I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 16 November 2015

5.00pm

Manukau Chambers
Level 1
Manukau Civic Centre
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Fa’anānā Efeso Collins

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Lotu Fuli

 

 

Stephen Grey

 

 

Mary Gush

 

 

Donna Lee

 

 

John McCracken

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

9 November 2015

 

Contact Telephone: (09) 262 8969

Email: carol.McGarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - The Big Easel Trust (TBET)                                                     6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Manukau Ward Councillors Update                                                                            7

13        2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management                                                                                                                   9

14        Colin Dale Motorsport Park Leases                                                                          17

15        Auckland Transport Report - November 2015                                                         33

16        Libraries Work Programme 2015 -2016                                                                     43

17        Performance Report for the Ōtara-Papatoetoe Local Board for the quarter ending September 2015                                                                                                           47

18        Otara-Papatoetoe Local Board, Quick Response, Round Two 2015-2016           95

19        Sites proposed for divestment                                                                                 117

20        Community-led placemaking resource                                                                   129

21        Annual Plan 2016/2017                                                                                              153

22        Objections made to off-licence applications by the Ōtara-Papatoetoe Local Board   163

23        Urgent Decision Ōtara-Papatoetoe Local Board Local Grants: Round One 2015/2016                                                                                                                                     165

24        Ōtara-Papatoetoe Local Board Workshop Notes                                                  173

25        Ōtara Papatoetoe Local Board members portfolio update                                  179

26        Chairpersons Announcements                                                                                183  

27        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 19 October 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - The Big Easel Trust (TBET)

Purpose

1.       Obed Unasa, Peter Muavae and John Unasa from The Big Easel Trust (TBET) would like to address the local board on how the TBET is to raise awareness around some of the social issues that affect the community.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Obed Unasa, Peter Muavae and John Unasa from The Big Easel Trust (TBET) for their attendance.

 

Attachments

a          Raise awareness wall art work............................................................ 187

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Manukau Ward Councillors Update

File No.: CP2015/17943

 

  

 

Executive Summary

A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)         receive the verbal reports.

b)         receive the written report from Councillor Arthur Anae.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management

 

File No.: CP2015/22837

 

  

 

Purpose

1.       The purpose of this report is two-fold.  Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek Ōtara-Papatoetoe Local Board approval of the community lease renewals being advanced via this approach.

Executive Summary

2.       Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year.  The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4.       The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.  Extra staff resources have been made available to support this peak of work.

5.       The main categories of work that are being advanced are:

·        The renewal of existing leases

·        The award of new land related leases

·        The award of new building related leases

·        Progressing more complex or involved cases

6.       This report includes details of the first batch of fast tracked lease renewals.  In every case the group has an existing right of renewal.  Staff recommend that these leases be renewed.

7.       To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)         approves the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions.  Those community organisations being:

·    East Tamaki Rugby Football Club Incorporated, East Tamaki Domain, 244R East Tamaki Road

·      The Ōtara Rugby League Football Club Incorporated, Ngati Ōtara Park, 95R Ōtara Road, Ōtara (formerly Ōtara United Rugby League Club)

·      The Papatoetoe Railway Station Preservation Trust, 1R St George Street, Papatoetoe

·      Te Kohanga Reo National Trust Board, (Te Kupenga Kohanga Reo), Clover Park, 25R Othello Drive, Otara

b)      notes that community outcome plans are not required or provided with these lease renewals.

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas.  In total there are about 500 work items to complete.  Attachment B shows the distribution of this activity by local board.

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance.  The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.  Extra staff resources have been made available to support this work.

10.     There are three routine categories of work are being advanced.

·        The renewal of existing leases

·        The award of new land related leases

·        The award of new building related leases

Staff will work closely with the appointed local board portfolio holder and progress this work in batches.

11.     The following table shows the initial assessment of work in the Ōtara-Papatoetoe Local Board area.

 

Type of leases

Fast track

Complex

Renewals

4

0

New Leases

13

21

12.     Progressing renewals is the priority first phase of this year’s programme.  Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13.     Some of the leases requiring consideration are more complex or involved.  These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves.  Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14.     Attachment A includes the details of the lease renewals that are of a routine nature and it is recommended that these renewals be approved. 

Consideration

Local board views and implications

15.     Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16.     The content of this report has been discussed with the local board portfolio holder, including the rationale applied to the assessment of routine and more complex leases.

17.     To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holder and will operate to the delegations that are in place.

Maori impact statement

18.     Community leases generally supporting a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities.  As such, they are designed to create local benefits to many communities, including Maori.

Implementation

19.     Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification/confirmation of their tenancy.

 

 

Attachments

No.

Title

Page

aView

Community Lease Renewals Schedule Otara-Papatoetoe

13

bView

Distribution of Leases by Local Board

15

     

Signatories

Authors

Jenny Young - Community Lease Advisor, Community Places

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Colin Dale Motorsport Park Leases

 

File No.: CP2015/22540

 

  

 

Purpose

1.   To seek the Ōtara-Papatoetoe Local Board’s approval of the terms and conditions of the leases on Colin Dale Motor Sports Park.

Executive summary

 

2.   On 17 November 2014 (Resolution: OP/2014/202) the Local Board resolved to grant agreements to lease/licence and subsequent leases to the user groups of the Colin Dale Motorsport Park.

 

3.   The previous report of 17 November 2014 captured the intent with respect to managing the revenue generating/community based blend that was envisaged from the earliest outset of the Colin Dale Motorsport Park development.

 

4.   Having worked with stakeholders of the Colin Dale Motorsport Park to develop the design and implementation approach, staff are now in a position to advise the best way to constitute the leases on the Colin Dale Motorsport Park, accounting for the mix of community and revenue generating activity.

 

5.   The appropriate arrangement to enable the occupation of Coggan and Williams Ltd and Main Jet Events Ltd (MJE Motocross) at the Colin Dale Motorsport Park will be commercial leases, given the revenue that will be generated from their activities.

 

6.   Coggan and Williams Ltd (Family Jet Sprints) has been a registered as a New Zealand limited liability company since 25 March 1981.  Family Jet Sprints involves ‘jet sprinting’ in small 1.6 litre engine boats around a purpose built pond or ‘mini-lake’.

 

7.   Main Jet Events Limited (MJE Motocross) is registered as a New Zealand limited liability company since 17 May 2007. Motocross is a form of motorcycle racing held on enclosed off-road circuits and offers coaching and mentoring to those interested in learning the sport of Motocross.

 

8.   Kartsport Manukau Incorporated, Papakura City BMX Incorporated, Auckland Radio Controlled Car Club Incorporated and Counties Manukau Offroad Racing Club Incorporated are more suitable as community tenants.

 

9.   The recommendations of this report capture the specific terms and conditions that should be applied in each circumstance.

