Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 5 November 2015 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Deputy Chairperson

Kit Parkinson

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

 

 

 

 

Kate Cooke, JP

 

 

 

 

Colin Davis, JP

 

 

 

 

Mark Thomas

 

 

 

 

ALSO PRESENT

 

Councillor

Cameron Brewer

 

 

 

 

 

 

 

 

 

 


Ōrākei Local Board

05 November 2015

 

 

 

1          Welcome

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member Cooke declared an interest in item 18, Ōrākei Local Board Local Grants: Round One 2015 -2016.

 

4          Confirmation of Minutes

 

Resolution number OR/2015/141

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the minutes of the Ōrākei Local Board held on Thursday, 1 October 2015, be confirmed as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

 

9.1

Recognition of Mayor and Deputy Mayor of the former Ellerslie Borough Council

 

 

Stephen Brewster was in attendance to present the Brewster family connection to the former Ellerslie Borough Council.

 

 

 

Resolution number OR/2015/142

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

 

a)        thanks Stephen Brewster for his Public Forum presentation.

 

b)        requests officers to investigate the Brewster family history and feedback options available to the Ōrākei Local Board in terms of the Board’s Policy and Guidelines of Streets, Parks and Amenities by February 2016.

 

CARRIED

 

10        Extraordinary Business

 

10.1

Chief Executive Officer (CEO) Review

 

The Ōrākei Local Board considered an item of extraordinary business at Item 27 of the agenda to discuss an additional item of feedback to the Ōrākei Local Board’s input to Chief Executive Officer (CEO) review.

 

This item was considered as extraordinary business because the Executive Officer Review Committee meeting is scheduled for 11 November  2015 and the next business meeting is 3 December 2015.

 

 

Resolution number OR/2015/143

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

a)        That the Ōrākei Local Board considers an additional item and feedback from the Ōrākei Local Board to the Chief Executive Officer Review at item 27.1.

 

CARRIED

 

 

11        Notices of Motion

 

11.1

Notice of Motion - Pre-1944 Character Buildings

 

Documents were tabled in support of this item.

 

A copy of the tabled documents will be kept on file and made available on the

Auckland Council website.

 

Resolution number OR/2015/144

MOVED by Member TG Churton, seconded by Member CH Cooke:  

That the Ōrākei Local Board:

a)        receives the Notice of Motion -  Pre-1944 Character Buildings.

 

b)        requests that the Governing Body resolve to amend resolution number GB/2011/158 to include a new d) (by way of addition) as follows:

              i.      where the views of the local board differs to those of the reporting planning officer, the local board is permitted to present its views, both in written and/or oral form on local issues to the duty commissioner and to any other commissioner(s) for consideration if there is a hearing.

 

c)        notes with concern the increasing demolition of pre-1944 character buildings in the Ōrākei Local Board suburbs.

 

d)        supports Member Churton to present the above process amendment to the Governing Body.

 

e)        requests that a copy of these resolutions be circulated amongst all other Local Boards for their information and support.

 

CARRIED

 

Attachments

a     Additional Email Correspondence

 

 

11.2

Notice of Motion - Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines

 

Documents were tabled in support of this item.

 

A copy of the tabled documents will be kept on file and made available on the

Auckland Council website.

 

 

Resolution number OR/2015/145

MOVED by Member CRJ Davis, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)        adopts the Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines, as tabled at the meeting.

b)        requests that a copy of the Board's resolution and the Ōrākei Local Board's Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines be sent to all local boards for their information.

c)        thanks Member Davis for his work in this policy space.

CARRIED

 

Attachments

a     Notice of Motion and Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines

 

 

12

Divestment proposal - 49 Nihill Crescent, Mission Bay

 

Resolution number OR/2015/146

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)        notes that consultation on the sale of 49 Nihill Crescent, Mission Bay has taken place with the Kohimarama Mission Bay Residents Association and neighbouring residents.

b)        based on feedback, endorses Pānuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to dispose of 49 Nihill Crescent, Mission Bay, with the proviso that Pānuku Development Auckland considers all disposal options for the property as the Board considers that there will be interest from more than only the adjoining landowners.

c)        endorses Pānuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status of part of 49 Nihill Crescent, Mission being Lot 2 Deposited Plan 21200.

