I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 16 November 2015

3.30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brenda Steele

 

Deputy Chairperson

Steven Garner

 

Members

James Colville

 

 

Warren Flaunty, QSM

 

 

Thomas Grace

 

 

Beth Houlbrooke

 

 

John McLean

 

 

Phelan Pirrie

 

 

Greg Sayers

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

10 November 2015

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Member

Member

Member

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

Contractor/Director

Director

Director

Member

Elected Member

Member

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Member

Member

Member

Member

Member

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)

ACT NZ
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Member

Member

 

Vice President

Employee

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Newpark Financial

Coatesville Residents and Ratepayers Association

Member

Supporter

Trustee

Shareholder

Member

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Trustee

 

Member

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Woodhill School Board of Trustees

 

Beneficiary

Beneficiary

Trustee

 

 


Rodney Local Board

16 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Auckland Council's Performance Report for the Rodney Local Board for the period ending 30th September 2015                                                                                        7

13        Draft response to information request from Local Government Commission re Northern Action Group’s proposal for local government re-organisation in the North Rodney Area                                                                                                                                       41

14        Challenging Play Spaces Budget Allocation                                                            85

15        Transfer of community grant to Leigh Tennis Club Incorporated                        91

16        Rodney Local Board Quick Response Grants: Round Two 2015-2016                93

17        Annual Plan 2016/2017                                                                                              119

18        Ward Councillor Update                                                                                           171

19        Deputation/Public Forum Update                                                                            173

20        Rodney Local Board Workshop Records                                                               177  

21        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

22        Procedural Motion to Exclude the Public                                                               183

C1       Special Housing Areas: Tranche 9                                                                          183  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 19 October 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Rodney Local Board

16 November 2015

 

 

Auckland Council's Performance Report for the Rodney Local Board for the period ending 30th September 2015

 

File No.: CP2015/18053

 

  

Purpose

1.       To update the Rodney Local Board on progress for the first quarter (1 July – 30 September 2015) towards their objectives for the year 1 July 2015 to 30 June 2016 as set out in the local board agreement.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report 

4.       The attached omnibus consolidation contains the following reports this quarter.

·    Local board financial performance report

·    Local Community services  (incl. Libraries) activity overview

·    Local Sports Parks and Recreation overview

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Auckland Council’s Performance Report for the Rodney Local Board for the period ended 30th September 2015.

Consideration

Local Board Views and Implications

5.       This report informs the Rodney Local Board of the performance to date for the period ending September 2015.

Maori Impact Statement

6.       Maori as stakeholders of the council are affected and have an interest in any report on financial results. However this report does not impact specific outcomes or activities. As such the content of this report has no particular benefit to, or adverse effect on Maori.

General

7.       This is the financial report for the three months year to date for the Rodney Local Board for the financial year ending 30 June 2016; the next report will be presented to the board in March 2016.

 

Attachments

No.

Title

Page

aView

Auckland Council's Quarterly Performance Report for Rodney

9

      

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

Lesley Jenkins - Relationship Manager

Christine Watson - Manager Financial Advisory Services - Local Boards

 


Rodney Local Board

16 November 2015

 

 
































Rodney Local Board

16 November 2015

 

 

Draft response to information request from Local Government Commission re Northern Action Group’s proposal for local government re-organisation in the North Rodney Area

 

File No.: CP2015/22106

 

  

Purpose

1.      This report seeks the local board’s endorsement of a draft response to the Local Government Commission to assist their assessment of the Northern Action Group’s (NAG) proposal for local government re-organisation in the North Rodney Area.

Executive Summary

2.      NAG has applied to the Local Government Commission for local government re-organisation in the North Rodney area. Attachment A is a map showing the area of the proposed North Rodney Unitary Council (NRUC).

3.      Attachment B sets out the Local Government Commission’s assessment process. The next stop is for the Commission to decide what the affected area is (as set out in the Local Government Act 2002 Schedule 3, clause 2) in respect of NAG’s application.

4.      The Local Government Commission has requested information from Auckland Council to assist it with this decision. The Local Government Commission has asked for Auckland Council’s assessment of whether the operational scale, scope, or capability of Auckland Council would be materially affected if the North Rodney re-organisation proposal were to occur.

5.      The draft response to the Local Government Commission is provided in Attachments C-H.

 

Recommendation/s

That the Rodney Local Board:

a)      endorse the attached draft response to the Local Government Commission’s information request as attachments C-H to the agenda report.

