I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 18 November 2015

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Bill McEntee

 

Deputy Chairperson

Michael Turner

 

Members

Stuart Britnell

 

 

Brent Catchpole

 

 

Graham Purdy

 

 

Katrina Winn

 

 

(Quorum 3 members)

 

 

 

Trish Wayper

Local Board Democracy Advisor

 

12 November 2015

 

Contact Telephone: (09) 295 1331

Email: Patricia.Wayper@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Papakura Local Board

18 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Papkura Business Association - Annual Accounts and Business Plan       5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          6

12        Councillors' Update                                                                                                       7

13        Performance Report for the Papakura Local Board for the Quarter Ending September 2015                                                                                                                                 9

14        2015/2016 Lease Workplan - Expedited Renewal Process and Review of Ongoing Lease Management                                                                                                                 43

15        Auckland Transport Update - November 2015                                                         51

16        Auckland Transport Quarterly Update to Local Boards                                         75

17        Options for the Refurbishment and Management of Awhi House, Smith’s Avenue Reserve, Papakura                                                                                                     101

18        Preliminary Site Investigation for the Takanini Library and Community Hub - Findings and Recommendations                                                                                             115

19        Southern Corridor Improvements Project – Landowner Approval for Works Within Various Parks, Papakura                                                                                          121

20        Papakura Local Grants Round One 2015/2016                                                      131

21        Scope for Local Dog Access Rule Review                                                             195

22        Annual Plan 2016/2017                                                                                              215

23        Urgent Decisions                                                                                                       267

24        Papakura Local Board Achievements Register 2013-2016 Electoral Term        273

25        For Information: Reports referred to the Papakura Local Board                        281

26        Papakura Local Board Workshop Notes                                                                283  

27        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

28        Procedural Motion to Exclude the Public                                                               295

17        Options for the Refurbishment and Management of Awhi House, Smith’s Avenue Reserve, Papakura

b.      Attachment B: DNZ Offer Pikorua House Refurb                                        295

c.      Attachment C: DTZ Quote for Awhi House                                                  295

d.      Attachment D: Revised DTZ Quote for Awhi House Sept 2015                 295

e.      Attachment E: Spotless Quote for Awhi House Sept 2015                         296

C1       Special Housing Areas: Tranche 9                                                                          296  

 


1          Welcome

 

Board Member will lead the meeting in prayer,

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

There were no leave of absence requested at close of agenda.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Papakura Business Association - Annual Accounts and Business Plan

Purpose

1.       This report is to enable the Papakura Business Association to present their annual accounts and business plan to the board.

 

Recommendation/s

That the Papakura Local Board:

a)      Thank the Papakura Business Association for their presentation to the board outlining their annual accounts and business plan.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Papakura Local Board

18 November 2015

 

 

Councillors' Update

 

File No.: CP2015/24086

 

  

 

Purpose

1.       An opportunity is provided for Councillors’ Calum Penrose, Sir John Walker and Bill Cashmore to update the Board on Governing Body issues they have been involved with since the last meeting.

Executive Summary

2.       Nil.

 

Recommendation/s

a)      That the Councillors’ update be received.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trish Wayper - Local Board Democracy Advisor

Authorisers

Rex Hewitt - Relationship Manager

 


Papakura Local Board

18 November 2015

 

 

Performance Report for the Papakura Local Board for the Quarter Ending September 2015

 

File No.: CP2015/23076

 

  

Purpose

1.       To update the Papakura Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board agreement.

Executive summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. 

3.       Auckland Council departments also present quarterly performance reports to the local boards

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report

5.       The attached report contains the following reports this quarter

·    Local Community Services including Libraries

·    Local Environmental Management

·    Local Sports Parks and Recreation

·    Local Board Financial Performance

 

 

Recommendation/s

That the Papakura Local Board:

a)      Receive the Performance Report for the Papakura Local Board for the financial quarter ended September 2015

 

 

Comments

6.       In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local Board Views and Implications

7.       The report is presented to the Papakura Local Board members at a workshop prior to the business meeting.

Maori Impact Statement

8.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Attachments

No.

Title

Page

aView

Papakura Local Board Performance Report to September 2015

11

     

Signatories

Authors

Mark Purdie - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Rex Hewitt - Relationship Manager

 


Papakura Local Board

18 November 2015

 

 

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Papakura Local Board

18 November 2015

 

 

2015/2016 Lease Workplan - Expedited Renewal Process and Review of Ongoing Lease Management

 

File No.: CP2015/22841

 

  

Purpose

1.       The purpose of this report is two-fold.  Firstly, to introduce the operational approach to the delivery of this year’s community lease work programme. Secondly, to seek Papakura Local Board approval of the community lease renewals being advanced via this approach.

Executive Summary

2.       Community leases are one of the ways in which Council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Council has a substantial programme of community leasing work to complete this year.  The scale of the programme includes a number of existing leases that have rolled over beyond their anticipated expiry date and require attention. There are also a number of leases reaching their renewal or expiry date this year. Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the programme at a network level and introduced a programme approach to help deliver the extra volume of work this year.

4.       The programme approach aims to simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.  Extra staff resources have been made available to support this peak of work.

5.       The main categories of work that are being advanced are:

·        The renewal of existing leases

·        The award of new land related leases

·        The award of new building related leases

·        Progressing more complex or involved cases

6.       This report includes details of the first batch of fast tracked lease renewals.  In every case the group has an existing right of renewal.  Staff recommend that these leases be renewed.

7.       To maintain productive delivery of this year’s programme, staff will be working closely with the portfolio holder and will operate to any delegations that are in place.

 

Recommendation/s

That the Papakura Local Board:

a)      Approves the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions.  Those community organisations being:

·    Marne Rd Bowling Club Incorporated (formerly Papakura Women’s Bowling Club Incorporated), 25R Marne Road, Papakura

·    Papakura Rod and Custom Club Incorporated, Wellington Park, 1R Great South Road, Papakura

·    South Auckland Car Club Incorporated, Wellington Park, 1R Great South Road, Papakura

b)      Notes that community outcome plans are not required or provided with these lease renewals.

 

 

Comments

8.       There is a substantial programme of community leasing work to complete this year, with leases due for renewal and/or expired leases to be re-established in all 21 of Auckland’s local board areas.  In total there are about 500 work items to complete.  Attachment B shows the distribution of this activity by local board.

9.       Given the scale of the programme, staff have adopted a new approach to operational delivery this year, aimed at increasing productivity whilst supporting good governance.  The approach will simplify procedures to enable a large number of more routine leases to be fast tracked, whilst focusing necessary attention on those community leases that are more complex.  Extra staff resources have been made available to support this work.

10.     There are three routine categories of work are being advanced.

·        The renewal of existing leases

·        The award of new land related leases

·        The award of new building related leases

Staff will work closely with the appointed local board portfolio holder  and progress this work in batches.

11.     The following table shows the initial assessment of work in the Papakura Local Board area.

 

Type of leases

Fast track

Complex

Renewals

3

1

New Leases

10

7

12.     Progressing renewals is the priority first phase of this year’s programme.  Alongside the fast track renewals, new leases and more complex renewals that require further input will be progressed.

13.     Some of the leases requiring consideration are more complex or involved.  These typically relate to situations where there are multiple stakeholder interests, external dependencies or issues related to the classification of reserves.  Again, staff will work closely with the local board portfolio holder to prioritise and progress these cases once the more routine renewals are able to be progressed.

14.     Attachment A includes the details of the lease renewals that are of a routine nature and it is recommended that these renewals be approved.

Consideration

Local Board Views and Implications

15.     Staff provided an update to a meeting of the Local Board Chairs on 28 September 2015, which identified the scale of the community lease workload at a network level and introduced a programme approach to help deliver the work this year.

16.     The content of this report has been discussed with the local board portfolio holder, including the rationale applied to the assessment of routine and more complex leases.

17.     To maintain productive delivery of this year’s programme, staff will continue to work closely with the portfolio holder and will operate to the delegations that are in place.

Māori Impact Statement

18.     Community leases generally supporting a wide range of activities and groups and are awarded based on an understanding of local needs, interest and priorities.  As such, they are designed to create local benefits to many communities, including Maori.

Implementation

19.     Staff will execute the decisions sought within this report promptly to ensure the occupying groups have clarification/confirmation of their tenancy.

 

Attachments

No.

Title

Page

aView

Community Lease Renewals Schedule Papakura

47

bView

Distribution of Leases by Local Board

49

     

Signatories

Authors

Jenny Young - Community Grants Advisor

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Nina Siers - Relationship Manager

 


Papakura Local Board

18 November 2015

 

 


Papakura Local Board

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Papakura Local Board

18 November 2015

 

 

Auckland Transport Update - November 2015

 

File No.: CP2015/24305

 

  

Purpose

1.       The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2.       This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community

 

 

Recommendation/s

That the Papakura Local Board:

a)      receives the Auckland Transport Update – November 2015

b)      requests Auckland Transport to seek a Firm Estimate of Cost (FEC) for the Covered walkway between platform and Railway Street West and the extension of walkway along Railway Street West

c)      Notes the Rough Order of Cost for the road treatment (red) on entrance intersections into Papakura is $34,000

d)      Requests Auckland Transport to proceed to design and construction for the road treatment (red) on entrance intersections into Papakura. The $34,000 will be allocated out of the Local Board Transport Capital Fund

 

 

Discussion

Local Board Transport Capital Fund (LBTCF):

 

3.       The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund. These funds can be used annually or rolled together to use the full three years’ of funding. You can find the financial update (as at 12 October) at Attachment B.

4.    Taking into account funding already allocated, The Papakura Local Board has $737,308 remaining to be utilised in this electoral term.

5.    For larger projects the 2016/17 financial year’s LBTCF ($306,184) can also be brought forward, providing a total of $1,043,492 to spend, if the Board wishes.

6.    The Board has asked Auckland Transport to investigate using the LBCTF allocation to undertake the following projects: 

 

 

 

 

Project

Description

Status

Projected Cost

Connection of Railway Station and Town Centre:

Looking at ways of cognitively linking the town Centre with the Railway station.

Projects for further investigation include:

Transport leads have agreed to focus on the following:

·    Parklet outside Library

·    Public space - Gallery car park

·    Covered walkway between platform and Railway Street West

·    Extension of walkway along Railway Street West

·    Beautification – greenery

 

Resolution requesting AT to proceed to design and provide a Rough Order of Cost (ROC) for the six identified projects was passed on 20 May 15.

Auckland Transport (AT) has contracted Thresher Associates Ltd to undertake design work on the Parklet, Gallery car park and beautification.

Auckland Transport (AT) and Will Thresher presented ideas for the Covered walkway on 27 October 2015. The final concept was confirmed by Elected Members at that meeting.   Further details below.

The Parklet, Beautification and Public Space are still being progressed.

 

To be determined through the Rough Order of Cost phase.

Colour Treatment - Intersections

Road treatment (red) on 4 entrance intersections into Papakura

 

Resolution requesting AT to provide a Rough Order of Cost (ROC) passed on 20 May 15.

Sites requested are:

*Railway Street West and Averill Street

*Averill Street and Great South Road

*Elliot/Broadway/GSR

*Queen Street and GSR

*O’Shanussey Street and GSR

AT can only do red markings where there are delineated crossing points for pedestrians, although this does not apply at zebra crossings. Full details with resolutions can be found later in this section.

To be determined through the Rough Order of Cost phase.

Blue disabled car park markings

Instillation of full Blue disabled car parks in line with Mobility Parking recommendations.

Resolution requesting AT to provide a Rough Order of Cost (ROC) was passed on 20 May 15.

Marking disabled car parks with blue paint markings is not compatible with the AT Code of Practice.

This project is not supported by AT.

 

Current Papakura Local Board Project Update:

 

Project

Description

Status

Projected Cost

Refresh of signage in Papakura

Refresh of navigation and directional signage, identification of parking buildings and areas of significance/interest (Maraes, galleries)

AT provided Transport leads (26/2/15) further information and recommendations regarding the way finding project.

 

The strictly way finding is currently being finalized although some direction on the requested Town Centre signage is still outstanding from the Papakura LB

 

 

 

On July 16. 2014 the Board approved a maximum of $110,000 to refresh the signage in the Papakura Local Board area.

 

Covered Walkway Project:

 

7.       The concept for the covered walkway (shown below*) is part of a series of initiatives by the Board under the Local Board Transport Capital Fund (LBTCF) to improve Papakura Town Centre. In particular strengthen the connection between the Great South Road, Library/Museum, Art Gallery and Railway Station.

 

 

*the full concept design plans can be found at attachment A

 

8.       The proposed walkway will extend from the railway station forecourt along Railway Street West, first on one side then on the other, joining into Averill Street at the corner and running to the mid-block pedestrian crossing. The locations of the proposed additions and replacements can be found on the plans at Attachment A. The design incorporates distinctive ends to the existing structures to create a full walkway. The proposed new units are taller, wider and finished in timber to create a softer more welcoming enclosure in contrast with the glass and steel of the existing elements.

 

9.       The final design agreed by the Board will be taken through the tender process in order for Auckland Transport to provide a Firm Estimate of Cost (FEC). A resolution requesting Auckland Transport to seek a FEC for the Covered walkway between platform and Railway Street West and the extension of walkway along Railway Street West can be found in the recommendation section above.

 

 

Road Treatment (Red) on Entrance Intersections into Papakura:

 

10.     Under the Manual of Traffic Signs and Markings (MOTSAM) Auckland Transport is only able to use red marking treatments where there are delineated crossing points for pedestrians, although this does not apply at zebra crossings. The only possible types of sites are: at signalised pedestrian crossings or at full traffic signals at intersections where there are legs with pedestrian facilities. i.e pedestrian lanterns, call buttons, and road markings to guide pedestrians.

 

1.   Railway Street West / Averill Street

 

 

There are no delineated crossing points for pedestrians at this intersection so it is not possible to mark any red colour treatments at this location.

 

However, there are two possible locations at Railway Street West and Clevedon Road as shown at the top of the photo.

 

 

2.  Averill Street / Great South Road

 

 

There are no delineated crossing points for pedestrians at this intersection so it is not possible to mark any red colour treatments at this location.

 

 

 

 

 

 

 

 

 

3.  Elliot Street / Broadway / Great South Road

 

There are four delineated crossing points for pedestrians at this intersection which currently have a different textured surface to make them stand out from the rest of the road. It is possible to colour these four crossing points in red.

 

ROC Estimate (including traffic management) is $85/m2.

Estimate per leg of intersection (15m long by 3m wide = 45m2) = $3,850

 

Total estimate for 4 legs = $15,400 ($16,000)

 

4.  Queen Street / Great South Road

 

 

There are two delineated crossing points for pedestrians at this intersection which currently have a different textured surface to make them stand out from the rest of the road. It is possible to colour these two crossing points in red.

 

ROC Estimate (including traffic management) is $85/m2.

Estimate per leg of intersection (17m long by 3m wide = 51m2) = $4,350

 

Total estimate for 2 legs = $8,700 ($9,000)

 

5.  O’Shannessey Street / Great South Rd

 

 

There are two delineated crossing points for pedestrians at this intersection which are only marked by the double white lines.

It is possible to colour these two crossing points in red.

 

ROC Estimate (including traffic management) is $85/m2.

Estimate per leg of intersection (average of 17m long by 3m wide = 51m2) = $4,350

 

Total estimate for 2 legs = $8,700 ($9,000)

SUMMARY:

 

It is only possible to carry out red markings at three of the five proposed intersections.

 

 

ROC Estimate:

 

1. Railway St West / Averill St (NA)

2.  Averill St / Great South Rd(NA)

3.  Elliot St / Broadway / Great South Rd ($16k)

4.  Queen St / Great South Rd  ($9k)   

5/  O’Shannessey St / Great South Road ($9k)

           

Total ROC Estimate             $34k

 

General Information Items

 

HOP Card Price Change

11.     The HOP card originally cost $10, including GST, when it was launched in 2012, but since then Auckland Transport has discounted it to $5.00 to encourage uptake.  The actual cost of the card is $8.54, excluding GST, and Auckland Transport has been funding the shortfall. This is significant, considering over 600,000 cards have been sold.