 

CARRIED

 

 

13

Relocation of BMX track on Merton Reserve

 

Secretarial Note:       This item was withdrawn.

 

 

14

Colin Maiden Precinct Master Plan

 

Secretarial Note:       This item was withdrawn.

 

 

15

Ōrākei Basin Work Program

 

Pippa Sommerville, Parks Advisor – Orakei was in attendance to speak to this report.

 

Resolution number OR/2015/147

MOVED by Member CRJ Davis, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)      approves and endorses the prioritisation of the following projects for Ōrākei Basin over the next two years:

             i.          Auckland Water Ski Club (AWSC) retaining wall project (designed, consented and partially funded) and safety improvements to the Lucerne Road steps including the installation of additional handrails and safety surfacing on the step treads and planting beside the steps.

            ii.          Upgrade of the aggregate track Management Plan Area H (from the Strata sculpture to the Auckland Water Ski Club);

           iii.          Upgrade and renewal of the concrete path Management Plan Area G and F  (from the end of the car park to the Strata sculpture or the beginning of the aggregate track);

           iv.          Further investigate areas identified in the SKM report (2011) that have been found to be at critical risk for erosion and following this investigation assess whether adequate budget is available to implement a project to reduce the effects of erosion into the basin as recommended, noting that if funding is insufficient a report will be brought back to the Ōrākei Local Board.

b)      allocates the Ōrākei Basin Open Space Development (OBOS) budget for 2015/16 and 2016/17 as follows to enable the delivery of the current work program and of priority projects over the next two years.

Project name

Budget required to complete project

2015/16 budget allocation

2016/17 budget allocation

AWSC retaining wall and Lucerne Road step improvements project

$69,000

$47,000

$22,000

Ōrākei Basin walkway and cycle way renewals

$140,000

 

$140,000

Rip rap and coastal protection project

$130,000

 

$130,000

Total

$339,000

$47,000

$292,000

 

 

CARRIED

 

 

16

Re-establishment of the Central Facility Partnerships Committee

 

Resolution number OR/2015/148

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Ōrākei Local Board:

a)        supports the re-establishment of the Central Facility Partnerships Committee to provide governance and monitoring of the existing projects to their completion.

 

b)        agrees to the Terms of Reference for the re-established Central Facility Partnerships Committee attached as Appendix 1 to this report and recommends them to the re-established Central Facility Partnerships Committee for final approval.

 

c)        requests the Governing Body to provide such delegated authority as is required for the committee to fulfil its governance functions.

 

d)        requests advice from the Sport and Recreation Partnerships’ Manager as to:

·      which approved Central Facility Partnerships feasibility studies will support the priorities in all relevant facility based network plans, and

·      when the draft Sports Facilities Network Plan will be reported to the Parks, Sport and Recreation Committee.

 

e)        subject to support from the five isthmus boards, at a minimum, requests Local Board Services’ staff to set up an initial committee meeting to appoint a chair and deputy and approve the revised Terms of Reference.

 

f)         reappoints Chairperson Simpson as the Board’s representative and Deputy Chairperson Parkinson as the Board’s alternative representative to the Central Facility Partnerships Committee.

 

CARRIED

 

 

17

Ōrākei Local Board Business Association Multi-Year Contract Applications 2015 - 2016

 

Danielle Hibson, Community Grants Advisor was in attendance to speak to this report.

