Ōtara-Papatoetoe Local Board

 

OPEN Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau on Monday, 16 November 2015 at 5.00pm.

 

present

 

Chairperson

Fa’anānā Efeso Collins

 

 

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

 

 

Members

Lotu Fuli

 

 

 

 

Stephen Grey (from 5.13pm)

 

 

 

 

Mary Gush

 

 

 

 

John McCracken

 

 

 

 

ABSENT

 

 

Donna Lee

 

 

 

ALSO PRESENT

 

 

Councillor Arthur Anae (to 5.22pm)

 

Obed Unasa, Maungakiekie-Tāmaki Local Board member (to  5.15pm)

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

16 November 2015

 

 

 

1          Welcome

 

Fa’anānā Efeso Collins opened the meeting in karakia.

 

2          Apologies

 

Resolution number OP/2015/186

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board accept the apology from Member Lee for absence due to illness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2015/187

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 19 October 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements

 

The Chair acknowledged the community members who spoke at the recent community hui held at Clover Park Community House:

  • Jim Sinclair, Otara Historical and Future Development Trust Inc. – 50th Anniversary of the formation of the Otara Ward, Manukau City Council
  • Albert Vahaakolo, Chairman of Ngati Otara Marae
  • Dr Sarah Morgan, Project Manager, Participatory Science Platform, Comet Auckland
  • Obed Unasa, The Big Easel Trust (TBET)
  • Pauline Thomas – Papatoetoe Chess Club
  • Barbara Carney, Manukau Beautification Charitable Trust - Eye on Nature and Attempt a World Record for the largest number of volunteers to attempt a large environmental community clean-up of Puhinui Stream to Beach.

 

 

Member Fuli acknowledged the Cancer Society Auckland for their donation of three multi-lingual Smokefree banners for use at events.  The languages are Samoan, Tongan and Te Reo.

 

 

Member Gush acknowledged:

  • the Niuean 41st constitution celebrations
  • the Papatoetoe 84th Floral and Garden Awards

 


 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

Member SC Grey joined the meeting at 5.13 pm.

 

 

9          Public Forum

 

9.1

Public Forum - The Big Easel Trust (TBET)

 

Obed Unasa, Peter Muavae and John Unasa were in attendance to speak to the board on The Big Easel Trust

 

 

Resolution number OP/2015/188

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board thank Obed Unasa, Peter Muavae and John Unasa from The Big Easel Trust (TBET) for their attendance.

 

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Manukau Ward Councillors Update

 

A copy of Councillor Anae’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2015/189

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board receive the verbal and written report from Councillor Arthur Anae.

 

CARRIED

 

Attachments

a     Written report from Councillor Anae.

 


 

13

2015/16 Lease Workplan – Expedited Renewal Process and Review of Ongoing Lease Management

 

Resolution number OP/2015/190

MOVED by Chairperson E Collins, seconded by Member MA Gush:   

That the Ōtara-Papatoetoe Local Board:

a)      approve the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions.  Those community organisations being:

·   East Tamaki Rugby Football Club Incorporated, East Tamaki Domain, 244R East Tamaki Road

·   The Ōtara Rugby League Football Club Incorporated, Ngati Ōtara Park, 95R Ōtara Road, Ōtara (formerly Ōtara United Rugby League Club)

·   The Papatoetoe Railway Station Preservation Trust, 1R St George Street, Papatoetoe

·   Te Kohanga Reo National Trust Board, (Te Kupenga Kohanga Reo), Clover Park, 25R Othello Drive, Otara

b)      note that community outcome plans are not required or provided with these lease renewals.