12.     Now that most customers have a HOP card, AT is removing the discount which was applied while the system was rolled out and bedded down.

13.       The increase will apply from Thursday 17 December, 2015.

Cycling Numbers Increasing

14.  The number of people cycling in Auckland is up 7% according to research released recently by Auckland Transport.  An independent survey conducted earlier in the year, looked at the walking and cycling habits of more than 1600 people living in Auckland and compared the findings with last year.

15.  It found that the number of people who said that they did any cycling at all went from 20% to 27%. The number of people cycling at least once a week was also up to 11% compared with 6%, 12 months ago.

16.  While the reason for cycling is still exercise or fitness (68%) or recreation (48%), there was a steady growth in those saying cycling to work was the reason they get on a bike (up to 16% from 12%). The survey also gathered information about where people lived and found that those living directly east and west of the city have the highest proportion of people cycling.

17.  This research is a source of real data in order for AT to plan ahead for the future cycle improvements. Putting in protected cycle facilities in the right parts of the city will make people feel and be safer when riding around the city. To maximise the investment which has come from local and central government, AT plans to improve the network for cycling into and around the city centre as well connections to public transport interchanges.

18.  People living in the inner city and the corridor running north-south from the city have the highest potential for growth in cycling. To get people cycling, overcoming perception of safety seems to be the greatest barrier.

Attachments

No.

Title

Page

aView

PLB Attachment_Railway Link Projects - Covered Walkways_18 November 2015

57

bView

PLB Attachment_Papakura Local Board Transport Capital Fund - Financial Update for Local Board_18 November 2015

73

     

Signatories

 

Author

Felicity Merrington – Elected Member Relationship Manager, Auckland Transport

Authoriser

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport


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Auckland Transport Quarterly Update to Local Boards

 

File No.: CP2015/24309

 

  

Executive Summary

1.   The purpose of this report is to inform local boards about progress on activities undertaken by Auckland Transport (AT) in the three months from 1 July to 30 September 2015 and planned activities anticipated to be undertaken in the next three months.

 

Attachments (as relevant to each individual local board area) include:

A – Auckland Transport activities

B – Travelwise Schools activities

C – Decisions of the Traffic Control Committee

D – Report against local board advocacy issues

E – Report on the status of the local board’s projects under the Local Board Transport Capital Fund (LBTCF).

 

 

Recommendation/s

That the Papakura Local Board:

a)      Receive the Auckland Transport Quarterly Update to local boards.

 

 

Significant Activities During the Period Under Review

Strategy and Planning

2.   Penlink

·    The Notice of Requirement for the alteration to the designation and consents has been completed.

·    AT and its witnesses have completed their evidence and submitted these to the independent hearings panel.

·    The evidence was presented at the hearing held during the week 22 – 25 September 2015.

·    A set of designation conditions was agreed to between Auckland Council and AT and these were presented to the commissioners.

·    Recommendations from the commissioners are expected later this year.

 

3.   Regional Public Transport Plan (RPTP) Variation

The AT Board adopted the Hearings Panel recommendations on changes to the RPTP with minor alterations on 27 July 2015.  A revised RPTP will be published over the next quarter.

 

Investment and Development

4.   SMART (Southwest Multi-modal Airport Rapid Transit)

·    Feasibility level alignments for both a heavy rail and light rail corridor have now been identified.

·    The benefits and risks of the two-mode options were documented in an Interim Business Case.

·    Independent peer review has been concluded on the costs of each option.

·      Risk assessment was completed on the route protection for each option.

 

 

 

Public Transport  Development

5.   Double Decker Network Mitigation works

Of the total eight double decker bus routes identified to be delivered in the long term plan, three routes (Botany, Mt Eden and Northern Busway 2) will be implemented this financial year (FY).  The remainder (Great North Road, Manukau, Remuera, New North Road and Onewa) will be delivered in the next two FYs.

 

6.   Bus Infrastructure Programme

There are 200 bus stop improvement sites planned to be delivered this year across the region.  At the end of September, 30 sites are now complete.

 

 

7.   City Rail Link

The project continues with reference design, enabling works detailed design, property purchase and consenting process.  The Environment Court reached a decision and the Notice of Requirement (NoR) was confirmed.  Pipe Jack resource consent was granted.  The Britomart to Wyndham Street resource consent hearing was concluded and a decision was reached (which is currently in the appeals period).  Enabling Works and detailed design scope continue to make progress (Contract 2 substantially complete).

 

8.   EMU Procurement

All 57 electric trains are now in Auckland, and provisional acceptance has been issued for all but the last, which is due to be completed early in October.

 

 

Public Transport Operations

9.   Highlights for the Quarter

·    AT Metro’s 12 month rolling patronage record passed the 80 million mark in August with rail services exceeding 14 million.

·    Train services had record performance on the network.  September 7th recorded the best performance ever for a single business weekday, with 97.6% punctuality and 99.2% reliability and only four cancellations out of a total of 500.  Statistics also showed 100% service delivery and no cancellations on the Pukekohe diesel shuttle.

·    Swanson Station’s new park and ride carpark with eco-rain gardens opened on 6th July providing an additional 136 parking spaces.

·    A total of 53 new double decker buses have been ordered by Howick and Eastern Buses, Ritchies and NZ Bus, under contract to AT.  The first buses arrive in the next few weeks for testing with the new fleet targeted for full operation by mid-2016.  A second double-decker vehicle was introduced to the Northern Express service in July by Ritchies.

·    First tenders for Auckland’s New Network bus services (the first under the fully contracted PTOM procurement model) were released on 17 August, with responses received on 28 September.

·    Central and East Auckland New Network: Public consultation commenced on 1 October and runs through to 10 December 2015.

 

 

Road Design and Development

10.  Te Atatu Road Improvements

Underground services relocation works continue within the road berm of Edmonton Road and Flanshaw Road. Removal of trees, hedges and the like is underway, in accordance with the resource consent; this is site clearance in preparation for both the road widening and the agreed property works.

 

 

 

11.  Jennys Road Construction – Great Barrier Island

This road was established as an outcome of an Environment Court decision.  The road has been designed as a single lane road with passing bays. Stage 1 was completed in May 2014, and Stage 2 commenced in October 2014.  Physical works and the final walkover with the contractor have been completed.

 

12.  Redoubt Road-Mill Road Corridor Improvements

The project on Redoubt Road provides for four lanes from SH1 to Murphys Road, and includes bus priority lane, cycle lanes and a 60km/h speed limit, and signals and bus priority lane at the Hollyford Drive/Redoubt Road intersection.  The hearing has now been completed and the commissioners’ decision is expected within one to two months.

 

 

Services

13.  Driver Licensing Challenge

Young Driver safety is a high priority in the national Safer Journeys strategy, and Auckland Young Driver death and serious injury (DSI) rates make up 30% of the regions DSI crashes.  This issue is exacerbated by the high proportion of unlicensed young drivers in the region.  An inter-agency Co-Design Lab was founded by the Ministry of Business, Innovation and Employment that explores ways to improve access to driver licensing.  AT is part of the team along with ACC, Ministry of Education, Auckland Council, Price Waterhouse Coopers (PWC) and Otara youth based at the Otara's Crosspower youth centre.  The Co-Design team will engage with Maori and Pasifika youth at Crosspower where over 250 youth attend each week.  The initial stage of this four month project will end in November with recommendations to the Ministry of Business, Innovation and Employment.

 

14.  Primary Schools Lead Teacher Workshop

Over the past five years there has been an increase in deaths and serious injuries (DSI) for 5-10 year old pedestrians during weekdays in peak traffic hours.  The Travelwise team looked to address this issue at a recent primary schools lead teacher workshop in the CBD.  Seventy teachers attended the workshop by rail to explore ‘Transporting our Students into the Future’ and develop curriculum programmes that would support safer travel for students and increased use of active transport (Public Transport PT, Walking and Cycling) options to help reduce congestion.

 

15.  Travel Demand (2014/15 Year)

The Commute travel planning programme has a focus on engagement with commuters and businesses this year.  This quarter has seen the development of a campaign to promote travel choice which will be launched in October.  A focus has been the development of travel demand plans for the Devonport Peninsula, Albany Highway and City Rail Link, and implementation of these plans is underway.

 

16.  Route Optimisation

The regional Route Optimisation is underway, which forms part of the programme for Network Optimisation, including traffic signal improvements, minor changes to the road network and the inclusion of transit lanes, freight lanes and trial of Dynamic lanes.

 

 

Road Corridor Delivery

17.  Key Highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7 km of pavement rehabilitation, 480.1 km of resurfacing (which includes 88.9 km of hotmix and 391.2 km of chip-sealing), 75.7 km of footpath renewals and 82.7 km of kerb and channel replacement.  This represents a total of 676 km or around 9% of work on AT’s 7,300km network.  Table 1 below outlines this work in more detail.

 

Table 1: Progress against Asset Renewal Targets

 

18.  The new Streetlight maintenance and renewal contracts commenced on 1 August 2015.  There are now four contracts across the region with one dedicated contract for the Hauraki Gulf Islands.  The new contractors are Downer (Central and South), Electrix (North and West) and NorthPower (HGI).  Tenders have also been called for the supply of 8,000 LED luminaires to replace existing 70W HPS lamps on the network in the 2015/2016 financial year.

19.  AT’s second Asset Management Plan (AMP) covering the period 2015-2018 has been published and is available to download from the AT website.

 

20.  Monitoring of Temporary Traffic Management (TTM) at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement.  The average percentage of low risk sites for Quarter 1 is 96%*[1] (The target is 90%)

 

Fig 1:  Compliance with approved traffic management plans

 

21.  The Corridor Access Request (CAR) team continues to process around 1,300 applications per month.  These requests are for network operators from the water and telecommunication industry to access and maintain their assets sitting within the road corridor.  Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections etc.

 

 

 

 

 

 

 

 

Attachments

No.

Title

Page

aView

PLB Attachment_Schedule of activities undertaken for the first quarter (2015/16) ending 30 September 2015-18 November 2015

81

bView

PLB Attachment_Travelwise Schools activities broken down by local board_18 November 2015

93

cView

PLB Attachment_Traffic Control Committee Decisions broken down by local board_18 November 2015

95

dView

PLB Attachment_Local Board Advocacy Report_18 November 2015

97

eView

PLB Attachment_Local Board Transport Capital Fund Report_18 November 2015

99

     

Signatories

Authors

Various Auckland Transport authors

Authoriser

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

 


Papakura Local Board

18 November 2015

 

 













Papakura Local Board

18 November 2015

 

 



Papakura Local Board

18 November 2015

 

 


Papakura Local Board

18 November 2015

 

 



Papakura Local Board

18 November 2015

 

 


Papakura Local Board

18 November 2015

 

 


Papakura Local Board

18 November 2015

 

 

Options for the Refurbishment and Management of Awhi House, Smith’s Avenue Reserve, Papakura

 

File No.: CP2015/24026

 

  

Purpose

1.       To provide the Papakura Local Board with options for the refurbishment and management of Awhi House, Smith’s Avenue, Papakura.

Executive Summary

2.       Awhi House (also formerly known as Pikorua House), an Auckland Council community facility, is a small, wooden cottage built circa 1960’s for residential purposes. It is situated on Smith’s Avenue Reserve. Smith’s Avenue Community Hall and netball courts are located on this same reserve.

3.       The building was moved onto the site and operated successfully for some time as a local community hub, providing a space from which several agencies could connect with and serve residents of the area.  With the withdrawal of some of those agencies, there was a gradual loss of impetus from the initiative and by 2015 the building is no longer performing its function as a community facility. 

4.       The building was not designed as a community facility.  Through the wear and tear of use over the years and some abuse that has occurred more recently, the building is in poor condition and will require capital investment and refurbishment before it can be reopened as a community facility.

5.       There are relatively few facilities within Papakura and no facility providing the types of programmes and activities that are typical of community centres, houses and hubs present in other urban areas within Auckland.  The 2014 Papakura Local Board Plan identifies the importance of creating local community hubs and notes a priority on improving the facilities at Smith’s Avenue reserve.

6.       In considering options for the future operation of Awhi House, staff have assumed a role in which it will serve a catchment  that is within a 2km radius of the facility, with a focus on providing activities and experiences that are aligned to identified local board priority areas.  For example

·    Promoting health and wellbeing

·    Providing activities for youth and youth development

·    Celebrating the diversity and heritage of the area

·    Creating connections within the local community

7.       Two options are considered for the refurbishment of the current building, both of which will successfully re-establish the community facility.  Staff recommend option 1, which involves spending $57,000 of capital to repair and partially refurbish the building to a standard that will enable it to withstand light to moderate use as a community facility.  It is anticipated that this investment will extend its life by a further ten years.  This option represents the optimum investment required to recommence community development activities from this site and recognises that it is a practical place to begin, whilst the community considers its long term ambitions for this site.

8.       Three management options are considered.  Each of them has the potential to provide some services and experiences expected of a community hub.  Staff recommend option 2, which involves spending up to $100,000 of opex per annum to enable a community-led community hub, managed and operated by a local community organisation or group.  The ongoing funding will be used to support the operating overheads of the enterprise as well as resourcing the programmes and activities that would operate from and around the facility.

9.       Experience shows that the best way to assure success of community-led ventures like these is to “resource them for success” and not assume that third party funding will be available to support routine costs.  In parallel, it is preferable to invest in the development and growth of the entity itself.  Staff recommend that further resourcing be made available to support mentoring and capability building with the selected group.

10.     Subject to formal decision making, staff could commence the implementation of this approach prior to January 2016.

 

Recommendation/s

That the Papakura Local Board:

a)      Confirms its intention to reactivate Awhi House as a community hub, providing activities and experiences to the neighbourhood  in which it is located with a priority focus on 

i)        Promoting health and wellbeing

ii)       Providing activities for youth and youth development

iii)      Celebrating the diversity and heritage of the area

iv)      Creating connections within the local community

b)      Confirms that it will invest up to $57,000 of capital renewal funds, to repair and partially refurbish Awhi House to a standard that will enable it to withstand light to moderate use as a community facility.  Noting that this investment should sustain the life of the building for a further ten years.

c)      Confirms its intention to seek a suitable community group or organisation to manage and operate the facility and request staff commence an expression of interest process to explore local interest and capability.

d)      Agrees that an amount of $100,000 per annum be made available, from the Papakura Local Board LDI budget, to resource the management and operation of the facility and agree in principle to making further resources available to help develop the capability and capacity of the successful group as appropriate.

 

 

Comments

Alignment with Council Strategic Direction

 

11.     One of the actions in the recently finalised Community Facilities Network Plan is to “Investigate opportunities to improve the existing facilities in Papakura, including Massey Park Grandstand, Elizabeth Campbell Hall, Takanini Hall, Papakura (Sir Edmond Hillary) Library meeting room and Smiths Avenue Clubs rooms, Hawkins Theatre, Papakura arts gallery”. The driver for this work is whether the facilities are “fit for purpose” and “performing”.

 

Background

 

12.     Awhi House (also formerly known as Pikorua House), an Auckland Council community facility, is a small, wooden cottage built circa 1960’s. It is situated on Smith’s Avenue Reserve, which is a 1.5 ha recreation reserve held in trust by the council on behalf of the Crown. Smith’s Avenue Community Hall and netball courts are located on the same reserve. 

13.     The house operated successfully for a period of time as a local community facility, providing a base from which agencies could connect with and serve the local community.  These activities have now ceased, the facility is not being used and the building has deteriorated.

14.     Staff have been concerned that the nature and condition of the building and its vulnerability to vandalism and abuse limit its potential as a community facility and may constrain opportunities to establish viable community programmes from it.