 


 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board approves:

a)      The grant of a commercial lease for Coggan and Williams Ltd pursuant to section 54(1)(d) of the Reserves Act 1977 and subject to the terms and conditions of the Agreement to Lease being fully satisfied:

i)        Term – 10 years with a 10 year right of renewal.

ii)       Rental – A rate per annum as negotiated and agreed between parties.

iii)      All other terms and conditions as per current Auckland Council processes and in accordance with the recommendations of the Reserve Act Hearing Panel as adopted by the Ōtara-Papatoetoe Local Board.

b)      The grant of a commercial lease for Main Jet Events Ltd pursuant to section 54(1)(d) of the Reserves Act 1977 and subject to the terms and conditions of the Agreement to Lease being fully satisfied:

i)        Term – 10 years with a 10 year right of renewal.

ii)       Rental – A rate per annum as negotiated and agreed between parties.

iii)      All other terms and conditions as per current Auckland Council processes and in accordance with the recommendations of the Reserve Act Hearing Panel as adopted by the Ōtara-Papatoetoe Local Board.

c)      The grant of community leases to Counties Manukau Off Road Racing Club Incorporated, Kartsport Manukau Incorporated, Papakura City BMX Club Incorporated (and any subsequent trading name)  and Auckland Radio Car Control Club Incorporated pursuant to section 54(1)(d) of the Reserves Act 1977 and subject to the terms and conditions of the Agreement to Lease being fully satisfied:

i)        Term - 10 years with one 10 year right of renewal commencing at the expiration of the agreement to lease;

ii)       Rental - $1 per annum, if demanded and any applicable maintenance fees and charges as set out within the Community Occupancy Guidelines 2012

Specific terms and conditions:

iii)      the rental condition of the leases will be reviewable on a triennial basis with the first review to be 3 years after the commencement date of the lease;

iv)      Notwithstanding, Council is entitled to review the rental amount and the terms and conditions of the community lease in general at any time in accordance with any community occupancy guideline or policy it may put in place, from time to time, or if it is of the reasonable opinion that the Lessee is operating for a profit or utilising or allowing the premises to be used for further pecuniary gain;

v)      The lessees will own any buildings and improvements upon their respective leased areas;

vi)      The lessees will provide one active representative per club to the Colin Dale Motorsport Park Co-operative Management Committee and oblige all of the terms and conditions of the lease at all times generally.

 

 

 

Comments

 

10. The Expression of Interest Process that took place for this site envisaged a commercial/community blend of groups.  In light of that vision, Auckland Council discussed and agreed upon the mechanisms to enable these groups to have security of tenure. 

Commercial Leases

11. That blend was determined to be one commercial licence to Coggan and Williams Ltd, with five community leases to the remainder of the Motorsport User Groups.  The five community leases would be reviewable on a regular basis to ensure that the appropriate leasing mechanisms continue to be utilised throughout the tenure of the leaseholds.

12. The commercial licence to Coggan and Williams Ltd was granted upon the understanding that the area of occupation and use will be the artificial pond under development to provide for the activity of Jet sprints.  Coggan and Williams Ltd have since provided plans that detail further proposed development of the site.  To ensure that the group is able to continue to develop the site it is more appropriate to allow for this proposed development by way of a commercial lease.

13. A community lease was granted to Main Jet Events Ltd (MJE Motocross) as a not for profit charitable organisation.  Discussions have since evolved and the owner and director of Main Jet Events Ltd have a commercial direction that the group wish to pursue.  It is also then appropriate to grant a commercial lease to this group to allow the group to act upon their direction.

Process Requirements

14. An Agreement to Lease is granted for a short term to allow the earthworks and construction at the site to take place.  The agreements to lease also specify health and safety matters and ensure the safety of groups whilst construction is underway.  The Lease becomes valid once all terms and conditions of the Agreement to Lease have been satisfied.

15. As the previous resolution stated ‘as per standard terms and conditions’ this has proven insufficient to be able to complete the draft of the lease to be attached to the agreement to lease.

16. The proposed recommendations in this report aim to alleviate any ambiguity in terms and conditions, and provide clear direction to enable the agreements and leases to be drafted and executed in a timely manner

17. The proposed lease areas, the precedent community outcomes plan that has been discussed and adopted by all community user groups of the Colin Dale Motorsport Park; and, all other documentary requirements have been previously approved.  The leased areas and the community outcomes plans are attached for information.to refresh

Papakura City BMX Limited

18. It is understood that Papakura City BMX Ltd is considering a name change that is complimentary to the groups’ relocation to Colin Dale Motorsport Park.  The recommendation provides for the proper execution and amendment to the lease for this group should it so determine to change its trading name in its considerations.

Local board views and implications

 

19. The investment of the Ōtara-Papatoetoe Local Board in to the Colin Dale Motorsport Park project has been significant.  The construction of a regional Motorsport Park of international standard within the Ōtara-Papatoetoe Local Board area has been many years in the making and earthworks is underway.

20. The Motorsport User groups are required to manage and develop their own respective sites accordingly and will also be making significant investments collectively. 

21. Enabling these groups with appropriate leases without further delay is an imperative to achieving projected outcomes.

22. The Community Occupancy guidelines 2012 recommended tenure is ten years with one ten year right of renewal, but provide for the ability to grant a lease for up to a period of 33 years.

Maori impact statement

23. Consultation with Mana Whenua took place prior to, and during the Public Notification phase of this project.

24. The Reserve Act Hearing Panels’ recommendations refined cultural congruities and ensured that key Mana Whenua groupings are informed and connected to the development as a part of the wider oversight of the operations of the Colin Dale Motorsport Park.

Implementation

 

25. There are no additional costs or implementation matters to report.

 

Attachments

No.

Title

Page

aView

Precedent Community Outcomes Plan

21

bView

B - Papakura City BMX Ltd. Site Plan

25

cView

B1 - Auckland Radio Controlled Car Club Site Plan

27

dView

B2 - Kartsport Manukau Ltd. Site Plan

29

eView

B3 - Counties Manukau Offroad Racing Club Site Plan

31

     

Signatories

Authors

Kim  Isaac - Community Lease Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 




Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Auckland Transport Report - November 2015

 

File No.: CP2015/23683

 

  

 

Purpose

1.       The purpose of this report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the Ōtara-Papatoetoe Local Board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Ōtara-Papatoetoe Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the Auckland Transport report – November 2015.

Comments

Transport Capital Fund Project Update

3.       The Ōtara-Papatoetoe Local Board receive $549,292 per year of the triennium for their Local Board Transport Capital Fund.  The purpose of this fund is to provide an opportunity for the board to provide transport improvements to align with the aspirations of their local board plan.

4.       The Ōtara-Papatoetoe Local Board has in this triennium decided to focus their Transport Capital Fund on improving local business districts.  The Board used the fund to complete a project in Ōtara-Papatoetoe Local Board that enabled a seamless connection from the Bus Interchange on East Tamaki Road to the Ōtara-Papatoetoe Local Board Town Centre through to the Manukau Institute of Technology.  The $500,000 contribution was also a part contribution to Auckland Council’s Economic Development project that also included art work.  Previously the board upgraded Davies Avenue to become an open space, using the fund from the first triennium.

5.       Currently the board has $41,000 available until the end of the 2016/17 financial year. Attachment A provides further detail.