CARRIED

 

Attachments

a     Community Lease Renewals Schedule Otara-Papatoetoe

 

 

14

Colin Dale Motorsport Park Leases

 

Resolution number OP/2015/191

MOVED by Member SC Grey, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board approves:

a)      the grant of a commercial lease for Coggan and Williams Ltd pursuant to section 54(1)(d) of the Reserves Act 1977 and subject to the terms and conditions of the Agreement to Lease being fully satisfied:

i)          Term – 10 years with a 10 year right of renewal.

ii)         Rental – A rate per annum as negotiated and agreed between parties.

iii)       All other terms and conditions as per current Auckland Council processes and in accordance with the recommendations of the Reserve Act Hearing Panel as adopted by the Ōtara-Papatoetoe Local Board.

b)      the grant of a commercial lease for Main Jet Events Ltd pursuant to section 54(1)(d) of the Reserves Act 1977 and subject to the terms and conditions of the Agreement to Lease being fully satisfied:

i)          Term – 10 years with a 10 year right of renewal.

ii)         Rental – A rate per annum as negotiated and agreed between parties.

iii)       All other terms and conditions as per current Auckland Council processes and in accordance with the recommendations of the Reserve Act Hearing Panel as adopted by the Ōtara-Papatoetoe Local Board.

c)      the grant of community leases to Counties Manukau Off Road Racing Club Incorporated, Kartsport Manukau Incorporated, Papakura City BMX Club Incorporated (and any subsequent trading name) and Auckland Radio Car Control Club Incorporated pursuant to section 54(1)(d) of the Reserves Act 1977 and subject to the terms and conditions of the Agreement to Lease being fully satisfied:

i)          Term - 10 years with one 10 year right of renewal commencing at the expiration of the agreement to lease;

ii)         Rental - $1 per annum, if demanded and any applicable maintenance fees and charges as set out within the Community Occupancy Guidelines 2012

Specific terms and conditions:

iii)       the rental condition of the leases will be reviewable on a triennial basis with the first review to be 3 years after the commencement date of the lease;

iv)       Notwithstanding, Council is entitled to review the rental amount and the terms and conditions of the community lease in general at any time in accordance with any community occupancy guideline or policy it may put in place, from time to time, or if it is of the reasonable opinion that the Lessee is operating for a profit or utilising or allowing the premises to be used for further pecuniary gain;

v)         The lessees will own any buildings and improvements upon their respective leased areas;

vi)       The lessees will provide one active representative per club to the Colin Dale Motorsport Park Co-operative Management Committee and oblige all of the terms and conditions of the lease at all times generally.

CARRIED

 

15

Auckland Transport Report - November 2015

 

Resolution number OP/2015/192

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board receive the Auckland Transport report – November 2015.

CARRIED

 

16

Libraries Work Programme 2015 -2016

 

Resolution number OP/2015/193

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board approve the 2015/2016 Libraries work programme (Attachment A).

CARRIED

 

Attachments

a     Libraries work programme 2015/2016.

 

17

Performance Report for the Ōtara-Papatoetoe Local Board for the quarter ending September 2015

 

Resolution number OP/2015/194

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board receive the Performance Report for the Ōtara-Papatoetoe Local Board for the financial quarter ended September 2015.

CARRIED

 

Attachments

a     Performance Report for the quarter ending September 2015 amended.

 

 

18

Otara-Papatoetoe Local Board, Quick Response, Round Two 2015-2016

 

Resolution number OP/2015/195

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board

a)      approve the applications listed below:

Table One: Ōtara-Papatoetoe Local Board Round Two Quick Response Applications

Applicant

Project Title

Project

Request

Approved

The Chariot Project

The Chariot Project

Towards the venue hire cost 5 December 2015 - 26 November 2016

$2,000.00

$2,000.00

Samantha Rowley

Two notable Totara Trees

Towards the cost to hire a lift and remove the deadwood from two Totara trees

$1,330.00

$1,330.00

Family Lifecare Centre

SPACE programme at Family Lifecare Centre

Towards the costs of a facilitator wages and resources for a parenting programme

$1,991.00

$1,991.00

Auckland NZ VIEW

Transportation

Towards the cost of transportation for group members

$400.00

$400.00

Papatoetoe Chess Club Inc.