15.     However, there is keen community interest in the building and the local board has requested advice from staff to assist in understanding what is possible and feasible to achieve from the existing set-up.  Building condition inspections were completed in April and August 2015.  The findings of the August inspection are included (Attachment A) and confirm the property opinion that the building has reached the end of its economic life. 

16.     A range of cost estimates for repair and refurbishment indicate that this work could cost in the region of $57,000. Quotes were sought in September 2015 based on a reduced scope of work. These quotes from DTZ, Spotless, Cushman and Wakefield and Downers are contained in the confidential agenda as they are commercially sensitive.

17.     A key initiative in the Strong, Safe and Healthy Communities outcome in the 2014 Papakura Local Board Plan is to improve Smith’s Avenue reserve as part of an initiative to provide multi-purpose community hubs. This report therefore considers the future of Awhi House in this context and discusses refurbishment and management options premised upon the idea that the future facility would function as a community hub.

18.     A community hub would aim to serve its community by providing a range of programmes, activities and experiences, tailored to meet the known needs and interests of that community. Typically the activity would be developed with and for members of the community, providing direct and indirect opportunities for connection, participation and leadership amongst the target audience. The local board plan has identified several local priorities through engagement with the residents of Papakura.  Some of those which one might expect the community hub to build its programmes and activities around are as follows; 

·    Promoting health and wellbeing

·    Providing activities for youth and youth development

·    Celebrating the diversity and heritage of the area

·    Creating connections within the local community

An illustrative programme is included at Attachment F.

 

Demographic Data

19.     The likely core catchment of Awhi House extends across a 2 kilometres radius.   An analysis of this catchment shows us that in 2013 there were 29,706 residents within this area. 

20.     The make up of the catchment shows considerable ethnic diversity.

21.     Of the ten census units that are partially or fully contained within the catchment area, eight have a deprivation index score of 9 or 10.  This being the highest score of the deprivation index which ranges from 1 to 10.

22.     Smith’s Avenue reserve is therefore located within a relatively densely populated area with a diverse community likely to be experiencing a range of needs and challenges.

Network Analysis

23.     Awhi House is co-located on this reserve with Smith’s Avenue community hall and netball courts.  With a footprint of about 52 square metres, the house is small, even when compared to other community houses within the wider council network that are similarly converted residences intended to operate at a neighbourhood level.

24.     As the building retains its residential layout, rooms are very small, most suitable for small group, short session work or one-to-one clinic style meetings. This is a constraint to establishing a varied practice.  The proximity of the netball courts and community hall provide extra capacity and a different style and size of space that should be utilised as part of a more integrated approach on this site.

 

Options analysis

Refurbishment options

25.     Attachment G summarises the options that are available when considering the refurbishment of the facility and identifies the associated advantages and disadvantages.

26.     Option 1, which involves spending $57,000 of capital to repair and partially refurbish the building to a standard that will enable it to withstand light to moderate use as a community facility.  This option will bring the building back to useable standard relatively quickly. It is anticipated that this investment will extend its life by a further ten years.

27.     Option 2 seeks to invest the same amount of money to achieve similar outcomes but proposes that the work be undertaken under the leadership of a community venture, to be established.  In this scenario the monies could be used to repair and refurbish the existing building or to contribute to the cost of a replacement building. There is more risk associated with this option and it will take longer to see an improvement on site.

28.     Staff believe option 1 is preferable as it represents the optimum investment required to recommence community development activities from this site and recognises that it is a practical place to begin, whilst the community considers its long term ambitions for this site.

 

Management options

29.     Attachment G summarises the options that are available when considering the management and operation of the facility and identifies the associated advantages and disadvantages.

30.     Option 1 involves establishing a council-led community hub practice.  It will require ongoing operational funding of about $100,000 per annum to cover the staff costs ($65,000), programming costs ($20,000), and overheads ($15,000). Multiple groups and individuals would have both regular and casual access to the space and to any programmes provided with the precinct (hub hall and open space together).  This option would provide for straightforward managerial control and clear governance oversight control, helping to ensure that start up issues are managed and the practice is established as intended.

31.     Option 2 involves establishing a community-led community hub practice.  It is assumed that it will require a similar level of operation funding to option 1; operational funding of about $100,000 per annum to cover the staff costs ($65,000), programming costs ($20,000), and overheads ($15,000).   The intent would be to establish the same community focused practice, providing activities designed to serve all elements of the community.  A community-led venture, derived from within the area it serves, might find it easier to connect with the neighbourhood and build a sense of identity more quickly than a council-led venture. 

32.     Option 3 involves establishing a community-led venture on site, by using the mechanism of a community lease.  Such an arrangement would typically not require opex investment as well as the access to the subsidised accommodation, though the board may wish to provide a grant to support specific activities. The intent would be to establish a more focused practice by working in partnership with a lessee which has proven expertise in one of the local board priority areas. For example, possibly seeking a provider who could provide health / wellbeing focused activities.  Naturally, the span of influence even from a very successful operation would be less than for a well-run community hub.

33.     Option 2 is preferable as the benefits of having a locally representative group leading the establishment of the new community hub are likely to be considerable.  An expression of interest process would need to be developed carefully to ensure the selected group is considered locally appropriate and has the mandate and confidence of the community it would serve and support.

34.     Experience shows that the best way to assure success of community-led ventures like these is to “resource them for success” and not assume that third party funding will be available to support routine costs.  In parallel it is preferable to invest in the development and growth of the entity itself.  Staff recommend that further resourcing be made available to support mentoring and capability building with the selected group.

Consideration

Local Board Views and Implications

35.     The split classification of the reserve has been resolved.  The classification to enable activity from both recreation and community use is still in progress but the management models for Awhi House in this report can still be considered. 

36.     Any public consultation and Mana Whenua consultation required will commence, once the local board has decided on the options in this report.

37.     The current allocated budget for capex renewals is $103,389.  This has an immediate implication for the other proposed renewals work. Re-prioritisation will need to be considered as $57,000 proposed for the Awhi House refurbishment will be coming from the capital renewals fund. Following the decision by the local board on this report the capex advisor will be able to suggest renewals priorities.

38.     Staff acknowledge some local board members would prefer to explore a community-led refurbishment project and there is a view that this could be a more cost effective way of bringing the building back into use.  Whilst there are examples of successful community-led refurbishment projects, the success is generally based upon working with highly motivated, established groups who have the capability to undertake the work and project management required.  In this case, there is no such group ready to lead this initial stage.  Given that the future of this facility is dependent on a successful refurbishment of the building staff suggest the works be completed in-house.

Maori Impact Statement

39.     According to 2013 census 31 per cent (8583) of residents in the Papakura area identify themselves as Maori.  Maori, along with other residents, should have the opportunity to benefit from and participate in the practice of a contemporary community hub.

Implementation

40.     Subject to formal decision making, staff could commence the implementation of this approach prior to January 2016.  It is assumed that implementation will be supported by the relevant local strategic broker from within the recently established Community Empowerment Unit within council.

 

 

 

Attachments

No.

Title

Page

aView

Attachment A: August 2015 Awhi House inspection report

107

bView

Attachment B: DNZ Offer Pikorua House Refurb (Under Separate Cover) - Confidential

 

cView

Attachment C: DTZ Quote for Awhi House (Under Separate Cover) - Confidential

 

dView

Attachment D: Revised DTZ Quote for Awhi House Sept 2015 - Confidential

 

eView

Attachment E: Spotless Quote for Awhi House Sept 2015 (Under Separate Cover) - Confidential

 

fView

Attachment F: Illustration of community hub programme possibilities

111

gView

Attachment G: Options analysis

113

     

Signatories

Authors

David Mose - Team Leader Community Leasing

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Rex Hewitt - Relationship Manager

 


Papakura Local Board

18 November 2015

 

 

Attachment A: Awhi House Inspection

August 2015

18R Smiths Ave, Papakura

Background:

The building appears to be approximately 55 - 60 years old.

Construction materials used include timber framing and hardiplank (or similar) cladding and tile roofing.  Hardiplank cladding came with a 30 year warranty – in other words a period of time approximately half its current existence.  There are still many homes in existence today which also have hardiplank cladding, in various states of repair; however the difference between a private residential dwelling and a public community building is the level of wear and tear and vandalism the community building attracts.  No community buildings constructed from scratch for Council occupancy or community use include this material as it is not robust enough.

Present Condition:

The house is currently boarded up.

The broken downpipes were repaired but the spouting is cracked and damaged.

The security alarm is operational.

The interior is in very poor condition – carpets worn and stained, cabinetry very poor, all walls knocked about, scratched, minor damage

The layout remains as when it was a residential house and thus has areas (such as the laundry) which are not used.  Given that the house is only approximately 52 square meters in size, this further restricts useable space and makes it impractical and too small for many community groups.

Many exterior planks are broken

The timber framing is in old condition

One of the back doors has no steps

Many of the timbers which cover and block the foundations are broken.

Some of the timber forming the back steps and porch area is showing signs of rot.

The building has no insulation.

 

Property Manager Opinion:

 

It is the opinion of Council Property Management officers and Council contractors that this building has reached the end of its serviceable life.

 

A quote to complete remedial work on the building and re-establish its functionality has indicated a price of approximately $50,000.  This may well need to be increased to allow for replacement of the broken hardiplank and foundation timbers.  For this outlay, Council would get a fully refurbished building made fit for purpose.

 

The refurbishment may prolong its life for up to 10 years if the building were in a safe environment and free from vandal attacks.  Unfortunately this is not the case and it is the opinion of Council officers that it is likely to extend the life of the building for only another 3 – 5 years.  No building can sustain the kind of vandalism which Pikorua House has been exposed to without it causing lasting damage such as exposure to moisture getting into the framing, possible damage to the footings, damage to the fixtures holding spouting and downpipes in place, damage to the battons onto which the hardiplank is fixed etc.

 

Therefore it is difficult to see the financial sense of spending this money for such a short period of time that the building would be functional.

 

In addition the cost of ongoing vandalism repairs has to be included, and these are, on average, a minimum of $500 plus per attack.  Over the last 12 months, the house has sustained at least 14 or 15 attacks.

 

Contractor Opinion:

 

This email serves as confirmation of previous conversations had around the proposed works at the above mentioned property.  After our initial site visit and review of the existing property and the its current state, I feel that due to its location and the state in which it has been left in, I don’t feel there would be any benefits to carrying out the proposed refurbishment works.

 

In my opinion, I feel that the existing building has failed because of a). Poor / substandard building materials utilised during its original construction, as we know it was constructed in the late 50’s early 60’s and unfortunately not all materials at that time were made to last and b). It has not been well utilised or maintained and as such it may not be guaranteed that a refurbished building would be any better treated and given the location, it may just get vandalised again.

 

I do believe the building has come to the end of its useful life and I don’t believe the carrying out the refurbishment works would prolong or extend that period of life.

Summary:

 

·    Building is in a poor condition

·    Remedial work will cost $50,000 plus

·    Remedial work will extend the life by approximately 3 – 5 years

·    Building location and circumstances leave it open to ongoing vandal attacks

·    Vandal attacks of at least 14 – 15 over last 12 months, averaging $500 for each

·    Council officers and contractors recommend demolition


Papakura Local Board

18 November 2015

 

 

Attachment C

Illustration of possible programme initiatives for Awhi Hub

 

Youth Village

Key programme objective –  Young People feel more connected, build skills and  celebrate their diversity

Project areas include

·    Building capacity and capability for young people

·    Networking for youth providers and young people

·    Celebration through arts and culture

·    After school activations   

Ways to Wellbeing

Key programme objective – Local residents find connections and enjoy an increase in their health and wellbeing.

Project areas identified within the programme

·    Knowledge and capacity building with some focus on financial literacy

·    Healthy whanau /family development

·    Health and fitness related activity including food and nutrition

 

Building Intergenerational Networks

Key programme objective  - Contributing to a thriving community where all generations are celebrated, included and involved

Project areas within the programme

·    Focus on grandparents and grandchildren relationships

·    Activities that create interaction between older people

·    Older people staying connected through all forms of media

 

 

 

 



Papakura Local Board

18 November 2015

 

 

Attachment D -  Options analysis

Refurbishment options

Name

Description

Pros

Cons

Option1

Council-led repair and refurbishment

Invest $57,000 of capital to repair and partially refurbish the building to a standard that will enable it to withstand light to moderate use as a community facility. 

The footprint of the building remains the same.

It is anticipated that this investment will extend its life by a further ten years, assuming ongoing opex investment and further renewals as required.

·    Confidence of knowing works are delivered to code compliant standard by council contractors

·    Works commence and completed relatively quickly once fully scoped

·    Represents a good return on investment as it enables the facility to open and operate for ten years

·    Provides a modest extension to the life of the facility but not significantly

·    Does not materially increase the footprint of the building or improve the amenity it provides

·    Situation means the building is likely to remain vulnerable to abuse, whilst occupation is confirmed

Option 2

Community-led repair and refurbishment / replacement

Either, invest $57,000 of capital to repair and partially refurbish the building to a standard that will enable it to withstand light to moderate use as a community facility as part of a community-led venture;

or, in this scenario, the monies could be used to contribute to the cost of a replacement building as part of a community-led fund-raising project.

 

·    Could engender a real sense of local ownership and pride if the community group chosen to operate the hub also commissions and overseas the improvement work locally

·    Used as contributory funding, further investment could be leveraged from third parties well a savvy community organisation

·    May take longer to realise the results

·    A greater level of risk associated with community-led capital projects, especially during the start-up phase of the venture

·    Situation means the building is likely to remain vulnerable to abuse, whilst occupation is confirmed

Management options

 

Name

Description

Pros

Cons

Option 1

Council-led Community hub.

Council operates the facility directly as a community hub, providing a range of programmes, activities and experiences, designed to meet local needs and interest.

Multiple groups and individuals would have both regular and casual access to the space and to any programmes provided with the precinct (hub hall and open space together).

·    Straightforward managerial control and clear governance oversight / control

·    Able to draw upon experience and expertise from across the wider council run network

·    With optimum resourcing and access to ancillary facilities, will provide a balanced programme

·    May be perceived locally as an imposed operation, not representative of the community

·    Less easy to connect with and build rapport with the community from day one.  Will take time to establish trust and confidence that are key to participation

Option 2

Community-led  Community hub

Community group operates the facility directly as a community hub, providing a range of programmes, activities and experiences, designed to meet local needs and interest.

Multiple groups and individuals would have both regular and casual access to the space and to any programmes provided with the precinct (hub hall and open space together). 

 

·    Perception of being on the ground, connected and representative will give a boost to the start-up phase

·    Opportunity to work with local knowledge, expertise and passion to make things happen

·    Well placed to harness voluntary effort as well as build partnerships given the independent nature

·    Dependent upon there being the interest, capability and capacity within the community to produce a community group to take this on and achieve desired results

·    A greater level of risk associated with an independent party, especially during the start-up phase of the venture

·    Risk of capture in the medium / long term would require an active focus upon serving the whole of community

Option 3

Community-led

Community lease

Community group operates the facility directly using the mechanism of a community lease.

Providing a narrower but target range of programmes focused on one key result area e.g. health and wellbeing

Use the EOI process to specify the desired focus area and narrow down the field.

 

·    Perception of being on the ground, connected and representative will give a boost to the start-up phase

·    Opportunity to work with specialist knowledge, expertise and track record to make things happen

·    Well placed to harness voluntary effort as well as build partnerships given the independent nature

·    By definition, will have a narrower focus than options 1 and 2, so expect results to be reduced

·    Without additional opex funding performance may be at greater risk

·    Likely to expect a long term lease to offset its investment costs.  Can present a loss of agility should there be a need to change approach within months or a few years


Papakura Local Board

18 November 2015

 

 

Preliminary Site Investigation for the Takanini Library and Community Hub - Findings and Recommendations

 

File No.: CP2015/23994

 

  

 

Purpose

1.       To outline the key findings of the preliminary site investigations for the Takanini library and community hub and recommend next steps.