Otara Footpath Upgrade

6.       Photo of before the footpath upgrade of the Ōtara-Papatoetoe Local Board Town Centre.

7.       Photos of after the footpath upgrade of the Otara Town Centre completed early in 2015.

 

                          

 

Manukau Bus/Train Interchange (previously Lot 59)

8.       The proposed Manukau Bus Station is a key part of the roll out of a new public transport network across south Auckland.  It will provide Aucklanders with a new network of buses and trains that will get them to their destination faster and more efficiently.  Attachment B.

9.       The Manukau train station sees an average of 1037 daily week day passenger trips and is currently the 13th busiest station in Auckland.

10.     Auckland Transport (AT) has now developed concept design plans for the proposed new high quality bus station, aimed at making it easy to transfer between trains and buses, as well as between bus services.  It will be designed to have sufficient capacity for long distance coach services.  The facility will also feature a large enclosed waiting area similar to an airport lounge. 

11.     Auckland Transport seeks feedback on the concept design to help make an informed decision to provide a high quality bus station and customer experience.

12.     Located right next to Manukau train station, the Manukau civic offices car park on Putney Way (between Davies Avenue and Osterley Way) will be transformed to a 23-bay bus station. The train and bus stations will be linked by a covered walkway.

13.     The entire structure will be designed to provide a high quality public transport experience which will be safe and accessible for everyone.  Temporary bus stops will be installed on Davies Avenue to allow the new network to operate smoothly until the station is constructed and opens in the second half of 2017.

14.     To support the rollout of the new network in south Auckland, Auckland Transport is also is building new bus and train stations at key locations in Pukekohe and Otahuhu.

Bus station features

15.     The bus station is likely to feature the following:

·        Convenience kiosks

·        A ticket office

·        AT Metro customer service

·        Drop off and pick up facilities

·        Cycle parking facilities

·        Taxi parking

·        Customer waiting areas

·        Bus staff office facilities

·        24 hour security, help points and CCTV

·        Toilets

·        Designed to allow for regional coach services (for example, services currently using Leyton Way at Westfield Manukau will be moved to the bus interchange)

Public Engagement

16.     Public days will be held at the following dates, times and venues:

Date

Time

Venue

Tuesday, 10 November 2015

12 to 2 pm

Centre Court, Westfield - Manukau

Thursday, 12 November 2015

5 to 8 pm

Centre Court, Westfield - Manukau

Saturday, 14 November 2015

10 am to 1 pm

Ground level, Manukau Institute of Technology, entrance to Manukau Station

 

HOP Card Price Change

17.     The HOP card originally cost $10, including GST, when it was launched in 2012, but since then Auckland Transport has discounted it to $5.00 to encourage uptake.  The actual cost of the card is $8.54, excluding GST, and Auckland Transport has been funding the shortfall. This is significant, considering over 600,000 cards have been sold.

18.     Now that most customers have a HOP card, AT is removing the discount which was applied while the system was rolled out and bedded down.  The increase will apply from Thursday 17 December, 2015.

 

Auckland Transport News

Glen Innes to Tamaki Drive Cycle Path

19.     Construction has started on one of Auckland’s biggest walking and cycling projects, connecting Auckland’s eastern suburbs to the Waitemata Harbour. A dawn blessing and sod turning ceremony marked the start of the construction phase on 21 October.  The sod turning ceremony was attended by representatives of Maungakiekie-Tamaki Local Board, Orakei Local Board, Auckland Council, New Zealand Transport Agency, Auckland Transport and the Hon Simon Bridges, Minister of Transport.

20.     The shared path starts at Merton Road in Glen Innes and follows the rail line all the way to Tamaki Drive and will connect communities and provide a route into the city for people on bikes and is another step on the way towards easing traffic congestion.

21.     The path will be around four metres wide and constructed mostly in concrete.  Timber boardwalks will cross the water at Orakei Basin and concrete will be used for longer structures such as the proposed Hobson Bay crossing. LED lighting will extend the hours of access, particularly during the winter months. Although the geography is hilly in places, the pathway is designed to keep gradients as low as possible.

22.     The first stage of the shared path from Merton Road to St Johns Road is due to be finished in late 2016.

Cycling Numbers Increasing

23.     The number of people cycling in Auckland is up 7% according to research released recently by Auckland Transport.  An independent survey conducted earlier in the year, looked at the walking and cycling habits of more than 1600 people living in Auckland and compared the findings with last year.

24.     It found that the number of people who said that they did any cycling at all went from 20% to 27%. The number of people cycling at least once a week was also up to 11% compared with 6%, 12 months ago.

25.     While the reason for cycling is still exercise or fitness (68%) or recreation (48%), there was a steady growth in those saying cycling to work was the reason they get on a bike (up to 16% from 12%). The survey also gathered information about where people lived and found that those living directly east and west of the city have the highest proportion of people cycling.

26.     This research is a source of real data in order for AT to plan ahead for the future cycle improvements. Putting in protected cycle facilities in the right parts of the city will make people feel and be safer when riding around the city. To maximise the investment which has come from local and central government, AT plans to improve the network for cycling into and around the city centre as well connections to public transport interchanges.

27.     People living in the inner city and the corridor running north-south from the city have the highest potential for growth in cycling. To get people cycling, overcoming perception of safety seems to be the greatest barrier.

 

Let’s Carpool Campaign

28.     Auckland Transport is running a public  campaign in November to encourage carpooling. The key objective is to reduce the amount of single vehicle occupancy trips into central Auckland by encouraging people to give carpooling a go and visit the Let’s Carpool website to register. The target audience is people aged between 20 and 45 years working in Central Auckland.

 

Road Safety Young Driver Marketing Campaign

29.     Young driver crashes are a high strategic priority  identified in “Safer Journeys” and locally this issue is of high concern due to the number of deaths and serious injuries resulting from these crashes. From 2010 to 2014, there were 664 death and serious injury crashes involving young drivers and these crashes resulted in 74 deaths and 749 serious injuries.  Targeting 18-24 year old male and female drivers, the main campaign objectives are:

·        To contribute towards a reduction in serious injury crashes involving young drivers across the Auckland region

·        To increase young driver’s safety awareness and understanding of the consequences of dangerous driving

·        To continue to grow the Snapchat and Facebook database of young drivers. This follows on from the success of the May 2015 young driver campaign, whereby AT generated 2,193 new likes on the “Youredriving” Facebook page and 5,185 new Snapchat followers.

30.     Based on the tagline of “You wouldn’t do that”, the three road safety themes are Distraction, Speeding and Drink Driving. Three different scenarios will be developed into short 10 second videos and released on Snapchat and Facebook:

·        You wouldn’t text while in a job interview. Don’t Text. You’re Driving.

·        You wouldn’t drink before hitting the gym. Don’t drink. You’re Driving.

·        You wouldn’t rush through a hot date. Don’t speed. You’re Driving.

