I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 19 November 2015

6.30pm

Manurewa Local Board Office
7 Hill Road
Manurewa

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Angela Dalton

 

Deputy Chairperson

Simeon Brown

 

Members

Michael Bailey

 

 

Angela Cunningham-Marino

 

 

Hon George Hawkins, QSO

 

 

Danella McCormick

 

 

Ken Penney

 

 

Daryl Wrightson

 

 

(Quorum 4 members)

 

 

 

Lee Manaia

Local Board Democracy Advisor

 

12 November 2015

 

Contact Telephone: (09) 262 5421

Email: lee.manaia@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Manurewa Local Board Portfolios

Portfolio Lead

Portfolio Associate

Portfolio Activity and Responsibilities

Angela Dalton

Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob:  021 283 3311

Email:  Angela.Dalton@aucklandcouncil.govt.nz

 

Simeon Brown

·         Governance portfolio

·          Board leadership

·          Board-to-Council relationships

·          Board-to-Board relationships

·          Local Board Plan

·          Local Board agreements

·          Civic duties

·          Advocacy (local, regional, and central government)

·          Community partnerships

·          Relationships with Maoridom and youth

·          Relationships with government departments and agencies

·          Relationships with Watercare

·          Relationship with Property CCO

·          Relationship with Auckland Waterfront Development

·          Local funding policy Political Working Party

·          Relationship with ATEED

·          Relationship with Regional Facilities CCO’s

·          Relationship COMET

·          Relationship Southern Initiative

 

·         Regulatory portfolio

·          Resource consents

·          Heritage

·          Gambling

·          Liquor (Simeon Brown as alternate)

·          Urban design

·          Swimming pools

·          Trees

·          By-laws

·          Airport noise

·          Unitary Plan

·          Waste management

Simeon Brown

Deputy Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob:  021 0272 4242
simeon.brown@aucklandcouncil.govt.nz

 

Daryl Wrightson

·         Community and social well-being portfolio

·          Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens)

·          Neighbourhood relationships

·          Funding for neighbourhood projects

·          Community safety (excl. town centres)

·          Graffiti removal

·          Community advocacy

·          Community facilities

·          Youth Council

·          Contact CAB

Michael Bailey

·         Town centres and economic portfolio

·        Town centre renewal (incl. branding)

·        Design and maintenance

·        Town Centre marketing

·        Community safety within town centres

·        Business Improvement Districts (Michael Bailey and Simeon Brown)

·        Local priorities in relation to regional economic development initiatives

Michael Bailey

10 Rimu Road

Manurewa 2102

Mob:  021 287 4422

Email:  Micahel.Bailey@aucklandcouncil.govt.nz

 

Danella McCormick

·         Sports parks and recreation portfolio

·          Stewardship of sports parks

·          Stewardship of recreation facilities

·          Relationship with sports clubs

·          Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

·          Design and maintenance

·          Plantings, playgrounds, bollards, and walkways

·          Botanic Gardens and Totara Park

·          Skateparks

·         Associate for the following portfolios:

·        Governance

·        transport

George Hawkins

·         Libraries and recreation portfolio

·        Stewardship of Manurewa libraries

·        Mobile library

George Hawkins

·         Transport portfolio

·        Local transport projects (incl. roading, footpaths, cycleways)

Daryl Wrightson

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 839 678

Email:  Daryl.Wrightson@aucklandcouncil.govt.nz

Angela Cunningham-Marino

·         Arts, Culture and Events portfolio

·          Community celebration

·        Community identity

·        Neighbourhood gatherings and renewal

·        Event compliance

·        Artistic and cultural service levels

·        Promoting artistic endeavour (particularly among Manurewa youth)

·        Regional arts

·        Producing a music and arts centre for Manurewa

Simeon Brown

·         Recreation Services portfolio

·          Contact Manukau Leisure

Danella McCormick

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob:  021 800 593

Email:  Danella.McCormick@aucklandcouncil.govt.nz

Angela Cunningham-Marino

·         Civil Defence Emergency Management portfolio

·        Relationships with the Civil Defence Emergency Management Group

·        Community preparedness, disaster response, relief, and recovery

Angela Cunningham-Marino

·         Built and Natural Environment portfolio

·        Restoration of wetlands, streams, and waterways

·        Local priorities in relation to regional environmental management

·        Mangroves

·          Manukau Harbour

Other Board Members:

George Hawkins, QSO

30 Lakeside Drive
Papakura, Auckland 2113
Mob:  021 969 4444

Email:  George.Hawkins@aucklandcouncil.govt.nz

Ken Penney

146e Great South Road
Manurewa, Auckland 2012 
Mob:  021 287 2244

Email:  Ken.Penney@aucklandcouncil.govt.nz

 

Angela Cunningham –Marino

C/- Auckland Council

Private Bag 92300

Auckland 1142

Ph:  266 4729

Mob:  027 504 0884

Email: 

Angela.Cunningham-Marino@aucklandcouncil.govt.nz

 

 


Manurewa Local Board

19 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

7.1     Petition - Request for closure of access walkway between Adel Place and Blanes Road, Weymouth                                                                                                  5

8          Deputations                                                                                                                    6

8.1     Deputation - Smokefree Activities in Manurewa - Leemo Saolotoga            6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Vietnam Veterans - Mane Tuaiti                                               6

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          7

12        Manurewa Ward Councillors Update                                                                          9

13        Manurewa Youth Council Update                                                                              11

14        Portfolio Update                                                                                                           13

15        Chairperson's Update                                                                                                 15

16        Auckland Transport Update – November 2015                                                        17

17        Allocation of sustainability and resilience budget                                                  33

18        Manurewa Skate Park Guardian Services                                                                39

19        Grant of new community leases in Manurewa Local Board area in 2015 - Group owned buildings
- 3 - 5 McVilly Road, Manurewa
- 7 Hill Road, Manurewa
- 7R Lupton Road, Manurewa                                                                                   
41

20        Grant of new community leases in Manurewa Local Board area in 2015 - council owned buildings
- Finalyson Homestead, Mountfort Park, 25R Dr Pickering Avenue, Manurewa
- Gallaher Park, 21R Alfrston Road, Manurewa                                                      
63

21        Support to classify Laurie Gibbons Memorial Park, 38R Gibbons Road, Weymouth and grant of new community lease                                                                                   77

22        Nathan Homestead Financial Year 2016 (FY16) Capex Renewals Work Programme  85

23        Proposed Wiri Business Improvement District boundary expansion and funding 91

24        Manurewa Local Board Local Grants Round One 2015/2016                              101

25        Community Development, Arts and Culture 2015/2016 Work Programme        155

26        Performance Report for the Manurewa Local Board for the quarter ending September 2015                                                                                                                             165

27        Annual Plan 2016/2017                                                                                              167

28        Regional Facilities Auckland quarterly report for the period ended 30 September 2015                                                                                                                                     219

29        Urgent Decision - Nathan Homestead Asbestos Removal                                   241

30        Urgent Decision - Manurewa Local Board View on Reclassification of David Nathan Park                                                                                                                                     245

31        Manurewa Local Board feedback on the priority location setting of Panuku Development Auckland                                                                                                                     253

32        Reports Requested - Pending - Issues                                                                   257

33        Manurewa Local Board Achievements Register 2013-2016 Electoral Term      263

34        For Information: Reports referred to the Manurewa Local Board                      275

35        Manurewa Local Board Workshop Notes                                                               277  

36        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

37        Procedural Motion to Exclude the Public                                                               303

C1       Special Housing Areas: Tranche 9                                                                          303  

 


1          Welcome

 

The meeting will begin with a prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 8 October 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

7.1       Petition - Request for closure of access walkway between Adel Place and Blanes Road, Weymouth

Purpose

1.       Mikayla Beveridge wishes to table a petition requesting the closure of the access walkway between Adel Place and Blanes Road, Weymouth. 

Executive Summary

2.       The letter dated 11 November 2105 outlining the reasons why the community are making this request and associated photographs is attached under the appendices at the back of the agenda.

3.       The petition currently has 106 signatures.

 


 

Recommendation/s

That the Manurewa Local Board:

a)      thank Mikayla Beveridge for the presentation requesting the closure of the access walkway between Adel Place and Blanes Road, Weymouth.

 

Attachments

a          Letter dated 11 November 2015 from Mikayla Beveridge requesting the closure of the access walkway between Adel Place and Blanes Road, Weymouth............................................................................................ 307

 

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

 

8.1       Deputation - Smokefree Activities in Manurewa - Leemo Saolotoga

Purpose

1.       Leemo Saolotoga and members of the St Johns Church Community in Otara wishes to speak to advocate on issues concerning smoking around our area.

Executive Summary

2.       N/A

 

Recommendation/s

That the Manurewa Local Board:

a)      thank Leemo Saolotoga from the St Johns Church Community in Otara for her advocacy on issues concerning smoking in the area.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Vietnam Veterans - Mane Tuaiti

Purpose

1.       Mane Tuaiti, representing the Vietnam Veterans, would like to formally thank the board for their support for the Maori inscription of the Ode and the associated catering for the unveiling ceremony.

Executive Summary

2.       N/A

Recommendation/s

That the Manurewa Local Board:

a)      thank Mane Tuaiti, representing the Vietnam Veterans, for his acknowledgement of the board’s support for the Maori inscription of the Ode and the associated catering for the unveiling ceremony.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Manurewa Local Board

19 November 2015

 

 

Manurewa Ward Councillors Update

 

File No.: CP2015/22657

 

  

 

Purpose

1.       A period of time (10 minutes) has been set aside for the Manurewa Ward Councillors to have an opportunity to update the Manurewa Local Board on regional matters.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal reports from:

i)        Councillor Calum Penrose regarding:

 

ii)       Councillor Sir John Walker regarding:

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

Manurewa Youth Council Update

 

File No.: CP2015/21739

 

  

 

Purpose

1.       Providing an opportunity for the Manurewa Youth Council to update the Manurewa Local Board on matters they have been involved in over the last month.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)         receive the verbal report from the Manurewa Youth Council regarding:

i)    

 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

Portfolio Update

 

File No.: CP2015/22471

 

  

 

Purpose

1.       Providing an opportunity for Portfolio Leads to update to the Manurewa Local Board on matters they have been involved in over the last month.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board

a)         receive the portfolio update from:

i)       

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

Chairperson's Update

 

File No.: CP2015/22474

 

  

 

Purpose

1.       Providing an opportunity for the chairperson to update the local board on issues she has been involved in.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Local Board Chairperson regarding:

i)   

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

Auckland Transport Update – November 2015

 

File No.: CP2015/23563

 

  

 

Purpose

1.          This report provides an update on local transport matters over the last month for the Manurewa Local Board (MLB).

Executive Summary

2.       This report contains a general monthly update on transport matters both locally and from across Auckland and a list of issues currently being addressed by Auckland Transport for the Manurewa Local Board.

 

Recommendation/s

That the Manurewa Local Board:

a)      receives the Auckland Transport Update – November 2015.

b)      accepts the Firm Estimates of Cost provided by Auckland Transport for the following projects:

i)        The areas of the ‘Manurewa Town Centre Pedestrianisation’ project that can be delivered prior to the planned movement of the existing bus stops - $176,000;

ii)       The intersection and crossing points within the ‘Arts and Plants’ project - $575,000;

iii)      The ‘Traffic calming on Williams Avenue and Kirton Crescent’ project - $ 180,000

iv)      The ‘Covered Walkway from Manurewa Station to Southmall’ project - $1,500,000.

c)      authorises both construction and the release of funds from the Board’s Local Board Transport Capital Fund for the following projects:

i)        The areas of the ‘Manurewa Town Centre Pedestrianisation’ project that can be delivered prior to the planned movement of the existing bus stops – up to $176,000;

ii)       The intersection and crossing points within the ‘Arts and Plants’ project – up to $575,000;

iii)      The ‘Traffic calming on Williams Avenue and Kirton Crescent’ project - up to $180,000

iv)      The ‘Covered Walkway from Manurewa Station to Southmall’ project – up to $1,500,000.

 

 

Responding to Resolutions

3.       Auckland Transport’s response to resolutions that require a specific answer, made by the Manurewa Local Board at previous meetings.

Resolution number MR/2015/138

That the Manurewa Local Board thank Rua Taniwha for his presentation regarding:

a)      the petition requesting traffic calming measures in Sykes Road and supporting the Auckland Transport initiatives in relation to traffic in Sykes Road.

b)      request the petition with the following prayer be forwarded to Auckland Transport for action, noting that Auckland Transport is currently consulting with the public for feedback on a proposal to install traffic calming measures in Sykes Road, Manurewa:

Petition prayer:

“We, the undersigned, petition Council to consider the need to install speed bumps (or similar) to help control the speed of traffic along the southern end of Sykes Road Manurewa.”

c)      request a timeframe date for the completion of the kerb and channelling on Sykes Road near the Aquatic Centre.

d)      request Auckland Transport investigate the possibility of a roundabout be installed at the Sykes Road / Mahia Road intersection.

4.      Auckland Transport has provided answers for all sub-paras of this resolution but the Manurewa Local Board has requested further detail about the plans for installing kerb and channel on Sykes Road near the Aquatic Centre.

5.       The following detailed information can be provided about why this road is a low priority for Auckland Transport:

i)        the section that does not have kerb and channel is relatively short, is only on the western side of the road and borders a large section of empty land owned by Auckland Council.

ii)       kerb and channel serves two purposes; it provides a safety feature for pedestrians and is installed in residential areas to drain water away from properties. Kerb and channel is reasonably expensive to install and in a ‘greenfields’ environment is normally installed at the developer’s expense.

iii)      this stretch of road is an area that is ‘under-development’ and is not yet a fully residential area. Figure 1 is a photograph of the road taken by Auckland Transport officers.

iv)      from a safety perspective the area does not have large numbers of people moving through it and has formed footpaths on both sides of the road. Ref Figure 1. There are formed paths on both sides of the road and pedestrians can choose to use either side of the road.

Figure 1 – Photographs of Sykes Road

 

 

v)      The section that does not have kerb and channel is relatively short, is only on the western side of the road and borders a large section of empty land owned by Auckland Council. At this time there is no requirement for installation of kerb and channel to direct water into drains away from residential or commercial properties: and

vi)      Auckland Council owns this land and there are plans for future re-development of the area including parking bays and new kerbs. 

6.      Kerb and channel drains are generally installed during development of ‘green fields’ sites at the cost of the developer. A concept plan exists for the re-development of this land and kerb and channel in this area would be part of the cost of that development and has been considered. 

7.      If the Manurewa Local Board would like more information about the plan to re-develop this area the best person to speak to is Kristen Ross – Auckland Council Parks Advisor for Manurewa.  The reporting officer has spoken to Ms Ross and she is aware of the Manurewa Local Board’s interest in this area.

Resolution number MR/2015/138

b)      That the Manurewa Local Board request Auckland Transport investigate the installation of pedestrian crossings outside Reremoana School on Scotsmoor Drive and Hadley Wood Drive, Wattle Downs.

8.       This resolution has been forwarded to the Road Corridor Operations Team who have reported that the request for Scotsmoor Drive has been previously submitted by the school.

9.       Road Corridor Operations reports that the school is a ‘Travelwise’ school that is therefore supported by Auckland Transport’s Community and Road Safety Team who are in regular contact.

10.       The area has been subject to thorough investigation by qualified traffic engineers who report that:

i)    the school appears to be a ‘destination school’ i.e. the majority of families attending live some distance from school (i.e. further than could be reasonably walked) and therefore drive.  This means that there is little school related pedestrian traffic in the area.

 

ii)     the engineer visited the site and counted the number of pedestrians entering the school on Scotsmoor Drive.  Of approximately 50 people crossing Scotsmoor the engineer recorded the following percentage (of that 50) that were children crossing:

 

a)                       children accompanied and supervised by adults 40%

 

b)                       unaccompanied children (i.e. not supervised by an adult) 15%

 

iii)    this is not a high rate of pedestrian activity and when compared to the number of children being dropped off by parents it is clear that only a small number of children are walking to school and the majority are accompanied by an adult.

 

iv)   the general observation that the school is a ‘destination school’ is reinforced by discussion with Auckland Transport’s Community and Road Safety Team who are in regular contact with the school and work closely with them to plan safe travel solutions.

 

v)    Scotsmoor Drive is judged a low speed environment based the engineer’s assessment and observation on the ground.

 

vi)   none of the roads surrounding the school (Scotsmoor, Hadleywood and Turnberry Drives) has any history of safety concerns. In the engineer’s opinion based on their knowledge, experience, ATCOP Guidelines, AUSTRoad Guidelines and a review of the crash database this area is low risk. 

 

vii)   the engineer’s assessment was verified by the KIWIRAP risk assessment profile of the area which also stated that this is a low risk environment.

 

viii)  the AUSTRoad Guidelines and ATCOP both provide guidance regarding the thresholds for installing crossings and pedestrian refuges based on pedestrian delay, safety and traffic volumes. Based on these guidelines there is no requirement at this time for crossings in this area.

11.     Based on these factors highlighted by investigation, assessment and analysis by Auckland Transport crossings in these locations are not currently justified. This does not mean that in the future the situation will remain the same and the Auckland Transport (who is working closely with the school) will continue to monitor the situation.

