVED by Acting Chairperson CM Elliott, seconded by Member TW Togiamua:  

That the Mangere-Otahuhu Local Board receive the Communities Shaping their Places – A Good Practice Resource 2015.

 

CARRIED

 

 

28

Annual Plan 2016/2017

 

Resolution number MO/2015/204

MOVED by Acting Chairperson CM Elliott, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)        Provides these views on regional issues for the Governing Body to consider:

i)     Uniform Annual General Charge (UAGC): the board supports retaining the UAGC at its current level, to stabilise the rates in the coming year, and asks that there be no consultation on proposed changes.

ii)    The board supports the consultation to increase the business share of the Interim Transport Levy (ITL) as proposed by the Governing Body.  

b)      Request the Governing Body to continue the swimming pool targeted rate in the local board area in 2016/17 unchanged from 2015/16, i.e. $30.53 (GST included) per annum per household, and notes that an unchanged rate does not require consultation in the Annual Plan process.

 

c)      Delegate to the Chair to present the board’s advocacy items to the Governing  Body, highlighting these issues:

i)       Support the development of the Māngere East multi-purpose community facility.

ii)      Support progressing the next phase of the of the Central Business District (CBD) to Airport Rapid Transit project (SMART) as in the Māngere-Ōtāhuhu Local Board Area Plan.

iii)     advocate that the Governing Body, in relation to District Licensing Committees (DLCs):

a)  appoint members of DLCs who better reflect and are more representative of local communities. 

b)  consider a localised DLC model to operate in southern urban local board areas, replacing the existing regional DLC model.

c)  commission an independent practitioner to review all DLC decisions and recommendations, in order to improve the consistency of DLCs decisions.

d)  action a review to whether DLC decisions have resulted in worse outcomes than if the former Auckland Regional Liquor Authority (ARLA) had remained the decision maker, in failing to produce safer and more responsible sale, supply and consumption of alcohol, or to minimise harm caused by excessive or inappropriate consumption of alcohol.

 

CARRIED

 

 

 

29

Objections made to off-licence applications by the Māngere-Ōtāhuhu Local Board

 

The letter tabled at the meeting is attached to the back of the minutes.

 

Resolution number MO/2015/205

MOVED by Acting Chairperson CM Elliott, seconded by Member TW Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      Endorses the letter of support for the Otara-Papatoetoe Local Board objection, to the application made by H and M Basra Limited for the issue of an Off Licence in respect to the premises situated at 743 Great South Road, Papatoetoe and trading as Super Liquor Ōtāhuhu.

b)      Authorises the Local Board member Nick Bakulich or his delegate, to represent the local board’s views and position on alcohol licensing matters as part of his Local Planning, Policy, Governance Regulatory, Bylaws and Compliance portfolio.

 

CARRIED

 

 

 

 

 

 

30

Mangere-Otahuhu Local Grants Round One 2015/2016 - Deferred Application

 

Resolution number MO/2015/206

MOVED by Acting Chairperson CM Elliott, seconded by Member CF O'Brien:  

That the Māngere-Ōtāhuhu Local Board agreed to part-fund the application.

Applicant

Project Focus

Project

 Part-Funded

Life Education Trust South East Auckland trading as Life Education Counties Manukau

Community

Towards delivery costs of the Life Education programme

$3,000

Total

 

 

$3,000

 

CARRIED

 

 

31

Mangere-Otahuhu Local Board Action/Reports Pending

 

Resolution number MO/2015/207

MOVED by Acting Chairperson CM Elliott, seconded by Member TW Togiamua:  

That the Māngere-Ōtāhuhu Local Board Action/Reports Pending report be received.

 

CARRIED

 

 

32

Mangere-Otahuhu Local Board Workshop Notes

 

Resolution number MO/2015/208

MOVED by Acting Chairperson CM Elliott, seconded by Member EP Skelton:  

That the Māngere-Ōtāhuhu Local Board workshop notes from the workshops held on 7, 14 and 28 October 2015 be received.

 

CARRIED

 

 

 

33

Chairpersons Announcements

 

There were no Chairpersons Announcements.

 

  

 

34        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

 

 

 

Leau Peter Skelton closed the meeting in prayer.

 

 

 

 

 

 

 

7.01pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................

 


ITEM 8.1

 

 


ITEM 9.1

 

 

 


 

 

 

 

 

 


 

 

 


ITEM 9.2

 

 

 

 

 

 

 


ITEM 12

 

Councillor Arthur Anae’s activities bulletin

5 October 2015

Auckland Development Committee

Auckland Town Hall

 

 

Youth Employability Passport Graduation

Sir Edmund Hillary Collegiate Hall

20 October 2015

 

Economic Development Committee pre-agenda briefing

135 Albert St.

 

Cook Islands MP delegation courtesy call

Auckland Town Hall

Hearings Committee

135 Albert St.

21 October 2015

Unitary Plan Committee

135 Albert St.

22 October 2015

Finance and Performance Committee

Auckland Town Hall

 

 

Computers in Homes

Otahuhu Town Hall

 

 

27 October 2015

Indian Tech Business Delegation

135 Albert St.

 

Informal meeting of Council and CCOs’ leadership

Skylounge, 135 Albert St.