 

31.     To help incentivise people, AT will run a competition challenging Snapchat users to send in a snap of their own 10 second video (or static photo) showing a scenario where they “Wouldn’t do that”. The best entries will be posted on Snapchat for the public to vote on and the favourite choice each week, over a three week period, will receive a prize of an iphone 6.

 

Operating Conditions for Unmanned Aircraft (UAV) Drones, Remotely piloted aircraft (RPAS) and others

32.     In response to the recent update of the Civil Aviation Authority (CAA) Rules, Auckland Transport has developed a set of conditions for Unmanned Aircraft/Drones (UAV) operators to meet before flights in Auckland Transport airspace over roads and other public places under the control of AT. Unlicensed UAV operators flying under 101 rule now require property owner permission before taking flight. This rule includes the regulation of model aircraft, kites, drones, balloons and other unmanned remote controlled piloted aircraft.

33.     AT has taken a risk-based approach in line with the intention of the CAA, due to the high risk of drone malfunction and road safety to only allow those with public liability insurance to operate over roads. The purpose of the conditions is to minimise public nuisance, risk to all road users and to remind operators of their obligations prior to flights. UAV’s/drones are not permitted in, on or above AT public transport vehicles, stations, terminals and wharves, near traffic lights and intersections, in AT controlled parking buildings, or on roads adjacent to the zoo. UAV operators must avoid flying over the road, and if necessary, at a height of 20m or more to minimise distraction to drivers. If using the road, UAV’s may only take off from the grass berm avoiding all overhead lines.

34.     These conditions for unlicensed operators will be available soon on the AT public website for operators to seek approval prior to flights. This will be granted automatically should operators meet the conditions of flight. Enforcement is by way of the CAA, NZ Police and the AT/AC Public Safety and Nuisance Bylaw. Complaints will not be responded to by Auckland Council, but monitored and recorded for future education.

35.     These conditions were created in collaboration with Auckland Council and other CCO’s to ensure regional consistency.

Local Board views and implications

36.     The Board’s views will be incorporated during consultation on any proposed schemes

Implementation

37.     All proposed schemes are subject to prioritization, funding and consultation.

 

Attachments

No.

Title

Page

aView

Local Board Transport Capital Fund

39

bView

Proposed Manukau Bus Station

41

     

Signatories

Authors

Melanie Dale – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Auckland Transport Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 



Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Libraries Work Programme 2015 -2016

 

File No.: CP2015/22273

 

  

 

 

Purpose

1.       This report presents the Libraries 2015/2016 Ōtara-Papatoetoe Local Board work programme for approval

Executive Summary

2.       This report provides information to support local boards to make decisions required to approve the Libraries 2015/2016 work programme.

3.       The Libraries work programme for the Ōtara-Papatoetoe Local Board has been aligned to the following 2014-2017 Ōtara-Papatoetoe Local Board Plan priorities:

·        Thriving communities

·        Age-friendly communities

·        Parks and facilities that meet people’s needs

·        A heart for Manukau

·        Town centre vitality

4.         Local boards are being requested to approve the Libraries work programme for FY 2015/2016.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Approves the 2015/2016 Libraries work programme (Attachment A).

 

 

Comments

5.       The Libraries work programme for 2015/2016 aligns to the Ōtara-Papatoetoe Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

6.       The Libraries work programmes align to the following 2014 – 2017 Ōtara-Papatoetoe Local Board Plan priorities:

·        Thriving communities

·        Age-friendly communities

·        Parks and facilities that meet people’s needs

·        A heart for Manukau

·        Town centre vitality

7.       A workshop was held on 4 May 2015 with the local board and Libraries staff to ensure activities align with the local board priorities and meet the needs of the Ōtara-Papatoetoe community.

8.       Local Boards are requested to approve the Libraries work programme for 2015/2016. Library staff will continue to work with the local board to ensure actions are delivered and evaluated.

Consideration

Local Board views and implications

9.       The draft 2015/2016 work programme was considered by the local board at a workshop held on 4 May 2015. The views expressed by local board members are reflected in Attachment A.

Māori impact statement

10.     Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The Libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

11.     Libraries staff will continue to meet with the local board to provide updates on the work programme and ensure it is progressed. The Libraries work programme will be implemented within the annual plan 2015/2016 budget and reported on through the quarterly reporting process.

 

Attachments

No.

Title

Page

aView

Libraries Work Programme FY2015/2016 Ōtara-Papatoetoe Local Board

45

     

Signatories

Authors

Cheryl Fowler - Libraries Service Delivery Manager

Authorisers

Kim Taunga - Manager Cust. Experience - South and East Libraries

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 



Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Performance Report for the Ōtara-Papatoetoe Local Board for the quarter ending September 2015

 

File No.: CP2015/22157

 

  

 

Purpose

1.       To update the Ōtara-Papatoetoe Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.

Executive summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. 

3.       Auckland Council departments also present quarterly performance reports to the local boards

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report

5.       The attached report contains the following reports this quarter

·    Local Community Services including Libraries

·    Local Environmental Management

·    Local Sports Parks and Recreation

·    Local Board Financial Performance

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      Receive the Performance Report for the Ōtara-Papatoetoe Local Board for the financial quarter ended September 2015

 

 

Comments

6.       In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local board views and implications

7.       The report is presented to the Ōtara-Papatoetoe Local Board members at a workshop prior to the business meeting.

Maori impact statement

8.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

 

Attachments

No.

Title

Page

aView

Ōtara-Papatoetoe Local Board Performance Report to Sep 2015

49

     

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 














































Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Otara-Papatoetoe Local Board, Quick Response, Round Two 2015-2016

 

File No.: CP2015/22938

 

  

 

 

Purpose

1.       The purpose of this report is to present applications received for round two of the Ōtara-Papatoetoe Local Board Quick Response Grants 2015/2016.  The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Ōtara-Papatoetoe Local Board has set a total community grants budget of $164,000 and $166,000 for the local event fund for the 2015/2016 financial year. A total of $6,218.00 was allocated through the local board’s first quick response round and $65,795.29 was allocated through the local grant round one on 19 October 2015. A further $5,539 was allocated under urgent decision to three multi-board applications from round one of the local grants.

3.       The local event fund has had $143,511 allocated to event grants. This leaves a total of $86,447.71 in the community grants budget and $22,489.00 in the local events fund, to allocate through the remaining three quick response rounds and one local grant round for this financial year.