Discussion

HOP Card Price Change

12.    When it was launched in 2012, the HOP card cost $10, including GST.  The actual cost of the card is $8.54, excluding GST, but Auckland Transport discounted it to $5.00 in order to encourage uptake.  Auckland Transport funded the difference, thereby subsidising people to purchase the cards.

13.    The cost is significant, considering over 600,000 cards have been sold.

14.    Now that most customers have a HOP card, Auckland Transport is removing the discount.

15.    The increase will apply from Thursday 17 December, 2015.

Glen Innes to Tamaki Drive Cycle Path

16.    This month construction started on one of Auckland’s biggest walking and cycling projects, connecting Auckland’s eastern suburbs to the Waitemata Harbour. A dawn blessing and sod turning ceremony marked the start of the construction phase on 21 October.  The sod turning ceremony was attended by representatives of Auckland Council, New Zealand Transport Agency, Auckland Transport and the Hon. Simon Bridges, Minister of Transport.

17.    Although this project is not in the Manurewa Local Board area it is significant regional project that demonstrates Auckland Transport is working with central government to deliver large and exciting projects. Being able to walk or cycle along scenic pathway in park like surroundings, with great views that culminates in crossing Hobson Bay will be a fantastic experience.

Figure 2 – An artist’s impression of the new walking and cycling pathway seen from Tamaki Drive as it crosses Hobson Bay.

 

18.    The shared path starts at Merton Road in Glen Innes and follows the rail line all the way to Tamaki Drive. This includes a stretch across Hobson Bay. The new route will connect communities and provide a route into the city for people on bikes providing a transport option other than driving to work.

 

 

Let’s Carpool Campaign

 

19.    Auckland Transport is running a public campaign this month to encourage carpooling. The key objective is to reduce the amount of single vehicle occupancy trips into central Auckland by encouraging people to try carpooling.

 

20.    The campaign focusses on getting people to visit the Let’s Carpool website to register. The target audience is people aged between 20 and 45 years working in Central Auckland. The website provides a forum to bring people wishing to car pool together. 

 

Road Safety Young Driver Marketing Campaign

 

21.    Young driver crashes are a high strategic priority identified in “Safer Journeys” (the national road safety strategy) and locally this issue is of high concern due to the number of deaths and serious injuries resulting from these crashes.

 

22.    From 2010 to 2014, there were 664 death and serious injury crashes involving young drivers in Auckland and these crashes resulted in 74 deaths and 749 serious injuries.  Targeting 18-24 year old male and female drivers, the main campaign objectives are:

 

i)  contribute towards a reduction in serious injury crashes involving young drivers across the Auckland region

ii) increase young driver’s safety awareness and understanding of the consequences of dangerous driving

iii)     continue to grow the Snapchat and Facebook database of young drivers. This follows on from the success of the May 2015 young driver campaign, whereby Auckland Transport generated 2,193 new likes on the “Youredriving” Facebook page and 5,185 new Snapchat followers.

 

23.    Based on the tagline of “You wouldn’t do that”, the three road safety themes are; Distraction, Speeding and Drink Driving. Three different scenarios will be developed into short 10 second videos and released on Snapchat and Facebook:

i)          you wouldn’t text while in a job interview. Don’t Text. You’re Driving.

ii)         you wouldn’t drink before hitting the gym. Don’t drink. You’re Driving.

iii)         you wouldn’t rush through a hot date. Don’t speed. You’re Driving.

 

24.    To help incentivise people, Auckland Transport will run a competition challenging Snapchat users to send in a snap of their own 10 second video (or static photo) showing a scenario where they “Wouldn’t do that”. The best entries will be posted on Snapchat for the public to vote on and the favourite choice each week, over a three week period, will receive a prize of an iPhone 6.

 

Public Transport Update – Rail Reliability

 

25.    Reporting to the October meeting of the Auckland Transport Board indicated that rail service delivery and punctuality is improving. ‘Punctuality’ is the percentage of rail services that arrive within 5 minutes of schedule at their final destination. ‘Rail Service’ is a measure of reliability based on the percentage of rail services that arrive at their final destination (i.e. don’t breakdown).

 

26.    The Southern Line which services Manurewa Local Board Area achieved the following results:

i)          punctuality – 94.6%; and

ii)         rail Service – 98.95%.

 

27.    This compares with the low point for Southern Line reliability in March and April 2015 in which the following results were recorded on this part of the network:

i)          punctuality – 77%; and

ii)         rail Service – 95%.

 

28.    The improvements on the Southern Line are consistent with a general increase in performance across the network. Figure 3 is graph of rail punctuality for all lines and services across the Auckland network. The graph shows three months of consistent improvement.

 


Figure 3 – Rail punctuality graph presented to the Auckland Transport Board in October 2015

 

 

 

Local Board Transport Capital Fund (LBTCF):

 

29.    Manurewa Local Board has a total pool of $ 2,668,064 available in this electoral term that can be spent on transport projects.  This figure is different to previous reports. A mistake was made in reporting that has been acknowledged, discussed with the Members and fixed.

 

30.    In this electoral term the Manurewa Local Board has identified six projects that are being investigated. Details of the projects and their status are included in Attachment A.

 

31.    Significant progress has been made in the last month with Firm Estimates of Cost being provided for most projects. 

 

32.    The Manurewa Local Board’s strategy was to ensure that the all available funding was utilised by investigating a large number of projects then selecting those that were; deliverable and matched the priorities of the Board. This is sensible risk management because it means that if a project is delayed or after investigation is found to be undeliverable it is easy to switch to delivering a different project.

 

33.    With Firm Cost Estimate now available the Manurewa Local Board was able to workshop the programme of current projects on 3 November 2015 and adjusted the programme. Figure 4 is a table listing the projects discussed at the workshop and their specific elements.

 

34.    The Manurewa Local Board discussed the projects and elements within two of the projects and decided on a course action. The Board decided to not pursue the following elements of the programme at this time:

 

i)         the areas of the ‘Manurewa Town Centre Pedestrianisation’ project that were dependent on the planned movement of the existing bus stops (Item 1a in Figure 4); and

 

ii)         the footpath element of the ‘Arts and Plants’ project (Item 2a in Figure 4)

 


 

Figure 4 – Table of Local Board Transport Capital Fund Projects including their Firm Estimate of Cost

 

 

35.    The Manurewa Local Board also decided to commit to the remainder of the projects and draft resolutions have been included in this report to action the Board’s intent.

 

 

Attachments

No.

Title

Page

aView

Summary of Auckland Transport Consultation for Manurewa Local Board for Period September to October 2015

25

bView

Summary of Manurewa Local Board Transport Captial Fund Projects - November 2015

27

     

Signatories

Author

Ben Stallworthy  – Elected Member Relationship Manager (South), Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

 

 


Manurewa Local Board

19 November 2015

 

 

Summary of Consultation Information Sent to the Manurewa Local Board in September and October 2015

 

 

Project

Description of Proposal

Dates

Response

Henriette Place Broken Yellow Lines

Rural residential blocks at 49 and 71 Mill Road, Totara Park are currently being developed. Extensive consultation was conducted with Auckland Transport through the resource consent specialist during the resource consent stage. The proposal includes the extension of Henriette Place situated in Totara Park. Construction has already commenced on site and a significant amount of work has been completed in the extension of Henriette Place.

 

The existing section of road on Henriette Place has No Stopping At All Times (NSAAT) pavement markings present on the northern side of the road due to the narrow road width. The extended section of Henriette Place will also contain NSAAT markings on the northern side of the road due to the narrow road width. It has to be noted that Henriette Place will be extended further  once the subsequent stages of the development commences, hence no NSAAT markings have been proposed at the turning head.

 

 

 

Portfolio Leaders 25 September  2015

No response at this time.

 


Manurewa Local Board

19 November 2015

 

 

Summary of Manurewa Local Board Transport Capital Fund Projects

2013-16 Electoral Term

Projects Submitted

Description

Current Status

New Footpaths in Manurewa

 

Improvements to the footpaths on Wiri Station Road

Construction authorized in April 2015.

Auckland Transport has provided a Rough Order of Cost (ROC) of $103,000 for delivery of this project.

The original proposal was modified and at the April 2015 Local Board meeting the Board resolved to accept and deliver a new option that involves providing pedestrian facilities at the signalised intersection of Wiri Station and Ash Road and having pedestrians cross to the north side of Wiri Station Road the Final Cost Estimate (FCE) of which is $103,000

 

Traffic calming options William Avenue and Kirton Crescent

Installing a traffic calming scheme in William Avenue and Kirton Crescent

In Januray 2015 the Manurewa Local Board requested investigation of traffic calming options in William Avenue and Kirton Crescent.

Auckland Transport  has completed investigations and reported back.

This project would require approximately eight speed humps to meet AT Code of Practice standards

The ROC is $180,000

At the April Manurewa Local Board meeting the the members decided to defer a decision on whether to proceed with the project until further consultation has been carried out.

After advice from Auckland Transport that comprehensive consultation would be better informed after detailed design has been completed the Manurewa Local Board decided to authorize expenditure for detailed design at the June 2015 Local Board meeting.

A map of the proposed design have been circulated and a Final Cost Estimate of $ 180,000 has been provided to the Board.

 

Arts and Plants

Creating a pedestrian and cycle link to Nathan Homestead and Auckland Botanical Gardens. Projects under investigation include: a new shared path, seating, new informative signage and safe crossing treatments.

Auckland Transport has provided a ROC of $858,283

In December 2014 the Manurewa Local Board authorized Auckland Transport to start detailed design.

During the design process some issues have arisen and a new plan was presented to the Town Centre Project Steering Group on 14 April 2014.

The Town Centre Project Steering Group did not believe the design met the Manurewa Local Board’s intent and further discussion was required.

A meeting with Manurewa Local Board, Richard Knott and Auckland Transport to explore options took place on Friday 15 May 2015. At the meeting consensus was reached and a proposed option supported by all parties was presented to the Town Centre Improvement Project Steering Group on Tuesday 19 May 2015.

The new option was supported by the Steering Group and at the June 2015 Manurewa Local Board meeting the detailed design was authorized.

A map of the proposed design have been circulated and a Final Cost Estimate of has been provided to the Board in November 2015 broken into two subordinate elements:

·      Footpaths - $ 530,000

·      Intersections and crossings - $ 575,000

The total Final Cost Estimate being $ 1,105,000

 

Great South Road/Railway station connectivity

This project will incorporate a range of practical opportunities to better link Great South Road and the Train Station. Potential improvements include: Easier movement through South Mall, wayfinding signage and real-time commuter information.

However, at the meeting held on on Friday 15 May 2015 the matter of tying Auckland Transport’s regional signage project into delivery of the improvements to the Manukau Town Centre and the route from there to the Botanic Gardens was discussed and was confirmed. 

 

Covered Walkway

Building a weather-proof cover on the station overbridge and across the SouthMall car park to link the station the mall and Great South Road.

Auckland Transport has provided a ROC of  $1,430,000

The contract for preliminary design was awarded

Auckland Transport presented drawings and preliminary design to the Town Centre Project Steering Group on 14 April 2015.The steering group was comfortable with how this project is progressing and  it was agreed that the detailed design should be authorized by the Local Board.

At the May 2015 Manurewa Local Board meeting a resolution authorizing commitment of the funds and requesting detailed design start was passed by the Board. 

A map of the proposed design have been circulated and a Final Cost Estimate of has been provided to the Board in November 2015.

The total Final Cost Estimate being $ 1,500,000

 

Great South Road (GSR) pedestrianisation

The Board is investigating a range of options for making Great South Road, Manurewa more pedestrian-friendly. Improvements may include: Building a gateway to Manurewa and enhanced pedestrian crossing facilities.

 

Auckland Transport has provided a ROC of $387,730

During the design process some issues have arisen and a new plan was presented to the Town Centre Project Steering Group on 14 April 2014.

A number of the proposed treatments are not appropriate given Great South Road is an over-dimensional route. Auckalnd Transport engineers are investigating what treatments or alternative options are possible with the aim of “a more pedestrian-friendly Manurewa”.

The Town Centre Project Steering Group did not believe the design met the Manurewa Local Board’s intent and further discussion is required.

A meeting with Manurewa Local Board, Richard Knott and Auckland Transport to explore options took place on Friday 15 May 2015. At the meeting consensus was reached and a proposed option supported by all parties was presented to the Town Centre Improvement Project Steering Group on Tuesday 19 May 2015.

The new option was supported by the Steering Group and at the June 2015 Manurewa Local Board meeting the detailed design was authorized.

A map of the proposed design have been circulated and a Final Cost Estimate of has been provided to the Board in November 2015 broken into two subordinate elements:

·      The areas of the ‘Manurewa Town Centre Pedestrianisation’ project that can be delivered prior to the planned movement of the existing bus stops - $ 176,000

·      The areas of the ‘Manurewa Town Centre Pedestrianisation’ project that were dependent on the planned movement of the existing bus stops - $ 260,00

The total Final Cost Estimate being $ 436,000

 

Te Mahia Station Upgrade

Removal of the current shelter and replacement with a modern safer structure.

This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.

LED Lighting in Manurewa Town Centre

Installing new poles and LED luminaires in and around the Manurewa Town Centre.

 

 

This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.

LED Lighting in the Clendon Town Centre

Installing new poles and LED lumniaires in and around the Clendon Town Centre.

 

 

This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.

Funds ‘carried over’  from the previous electoral term:                                                                           $ 888,102

(This figure was wrong in previous reports and has now been confirmed, reported to the Board and ammended)

Three years LBTCF allocations of $593,314 per annum:                                                                        $ 1,779,942

Total LBTCF funds available for allocation this electoral term:                                                             $ 2,668,064

 

New Footpaths in Manurewa (Wiri Station Road)                                                                             $ 103,000

Traffic calming options William Avenue and Kirton Crescent                                                        $ 180,000

Arts and Plants                                                                                                                                     $1,105,000

Covered Walkway (South Mall to rail station)                                                                                   $ 1,500,000

Great South Road pedestrianisation                                                                                                     $486,730

 

LBTCF fund potentially committed as at 31 October 2015                                   $ 3,324,000

 


Manurewa Local Board

19 November 2015

 

 

Allocation of sustainability and resilience budget

 

File No.: CP2015/15682

 

  

 

 

Purpose

1.       To seek approval from the Manurewa Local Board for allocation of their sustainability and resilience budget line ($15,000) to a water sensitive design programme to be delivered to schools in the Manurewa Local Board area in 2015/2016.

Executive Summary

2.       The Manurewa Local Board Plan identified a key environmental outcome in its Local Board Plan 2014-2017 that ‘our natural heritage and resources are preserved and nurtured for future generations.’

3.       To achieve this outcome, the Manurewa Local Board included a number of budget lines in its 2015/2016 locally driven initiatives (LDI) budget for environmental projects.

4.       These included:

·     support for the Manukau Harbour Forum ($12,000)

·     an Industrial Pollution Prevention Project ($15,000)

·     sustainability and resilience projects ($15,000).

5.       The first two budget lines above have both been allocated to projects for delivery. At a local board workshop on 3 November 2015 a number of proposals were presented to the local board to be delivered through their remaining sustainability and resilience budget line (see Attachment A).

6.       The local board members expressed a preference for a water sensitive design and education project to be delivered to one or two schools in the local board area. It is recommended that this project be approved for funding as outlined below.

 

Recommendations

That the Manurewa Local Board:

a)      allocates their $15,000 sustainability and resilience budget line to Infrastructure and Environmental Services department to deliver a water sensitive design programme in one to two schools in the Manurewa Local Board area in 2015/2016.

b)      requests that any significant changes in project delivery be brought back to the board for their approval.

 

Comments

7.       The Manurewa Local Board allocated $42,000 of its 2015/2016 Locally Driven Initiatives (LDI) budget to support the delivery of a local environment work programme in line with their Local Board Plan outcome that ‘our natural heritage and resources are preserved and nurtured for future generations.’

8.       Of this budget, the Manurewa Local Board allocated $12,000 to support the Manukau Harbour Forum on 14 May 2015 (Resolution number MR/2015/79). Another $15,000 was also allocated to an Industry Pollution Prevention Programme on 10 September 2015 (Resolution number MR/2015/1) to support the local board’s priority of improving the water quality of local waterways by addressing pollution at source.

9.       It is recommended that the board allocate the remaining $15,000 of their local environmental development budget to a water sensitive design programme to be delivered in one to two schools in the Manurewa Local Board area in the 2015/2016 financial year.

10.     Schools will participate in in-class, creative learning exercises which will be developed in partnership with council’s Enviroschools team and experienced contractors. These exercises will incorporate a number of stormwater education lessons delivered to students and teachers within the school about how to reduce stormwater impact on local waterways.

11.     The culmination of the project will be the incorporation of water sensitive design features at the school such as rain gardens and water detention tanks.

12.     Schools will be invited to participate in the programme and will be selected from schools currently engaged in environmental education programmes. The local board environment portfolio holders will be advised of the schools who express an interest in the programme once these are known.

Consideration

Local Board views and implications

13.     This report recommends a project for the local board to approve which will contribute to several key outcome areas identified in their local board plan for 2014-2017 such as ‘The health of the Manukau Harbour is improved’ and ‘Our freshwater streams are restored and protected.’

14.     It is also informed by feedback from board members at an environmental portfolio catch up on 22 October 2015 and a local board workshop held 3 November 2015.