Executive Summary

2.       In August 2015 the Governing Body endorsed the Community Facilities Network Plan (the network plan). The plan provides direction on the development of new facilities, major upgrades of existing facilities, optimisation and potential divestment of facilities no longer meeting community needs.

3.       The Community Facilities Network Plan identified priority actions in Takanini and Papakura relating to current and future provision, and capital funding of $6.3million has been identified in the Long Term Plan 2015-2025.

4.       A number of developers have approached Papakura Local Board to express their interest in having the library and community hub located within their development sites.

5.       A preliminary review of potential sites has been completed based on broad site and building requirements. The review confirms that there is likely to be a budget shortfall, without a definitive brief of requirements to assist with planning and feasibility analysis.

6.       In order to purchase land or lease land using the money allocated in the LTP budget a business case will need to be developed and provided to the governing body.  A business case would also be necessary to secure additional funds, if required.  It is therefore critical that a robust business case is developed based on evidence from a needs assessment and findings of a feasibility study.

7.       Due to requirements for a business case and potential funding constraints, it is recommended that the Papakura Local Board defer further investigations on potential sites for the Takanini library and community hub until a needs assessment and location analysis has been completed.

8.       A needs assessment has been planned as a priority action for the Papakura and Takanini area.  A needs assessment is the first stage of investigation in planning for new facilities and will assist the board’s decision making around how best to meet the community need.

9.       The needs assessment will make recommendations to the local board including options for:

a.   maximising the current network of facilities (such as optimisation, expansion, reclassification or governance)

b.   servicing and programming across the local board area (including new opportunities for user groups, nature of services and timing of programming)

c.   the development of a new library/community facility.

10.     Site assessment criteria will be developed using the information from the needs assessment and will be used to identify potential optimal sites for a new library/community facility in Takanini.

11.     The needs assessment and options report will be provided to the board in June 2016, with the development of site criteria in July 2016.  The proposed timetable for delivery gives the Papakura Local Board certainty around timeframes which may also be helpful to provide feedback to interested developers.

 

 

Recommendation/s

That the Papakura Local Board:

a)         approve undertaking a full needs assessment and needs analysis to inform facility requirements and population to be served to maximise access to the library and community hub.

b)         agree to defer further site investigations  for the development of a library and community hub  until  a community needs assessment and location analysis has been completed to support decision making.

 

Comments

Background

Community Facilities Network Plan

 

12.     The Community Facilities Network Plan (the network plan) has been endorsed by the Papakura Local Board and was approved by the Regional and Local Strategy Committee in August 2015. The plan provides direction on the development of new facilities, major upgrades of existing facilities, optimisation and potential divestment of facilities no longer meeting community needs.

13.     Preliminary research conducted through the development of the network plan identified and confirmed the following issues for community facility provision in the Papakura Local Board area:

a.   there are potential gaps in local community facility provision and community needs may not be being met by current facilities

b.   the community facility network is not sufficient to accommodate anticipated residential growth for the area, whilst maintaining existing levels of provision.

14.     As a result, the network plan identified three priority actions for the Papakura/Takanini area:

a.   action 81 - develop library and community space in the Takanini area to address population growth and existing gaps

b.   action 82 - investigate opportunities to improve existing facilities in Papakura, including Massey Park Grandstand, Elizabeth Campbell Hall, Takanini Hall, Papakura (Sir Edmund Hillary) Library Meeting Room and Smiths Avenue Clubroom, Hawkins Theatre, Papakura arts gallery.

c.   action 83 - investigate community needs and opportunities for community facilities to address population growth and potential gap in provision.

 

Development of a New Facility in Takanini

 

15.     In 2013 preliminary research and engagement occurred around the development of a library in Takanini.  The resident engagement however was extremely limited.  Due to the limitation of this work, the findings of the investigation were held until further information could be gathered around the wider community facility network, and more in-depth resident engagement could be conducted through the completion of a community needs assessment.

16.     Needs assessments combine secondary research with evidence from community stakeholders to identify need and provide recommendations on the requirements of any new development. They are the first stage of investigation in planning, and will assist the board’s decision making around how best to meet the community need.

17.     $6.3 million is allocated in the capital budget of the Long Term Plan 2015-2025 (LTP) for the development of a Library and Community hub in Takanini.

18.     A number of developers have approached Papakura Local Board to express their interest in having the library and community hub located within their development sites.

19.     Papakura Local Board requested staff conduct a preliminary site review of potential locations for the new facility. The review:

a.   identified the opportunities available in the market

b.   confirmed the Council owned land in the area

c.   considered the cost of development based on different tenure delivery models and the budget available through the LTP

d.   concluded that a more definitive design brief would assist with feasibility analysis of the options.

20.     The preliminary site review examined a number of sites, and refined that to a potential shortlist of sites for further investigation. The detailed findings of the review were presented to the Papakura Local Board in a workshop on 28 October 2015.

21.     Following the workshop staff from Pānuku Development Auckland provided the board with a memo outlining the findings associated with each site considered in the investigation.

Discussion

Findings of Preliminary Site Investigations

22.     Whilst library and community needs are not yet defined, the site requirements used to identify potential sites were:

Land area:

3000m2  - 3500 m2 or thereabouts

 

Build area:

1000m2 or thereabouts (800m2 for library and 200m2 for other users, TBD).

 

Zoning:

Commercial / Town - Local Centre / Mixed Use / Other.

 

23.     Other site attributes assessed were:

Accessibility:

Sufficient parking (either available or capable of being provided), cycle / public transport routes

 

Civic amenity:

Adjacent to public space or potential to incorporate public space.

Integration:

Proximity, compatibility and synergies with local shopping and activity centres, existing community services / parks etc. schools, medical centres, and the like.

 

Outlook:

High profile site / visible street frontage

 

Collaboration:

Sites containing potential for strong delivery partnerships

 

24.     Whilst the LTP provides capital funding, the different sites investigated included a variety of tenure delivery models, with different cost implications.

Acquire, design and construct

 

Between $7.2m-$10m+ capex (including fitout)

Partnered design and build (to lease)

 

$3m-$5m capex (fitout) + $300k-$450k+ opex p/a

Construct on existing landholdings

$6m-$8m capex (fitout incl.)

 

25.     These high level cost ranges provided by Pānuku Development Auckland show that there is likely to be a funding shortfall when compared to the LTP budget of $6.3million.

26.     In order to purchase land or lease land using the money allocated in the LTP budget a business case will need to be developed and provided to the governing body.  A business case would also be necessary to secure additional funds, if required.  It is therefore critical that a business case is developed based on evidence from a needs assessment and findings of a feasibility study.

Next Steps

27.     Due to requirements for a robust business case and potential funding constraints, it is recommended that the Papakura Local Board defer further investigations on potential sites for the Takanini library and community hub until a needs assessment and location analysis has been completed.

28.     The needs assessment will examine general community need including those associated with arts, recreation and community facility provision in the Papakura Local Board area, as per the priority actions in the network plan. 

29.     The needs assessment will make recommendations to the local board on how they can respond to the findings. These recommendations will include options:

a.            maximising the current network of facilities (such as optimisation, expansion,        reclassification or governance)

b.            servicing and programming across the local board area (including new       opportunities for user groups, nature of services and timing of programming)

c.            the development of a new library/community facility.

 

30.     Site assessment criteria will be developed using the information from the needs assessment and will be used to identify potential optimal sites for a new library/community facility in Takanini.

Deliverables

31.     The table below identifies key milestones and their delivery dates.

 

Deliverables

Planned Delivery Date

Desktop research undertaken to develop a community profile including:

-     Demographic and socio-economic analysis (current state)

-     Trends and projected changes to the community make-up (future state)

-     Review and analysis of current facilities including programming and services, users, physical state

October 2015

Stakeholder and community research including:

-     Quantitative data collection and surveying of residents

-     Qualitative data collection through interviews, workshops and focus groups

November 2015

– February 2016

Workshop needs assessment findings with local board

April  2016

Report to the local board on needs assessment, including recommendations and options

May/ June 2016

Apply criteria to potential sites, within agreed location with an aim to identify potential future sites for the development of  a new  community facility/ library in Takanini

June/July 2016

Report to local board, recommending a short list of potential sites for the development of a new library/ community facility and next steps

August 2016

 

32.     This proposed timetable for delivery gives the Papakura Local Board certainty around timeframes which may also be helpful to provide feedback to interested developers.

Consideration

Local Board Views and Implications

33.     The Papakura Local Board Plan 2014 identifies the following outcomes and achievements:

Strong, healthy and safe communities

“We have good places for communities to meet and great places to play in. Our young people get a great start in life and we value the wisdom and experience of our older people.”

1.   Helping our young people to contribute to prosper and thrive

2.   Provide multi-purpose community hubs

 

A sport and recreation hub

“We have excellent sports facilities that we all use and enjoy. We are proud that Papakura is the place of choice for high-class sporting events.”

3.   Maintain and improve sports and recreation facilities

4.   Provide adaptable facilities that encourage active lifestyles for all

 

34.     The needs assessment will help the local board achieve these aspirations by assessing the strengths and weaknesses of current facilities and community programming and services, and new facility requirements to strengthen the overall network of community facilities and services.

Māori Impact Statement

35.     The Maori Plan for Tāmaki Makaurau identifies arts and culture and health and wellness as areas for advancement.  Illustrative indicators within the Maori Plan include:

·    investment in Māori arts and culture

·    active participation in sports and recreation

·    percentage of Māori that attend a club or interest group at least once a month.

36.     The 2013 census showed that 11,979 people (28.1% of the study area) are Māori.   The potential responses identified in the needs assessment may have a positive impact on Māori, as part of the wider Papakura and Takanini community.

Implementation

37.     There are no implementation issues associated with this recommended approach.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Kim Taunga - Manager Cust. Experience - South and East Libraries

Authorisers

Allison Dobbie - Manager – Libraries and Information

 


Papakura Local Board

18 November 2015

 

 

Southern Corridor Improvements Project – Landowner Approval for Works Within Various Parks, Papakura

 

File No.: CP2015/23886

 

  

Purpose

1.       To seek landowner approval for works in Fergusson Reserve, Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve, Pescara Reserve and Hingaia Esplanade associated with the New Zealand Transport Authority Southern Corridor Improvements Project.

Executive Summary

2.       The New Zealand Transport Authority (NZTA) has applied for landowner approval for access over and use of local parks in relation to the construction of the Southern Corridor Improvements (SCI) project.

3.       The project affects a number of local reserves in Papakura - Fergusson Reserve, Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve, Pescara Reserve and Hingaia Reserve. NZTA has applied for landowner approval for temporary access and occupation to enable works to be undertaken within the reserves which includes a 3.0 metre wide shared path with local linkages, and some vegetation removal (refer to Attachment A for plans).

4.       The Notice of Requirement (NoR) application has been through the hearings process and it is anticipated that the issue of the consent is imminent.

5.       Overall, it is considered that the proposed shared pathway along the motorway and linkages will benefit the community by encouraging physical activity and connecting neighbourhoods. It will also help to further activate the reserves and improve safety. It is recommended that the board grant landowner approval for the proposals. It is also recommended that the Manager of Local and Sports Parks – South have the ability to approve detailed landscaping plans and impose conditions around construction and temporary occupation, and reinstatement of the reserves.

 

Recommendation/s

That the Papakura Local Board:

6.       Grant landowner approval to NZTA (and their contractors) for temporary occupation and construction works (which include a 3m wide shared path, widening of existing shared paths, vegetation removal and retaining walls) within Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve and Hingaia Esplanade in relation to the Southern Corridor Improvement project, within the temporary designated areas as shown on the plans referenced as Asset Transfer and Maintenance Plans Sheet 10, 11 and 12 of 14, prepared by Aurecon, dated 26.06.15, subject to:

i.    detailed design of the shared paths and landscaping plans to be approved by the Manager Local and Sports Parks – South; and

ii.    landowner approval conditions to be provided by the Manager Local and Sports Parks – South to manage the construction effects and reinstatement of the reserves

 

Comments

7.       The New Zealand Transport Authority has applied via a NOR to increase their existing designation to accommodate the SCI. The project includes;

·   the construction of additional vehicle lanes along State Highway 1 (mostly within their existing designation)

·   a new shared 3,0 metre wide walk/cycle path along the length of the SCI upgrade from the Takanini Interchange to Pescara Point/Hingaia in Papakura, including interpretive/way-finding signage

·   an extensive replanting programme (to be finalised)

·   Maori motifs/public art.  

8.       The proposal affects various reserves including Fergusson Reserve, Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve, Pescara Reserve and Hingaia Reserve within the Papakura Local Board area.  Attachment A contains plans showing the proposed temporary designation changes over the local reserves and the new shared paths. 

9.       Detailed design plans for the motorway are currently being finalised by NZTA’s contractor. NZTA has provided an Urban Design and Landscaping Framework (UDLF) document with their NOR to inform the detailed design phase. This sets out the key principles, outcomes, objectives and proposed methodologies for detailed design.

10.     The contractor will also provide a schedule of works detailing timeframes of local park closure, if required.

Description of proposed works:

The works proposed within the reserves are outlined below (refer to Attachment A).

 

Reserve

Proposed works

Proposed mitigation and reinstatement

Conifer Grove Reserve

(199R Walter Strevens Drive, Conifer Grove)

(Lot 630 DP 98616)

·  Construction of a new 3m wide shared path through the reserve.

·  Temporary access to and use of 1544m2 of the reserve adjacent to the motorway to construct the shared path. The area will be required for approximately one month.

·  Removal of some trees/vegetation along the reserve/motorway boundary may be required, subject to finalising the alignment of the path in agreement with Parks staff.

·  Installation of bollards (or similar mechanisms) to prevent vehicles using the shared path.

·  Appropriate mitigation for any loss of vegetation will be provided should removal be required.

·  Reinstatement works including re-grassing.

·  Lighting of the new shared path.

 

 

Conifer Grove Esplanade Reserve

(LOT 833 DP 98828 LOT 6 DP 111346 - REC & LOCAL PURPOSE ESPLANADE RES)

·  Construction of a new 3m wide shared path through the reserve.

·  Temporary access to and occupation of approximately 615m2 of the reserve adjacent to the motorway to construct the shared path. Construction will take approximately one month.

·  Removal of vegetation along the north-eastern boundary to accommodate the new shared path.

·  Installation of bollards (or similar mechanisms) to prevent vehicles using the shared path.

· Reinstatement works including re-grassing.

· Lighting of the new shared path.

 

·  Hingaia /Pescara Point including:

(1) Pahurehure Esplanade Reserve

(Lot 9 DP 123959; Lot 413 DP 123959; Lot 414 DP 123959; Lot 415 DP 123959)

(2) Pescara Reserve

(Lot 700 DP 382903; Lot 704 DP 382903)

(3) Hingaia Esplanade

(Lot 800 DP 382903)

 

·  Temporary access to and occupation of the land parcels listed for the construction of the pedestrian/cycle overbridge and 3m wide shared paths.

·  A portion will also be partly used as a construction yard for approximately six months (Lots 413 and 414 DP 123959).

·  The area will be temporarily closed and public access restricted for approximately a 6 month period.

·  Some vegetation removal may be required, dependent on the final alignment of the overbridge.

·  Temporary construction fencing will be placed around the works area.

·  Installation of bollards (or similar mechanisms) to prevent vehicles illegally using the shared paths.

·  Installation of public art pieces (details to be provided to the Papakura Local Board once finalised).

·  Reinstatement works consisting of re-grassing.

·  Temporary pedestrian diversion and information signage throughout the works period.

·  Lighting of shared pathways.

·  Widening of a number of existing paths through existing reserves.