 

Resolution number OR/2015/149

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Ōrākei Local Board:

a)        receives the report.

b)        approves the following Ōrākei Local Board Business Association Support grants from its 2015/16 and 2016/17 budgets:

Business Association

Work Programme

Requested

Allocated

2015/16

Allocated 2016/17

Ellerslie Business Association

Drive an events orientated retail culture that strongly positions Ellerslie and acts as a magnet to pull customers and visitors to Ellerslie Town Centre, with meaningful and compelling events that maintain a sense of “community intimacy” to encourage the community to “experience and buy” local services

$30,000

$20,000

$10,000

St Heliers Village Association Incorporated

Promotion and events for the year 2015-2016

$20,000

$20,000

$0

Remuera Business Association Inc

To turn Remuera into a more culturally interesting precinct, attract more shoppers and visitors and add vibrancy to the town centre.  Regular events that bring local families into Remuera to develop ongoing relationships between shoppers and businesses

$20,000

$20,000

$0

Mission Bay Business Association

To bring an increased sense of security in the Mission Bay business district and create more opportunities to exercise along with access to free fitness equipment

$27,516

$20,000

$7,516

Total

 

 

 

$80,000

$17,516

 

c)        requests an annual update from each Business Association as to the spend, board recognition and community benefit from the Ōrākei Local Board Business Association Support grants.

d)        requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation at the event or project including the Ōrākei Local Board logo on marketing material.

e)        requests that if funding relates to an event, an invitation be extended to all Ōrākei Local Board members.

 

CARRIED

 

 

18

Ōrākei Local Board Local Grants: Round One 2015 -2016

 

Danielle Hibson, Community Grants Advisor was in attendance to speak to this report.

 

Resolution number OR/2015/150

MOVED by Chairperson DEC Simpson, seconded by Member TG Churton:  

That the Ōrākei Local Board:

a)       receives the report.

b)       approves the following Local Community Grants from its 2015/16 budget:

Organisation Name

Project

Amount Requested

Allocated 2015/16

Dunholme Lawn Tennis Club

Hire of Kings School courts for weekend Junior interclub court space

$6,000

$1,000

Citizens Advice Bureau Auckland City (CABAC) Inc.

Office Chair Mats

$7,287.17

$495

St Philip's Church Vestry

Purchase and installation of air conditioning units

$10,000

$7,000

East City BMX Club inc

Timing system

$10,000

$7,000

Dance Therapy NZ

Room hire at the Ōrākei Community Centre subject to accountability reporting from last year being submitted

$9,591

$1,000

St James Anglican Church

Purchase and installation of two heat pumps

$5,387.16

$4,800

Total                          

 

 

$21,295

 

c)         requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation at the event or project including the Ōrākei Local Board logo on marketing material.

d)        requests that if funding relates to an event, an invitation be extended to all Ōrākei Local Board members.

e)         declines the Ōrākei Local Board Local Community Grants 2015/2016 applications as listed in the following table, noting these applications were either ineligible as they didn’t meet funding criteria and/or were for activities well outside the Ōrākei Local Board area:

Organisation Name

Project

SeniorNet Eastern Bays Inc.

Contribution towards the lease at 118 Apriana Avenue, Glen Innes

Aphasia New Zealand (AphasiaNZ) Charitable Trust

50% of annual rental/lease to the University of Auckland

Chinese New Settlers Services Trust

Little Kungfu Master - Central Auckland rent, coaching, marketing and coordination

Communicare CMA (AK) Inc

Ellerslie, Mt Eden, Remuera and Panmure Communicare Centres

Seeking assistance rent hire of the Ellerslie, Mt Eden, Panmure  and Remuera centres

Seeking support towards the rates of their Mt Eden Head Officer at 371 Mt Eden Road Mt Eden

African Film Festival New Zealand Trust

Revamping existing website so that it includes more sophisticated content , produces a newsletter  and archives past films, help with advertising budget on radio and in newspaper,  magazine advertising and costs of printed publicity materials

Communicare CMA (AK) Inc

Panmure, Remuera and Ellerslie Communicare Centres

Seeking assistance for the rent hire of the Ellerslie, Panmure and Remuera Centres

Carol White Family Centre

Support the families with travel vouchers to attend the education and community support programme for refugees and migrants. Provide early child care centre with basic supplies such as nappies and milk for infants and toddlers, toys and books and puzzles for everyday activities

Eastern Suburbs Gymnastics Club Inc

Auckland Council Rates

Requesting a grant to assist with the part payment to Auckland Council for rates bill

RSCDS NZ Branch Inc Summer School 15-16

RSCDS NZ Branch Summer School 2015-2016

Funding to support the attendance of young people (under 20), who will be charged a fee for the School which is less than cost. Funding will assist with this subsidy, thereby engaging young people in creative sharing of Scottish culture in an environment which includes participants of all age groups from 8 to 80.  Most of the young people attending are local to Auckland

Kiwi Tennis

Coaching sessions at local schools and  Ōrākei tennis club

Need funding for the coaches and equipment. Tennis balls, rackets, nets

RainbowYOUTH

Workshops initiative

The actual workshop nights - koha for guest speakers/teachers, food and drink, resources, travel. 

