I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

 

Date:††††††††††††††††††††††

Time:

Meeting Room:

Venue:

 

Monday, 2 November 2015

6.00pm

Reception Lounge Level 2
Auckland Town Hall
301-305 Queen Street
Auckland

 

Rainbow Communities Advisory Panel

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Co-Chairperson

Jordon Harris

 

Co-Chairperson

Julie Radford-Poupard

 

Members

Moira Clunie

 

 

Mark Fisher

 

 

Audrey Hutcheson

 

 

Bruce Kilmister

 

 

Lexie Matheson

 

 

Duncan Matthews

 

 

Diana Rands

 

 

Merv Taueki-Ransom

 

 

Julie Watson

 

 

Pema Wu

 

 

(Quorum 6 members)

 

 

 

Katherine Wilson

Democracy Advisor

 

23 October 2015

 

Contact Telephone: 021 712 595

Email: katherine.wilson@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

 

The Terms of Reference set out the purpose, role and protocols of the Panel.

Panel members will also be expected to abide by the Code of Conduct for members of Auckland Council advisory panels.

 

Purpose

 

The purpose of the panels is to provide strategic advice to the council on issues of significance to their communities and to advise on effective engagement by council with those communities.

 

Outcomes

 

The Panel will provide advice through an agreed annual work programme, integrated wherever possible, with other panels and approved by the Regional Strategy and Policy Committee.

 

Annual work programme

 

The council will advise the Panel of the areas of strategy, policy and plan developments that are likely to require comment or advice from the Panel during the course of the year. The work programme should also provide scope for the Panel to respond to issues and concerns arising from its communities and to develop its own priorities.

As resources allow, budget is available for the Panel to support activities that clearly contribute to the agreed work programme but the Panel may not access external resources for activities or events, except with the agreement of council.

 

Submissions

 

Panel advice will contribute to council decision-making, but panels will not make formal submissions on council strategies, polices and plans, for example, the Long-term Plan.

In their advisory role to the council, Panels may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with council.

This does not prevent individual members being party to submissions outside their role as Panel members.

 

* The above information is a summary of the 2014 Terms of Reference document and is based on the

Governing Body decisions of 19 December 2013.

 


Rainbow Communities Advisory Panel

02 November 2015

 

ITEM†† TABLE OF CONTENTS††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† PAGE

1††††††††† Apologies††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

2††††††††† Declaration of Interest†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

3††††††††† Confirmation of Minutes†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

4††††††††† Extraordinary Business††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 5

5††††††††† Potted story of Rainbow Communities and Auckland Council†††††††††††††††††††††††††††††† 7

6††††††††† Research at Auckland Council†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 17

7††††††††† Engagement at Auckland Council†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 19

8††††††††† Communications and Media Support ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 21

9††††††††† Rainbow Communities Advisory Panel - draft work programme††††††††††††††††††††††††† 23

10††††††† Consideration of Extraordinary Items†


1††††††††† Apologies

 

At the close of the agenda no apologies had been received.

 

 

2††††††††† Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3††††††††† Confirmation of Minutes

 

That the Rainbow Communities Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Monday, 21 September 2015, including the confidential section, as a true and correct record.

 

 

4††††††††† Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďAn item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)††††††† The local authority by resolution so decides; and

 

(b) †††††† The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)†††††††† The reason why the item is not on the agenda; and

 

(ii)††††††† The reason why the discussion of the item cannot be delayed until a subsequent meeting.Ē

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

ďWhere an item is not on the agenda for a meeting,-

 

(a) †††††† That item may be discussed at that meeting if-

 

(i) ††††††† That item is a minor matter relating to the general business of the local authority; and

(ii) †††††† the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b) †††††† no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.Ē

 

 

 


Rainbow Communities Advisory Panel

02 November 2015

 

Potted story of Rainbow Communities and Auckland Council

 

File No.: CP2015/21923

 

Purpose

1.†††††† To present to the Rainbow Community a potted story of Rainbow Communities and Auckland Council.

Executive Summary

2.†††††† Cissy Rock from Auckland Councilís Arts, Community and Events team will provide the Rainbow Panel with a potted story of Rainbow Communities including; before Auckland Council, the beginnings of Rainbow Door, the Rainbow Framework, Pride Parade, Rainbow Door Fund and the Rainbow tick.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive Cissy Rockís presentation to the Rainbow Communities Advisory Panel and thank Cissy Rock for her presentation.

Attachments

No.

Title

Page

aView

Report to the Community Development and Safety Committee, 19 February 2014, Making Auckland the most liveable city for rainbow communities - A proposed action framework

9

Signatories

Author

Cissy Rock Ė Transition Manager

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

02 November 2015

 









Rainbow Communities Advisory Panel

02 November 2015

 

Research at Auckland Council

 

File No.: CP2015/22182

 

Purpose

1.†††††† To provide the Rainbow Communities Advisory Panel with an understanding of the Research and Evaluation Unit (RIMU) at Auckland Council.