 

Comments

6.      The Northern Action Group (NAG) has applied to the Local Government Commission (the Commission) for local government re-organisation in the North Rodney Area. NAG is proposing to create a North Rodney Unitary Council (NRUC) in the area indicated by the map at attachment A. 

7.      In August 2015, the Local Government Commission determined that NAG’s re-organisation application met the criteria to enable it to be assessed. Attachment B sets out the Local Government Commission’s assessment process.  NAG’s application is at the beginning of the assessment process. 

8.      The next step in the assessment process is for the Local Government Commission to decide what the affected area is (as set out in the Local Government Act 2002 Schedule 3, clause 2) in respect of NAG’s application.  In this case, for example, the affected area could be the Auckland Council area, the Rodney Local Board area; or the North Rodney area.

9.      The Local Government Commission has requested information from Auckland Council to assist it with this decision. The Local Government Commission has asked for Auckland Council’s assessment of whether the operational scale, scope, or capability of Auckland Council would be materially affected if the North Rodney re-organisation proposal were to occur; and for examples to support our assessment. The Local Government Commission has advised that we do not need to provide every example of the potential impact of NAG’s proposal.

10.     The draft response to the Local Government Commission is attached to this report. The draft response provides examples of key operational impacts for Auckland Council if NAG’s proposal were to occur. The information is provided in the following attachments, which focus on the impact on:

·  Attachment C - council’s ability to accommodate and provide for Auckland’s growth;

·  Attachments D and E - council’s commitments, obligations and relationships with Māori;

·  Attachment F - delivery of council’s Long Term Plan 2015-2025 commitments from delay to NewCore implementation and need to de-couple data;

·  Attachments G and H – the Rodney Ward and Rodney Local Board and planned activity in the area.

11.    Following consideration of the draft response by the Rodney Local Board on 16 November 2015 and the governing body at its meeting on 26 November 2015 the final response will be provided to the Local Government Commission.

12.     This report does not provide an analysis of NAG’s re-organisation proposal. Should NAG’s proposal proceed through the remaining steps in the Local Government Commission’s process, a full analysis will be provided to elected members at the appropriate time.

Next Steps

13.    Once the Local Government Commission has determined the affected area, the next step in the process is to determine whether there is support in “the district of each affected territorial authority for local government re-organisation in the affected area”. The Local Government Commission has advised that it anticipates making this decision in December 2015.

14.    Should the Local Government Commission determine that there is sufficient community support for re-organisation, the next step is for the Local Government Commission to call for alternative re-organisation applications.

Consideration

Local Board views and implications

15.    The draft response to the Local Government Commission highlights the key impacts for the Rodney Local Board of the NAG proposal.

Māori impact statement

16.    The draft response to the Local Government Commission contains information and comment about the impact of the North Rodney re-organisation proposal on Auckland Council’s commitments and obligations towards Māori, Auckland Council’s relationship’s with iwi and with the Independent Māori Statutory Board, and Treaty Settlements under negotiation.

 

Attachments

No.

Title

Page

aView

Map of proposed North Rodney Unitary Council area

45

bView

Reorganisation Process

47

cView

Impact on Regional Growth Planning

49

dView

Impact on council's relationship with iwi

55

eView

Map of Rodney North - Iwi

63

fView

Impact on council's Long-term Plan commitments

65

gView

Impact on Rodney Ward and Rodney Local Board

71

hView

Rodney Local Board projects and priorities

81

     

Signatories

Authors

Deborah James - Executive Officer

Authorisers

Phil Wilson - Governance Director

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 November 2015

 

 



Rodney Local Board

16 November 2015

 

 



Rodney Local Board

16 November 2015

 

 







Rodney Local Board

16 November 2015

 

 









Rodney Local Board

16 November 2015

 

 



Rodney Local Board

16 November 2015

 

 






Rodney Local Board

16 November 2015

 

 










Rodney Local Board

16 November 2015

 

 





Rodney Local Board

16 November 2015

 

 

Challenging Play Spaces Budget Allocation

 

File No.: CP2015/22127

 

  

Purpose

1.       To obtain approval of the process for identifying locations to implement Locally Driven Initiative (LDI) funded ‘challenging play space’ developments, and delegate final approvals for the initiative to the Chairperson and Deputy Chairperson of the Rodney Local Board; Parks, Culture and Community Development Committee.

