Rodney Local Board Parks, Culture and Community Development Committee

 

OPEN MINUTES

 

 

 

 

Minutes of a meeting of the Rodney Local Board Parks, Culture and Community Development Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 2 November 2015 at 3.30pm.

 

present

 

Chairperson

Beth Houlbrooke

 

 

 

Deputy Chairperson

Greg Sayers

 

 

 

Members

James Colville

 

 

 

 

Steven Garner

(from 3.50pm, Item 13)

 

 

 

Thomas Grace

 

 

 

 

John McLean

 

 

 

 

Phelan Pirrie

 

 

 

 

Brenda Steele

 

 

 

 

ABSENT

 

Member

Warren Flaunty

 

 

 


Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed all those in attendance.

 

2          Apologies

 

Resolution number RODPC/2015/72

MOVED by Member JG McLean, seconded by Member TP Grace:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)         accept the apology from Member WW Flaunty for absence and Member SR Garner for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

Members Sayers and Pirrie declared an interest in Item 20, Rodney Local Grants, Round One, 2015/2016. Member Sayers took no part in the discussion or voting on the application from Rodney Neighbourhood Support as he is a voluntary board member. Member Pirrie took no part in discussion or voting on the application from Muriwai Environmental Action Community Trust as he is a trustee.

 

4          Confirmation of Minutes

 

Resolution number RODPC/2015/73

MOVED by Member PH Pirrie, seconded by Chairperson BP Houlbrooke:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)         confirm the ordinary minutes of its meeting, held on Monday, 7 September 2015, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Te Muri variation to the Regional Parks Management Plan

 

Annette Campion (Policy Advisor) in attendance for this item.

 

Resolution number RODPC/2015/74

MOVED by Member PH Pirrie, seconded by Member JG McLean:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      confirm the views indicated at the local board’s workshop to be considered in the preparation of the draft variation to the Regional Parks Management Plan to include Te Muri Regional Park, which is to be endorsed by the Parks, Recreation and Sport Committee:

i)       Greater consultation with the community is required on the coastal trail proposal, particularly the bridge across the Puhoi River and the associated visual impact, health and safety issues and the significant cost required to develop and maintain the structure.

ii)      Support pedestrian and operational access being provided across the Te Muri Stream.

iii)     Acknowledge and retain the remote visitor experience.

iv)     Provision of practicable vehicle access to the park for families, the elderly or the infirm.

v)      Support developing the park for use by walkers, cyclists and horse-riders.

vi)     Support houses on the park being added to the council’s bach escapes.

vii)    Support linking existing and proposed walkway connections through Te Muri Regional Park to add to the national walkway network.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

13

Community leases located on Omaha Reserve and the limitations of the current land status under the Reserves Act 1977

 

Toto Vu-Duc (Manager Community Leases) in attendance for this item.

 

Resolution number RODPC/2015/75

MOVED by Member PH Pirrie, seconded by Member SR Garner:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      support the revocation of the Reserves Act over the affected portions of Omaha Reserve, being Lot 2 DP 135447, Lot 680 DP 142129 and Lot 1 DP166169 (Parcels A, B and C respectively);

b)      request that officers notify the leaseholders on Omaha Reserve in  writing outlining the process prior to the governing body decision.

 

CARRIED

 

 

14

New community lease to Rodney Rams Rugby League and Sports Club Incorporated at Whangateau Reserve

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODPC/2015/76

MOVED by Member SR Garner, seconded by Deputy Chairperson AG Sayers:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approves a new community lease to Rodney Rams Rugby League and Sports Club Incorporated on part of Whangateau Domain Recreation Reserve being part of Allot 156A Parish of Omaha (Attachment A of the agenda report) subject to the following terms and conditions:

i)       Commencing 1 January 2016 for one term of 10 years plus one right of renewal for 10 years

ii)      Rent $1.00 plus GST per annum if requested

iii)     The approved Rodney Rams Rugby League and Sports Club Incorporated Community Outcomes Plan be attached to the lease document.

b)      approves the Rodney Rams Rugby League and Sports Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

c)      notes that all other terms and conditions will be in accordance with the Whangateau Recreation Reserve Management Plan adopted 17 October 2002 and the Auckland Council Community Occupancy Guidelines 2012.

d)      approves retrospective landowner consent for the construction of the new permanent clubrooms in accordance with plans attached to the agenda report (Attachment C).