Rule foundation has kindly given us funding for a "Social Enterprise" workshop,  so are applying for the costs of the other workshops

Children's Autism Foundation

Funding will go towards venue hire, contracting professional services to facilitate programmes and staff salaries for providing programme support

Muscular Dystrophy Association of NZ

To assist with the costs of reprinting specialist  booklets and brochures for education of individuals and their families diagnosed with Neuromuscular conditions, schools, and health professionals

Auckland City Mission

Funding towards the total annual food and distribution costs of Crisis Care and Community Services emergency food parcel programme

 

Fun and Games Toy Library Inc

Funding for rent at the Toy Library

Auckland District Council of Social Services

Venue hire, resources, stationery, advertising costs, salary costs for our Coordinator and costs of refreshments for participants

Safer Homes In New Zealand Everyday

Specialist advocates contracted by Shine, who are supervised by a full-time Coordinator employed by Shine

Pixel Palace Limited

Production costs for ‘The Artists Dinner 4.0’

Autism New Zealand Incorporated - Auckland Branch

General operating costs for the Auckland Branch which provides services throughout the whole of Auckland

The Basement Theatre

Cover half the cost of brochure design and the full cost of distribution in the Waitemata and Ōrākei areas

Pixel Palace Limited

Applying for funding for the production costs for one event. To be held early November 2015

Japanese Society of Auckland Inc.

Venue cost for Japan Day at The Cloud

LifeKidz Trust

Costs to employ more youth workers thus allowing to accept more children into their programme

Mind Over Manner Ltd

Shifting Community Youth and  Culture through Applied Theatre Practice workshops

Ryan Anderson

Hauraki gulf water sampling

T & M Stazyk Partnership / CUE Haven

To restore the paddock and wetlands on a 1 hectare property by planting it with native trees. The property adjoins CUE Haven, a former dairy farm which is being fully restored into a native NZ reserve for community use

The Parenting Place - Attitude Youth Division

Youth development and mental health programmes for Auckland region schools 2015/16

 

 

f)        notes that there is $71,805 remaining in the Local Grants Fund 2015/2016 for the Ōrākei Local Board.

 

CARRIED

 

Secretarial Note:    Member Cooke declared a conflict of interest in item 18, with respect to her association with St James Anglican Church and did not speak or vote on the Church’s application.

 

19

Ōrākei Local Board Residents Associations and Recognised Community Groups Multi-Year Funding Applications 2015 - 2016

 

Danielle Hibson, Community Grants Advisor was in attendance to speak to this report.

 

Resolution number OR/2015/151

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Ōrākei Local Board:

a)         receives the report noting that there is a resident association representing each of the Ōrākei Local Board’s ten suburbs.

b)        approves the following Ōrākei Local Board Resident Association Support grants from its 2015/16 and 2016/17 budgets:

Organisation

Objectives

Amount

Requested

Allocated 2015/16

Allocated 2016/17

Ōrākei Community Association

To bring the Ōrākei community together with events and promotion

$7,500

$4,915.50

$2,500

Stonefields Residents Association

We are committed to safeguarding and promoting the interests of residents in the area on matters concerning housing, development, the community and the surrounding environment. 
The Stonefields Residents Association upholds equal opportunities and works towards good relations amongst all members of the community

$6,500

$5,000

$1,500

Ellerslie Residents Association

To maintain and expand an organisation to represent the interests of the residents of Ellerslie

$5,000

$5,000

$0

Remuera Residents Association

To provide a collective voice for the residents of Remuera, promote the general well-being of the residents of Remuera, seek out and work with other organisations with similar objectives and anything else necessary to meet the above objectives