Executive Summary

2.       The Rodney Local Board has allocated $100,000 from its 2015/2016 LDI budget for additional equipment in existing playgrounds. The focus of this initiative is to increase the level of service in local playgrounds by creating more ‘challenging’ play spaces to meet the needs of young people of a variety of ages.

3.       To achieve the best value and deliver the project within this financial year, the budget will be divided between three locations so that a substantial piece of equipment can be provided in each location.

4.       The proposed locations include:

·    The Helensville playground behind the library

·    In Leigh, possibly adjacent to the existing playground by the school

·    The Te Hana Domain playground.

5.       It is recommended that the Rodney Local Board approve the playground locations and delegate the final design and specific locations within the approved sites to the Chairperson and Deputy Chairperson of the relevant committee.

 

Recommendation/s

That the Rodney Local Board :

a)      allocates the 2015/2016 financial year Local Discretionary Initiatives ‘Challenging Play Space’ budget of $100,000 to the Helensville, Leigh and Te Hana playgrounds.

b)      delegate final approval of the designs and specific siting of new play equipment related to the ‘Challenging Play Space’ budget to the Rodney Local Board Parks, Culture and Community Development Committee Chairperson and Deputy Chairperson at Helensville, Leigh and Te Hana.

c)      delegate approval of the final distribution of ‘Challenging Play Space’ budget between the Helensville, Leigh and Te Hana playgrounds to the Rodney Local Board Parks, Culture and Community Development Committee Chairperson and Deputy Chairperson.

 

Comments

6.       The Rodney Local Board Plan 2014 identifies the need for more challenging play spaces in the Rodney area. These challenging play spaces are intended to provide an experience tailored to older children. To align with the need identified in the local board plan, $400,000 from the Rodney Local Board LDI budget has been allocated across the 2015/2016, 2016/2017 and 2017/2018 financial years. This report deals with the $100,000 available in the 2015/2016 financial year.

 

7.       Locations suitable to implement this initiative in the 2015/2016 financial year have been identified by a project group made up of staff from Parks, Local Board Services and Community Development Arts and Culture. The rationale behind the three locations identified by council staff is:

 

a)    Helensville (behind the library)

 

This playground will be requiring physical works in the current financial year which makes it cost effective to provide additional play equipment. The playground is not currently challenging for older children.

Helensville, exisitng playground behind the Service Centre

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

b)    Leigh

 

Leigh is an area where there has not been any work on new playground equipment for some time. In addition to this, there is the emerging ‘community place making’ project in Leigh and this would be a very good opportunity to engage the community in a live project with immediate benefits.

 

Leigh, a location to be confirmed, proposal is near the existing skate ramp.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

c)    Te Hana

 

Te Hana will benefit from the provision of several small items of equipment. There is very little in the immediate vicinity for local young people. The local community would benefit significantly from additional activities for young people.

 

Te Hana, existing playground

 

Consideration

Local Board views and implications

8.       The ‘Challenging Play Space’ budget is a local board initiative identified in the Rodney Local Board Plan 2014. This report proposes that the Rodney Local Board commit the full amount of the LDI budget available for challenging play spaces in the 2015/2016 financial year to three communities. These communities will benefit from an increased level of service and improved provision of play equipment. There is further LDI funding available for challenging place spaces in the 2016/17 and 2017/18 financial year that will enable other communities to benefit from this initiative in the future.

9.       An update on this project was provided to the Rodney Local Board on 21 September 2015.  The Rodney Local Board indicated support for the general approach, subject to further information and decision at a business meeting.

Māori impact statement

10.     Local Maori will have the opportunity to become involved in these projects through the public consultation that will be held in the various communities. Through public consultation there will be the opportunity to incorporate Maori stories and place making into the play experience. Young Maori will benefit directly from the provision of improved play equipment.

Iwi will be consulted as appropriate in relation to physical works that will be required.

Implementation

11.     These locations have been identified with the help of the Parks Advisor and Asset Development Project Manager whom are responsible for the delivery of the playground renewal program in the Rodney Local Board area. This initiative, and the associated community consultation, is considered feasible with the support of Community Development staff.

Attachments

There are no attachments for this report.    