·  Noise walls within the road corridor to mitigate acoustic impacts from the additional lanes

·  Removal of weed species/vegetation as identified by Parks staff.

·  Replanting programme along the coastline with appropriate species to be finalised with Parks.

·  Additional seating in recreation areas and improved landscaping.

 

 

11.     Ample space is available to stage existing path closures and for the contractor to provide diversions through the area throughout the temporary works and occupation period.  The applicant will work with the Parks staff at the detailed design stage to provide pedestrian diversions at various stages of the proposed works.

12.     There will be a number of positive outcomes for the reserves impacted such as construction of new shared pathways through reserves, widening of a number of existing paths, the construction of noise walls to mitigate acoustic impacts from the additional lanes within some reserves, additional seating in recreation areas, improved landscaping and cross-neighbourhood connectivity.

13.     All new shared paths (including those through reserves) will be reinforced and constructed to a standard to withstand the weight of maintenance vehicles. Different surface treatments (exposed aggregate) will be utilised to indicate a change of ‘setting’ when entering local parks/reserves. 

14.     The pedestrian bridge over the motorway (Hingaia/Pescara Point) will be an NZTA owned asset, with substructures maintained by NZTA. Surfacing, lighting and operational aspects will be managed and maintained by Auckland Transport.

15.     As part of the works, public art is also being proposed towards the Pahurehure Inlet area (the Auckland Motorway Alliance yard and the Pescara Reserve area). The number of works, their exact locations and designs are being finalised with iwi.  It is proposed that the public art proposal come back to the board separately once it is further developed for Local Board approval.

16.     Overall, Parks staff consider that the temporary and permanent adverse impacts are manageable and is requesting delegated authority for detailed design plans and landowner approval conditions to be provided by the Manager Local and Sports Parks, South.

Consideration

Local Board Views and Implications

17.     The Papakura Local Board have granted landowner approval for the works within Fergusson Reserve and also supported the divestment of a portion of Fergusson Reserve. This was presented was presented at the October 2015 Papakura Local Board business meeting in reference to resolution number PPK/2015/175.

18.     The NZTA has had a number of project engagement sessions with both the Manurewa and Papakura Local Boards.  On 11 February 2015, they presented on the Project’s interface with areas of parks and open space to the Papakura Local Board.

19.     NZTA have advised that no particular issues were raised regarding the works proposed in Fergusson Reserve and that both local boards supported NZTA’s offer (as mitigation) to re-landscape and improve the walkway within Fergusson Reserve and recognised its improvement as a key benefit for the local community. NZTA have not advised of any particular comment around other reserve areas.

20.     Additionally, the overall objective to create pedestrian and cycle connectivity is consistent with the principles of the Papakura Local Board Plan and the aspects captured within the State of Play for the area. This includes the creation of strong, safe and healthy communities. Such outcomes encourage communities to utilise an alternative mode of transport and results in activation of public spaces, which fosters healthy behaviours within Papakura and southern Auckland, as a whole.

Māori Impact Statement

21.     On the advice of Council, the NZTA have contacted the following iwi groups:

·        Ngati Tamaoho

·        Ngai Tai Ki Tamaki

·        Ngati Maru

·        Te Kawerau a Maki

·        Ngati Te Ata Waiohua

·        Ngati Paoa

·        Te Akitai Waiohua

·        Ngati Tamatera

·        Ngati Whanaunga

·        Tainui-Waikato

22.     Of those groups contacted, Ngati Tamatera, Tainui-Waikato, Te Kawerau a Maki and Ngati Maru subsequently advised NZTA that they did not have an interest in the project or deferred their interest.

23.     Of the groups that engaged, Ngati Tamaoho, Ngai Tai Ki Tamaki, Te Akitai Waiohua, and Ngati Te Ata Waiohua, provided Cultural Impact Assessments (CIA).

24.     An initial hui was held on 14 July 2014, and was attended by Ngati Tamaoho, Ngai Tai Ki Tamaki, Te Akitai Waiohua, & Ngati Te Ata Waiohua.  A site visit was scheduled on 23 July 2014, which the above groups attended, excluding Ngati Te Ata Waiohua.

25.     As Ngati Paoa were unable to attend this inception hui and site visit, they were met with initially on 16 July 2014

26.     Subsequently hui were conducted on 22 August, 12 September, 3 October, and 17 October. 

27.     Post-lodgement engagement with iwi continued with a hui on 4th February 2015.

28.     A number of matters were raised by Iwi at hui or through the provision of CIA, much of which will be addressed via conditions of consent.

29.     The outcomes of consultation with Iwi has also led to the establishment of the Integrated Iwi Group hui (IIG) to cover wider issues on an ongoing basis and as a forum to address matters related to this project throughout the course of its development and delivery. 

30.     The project has been extensively discussed with mana whenua and iwi groups.  In particular, iwi have input into stream protection methodologies, proposed planting, and the design of the Pescara Point pedestrian bridge. There are also Maori art pieces and motifs envisaged at various locations as part of the upgrade works.

31.     The pedestrian bridge alignment has been determined in consultation with mana whenua to follow the coastal edge and provide views over the inlet, while connecting two segregated communities. Attachment A illustrates maintenance responsibilities of the overbridge and the path network within the connecting reserves.

Implementation

32.     The NZTA have applied for a Notice of Requirement (NoR), which has been through the hearings process in late May 2015. At the conclusion of this hearing, the commissioner(s) provided a final recommendation for the requiring authority. This process protects the space subject to the designation alteration however, NZTA still require landowner approval where located within parks and reserves.  It is recommended that approval be given subject to detailed design being provided and approved by the Manager of Local and Sports Parks South. Similarly construction and reinstatement be managed by conditions to be provided by the Manager of Local and Sports Parks South.

33.     Works are expected to start in December 2015 on the first stage of the project (being the southbound upgrade from the Orams Road Bridge).    

34.     Parks are currently working with the applicant’s representatives to establish a license to occupy agreement to charge for the use of the parkland for those which are to be occupied for a considerable length of time. The terms of this license to occupy agreement are still being negotiated.

 

Attachments

No.

Title

Page

aView

SCI - Asset Transfer and Maintenance Plans

127

     

Signatories

Authors

Jayesh Parekh - Parks and Open Space Specialist

Authorisers

Mark Bowater - Acting General Manager - Parks, Sports and Recreation

Rex Hewitt - Relationship Manager

 



Papakura Local Board

18 November 2015

 

 


Papakura Local Board

18 November 2015

 

 


Papakura Local Board

18 November 2015

 

 



Papakura Local Board

18 November 2015

 

 

Papakura Local Grants Round One 2015/2016

 

File No.: CP2015/23896

 

  

 

Purpose

1.       The purpose of this report is to present applications received for the Papakura local grants round one and quick response round two 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Papakura Local Board has set a total budget for local community grants of $123,000 for the 2015/2016 financial year.

3.       A total of $7,385.00 was allocated under the quick response round one. A balance of $115,615.00 remains in the local community grants budget.

4.       Twenty one applications were received for local grants round one, with a total requested of $78,935.89 and five applications were received for quick response round two with a total requested of $9003.00.

 

Recommendation/s

That the Papakura Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Papakura Local Grants Round One Applications 2015/2016

Organisation Name

Focus

Project

Total Requested

Eligible/ineligible

St Mary’s Papakura Youth Group

Community

Towards costs for a youth group programme

$5,000.00

Eligible

Communicare CMA (Auckland) Inc.

Community

Towards rental for the programme

$1,300.00

Eligible

New Foundations Trust

Community

Towards costs for the Mini Bridge programme

$3,910.00

Eligible

New Foundations Trust

Community

Towards costs for the mentoring programme

$4,600.00

Eligible

Auckland Young Women’s Christian Association T/A YWCA Auckland

 

Community

Towards the “Safe for Life” workshop costs

$1,600.00

Eligible

Wairoa River Landcare Group

Environment

Towards nursery supplies for the school programme

$16,250.00

Eligible

KidsCan Charitable Trust

Community

Towards the “Food for Kids” programme

$5,000.00

Eligible

Te kohanga reo o Pukeroihi

Community

Towards kapa haka uniforms

$4,139.82

Eligible

OUTLine New Zealand Incorporated

Community

Towards operating a telephone helpline for Papakura

$1,500.00

Eligible

Roopa Aur Aap Charitable Trust

Community

Towards costs for the “Jaagriti” (Awakening) project

$2,000.00

Eligible

Papakura Business Association

Community

Towards lighting for the town centre

$2,000.00

Eligible

Tree Crops Association

Events

Towards The New Zealand Tree Crops Association conference

$1,000.00

Eligible

Children’s Autism Foundation

Community

Towards costs for the programme

$2,229.15

Eligible

RainbowYOUTH

Community

Towards costs to establish a Papakura support group

$977.36

Eligible

Sir Peter Blake Marine Education and Marine Centre

Sport and recreation

Towards costs for the outreach programme

$4,000.00

Eligible

Pohutakawa Coast Bike Club

Sport and recreation

Towards the Maraetai Forest Trail Restoration Project

$5,000.00

Eligible

Counselling Services Centre

Community

To supply and install a heat pump

$2,206.66

Eligible

Mind over Manner Limited

Community

Towards costs to run the applied theatre workshops

$5,864.40

Eligible

Urban EcoLiving Charitable Trust

Environment

Towards the operating costs of the Tread Lightly Caravan

$3,858.50

Eligible

Autism New Zealand Incorporated – Auckland Branch

Community

Towards operating costs for Autism New Zealand

$1,500.00

Eligible

Auckland City Mission

Community

Towards costs to run the crisis care and community service.

$5,000.00

Eligible

 

Total Requested

 

$78,935.89

 

 

That the Papakura Local Board:

b)      consider the applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Table Two: Papakura Local Board Round Two Quick Response Applications

Organisation Name

Focus

Project

Total Requested

Eligible/ineligible

 

Auckland NZ VIEW

 

Community

 

Towards transport costs to group meetings

$400.00

 

Eligible

 

Otara UnLTD

 

Arts and culture

 

Towards photo and video production of young people’s visions

$3,900.00

 

Eligible

 

Papakura Business Association

 

Community

 

Towards costs for a feasibility study

$1,000.00

 

Eligible

 

Auckland Regional Migrant Services Charitable Trust

 

Community

 

Towards costs for a migrant womens workshop

$1,770.00

 

Eligible

 

Papakura Pony Club Inc

 

Sport and recreation

 

To maintain the Opaheke Reserve Pony Club grounds

$1,933.00

 

Eligible

 

 

Total Requested

 

$9,003.00

 

 

 

 

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Papakura Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

6.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

 

7.       The Papakura Local Board will operate two local grant rounds and five quick response rounds for this financial year. The first local grant round closed on 11 September 2015. The second quick response round closed on 15 October 2015.

8.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

9.       For the 2015/2016 financial year, the Papakura Local Board set a total local community budget of $123,000.00 as below:

2015/2016 Annual Budget

Fund Type

Grants paid

Balance

$123,000.00

Local Community Grants

$7,385.00

$115,615.00

 

10.     To date, $7,385.00, has been allocated from the local community grants budget, leaving a balance of $115,615.00, to be allocated for the local grant rounds and the four remaining quick response grant rounds

11.     Twenty one applications were received for local grants round one, requesting a total of $78,935.89. Five applications were received for quick response round two, requesting a total $9,003.00.

Consideration

Local Board Views and Implications

12.     Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14.     A one-page summary of each application has been supplied to members under separate cover.

Māori Impact Statement

15.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One Maori organisation has applied for a grant under the local grants round one.

Implementation

16.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

17.     Following the Papakura Local Board allocating funding for round one local grants and round two quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

18.    

 

Attachments

No.

Title

Page

aView

Papakura Local Grant Programme 2015/2016

137

bView

Papakura Local Board Local Grant Round One Application Summaries

141

cView

Papakura Quick Response grant summaries

187

     

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Rex Hewitt - Relationship Manager

 


Papakura Local Board

18 November 2015

 

 





Papakura Local Board

18 November 2015

 

 

 

Papakura Local Grants: Round One 2015/2016

 

Contents

St. Mary's Papakura Youth Group. 2

Communicare CMA (Auckland) Inc. 4

New Foundations Trust 7

New Foundations Trust 10

Auckland Young Womens Christian Association T/A YWCA Auckland. 13

Wairoa River Landcare Group. 16

KidsCan Charitable Trust 19

Te kohanga reo o Pukeroihi 21

OUTLine New Zealand Incorporated. 23

Roopa Aur Aap Charitable Trust 26

Papakura Business Association. 29

Tree Crops Association Annual Conference. 31

Children's Autism Foundation. 33

RainbowYOUTH. 36

Sir Peter Blake Marine Education and Recreation Centre. 38

Pohutukawa Coast Bike Club. 40

Counselling Services Centre. 43

Mind over Manner Limited. 46

Urban EcoLiving Charitable Trust 48

Autism New Zealand Incorporated - Auckland Branch. 51

Auckland City Mission. 54

 

 

 

 


 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-102

Application summary and application assessment

 

 

APPLICANT

St. Mary's Papakura Youth Group

PHYSICAL ADDRESS

52 East Street

Papakura Auckland 2110

 

LEGAL STATUS

Not for profit community group

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

90

$5000.00

Franklin Local Board

10

$

 PROJECT SUMMARY

PROJECT TITLE

St. Mary's Youth Group Papakura

PROJECT SUMMARY

The purpose of our organisation is to empower our young people in today's wider community. We are able to achieve this through education and a variety of programmes to capture and foster wholeness and the well-being of each individual and/or member of our group. Our project and activities cater for intermediate school age groups and upwards (11+). 

FUNDING FOR

Hiring camp/retreat/excursion facilities, assistance with transportation costs i.e. subsidise van rentals. Assistance with activities i.e. rock climbing and recreation etc. Hiring of a recreation hall, subsidising T shirt costs, printing.

PROJECT LOCATION

52 East Street, Papakura, Auckland, 2110. St. Marys Church Hall

PROJECT DATES:

05/06/2015 - 05/06/2016

PROMOTION OF EVENT

Local school and Church newsletter, word of mouth and social media sites e.g. emails. Local school and Church newsletter, word of mouth and social media sites e.g. emails.

LOCAL BOARD ACKNOWLEDGEMENT

Sponsorship logo on our shirts, acknowledge their contribution by inviting them to our functions and thanking them in our church project activity newsletters and website.

ACTIVE PARTICIPANTS

50

AUDIENCE SIZE

35

MAORI OUTCOMES

No

ACCESSIBLE FOR DISABLED

Yes - There is wheelchair accessibility into the hall. We have members associated with our organisation who are able to communicate in sign language.

PROJECT RATIONALE

A group of our leaders noticed there was a need to establish this organisation to cater for our young people. Hence the formation of our group. Our organisation is to empower our young people in today’s wider community through education, programs and activities to capture and foster wholeness and the well-being of each individual and/or member of our group.

EXPECTED OUTCOMES

Building a young community with 'skills and knowledge that will benefit their wholeness and well-being. We have planned visits to rest homes, hospitals and also participation in the Papakura community dinner on Tuesday nights.

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

1.   provide opportunities for growing and eating healthy food

2.   support innovation and social enterprise

3.   help our young people to contribute prosper and thrive

Our youth project/activities will help our young people to contribute, prosper and thrive by creating opportunities for our young leaders to acquire leadership skills; this will be carried out in a planned and organised leadership retreat forum. We also support Innovation and social enterprise through our youth activities. For example shirt making and hat designing. Lastly educating our youth through activities promoting healthy eating and better living i.e. Zumba classes as a youth activity, recreation activities and having nutritionists, guest speakers.