4.       Ten applications were received in this quick response round with a total requested of $16,799.00. Two additional multi-board local grant applications were received from round one of the local grants, with a total requested of $5,000.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Ōtara-Papatoetoe Local Board Round One Quick Response Applications

Applicant

Focus

Project Title

Project

Request

The Chariot Project

Sport and recreation

The Chariot Project

Towards the venue hire cost 5 December 2015 - 26 November 2016

$2,000.00

Otara UnLTD Limitd

Arts and culture

Youth Visioning (Manukau, Otara & Papatoetoe)

Towards paying the professional's fees and the cost  of photography and videography,

$3,900.00

New Zealand AIDS Foundation (NZAF)

Community

Human immunodeficiency virus and syphilis rapid tests and equipment for the outreach clinic in Papatoetoe

Towards the cost of one year’s supply of sexually transmitted disease tests and equipment

$1,378.00

Samantha Rowley

Historic Heritage

Two notable Totara Trees

Towards the cost to hire a lift and remove the deadwood from two Totara trees

$1,330.00

Cook Island 15 Stars

Arts and culture

Celebrating Cook Islands Art and Cultures

Towards the cost of the venue hire and materials

$1,200.00

Family Lifecare Centre

Community

SPACE programme at Family Lifecare Centre

Towards the costs of a facilitator wages and resources for a parenting programme

$1,991.00

Auckland NZ VIEW

Community

Transportation

Towards the cost of transportation for group members

$400.00

New Zealand AIDS Foundation (NZAF)

Events

Love Life Fono #6 (LLF)

Towards the costs to hold a three day hui focused on the pacific rainbow family

$2,000.00

Papatoetoe Chess Club Inc

Sport and recreation

30th Papatoetoe Rapid Chess Tournament,  Papatoetoe Junior Rapid Chess Championship (2 day event)

Towards the venue hire, trophies and prizes for the tournament

$600.00

BSG Events

Events

Manukau Kids Obstacle Duathlon

Towards the cost of the entry to the kids obstacle duathlon event for eighty students

$2,000.00

Total

 

 

 

$16,799.00

 

b)      consider the two applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Table Two: Ōtara-Papatoetoe Local Board Round One Local Grant Applications

Applicant

Focus

Project Title

Project

Request

Sir Peter Blake Marine Education and Recreation Centre

Sport and recreation

Sport and Recreation outreach programme

Towards costs for students to attend the outreach programme

$4,000.00

PHAB

Community

PHAB Pasifika

Towards the salary of a Samoan youth worker

$1,000.00

Total

 

 

 

$5,000.00

 

 

 

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Ōtara-Papatoetoe Local Board adopted its grants programme on 20 April 2015 under Resolution Number OP/2015/50 (see Attachment A).


 

6.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements

 

7.       The Ōtara-Papatoetoe Local Board has set a total community grants budget of $164,000 and $166,000 for the local event fund for the 2015/2016 financial year. A total of $6,218.00 was allocated through the local boards first quick response round and $65,795.29 was allocated through the local grant round one on 19 October 2015, resolution OP/2015/178 a), c) and d).  A further $5,539 was allocated under urgent decision to three multi-board applications from the local grant round one.

8.       The local event fund has a total of $143,511 allocated to event grants. This leaves a total of $86,447.71 in the community grants budget and $22,489 in the local events fund, to allocate through the remaining three quick response rounds and one local grant round for this financial year.

9.       Ten applications were received in this quick response round with a total requested of $16,799.00. Two additional multi-board local grant applications were received from round one of the local grants, with a total requested of $5,000.00.

10.     The application from Iuni Lolesio deferred from the 19 October 2015 meeting and the 2 November workshop has been withdrawn by the applicant as the event has taken place.

 

Consideration

Local Board views and implications

11.     Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15.     Following the Ōtara-Papatoetoe Local Board allocating funding for round two quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

 

 

Attachments

No.

Title

Page

aView

Ōtara-Papatoetoe Local Grant Programme 2015/2016

99

bView

Ōtara-Papatoetoe Quick Response Round Two application summaries

103

cView

Ōtara-Papatoetoe Local Grant summaries

113

     

Signatories

Authors

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 




Ōtara-Papatoetoe Local Board

16 November 2015

 

 











Ōtara-Papatoetoe Local Board

16 November 2015

 

 





Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Sites proposed for divestment

 

File No.: CP2015/21472

 

  

 

 

Purpose

1.       This report seeks the Ōtara-Papatoetoe Local Board’s endorsement for Panuku Development Auckland to recommend the divestment of the council owned properties at section 17, 50 Manukau Station Road, Manukau and 12R Birdwood Avenue, Papatoetoe.

Executive Summary

2.       The first property presented in this report, section 17, 50 Manukau Station Road, Manukau is a 9,710m2 site adjacent to the Manukau city centre that is currently utilised as a car park.  Due to the size, shape and location of this property it has significant development potential. 

3.       The rationalisation process for this property commenced in May 2015.  Consultation with council and its CCOs, Iwi authorities and the Ōtara-Papatoetoe Local Board has now taken place.  Feedback received has largely been supportive of the proposed divestment of this site for development purposes.  The Ōtara-Papatoetoe Local Board has provided informal feedback that it is supportive of the proposed divestment and development of this site.

4.       Should approval be obtained to enable development of this site, Panuku Development Auckland will work with the Ōtara-Papatoetoe Local Board and seek to ensure an optimal development outcome that is based on the needs of the community and complimentary to the surrounding area. 

5.       The second property presented in this report, 12R Birdwood Avenue, Papatoetoe is a landlocked, 349m2 road reserve that is subject to the Reserves Act 1977. 

6.       The rationalisation process for this property commenced in December 2014.  Consultation with council and its CCOs, Iwi authorities and the Ōtara-Papatoetoe Local Board has now taken place.  Feedback received has been supportive of the proposed divestment of this site and the Ōtara-Papatoetoe Local Board has provided informal feedback that it is supportive of the proposed disposal of this site. 

7.       If approval is obtained to dispose of this site, the reserve status of the land would need to be revoked.  Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.  The costs of the reserve revocation process would be borne by the purchaser of the property.  Given the size and shape of this property, it could only be disposed of to an adjoining landowner. 

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      endorses Panuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to dispose of section 17, 50 Manukau Station Road, Manukau

b)      endorses Panuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status and dispose of 12R Birdwood Avenue, Papatoetoe.

 

 

Comments

8.       Panuku Development Auckland and Auckland Council Property department work jointly on a comprehensive review of council’s property portfolio.  One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell.  The subject sites were identified as potentially saleable through the review process.

9.       Once a property has been identified as potentially surplus, Panuku Development Auckland engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project.  Once a property has been internally cleared of any service requirements, Panuku Development Auckland then consults with local boards, ward councillors, mana whenua and the Independent Maori Statutory Board.  All sale recommendations must be approved by the Panuku Development Auckland Board before it makes a final recommendation to the Auckland Council governing body. 

Section 17, 50 Manukau Station Road property information

10.     Section 17, 50 Manukau Station Road is a 9,710m2 site adjacent to the Manukau city centre that is currently utilised as a car park.  The Proposed Auckland Unitary Plan zoning for the site is Metropolitian Centre – Manukau.  The property does not have a rating valuation and a registered valuation is pending.

11.     The property was acquired by the Manukau City Council in 1966 as part of a larger block of land for commercial and industrial development.  Over time, the larger block of land has been used for various public works and developed as the Manukau city centre.  The subject land is residual land which comprises sections 13, 17, 18 and 21 Manukau Station Road, and are held in one certificate of title.  A new certificate of title is pending for the subject land.

12.     This site appears to have potential for either residential, commercial or mixed use development occurring.

13.     The internal consultation process for this property commenced in May 2015.  An expression of interest was received from Auckland Transport, recommending that this site be investigated as a potential future car park.  This will be considered once the development potential of the site has been assessed.