Signatories

Authors

Jeff Lyford - Parks Advisor

Authorisers

Ian Maxwell - Director Community Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 November 2015

 

 

Transfer of community grant to Leigh Tennis Club Incorporated

 

File No.: CP2015/23191

 

  

 

Purpose

1.       This report seeks the approval of the Rodney Local Board to reallocate the community grant to the Leigh and Districts Ex-services and Community Club to the Leigh Tennis Club Incorporated.

Executive Summary

2.       The Leigh and Districts Ex-services and Community Club were allocated $15,000 by the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee for the upgrade of the Leigh Reserve and Tennis Courts at their meeting 14 October 2014 (RHBF/2014/6)

as follows: “Towards the purchase and installation of the astro turf, upgrade of the pavilion, repair epoxy and installation of a new toilet at 9-11 Albert Street, Leigh between February 2015 to April 2015”

 

3.       The Leigh and Districts Ex-services and Community Club is now unable to complete the work required as they no longer have a community lease for the Leigh tennis courts. The Rodney Local Board have been requested by the club to reallocate the grant to the Leigh Tennis Club to complete the work, as they now have the community lease for the Leigh tennis courts.

4.       The grant was originally allocated by the Rodney and Hibiscus Coast Local Board Funding Subcommittee and this report will need to be referred to both local boards to make decision as there were appointees from both the Rodney Local Board and Hibiscus and Bays Local Board on that subcommittee.

 

Recommendation/s

That the Rodney Local Board:

a)      approves the transfer of the $15,000 allocated to the Leigh and Districts Ex-services and Community Club by the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee  in 2014/2015 to be transferred to the Leigh Tennis Club Incorporated to commence the upgrade works on the Tennis Courts at Leigh Domain Recreation Reserve.

b)      note that the Hibiscus and Bays Local Board will also need to approve the transfer of the community grant to the Leigh Tennis Club.

 

Comments

5.       In 2014 the Leigh and Districts Ex-services and Community Club was allocated $15,000 by the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee for the upgrade of the Leigh Reserve and Tennis Courts. (RHBF/2014/6) as follows: “Towards the purchase and installation of the astro turf, upgrade of the pavilion, repair epoxy and installation of a new toilet at 9-11 Albert Street, Leigh between February 2015 to April 2015”

 

6.       The implementation of the new Community Grants Policy commenced on 1 July 2015 and as part of this policy the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee was disestablished. The Rodney Local Board can approve the reallocation of the grant from the Leigh and Districts Ex-services and Community Club as the Leigh Tennis Club resides within the boundaries of the Rodney Local Board area and now has the lease for the Leigh tennis courts.

7.       In 2015 the Leigh Tennis Club formed a new committee and became an incorporated society. The new committee includes key members from the local Leigh and Districts Ex-services and Community Club Incorporated. The new tennis club committee is committed to revitalising the Leigh Tennis Club to ensure it is in the best position to undertake the new upgrade of the facility.

8.       At the Rodney Local Board Parks, Culture and Community Development Committee on 2 November 2015 the committee approved a lease to be awarded to the Leigh Tennis Club Incorporated.

9.       The Leigh Tennis Club was incorporated under the Incorporated Societies Act 1908 on 25 August 2015. The clubs objectives include the following:

·    to foster the promotion, encouragement and advance the playing of tennis in Leigh and surrounding districts

·    to foster participation of the community in programmes that bring the community together and provide healthy activities for all people in the area

·    to provide and maintain playing facilities and amenities for the use of members and others.

10.     The Leigh Tennis Club plans to embark on a capital programme to: repair the concrete base, install an astro turf surface, repair fencing and repair the pavilion. The Leigh Tennis Club has been actively fundraising for these projects; and the transfer of the $15,000 grant will allow the Leigh Tennis Club to leverage other funding sources.

11.     If the grant allocated to Leigh and Districts Ex Service and Community Club, is not reallocated to the Leigh Tennis Club, it will be returned to Auckland Council.

Consideration

Local Board views and implications

12.     Local boards are responsible for the decision-making of local board community grants.

Māori impact statement

13.     There are no significant changes or impacts for Maori associated with the recommendations in this report

Implementation

14.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15.     Following the Rodney Local Board decision, Commercial and Finance staff will notify the organisations of the local board decision.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 November 2015

 

 

Rodney Local Board Quick Response Grants: Round Two 2015-2016

 

File No.: CP2015/23357

 

  

Purpose

1.       The purpose of this report is to present applications received for round two of the Rodney Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Rodney Local Board has set a total community grants and local events budget of $249,000 for the 2015/2016 financial year. A total of $22,887.73 was allocated under events and quick response round one. A total of $98,386 was allocated under round one Rodney Local Grants 2015/2016. A total of $127,726.27 is now available to be allocated for the remaining rounds.