Māori impact statement

15.     This report provides information for anticipated environmental programmes; it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

Implementation

16.     There are no additional implementation issues arising from this report. Regular reporting on project implementation will be through the quarterly report from the Infrastructure and Environmental Services department, or as required.

 

Attachments

No.

Title

Page

aView

Proposed Projects Sustainability and REsilience Budget 2015/2016

37

     

Signatories

Authors

Theresa Pearce – Relationship Advisor

Lucy Hawcroft – Senior Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 

Manurewa Skate Park Guardian Services

 

File No.: CP2015/23278

 

  

 

 http://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/writingareport.aspx

Purpose

1.       The purpose of this report is to request the Local Board to consider funding the skate park guardian services for the Randwick and Clendon skate parks from Locally Driven Initiative (LDI) Funding. 

Executive Summary

2.       Previously the Manurewa Local Board has resolved to fund $35,000 annually to provide skate park guardians at the Clendon and Randwick parks.

3.       The funding for this additional service was meant to have been transferred to Leisure who were tasked with managing this contract for service on behalf of the Local Board.

4.       Due to changes to the Local Board funding policy and some misunderstanding around the process, a request was not put forward to the Local Board for consideration as part of the Locally Driven Initiative (LDI) funding process which has meant that Leisure has had to continue to fund this service from core Asset Based Service (ABS) funding.

5.       Leisure is not in a position to continue to fund this through core ABS funding and requesting the Local Board consider funding this service from LDI funding for the remainder of the contract term.

 

Recommendation/s

That the Manurewa Local Board:

a)      Agree to fund the ongoing skate park guardian services for the Randwick and Clendon skate parks from Locally Driven Initiative funding through until the end of the contract on the 30th of October 2016.

 

 

Comments

6.       In June 2013 the Manurewa Local Board approved funding for skate park guardians at the Clendon and Randwick Park via resolution No MR/2013/151 and for staff to enter into a procure process to secure these services on the Local Boards behalf.

7.       In October 2013 a procurement process was undertaken for guardian services for 3 skate parks (Sir Barry Curtis, Randwick and Clendon) and a one year contract with two, one year right of renewals, put in place on the 1st of November 2013.

8.       The $35,000 in annual funding, agreed by the Local Board for the Clendon and Randwick skate park contracts, was to be transferred to Leisure to manage these contracts on behalf of the Local Board to cover the costs of these additional discretionary services that were over and above the core services provide by Leisure. 

9.       Due to timing and process issues, the funding wasn’t transferred and Leisure had to fund these services out of core operational budgets until such time as the funding could be formally transferred across. 

10.     With the changes to the Local Board funding policy and the introduction of the LDI funding in July 2015 a proposal should have been put forward for the Local Board to consider as part of the LDI funding request for 2015/16.  However due to a misunderstanding around new  process and that there had been a previous commitment to transfer the funding to Leisure, the correct process was not followed and has meant Leisure has continued to fund these services out of ABS funding when it should be funded from LDI funding. 

11.     The Local Board have expressed an interest for these services to continue and for the final right of renewal to be offered with some minor changes to the contract however with the new funding policy in place, for this service to continue it must be funded out of LDI funding, otherwise the contract will have to lapse.

12.     Leisure is committed to funding this service until the Local Board can consider this funding request and once a decision is made staff will work with the contractor to either extend the contract or wind down this contract.

13.     To date the performance of the contractor has been very good and all parties appear very satisfied with the services that have been provided over the past two years. If the Local Board agree to continue these services there is one change proposed which is to see the Randwick skate park come out of the existing contract and be managed separately by a local Trust which has the support of the existing contractor. 

14.     The value of the contract for both skate parks is $35,000 annually. 

Consideration

Local Board views and implications

15.     This request for LDI funding is outside of the existing process that has been put in place for considering LDI.  Leisure is not in a position to continue to fund these services out of ABS funding as these services are over and above base levels of service so if the Local Board do not wish to continue to fund these services Leisure would have to work through a process to exit this contract.

Māori impact statement

16.     These services ensure our skate parks are well maintained and safe for the community to use and are extremely popular with Maori children and young people.

Implementation

17.     If the recommendation is supported, staff will work through changes to the contract and transfer of the budget.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

Grant of new community leases in Manurewa Local Board area in 2015 - Group owned buildings
- 3 - 5 McVilly Road, Manurewa
- 7 Hill Road, Manurewa
- 7R Lupton Road, Manurewa

 

File No.: CP2015/06966

 

  

 

 

Purpose

1.       To seek Manurewa Local Board approval for new community leases to Manurewa Table Tennis Club Incorporated, Royal New Zealand Plunket Society Incorporated and Tamaki Playcentres Association Incorporated (Kohiwi Road Playcentre and Manurewa Playcentre).

Executive Summary

2.       Manurewa Table Tennis Club Incorporated (the Club) has been active in the area since 1947, on the current site since 1967 and in 2000 it completed extensions and renovations to its building at McVilly Road Reserve. The building houses table tennis facilities that are of a high standard and as such are used for Counties Manukau Table Tennis Association tournaments for the area. The Club is active and growing. The lease on the site expired on 30 September 2014 and the Club has applied for a new lease at 3 – 5 McVilly Road, Manukau Central (Site Plan Attachment A).

3.       The Royal New Zealand Plunket Society Incorporated (the Society) operates a Family Centre from its building to the rear of the Manurewa Library Complex Grounds, 7 Hill Road, Manurewa (Site Plan Attachment C). From these premises it delivers a mobile clinic service, Well Child service, playgroups, parents support groups, education and a car seat service. The building is open 6 days per week. The lease for the site expired on 31 May 2015 and the Society has applied for a new lease.

4.       The Tamaki Playcentres Association Incorporated (the Association) operates 16 playcentres in the South and East Auckland areas, each in conjunction with the local parents committee. The Kohiwi Road Playcentre at The Dale, 72R Coxhead Road, Manurewa (Site Plan Attachment E) caters for the Leabank / Manurewa Central area. The centre has a strong parents committee and currently has 22 families enrolled. Parents are actively involved in training and education programmes provided by the Association and children learn socialisation and skills through structured play. The lease for the site expired on 30 June 2015 and the Association has applied for a new lease.

5.       The Tamaki Playcentres Association Incorporated’s Manurewa Playcentre is at Lupton Road Reserve, 7R Lupton Road, Manurewa (Site Plan Attachment G). The centre has 19 parents involved and 25 children with the centre operating 5 mornings per week and in use at other times for meetings and training. The centre is managed and maintained through the participation of a strong parents committee. The lease for the site expired on 30 September 2013 and the Association has applied for a new lease.

6.       Community Outcomes Plans will be attached to each lease subject to Local Board approval (Attachments B, D, F and H).

7.       The Lessees own all the buildings and improvements on the sites occupied. As outlined in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have a right to apply for a new lease at the end of their occupancy term, there being no requirement to undertake an expression of interest process. The lessees wish to exercise this right.

 

Recommendation/s

That the Manurewa Local Board:

a)      Approves a new community lease to Manurewa Table Tennis Club Incorporated, McVilly Road Reserve, 3 – 5 McVilly Road, Manukau Central subject to the following conditions:

i)        Term – 10 years commencing 1 October 2014 with one 10 year right of renewal;

ii)       Rent - $1.00 per annum if requested;

iii)      A Community outcomes plan as approved and attached to the lease document;

iv)      All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

b)      Approves a new community lease to the Royal New Zealand Plunket Society Incorporated, Manurewa Library Complex Grounds, 7 Hill Road, Manurewa subject to the following conditions:

i)        Term – 10 years commencing 1 June 2015 with one 10 year right of renewal;

ii)       Rent - $1.00 per annum if requested;

iii)      A Community outcomes plan as approved and attached to the lease document;

iv)      All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

c)      Approves a new community lease to Tamaki Playcentres Association Incorporated for Kohiwi Road Playcentre, The Dale, 72R Coxhead Road, Manurewa subject to the following conditions:

i)        Term – 10 years commencing 1 July 2015 with one 10 year right of renewal;

ii)       Rent - $1.00 per annum if requested;

iii)      A Community outcomes plan as approved and attached to the lease document;

iv)      All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

d)      Approves a new community lease to Tamaki Playcentres Association Incorporated for Manurewa Playcentre, Lupton Road Reserve, 7R Lupton Road, Manurewa subject to the following conditions:

i)        Term – 10 years commencing 1 October 2013 with one 10 year right of renewal;

ii)       Rent - $1.00 per annum if requested;

iii)      A Community outcomes plan as approved and attached to the lease document;

iv)      All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

Comments

8.       The Manurewa Table Tennis Club Incorporated has been active in the Manurewa area since 1947. The Club was incorporated on 22 February 1966 and began operating from McVilly Road Reserve, 3 – 5 McVilly Road, Manukau Central in 1967. In 2000 the building was renovated and extended. The land is held in fee simple by Auckland Council and subject to the Local Government Act 2002.

9.       The building houses table tennis facilities are of a very high standard and of which the Club is very proud. The courts are used for Counties Manukau Table Tennis Association tournaments for the area. The Club is active and growing and has 46 regular members and is well used by casual users. The club membership is reflective of the area and the rooms are used 5 days per week for club play, as well as by school groups and a church group.

10.     The Club has a strong committee and is affiliated to both Counties Manukau Table Tennis Association and Table Tennis NZ. The committee wishes to continue to build its networks within the community, ensure its sustainability into the future and maximise the use of its building. It is happy for the building to be hired to other suitable groups to ensure best use is made of the facility.

11.     The Clubs lease of the site was for 15 years and expired on 30 September 2014. It is recommended that a new community lease be granted to Manurewa Table Tennis Club Incorporated, McVilly Road Reserve, 3 – 5 McVilly Road, Manukau Central for 10 years commencing 1 October 2014 with one 10 year right of renewal. The recommended rental is $1.00 per annum, if requested. The Club owns the building and is therefore responsible for maintenance and utilities.

12.     The Royal New Zealand Plunket Society Incorporated operates a Family Centre from its building to the rear of the Manurewa Library Complex Grounds, 7 Hill Road, Manurewa. The centre is managed by the Counties Manukau Area Branch of the Society but the lease is held by the Societies national body which has been incorporated since 9 November 1920. The land is held in fee simple by Auckland Council and subject to the Local Government Act 2002.

13.     From the premises the Society provides support and information on parenting issues, feeding, nutrition, child behaviour, post natal care and depression and provides one on one and group support. It delivers a mobile clinic service, the Plunket Well Child service, Before School checks, provides playgroups, parents support groups, coffee groups, training, education and a car seat rental service.

14.     The premises provides Plunket Centre services to the local community and is also the main hub for the surrounding area, supporting over 6000 participating family members in the wider south Auckland area. The building is open 6 days per week and staffed by full time, part time and volunteer personnel.

15.     The Society’s lease at the site was for 10 years with one 10 year right of renewal. It expired on 31 May 2015. It is recommended that a new community lease be granted to the Royal New Zealand Plunket Society Incorporated, 7 Hill Road, Manurewa for 10 years commencing 1 June 2015 with one 10 year right of renewal. The recommended rental is $1.00 per annum, if requested. The Society owns the building and is therefore responsible for maintenance and utilities.

16.     The Tamaki Playcentres Association Incorporated operates 16 playcentres in the South and East Auckland areas, each in conjunction with the local parents committee. Parents are actively involved in training and education programmes provided by the Association and manage and maintain local centres through a co-operative approach. Children learn socialisation and skills through structured play and are prepared for transition to school as confident learners.

17.     The Kohiwi Road Playcentre is situated at The Dale, 72R Coxhead Road, Manurewa and caters for families from the Leabank / Manurewa Central area. The land is held in fee simple by Auckland Council under the Local Government Act 2002.

18.     The centre currently has 22 families enrolled with 25 children regularly attending. It operates morning sessions five days each week and has an afternoon session on one day to acclimatise young children to a school schedule. The centre is used for children’s birthday parties, a local knitting club, kapa haka practice, education programmes, trainings and meetings. It has a strong parents committee that has a regular maintenance plan in place.  Parents involved find the training in both parenting and governance helps them in other areas such as job training.

19.     The Associations lease for the site was for 10 years and expired on 30 June 2015. It is recommended that a new community lease be granted to Tamaki Playcentres Association Incorporated for Kohiwi Road Playcentre, The Dale, 72R Coxhead Road, Manurewa for 10 years commencing 1 July 2015 with one 10 year right of renewal.

20.     Manurewa Playcentre is located on Lupton Road Reserve, 7R Lupton Road, Manurewa, land which is held by the Department of Conservation as a classified Local Purpose (Site for a Playcentre) Reserve and vested in Auckland Council in trust for that purpose. As such the reserve is correctly classified for the purpose for which it is being used.

21.     The centre has 19 parents involved, catering for 20 families and 25 plus children. The centre operates five mornings per week and one afternoon and also runs Playcentre holiday sessions, information and open days. The centre is used for children’s birthday parties, local fundraising activities, trainings and meetings. The centre’s participants are culturally diverse, it has 10 parents holding roles on the committee and its members are actively involved in the training programmes the Association delivers.

22.     The Associations lease for the site was for 10 years and expired on 30 September 2013. It is recommended that a new community lease be granted to Tamaki Playcentres Association Incorporated (Manurewa Playcentre), 7R Lupton Road, Manurewa for 10 years commencing 1 October 2013 with one 10 year right of renewal. The rent recommended for both leases is $1.00 per annum if requested. The Association is responsible for all maintenance and utilities.

23.     Community Outcomes Plans will be attached to each lease subject to Local Board approval and will be reported upon annually. The lessee’s own the buildings and improvements on the sites specified. Groups that own their own buildings have a right to apply for a new lease at the end of their occupancy term, there being no requirement to undertake an expression of interest process.

Consideration

Local Board views and implications

24.     The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

25.     The recommendations have been discussed with the Local Board portfolio holder.

26.     Council staff have sought input from relevant council departments.

Māori impact statement

27.     There are no significant changes or impacts for Maori associated with the recommendations in this report. Maori benefit as users of the clubs and facilities.

28.     Of particular note the Manurewa Table Tennis Club Incorporated has a membership that is made up of 63% Maori members. The Kohiwi Road Playcentre has an average of 68% of its member families being Maori and both playcentres have links to the local marae and kaumatua.

Implementation

29.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

30.     All costs involved in the preparation of lease documents are borne by Auckland Council.

 

Attachments

No.

Title

Page

aView

Site Plan for Manurewa Table Tennis Club Inc

47

bView

Manurewa Table Tennis Club Inc Community Outcomes Plan

49

cView

Site Plan for Royal NZ Plunket Society Manurewa

51

dView

Royal NZ Plunket Manurewa Community Outcomes Plan

53

eView

Site Plan for Tamaki Playcentres - Kohiwi

55

fView

Tamaki Playcentres Kohiwi Community Outcomes Plan

57

gView

Site Plan for Tamaki Playcentres - Manurewa (Lupton)

59

hView

Tamaki Playcentres Manurewa Community Outcomes Plan

61

     

Signatories

Authors

Christine Benson - Community Lease Advisor  

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 

Grant of new community leases in Manurewa Local Board area in 2015 - council owned buildings
- Finalyson Homestead, Mountfort Park, 25R Dr Pickering Avenue, Manurewa
- Gallaher Park, 21R Alfrston Road, Manurewa

 

File No.: CP2015/23031

 

  

 

 

Purpose

1.       To seek Manurewa Local Board direction regarding the establishment of new community leases at Finlayson Homestead, Mountfort Park, 25R Dr Pickering Avenue, Manurewa and Gallaher Park, 21R Alfriston Road, Manurewa.

Executive Summary

2.       Counties Manukau Sports Foundation (the Foundation) has held a lease for Finlayson Homestead in Mountfort Park (Site Plan Attachment A) from which staff and volunteers facilitate activities promoting involvement in sport and supporting sports clubs in the South Auckland area. It has a catchment area of approximately 470,000 people from Otahuhu to Pukekohe and its key deliverables include working with schools, clubs, organisations and communities running and supporting programmes and events to increase active recreation, participation and excellence in sports.

3.       The Foundations lease for the building expired on 30 June 2012 and it has applied for a new lease in order to continue to provide its service. Should a new community lease be granted to Counties Manukau Sports Foundation it is recommended for a term of five years with one five year right of renewal. A Community Outcomes Plan would be an attachment to the lease subject to Local Board approval (Attachment B).

4.       All Seasons Community Sports Trust (the Trust) has held a lease for the sports pavilion at the grandstand at Gallaher Park (Site Plan Attachment C) since 1998. It is a strong club of 2400 players with both summer and winter modules being run. The Trust has a well-run committee and is affiliated to Counties Manukau Touch Association and Touch New Zealand.

5.       The Trusts lease for the building expired on 30 June 2012 and it has applied for a new lease. Should a new community lease be granted to All Seasons Community Sports Trust the recommended term is for five years with one five year right of renewal although the Local Board is able to consider different terms to take into account any future plans for the park. A Community Outcomes Plan would be an attachment to the lease subject to Local Board approval (Attachment D).

6.       As with any investment of public resources, on the expiry of a lease it is good practice to review the alternatives for achieving desired outcomes. In leasing practice, one of the ways this can be achieved is an expression of interest process requesting applications from interested groups. This allows for a publicly contestable process and the opportunity to gauge interest and assess best use.