$7,380

$5,000

$2,380

Meadowbank and Saint Johns Residents Association

Our society aims to promote the general well-being of the people of Meadowbank and Saint Johns and to encourage them to be active participants in a thriving and vibrant community

$6,793

$5,000

$1,793

Mission Bay, Kohimarama Residents Association

To achieve greater involvement of the local community in decisions which affect them

$7,500

$5,000

$2,500

Total

 

 

$29,915.50

$10,673

 

c)         requires an annual update from each Residents Association as to the spend, board recognition and community benefit from the Ōrākei Local Board Business Residents Association Support grants.

d)        requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation at the event or project including the Ōrākei Local Board logo on marketing material.

e)         requests that if funding relates to an event, an invitation be extended to all Ōrākei Local Board members.

f)          notes that there is $5,000 remaining in the Residents Association Support Budget 2015/2016 for the Ōrākei Local Board.

g)        approves the following Ōrākei Local Board Recognised Community Groups Support grants from its 2015/16 and 2016/17 budgets:

Organisation

Objectives

Amount

Requested

Allocated 2015/16

Allocated 2016/17

Save Our Saint Heliers

Saint Heliers is a vibrant seaside village embracing its character and heritage. The aim is to increase the community’s awareness of the preservation and protection efforts and bring the community together with a sense of their unique place

$4,800

$4,000

$800

Tamaki Drive Protection Society

Complete stage three of the cliff top trees survey for public information and education

$6,000

$4,000

$2,000

Tahuna Torea Rangers’ and Residents’ Committee

To educate and provide signage and website for use of visitors and residents of the area

 

$6,000

$4,000

$2,000

Total

 

$12,000

$4,800

 

h)        requests an annual update from each Recognised Community Group as to the spend, board recognition and community benefit from the Ōrākei Local Board Recognised Community Groups Support grants.

i)          requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation at the event or project including the Ōrākei Local Board logo on marketing material.

j)          requests that if funding relates to an event, an invitation be extended to all Ōrākei Local Board members.

k)         notes there is $0 remaining in the Recognised Community Groups budget 2015/2016 for the Ōrākei Local Board.

CARRIED

 

 

 

 

 

 

 

20

Auckland Transport Update: November 2015

 

Melanie Dale, Auckland Transport Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2015/152

MOVED by Member KH Baguley, seconded by Member M Thomas:  

That the Ōrākei Local Board:

a)      receives the November 2015 report from Auckland Transport.

b)      approves an additional $90,000 to a total of $200,000, from the Transport Capital Fund to change the alignment of the path in Martyn Wilson Reserve.

c)      approves an additional $65,000 to a total of $125,000, from the Transport Capital Fund to replace and widen the Glendowie Park Footpath.

d)      approves an additional $40,000 to a total of $240,000, from the Transport Capital Fund for the path around Liston Park.

 

CARRIED

 

 

21

Ōrākei Basin Advisory Group Update

 

Resolution number OR/2015/153

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the minutes from the Ōrākei Basin Advisory Group (OBAG) meeting of 6 October 2015 be received.

 

CARRIED

 

 

22

Chairperson's Report

 

Resolution number OR/2015/154

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Ōrākei Local Board:

a)         receives the Chairperson’s November 2015 report.

b)        requests an update to the Ōrākei Local Board from the Unitary Plan team on the changes made to Auckland Council's position on character and related issues particularly where they differ to that agreed at notification of the Proposed Auckland Unitary Plan in 2013.

c)         requests advice from officers as to how the advocacy of expert local groups such as Remuera Heritage, Save Our St Heliers and others as well as the Ōrākei Local Board's advocacy can form a more meaningful part of council planning decisions.

 

CARRIED

 

 

 

 

 

 

23

Board Member Reports

 

Documents were tabled in support of this item.

 

A copy of the tabled documents will be kept on file and made available on the Auckland Council website.