14.     The Heritage team was invited prior to the internal consultation process to raise any archaeological issues.  The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified.  No issues were raised.  The internal consultation process also provided the Maori Strategy and Relations team the opportunity to flag any issue that is of particular relevance to Maori.  No issues were raised.

15.     Panuku Development Auckland recommend the divestment and development of this site.  Should a resolution be obtained to enable this, Panuku Development Auckland would seek to ensure that the highest and best use of the site is achieved, and that any proposed development of this site would take into account the surrounding area and be based on the needs of the community.  This would include considering affordable housing options for this site.

12R Birdwood Avenue, Papatoetoe property information

16.     12R Birdwood Avenue, Papatoetoe is a 349m2, landlocked property that an adjoining landowner is encroaching on.  The property has a 2014 rating valuation of $60,000 and the Proposed Auckland Unitary Plan zoning is Single House. 

17.     The property was vested in Papatoetoe Borough Council in 1960 as road reserve.  As a road reserve, the property was subject to the Public Reserves and Domains Act 1953 (now the Reserves Act 1977).  This property was held by the Parks Sports and Recreation department, which investigated the property and found it to be of no strategic purpose, given it is landlocked and cannot be formed as road, park, open space or for another similar use.

18.     The rationalisation process for this property commenced in December 2014.  No expressions of interest were received during the internal consultation phase.  The Heritage team were invited prior to the internal consultation process to raise any archaeological issues.  The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified.  No issues were raised.  The internal consultation process also provided the Maori Strategy and Relations team the opportunity to flag any issue that is of particular relevance to Maori.  No issues were raised.

19.     The results of the rationalisation process to date indicate that this property is not required for current or future service requirements.  As such, Panuku Development Auckland recommend that this site be divested.  As this property is a reserve subject to the Reserves Act 1977, the reserve status would need to be revoked before any proposed disposal could occur.  The costs incurred through revoking the reserve status of this property would be borne by the purchaser.  Due to the size and shape of this property, it could only be sold to an adjoining landowner.

Consideration

Local Board views and implications

20.     Panuku Development Auckland attended a workshop with the Ōtara-Papatoetoe Local Board regarding the two subject properties in October 2015.  The Ōtara-Papatoetoe Local Board provided the informal feedback below on each property.  This report is intended to provide the Ōtara-Papatoetoe Local Board with an opportunity to formalise its views regarding these properties.

          a)  Section 17, 50 Manukau Station Road:

                   The Ōtara-Papatoetoe Local Board are not opposed to the proposed disposal and development of this site.  The board noted that the Manukau centre is a Spatial Priority Area and that an Ōtara-Papatoetoe Local Board Plan outcome is “A heart for Manukau”.  The potential development of this site would correspond with these two objectives.

                   The Ōtara-Papatoetoe Local Board raised that there is a shortage of quality, affordable in its area, and would like to see either residential development or mixed use development which includes affordable housing at this site.

                   The Ōtara-Papatoetoe Local Board’s chairperson wrote to Panuku Development Auckland following the workshop about this property, expressing the board’s support for this site being a development site that incorporates affordable housing. 

          b)  12R Birdwood Avenue, Papatoetoe:

          The Ōtara-Papatoetoe Local Board did not oppose the proposed disposal of this property, noting that there are limited options available to council to use this property for service purposes, given it is landlocked and the adjoining landowner has encroached on it.

Māori impact statement

21.     Ten iwi authorities were contacted regarding the potential sale of section 17, 50 Manukau Station Road, Manukau. The following feedback was received.

          a)  Te Kawerau-ā-Maki

     No site specific feedback received, but potential interest in acquiring any council owned property that may become available for sale.

b)      Te Akitai Waiohua

          Te Ākitai Waiohua has expressed particular cultural interest in the Manukau area and accordingly has strong commercial and cultural interest in all properties that may come available for sale in this location.

c)      Ngāti Tamaoho

          Ngāti Tamaoho has observed their cultural ties to the Manukau area and noted the lack of land available to them in their rohe through the Treaty Settlement process. They accordingly have strong commercial and cultural interest in all properties that may come available for sale in their rohe.

d)      Ngāti Te Ata Waiohua

Ngāti Te Ata Waiohua has expressed particular cultural interest in the Manukau area and accordingly has strong commercial and cultural interest in all properties that may come available for sale in this location.

e)      Ngāti Paoa

No site specific feedback received, but potential commercial interest in any council owned property that may become available for sale.

f)       Ngāti Whanaunga

No feedback received for this site.

g)      Ngāti Maru

No feedback received for this site.

h)      Ngāti Tamaterā

No feedback received for this site.

i)        Ngāi Tai ki Tāmaki

Ngāi Tai ki Tāmaki has expressed strong site specific commercial interest in this property, noting it is directly adjacent to land they are acquiring through their Treaty Settlement.

j)        Waikato-Tainui

Waikato-Tainui has confirmed potential commercial interest in this property.

22.     10 iwi authorities were contacted regarding the potential sale of 12R, Birdwood Ave, Papatoetoe. The following feedback was received.

a)      Te Kawerau-ā-Maki

No site specific feedback received.

b)      Ngai Tai ki Tāmaki

No site specific feedback received.

c)      Ngāti Tamaoho

No site specific feedback received.

d)      Te Akitai Waiohua

Te Akitai-waiohua has expressed potential commercial interest in the property.

e)      Ngāti Te Ata Waiohua

No site specific feedback received.

f)       Ngāti Paoa

No site specific feedback received.

g)      Ngāti Whanaunga

No site specific feedback received.

h)      Ngāti Maru

No site specific feedback received.

i)        Ngāti Tamaterā

No site specific feedback received.

j)        Waikato-Tainui

No site specific feedback received.

Implementation

23.     These sites are not subject to offer back obligations under section 40 of the Public Works Act 1981

24.     These properties are not one of the Council’s strategic assets to which the significance policy would apply.

 

 

Attachments

No.

Title

Page

aView

Images of section 17, 50 Manukau Station Road, Manukauc

123

bView

Images of 12R Birdwood Avenue, Papatoetoe

127

     

Signatories

Authors

Letitia McColl - Senior Engagement Advisor

Authorisers

Toni Giacon – Team Leader, Panuku Development Auckland

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 




Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Community-led placemaking resource

 

File No.: CP2015/21941

 

  

 

 

Purpose

1.       To present all local boards with the recently developed resource on community-led placemaking.

Executive Summary

2.       The Communities Shaping their Places – A Good Practice Resource 2015, a resource on community-led placemaking is now available to the council and the wider public.

3.       This resource was commissioned by the Local Board Community-led Placemaking Champions Group.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the Communities Shaping their Places – A Good Practice Resource 2015.