7.       The Manurewa Local Board may choose to grant a new community lease to Counties Manukau Sports Foundation and All Seasons Community Sports Trust or may choose to call for expressions of interest for the lease of these Council owned buildings. The benefits and challenges of each approach are set out in Attachment E.

 

Recommendation/s

That the Manurewa Local Board:

a)      Confirms its preferred approach to establishing new leases at Finlayson Homestead, Mountfort Park, 25R Dr Pickering Avenue, Manurewa and the sports pavilion at Gallaher Park, 21R Alfriston Road, Manurewa from the following options.

Option One

b)      Approves a new community lease to Counties Manukau Sports Foundation for Finlayson Homestead, Mountfort Park, 25R Dr Pickering Avenue, Manurewa subject to the following conditions:

i)          Term – 5 years commencing 1 December 2015 with one 5 year right of renewal;

ii)         Rent - $1.00 per annum if requested;

iii)         An annual subsidised maintenance fee of $500.00 per annum;

iv)        A Community Outcomes Plan as approved be attached to the lease document;

v)         All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

c)      Approves a new community lease to All Seasons Community Sports Trust for the sports pavilion at Gallaher Park, 21R Alfriston Road, Manurewa subject to the following conditions:

i)          Term – 5 years commencing 1 December 2015 with one 5 year right of renewal;

ii)         Rent - $1.00 per annum if requested;

iii)         An annual subsidised maintenance fee of $500.00 per annum;

iv)        A Community Outcomes Plan as approved be attached to the lease document;

v)         All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

Option Two

d)      Approves an expression of interest process for appropriate recreation groups for a community lease at Finlayson Homestead, Mountfort Park, 25R Dr Pickering Avenue, Manurewa and the sports pavilion at Gallaher Park, 21R Alfriston Road, Manurewa, with eligible applicants reported to the Local Board for a decision.

 

Comments

8.       Counties Manukau Sports Foundation has been incorporated since 20 May 1991 and has operated from Finlayson Homestead, Mountfort Park since 1996. Mountfort Park incorporates land at 25R Dr Pickering Drive, Manurewa held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977.

9.       The Foundation has a team of staff and volunteers working from the Homestead facilitating activities that promote involvement in sport and supporting sports clubs in South Auckland. They have a catchment area of approximately 470,000 people and cover areas from Otahuhu to Pukekohe including a strong presence in Manurewa.

10.     The Foundation builds strong networks with sports clubs in the area assisting with plans and capacity building. It works with schools, early childhood centres, clubs, organisations and communities running and supporting programmes and events that increase active recreation and participation in sports. It facilitates training to ensure people have an understanding of and access to the positive benefits coming from an active lifestyle and achievement and skills learned from sports.

11.     The Foundations lease for the building expired on 30 June 2012. Should a new community lease be granted to Counties Manukau Sports Foundation for Finlayson Homestead at Mountfort Park, 25R Dr Pickering Avenue, Manurewa it is recommended this be for five years commencing 1 December 2015 with one five year right of renewal. The Foundation has been holding over on the terms and conditions of their old lease so a new lease can take effect from 2015.

12.     The rent recommended would be $1.00 per annum if requested with an annual subsidised maintenance fee of $500.00 per annum. This is the standard fee recommended for groups with sole use of a Council owned building. The foundation would be responsible for some maintenance that would be set out in a schedule attached to the lease and for the payment of utilities. A Community Outcomes Plan would be an attachment to the lease subject to Local Board approval and reported upon annually.

13.     All Seasons Community Sports Trust has been incorporated since 30 October 1996 and has held a lease for the sports pavilion at the grandstand at Gallaher Park since 1998. The portion of Gallaher Park, 21R Alfriston Road, Manurewa where the building is situated is land held in fee simple by Auckland Council under the Local Government Act 2002.

14.     The Trust operates a strong touch rugby club of 2400 players with both summer and winter modules being run. Many players come from the local area and the Trust also run tournaments for school children, representative players and for the NZ Police. The Trust has a well-run committee and is affiliated to Counties Manukau Touch Association (the Association) and Touch New Zealand. The Association runs tournaments on the grounds and uses the building for their meetings. The Club reports the grounds are the only dedicated touch rugby park in the country.

15.     The building is used for meetings, community events and by members. The Trust is actively encouraging more and better use of the facility. The Trust promotes team work, a family and social environment and members learn skills in refereeing, committee work and running large tournaments and events.

16.     The Trusts lease for the building expired on 30 June 2012. Should a new community lease be granted to All Seasons Community Sports Trust for the sports pavilion, Gallaher Park, 21R Alfriston Road, Manurewa the recommended term is for five years with one five year right of renewal. The Trust has been holding over on the terms and conditions of their old lease so a new lease could take effect from 1 December 2015.

17.     The rent recommended would be $1.00 per annum if requested with an annual subsidised maintenance fee of $500.00 per annum for occupation of a Council owned building. The Trust would be responsible for some maintenance that would be set out in a schedule attached to the lease and for utilities. A Community Outcomes Plan would be an attachment to the lease subject to Local Board approval.

18.     Gallaher Park may be impacted by future work and developments in the area including the Manurewa Town Centre Revitalisation Project, beautification work and investment. If a community lease for the sports pavilion is likely to be impacted by this work the Local Board is also able to consider a different term of lease to take into account any future plans.

19.     As with any investment of public resources, on the expiry of a lease it is good practice to review the alternatives for achieving desired outcomes. In leasing practice, an expression of interest process, requesting applications from interested groups, allows for a publicly contestable process and the opportunity for achieving delivery of outcomes.

20.     The Manurewa Local Board may choose to grant a new community lease to Counties Manukau Sports Foundation and All Seasons Community Sports Trust or may choose to call for expressions of interest for the lease of these Council owned buildings. The benefits and challenges of each approach are set out in Attachment E.

21.     Should an expression of interest process be desired an advertisement would be run calling for applications from groups with an active recreation focus to suit the classification and zoning of the land. Applications would be assessed and reported to the board for a decision to be made as to the successful applicant. Applications by Counties Manukau Sports Foundation and All Seasons Community Sports Trust for the respective buildings would be reviewed in this process alongside other applicants.

Consideration

Local Board views and implications

22.     The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

23.     The recommendations have been discussed with the Local Board portfolio holder.

24.     Council staff have sought input from relevant council departments.

Māori impact statement

25.     Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Maori.

Implementation

26.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

27.     All costs involved in the preparation of lease documents are borne by Auckland Council. All costs associated with the advertisement of vacancies and opportunities as a result of expired leases of Council owned buildings are borne by Auckland Council.

 

Attachments

No.

Title

Page

aView

Site Plan for Counties Manukau Sports Foundation

67

bView

Counties Manukau Sports Community Outcomes Plan

69

cView

Site Plan for All Seasons Community Sports Trust

71

dView

All Seasons Sports Community Outcomes Plan

73

eView

Benefits and Challenges of Incumbent / EOI processes

75

     

Signatories

Authors

Christine Benson - Community Lease Advisor  

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 

Support to classify Laurie Gibbons Memorial Park, 38R Gibbons Road, Weymouth and grant of new community lease

 

File No.: CP2015/20245

 

  

 

 

Purpose

1.       To seek Manurewa Local Board support to classify Laurie Gibbons Memorial Park, 38R Gibbons Road, Weymouth as a recreation reserve and approval to grant a new community lease for Weymouth Rugby Football Club Incorporated.

Executive Summary

2.       Weymouth Rugby Football Club Incorporated (the Club) has been active in the Weymouth area since 1972. The Club fields four teams at Laurie Gibbons Memorial Park (Site Plan Attachment A) in the winter season and is involved in touch rugby and youth softball in the summer. The clubrooms are used for community zumba and church meetings as well as member meetings and functions.

3.       The Club is in a period of rebuilding and has recently undertaken structural work to ensure the buildings safety, although the building requires ongoing work. A Feasibility Study in 2014 identified the need for a new sport complex in the area but there are no firm plans at present. In the interim the Club has applied for a new lease and this is recommended albeit for a shorter than usual term.

4.       The portion of Laurie Gibbons Memorial Park the Football Club is sited on is Allotment 36A Village of Weymouth held by the Crown through the Department of Conservation as an unclassified recreation reserve. Although administered by Auckland Council it is not held in trust by council due to the unclassified status and any lease issued would need to be done by way of concession, a lengthy process.

5.       If the land was classified as a recreation reserve it would vest with council in trust for that purpose and a lease can be granted more easily. The board is asked to support the classification of the reserve and recommend approval by the Parks, Recreation and Sport Committee.

6.       A Community Outcomes Plan will be an attachment to the lease subject to Local Board approval (Attachment B).

 

Recommendation/s

That the Manurewa Local Board:

a)      Supports the classification of Laurie Gibbons Memorial Park, 38R Gibbons Road, Weymouth, Allotment 36A Village of Weymouth as recreation reserve pursuant to Section 16 (1) of the Reserves Act 1977 and recommends approval by the Parks, Recreation and Sport Committee.

b)      Subject to successful classification approves a new community lease to Weymouth Rugby Football Club Incorporated, Laurie Gibbons Memorial Park, 38R Gibbons Road, Weymouth on the following conditions:

i)        Term – 5 years commencing 1 December 2015 with one 5 year option of renewal;

ii)       Rent - $1.00 per annum if requested;

iii)      The inclusion of a clause in the lease that 6 months’ notice to terminate the lease could be given if future plans to develop the site proceed within the term and affect the lease;

iv)      A Community Outcomes Plan as approved and attached to the lease document;

v)      All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

 

Comments

7.       The Weymouth Rugby Football Club was incorporated on 21 April 1972 and has been active in the area since. The Club is sited on Laurie Gibbons Memorial Park, 38R Gibbons Road, Weymouth. This land, Allotment 36A Village of Weymouth is held by the Crown through the Department of Conservation as an unclassified recreation reserve and administered by Auckland Council for that purpose. In its present unclassified state any lease issued would need to be done by way of concession under Part IIIB of the Conservation Act 1987, a lengthy process.

8.       If the land was classified as a recreation reserve it would vest with Auckland Council in trust for that purpose and a lease can be granted more easily. This is the correct classification for this land based on its use so classifying the land will correct an historic anomaly. The board is asked to support the classification of the reserve and recommend approval by the Parks, Recreation and Sport Committee. Any lease granted would contain a treaty clause to reflect the underlying Crown ownership.

9.       The Club currently fields four teams in the winter rugby season with 80 players, 30 core club members and a committee of 10 members. It is affiliated to the Counties Manukau Rugby Football Union and the Union has been assisting the Club with maintenance and planning. The Club is involved in touch rugby and youth softball in the summer season. The clubrooms are used for community zumba and church meetings as well as member meetings and functions.

10.     The Club is in a period of rebuilding having elected a new committee in 2014 and attracting back successful committee members from the past that were active when the Club was running well. The committee has acted on a building report from 2013 and undertaken essential structural work to ensure the buildings safety although the building requires ongoing work. Although some cosmetic work is being undertaken by club members and through working bees the Club does not have sufficient finances to fully revitalise the building, and this would likely fall outside the useful life of the building.

11.     A Feasibility Study commissioned by the Manurewa Local Board in 2014 identified the limitations of the present building and the need for a new multisport complex, particularly in light of growth in the area. However there are no firm plans and budget is not presently allocated. In the interim the Club is building on its numbers and capacity and would like to continue to operate in the area. It is recommended this could be accomplished by granting a new lease but with a shorter term and renewal period to allow for any future plans. A clause could be added to the lease to give the Club six months’ notice of termination of the lease if future plans for the development of the Domain were to proceed within the leased period and affect the lease. This would provide some flexibility for future plans whilst enabling a lease.

12.     The Clubs lease was for 15 years with two subsequent 5 year renewals and expired on 29 June 2013. The Club has been holding over on this lease and a new lease can start from 2015. It is recommended a new community lease be granted to the Weymouth Rugby Football Club Incorporated at Weymouth Domain, 38R Gibbons Road, Weymouth for 5 years commencing 1 December 2015 and subject to a successful classification process taking place. It is recommended the lease carry an option for a 5 year renewal term which will allow the matter to be reassessed at the time and the renewal actioned if appropriate. The rent recommended is $1.00 per annum if requested and as it is a group owned building the Football Club is responsible for maintenance and utilities. Council is responsible for the changing rooms and toilets at the end of the building.

13.     A Community Outcomes Plan will be attached to the lease subject to Local Board approval and will be reported upon annually.

Consideration

Local Board views and implications

14.     The recommendations within this report fall within the Local Board’s allocated authority relating to the local, recreation, sports and community facilities.

15.     The recommendations have been discussed with the Local Board portfolio holder.

16.     Council staff have sought input from relevant council departments.

Māori impact statement

17.     There are no significant changes or impacts for Maori associated with the recommendations in this report. Maori benefit as users of the clubs and facilities.

Implementation

18.     The recommendations within this report do not trigger the Auckland Council Significance Policy.

19.     All costs involved in the preparation of lease documents are borne by Auckland Council.

 

Attachments

No.

Title

Page

aView

Site Plan for Weymouth Rugby Football Club Inc

81

bView

Weymouth Rugby Club Community Outcomes Plan

83

     

Signatories

Authors

Christine Benson - Advisor Community Lease

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 

Nathan Homestead Financial Year 2016 (FY16) Capex Renewals Work Programme

 

File No.: CP2015/22610

 

  

 

 

Purpose

1.       To present the Nathan Homestead financial year 2016 (FY16) capital renewals work programme for approval.

Executive Summary

2.       The FY16 capital renewals budget for Nathan Homestead is $351,500.

3.       Five health, safety and compliance building reports were commissioned by Auckland Council Property Department. The reports covered fire, access, roof, electrical and asbestos and confirmed that urgent work is required to ensure Nathan Homestead complies with a number of accessibility, fire and health and safety standards. The reports’ findings have been used by staff to develop the FY16 renewals work programme.

4.       The health, safety and compliance work has been priced by the Property Department and will exhaust the full FY16 capital renewals budget ($351,500). The work required is detailed in Attachment A.

5.       The works are basic urgent requirements and do not compromise or limit potential future changes the local board may endorse through the Nathan Homestead and David Nathan Park Strategic Business Plan.

6.       Additional improvement and upgrade opportunities have been identified by Member Wrightson, the health, safety and compliance reports, and on-site staff. These opportunities will be scoped and developed as part of the Nathan Homestead and David Nathan Park Strategic Business Planning project.

7.       A prioritised improvements list and indicative costings will be presented as part of the action plans embedded within the Strategic Business Plan. The local board will be able to debate and prioritise the proposed actions when the draft Strategic Business Plan is discussed at a workshop on 26 November.

8.       Some of the improvements can be funded by the FY17 capital renewals budget of $189,060, while others would require additional capital investment by the local board.

 

Recommendation/s

That the Manurewa Local Board:

a)      approve the Nathan Homestead FY16 capital renewals work programme as outlined in Attachment A.

 

 

Comments

9.       The FY16 capital renewals budget for Nathan Homestead is $351,500.  This budget is a combination of the Arts Facility Renewals budget line ($16,465) and a portion of the Community Leases Renewals budget line ($445,360).

10.     Five health, safety and compliance building reports were commissioned by Auckland Council Property Department. The reports covered fire, access, roof, electrical and asbestos and have been used by staff to develop the FY16 renewals work programme.

11.     The reports confirm that urgent work is required to ensure Nathan Homestead complies with a number of accessibility, fire and health and safety standards.  The work required is outlined in Attachment A.  This health, safety and compliance work has been priced by the Property Department and will exhaust the full FY16 capital renewals budget of $351,500.

12.     The local board requested staff consider the long term strategic business planning currently underway for Nathan Homestead and David Nathan Park when undertaking renewals planning. This is to ensure that any renewals investment decisions are aligned to the long-term purpose and use of the building and site. The renewals works outlined in Attachment A are basic urgent requirements and do not compromise or limit potential future changes the local board may endorse through the Nathan Homestead and David Nathan Park Strategic Business Plan.

13.     The health, safety and compliance reports also identified basic building condition, usability and future proofing works that the local board should consider prioritising for its FY17 capital renewals budget.  These include:

·    full lighting and heating upgrades

·    flooring

·    toilet and kitchenette replacements in the main building; and

·    functional improvements (such as flooring, toilet, curtains, and space reconfiguration) in the theatre/performance space.

14.     In addition to improvement options identified in the health, safety and compliance reports, staff met Member Wrightson on-site on 19 August 2015 to discuss potential utilisation and improvements of the theatre/performance space.  In order for the space to be a fit-for-purpose dedicated home for performing arts, the following improvements were identified:

·    heating/cooling system

·    flooring, curtains, lighting and sound

·    costume and prop storage

·    toilets

·    internal door heights

·    theatre entrance reconfiguration

·    site signage

·    internal connection between dressing room and Rock and Mineral Club area; and

·    refit of Rock and Mineral Club spaces for flexible multi-use.