3.       Fourteen applications were received in this round, with a total requested of $22,851.

 

Recommendation/s

That the Rodney Local Board:

a)      consider the applications listed in the table below and agree to fund, part-fund or decline each application in this round

Table One: Rodney Local Board Quick Response, Round Two, Grants Applications

 

Organisation

Focus

Funding for

Amount Requested

Eligible/

Ineligible

Hoteo North School Society Incorporated

Environmental

Towards the purchase of native plant seedlings to be planted at Hoteo North Recreational Reserve between May 2016 to August 2016

$870.00

Ineligible due to applicant being an educational institution

Mahurangi Community Sport and Recreation Collective Incorporated

Sport and recreation

Towards the cost of public, statutory and building insurance for the portacoms at the Warkworth Show Grounds between December 2015 to December 2016

$855.00

Eligible

Warkworth and District Museum

Historic Heritage

Towards hireage of a freezer container, purchase of calico and plastic wrap between December 015 to February 2015

$1,571.00

Eligible

North West Orienteering Club Incorporated

Sport and recreation

Towards a contractor to prepare a base map, fieldwork and map drawings between January 2016 to January 2016

 

$2,000.00

Eligible

Fiona McGeough (Matakana Community Group Incorporated)

Events

Towards the costs of artist/performers fees and sound production for the

Matakana Vintage Market and Sunday sessions between November 2015 to February 2016

$2,000.00

Eligible

Snells Beach Ratepayers and Residents Association Incorporated

Events

Towards the costs of insurance, advertising, signage and advertising for the Snells Beach Family Gala 2016 in February 2016

$2,000.00

Ineligible – organisation has already received two grants from the Rodney Local Board in 2015/2016

Leigh Ex Services and Community Club Incorporated

Community

Towards the purchase of culvert piping, retaining wall timber, wood for posts, plants, mulch, weed mat and the costs to hire machinery for the upgrade of the Leigh Community Gateway entrance sign  between November 2015 to December 2015

$2,000.00

Eligible

SeniorNet Warkworth Incorporated

Community

Towards the purchase of a wireless receiver and microphone between February 2016 to March 2016

$1,623.00

Eligible

The Helensville Railway Station Trust

Community

Towards the costs of replacing in the toilets at the Helensville Railway Station in January 2016

$2,000.00

Eligible

Earth Action Trust

Community

Towards the costs venue hire, purchase of sewing resources, repair of sewing machine, contractor fees and volunteer support costs for the Resource Recovery & Creative Sewing programme between December 2015 to November 2016

$2,000.00

Ineligible – project is taking place outside of the Rodney Local Board area

Helensville Women & Family Centre

Events

Towards the hireage of a bouncy castle, venue hire and the purchase of resources, arts and crafts, decorations, prizes and photocopying expenses for the Children’s Day Out event in March 2016

$2,000.00

Eligible

Hoteo North School Society Incorporated

Historic Heritage

Towards the purchase and installation of a new sign for the Hoteo North Hall between January 2016 to March 2016

$1,332.00

Ineligible due to applicant being an educational institution

Whangateau Hall

Community

Towards the costs of building a gate and the purchase of attaching hinges, latches, wheels for a gate at Whangateau Hall in December 2015

$2,000.00

Eligible

Kumeu Cricket Club

Events

Towards the purchase of uniforms and cricket bats and balls and trophies for the Kumeu cricket have a go at cricket event between December 2015 to March 2016

$600.00

Eligible

 

 

Comments

4.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Rodney Local Board adopted its grants programme on 4 May 2015 (see Attachment A).

5.       The local board grants programmes sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

6.       The Rodney Local Board will operate three local grants rounds for this financial year. The second local grant round closed on 2 October 2015.

7.       The Rodney Local Board has set a total community grants budget of $249,000 for the 2015/2016 financial year.  A total of $22,887.73 was allocated under round one events and quick response round one. A total of $98,386 was allocated under round one Rodney Local Grants 2015/2016. A total of $127,726.27 is now available to be allocated for the remaining rounds.