 

 

Comments

4.       The Local Boards Community-Led Placemaking Champions Group is a group of local board chairpersons and local board members who have been meeting regularly since the beginning of 2014. Members of the group are Bill McEntee, Brenda Steele, Catherine Farmer, David Collings, Desley Simpson, Julia Parfitt, Julie Fairey, Lindsay Waugh, Lydia Sosene, Peter Haynes (Chairperson), Pippa Coom, Simeon Brown, Steve Tollestrup, Vanessa Neeson and Brenda Bailey.

5.       The key purpose of this group is to champion, develop best practice examples and promote community-led placemaking through the work of the local boards and throughout the wider council.

6.       This work has been progressed through 3 related work streams:

·          Workstream 1 – Spread Good Ideas on Community-led Placemaking

·          Workstream 2 – Council Enablers and Barriers to Community-led Placemaking

·          Workstream 3 – Innovative Community-led Placemaking in Auckland.

7.       The Communities Shaping their Places – A Good Practice Resource 2015 introduces some fun practical ways that Auckland Council can support community-led placemaking and is an output of workstream 1.

8.       This resource describes community-led placemaking in plain language, contains some great ideas and examples and highlights other useful resources and information.

9.       The Communities Shaping their Places – A Good Practice Resource 2015 is available on the council website and in hard copy through the libraries.

Local Board views

10.     The Communities Shaping their Places – A Good Practice Resource 2015 is available to local boards and communities for their consideration and dissemination.

 

Māori impact statement

11.     The Communities Shaping their Places – A Good Practice Resource 2015 is a resource for iwi and can be considered and applied to projects that benefit Maori and their community interests.

Implementation

12.     Local boards can determine the appropriate way to implement and apply this resource.

 

Attachments

No.

Title

Page

aView

Communities Shaping their Places - A Good Practice Resource - 2015

131

     

Signatories

Authors

Sue Dodds Snr Community Development Project Leader

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 






















Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Annual Plan 2016/2017

 

File No.: CP2015/23930

 

  

Purpose

1.       This report requests that the Ōtara-Papatoetoe Local Board:

a)   provides formal feedback on regional issues:

i.          the Uniform Annual General Charge (UAGC)

ii.          the Interim Transport Levy (ITL)

iii.         Māori land rates

iv.        a review of rural rates

b)   agrees key advocacy issues

c)   recommends any local targeted rate proposals

d)   recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2.       Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan.  Instead,  the council will be producing a consultation document which will cover:

a)   any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b)   content relating to local board agreements.

3.       Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.       This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals.  These will be considered by the Governing Body prior to finalising consultation topics.

5.       Local board views on these matters will also be considered in discussions between the local boards and the Governing Body on 27 and 30 November, prior to the Mayoral Proposal.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provides these views on regional issues for the Governing Body to consider:

i)        Uniform Annual General Charge (UAGC): the board supports retaining the UAGC at its current level, to stabilise the rates in the coming year, and asks that there be no consultation on proposed changes.

ii)       Interim Transport Levy (ITL):  the board supports retaining the ITL as a uniform charge on residential and business ratepayers at the current levels, and asks that there be no consultation on proposed changes.  The board opposes levying the ITL based on rateable value because values do not reflect the traffic generation impacts of a business.

iii)      Maori land rates:  the board supports consultation on changes to the remissions policy as proposed by the Governing Body.

iv)      Rural rates:  the board supports consultation on the proposal to reduce rates on large rural properties and multiple titles managed as one property, but suggests a smaller area that 50ha should be the threshold.

b)      request the Governing Body to continue the swimming pool targeted rate in 2016/17 unchanged from 2015/16, i.e. $28.86 per household, and notes that an unchanged rate does not require consultation in the Annual Plan process.

 

Comments

Regional issues

6.       At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.       A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:

http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8.       Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

9.       Ōtara-Papatoetoe Local Board workshopped these issues on 9 November 2015 and formulated its positions as follows:

a)      Uniform Annual General Charge (UAGC): the board supports retaining the UAGC at its current level, to stabilise the rates in the coming year, and asks that there be no consultation on proposed changes.

b)      Interim Transport Levy (ITL):  the board supports retaining the ITL as a uniform charge on residential and business ratepayers at the current levels, and asks that there be no consultation on proposed changes.  In particular, the board does not support a change to levying the ITL based on rateable value because values do not reflect the traffic generation impacts of a business.

c)      Maori land rates:  the board supports consultation on changes to the remissions policy as proposed by the Governing Body.

d)      Rural rates:  the board supports consultation on the proposal to reduce rates on large rural properties, but questions whether the threshold for the rates reduction is too high at 50ha, and suggests a smaller area should be considered.  The board also supports consultation on the proposal to reduce rates on multiple titles managed as one property.

Advocacy issues

10.     These will be considered at a workshop in December and confirmed by the board at its December meeting.

Local targeted rate and BID targeted rate proposals

11.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.  The board has not been advised on any new BID rates in its area, and therefore no resolution is required about BID rates.

12.     Ōtara-Papatoetoe Local Board has proposed a targeted rate to fund adult entry to swimming pools for three consecutive financial years.  In the 2015/16 financial year the rate was set at $28.86 including GST.  The board has received no report from the Leisure Department advising the need for any change to this rate for 2016/17.  There is no requirement for consultation if the rate is unchanged.  It is desirable for the board to request the Governing Body to continue the swimming pool targeted rate in 2016/17 at the existing level, i.e. $28.86 per household.

Consideration

Local Board views and implications

13.     Local Board feedback is being sought in this report. 

14.     Local Boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

15.     The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

16.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

17.     Feedback from the local boards will be summarised and provided in full to:

·    inform the Mayoral Proposal process,

·    the Governing Body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

18.     The Governing Body will adopt Annual Plan consultation material in early February 2016.

 

Attachments

No.

Title

Page

aView

Summary of Regional Issues

157

     

Signatories

Authors

Kate Marsh, Financial Planning Manager – Local Boards

Authorisers

Matthew Walker, GM Financial Strategy and Planning

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 






Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Objections made to off-licence applications by the Ōtara-Papatoetoe Local Board

 

File No.: CP2015/23799

 

  

 

Purpose

1.       For the Ōtara-Papatoetoe Local Board to endorse the portfolio holder’s objection to the liquor licence application by H and M Basra Limited for the issue of an Off Licence in respect to the premises situated at 743 Great South Road, Papatoetoe, and trading as Super Liquor Ōtāhuhu. This is an application for a new Off Licence in the local board area.

Executive summary

2.       The Local Board resolved to lodge objections to alcohol off-licenses at its February 2014 meeting as follows:

11.1

Notice of Motion - Objections to Off-Licence Applications

 

Resolution number OP/2014/5

MOVED by Chairperson E Collins, seconded by Member MA Gush: 

That the Ōtara-Papatoetoe Local Board:

a)       receive the Notice of Motion: Objections to Off-Licence Applications.

b)       lodge objections to liquor licences in its local board area for:

i)        all new off-licence applications, in line with the local board’s intent to reduce harm from alcohol abuse through a reduction in outlet numbers;

ii)       all renewals of existing off-licences, including new owners of existing premises, with the exception of applications with appropriate conditions such as limited hours of operation.

c)       delegate authority to the local board portfolio-holders of Planning, regulatory, bylaws and compliance (Efeso Collins – lead and Ross Robertson – alternate) to consider liquor licence applications in the local board area, and to make objections and present evidence on behalf of the local board.

d)       allocate $10,000 from its Community Response Fund to develop a consistent local board framework for response to liquor license applications, including the compilation of technical evidence and preparatory support for hearings. The Local Board notes that any over-spend in the Community Response Fund will be balanced by an under-spend in the Local Events Fund and that Local Board Services prepares a contract for service for this work.