15.     The improvement and upgrade opportunities identified by Member Wrightson, the health, safety and compliance reports, and on-site staff will be further scoped and developed as part of the Nathan Homestead and David Nathan Park Strategic Business Planning project. A prioritised improvements list and indicative costings and budget sources will be presented as part of the action plans embedded within the Strategic Business Plan. The local board will be able to debate and prioritise the proposed actions when the draft Strategic Business Plan is discussed at a workshop on 26 November.  It should be noted that some of the improvements can be funded by the FY17 capital renewals budget of $189,060, while others would require additional capital investment by the local board.

Consideration

Local Board views and implications

16.     The work programme is based on health, safety and compliance reports requested by the local board. The local board is aware that non-compliance and health and safety renewals works are a required priority, and that other identified improvement works will be scoped and planned as part of the Nathan Homestead and David Nathan Park Business Planning Project.

Māori impact statement

17.     Manu whenua were invited to participate in the strategic business planning process for David Nathan Park and Nathan Homestead, including asset management and renewals planning.  Ngāti Te Ata Waiohua advised they would not be actively involved in the planning work, but asked to be kept up to date as plans were confirmed.

Implementation

18.     The Property Department will manage the detailed planning and contracting of renewals works in consultation with Arts and Culture staff.  Works will be scheduled to minimise disruption to users and customers.

 

 

Attachments

No.

Title

Page

aView

Manurewa Local Board - Proposed Nathan Homestead Renewals Programme 2015/2016

89

     

Signatories

Authors

Naomi Singer – Arts & Culture Advisor

Authorisers

Graham Bodman – General manager – Arts, Community and Events

Rex Hewitt – Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 

Proposed Wiri Business Improvement District boundary expansion and funding

 

File No.: CP2015/22506

 

  

 

 

Purpose

1.       This report seeks the approval of the Manurewa Local Board for the proposed Wiri Business Improvement District (BID) boundary expansion; and presents an application for funding support for the expansion campaign.  Wiri Business Association (WBA) operates as a Business Improvement District (BID) and is required, under the BID policy (2011), to seek local board support of the proposed BID boundary expansion.

Executive Summary

2.       WBA wants to expand their current BID boundary to include the wider Wiri industrial area.

3.       Under the Auckland Regional BID Policy (2011), local board support for the proposed BID boundary is required.

4.       The WBA has applied to the Manurewa Local Board for funding to support the proposed BID boundary expansion.  Total funds requested are $40,000 over the 2015/2016 and 2016/2017 years.  The total estimated cost for the BID expansion campaign is $57,893 (see Appendix C for a detailed budget).

5.       The WBA was set up to support its members and foster business success in 2006.  It achieves this by providing leadership, forging linkages and realising business opportunities.  WBA is here to add value to its members as an advocate on their behalf.  It can represent a wider strategic view than an individual member and it presents the genuine opportunity for integrated and collective action for the benefit of all.

6.       The WBA see the proposed BID boundary expansion as a priority in order to service the whole business community in the Wiri industrial area.

 

Recommendation/s

That the Manurewa Local Board:

a)      Approve the attached Wiri Business Association proposed Business Improvement District boundary expansion map.

b)      Allocate a total of $40,000 from the 2015/2016 and 2016/2017 local board budget to the Wiri Business Association to support the proposed Business Improvement District boundary campaign, subject to a formal funding agreement.

c)      Endorse the establishment of a Wiri Steering Group to guide and support the Wiri Business Association in their work to expand their Business Improvement District boundary.

 

 

Comments

7.       The WBA’s strategic plan aims to deliver excellent service to business in Wiri.

8.       The WBA as a united group of businesses and organisations takes every opportunity to influence the direction of the Wiri industrial area; the successful expansion of their boundary will enhance the opportunity to represent business in the future development of the Wiri industrial area.

9.       The WBA has been a Business Improvement District since 2006 and is one of 48 BIDs operating across the Auckland Region.

10.     WBA plays a significant role in facilitating and creating local economic development in the Manurewa Local Board area.  Activities include; crime prevention initiatives delivered in partnership with Counties Manukau Police and the Maori Wardens, security patrols, business support, events, the Southern Business Market, networking and advocacy on behalf of members to the Auckland Council and Auckland Transport.

11.     WBA currently collects $199,650 (excluding GST) annually from the BID target rate.  The BID expansion, if successful, would increase the BID target rate to $450,000.

12.     WBA signalled their intention to expand their BID boundary at their Annual General Meeting held on 29 October 2014.  The added value to the business and property owners in the proposed boundary expansion area would include specialist crime prevention support, business support, events, networking and advocacy.

13.     The WBA covers a Business Improvement District which is bound by Druces Road, Kerrs Road, Ash Road, Lambie Drive and State Highway 20; see attached Appendix B.  This is only a part of the Wiri industrial area which comprises a much larger area of businesses that are not serviced by the WBA.

14.     A draft map of the proposed BID boundary expansion is attached as Appendix A.

Consideration

Local Board views and implications

15.     The WBA proposed BID boundary expansion will be mainly in the Manurewa Local Board area although a section will cross over into the Otara Papatoetoe Local Board area north of SH20.  A report seeking approval of the proposed boundary expansion map will be presented to the Otara Papatoetoe Local Board.

16.     There are several locations where the WBA proposed BID boundary expansion will be in close proximity to the proposed Manukau Central Business Association boundary expansion.  There is an ongoing dialogue between the two BIDs that has resolved any overlaps and the two organisations work in partnership on joint networking events for members.

17.     One of the key deliverables for the WBA Strategic Plan 2014-2019 was the proposed boundary expansion and the WBA Strategic Plan was approved and funded by the Manurewa Local Board.

18.     The WBA presented the proposed BID boundary expansion and funding request at a Manurewa Local Board workshop on 15 September 2015.  At the workshop the Manurewa Local Board suggested that a Wiri Steering Group be established to guide and support the Wiri Business Association in their work to expand their Business Improvement District boundary.  A similar approach has been adopted for the Manurewa Town Centre development.

Māori impact statement

19.     Maori businesses located within the WBA proposed BID boundary expansion area will be consulted with, balloted and receive the benefits under the same policy regulations as non-Maori businesses.

Implementation

20.     The WBA will be responsible for all the activities involved in the expansion process including reporting to the Manurewa Local Board on actions taken and funding spend. Limited support from the BID Partnership Team towards achieving this expansion will be available over the 2015/2016 financial year and none will be available in the 2016/2017 financial year.

 

Attachments

No.

Title

Page

aView

Wiri Proposed BID boundary expansion map

95

bView

Wiri Current BID boundary map

97

cView

Wiri proposed BID boundary expansion budget

99

     

Signatories

Authors

Jeremy Pellow - BID Partnership Advisor

Authorisers

John Duguid - General Manager - Plans and Places

Rex Hewitt - Relationship Manager

 



Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 

Manurewa Local Board Local Grants Round One 2015/2016

 

File No.: CP2015/24458

 

  

 

 

Purpose

1.       The purpose of this report is to present applications received for round one of the Manurewa Local Board Local Grants 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Manurewa Local Board has set a total community funding budget of $184,000 and local events budget of $266,000 for the 2015/2016 financial year.

3.       A total of $14,323.00 was allocated from the community budget for the quick response round one leaving a total of $169,677. A total of $205,533.84 was allocated from the local events budget leaving a remainder of $60,466.16 to be distributed.

4.       Twenty-five applications were received in this round of which eleven were multi-board applications with a total request of $141,723.05.

 

Recommendation/s

That the Manurewa Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

 Table One: Manurewa Local Board Round One Local Grant Applications

Applicant

Main Focus

Project Title

Requested

Ineligible/

Eligible

Communicare CMA (AK) Inc

Community

Towards the rental cost of the venue

$1,840.00

Eligible

Sir Peter Blake Marine Education and Recreation Centre

Sport and recreation

Towards the cost of travel and cost to host school students for one day at the Marine Centre

$4,000.00

Eligible

PHAB Association Auckland Ltd

Community

Towards employing a Samoan youth worker to support the Pasifika programme

$5,000.00

Eligible

Foundation for Youth Development

Community

Towards the salary of a coordinator and delivery expenses for the programme delivery

$10,000.00

Eligible

New Foundations Trust

Community

Towards the cost of hiring mentors to support at risk dis-engaged students for a one-on-one mentoring programme at James Cook High School

$5,000.00

Eligible

Manukau Golf Club Inc.

Sport and recreation

Towards the cost of rates

$3,500.00

Eligible

New Foundations Trust

Community

Towards the cost of hiring mentors to support at risk dis-engaged students for a one-on-one mentoring programme at various schools in Manurewa

$5,000.00

Eligible

Urban Neighbours of Hope

Community

Towards the costs of activities and purchasing greenstones for the presenters

$3875.00

Eligible

Homai Safety Panel

Community

Towards hiring the activity equipment for the Homai Community Fun Day

$3,500.00

Eligible

Weymouth Playcentre

Community

Towards the cost to upgrade the playground to meet New Zealand safety standards

$5,000.00

Eligible

Elite LD Limited

Community

Towards the venue hire and workshop material costs to run Manurewa life classes named ‘unlock your potential’

$2,467.54

Eligible

Kohiwi Rd Playcentre

Community

Towards the costs to  upgrade areas of the playground to meet New Zealand safety standards

$5,000.00

Eligible

John Walker Find Your Field of Dreams Foundation

Sport and recreation

Delivery of the community swim programme

$35,000.00

Eligible

New Zealand Sikh Women’s Association (Inc.)

Events

Towards the delivery costs of  the Mela Trinjana Da 2016 event

$17,900.00

Eligible

Auckland City Mission

 

Community

 

Multi-board application towards the annual food and distribution costs of the crisis care and community services emergency food parcel programme

$10000

Eligible

Autism New Zealand Incorporated - Auckland Branch

Community

 

Multi-board application towards operating costs

$2000

Eligible

Children's Autism Foundation

 

Community

 

Multi-board application towards venue hire, contracting professional services to facilitate programmes and staff salaries for providing programme support

$2972.20

Eligible

Counselling Services Centre

 

Community

 

Multi-board application towards heat-pumps and air- conditioning units including installation

$2206.66

Eligible

Hindu Heritage Research Foundation(NZ)

Events

 

Multi-board application towards the truck stage and waste management

$2000.00

Eligible

Maa Shakti Charitable Trust

 

Events

 

Multi-board application towards the venue hire, marquees, food stalls, fireworks, public announcement system, lights, video shooting, trophies, food and refreshments, advertisement and publicity, printing and stage performances.

$5000.00

Eligible

RainbowYOUTH

 

Community

 

Multi-board application towards promotion and establishment costs for a support group

$733.02

Eligible

Saffas pay it forward NZ

 

Community

 

Multi-board application towards the cost of lunch and toys

$2000.00

Eligible

Shakti Asian Women's Centre Incorporated

 

 

 

Community

 

Multi-board application towards the training and reimbursement for the community advocates expenses

$1130.00

Eligible

South Auckland Tongan Seventh Day Adventist Community

Community

 

Multi-board application towards purchase of the musical equipment

$3013.13

Eligible

Urban EcoLiving Charitable Trust

 

Environment

 

Multi-board application towards the costs associated with contracting experienced and qualified teachers to deliver the Tread Lightly Caravan programme to students

$3585.50

Eligible

Total

 

 

$141,723.05

 

 

 

 

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Manurewa Local Board adopted its grants programme on 01 April 2015 (see Attachment A).

6.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

 

7.       The Manurewa Local Board will operate two local grant rounds for this financial year.

8.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staffs have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

9.       The Manurewa Local Board has set a total community funding budget of $184,000 and local events budget of $266,000 for the 2015/2016 financial year.

10.     A total of $14,323.00 was allocated from the community budget for the quick response round one leaving a total of $169,677. A total of $205,533.84 was allocated from the local events budget leaving a remainder of $60,466.16 to be distributed.

11.     Twenty-five applications were received in this round of which eleven were multi-board applications. With a total request of $141,723.05.

Consideration

Local Board views and implications

12.     Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

14.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

15.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16.     Following the Manurewa Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision on receipt of the official minutes being released.

 


Attachments

No.

Title

Page

aView

Manurewa Local Board Grants Programme 2015/2016

107

bView

Manurewa Local Grant Round One application summaries

109

     

Signatories

Authors

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 















































Manurewa Local Board

19 November 2015

 

 

Community Development, Arts and Culture 2015/2016 Work Programme

 

File No.: CP2015/22813

 

  

 

 

Purpose

1.       This report requests that the Manurewa Local Board updates and restates for clarity the 10 September 2015 resolutions on the proposed Community Development, Arts and Culture 2015/2016 Work Programme.

Executive Summary

2.       At its meeting on 10 September 2015 the Manurewa Local Board passed a number of resolutions to “approve in part” the proposed Community Development, Arts and Culture (CDAC) Work Programme for 2015/2016. However, a number of elements contained in the proposed Work Programme were not specifically noted as approved in the 10 September resolutions. Consequently, it is unclear to CDAC staff whether these were approved or not.

3.       The local board is being asked to approve the CDAC work programme for 2015/2016 and to delegate responsibility to the Community Services portfolio and Deputy Chair for final sign-off on the delivery plan for community-led planning and place-making initiatives.

 

Recommendation/s

That the Manurewa Local Board:

a)      approve the 2015/2016 Community Development, Arts and Culture work programme (Attachment A), noting that the Local Event Fund 2015/2016 is to be allocated as follows:

1.   Local events contestable fund                                $  7,533

2.   Community Volunteer Awards                                $10,000

3.   Manurewa Waitangi Day                                         $10,000

4.   Elvis in the Gardens                                                $10,000

5.   Eye on Nature                                                         $12,000

6.   Manurewa Santa Parade                                        $20,000

7.   Manurewa Christmas in the Park               $20,000

8.   Movies in the Park                                                  $  8,000

9.   Puhinui Stream event                                              $25,000

10. Urbanesia                                                                $26,000

11. CM Sports Excellence Awards                               $  3,000

12. Sculpture in the Gardens                                        $30,000

13. World War 1 events                                     $20,000

14. Town Centre events programme                $20,000

b)      approve the community lease work plan for 2015/2016 (Attachment B)

c)      approve the 2015/2016 term grants for Randwick  Park Community House ($8136) and Te Whare Awhina Community House ($50,851) towards operation and activation of the community facility

d)      approve granting licenses to occupy and manage to Te Whare Awhina o Tamworth Inc for the Randwick Park Community House at 139 Shifnal Drive, Manurewa Part Lot 1 DP 92969 contained in NA49B/1287 and Te Whare Awhina Community House at4 Tamworth Close, Manurewa Part Lot 393 DP92904 contained in NA51B/374 for the term of 1 year commencing from 1 July 2015 at a rental of $1.00 plus GST

e)      approve the merging of the following three Locally Driven Initiative (LDI) budget allocations into one budget line of $51,000 to allow flexibility in delivering local community priorities, noting that the new description/key activity would be: ‘Community led planning, place making and delivery opportunities and projects’.

i)        Community led planning ($20,000)

ii)       Community place making initiatives ($28,000), and

iii)      Manurewa community advice ($3,000)

f)       Delegate decision-making responsibility for agreeing the delivery plan for Community led planning, place making and delivery opportunities and projects to the Deputy Chair and Community Services portfolio team.

 

 

Comments

4.       At its meeting on 10 September 2015 the Manurewa Local Board passed a number of resolutions to “approve in part” the proposed CDAC Work Programme for 2015/2016 (Attachment A).

5.       However, a number of elements contained in the proposed Work Programme were not specifically noted as approved in the 10 September resolutions. Consequently, it is unclear to CDAC staff whether these were approved or not.

6.       A meeting was held on 2 November 2015 with the Deputy Chair of the Manurewa Local Board and staff from the Community Empowerment Unit to discuss the local board’s concerns about Council’s capacity to deliver on the community-led planning and place- making initiatives parts of the work programme. Staff agreed to work with the board’s Community Services portfolio team to finalise a detailed delivery plan for these parts of the work programme, which could be delivered by the unit within the financial year.

7.       The Local Event Fund allocations contained in the proposed Work Programme did not reflect discussions from a local board workshop held on 14 July 2015, or decisions made at the board’s business meeting on 8 August 2015. The table below reflects the local board’s discussions and decisions.

 

Local Events Fund 2015/2016 budget

$266,000

Planned allocations

Local events contestable fund

$7,533

Community Volunteer Awards

$10,000

Manurewa Waitangi Day

$10,000

Elvis in the Gardens

$10,000

Eye On Nature

$12,000

Manurewa Santa Parade

$20,000

Manurewa Christmas in the Park

$20,000

Movies in the Park

$8,000

Puhinui Stream Event

$25,000

Southside Arts Festival

$26,000

CM Sports Excellence Awards

$3,000

Sculpture in the Gardens

$30,000

World War 1 events

$20,000

Town centre events programme

$20,000

Total allocated

$221,533

Remaining budget

$44,467

Plus Subsequent allocations

Pedestal Lane

$400

Clendon Fun Day

$6,534

Head2Head Charity Walk

$1,000

Remaining budget

$36,533

 

8.       It should be noted that other decisions have been made to allocate further funding totalling $7,934 from the Local Events Fund. The amount still to be allocated in this budget is currently $36,533.

9.       The local board is being asked to approve the CDAC work programme for 2015/2016, with the changes noted above and to delegate responsibility to the Community Services portfolio and Deputy Chair for final sign-off on the delivery plan for community-led planning and place-making initiatives.