 

 

Resolution number OR/2015/155

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:  

That the Ōrākei Local Board:

a)         receives the Board Member reports.

b)         receives Member Baguley’s tabled report.

c)         expresses extreme concern to Auckland Transport at Project C3 detailed in the Parnell Rise/Parnell Road Corridor Management Plan and opposes the proposal to stop vehicle access to Domain Drive from Ayr Street because of the considerable negative affect it will have on the ability of Ōrākei Local Board residents to connect with the Central Business District (CBD) to go about their normal daily business.

d)        approves the reallocation of the $23,000 budget to complete planting along the Magma Crescent entrance to the Heritage Trail at Stonefields to the following projects:

i.     $5,000 – for East City BMX to complete work on the remediation of their track at Merton Reserve;

ii.    $10,000 for hedge (monkey apple) tree removal at Churchill Park;

iii.   $8,000 – Mangrove removal and pontoon planning at Hobson Bay.

 

CARRIED

 

Attachments

a     Board Member Baguley Report - November 2015

 

 

24

Resolutions Pending Action

 

Resolution number OR/2015/156

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:  

That the Ōrākei Local Board resolutions pending action report be received.

 

CARRIED

 

 

25

Local Board Workshop Record of Proceedings

 

Resolution number OR/2015/157

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the record of proceedings for the Ōrākei Local Board workshops held on 24 September 2015, 8 October 2015, 15 October 2015 and 22 October 2015 be noted.

 

CARRIED

 

 

26

Ōrākei Local Board Achievements Register

 

Resolution number OR/2015/158

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board updated achievements register be noted.

 

CARRIED

  

27        Consideration of Extraordinary Items

                              

27.1

Chief Executive Officer (CEO) Review

 

MOVED by Member CRJ Davis, seconded by Deputy Chairperson K Parkinson:  

 

 

 

a)            That the Ōrākei Local Board pass a Motion of Censure of the Auckland Council’s Chief Executive who as the employer of the Council’s staff and is responsible for all systems used by staff has allowed the Infocouncil system by which agendas and minutes are prepared to continue to operate after five years in a way that in effect puts elected representatives in a subordinate role to Council staff, such as the manner in which elected representatives’ notices of motion and attachments are reproduced and presented in an agenda, apparent difficulty in locating material from elected representatives in agendas and minutes, and authorising staff to “approve” the inclusion of elected representatives’ report, notices etc in their board agenda.

 

 

Amendment to original recommendation

 

Chairperson DEC Simpson moved an amendment by way of substitution to the original recommendation, seconded by Member M Thomas:

 

a)        That the Auckland Council’s Chief Executive, who as the employer of the Council’s staff and is responsible for all systems used by staff be requested to authorise expeditiously fundamental changes to the Info-council system by which agendas and minutes are prepared which do not continue to put elected representatives in a subordinate role to Council staff, as the present system appears to do, so that elected representatives’ notices of motion and attachments are reproduced in an agenda as presented by the elected representative; that features in the system are enhanced to provide for material from elected representatives to be easily located; that the requirement and custom for staff to “approve” the inclusion of elected representatives’ reports, notices of motions etc in their board agendas be abrogated; and that any other changes which will make the Infocouncil system more efficient be introduced. 

The amendment was put and declared. CARRIED

 

 

The Chairperson put the substantive motion.

 

 

Resolution number OR/2015/159

MOVED by Chairperson DEC Simpson, seconded by Member M Thomas:   

a)        That the Auckland Council’s Chief Executive, who as the employer of the Council’s staff and is responsible for all systems used by staff be requested to authorise expeditiously fundamental changes to the Info-council system by which agendas and minutes are prepared which do not continue to put elected representatives in a subordinate role to Council staff, as the present system appears to do, so that elected representatives’ notices of motion and attachments are reproduced in an agenda as presented by the elected representative; that features in the system are enhanced to provide for material from elected representatives to be easily located; that the requirement and custom for staff to “approve” the inclusion of elected representatives’ reports, notices of motions etc in their board agendas be abrogated; and that any other changes which will make the Infocouncil system more efficient be introduced. 

CARRIED

 

 

In closing of the meeting, the Chair thanks all officers for their attendance and input in support of the above agenda items.

 

 

 

4.36 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................