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 5 adults @57.50 ppm ×3 nights

$862.50

 30 school aged students @ 52.50 ppm ×3 nights

$4725.00

 30 × activity charge for 3 night camp at $20

$600.00

Total Expenditure

$

Income Description

AMOUNT

  N/A

$0.00

Total Income

$

Project Contribution

$1000.00

Other funders

$0.00

Expected Income

$0.00

How much are you requesting from this local board

$5000.00

Would a smaller grant be of assistance and if so how much

Yes

Assistance with activities i.e. rock climbing and recreation hall etc. Hiring of a recreation hall, subsidising T Shirt costs, printing.


 


Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-103

Application summary and application assessment

APPLICANT

Communicare CMA (Auckland) Inc.

PHYSICAL ADDRESS

371 Mt Eden road

Mt Eden Auckland 1349

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

100

$1300.00

 PROJECT SUMMARY

PROJECT TITLE

Papakura Communicare Centre

PROJECT SUMMARY

The centre provides recreation, support and advocacy for the Papakura and surrounding communities of seniors and people with disability. Each Monday they meet where they participate in crafts, bowls, games and much more along with morning tea and lunches. Occasionally there are invited speakers and outings. Some of our volunteers and members have been returning for many years and look forward to attending- some with over 30 years of loyalty. 

FUNDING FOR

We are seeking assistance towards rent hire of the Papakura Baptist Church.

PROJECT LOCATION

Papakura Baptist Church 44 Clevedon Road Papakura

PROJECT DATES:

15/02/2016 - 13/02/2017

PROMOTION OF EVENT

Yes in local papers, coffee news, brochures, through local health providers, GP's, rest homes and other Community Groups, website and social media marketing. Links to the Stroke Foundation, Diabetes, Alzhiemers Auckland etc. Yes in local papers, coffee news, brochures, through local health providers, GP's, rest homes and other Community Groups, website and social media marketing. Links to the Stroke Foundation, Diabetes, Alzhiemers Auckland etc.

LOCAL BOARD ACKNOWLEDGEMENT

We would be happy to acknowledge the Auckland Council Support via our social media, website and newsletters. We also encourage local councillors to attend local events.

ACTIVE PARTICIPANTS

40

AUDIENCE SIZE

35

MAORI OUTCOMES

Yes - Communicare has a Maori Health Policy where Communicare aims to ensure that Maori feel fully welcome and have a sense of belonging while they are our guests, so our own services need to be responsive to the needs of Maori people. Our services need to be considerate of Maori custodianship regarding their rites/rights, needs and interests. Where ever possible we aim to create an environment which ensures the wairua (spiritual), hinengaro (psychological) and tiana (physical) wellbeing of the tangata mauiui and their Whanau.

ACCESSIBLE FOR DISABLED

Yes - All of our venues cater for wheelchair and walker access- we are conscious of mobility, mental and emotional challengers for all members with disability. These can range from mental health through to physical disability, including early stages of dementia and those recovering from disease and illness such as stroke. We also have to be aware of diet requirements and do not cater to any extreme toileting or late stages of dementia due to health and safety.

PROJECT RATIONALE

The daily attendance fee of $5 and yearly subscription fee of $15 does not cover the rent for the year as well as food and money required for crafts, games and activities. Without having a venue we would not be able to offer a sheltered and warm environment for our members. Without cooking facilities we would not be able to supply morning tea and lunches to our members. Having been established for over 55 years there is a definite need to provide these services to the Auckland Community.

EXPECTED OUTCOMES

The community benefits are an involved and connected community, treasuring and enjoying the local environment- actively improving the quality of life for the elderly and disabled therefore our community is healthy and active. Having a shared sense of celebration through events at the centre. Valuing cultural diversity and celebrating this locally which is locally accessible to the local community. We always encourage feedback and will have bi annual evaluations. We also keep statistics on attendance and monitor success.

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

1.   provide opportunities for growing and eating healthy food

2.   contribute to the economic and cultural attractiveness of Papakura town centre

3.   promote Papakura as a destination for sporting competitions and events

Our Communicare Centre in Papakura keeps both the elderly and disabled members and volunteers involved and connected to their local community through crafts, games and activities and the occasional outings. This participation and stimulation enables them to keep active and healthy and hopefully living independently within their locality. We also value and celebrate cultural diversity in our centres and this is where we share cultural celebrations reflecting the diversity of Papakura. Kiwiana is alive through language and events like making Anzac Day cards for example allowing people from all backgrounds to be involved. Improving the quality of life for elderly.

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 Venue Hire Papakura Baptist Church

$1300.00

 Food

$1402.00

 Transport

$1591.30

 Craft

$74.61

 Excursions

$1604.00

 Administration

$616.00

 Wages

$5377.00

 Misc.

$607.00

Total Expenditure

$

Income Description

AMOUNT

  Income from Centre Fees $5 per session

$6012.00

Total Income

$

Project Contribution

$5259.00

Other funders

$0.00

Expected Income

$6012.00

How much are you requesting from this local board

$1300.00

Would a smaller grant be of assistance and if so how much

Yes

Any portion of the $1300.00 would be of great assistance.

 

 


 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-108

Application summary and application assessment

APPLICANT

New Foundations Trust

PHYSICAL ADDRESS

c/- 122B Percy Millen Drive,

Waiau Pa Pukekohe 2679

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

100

$3910.00

 PROJECT SUMMARY

PROJECT TITLE

MINI BRIDGE (Build Respect Inspire Dreams Goals Expectations) Programmes

PROJECT SUMMARY

MINI BRIDGE (same format as BRIDGE programme) is individualized to meet the identified needs of the group; with the smaller numbers we can be more flexible with the teaching material to meet the specific needs of the group. They are at high risk of expulsion. (Maximum of 6 girls or boys per group).

Purpose: The mentoring enable students to change inappropriate behaviour, become motivated towards and understanding the importance of education for their future, setting realistic goals to be achieved, by gaining a healthier view of themselves and developing positive social skills

Format: 8 x 1hr group workshops at school followed by a day’s outing. We visit with family/whanau prior to course commencement to seek their signed permission and support. 

FUNDING FOR

Mentor, resource and admin/report costs to run two Mini Bridge programmes for 6 at-risk young people in each programme. Our specialized support can reduce truancy, increase student respect and improve academic results. Our involvement brings at risk families closer to the community and helps them feel safer and more able to function well.  The young person is referred to the programme by the school that has assessed that the young person has significant problems of engagement, attendance, and/or behaviour and they would benefit from participating in the programme.

PROJECT LOCATION

In primary/intermediate/high schools in Papakura

PROJECT DATES:

05/03/2016 - 30/11/2016

PROMOTION OF EVENT

 no data

LOCAL BOARD ACKNOWLEDGEMENT

It will be noted in the outcome report given to the organisation at the conclusion of the programme

ACTIVE PARTICIPANTS

no data

AUDIENCE SIZE

no data

MAORI OUTCOMES

Yes - The young people who are referred to the New Foundations Trust programmes are 80% from Maori families, 15% are Pacifica with the remaining 5% being other nationalities including European New Zealanders. 

NFT Mentors have extensive experience working with Maori young people and their families and they understand the importance of being culturally aware and responding appropriately.

ACCESSIBLE FOR DISABLED

Not applicable -

PROJECT RATIONALE

Following the successful programme in Manurewa and the initial Mini BRIDGE in Papakura (still underway) NFT have been asked to continue the programme in 2016 to address the needs of other young people that are viewed as “at risk.” They are vulnerable to truancy, suspensions or exclusions, gang connections, substance abuse, and usually come from high-needs families. NFT has an excellent record of turning lives around however our response is dependent on receiving the funding received.  Our work helps create stronger connections between schools, families and support groups and sense of unity that encourages struggling young people and their families.

EXPECTED OUTCOMES

We turn a high risk time into an opportunity for the young person to effect positive change in their lives.  Our specialised support reduces truancy, suspensions and exclusions and is proven as students remain in school longer.   Family/whanau are included, supported and involved resulting in home becoming safer.  Community is improved as youth crime and destructive behaviour is reduced, enhancing community safety and wellbeing. 

NFT monitors school attendance.  Improvements in self-esteem and respect are evaluated through assessments at the beginning and end of the programme with a written outcome report for the Principal and Board of Trustees.

PROJECT COLLABORATION

Organisation/Individual

Role

Mansell Senior School

referrer

Rosehill College

referrer

Papakura High School

Referrer

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

1.   help our young people to contribute prosper and thrive

2.   provide opportunities for growing and eating healthy food

The NFT programmes support the Papakura plan to help our young people to contribute and prosper by providing pathways for students (who have been at-risk, truancy, anti-social behaviour, exclusion) to become engaged in their education, setting goals, taking responsibility for their actions/behaviour.  This creates safer communities through reducing juvenile crime, family violence / conflict. The School identifies the students with behaviour problems, refers them to the NFT programme has helped some of the toughest students, remain in school, wanting to learn.  NFT has an excellent reputation for helping some of the toughest students remain in school, wanting to learn

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 Lead Mentor costs per programme $1,295 * 2 $20 p/h

$2590.00

 Mentor costs per programme $510 *2

$1020.00

 Resources – pens, folders, photo copying, snacks, $100 * 2

$200.00

 Admin – reports $50 * 2

$100.00

 Days outing – horse riding $210 * 2

$420.00

Total Expenditure

$

Income Description

AMOUNT

  Nil

$0.00

Total Income

$

Project Contribution

$0.00

Other funders

$420.00

Expected Income

$0.00

How much are you requesting from this local board

$3910.00

Would a smaller grant be of assistance and if so how much

Yes

A grant to cover the Mentor and admin/report costs of $3,710 is necessary for the two programmes to be undertaken.  

A grant of $1955 would support one MINI BRIDGE programme.   

NFT would seek support from the community for the funds to cover the shortfall for resources and/or the days outing for the two programmes.

 


 

 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-109

Application summary and application assessment

APPLICANT

New Foundations Trust

PHYSICAL ADDRESS

c/- 122B Percy Millen Drive, Waiau Pa Pukekohe

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

100

$4,600.00 

 PROJECT SUMMARY

PROJECT TITLE

STEPS one-on-one mentoring

PROJECT SUMMARY

To provide one-on-one mentoring to five individuals, viewed as high risk, dis-engaged from education intermediate/secondary students in the Papakura area, help them willingly re-engage with their education and discover their potential.

NFT Mentor works one-on-one with them for one hour a week for 10 weeks to help them meet and set goals, creating a pathway back into education. Sessions are held privately at school/home and we individualize the programme to help the young person building their self-esteem and confidence by identifying their strengths, abilities and interests, and potential career paths. We also challenge them to address underlying attitudes and behaviours, to set goals and pursue them. Referral comes from schools, CYFS, MOE, Strengthening Families, or community agencies 

FUNDING FOR

The mentoring cost to undertake the STEPS programme with 5 young people in Papakura. The Mentor visits the family/whanau to build trust and a shared commitment to the programme including exploring the education/training options for the young person. An individual plan is developed with the young person. We continue to provide mentoring support until the young person is settled back into school and demonstrating a commitment to both their education and healthy life choices.

The programme targets Individual excluded students and long-term truants with the objective of helping them willingly re-engage with their education and discover their potential.

PROJECT LOCATION

In intermediate/high schools in Papakura

PROJECT DATES:

04/03/2016 - 30/11/2016

PROMOTION OF EVENT

 No data

LOCAL BOARD ACKNOWLEDGEMENT

It will be noted in the outcome report given to the organisation at the conclusion of the programme.

ACTIVE PARTICIPANTS

No data

AUDIENCE SIZE

No data

MAORI OUTCOMES

Yes - The young people who are referred to the New Foundations Trust programmes are 80% from Maori families, 15% are Pacifica with the remaining 5% being other nationalities including European New Zealanders.

ACCESSIBLE FOR DISABLED

Not applicable -

PROJECT RATIONALE

Demand for our programmes is increasing as people see the results we’re getting.  Requests are being received to extend STEPS programme to intermediate/primary schools.  Participation in STEPS in the wider South Auckland area increased from 22 in 2012 to 50 in 2015 and growing.   By intervening at the right time for a student we can get them to re-engage with education enabling them to develop a sense of personal purpose.

The schools are requesting the STEPS one-on-one mentoring programme to address the needs of the high number of youth in Papakura that are viewed as “at risk.”

EXPECTED OUTCOMES

We turn a high risk time into an opportunity for the young person to effect positive change in their lives.  Our specialised support reduces truancy, suspensions and exclusions and is proven as students remain in school longer.   Family/whanau are included, supported and involved resulting in home becoming safer.  Community is improved as youth crime and destructive behaviour is reduced, enhancing community safety and wellbeing. 

NFT monitors school attendance.  Improvements in self-esteem and respect are evaluated through assessments at the beginning and end of the programme with a written outcome report for the Principal and Board of Trustees

PROJECT COLLABORATION

Organisation/Individual

Role

Rosehill College

referrer

Papakura High School

Referrer

Papakura Activities Centre

Referrer

Mansell Senior School

referrer

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

1.   help our young people to contribute prosper and thrive

2.   provide opportunities for growing and eating healthy food

The NFT programmes support the Papakura plan to help our young people to contribute and prosper by providing pathways for students (who have been at-risk, truancy, anti-social behaviour, exclusion) to become engaged in their education, setting goals, taking responsibility for their actions/behaviour.  This creates safer communities through reducing juvenile crime, family violence / conflict. The School identifies the students with behaviour problems, refers them to the NFT programme has helped some of the toughest students, remain in school, wanting to learn.  NFT has an excellent reputation for helping some of the toughest students remain in school, wanting to learn

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 Mentor costs, negotiation and visits, prep and sessions $795 *5

$3975.00

 Mentor develop plan and reporting $125 * 5

$625.00

 Resources $38 * 5

$190.00

Total Expenditure

$

Income Description

AMOUNT

  nil

$0.00

Total Income

$0.00

Project Contribution

$0.00

Other funders

$190.00

Expected Income

$0.00

How much are you requesting from this local board

$4600.00

Would a smaller grant be of assistance and if so how much

Yes

A grant to cover the Mentor costs of $3680.00 would enable NFT to provide one-on-one mentoring to four young people.  

NFT will seek support from the community for the funds to cover the shortfall.


 

 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-110

Application summary and application assessment

APPLICANT

Auckland Young Women’s Christian Association T/A YWCA Auckland

PHYSICAL ADDRESS

PO Box 8749

Symonds Street Auckland 1150

27 Gillies Avenue

Newmarket Auckland 1023

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

100

$1600.00

 PROJECT SUMMARY

PROJECT TITLE

"Safe for Life" workshops

 

PROJECT SUMMARY

Young people experience disproportionate harm related to their drinking, including physical injury, violence and sexual assaults, and Safe for Life explores issues around alcohol in a non-judgemental and supportive environment. By offering more workshops to more people we are improving knowledge and awareness of these issues. The messages delivered via the workshops can be taken away by the participants and shared with friends, family and other contacts. These workshops target15-30 year olds through schools and community settings. 

FUNDING FOR

We are requesting funding that would cover the entire cost of delivering two workshops in the Papakura Local Board area.

PROJECT LOCATION

TBC - we will offer it to schools we work with through our Future Leaders and Money Savvy programs (including Papakura High School). If we receive this grant, we would like to be able to offer it within the Papakura Local Board area to the wider community at a community centre or hall for example.

PROJECT DATES:

01/11/2015 - 30/06/2016

PROMOTION OF EVENT

On social media and through our constituent network via email. We would also advertise through community events boards and websites. On social media and through our constituent network via email. We would also advertise through community events boards and websites.

LOCAL BOARD ACKNOWLEDGEMENT

We will acknowledge the Papakura Local Board as the main contributor in any collateral and PR when we deliver. We

will acknowledge your support on our website, our e-newsletter which goes out to 2,000 constituents living in the greater

Auckland area, and in our Annual Report.

ACTIVE PARTICIPANTS

25-30

AUDIENCE SIZE

25-30

MAORI OUTCOMES

No -

ACCESSIBLE FOR DISABLED

Yes - Any venue we hold the workshops at will be required to be accessible for people with disabilities.