Consideration

Local Board views and implications

10.     The Manurewa Local Board agreed most of the CDAC work programme at its September meeting. The board’s views on the remainder are being sought through this report and its recommendations. For completeness, the board is asked to resolve on the entire work programme.

Māori impact statement

11.     Elements of the Arts, Community and Events work programme are specifically being allocated to deliver actions which help achieve aspirations and desired outcomes for local Maori. Work programmes for these will be developed in consultation with local iwi.

Implementation

12.     Once the outstanding parts of the work programme have been agreed by the local board, and the funding allocated, implementation of the full work programme can begin.

 

Attachments

No.

Title

Page

aView

Manurewa Community Development, Arts and Culture 2015/2016 Work Programme considered at 10 September 2015 Manurewa Local Board meeting

159

bView

Manurewa Community Lease Work Plan 2015/2016 considered at 10 September 2015 Manurewa Local Board meeting

163

     

Signatories

Authors

John Adams - Senior Local Board Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 

Attachment B: Manurewa Local Board Community Facilities Community Lease Workplan 2015/2016

 

 

Group

Location

Building Ownership / Ground or Building Lease

Lease Expiry Date

Renewal?

If so, details

Rent Amount

Notes

Category One: New leases and renewals that are currently underway and will be reported to Board in due course

Counties Manukau Sport

Mountford Park, Weymouth Road, Manurewa

Council

30/06/2012

 

$500 +GST pa

Report underway

Weymouth Rugby Football Club

Weymouth Domain, Gibbons Road, Weymouth

Lessee

30/06/2013

 

0.10c pa

Report underway. Consultation ongoing as to future plans for park (from Feasibility Study).

Tamaki Playcentre Assn – Lupton

7R Lupton Road, Manurewa

Lessee

30/09/2013

 

0.10c pa

Report underway

Manurewa Table Tennis Club Inc

McVilly Road Reserve

Lessee

30/09/2014

 

0.10c pa

Report underway

Tamaki Playcentre Assn - Kohiwi

72 Coxhead Road

Lessee

30/06/2015

 

0.10c pa

Application received, site visit and report to be done

 

 

 

 

 

 

 

Category Two: Projects that are currently underway and will be reported to Board in due course

Manukau Beautification Trust

Holmes Road

Council

Current Lease

 

$500 +GST pa

Report to include extra piece of carpark in leased area.

Netball Manurewa

Dalgety Drive Reserve, Browns Road, Manurewa

Lessee

Current Lease

 

0.10c pa

Changes to lease to reflect latest developments, maintenance and ownership

Randwick Park Community Facility

Randwick Park, Manurewa

Council

 

 

n/a yet

To confirm a lease group once built

Randwick Park ECE

Randwick Park, Manurewa

Lessee

 

 

n/a yet

To confirm a lease group once plans and consents advanced

Tahuri Mai Kohanga Reo

Mountford Park, Sykes Road, Manurewa

Lessee

Current Lease

 

0.10c pa

Report underway to approve new site plan covering new leased area.

 

 

 

 

 

 

 

Category Three: Leases that have expired, together with other projects, that will be the next focus area for action

Group

Location

Building Ownership / Ground or Bldg Lease

Lease Expiry Date

Renewal?

If so, details

 

Rent Amount

Notes

Manukau Racing Pigeon Club

Mountford Park, Sykes Road, Manurewa

Lessee

31/12/2010

 

0.10c pa

Have been sent an application pack.  To follow up.

All Seasons Community Sports Trust

Gallaher Park, Alfriston Road, Manurewa

Council

30/06/2012

 

$500 +GST pa

Have been sent an application pack.  To follow up.  Feasibility Study being undertaken on park.

The Girl Guides Assoc - Goodwood Heights

Everglade Drive, Manukau Heights

Lessee

30/09/2012

 

0.10c pa

Have been sent an application pack.  To follow up.

Manurewa Rugby Football Club Inc.

Mountford Park, Dr Pickering Ave, Manurewa

Council

31/10/2012

 

0.10c pa

Have been sent an application pack.  To follow up.

Manurewa Cricket Club

War Memorial Park, Gibbs Road, Manurewa

Lessee

30/06/2013

 

$10 pa

Have been sent an application pack.  To follow up.

Weymouth Boating Club Inc.

29R Greers Road, Weymouth

Lessee

31/03/2014

 

$10 pa

Have been sent an application pack.  To follow up.

 

 

 

 

 

 

 

Category Four: Leases and renewals that are due to expire that will be the final focus area for action

Royal NZ Plunket Society

5 Hill Road

Lessee

31/05/2015

 

0.10c pa

Have been sent an application pack.  To follow up.

 


Manurewa Local Board

19 November 2015

 

 

Performance Report for the Manurewa Local Board for the quarter ending September 2015

 

File No.: CP2015/22782

 

  

 

Purpose

1.       To update the Manurewa Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.

Executive summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. 

3.       Auckland Council departments also present quarterly performance reports to the local boards

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report

5.       The attached report contains the following reports this quarter

·    Local Community Services including Libraries

·    Local Environmental Management

·    Local Sports Parks and Recreation

·    Local Board Financial Performance

 

 

Recommendation/s

That the Manurewa Local Board:

a)      Receive the Performance Report for the Manurewa Local Board for the financial quarter ended September 2015

 

 

Comments

6.       In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local board views and implications

7.       The report is presented to the Manurewa Local Board members at a workshop prior to the business meeting.

Maori impact statement

8.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

 

Attachments

No.

Title

Page

a

Performance Report for Manurewa to Sept 2015 (Under Separate Cover)

 

     

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

Annual Plan 2016/2017

 

File No.: CP2015/23915

 

  

 

 

Purpose

1.       This report requests that the Manurewa Local Board:

a)   provides formal feedback on regional issues:

i.          the Uniform Annual General Charge (UAGC)

ii.          the Interim Transport Levy (ITL)

iii.         Māori land rates

iv.        a review of rural rates

b)   agrees key advocacy issues

c)   recommends any local targeted rate proposals

d)   recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2.       Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan.  Instead,  the council will be producing a consultation document which will cover:

a)   any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b)   content relating to local board agreements.

3.       Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.       This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals.  These will be considered by the Governing Body prior to finalising consultation topics.

5.       Local board views on these matters will also be considered in discussions between the local boards and the Governing Body on 27 and 30 November, prior to the Mayoral Proposal.

 

Recommendation/s

That the Manurewa Local Board:

a)      provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the Governing Body to consider.

b)      agrees key advocacy issues.

c)      recommends local targeted rate proposals (if any) for consultation.

d)      recommends BID targeted rates (if any) for consultation.

 

 

Comments

Regional issues

6.       At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.       A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:

http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8.       Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

Advocacy issues

9.       The Local Board may also wish to agree any advocacy priorities for discussion with the Governing Body.

Local targeted rate and BID targeted rate proposals

10.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

Consideration

Local Board views and implications

11.     Local Board feedback is being sought in this report. 

12.     Local Boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

13.     The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     Feedback from the local boards will be summarised and provided in full to:

·    inform the Mayoral Proposal process,

·    the Governing Body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16.     The Governing Body will adopt Annual Plan consultation material in early February 2016.

 

 


Attachments

No.

Title

Page

aView

Summary of Regional Issues

171

bView

Finance and Performance Committee Report

177

     

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - General Manager Financial Plan Policy & Budgeting

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 






Manurewa Local Board

19 November 2015

 

 











































Manurewa Local Board

19 November 2015

 

 

Regional Facilities Auckland quarterly report for the period ended 30 September 2015

 

File No.: CP2015/24073

 

  

 

 

Purpose

1.       Providing the Regional Facilities Auckland quarterly report for the period ended 30 September 2015 for the local board’s consideration.

Executive Summary

2.       N/A

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the Regional Facilities Auckland quarterly report for the period ended 30 September 2015.

 

 

Attachments

No.

Title

Page

aView

Regional Facilities Auckland quarterly report for the period ended 30 September 2015

221

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 




















Manurewa Local Board

19 November 2015

 

 

Urgent Decision - Nathan Homestead Asbestos Removal

 

File No.: CP2015/22669

 

  

 

 

Purpose

1.       Reporting an urgent decision made on 23 October 2015 to allocate funds from the 2015/2016 arts facilities renewals capital expenditure budget to remove high risk asbestos found under the floor at Nathan Homestead and to assess other areas identified with asbestos for costs and removal.

Executive Summary

2.       At the 22 October workshop the Manurewa Local Board was presented with the findings of five building condition surveys relating to Nathan Homestead. 

3.       The presence of high risk asbestos was reported.  This high risk asbestos is under the floor mainly around the piping where fibres are loose, unsealed and could potentially become airborne.

4.       Asbestos was also identified in other areas of the building.  The board was advised that this asbestos could remain where it was so long as it was not disturbed and was noted in the Hazard Register.

5.       The board requested staff to remove the high risk asbestos as soon as practicable and notify all relevant authorities of the findings. 

6.       The board also requested an assessment of the other asbestos areas for removal and costs.

 

Recommendation/s

That the Manurewa Local Board note the urgent decision made on 23 October 2015 regarding Nathan Homestead asbestos removal as follows:

That the Manurewa Local Board:

a)      immediately allocate $20,000 from the 2015/2016 arts facilities renewals capex budget to remove high risk asbestos found under the floor at Nathan Homestead.

b)      request staff to assess and report as soon as practicable to the Manurewa Local Board on the risks from other identified areas containing asbestos, along with the process and costs for removal.

 

 

Attachments

No.

Title

Page

aView

Urgent Decision - Nathan Homestead Asbestos Removal

243

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 



Manurewa Local Board

19 November 2015

 

 

Urgent Decision - Manurewa Local Board View on Reclassification of David Nathan Park

 

File No.: CP2015/23618

 

  

 

 

Purpose

1.       Informing the board of an urgent decision regarding the reclassification of David Nathan Park.

Executive Summary

2.       During the process of updating commercial lease arrangements at Nathan Homestead it was identified that David Nathan Park is an ‘Unclassified’ public reserve. The ‘Unclassified’ reserve status means that the current commercial activities on site are non-compliant under the Reserves Act. These activities include the café, childcare, room-hire and hireage of the grounds for weddings and events.

3.       Staff from Community Facilities (Leasing Team), Legal, Parks, Sport and Recreation (Local Parks and Leisure Teams), and Arts and Culture have reviewed the reserve classification options available to council to ensure provision for current and potential future on-site activities.

4.       Three classification options have been identified:

1)      to revoke the reserve classification for David Nathan Park

2)      to classify the reserve under Section 16 (2A) of the Reserves Act as a Historic Reserve

3)      to survey the park and classify areas of the park based on their primary value and main use.

5.       Staff recommended option two as it meets the needs of the current activities at David Nathan Park and Nathan Homestead, and also allows flexibility for future use.

6.       The reason for the urgent decision was so to ensure that the Manurewa Local Board’s formal views could be included in the 18 November 2015 Parks, Sports and Recreation Committee agenda.

7.       Implementation of the reclassification will take up to three to twelve months from the date of final approval by the Parks, Sports and Recreation Committee.

 

Recommendation/s

That the Manurewa Local Board note the 2 November 2015 urgent decision as follows:

a)      That the Manurewa Local Board support the recommendation to the Parks, Sports and Recreation Committee to classify David Nathan Park as a Historic Reserve under Section 16 (2A) of the Reserves Act.

 

 

Attachments

No.

Title

Page

aView

Manurewa Local Board urgent decision and associated report regarding the David Nathan Park Reserve reclassification options

247

     

Signatories

Authors

Trina Bishop - Relationship Manager PA Office Manager

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 






Manurewa Local Board

19 November 2015

 

 

Manurewa Local Board feedback on the priority location setting of Panuku Development Auckland

 

File No.: CP2015/24234

 

  

 

 

Purpose

1.       Seeking endorsement of the Manurewa Local Board’s feedback on the priority location setting of Panuku Development Auckland.

Executive Summary

2.       N/A

 

Recommendation/s

That the Manurewa Local Board:

a)      endorse the feedback provided on the priority location setting of Panuku Development Auckland.

 

 

Attachments

No.

Title

Page

aView

Manurewa Local Board feedback on the priority location setting of Panuku Development Auckland

255

     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 


Manurewa Local Board

19 November 2015

 

 

Reports Requested - Pending - Issues

 

File No.: CP2015/22475

 

  

 

Purpose

1.       Providing an update on reports requested and issues raised at previous meetings.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the report entitled “reports requested – pending – issues”.

 

Attachments

No.

Title

Page

aView

November 2015 reports requested pending listing

259

    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

 

 

Reports Requested/Pending/Issues                                                                                                                                                                                          November 2015

Row No.

Date of Resolution

Group reporting

Issue

Resolution/Description

Target Date

COMMENTS

1

9 April 2015

Item 18

Resolution c)

Community Facilities

Impact of hire fees and performance of council-managed community facilities

That the Manurewa Local Board request council staff provide regular updates on the impact of the hire fees and the performance of council-managed community facilities as part of the quarterly reports.

 

Sept 2015

Nov 2015

The Senior Local Board Advisor advises that this matter will be included in the quarterly financial report for the period 1 July to 30 September 2015. This will be reported to the board in either October or November.  Therefore an extension of the target date to November 2015 is requested.

2

9 July 2015

Item 16

Resolution c)

Auckland Transport

Southmall safety and service delivery contract

That the Manurewa Local Board request an update on Auckland Transport’s compliance with the Manukau City Council and Southmall safety and service delivery contract.

 

TBC

The Auckland Transport Relationship Manager has met with all parties involved including Southmall Management.  Currently Auckland Council and Auckland Transport are working together to establish ‘Council’s’ position on the contract and will meet as soon as possible with the Manager of Southmall to confirm progress. 

3

13 August 2015

Item 7.1

Resolutions c)

Auckland Transport

Sykes Road - kerb & channelling

That the Manurewa Local Board

c)   request a timeframe date for the completion of the kerb and channelling on Sykes Road near the Aquatic Centre

 

TBC

Auckland Transport reported at the October 2015 meeting advising that there are no plans to do the kerb and channelling near the Manurewa Aquatic Centre.

4

10 September 2015

Item 14

Resolution b)

Community Development, Arts and Culture

Funding for Citizens Advice Bureau

That the Manurewa Local Board

b)   request a report on what actions have been undertaken by the Council to ensure that Auckland Citizens Advice Bureau (ACAB) is funded, noting the resolution by the Social and Community Development Forum on the 28th of May 2013 by Cr Casey that requested officers to work with ACAB to secure funding from third parties.

TBA

 

5

10 September 2015

Item 17

Resolution i)

Community Development, Arts and Culture

2015/2016 Community Facilities Renewals Programme

That the Manurewa Local Board:

i)     request that staff provide detailed information on the 2015/2016 community facilities renewals programme.

TBA

 

6

10 September 2015

Item 17

Resolutions i) and j)

Community Development, Arts and Culture

Empowered Communities Approach

That the Manurewa Local Board:

j)      request the Chairperson write a follow up letter to the Chief Executive expressing concern that it is difficult to plan when it is unknown how the Empowered Communities Approach will be delivered.

TBA

 

7

10 September 2015

Item 19

Resolution d)

Infrastructure and Environmental Services

Allocation of remaining funds in local environmental budget

That the Manurewa Local Board:

d)     note that a separate report will be presented to the board to allocate the remaining local environmental budget of $15,000.

TBA

Please refer to the 19 November 2015 Manurewa Local Board business meeting agenda report entitled “Allocation of sustainability and resilience budget”.

8

10 September 2015

Item 20

Resolution b)

BID Partnerships

BID - regular reporting back to the local board

That the Manurewa Local Board:

b)     request that the Manurewa Business Association Incorporated and the Wiri Business Improvement Association Incorporated report back to the Manurewa Local Board on the outcome of the respective projects by May 2016.

June 2016

 

9

10 September 2015

Item 22

Resolution f)

Property

Procurement process for local board input into the design and build of local facilities

That the Manurewa Local Board:

f)      request an update from staff on the procurement process for local board input into the design and build of local facilities.

TBA

 

10

10 September 2015

Item 24

Resolution b)

Regional Facilities Auckland

NZ Warriors move from Mt Smart Stadium

That the Manurewa Local Board:

b)     request Regional Facilities Auckland keep the southern local boards up to date with progress on the proposal to move the NZ Warriors from Mt Smart Stadium.

TBA

 

 

Issues raised:

Row No.

Date issue identified

Raised by phone, email or in person or at a meeting

Group reporting

Issue heading

Description

Target Date for resolution

COMMENTS

 

 

 

 

 

 

 

 

 


Manurewa Local Board

19 November 2015

 

 

Manurewa Local Board Achievements Register 2013-2016 Electoral Term

 

File No.: CP2015/22477

 

  

 

Purpose

1.       Providing a register of achievements of the Manurewa Local Board for the 2013 – 2016 Electoral Term.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the report entitled “Manurewa Local Board Achievements Register 2013 – 2016 Electoral Term”, noting the following additions to the register:

i)         

 

 

Attachments

No.

Title

Page

aView

Manurewa Local Board 2013-2016 Achievements Register

265

    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

MANUREWA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

 

Row

Board Meeting Date

ACHIEVEMENT

1.

30 January 2014

Supported the Manurewa Santa Parade

2.

30 January 2014

Supported the Manurewa Christmas in the Park

3.