                   

30th Papatoetoe Rapid Chess Tournament,  Papatoetoe Junior Rapid Chess Championship (2 day event)

Towards the venue hire, trophies and prizes for the tournament

$600.00

$600.00

New Zealand AIDS Foundation (NZAF)

Human immunodeficiency virus and syphilis rapid tests and equipment for the outreach clinic in Papatoetoe

Towards the cost of one year’s supply of sexually transmitted disease tests and equipment

$1,378.00

$1,378.00

Total

 

 

$7,699.00

$7,699.00

 

b)      decline the applications listed below:

Table Two: Ōtara-Papatoetoe Local Board Round Two Quick Response Applications and Round One Local Grant Applications.

Applicant

Project Title

Project

Request

Declined

Otara UnLTD Limited

Youth Visioning (Manukau, Otara & Papatoetoe)

Towards paying the professional's fees and the cost  of photography and videography,

$3,900.00

Lower priority in the Ōtara-Papatoetoe Local Board grants programme policy

Cook Island 15 Stars

Celebrating Cook Islands Art and Cultures

Towards the cost of the venue hire and materials

$1,200.00

Funded in previous grants round

New Zealand AIDS Foundation (NZAF)

Love Life Fono #6 (LLF)

Towards the costs to hold a three day hui focused on the pacific rainbow family

$2,000.00

Lower priority in the Ōtara-Papatoetoe Local Board grants programme policy

BSG Events

Manukau Kids Obstacle Duathlon

Towards the cost of the entry to the kids obstacle duathlon event for eighty students

$2,000.00

Lower priority in the Ōtara-Papatoetoe Local Board grants programme policy

Sir Peter Blake Marine Education and Recreation Centre

Sport and Recreation outreach programme

Towards costs for students to attend the outreach programme

$4,000.00

Lower priority in the Ōtara-Papatoetoe Local Board grants programme policy

PHAB

PHAB Pasifika

Towards the salary of a Samoan youth worker

$1,000.00

Lower priority in the Ōtara-Papatoetoe Local Board grants programme policy

Total

 

 

$15478.00

 

CARRIED

 

 

19

Sites proposed for divestment

 

Resolution number OP/2015/196

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)        endorse Panuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to dispose of section 17, 50 Manukau Station Road, Manukau, subject to the land being developed with accommodation options that are affordable for all local people to own and occupy.

b)         request Panuku Development Auckland to lead and identify developers, including social housing providers, and negotiate an affordability model that allows local families to be owner occupiers of their own home on the land at 50 Manukau Station Road.

c)        advise Panuku Development Auckland that in the board’s view, an affordability model for the development on the land would include a percentage of affordable accommodation, with say 80% of the dwellings costing about $250,000, and the balance at a high-end specification build and priced to balance construction costs and satisfy profit margins of potential developers. 

d)      endorse Panuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status and dispose of 12R Birdwood Avenue, Papatoetoe.

CARRIED

 

20

Community-led placemaking resource

 

Resolution number OP/2015/197

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board receive the Communities Shaping their Places – A Good Practice Resource 2015.

CARRIED

 

 

21

Annual Plan 2016/2017

 

Resolution number OP/2015/198

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         provides these views on regional issues for the Governing Body to consider:

i)          Uniform Annual General Charge (UAGC): the board supports retaining the UAGC at its current level, to stabilise the rates in the coming year, and asks that there be no consultation on proposed changes.

ii)         Interim Transport Levy (ITL):  the board supports retaining the ITL as a uniform charge on residential and business ratepayers at the current levels, and asks that there be no consultation on proposed changes.  The board opposes levying the ITL based on rateable value because values do not reflect the traffic generation impacts of a business.

iii)       Maori land rates:  the board supports consultation on changes to the remissions policy as proposed by the Governing Body.

iv)       Rural rates:  the board supports consultation on the proposal to reduce rates on large rural properties and multiple titles managed as one property, but suggests a smaller area that 50ha should be the threshold.

b)        request the Governing Body to continue the swimming pool targeted rate in 2016/17 unchanged from 2015/16, i.e. $28.86 per household, and notes that an unchanged rate does not require consultation in the Annual Plan process.

c)         delegate to the Chair to present the board’s advocacy items to the Governing  Body, highlighting these issues:

i)          ongoing annual funding of Colin Dale Park development ($280,000 per annum consequential opex) out of the board’s Locally Driven Initiatives budget, severely reducing the board ability to support local place making and community-led development;

ii)         the need to develop and improve the local area’s sports facilities and playing fields including, Papatoetoe Recreation Grounds, Kingswood Reserve, Kohuora Park, Te Puke o Tara Park, Ngati Otara Park, Manukau Sports Bowl and Aorere Park. 

iii)       in relation to District Licensing Committees:

·      appoint members of District Licensing Committees who better reflect and are more representative of local communities. 