8.       Fourteen applications were received for this local grants round, requesting a total of $22,851.

Consideration

Local Board views and implications

9.       Local boards are responsible for the decision-making and allocation of local board community grants. The Rodney Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. There are no applicants for this round has identified as Maori and 1 have indicated their project targets Maori or Maori outcomes.

Implementation

12.     The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

13.     Following the Rodney Local Board allocating funding for round two local grants, Commercial and Finance staff will notify the applications of the local board decision.

 

Attachments

No.

Title

Page

aView

Rodney Local Board Grants Programme 2015/2016

97

bView

Rodney Local Board Quick Response Application Summaries

101

     

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 November 2015

 

 




Rodney Local Board

16 November 2015

 

 


















Rodney Local Board

16 November 2015

 

 

Annual Plan 2016/2017

 

File No.: CP2015/23918

 

  

Purpose

1.       This report requests that the Rodney Local Board:

a)   provides formal feedback on regional issues:

i.          the Uniform Annual General Charge (UAGC)

ii.          the Interim Transport Levy (ITL)

iii.         Māori land rates

iv.        a review of rural rates

b)   agrees key advocacy issues

c)   recommends any local targeted rate proposals

d)   recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2.       Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan.  Instead,  the council will be producing a consultation document which will cover:

a)   any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b)   content relating to local board agreements.

3.       Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.       This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals.  These will be considered by the Governing Body prior to finalising consultation topics.

5.       Local board views on these matters will also be considered in discussions between the local boards and the governing body on 27 and 30 November, prior to the Mayoral Proposal.

 

Recommendation/s

That the Rodney Local Board:

a)      provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the governing body to consider.

b)      agrees key advocacy issues.

c)      recommends local targeted rate proposals (if any) for consultation.

d)      recommends BID targeted rates (if any) for consultation.

 

 

Comments

Regional issues

6.       At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.       A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:

http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8.       Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

Advocacy issues

9.       The Local Board may also wish to agree any advocacy priorities for discussion with the Governing Body.

Local targeted rate and BID targeted rate proposals

10.     Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

Consideration

Local Board views and implications

11.     Local Board feedback is being sought in this report. 

12.     Local Boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

13.     The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15.     Feedback from the local boards will be summarised and provided in full to:

·    inform the Mayoral Proposal process,

·    the Governing Body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16.     The governing body will adopt Annual Plan consultation material in early February 2016.

 

Attachments

No.

Title

Page

aView

Summary of Regional Issues

123

bView

Finance and Performance Committee Report

129

     

Signatories

Authors

Kate Marsh, Financial Planning Manager – Local Boards

Authorisers

Matthew Walker, GM Financial Strategy and Planning

Karen Lyons, Manager Local Board Services

 


Rodney Local Board

16 November 2015

 

 






Rodney Local Board

16 November 2015

 

 











































Rodney Local Board

16 November 2015

 

 

Ward Councillor Update

 

File No.: CP2015/04169

 

  

Purpose

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Penny Webster, to update them on the activities of the governing body.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 November 2015

 

 

Deputation/Public Forum Update

 

File No.: CP2015/23203

 

  

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

 

Attachments

No.

Title

Page

aView

Deputation/Public Forum Update

175

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 November 2015

 

 



Rodney Local Board

16 November 2015

 

 

Rodney Local Board Workshop Records

 

File No.: CP2015/23204

 

  

Purpose

1.       Attached is the Rodney Local Board workshop record for Monday, 27 October and Monday, 2 November 2015. 

Executive Summary

2.       The Rodney Local Board holds regular workshops.  The Rodney Local Board Transport Planning and Infrastructure Committee and the Rodney Local Board Parks, Culture and Community Development Committee also hold regular workshops. Records of those workshops are included in the relevant committee business agendas.

3.       Attached for information are the records of the most recent workshop meetings of the Rodney Local Board.

 

Recommendation/s

That the Rodney Local Board:

a)      workshop record for Tuesday, 27 October and Monday, 2 November 2015 be accepted.

 

 

Attachments

No.

Title

Page

aView

Workshop Record 27 October 2015

179

bView

Workshop Record 2 November 2015

181

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

16 November 2015

 

 



Rodney Local Board

16 November 2015

 

 


     

 


Rodney Local Board

16 November 2015

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.