30 January 2014

Feedback on the Smoke Free policy

4.

30 January 2014

Feedback on the Boarding Houses and Hostels bylaw

5.

30 January 2014

Feedback on the Animal Management bylaw review

6.

30 January 2014

Position paper on Psychoactive Substances

7.

30 January 2014

Submission to the Hamilton City Council on their Psychoactive Substances Policy

8.

13 February 2014

Supported and attended the Manurewa Waitangi Day event and undertook community consultation for the Local Board Plan

9.

13 February 2014

Supported and attended the Homai Fun Day at Russell Reserve and undertook community consultation for the Local Board Plan

10.

13 February 2014

Submission to the Local Government Act Amendment Bill No. 3

11.

13 February 2014

Local Board Plan community consultation at Southmall

12.

13 March 2014

Supported Elvis in the Gardens event – 20,000 people attended

13.

13 March 2014

Spoke to the Hamilton City Council regarding their Psychoactive Substances Policy

14.

13 March 2014

Held first meeting for the World War I commemorations event

15.

13 March 2014

Attended Long Term Plan scheme setting meeting

16.

13 March 2014

Provided input on the draft Cemeteries and Crematoria Bylaw

17.

13 March 2014

Provided input into the draft Boarding Houses and Hostels Bylaw

18.

13 March 2014

Provided input into the New National Drug Policy Discussion Document for New Zealand

19.

13 March 2014

Speaking to Select Committee regarding submission to the Local Government Act Amendment Bill No. 3

20.

13 March 2014

Spoke to the Regional Strategy & Policy Committee regarding the psychoactive substances regulations

21.

13 March 2014

Consultation for the informal feedback on the Local Board Plan at Clendon and Southmall

22.

10 April 2014

Consultation with mana whenua regarding the Local Board Plan

23.

10 April 2014

Consultation with Weymouth community regarding the Local Board Plan

24.

10 April 2014

Consultation with elderly and the disability sector on the Local Board Plan

25.

10 April 2014

Opening of the Randwick Park Skate Park – an awesome facility

26.

10 April 2014

Supported Neighbours Day initiatives

27.

10 April 2014

Supported the Sunrise Walk for Hospice.

28.

8 May 2014

Supported and attended the Manurewa Sports Awards

29.

8 May 2014

Attended the sod turning for the stage 2 Netball Manurewa development

30.

8 May 2014

Daryl Wrightson partnered with the “YMCA be the change” group to organise a Manurewa and Clendon town centre clean up

31.

8 May 2014

Attended the legal highs co-governance session with the governing body

32.

8 May 2014

Continued advocacy for a Local Approved Product Policy

33.

8 May 2014

Worked with the RSA and achieved record attendance numbers at the Manurewa ANZAC day services

34.

8 May 2014

Supported the “Eye on Nature” event

35.

8 May 2014

Provided feedback on Alcohol Advertising and Sponsorship

36.

8 May 2014

Provided feedback on Local Boards Funding Policy Review

37.

8 May 2014

Provided feedback on the Council Controlled Organisations Review

38.

8 May 2014

Provided input to draft the regulations for discharge and dumping in the ocean

39.

8 May 2014

Allocated community group funding for round two 2013/2014 applications as follows:

 

-      Local Board Discretionary Community:

-     Age Concern Counties Manukau Inc. - $3,263

-     Alfriston College - $3,390

-     Auckland Kids Achievement Trust (FYD Auckland) - $6,633

-     Auckland NZ View - $400

-     Auckland Regional Migrant Services Charitable Trust - $3,840

-     Getin2life Youth Development Trust - $3,288

-     LifeChurch Manurewa - $14,392

-     Life Education Trust SE Auckland - $7,500

-     Manurewa Squash Rackets Club Inc. - $3,398

-     Manurewa University of the Third Age - $1,472

-     New Foundations Trust - $9,620

-     Rape Prevention Education - $5,434

-     South Asian Trust Inc. - $1,998

-     Te Ara Poutama AEC Charitable Trust - $2,000

-     Youthline Auckland Charitable Trust - $5,000

 

-     Community Crime Prevention:

-     Kidpower Teenpower Fullpower Trust - $2,347

-     South Asian Trust Inc. - $4,639

-     Te Whakaora Tangata - $9,934

 

-           Marae Facilities:

-     Manurewa Marae - $8,344

 

-     Rates Assistance:

-     Baptist Union of NZ (on behalf of The Dream Centre) - $5,000

-     Lifechurch NZ Community Trust - $6,818

-     Melkite Catholic Charitable Trust of New Zealand - $724

 

-      Social Investment:

-     Age Concern Counties Manukau Inc. - $12,500

-     The Parenting Place (Attitude Youth Division) - $4,234

40.

12 June 2014

Lobbied central government for a law change on psychoactive substances

41.

12 June 2014

Supported the community day removing mangroves at Manurewa marae

42.

12 June 2014

Supported the community in opposing a proposed new liquor off-licence in Clendon

43.

12 June 2014

Endorsed the draft 2014-2017 Manurewa Local Board Plan for public consultation

44.

12 June 2014

Adopted the 2014/2015 Manurewa Local Board Agreement

45.

10 July 2014

Input to the draft Auckland Council Local Alcohol Policy

46.

10 July 2014

Input to the draft Allocation of Decision Making Review for local boards

47.

10 July 2014

Submission to the central government’s Product Stewardship Policy

48.

10 July 2014

Established a town centre steering group

49.

10 July 2014

Local Alcohol Policy consultation at the Manurewa market held on Sunday, 22 June 2014

50.

10 July 2014

Supported and conducted consultation at the Wiri Business market

51.

10 July 2014

The chairperson attended a thank you event on behalf of the board held at South Auckland Hospice

52.

14 August 2014

Hosted a successful Volunteer Awards Event on Friday, 1 August 2014

53.

14 August 2014

Hosted the Mayor on 12 August for 3 and half hours

54.

14 August 2014

Consulted on the Arts and Culture Strategic Action Plan

55.

14 August 2014

Ran a series of drop-in sessions for the special consultation procedure for draft Manurewa Local Board Plan

56.

14 August 2014

Attended the community planting day held at Wattle Downs

57.

14 August 2014

Attended the computer in homes graduations held at Finalyson Park school and South Auckland middle school

58.

14 August 2014

Attended a public consultation held for the Taonga Early Childhood Centre held at Randwick Park Community House

59.

11 September 2014

Completed the Local Board Plan hearings.

60.

11 September 2014

Presented at the hearing panel for the Local Alcohol Policy

61.

11 September 2014

Spoke at the Strategy and Finance Committee meeting regarding capital expenditure deferrals

62.

11 September 2014

Provided feedback on the Trading and Events in public Places Bylaws

63.

11 September 2014

Provided advocacy to attain funding for the resource recovery network development

64.

11 September 2014

Provided advocacy to the Southern Initiative to fund the economic development plan

65.

9 October 2014

Adopted the Manurewa Local Board Plan 2014

66.

9 October 2014

Supported the Manurewa Community Network Expo

67.

9 October 2014

Attended Manurewa Business Association annual general meeting

68.

9 October 2014

Supported the International Day for the Older Person

69.

13 November 2014

Participated in inaugural hui between Manukau Harbour Forum and mana whenua representatives held on 13 October 2014

70.

13 November 2014

Participated in the mataawaka and mana whenua input into decision making hui

71.

13 November 2014

Supported and attended the Armistice Day celebrations held on Sunday, 9 November 2014

72.

13 November 2014

Consultation carried out in relation to the draft Local Approved Products Policy (LAPP)

73.

13 November 2014

Advocacy with the Governing Body in relation to the Long-term Plan process

74.

13 November 2014

Provided feedback on the Signage Bylaw

75.

13 November 2014

Provided feedback on the Arts and Culture Strategic Action Plan

76.

13 November 2014

Provided feedback to Auckland Transport on the Manurewa town centre bus stops, bus route 365, and bus route 366

77.

13 November 2014

Provided feedback on the draft Auckland Council Significance and Engagement Policy

78.

11 December 2014

Attended the Clendon 30th birthday

79.

11 December 2014

Attended the Netball Manurewa Christmas luncheon

80.

11 December 2014

Supported the Manurewa Santa Parade

81.

11 December 2014

Supported and attended the White Ribbon Breakfast

82.

11 December 2014

Supported and attended the Christmas Carols at the Methodist Church

83.

11 December 2014

Attended the second session of the Maori input into decision making forum.

84.

11 December 2014

Participated in the Sustainability of Sport Forum held on Monday, 8 December 2014.

85.

11 December 2014

Appealed the Clendon Liquor objection for the premises at 3/439 Roscommon Road, Clendon.

86.

11 December 2014

Lodged an objection to the Super Liquor licence application at 6H Ross Roberts Place, Clendon.

87.

29 January 2015

 

Approved the following applications made to the round two of the local events support fund:

-     $1,200 to the Mela Trinajan Da Event being organised by New Zealand Sikh Women’s Association (Inc.)

-     $1,740 to the RaWiri Idol 2015 Event being organised by the RaWiri Residents’ Association.

88.

12 February 2015

Held first consultation session on the Long-term Plan

89.

12 February 2015

Supported Music in the Parks at Nathan Homestead

90.

12 February 2015

Supported Movies in the Park held at Keith Park

91.

12 March 2015

Supported the Manurewa Community Day event held on 28 February 2015

92.

12 March 2015

Held the Ice-cream Sundae Event – 28 February 2015

93.

12 March 2015

Spoke at the Auckland Transport Have Your Say Event regarding the board’s Regional Land Transport Plan submission

94.

12 March 2015

Spoke at the Local Approved Product Policy hearing and supported the Manurewa Youth Council with their presentation at the hearing

95.

12 March 2015

Lodged an objection to the Rowandale liquor licence renewal

96.

12 March 2015

Addressed the Alcohol Regulatory and Licensing Authority regarding an appeal to the Clendon Wines liquor licence

97.

12 March 2015

Supported Elvis in the Gardens event held on 1 March 2015

98.

12 March 2015

Undertook advocacy to gather evidence for the local alcohol ban areas

99.

12 March 2015

Supported the work in relation to the Maori responsiveness framework

100.

12 March 2015

Consultation on Long-term Plan with residents and community groups

101.

9 April 2015

Supported and attended the Homai Fun Day

102.

9 April 2015

Supported and attended the “Eye on Nature” event

103.

9 April 2015

Local Approved Products Policy passed based on the Manurewa Local Board’s advocacy

104.

9 April 2015

Held a “Have Your Say” event on the Long-term Plan (14 March 2015)

105.

14 May 2015

Supported ANZAC Day 2015

106.

14 May 2015

Supported the Clendon Community Expo

107.

11 June 2015

Completed the 2015/2016 Annual Local Board Agreement

108.

11 June 2015

Approved the funding for the Randwick Park Pavilion

109.

9 July 2015

Approved community grants applications to the amount of $100,397 of at the 11 June board meeting as follows:

Local Board Discretionary Community Fund:

-     Auckland Kids Achievement Trust - $10,000

-     Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga - $1,000

-     Auckland Young Women’s Christian Association (t/a YWCA Auckland) - $1,460

-     Bhartiya Samaj Charitable Trust - $1,271

-     Blue Light Ventures Inc. - $2,175

-     Carlson School for Cerebral Palsy - $2,000

-     Connected Media Charitable Trust - $867

-     Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau) - $5,000

-     Manukau Orchestral Society Inc. - $3,500

-     Manurewa Business Association Inc. - $3,478

-     Multiple Sclerosis Society of Auckland and the North Shore Inc. - $4,000

-     New Foundations Trust - $8,562

-     Senior Citizens Service Club of Manurewa - $2,790

-     The Parenting Place - Attitude Youth Division - $3,697

-     The Parenting Place - Toolbox Division - $2,168

-     Te Whakaora Tangata - $9,939

Marae Facilities Fund
-     Manurewa Marae Trust Board 2008 Inc. - $25,286

Rates Assistance
-     Lifechurch NZ Community Trust - $3,143

Social Investment Fund
-     Auckland Cambodian Youth and Recreation Trust - $1,450
-     Manukau Youth Orchestra - $5,000
-     South Asian Trust Inc. - $3,611

110.

9 July 2015

Planting of peace tree and unveiling of plaque at Arline Shutz Reserve at Halver Road.

111.

9 July 2015

Supported and attended the Southern Business Market.

112.

9 July 2015

Participated in the development of the ‘Auckland's industrial south: integrated business precinct plan’ which was passed by Auckland Development Committee on 7 July 2015. 

The Committee adopted an integrated business precinct plan to support industrial areas in south Auckland in future business and employment growth.

This is a co-ordinated approach for the use and supply of land for heavy and light industry, providing transport infrastructure, high quality amenity, growth and planned investment and increased skills and training.

The business precinct plan supports continued growth of industrial activities in the Airport area, East Tamaki, Wiri and the industrial areas of Takanini, Drury, Papakura, and Pukekohe.

These zoned industrial areas make a significant contribution to the Auckland economy. In 2012 they contributed an estimated $18 billion towards Auckland’s GDP, employed 23 percent of Auckland’s total employment with employment growth of 27.5 percent since 2002.

113.

9 July 2015

Completion of realignment of the pathway and lighting for Station Road to James Road.

114.

13 August 2015

Allocated the 2015/2016 Local Events Support fund round one amounting to $7,533.84 as follows:

·      Clendon Residents Group - Clendon Fun Day - $6,533.84

·      2015 Hubbards Head2Head Charity Walk - Head2Head Charity - $1,000.00

115.

13 August 2015

Attended the tenth anniversary of Manurewa Swimming Pools

116.

13 August 2015

Held a rates clinic in the Manurewa Library on Saturday 8 August 2015

117.

13 August 2015

Provided feedback to the Stormwater Priorities consultation

118.

13 August 2015

Confirmation of the world record for the world’s largest ice-cream sundae

119.

13 August 2015

Board represented at the Local Government Conference by Daryl Wrightson

120.

10 September 2015

Provided feedback on the Auckland Regional Amenities Funding Act

121.

10 September 2015

Provided feedback on the Future Urban Land Supply

122.

10 September 2015

Allocated the 2015/2016 round one quick response community grants applications as follows:

-     Age Concern Counties Manukau Inc - $2,000

-     Auckland NZ View - $400

-     Barnardos NZ - $1,000

-     Manukau Indian Association Inc. - $2,000

-     Manurewa High School - $1,175

-     Manurewa Intermediate School - $1,600

-     Mind Over Manner - $2,000

-     The Rising Foundation Trust - $718

-     Urban EcoLiving Charitable Trust - $1,832

-     YMCA of Auckland Inc - $1,598

123.

10 September 2015

Held a rates clinic on 15 and 22 August 2015

124.

10 September 2015

Attended and supported the Pedestal Lane ceremony – 15 August 2015

125.

10 September 2015

Unveiled the Vietnam Vets Ode in Te Reo on 16 August 2015

126.

10 September 2015

Attended and supported the “out and about fun day” in Clendon on 21 August 2015

127.

10 September 2015

Attended Citizens Advice Bureau Annual General Meeting on 25 August 2015

128.

10 September 2015

Attended the Citizenship Ceremony on 8 September 2015

129.

8 October 2015

Attended the Clayton Park Community School Fair – 9 September

130.

8 October 2015

Supported the Seniors Celebration – Manurewa Marae – 11 September

131.

8 October 2015

Attended  the Masters of Rugby League – Blue September event – 12 September

132.

8 October 2015

Attended the Te Whakaora Tangata – Annual Fundraising Dinner – 18 September

133.

8 October 2015

Attended the Alfriston Rotary - Awards for Pride of Workmanship – 21 September

134.

8 October 2015

Held two community clinics 19 September and 3 October

135.

8 October 2015

Provided feedback on the Auckland Transport Berm Planting Guidelines

136.

8 October 2015

Supported the Manurewa town centre clean up on Saturday 3 October 2015

137.

8 October 2015

Supported the Manurewa Community Expo on Thursday 8 October 2015

138.

8 October 2015

Supported and attended the Civil Defence training exercise held at Netball Manurewa on Wednesday, 30 September 2015

 


Manurewa Local Board

19 November 2015

 

 

For Information: Reports referred to the Manurewa Local Board

 

File No.: CP2015/22479

 

  

 

Purpose

1.       Providing an opportunity for the Board to receive reports and resolutions that have been referred from Governing Body Committee meetings or forums or other local boards for the information. 

 

2.       The information listed below has been received and circulated to members.

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

1.

Arts and Culture Strategic Action Plan

13

8 October 2015

Regional Strategy and Policy Committee

 

 

Recommendation/s

That the Manurewa Local Board

 

a)      note the information from the following Governing Body committee meetings or forums or other local boards meetings:

 

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

 

1.

Arts and Culture Strategic Action Plan

13

8 October 2015

Regional Strategy and Policy Committee

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

Manurewa Local Board Workshop Notes

 

File No.: CP2015/22480

 

  

 

Purpose

1.       Notes are attached for the Manurewa Local Board workshops held on 13, 15, 20, 22, and 29 October and the joint Manurewa Local Board, Papakura Local Board and Bruce Pulman Trust workshop held on 27 October 2015.