PROJECT RATIONALE

In New Zealand young people and Maori and Pacific peoples experience the highest levels of alcohol-related harm. Before launching the pilot programme, we interviewed over 100 women and agencies in Auckland, and alcohol issues were commonly raised as an area of growing concern. We responded by incorporating safe alcohol messaging into the Safe for Life workshops to raise awareness around alcohol consumption, particularly around high risk drinking behaviours, and to improve alcohol-related health literacy, for example, how to avoid acute alcohol-related harm.

EXPECTED OUTCOMES

Safe for Life is taught in a fun and enjoyable manner, with alcohol messaging embedded so participants get multiple benefits. More young people will be more aware of the potential dangers of excessive alcohol consumption. They will be armed with strategies to deploy if they find themselves in a compromised situation, and some skills around how to de-escalate potentially harmful situations. Friends, family and wider communities will benefit as workshop participants take their learnings home with them. We are confident that the messaging around staying safe with alcohol will make a tangible difference in the lives of many people.

PROJECT COLLABORATION

Organisation/Individual

Role

New Zealand Drug Foundation

National Youth Services Adviser

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

1.   help our young people to contribute prosper and thrive

The target group for our Safe for Life workshops is young people aged 15-30 which supports your priority of helping your young people to contribute prosper and thrive. Young people experience disproportionate harm related to their drinking, including physical injury, violence and sexual assaults, and Safe for Life explores issues around alcohol in a non-judgemental and supportive environment. The course teaches young people how to recognise manipulation techniques at their earliest point to stay safe.

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 Facilitator Fees

$960.00

 Administration - Booking Costs

$300.00

 Data Evaluation & Reporting

$240.00

 Collateral & Resources

$100.00

Total Expenditure

$

Income Description

AMOUNT

  N/A

$0.00

Total Income

$

Project Contribution

$0.00

Other funders

$0.00

Expected Income

$0.00

How much are you requesting from this local board

$1600.00

Would a smaller grant be of assistance and if so how much

Yes

If we are not successful in getting the full amount, we would run just one workshop.

 

 


 

 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-112

Application summary and application assessment

APPLICANT

Wairoa River Landcare Group

PHYSICAL ADDRESS

498 McNicol Road

Clevedon Auckland 2585

 

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Environment

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

100

$16250.00

 Franklin Local Board

 

$16250.00

 Howick Local Board

 

$16250.00

 PROJECT SUMMARY

PROJECT TITLE

Nursery supplies, potting mix, composting portable toilet, buy plants, labour, employ educator and weeding control.

purchasing nursery supplies, plants, toilet, potting mix, labour, weed control educating schools on their environment

PROJECT SUMMARY

This funding will supply potting mix for community and school potting up sessions of juvenile plants sown and grown on by the WRLG and to buy a larger grade of trees for members to plant on their waterways. We need a portable toilet on site as there can be up to 30 Franklin Primary school children at the nursery. We will use an educator for the School sessions and specialists in weed control. We are providing Papakura schools the opportunity to learn and practise environmental activities in their community. Buying nursery supplies and larger grade plants for planting, portable toilet and potting mix. Also labour to ensure activities take place, co-ordinator, running nursery and weeding

FUNDING FOR

Potting mix, planter bags, fertiliser, chemical for weed control like Roundup and Vigilant etc., slug bait, buying larger grade trees, toilet, shade cloth, weed matting, irrigation lines, sprinkler heads, an automated irrigation system, fold up tables, plant trolley, large baskets for multiple plants and a weatherproof shade canopy. Cost of an educator for the school potting up sessions and costs for 3 days of weed control in nursery. Any of the above.

PROJECT LOCATION

Wairoa River Nursery, Clevedon Wairoa River Landcare Group Nursery, North Road, Clevedon

PROJECT DATES:

01/12/2015 - 01/12/2016

PROMOTION OF EVENT

Community planting days are promoted locally, WRLG has a website at www.wairoariverlandcare.org.nz. The website is included in the Clevedon Roundup and articles concerning the group appear regularly in the Pohutukawa Coast Times, Franklin County News, Papakura Courier and Rural Living. WRLG supply plants for decorating the ring at Auckland Showhunter Groups 4 days of shows at Pukekohe A&P showgrounds with hourly commentary regarding the donation. Community planting days are promoted locally, WRLG has a website at www.wairoariverlandcare.org.nz. The website is included in the Clevedon Roundup and articles concerning the group appear regularly in the Pohutukawa Coast Times, Franklin County News, Papakura Courier and Rural Living. WRLG supply plants for decorating the ring at Auckland Showhunter Groups 4 days of shows at Pukekohe A&P showgrounds with hourly commentary regarding the donation.

LOCAL BOARD ACKNOWLEDGEMENT

Through newspaper articles and the WRLG newsletter which is posted on our website and sent out to members. The newsletter is also put in the Clevedon Roundup, the Ararimu Courier and the Hunua Informer- locally produced community newsletters.  If the council provides WRLG with a sign we will put it up.

ACTIVE PARTICIPANTS

1775

AUDIENCE SIZE

1775

MAORI OUTCOMES

No

ACCESSIBLE FOR DISABLED

No

PROJECT RATIONALE

The Wairoa River is lifeless, planting the waterways of the river catchments has been proven to significantly improve the river water quality and thereby the harbours that the river flows into. For example Whaingaroa Harbour. The Papakura Stream was labelled the worst in Auckland.

EXPECTED OUTCOMES

It will benefit the whole community, including the commercial and recreational fisheries, water sports and tourism.

PROJECT COLLABORATION

Organisation/Individual

Role

Wai Care

Franklin co-ordinator

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

 

 

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 approx. 666 larger grade plants

$5000.00

 Potting mix

$3000.00

 Storage Shed

$2000.00

 Portable toilet

$4250.00

 Nursery supplies up to the amount

$2000.00

 volunteer labour @$15/hour

$104232.50

 Educator 19 days @ $300

$5700.00

 Weeding nursery and planting sites 3 times per year

$1800.00

 Nursery manager/co-ordinator @ $40/hour

$16640.00

Total Expenditure

$

Income Description

AMOUNT

  we are not selling anything we are improving the waterways and the harbour

$0.00

Total Income

$

Project Contribution

$104232.50

Other funders

$0.00

Expected Income

$0.00

How much are you requesting from this local board

$

Would a smaller grant be of assistance and if so how much

Yes

any money would be welcome and the WRLG will decide what it is spent on from the above list

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-113

Application summary and application assessment

APPLICANT

KidsCan Charitable Trust

PHYSICAL ADDRESS

7 Beatrice Tinsley Crescent

Albany Auckland 0632

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

100

$5000.000

 PROJECT SUMMARY

PROJECT TITLE

Food for Kids

PROJECT SUMMARY

The Food for Kids programme provides healthy food for children who would otherwise go without. Regular distributions of food can be given out by teachers at any time to protect children from the stress and anxiety that comes from experiencing constant food insecurity. 

FUNDING FOR

We seek funding to assist with the purchase of food for this programme. Food items include peaches, baked beans, scroggin, muesli bars, spreads such as peanut butter and honey - and bread is provided with support from Tip Top.

PROJECT LOCATION

In the 8 KidsCan partner schools in Papakura

PROJECT DATES:

01/01/2016 - 27/11/2016

PROMOTION OF EVENT

 No data

LOCAL BOARD ACKNOWLEDGEMENT

Acknowledgement is to be made in the KidsCan quarterly newsletter as well as the Annual Report.

ACTIVE PARTICIPANTS

2500

AUDIENCE SIZE

N/A

MAORI OUTCOMES

Yes - KidsCan assists many Maori children in the Papakura region (for example the ethnic breakdown of Papakura Normal Primary School is close to 60% Maori). Ensuring these children have food to eat means that they can get the most out of their education and improve their opportunities in life.

ACCESSIBLE FOR DISABLED

Yes - Food for Kids programme is available to all needy children in these low decile schools - regardless of any disability.

PROJECT RATIONALE

Partner schools in the Papakura region wrote on their application form that children at their school would benefit from the Food for Kids programme with better attendance and engagement in class, many parents don't send their children to school when they have no food at home, a large number of students don't have breakfast or lunch and spend the whole day at school having eaten nothing since the day before. There is a lack of finances in the homes, many single parent families and large numbers of beneficiaries.

EXPECTED OUTCOMES

A Massey University study undertaken in 2010 demonstrated the following outcomes for children taking part in our programmes: reduced anger, reduced theft and fighting in the playground, improved attention in class, increased participation, increased attendance and self-worth. The findings from this study have been confirmed time and time again through feedback we get from our schools.

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

2.   help our young people to contribute prosper and thrive

3.   provide opportunities for growing and eating healthy food

Community well-being and in particular the well-being of children is extremely important to KidsCan. By running our programmes through schools we are encouraging disadvantaged children to attend school, improving their educational outcomes and allowing them the greatest opportunity to reach their full potential in life. This leads to a happier community with more educated young people. Our programmes are proven to reduce anger, theft and violence - supporting youth who may be at risk can change lives and help break the poverty cycle!

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 Food for Kids - Papakura schools

$72585.00

Total Expenditure

$

Income Description

AMOUNT

  "In Our Own Backyard" Members

$27448.00

Total Income

$

Project Contribution

$14637.00

Other funders

$25500.00

Expected Income

$27448.00

How much are you requesting from this local board

$5000.00

Would a smaller grant be of assistance and if so how much

Yes

Any assistance would be tremendously appreciated - the children love getting food. It makes such a difference to their day, especially if it is a Monday and the child has had very little to eat over the weekend.

 


 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-116

Application summary and application assessment

APPLICANT

Te kohanga reo o Pukeroihi

PHYSICAL ADDRESS

44a Beach Rd

Papakura

Papakura Auckland 2113

 

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Arts and culture

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

 

$4138.82

 PROJECT SUMMARY

PROJECT TITLE

Nga Mokopuna Kapa Haka Uniforms

PROJECT SUMMARY

Our project will be recreating or specially handmade kapa haka uniforms for our mokopuna from six months to under five years old. 

FUNDING FOR

We are requesting funding for the cost of materials and labour by our Maori craftswoman contributed towards the making of these uniforms.

PROJECT LOCATION

44a Beach Rd, Papakura

PROJECT DATES:

01/10/2015 - 31/03/2016

PROMOTION OF EVENT

 

LOCAL BOARD ACKNOWLEDGEMENT

Invite local board members to an event.

ACTIVE PARTICIPANTS

3

AUDIENCE SIZE

3

MAORI OUTCOMES

Yes - The kapa haka uniforms will definitely target Maori events and cultural heritage. As mentioned we support a lot of Maori kaupapa that occur in many areas especially by performing our Maori waiata (Maori songs), whakaari (plays) or kanikani (dance).

ACCESSIBLE FOR DISABLED

Yes - Whanau from all ages, ethnic groups are more than welcome to join and learn  the making of our costumes. Te Kohanga Reo o Pukeroihi has welcomed and still will welcome whanau with disabilities.

PROJECT RATIONALE

We feel there is a lack of our natural resourcing knowledge handed down from our tupuna, there is a need to revitalise our Maori connection to share with our younger generation.

EXPECTED OUTCOMES

More knowledge of using natural resources and a better understanding of the environment and conversation.  These will be achieved by teaching future weavers to return back to their organisations in Papakura Community.

PROJECT COLLABORATION

Organisation/Individual

Role

Papakura Marae

Provide Harakeke

Te Kohanga Reo o Kiwitoa

Awhi

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

protect and restore our natural and built heritage, support Maori economic development, protect Maori cultural heritage

The main priority for our subject is to protect our Maori cultural heritage. This is being done by revitalising  our cultural performing Kapa Haka Uniforms. Each piece will be created and handmade to fit our tamariki from 06 months to under 5years old. They will be used to support many Maori kaupapa e.g. kapa haka performances and whakaari/play.

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 Resources

$1889.82

 Facilitators

$1500.00

 Seamstress

$750.00

Total Expenditure

$

Income Description

AMOUNT

  E.g. Ticket sales: 100 tickets @ $20 each

$0.00

Total Income

$

Project Contribution

$0.00

Other funders

$

Expected Income

$

How much are you requesting from this local board

$4138.82

Would a smaller grant be of assistance and if so how much

Yes

 

 


 

 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-118

Application summary and application assessment

APPLICANT

OUTLine New Zealand Incorporated

PHYSICAL ADDRESS

31 Hargreaves St

St Mary’s Bay Auckland 1011

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

100

$1500.00

 PROJECT SUMMARY

PROJECT TITLE

Operating LGBTI Telephone Helpline for Papakura

 

PROJECT SUMMARY

Promoting our specialist gender identity/sexual orientation service to the people of Franklin and making our 0800 service available, weekdays 9am - 9pm and weekends 6pm - 9pm. Self harm / suicide rates are highest amongst LGBTI-identifying groups and low self-esteem is crippling both to the person and their family/community. Confident and self-affirming LGBTI people are an asset to their local communities. 

FUNDING FOR

We have factored together 2% of the cost of funding the 0800 service, plus the cost of brochures sent to agencies in your area, based on our recorded call volumes from Papakura in the past year. Our 2015 call volumes are significantly larger than our 2014 year, which itself was a record year for OUTLine.

PROJECT LOCATION

based in St Mary's Bay and accessible by any landline or mobile phone in Aotearoa NZ

PROJECT DATES:

01/10/2015 - 30/09/2016

PROMOTION OF EVENT

We send out brochures to community agencies (medical centres, high schools, tertiary education, CABs, women's refuges, sexual health and other agencies) as well as print advertising in the LGBTI media and on LGBTI gaynz.com website. We are active with our own website www.outline.org.nz and on facebook and twitter. We send out brochures to community agencies (medical centres, high schools, tertiary education, CABs, women's refuges, sexual health and other agencies) as well as print advertising in the LGBTI media and on LGBTI gaynz.com website. We are active with our own website www.outline.org.nz and on Facebook and twitter.

LOCAL BOARD ACKNOWLEDGEMENT

We produce an annual report detailing our community partners. We would include acknowledgement of the local board

ACTIVE PARTICIPANTS

200

AUDIENCE SIZE

200

MAORI OUTCOMES

Yes - Maori families are often strongly supportive of their LGBTI people. We receive significant calls from Maori LGBTI people and their families seeking assistance with coming out and transitioning. We target Maori callers through the health system and community links as well as general advertising in LGBTI publications and web services.

ACCESSIBLE FOR DISABLED

Yes - Our telephone service is highly accessible to people with most disabilities. We also offer a professional counselling service accessible both face-to-face from a mobility-friendly building and by Skype, which can support even hearing-impaired clients

PROJECT RATIONALE

LGBTI people experience between 1.8 and 12 times greater risk of suicide and self-harm than other people in the community. Self-esteem is proven to be low and the consequences are harmful to the local community as a whole

EXPECTED OUTCOMES

LGBTI people feeling more able to participate in the local community, more enthusiastic to work and form aspirational goals, especially young people.

PROJECT COLLABORATION

Organisation/Individual

Role

N/A

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

1.   help our young people to contribute prosper and thrive

OUTLine works with many young people experiencing issues with their gender identity or sexual orientation, and with their families. These young people are over-represented in self-harm and suicide statistics. We aim to provide the specialist support leading to strong, confident LGBTI people in your community.

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 new volunteer training x 4 annually

$13600.00

 phone and internet costs

$7000.00

 volunteer supervision

$2640.00

 Forum catering and materials

$1100.00

 volunteer training materials

$4135.00

 Administration costs

$18000.00

 Space rental and amenities

$22030.00

 advertising

$2850.00

 Printing brochures

$2859.00

 brochure postage

$2598.00

Total Expenditure

$

Income Description

AMOUNT

  system does not accept $zero

$1.00

Total Income

$

Project Contribution

$1.00

Other funders

$1.00

Expected Income

$1.00

How much are you requesting from this local board

$1500.00

Would a smaller grant be of assistance and if so how much

Yes

We appreciate that boards are asked to far more projects than funding is allocated. OUTLine will apply any funding provided directly to the project requested.