28 October 2015

Finance and Performance Committee

Auckland Town Hall

 

29 October 2015

Governing Body Meeting

Auckland Town Hall

 

 

3 November 2015

 

Launch of Superdiversity Stocktake: impact on business, government and NZ

Auckland Art Gallery

4 November 2015

Economic Development Committee

135 Albert St.

5 November 2015

Regional Strategy and Policy Committee

Auckland Town Hall

6 November 2015

Meeting with MIT and Waste Management

MIT – Otara campus

 


ITEM 17

 

Memo                                                                   3 November 2015

To:                Local board chairs

From:            Graham Bodman, General Manager – Arts, Community and Events

 

 

Subject:        Council funding of Citizens Advice Bureaux

 

A number of local boards have recently been approach by their local Citizens Advice Bureaux regarding the potential for local board support via operational (LDI) funding. Local boards hold relationships with local bureaux and delegation over their own LDI budgets.

The purpose of this memo is to provide local board chairs with an update on Council’s funding commitment to CABx across the Auckland region, in order to provide context in the event that local boards may be asked to provide additional funding to local CABx.

Council funding of CABx

Current council investment in Auckland’s Citizens Advice Bureaux is summarised in table one below:

 

a)    Table One: Council funding to CABx from all sources in 2015/16

b)    Source

c)    Description

d)    Amount in FY 2015/2016

e)    Bulk operational funding

f)     Secured for first three years of long term plan at $1.67 million per annum plus inflation.  Administered by ACABx, who forward payment to CABx on a population-based formula.

g)    $1,797,000

h)    Utilities and maintenance costs

i)      Most CABx are housed in Council facilities, and do not currently pay the utilities and maintenance costs charged to other community groups.  Costs here are calculated as per the community occupancy guidelines applied to other community groups.

j)      $109,000

k)    Accommodation costs

l)      Approximate cost to Council of hosting CABx in Council facilities.

m)  $605,000

n)    Discretionary grants

o)    From local boards to individual CABx, for example community grants for new phone systems or other ‘one-off’ costs.

p)    $30,680

q)    Approximate total Council funding to CABx from all sources in 2015/2016

r)     $2,541,680

 

Structure of Council relationship with CABx and the role of ACABx

Thirty-one CABx operate in the Auckland region. CABx operate as individual legal entities, with one or a handful of bureaux per entity.

Council funding is distributed to Auckland’s local Citizens Advice Bureaux through ACABx (Auckland Citizens Advice Bureaux); a board made up of representatives from across Auckland’s bureaux.

ACABx was established in 2012 to:

ACABx was granted an initial year’s funding of $125,000 in 2012/2013. This funding was provided by the Regional Development and Operations Committee “for the 2012/2013 year only, to enable establishment of the Auckland CAB entity” (RDO/2012/270). In 2013/2014 and 2014/2015, the CDAC department continued to fund ACABx to deliver on the objectives of their Strategic Relationship Agreement and develop a Service Delivery Plan. 

The Arts, Community and Events department resolved not to continue funding ACABx for the 2015/2016 financial year. Staff understand that ACABx have sought operational funding from bureaux themselves, by way of a per-bureau contribution to ACABx within the bulk operational funding bureaux receive from Council.

Staff understand some local boards have been informed that Council has ‘cut’ CABx funding.  The cessation of ACABx’ establishment funding may what is being referenced. All operational funding for bureaux remains secure and has increased slightly in the 2015/2016 financial year in line with Auckland Council’s CPI policy.

Accommodation

Most CABx are housed within Council-owned premises.  Currently, Auckland’s 31 bureaux are treated differently across the region and pay different lease costs.  However the majority are accommodated free of charge, at an approximate cost to Council of $714,000 per annum (accommodation and utilities/maintenance costs). 

Within the discussions regarding a Service Development Plan, both ACABx and Council staff agreed to draft accommodation terms that could be applied to all CABx; pending local boards’ approval.  Common lease terms are seen as an important step in creating a consistent network of CABx on similar terms across Auckland, to enable more strategic conversations regarding a network of provision (for example: what services CABx offer where across Auckland, and why).

Staff intend to workshop the issue of CABx accommodation arrangements with all 21 local boards in early 2016.  Local board input will be sought on criteria for a ‘heads of lease’ agreement with CABx, noting that ultimate decision regarding community leases sits with local boards.

Progress to date on achievement of ACABx objectives

To date, ACABx has developed a population-based formula which it uses to distribute council bulk-funding to individual bureaux.  This has simplified the administration of CABx funding and has made the allocation of that funding across bureaux more equitable than previous legacy allocation.

Council staff have also worked with ACABx to develop a ‘Service Development Plan’, to:

Current state

To date, ACABx and Auckland Council discussions to finalise the Service Development Plan are unresolved, and the plan is not signed.

A final Service Development Plan would need to include data that shows services provided are relevant and targeted to the Aucklanders most in need of CABx services.  The draft plan presented by ACABx is a request for further funding from Council rather than a clear strategy for CABx services in the Auckland region.

Council’s relationship agreement with ACABx ends in June 2016.  Early in 2016, staff will begin a review of the relationship with ACABx and consider whether to enter into another agreement with ACABx, or to deal with individual bureaux/ bureaux clusters directly. The ACABx relationship will sit with the new Community Empowerment unit.

What this means for local boards when approached by CABx for funding

Whether through ACABx or in dealing with local bureaux, council staff remain committed to establishing a strategic, regional approach to CAB delivery in Auckland. Our advice is that any discussions regarding whether to increase council operational funding need to be part of this wider conversation, with clear outcomes and expectations agreed.

Staff also acknowledge that local boards hold relationships with their local bureaux, and will have detailed knowledge of both their individual CABx delivery and of their local communities’ needs.  In the absence of a regional plan for CAB provision, local boards are not precluded from investing in their local CABx. Such funding is at the local boards’ discretion.

This memo aims to enable local boards to make such funding decisions with more confidence. 

 

 

 

 


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