Executive Summary

2.       Nil.

 

Recommendation/s

That the Manurewa Local Board:

a)      receive the notes from the:

i)        Manurewa Local Board workshops held on 13, 15, 20, 22, and 29 October 2015, and

ii)       the joint Manurewa Local Board, Papakura Local Board and Bruce Pulman Trust workshop held on 27 October 2015.

 

Attachments

No.

Title

Page

aView

13 October 2015 Workshop notes

279

bView

15 October 2015 Workshop notes

283

cView

20 October 2015 Workshop notes

287

dView

22 October 2015 Workshop notes

291

eView

27 October 2015 Joint Workshop notes - Manurewa, Papakura Local Boards and Bruce Pulman Trust

293

fView

29 October 2015 Workshop notes

299

    

Signatories

Authors

Lee Manaia - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Manurewa Local Board

19 November 2015

 

 

 

 


Manurewa Local Board

Workshop Notes

 

Date of Workshop:     Tuesday, 13 October 2015

Time:                            6.30pm

Venue:                          Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

 

Present:

Angela Dalton (Chair)

 

 

Simeon Brown (Deputy Chair)

George Hawkins, QSO

 

Michael Bailey

Ken Penney

 

Angela Cunningham-Marino (from 6.48pm)

Daryl Wrightson

 

 

 

Staff Present:

John Adams, Senior Local Board Advisor

 

Madelon de Jongh, Local Board Advisor

 

Lee Manaia, Democracy Advisor

 

Jez Pellow, BID Partnership Advisor

 

Robert Mitford-Burgess, Relationships Manager, The Southern Initiative

 

David Clelland, Manager Growth & Infrastructure Strategy

 

Euan Williams, Lead Project Planner: Qual. Dev. QDS, SHA Consenting

 

David Gaze, Gaze Smart Property Solutions

 

 

Apologies:

Danella McCormick

 

 

 

Item

Who to Action

1.         Business Improvement District (BID) Policy Review

 

Jez Pellow (BID Partnership Advisor) gave an outline of the process for the BID policy review and progress towards transition to the new BID service delivery model on 1 July 2016.

The board gave the feedback to the following questions.

Theme 1: Accountability:

 

1.1       Do you support full audit for all BIDs or differing scales, proportionate to BID size (targeted rate)?

The board believed the status quo should be retained.

 

1.2       Do you think an accountability “check list” would help with ensuring accountability?

·    The board did not believe this was in the spirit of partnership and felt there was a risk in blurring the line of relationships.

1.3       Should this be enforced by withholding of grant (after a warning process has been followed)?

Withholding money was not seen as being in the “spirit of partnership”

·    There is a need to remember it is not council’s money that is collected

·    This shouldn’t be called a grant, it is a targeted rate collected on behalf of the BID and its members.

·    BIDs are accountable to the people that paid the BID targeted rate.

·    Auckland Council does not have to be in charge of everything.

 

1.4       BID reporting to local boards – is annually sufficient for accountability?

·    The board was happy with annual reporting from the BIDs. 

·    They would like to foster the governance to governance relationship.

 

Theme 2 : New BID establishment:

 

2.2       Do you support the concept of increasing the baseline for new BID establishment from $50-100k+?

The board agreed a BID should not be created unless it could generate $100k of targeted rate take.

 

2.3       Do you support the concept of an advisory panel with the primary function to help prioritise BID establishment and if yes, who should be represented on this panel?

·    The board did not believe an advisory panel was required. 

·    A mentor programme would be more beneficial.

 

Theme 3: Other

 

3.2       Programme leverage – are you comfortable that internal council relationships are explored first of all?

·    Comfortable with internal council relationships.

·    The board opposes the centralisation of staff.

 

 

•     The Southern Initiative Maori & Pacific Island Trades Training Scheme

 

Robert Mitford-Burgess (Relationships Manager, The Southern Initiative) gave an overview of The Southern Initiative Maori & Pacific Island Trades Training Scheme.

 

The trades training programme focuses on:

•     engaging Māori and Pasifika learners aged 18-34.

•     careers in the infrastructure and construction.

 

There are three main work sectors targeted:

1.         residential

2.         non-residential

3          civil.

 

The scheme ensures candidates are work ready, ie:

•     Attitude

•     Attendance

•     Aptitude

•     Drivers licence

 

 

2          Special Housing Area (Confidential Item)

 

David Clelland (Manager Growth & Infrastructure Strategy), Euan Williams (Lead Project Planner: Qual. Dev. QDS, SHA Consenting) and David Gaze (Gaze Smart Property Solutions) gave an update on a proposed special housing area.

 

 

 

  Meeting closed at 8.35pm.


Manurewa Local Board

19 November 2015

 

 

 

 


Manurewa Local Board

Workshop Notes

 

Date of Workshop:               Thursday, 15 October 2015

Time:                                      6.30pm

Venue:                                    Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

 

Present:

Simeon Brown (Deputy Chair)

Ken Penney

 

Angela Cunningham-Marino (from 6.48pm)

Daryl Wrightson

 

Danella McCormick

 

 

 

 

Staff Present:

Nina Siers, Relationship Manager

 

John Adams, Senior Local Board Advisor

 

Lee Manaia, Democracy Advisor

 

Craig Bosson, Senior Emergency Management Advisor (South)

 

Dolly Tugaga, Senior Administrator, Operations Support, Operations - Commercial and Finance

 

David Little, Team Leader Design, Asset Development, Parks, Sports and Recreation

 

 

Apologies:

Angela Dalton (Chair)

Michael Bailey

 

George Hawkins, QSO

 

 

 

Item

Who to Action

1.         Working together: Civil Defence and Emergency Management (CDEM) and Local Boards.  Developing a new CDEM Plan for Auckland

 

Craig Bosson (Senior Emergency Management Advisor (South)) gave an overview of the requirements for developing a new emergency plan for Auckland with the community.

 

Members responded to the following questions:

 

i)          Is your community ready for a civil defence event?

·    The board members believed the community was not ready and that people were generally complacent

·    People believe they are prepared until they’re in the situation and realise just how unprepared they really are

·    It would be good to have people on the ground knowing what the options are

·    The board believed there was strong leadership in the community and that people would pull together.  They thought common sense would prevail

·    The board recognised the importance of being prepared.  People should make sure their families are OK first.

ii)         Is stakeholder updates a good approach?

Yes – people need to know early.

iii)        What is the local board responsibility before, during or after the event?

Before

·    Alerting community groups

·    Everyone knows who is doing what

·    The board would use the local board office as a base

·    What the board does and what they need to know will depend on what’s happening

·    The board would need to know about what is going on

·    The board would prepare for evacuation centre and community response group accessing the networks.

During:

·    Be available to assist and communicate with the community as necessary

·    Be present at an evacuation centre

·    Re-assuring people

·    Being present and showing leadership

·    Would want a good link with Civil Defence to know what’s happening

·    It’s about acting within the wider community

·    The board believed there would be an organic community response.

Recovery phase:

·    Assisting the community as much as possible to get things back to normal

·    Advocating for the people.

iv)        Reviewing the community response plans and questioning whether it’s the right vehicle for Manurewa – if there was no community response plan, what would be an alternative?

Label facilities and make known to community so they know where to go.

v)         What are the board’s priorities?

Before

·    To be informed and aware where correct information is coming from

·    Every board member should have a basic level knowledge of Civil Defence Emergency Management training.

vi)        What does the community expect from the local board?

That they are aware of where correct information is coming from and that they are properly informed.

vii)       What does the local board expect from Civil Defence Emergency Management?

·    The board should be left as a sole representative for CDEM.

·    The board would need a liaison person for direct action for clean up

·    The board would need support from CDEM.

 

 

2.         Greenways Plan

 

Nina Siers (Relationship Manager) gave a high level overview of what a greenways plan was. 

 

David Little (Team Leader Design, Asset Development, Parks, Sports and Recreation) gave a presentation on Greenways Plans. 

 

Greenways connect communities by providing on-street and off-street walking and cycling links between destinations such as parks, schools, town centres, open spaces and transport hubs. They provide transport choices, afford recreational opportunities and allow people to experience Auckland’s natural and cultural heritage with a level of convenience and comfort that appeals to all ages and abilities.

Greenways also provide opportunities to enhance ecological connections like biodiversity corridors and to restore ecological functions through water sensitive design. 

 

A Greenways Plan seeks the following outcomes:

•     High amenity recreational walking connections

•     High amenity recreational cycling connections

•     Improved ecological outcomes

•     Improved access to recreation opportunities, by better linking people to open space, or by reclaiming slow-speed streets for informal recreation.

 

David advised the process for developing a greenways plan takes 3-4 months.  It typically would cost between approximately $20,000 and $25,000 and would include two phases of public consultation. 

 

 

  Meeting closed at 8.30pm.


Manurewa Local Board

19 November 2015

 

 

 

 


Manurewa Local Board

Workshop Notes

 

Date of Workshop:               Tuesday, 20 October 2015

Time:                                      6.30pm

Venue:                                    Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

 

Present:

Simeon Brown (Deputy Chair)

Ken Penney

 

George Hawkins, QSO

Daryl Wrightson

 

 

 

Staff Present:

Nina Siers, Relationship Manager

 

John Adams, Senior Local Board Advisor

 

Madelon De Jongh, Local Board Advisor

 

Mark Purdie, Financial Lead Advisor

 

Naomi Singer, Arts Advisor

 

Trish Kirkland-Smith, Manager Business Strategy & Relationships

 

Vincent Perry, Team Leader Projects South

 

Biddy Soutar, Libraries Service Del Mngr-Pukekiwiriki

 

Kristen Ross, Parks Advisor

 

Leicester Drake, Asset Management Planner

 

Terrena Griffiths, Community Facility Project Manager

 

Malcolm Page, Manager Local and Sports Parks South

 

Kaye Glamuzina, Manager, Arts & Culture

 

Aaron Matich, Programme Director Financial Planning and Policy

 

 

Apologies:

Angela Dalton (Chair)

Michael Bailey

Angela Cunningham-Marino

Danella McCormick

 

 

Item

Who to Action

1.         2016/2017 Annual Plan – Asset Based Services

 

Department staff attended this workshop to outline the approved and existing information on local assets, strategic drivers, budgets and work programmes.  This workshop was to “kickstart” the discussions on developing work programmes for 2016/2017.

Key messages were:

-     The Annual Plan 2016/2017 budget is year 2 of the LTP;

-     This is not an LTP, so there will be no review of service levels unless specifically requested;

-     Draft work programmes will be developed during the process for review by local boards.

           

            Officers went through the information pack with the background             material based upon all the existing plans (like the Auckland Plan,             Local Board Plan etc.).

 

            Asset Management

            Strategic Asset Management Plans were developed and approved as        part of the LTP process. Officers went through the list specific to the       Manurewa Local Board area. Officers to provide a list with examples              of the different assets falling in each asset category used.

 

The following question was raised:

-     When does the renewal of an asset take place?

Each asset has a different risk level (based around health and safety risks). This is being accounted for in the formula used. Example: A retaining wall will be renewed before a sign.

 

Pools and Leisure are taking a new approach and look at their assets from a network perspective. All works at a facility gets done at once. However, there is budget set aside for emergencies. For Manurewa that means a hold and maintain pattern. Based on a condition survey the bulk of the works will be done in the second three year block.

 

The following question was raised:

-     How does this prioritisation work when asbestos is found in the roof of a pool?

That is not the case in the Manurewa pool. Asbestos is fitted around the boiler and has been surveyed and given the status ok. However, it is part of the scope of the project.

 

            The works in the Manurewa library consists of replacement of the             furniture. There will be more desks as people are bringing their own     equipment. Refresh of the children’s area is planned as well as an             interior refresh. There was funding for replacement of the air             conditioning however that is postponed because of the works that             need to take place on the roof.

            Te Matariki Clendon will have furniture replaced with like for like and      will get a painting refresh. In FY16/17 there will be an infrastructure             renewal.

 

The following question was raised:

-     Is there an update on the works that were identified during a side visit that took place last year?

That will be looked into. Madelon to forward the list of works.

 

            For Parks there are no significant changes. Options for the maritime          recreation fund are being presented. The renewals programme is focussed on the assets that are getting to the end of their life. Parks        will come back to the board when the data of the condition rating is            available.

            With regards to the rest of the Parks ABS budget most of it is wrapped          up in contracts so there is no additional work programme.

 

            Members present requested the following additional information to             be provided:

-     Mountfort Park playground concept plan;

-     a list of the Manurewa parks and condition ratings;

-     The network plan for Manurewa that identifies opportunities for future park/playground development;

 

            With regards to Arts and Culture there is a plan around Nathan             Homestead that will be presented to the board separately.

            For community facilities there is a network plan. However responsive       maintenance cannot totally be prevented. Some lease agreements will           be coming to the board at its November business meeting.         

 

            The following questions were raised:

-     The board has not received a work programme for the current financial year.

The board has workshopped the work programme in April and has been provided with a memo in June. Officers to re-circulate the memo and come back to the board in November. 

 

            Members present requested the following additional information to             be provided:

-     Information on whether or not the houses for the elderly were included in the condition surveys

 

            Other items discussed included:

-     The governing body will discuss the funding allocation for LDI capital budget this coming Thursday.

-     The information on the Local Board Transport Capital Fund is incorrect. Officers to work together to correct this.

-     Officers to come back and clarify the information regarding land acquisition.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Leicester

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Madelon

 

 

 

Parks

 

 

 

 

 

 

Vince/Kristen

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Terrena

 

 

 

 

 

Terrena

 

 

 

 

 

Aaron/Madelon/Ben

Aaron

 

  Meeting closed at 8.10pm.


Manurewa Local Board

19 November 2015

 

 

 

 


Manurewa Local Board

Workshop Notes

 

Date of Workshop:               Thursday, 22 October 2015

Time:                                      6.30pm

Venue:                                    Manurewa Local Board Office Meeting Room
7 Hill Road, Manurewa

 

Present:

Angela Dalton (Chair)

George Hawkins, QSO

 

Simeon Brown (Deputy Chair)

Danella McCormick

 

Michael Bailey

Ken Penney

 

Angela Cunningham-Marino

Daryl Wrightson

 

 

 

Staff Present:

Nina Siers, Relationship Manager

 

John Adams, Senior Local Board Advisor

 

Naomi Singer, Arts Advisor

 

Trish Kirkland-Smith, Manager Business, Strategy & Relationships, Arts and Culture

 

 

 

 

Apologies:

 

 

 

 

 

 

 

Item

Who to Action

1.         Nathan Homestead and David Nathan Park

 

Naomi Singer (Arts Advisor) and Trish Kirkland-Smith (Manager Business, Strategy & Relationships, Arts and Culture, gave a powerpoint presentation to facilitate discussion on the following key topics:

2.         Nathan Homestead FY16 and FY17 renewals budget prioritisation

Trish Kirkland-Smith presented the board with the findings of five building condition surveys relating to Nathan Homestead. 

The presence of high risk asbestos was reported.  This high risk asbestos is under the floor mainly around the piping where fibres are loose, unsealed and could potentially become airborne.

Asbestos was also identified in other areas of the building.  The board was advised that this asbestos could remain where it was so long as it was not disturbed and was noted in the Hazard Register.

The board requested staff to remove the high risk asbestos as soon as practicable and notify all relevant authorities of the findings. 

The board agreed an urgent decision would be drafted to:

i)    allocate $20,000 from the 2015/2016 arts facilities renewals capex budget to remove high risk asbestos found under the floor at Nathan Homestead ensure this matter was dealt with as soon as possible.

ii)   request an assessment of the other asbestos areas for removal and costs.

3.         David Nathan Park and Nathan Homestead Business Plan – consultation feedback and draft vision, mission and objectives.

During the process of updating commercial lease arrangements at Nathan Homestead it was identified that David Nathan Park is an ‘Unclassified’ public reserve. The ‘Unclassified’ reserve status means that the current commercial activities on site are non-compliant under the Reserves Act. These activities include the café, childcare, room-hire and hireage of the grounds for weddings and events.

Staff from Community Facilities (Leasing Team), Legal, Parks, Sport and Recreation (Local Parks and Leisure Teams), and Arts and Culture have reviewed the reserve classification options available to council to ensure provision for current and potential future on-site activities.

Three classification options have been identified:

1)   to revoke the reserve classification for David Nathan Park

2)   to classify the reserve under Section 16 (2A) of the Reserves Act as a Historic Reserve

3)   to survey the park and classify areas of the park based on their primary value and main use.

Staff recommended option two as it meets the needs of the current activities at David Nathan Park and Nathan Homestead, and also allows flexibility for future use.

The Manurewa Local Board agreed that the proposed classification of David Nathan Park should be as a Historic Reserve and requested staff from the Community Facilities Leasing Team to commence with the reclassification process.

The board requested an urgent decision be drafted so that the board’s formal views could be included in the Parks, Sports and Recreation Committee meeting agenda scheduled for 18 November 2015 for final approval.

Staff advised that implementation of the reclassification process will take up to three to twelve months from the date of final approval by the Parks, Sports and Recreation Committee.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

John Adams

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

John Adams

 

  Meeting closed at 8.30pm.


Manurewa Local Board

19 November 2015

 

 

 

 

 


Joint Papakura and

Manurewa Local Boards and the

Bruce Pulman Park Trust

Workshop Programme

 

 

Date of Workshop:  Tuesday, 27 October 2015