CARRIED

 

3.       H and M Basra Limited has made an application to the District Licensing Committee at Auckland for the issue of an Off Licence in respect to the premises situated at 743 Great South Road, Papatoetoe and trading as Super Liquor Ōtāhuhu.  The general nature of the business to be conducted under the licence is liquor retailing.  The days on which and the hours during which alcohol is intended to be sold under licence are Monday to Sunday 9am to 11pm. 

4.       The first publication of the public notice was 22 October 2015 in the Manukau Courier.  Section 102 of the Sale and Supply of Alcohol Act 2012 requires that objections are made in writing with the District Licensing Committee with 15 working days after the first publication, i.e. 5pm Friday 13 November 2015.

5.       The Ōtara-Papatoetoe Local Board has aspirations in their Local Board Plan to minimise the impact of alcohol-related harm in local communities.  Having pleasant neighbourhoods and promoting healthy living is a priority in the Ōtara-Papatoetoe Local Board Plan 2014.  The plan asserts that “the board will contribute towards minimising the harm from substance abuse and gambling by advocating for fewer gambling machines (pokies) and off-licence liquor stores.” (Page 30).

6.       A copy of the objection will be tabled at the meeting on 16 November 2015 and attached to the minutes on the Auckland Council website.

 

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      lodge an objection to the application made by H and M Basra Limited for the issue of an Off Licence in respect to the premises situated at 743 Great South Road, Papatoetoe and trading as Super Liquor Ōtāhuhu.

b)      authorises the Local Board Chair, Fa’anānā Efeso Collins or his delegate, to represent the local board’s views and position on alcohol licensing matters as part of his Planning, Policy, Regulatory, Bylaws and Compliance portfolio

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Urgent Decision Ōtara-Papatoetoe Local Board Local Grants: Round One 2015/2016

 

File No.: CP2015/22801

 

  

 

 Purpose

1.       This report is for the Ōtara-Papatoetoe Local Board’s information.

Executive Summary

2.       The Ōtara-Papatoetoe Local Board resolution OP/2015/178h was referred to a workshop on 2 November 2015.  Deputy Chair Ross Robertson chaired the workshop which was attended by members Fuli; Gush and McCracken. 

3.       The 12 applications were not considered at the 19 October 2015 business meeting because they had not been given consideration at a workshop.  The reason for urgency to approve the allocation of grants is so the applicants can be advised.  This will enable applicants to progress their projects or seek alternative funding sources if unsuccessful.

4.       Chair Efeso Collins and Deputy Chair Ross Robertson approved the request on 2 November 2015 under the urgent decision process adopted by the board

 

                                                                                       

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board notes the urgent decision which approved the additional applications for Local Grants - round one 2015/2016.

 

 

 

Attachments

No.

Title

Page

aView

Signed decison and copy of resolution OP/2015/178 g) and h)

167

     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 







Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Ōtara-Papatoetoe Local Board Workshop Notes

File No.: CP2015/23219

 

  

 

Executive Summary

1.       Attached are the notes for the Ōtara-Papatoetoe Local Board workshop held on 5 October and 2 November 2015.

 

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 5 October and 2 November 2015.

 

 

Attachments

No.

Title

Page

aView

Workshop Notes 5 October 2015

175

bView

Workshop Notes 2 November 2015

177

    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 



Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Ōtara Papatoetoe Local Board members portfolio update

 

File No.: CP2015/23223

 

  

 

 

Purpose

1.       This report provides an opportunity at the business meeting for portfolio holders to update the full Ōtara-Papatoetoe Local Board on any significant activities over the last month.

Executive Summary

2.       The portfolio leads and alternates for Ōtara-Papatoetoe Local Board are as follows:

Portfolio

Lead

Alternate

Planning, Regulatory, bylaws and compliance

Efeso Collins

Ross Robertson

Arts, Culture and Events

Donna Lee

Ross Robertson

Community Services and Libraries

Mary Gush

Donna Lee

Youth Development

Lotu Fuli

Efeso Collins

Parks, Sport and Recreation

Ross Robertson

John McCracken

Built and Natural Environment, Heritage and Housing

Stephen Grey

Donna Lee

Economic Development, Business and Town Centre revitalisation

Stephen Grey

Mary Gush

Transport

Efeso Collins

John McCracken

 

3.       At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Ōtara-Papatoetoe Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

·    Provide clear steering of the relevant work programme

·    Lift detailed discussion out of local board meetings and workshops

·    Ensure key decisions go before the full local board

·    Reduce or avoid delays in project delivery

·    Enable local board members to apply their time and energy with enthusiasm and interest

·    Ensure clear communications within the local board and between the local board and officers

·    Maintain strong, connected relationships between the local board and its communities

·    Maintain mutual trust

 

4.       The Ōtara-Papatoetoe Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

 

Portfolio role

Examples of actions by portfolio holder

Undertaking roles specified in officer delegation protocols

·    Landowner consents; and proposed asset renewal works:  The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision

·    Providing feedback on resource consent applications

Sharing the workload between local board members

·    Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board

·    Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics

·    Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed

Gathering knowledge

·    Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board

·    Engaging and maintaining relationships with stakeholders

·    Reading background reports relevant to the portfolio

Acting as a sounding-board and advising officers

·    Meeting with officers to give the local board view of issues

·    Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop)

·    Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes

·    Commenting on proposed design details and other issues arising from local board projects

·    Enabling officers to test possible local board interest in a proposal

·    Helping officers to define preferred options or approaches before reporting to the local board

·    Encouraging officers, especially through difficult decisions

Monitoring action against the Local Board Plan

·    Asking officers for progress updates

·    Advising officers and local board when projects need response or attention

Leading local board projects as a convenor of the relevant steering group or working party

Various, but currently include:

·    Aorere Park joint steering group

·    Otara Lake and waterways steering group

·    Youth Connections project

Providing regular updates on portfolio activity to the local board

·    At board business meetings: portfolio-holders can report back at this agenda item

·    Portfolio-holders lead board discussion on officer reports relevant to their portfolio

·    Emails to all local board members, when information needs to be timely

 

 

Recommendation/s

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

Chairpersons Announcements

File No.: CP2015/23224

 

  

 

Executive Summary

This item gives the Chairperson an opportunity to update the board on any announcements.

 

 

Recommendation/s

That the verbal update is received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Carol McGarry - Democracy Advisor

Authorisers

 

     

  


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 9.1      Attachment a    Raise awareness wall art work                      Page 187


Ōtara-Papatoetoe Local Board

16 November 2015