 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-119

Application summary and application assessment

APPLICANT

Roopa Aur Aap Charitable Trust

PHYSICAL ADDRESS

41, Diana Drive

Glenfield Auckland 0627

Bhartiya Samaj Charitable Trust Hall, 13 May Road

Mt Roskill Auckland 1041

LEGAL STATUS

Charitable Trust

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Albert-Eden Local Board

40

$

Papakura Local Board

20

$

Otara-Papatoetoe Local Board

20

$

Puketapapa Local Board

20

$

 PROJECT SUMMARY

PROJECT TITLE

Jaagriti (Awakening) Project

 

PROJECT SUMMARY

‘Jaagriti,’ (Awakening) Project aims to create community awareness about the needs of South Asian Families subjected to violence and oppression through its programs and community outreach. The funds will be used for holding CAMPAIGNs/Workshops to create awareness and understanding of family violence and promote changes in behaviour amongst SOUTH ASIAN community. 

FUNDING FOR

We are seeking financial support towards Operating Costs to help and support the victims of Family violence. These costs would include setting up of the workshop such as organising the event, booking the venue, promoting the event, Volunteer costs, travel expenses, Equipment hire costs, Vehicle related travel reimbursement, Promotional material, Stationery, Telephone expenses, counselling sessions and various other organisational expense.

PROJECT LOCATION

Bhartiya Samaj Hall, 13 MAY RD, MT ROSKILL, AUCKLAND 1041

PROJECT DATES:

02/11/2015 - 02/02/2016

PROMOTION OF EVENT

We plan to advertise on social media networks, emailing flyers to other organizations with which we share similar objectives, advertising on News Papers, organizing a Talk on Radio stations etc. We plan to advertise on social media networks, emailing flyers to other organizations with whom we share similar objectives, advertising on News Papers, organizing a Talk on Radio stations etc.

LOCAL BOARD ACKNOWLEDGEMENT

We will acknowledge the contribution of Auckland Council in all our programs, on our website, in our regular newsletters as well as other press releases, on our social media pages.

ACTIVE PARTICIPANTS

10

AUDIENCE SIZE

60

MAORI OUTCOMES

No -

ACCESSIBLE FOR DISABLED

Don’t know -

PROJECT RATIONALE

Many families have been approaching us for the last 20 years for help to deal with the problems of Family violence & it is evident that there is a greater need to educate and create awareness amongst our people to deal with the problems. In South Asian cultures, family issues are rarely discussed outside, psychologists and psychiatrists are almost never consulted except in extreme crises, many suffer in silence due to fear of loss of privacy, doubt they can be helped. The ones who are unable to use community resources for support often become locked into domestic abuse,violence,abandonment,denial of family privileges and sometimes, homelessness.

EXPECTED OUTCOMES

Jaagriti, (Awakening) Project aims to create community awareness about the needs of South Asian Families subjected to violence and oppression through its programs and community outreach. Our purpose is to encourage South Asian Families to raise their voice against their oppression, physical, mental and sexual abuse, family violence and to have a better living in the society. 

We have handled many cases for the past 20 years and we invite feedback and ask personal changes experienced by the participants.

PROJECT COLLABORATION

Organisation/Individual

Role

Bhartiya Samaj Charitable Trust

General support

Auckland Homeopathy Solutions

Healthcare

Sahaayta Counselling & Social Support

Counselling

Shine

Refuge/Counselling

Art of Living

Workshops

Affinity Services

Counselling/Workshops

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

2.   help our young people to contribute prosper and thrive

3.   support innovation and social enterprise

RAA always remain connected with in local neighbourhood by promoting its activities through various means such as ethnic radio stations, newspapers, newsletters and by remaining active in social networking sites. We plan to hold campaigns in a community centre with talks on family violence/some short videos on creating awareness on family violence. This will be open to public free of cost. We will invite all our young volunteers to participate and help us with the arrangements. We plan to include talks on the following:

b) Seminar on Adult Relationships Building

c) Education Awareness Programmes

d) Self Defence for Women

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 Office

$5200.00

 Travel/Mileage

$2000.00

 Volunteer expenses reimbursement

$3000.00

 Telephone/Internet

$1200.00

 Promotional Material

$1800.00

 Photocopying & Stationary

$1100.00

 Advertising

$2750.00

 Equipment Hire

$2400.00

 Counselling sessions (30*6sessions per family*100)

$18000.00

Total Expenditure

$

Income Description

AMOUNT

  

$0.00

Total Income

$

Project Contribution

$6000.00

Other funders

$0.00

Expected Income

$0.00

How much are you requesting from this local board

$

Other local boards

 

 Albert - Eden Local Board

$4000.00

 Otara-Papatoetoe Local Board

$2000.00

 Puketapapa Local Board

$750.00

Would a smaller grant be of assistance and if so how much

Yes

Operational cost.


 

Papakura Local Grants, Round One, 2015/16 – Application number: LG1614-120

Application summary and application assessment

APPLICANT

Papakura Business Association

PHYSICAL ADDRESS

PO Box 272 1783

Papakura Auckland 2244

Suite 6/182 Great South Road

Papakura Auckland 2244

LEGAL STATUS

Incorporated Society

PROJECT TYPE

Community

INDIVIDUAL OR ORGANISATION

Group/organisation

LOCAL BOARDS BENEFITING

Local Board

Percentage of benefit

Amount Requested

Papakura Local Board

100

$2000.00

 PROJECT SUMMARY

PROJECT TITLE

Coloured up lighting for the town centre court

 

PROJECT SUMMARY

There are currently up lights below the big tree in the Town Centre Court located in the centre of Papakura.  They are plain yellow up lights.  The project is to change these to coloured lights - which will compliment and match our Tulip Lights that we have in town which change colour regularly.   This will create consistency with the lights that are in place and a wonderful lighting in town - particularly at dusk and night when people are coming into town for dinner and events. 

FUNDING FOR

To supply and fit 2 x replacement up lights beneath the existing tree in centre court.  Price includes removal of existing fittings and replacement with RGB colour change in ground fitting.

PROJECT LOCATION

In the Centre of Town, in the Town Square - located on Great South Road, at the intersection of Great South Road, and Broadway where the big tree is located

PROJECT DATES:

07/12/2015 - 11/12/2015

PROMOTION OF EVENT

On Facebook

On our Website

on our mailing list to our members and businesses

in the local Papakura Courier and in E Local Magazine On Facebook

On our Website

on our mailing list to our members and businesses

in the local Papakura Courier and in E Local Magazine

LOCAL BOARD ACKNOWLEDGEMENT

In all of the above publicity places - the Board will be acknowledged and thanked

ACTIVE PARTICIPANTS

2 people to do this project

AUDIENCE SIZE

The full community of Papakura when it’s in place

MAORI OUTCOMES

No -

ACCESSIBLE FOR DISABLED

Yes - They can easily come to view these lights as they are located in the town centre court which is accessible to everyone and will be enjoyed by everyone.

PROJECT RATIONALE

Comments made to the Papakura Business Association - sent in my Facebook and made in person

And in looking around our town, seeing that this is an opportunity to add to the wonderful lighting that we already have in place to add to the town ambience.

EXPECTED OUTCOMES

It will contribute to the attractiveness of the Papakura Town Centre 

Makes the town more appealing

Makes the town more welcoming 

Add to our existing coloured lighting which is a feature of Papakura Town Centre

PROJECT COLLABORATION

Organisation/Individual

Role

N/A

LOCAL BOARD PRIORITIES

PAPAKURA LOCAL BOARD PRIORITIES

contribute to the economic and cultural attractiveness of Papakura town centre

Will make Papakura an attractive place to visit and come to

Adds character and ambience to the town Centre

Is located in the central part of town

Compliments the tulip lighting we already have in place 

Gives warmth and atmosphere to the town centre 

Creates an attractive Hub

Will be noticed and admired by the community at large

FINANCIAL INFORMATION / BUDGET

Expenditure Item

Amount

 Electrician time and cost for new lights

$2760.00

Total Expenditure

$

Income Description

AMOUNT

  N/A

$

Total Income

$

Project Contribution

$760.00

Other funders

$0.00

Expected Income

$0.00

How much are you requesting from this local board

$

Would a smaller grant be of assistance and if so how much

Yes

 

 


 

Multi-board applications received for Papakura Local Board

Local Grants, Round One, 2015/16 - Application ID: LG1603-109

Application summary and application assessment

Applicant

Tree Crops Association Annual Conference

Physical address

142 Martyn Wright Rd

RD3 Pukekohe 2678

Organisation or individual

Group/organisation

Legal status

Charitable Trust

Registered number

 

Project focus

Events

Local board(s)

  Franklin, Papakura

Project summary

Project title

New Zealand Tree Crops Association Conference 2016 

Project summary

Three days of Conference, with guest speakers, some from the local area, and field trips to various local farms and businesses featuring the greater Franklin area 

Project location

Wesley College, 801 Paerata Road, Paerata

Reason for project

Last conference in Whangarei was sold out. Members travel great distances to attend, and to share their accumulated knowledge

Expected outcomes

Increased membership and enthusiasm in the Franklin Branch of the Association. Increased attendance at monthly field days, and participation in ongoing projects such as the Food Forest, and Small Block Seminar.

Project starts

22/04/1916

Project ends

24/04/1916

Active participants

150 - 200

Expected audience

150-200

Funding for

Travel and Accommodation for the guest speakers

Priorities and outcomes

·      provide opportunities for growing and eating healthy food

 

Education on growing fruit, nut, shelter and wood trees. 

Local board acknowledgement

As a Sponsor on the Conference Website, on the delegates booklet, acknowledged in speech at Formal dinner, and any publications available for delegate distribution in 'goody bag'

Project budget

Expenditure item

Amount

 Catering

$21450.00

 Venue hire

$1200.00

 Sound equipment

$500.00

 Meals for guest speakers

$1000.00

 Accomm/Travel for guest speakers

$8000.00

 Public liability insurance

$345.00

 Liquor license

$100.00

 Friday night entertainer

$500.00

 Coaches

$4000.00

 Admin exp

$2500.00

 Attendee gifts

$2950.00

 miscellaneous

$500.00

 

 

Financial breakdown

Total project cost

Applicant contribution

Project income

Amount Requested

$43045.00

$3000.00

$39375.00

$1000.00

Local board benefit

Local board

Benefit to area

Amount requested

Franklin Local Board

90

$7000.00

Papakura Local Board

10

$1000.00

 


 

Local Grants, Round One, 2015/16 - Application ID: LG1603-125

Application summary and application assessment

Applicant

Children's Autism Foundation

Physical address

Lion Foundation House

3 William Laurie Place

Albany

Organisation or individual

Group/organisation

Legal status

Charitable Trust

Registered number

1306044 

Project focus

Community

Local board(s)

Mangere-Otahuhu, Manurewa, Franklin, Howick, Otara-Papatoetoe, Papakura

Project summary

Project title

Community support programmes to prevent isolation of families with children affected by autism 

Project summary

Workshops at Manukau New Life Church, Workshops at Pukekohe Library, The Centre (Franklin) and in venues around South Auckland TBC.

Outreach services provided by trained professionals, offered direct to families in the family home, throughout South Auckland. Support is provided through home visits, phone calls, or by email and available after diagnosis and during those difficult transition periods. Service includes Outreach Skills Through Play for 2-5 years.

Join In Social Skills 10 week programmes and community workshops. 

Project location

Workshops at Manukau New Life Church (Manurewa), workshops at Pukekohe Library, The Centre (Franklin), outreach to families in all South Auckland local board areas

Reason for project

In an online recent survey conducted between December 2014 and March 2015, 208 people were asked what education and services they would like CAF to provide to help them better understand autism.  

 The leading topics for information requests were:

• 68% asked for strategies for behaviour 

• 66% asked for 'dealing with Anxiety' workshops 

• 62% asked for social & friendship skills assistance 

 This feedback along with the information gathered throughout workshops in 2015 has helped us to document the needs of our families and provide a framework for our service delivery.

Expected outcomes

Immediate Outcomes for families:

• Families are informed and able to discuss specific concerns and strategies.

• The children gain knowledge, skills and social skills to enter the community

• Confidence to get through transitional periods 

• Assistance with Educational pathways

• Assistance with services available 

Long-Term Impact 

• Children are encouraged in a learning environment by their families and community to gain skills and knowledge and be more independent. 

• Builds resilience within the family with no financial strain put on the family. 

• Opportunity to return to work, and providing more financial security 

• Enables the child to contribute to society

Project starts

17/11/2015

Project ends

10/10/2016

Active participants

200

Expected audience

300

Funding for

We are asking for funding support for the above services in term 4 and Term 1 of 2016. The funding will go towards venue hire, contracting professional services to facilitate programmes and staff salaries for providing programme support.

Priorities and outcomes

·      help our young people to contribute prosper and thrive

 

Children with Autism can be low or high functioning i.e. one child may scream at unfamiliar stimulation, another might immerse them self in it.  This can lead to social, friendship and family challenges.  CAF offers services that equip families with the knowledge, skills and confidence to involve their children with autism in the community.  CAF goes directly to families, who are often isolated and experiencing financial and emotional distress.

We offer Howick families support services to enable full participation in community life, including:    

• Social Skills Programmes

• Outreach (one-on-one family support)

• Community workshops about understanding autism and strategies for behaviour

Local board acknowledgement

The Council logo will be in all advertising and workshop booklets

Project budget

Expenditure item

Amount

 Facilitation Arletta

$8750.00

 Facilitation Sacha for Join In Social Skills programme, workshops and Outreach

$8320.00

 Volunteers for Join In social skills programme assistance

$1000.00

 Information  flyers

$490.00

 Workshop manuals

$324.00

 

 

Financial breakdown

Total project cost

Applicant contribution

Project income

Amount Requested

$18884.00

$0.00

$1100.00

$2972.20

Local board benefit

Local board

Benefit to area

Amount requested

Manurewa Local Board

20

$2972.20

Franklin Local Board

20

$2972.20

Mangere-Otahuhu Local Board

15

$2229.15

Howick Local Board

15

$2229.15

Otara-Papatoetoe Local Board

15

$2229.15

Papakura Local Board

15

$2229.15

 


 

Local Grants, Round One, 2015/16 - Application ID: LG1603-138

Application summary and application assessment

Applicant

RainbowYOUTH

Physical address

281 Karangahape Rd

Newton Auckland

Organisation or individual

Group/organisation

Legal status

Incorporated Society

Registered number

699335 

Project focus

Community

Local board(s)

  Manurewa, Franklin, Papakura

Project summary

Project title

Establish Papakura-based Support group 

Project summary

Establish a fortnightly RainbowYOUTH peer support group in Papakura for queer and trans young people. This group would be accessible for those who are too far south to make it to Out & About, our peer support group running out of Manukau. 

Project location

Papakura

Reason for project

Youth from the district have come forth to request such a peer support group. This is backed up by studies such as the Youth12 findings, indicating that a sense of isolation and lack of access to support significantly increases representation in negative statistics such as suicidality and mental illness.

Expected outcomes

Having a peer support group within your community creates a safe space for young people to be themselves, allowing them to more fully participate in the community, as well as indicating that the community is safe and supportive.

Project starts

01/10/2015

Project ends

01/04/2016

Active participants

15

Expected audience

30

Funding for

Promotion and establishment costs for the first six months

Priorities and outcomes

·      help our young people to contribute prosper and thrive

 

Establishing a strong, supportive peer support group creates a safer community for queer and trans young people, and provides them with a place to grow as community members, as well as upskilling some as facilitators, and helping them to make community connections. 

Local board acknowledgement

Including Local Boards in any print media, in our sponsor’s pages, inviting local board members to events.

Project budget

Expenditure item

Amount