 

CARRIED

 

 

 

 

 

15

New community lease to Leigh Tennis Club Incorporated at Leigh Reserve

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODPC/2015/77

MOVED by Deputy Chairperson AG Sayers, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approves a new community lease to Leigh Tennis Club Incorporated on part of Leigh Domain Recreation Reserve being part of Lot 43 DP 36465 (Attachment A to the agenda report) subject to the following terms and conditions:

i)       Commencing 16 November 2015 for one term of 10 years and one right of renewal for 10 years

ii)      Rent $1.00 plus GST per annum if requested

iii)     The approved Leigh Tennis Club Incorporated Community Outcomes Plan be attached to the lease document.

b)      approves the Leigh Tennis Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B to the agenda report).

c)      notes that all other terms and conditions will be in accordance with the Leigh Reserve Management Plan adopted 3 August 2000 and the Auckland Council Community Occupancy Guidelines 2012.

 

CARRIED

 

 

16

New community licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODPC/2015/78

MOVED by Member BM Steele, seconded by Member SR Garner:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approves two licences to occupy (for the purpose of siting two portacoms) to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve being Part Section 96D Parish of Mahurangi (Attachment A to the agenda report) subject to the following:

i)       Term – 1 year commencing 16 November 2015 with the option to renew on an annual basis at the complete discretion of the Rodney Local Board

ii)      Rent - $1.00 plus GST per annum if requested

iii)     Acknowledgement that the licences to occupy are temporary and will no longer be required once the future multi-purpose sports complex is constructed on the site

b)      approves temporary landowner consent (for the purpose of siting one portacom           while the car park sealing and line marking is undertaken) to Mahurangi           Community Sport and Recreation Collective Incorporated at Warkworth           Showgrounds Reserve being Part Section 96D Parish of Mahurangi (Attachment   C to the agenda report) subject to the following:

i)       Term – temporary only to align with the car park sealing and line marking works scheduled for early 2016.

c)      notes that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Warkworth Showgrounds Reserve Management Plan adopted 17 June 2004.

 

CARRIED

 

 

17

Renewal and variation of lease and deed of additional premises to Mahurangi West Hall and Reserve Incorporated

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODPC/2015/79

MOVED by Member BM Steele, seconded by Member JG Colville:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approves the renewal of lease to the Mahurangi West Hall and Reserve Incorporated for its community hall at Mahurangi West Reserve being a portion of Section 40 Block XV Mahurangi Survey District (Attachment A), subject to the following conditions:

i)       Term - 9 years commencing 1 October 2014

ii)      Rent - $1.00 plus GST per annum if demanded.

b)      approves the variation of lease to remove clause 7.2 and include a treaty clause to record Crown ownership of the site should it be subject to a future treaty claim.

c)      approves all other terms and conditions in accordance with the terms of the original lease agreement dated 17 March 2005.

d)      approves a lease for additional premises to the Mahurangi West Hall and Reserve Incorporated at Mahurangi West Reserve being a portion of Section 40 Block XV Mahurangi Survey District (Attachment A), subject to the following conditions:

i)       Term - 8 years, 5 months and 28 days commencing 3 November 2015 expiring 30 September 2023

ii)      Rent - $1.00 plus GST per annum if demanded

iii)     All other terms and conditions will be in accordance with the terms of the original lease agreement dated 17 March 2005 excepting the removal of clause 7.2 and the inclusion of a treaty clause to record Crown ownership of the site should it be subject to a future treaty claim.

 

CARRIED

 

 

 

 

 

 

 

 

 

18

Renewal of lease and deed of additional premises to Mangakura Boating Club Incorporated at Mangakura Reserve

 

Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RODPC/2015/80

MOVED by Member BM Steele, seconded by Member JG McLean:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      approves the renewal of lease to the Mangakura Boating Club Incorporated at Mangakura Reserve being a portion of Part Allotment 63 Parish of Tauhoa (Attachment A to the agenda report), subject to the following conditions:

i)       Term - 10 years commencing 1 May 2015

ii)      Rent - $1.00 plus GST per annum if demanded

iii)     All other terms and conditions in accordance with the terms of the original lease agreement dated 22 June 2005.

b)      approves a lease for additional premises to the Mangakura Boating Club Incorporated at Mangakura Reserve being a portion of Part Allotment 63 Parish of Tauhoa (Attachment A to the agenda report), subject to the following conditions:

i)       Term - 9 years, 5 months and 28 days commencing 3 November 2015 expiring 30 April 2025

ii)      Rent - $1.00 plus GST per annum if demanded

iii)     All other terms and conditions will be in accordance with the terms of the original lease agreement dated 22 June 2005.