Executive Summary

2.†††††† Alison Reid will provide a PowerPoint presentation to the Rainbow Communities Advisory Panel on Auckland Councilís RIMU.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† thank Alison Reid for her presentation to the Rainbow Communities Advisory Panel on the topic of the Auckland Councilís Research and Evaluation Unit.

Attachments

There are no attachments for this report.††††

Signatories

Author

Alison Reid Ė Senior Researcher

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

02 November 2015

 

Engagement at Auckland Council

 

File No.: CP2015/22120

 

Purpose

1.†††††† To provide an overview and insight into engagement at Auckland Council.

Executive Summary

2.†††††† The Auckland Council Market Research and Engagement team will give an overview of the Significance and Engagement Policy; Engagement Guidelines (in particular the Inclusive Engagement section)

3.†††††† The Auckland Council Market Research and Engagement team will also present the relevant section of the Inclusive Engagement Guidelines and request the Panelís input.

4.†††††† A discussion will occur on future options to continue dialogue and an internal collaborative approach.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the presentation from Joanna Wilkins on Engagement at Auckland Council

b)††††† consider the Rainbow Communities section of the Inclusive Engagement Guidelines and provide input

c)††††† provide feedback on how the Panel would like to work with the Market Research and Engagement unit in the future.

Attachments

There are no attachments for this report.

Signatories

Author

Jo Wilkins Ė Senior Specialist Engagement and Consultation

Authorisers

Kenneth Aiolupotea - Head of Market Research & Engagement

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

02 November 2015

 

Communications and Media Support

 

File No.: CP2015/21068

 

Purpose

1.†††††† To advise panel members on communications and media support for the Rainbow Communities Advisory Panel and Auckland Council communications and media protocols.

Executive Summary

2.†††††† Mike George, Auckland Council Communications Advisor, will give a brief presentation on the topic of communications and media support for the Rainbow Communities Advisory Panel.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† receive the presentation from Mike George, Auckland Council Communications Advisor, on the topic of communications and media support.

Attachments

There are no attachments for this report.

Signatories

Author

Mike George Ė Specialist Corporate Communication Public Affairs

Authoriser

James Hassall - Manager, Litigation & Regulatory


Rainbow Communities Advisory Panel

02 November 2015

 

Rainbow Communities Advisory Panel - draft work programme

 

File No.: CP2015/21740

 

Purpose

1.†††††† To agree a 2015/2016 work programme for the Rainbow Communities Advisory Panel.

Executive Summary

2.†††††† Auckland Councilís advisory panels are required to develop a work programme. The Rainbow Communities Advisory Panelís work programme, once ratified, will form the basis of the Panelís work until this term ends. The work programme should be in alignment with council strategies and engagement programmes.

3.†††††† Based on the Panelís discussion at its first meeting, Council staff have drafted a work programme with four priorities. The Panel is invited to review this draft and agree its final work programme, which will then be presented to the Regional Strategy and Policy Committee for sign-off.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)††††† review the Panelís draft work programme

b)††††† authorise the Lead Officer Support to amend the draft work programme to reflect decisions made by the Rainbow Communities Advisory Panel during its discussion

c)††††† agree its draft work programme for recommendation to the Regional Strategy and Policy Committee.

Comments

4.†††††† The Rainbow Communities Advisory Panel is expected to develop a work programme. The work programme includes areas of community interest in alignment with council strategies. The Panel should not include any decision-making or budget allocation items on behalf of the council in its work programme.†

5.†††††† At its first meeting the Panel discussed areas of significance to rainbow communities. Based on this initial discussion council staff have developed a draft work programme, which identifies four priorities.

6.†††††† The Panel is asked to review the draft work programme prepared and agree on a final work programme. The programme will then be signed off by the Regional Strategy and Policy Committee.†

7.†††††† The Panel should note that there will be occasions when it is requested to give advice to the council, including local boards and CCOs, on engagement and policy drafts that may not be part of the Panelís work programme. Any major deviations from the work programme will need to be agreed by the Regional Strategy and Policy Committee.

Consideration

Local Board views and implications

8.†††††† Some aspects of the work programme will relate to local boards plans and local boards may seek advice from the Panel.

Māori impact statement

9.†††††† The Panelís work programme may respond to the councilís Māori responsiveness framework.

Implementation

10.†††† The template for the draft work programme is attached. Once approved, the work programme will be updated and reported to each meeting, together with a tracking of relevant resolutions.

Attachments

No.

Title

Page

aView

Rainbow Communities Advisory Panel - work programme.

25

Signatories

Author

Austin Kim - Principal Advisor Panels

Authorisers

James Hassall - Manager, Litigation & Regulatory

Marguerite Delbet - Manager Democracy Services


Rainbow Communities Advisory Panel

02 November 2015

 

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