·      consider a localised District Licensing Committee model to operate in southern urban local board areas, replacing the existing regional District Licensing Committee model.

·      commission an independent practitioner to review all District Licensing Committee decisions and recommendations, in order to improve the consistency of District Licensing Committee decisions.

·      action a review to whether District Licensing Committee decisions have resulted in worse outcomes than if the former Alcohol Regulatory and Licensing Authority (ARLA) had remained the decision maker, in failing to produce safer and more responsible sale, supply and consumption of alcohol, or to minimise harm caused by excessive or inappropriate consumption of alcohol.

CARRIED

 

 

 

22

Objections made to off-licence applications by the Ōtara-Papatoetoe Local Board

 

A copy the objection was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2015/199

MOVED by Member LT Fuli, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      lodge an objection to the application made by H and M Basra Limited for the issue of an Off Licence in respect to the premises situated at 743 Great South Road, Papatoetoe and trading as Super Liquor Ōtāhuhu.

b)      authorises the Local Board Chair, Fa’anānā Efeso Collins or his delegate, to represent the local board’s views and position on alcohol licensing matters as part of his Planning, Policy, Regulatory, Bylaws and Compliance portfolio.

c)      confirm the action taken by the Chair in filing the objection by the closing date of 13 November 2015.

CARRIED

 

Attachments

a     Objection to Off Licence application at 743 Great South Road, Papatoetoe.

 

 

23

Urgent Decision Ōtara-Papatoetoe Local Board Local Grants: Round One 2015/2016

 

Resolution number OP/2015/200

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board notes the urgent decision which approved the additional applications for Local Grants - round one 2015/2016.

CARRIED

 

 

24

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2015/201

MOVED by Member SC Grey, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 5 October and 2 November 2015.

CARRIED

 

 

25

Ōtara Papatoetoe Local Board members portfolio update

 

A copy of Member Gush’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2015/202

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the verbal and written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Member Gush tabled a written report:

·             Community leasing meeting with Council officers

Member Fuli:             

·             Opening Urbanesia festival

·             Attended Papatoetoe Family Fun Day

·             Civic Leadership Awards

Deputy Chair Robertson:

·             Auckland Council Parks Sport and Recreation hui with mana whenua

·             Attended the 50th Anniversary Mayfield Primary

·             Deepavali Festival of lights

·             Niuean 41st constitution celebrations

·             Old Papatoetoe Business Improvement District (BID) meeting

·             Diwali Festival

·             Southern Boards Chairs meeting

·             East Tamaki sports ground, discussions on the use of car park

·             Clean up Puhinui Stream

·             Community Impact Forum

·             Rotary Awards

Member Grey

·             Otara Waterways and Lake – trust deed

CARRIED

 

Attachments

a     Written report from Member Gush.

 

 

26

Chairpersons Announcements

 

Resolution number OP/2015/203

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:  

That the verbal update is received.

  • Niuean 41st constitution celebrations
  • Community Hui at Clover Park Community House
  • Pacific Peoples Advisory Panel
  • Papatoetoe Fun Day
  • Economic  Development Committee – Business Improvement District (BID) review policy
  • Aorere College Prize giving
  • Otara meeting with mana whenua and maatawaka
  • The Southern Initiative Steering Group – Early childhood focus
  • Diwali hosted by the Hindu Heritage foundation
  • Annual General Meeting of the Hunters Corner and Otara Business Improvement Districts (BIDs)
  • Ngati Otara Marae committee
  • Papatoetoe Christmas parade on 25 November 2015
  • Otara Christmas parade on 5 December 2015

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

5.59 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................