 

CARRIED

 

 

19

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Resolution number RODPC/2015/81

MOVED by Member JG McLean, seconded by Chairperson BP Houlbrooke:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)         GRANT THE APPLICATION by Nigel Bennetts, 20 Henley Road, Kaukapakapa for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection and the relocation or repositioning of the power box/transformer to prevent it being used for climbing purposes. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)          Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

b)         GRANT THE APPLICATION by Dave and Pauline Curtis, 25 Rosella Grove, Waimauku for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection and the stored building material being removed from the area. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)          Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

c)         GRANT THE APPLICATION by Mark Mortlock, 335 Whitehills Road, Wainui, RD1, Silverdale for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for a swimming pool with self-closing/latching mechanisms on the doors (French doors opening inwards to the pool area) and bi-fold doors to be used as part of the swimming pool boundary subject to the self-closing/latching mechanisms being kept in working order at all times.

 

d)         GRANT THE APPLICATION by Robert and Keri Watt, 220 Trigg Road, RD1, Kumeu for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)          Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

e)         GRANT THE APPLICATION by Sue Stevenson, 641A Pukapuka Road, RD3, Warkworth for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)          Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

f)          GRANT THE APPLICATION by Brent and Michelle Vincent, 729 Kaipara Coast Highway, Kaukapakapa for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)          Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

g)         GRANT THE APPLICATION by Ronald John Irwin and Joan Mary Irwin, 33 Elliot Street, Riverhead for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection and angled wedge being placed on the plug and the seat being removed to 1.2m away when the pool is not in use. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)          Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

 

h)         GRANT THE APPLICATION by Anthony Cowley, 224 Richards Road, Dairy Flat, RD4, Albany for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a)         The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

            b)         The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c)          The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d)          When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e)          The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f)           The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g)          The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h)          The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i)           The cover and locks shall be maintained at all times in a good state of repair;

j)           Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k)          Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

i)         agree that confidential attachments A to H (under separate cover) to the Swimming Pool Exemptions report remain confidential to protect the privacy of the applicants.

 

CARRIED

 

3.25pm – 3. 35pm Meeting adjournment

 

 

20

Rodney Local Grants, Round One, 2015/2016

 

Kim Hammond (Community Grants Advisor), Jo Heaven (Event Facilitator), Sonia Parra Beltran (Senior Environmental Grants Advisor) and Jeff Lyford (Parks Advisor) in attendance for this item. Additional documents were tabled in relation to environmental and heritage applications. These have been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RODPC/2015/82

MOVED by Member SR Garner, seconded by Member JG Colville:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      agree to fund, part-fund or decline each application in this Round One as detailed in Table One:

Table One: Rodney Local Board Round One Local Grants Applications

Organisation

Focus

Funding for

Amount Requested

Amount allocated

Catsncare

Community

Towards the costs of desexing cats, telephone, advertising  and travel expenses between February 2016 to March 2016

$6,765.00

$0

Does not meet local board plan outcomes

Big Buddy Mentoring Trust

Community

Towards the purchase of two Iphones in November 2015

$2,346.00

$0

Outside the local board area

Iffley Meadow Farms Ltd

Environment

Towards the costs to cut down trees, spray and remove plants, purchase, fencing materials and hireage of a tractor sprayer between November 2015 to August 2016

$7,200.00

$0

Application is for beautification purposes rather than ecological outcomes

 

 

T & M Stazyk Partnership / CUE Haven

Environment

Towards the purchase of plants for Cue Haven between March 2016 to October 2016

 

$36,508.00

$0

Fund over-subscribed

Warkworth Anglican Parish applying for a grant for Seasons Warkworth/

Wellsford

Community

Towards to purchase of writing materials, books and creative materials in November 2015

$2,000.00

$0

Does not meet local board plan outcomes

 

Auckland Downhill Club Incorporated

Sport and recreation

Towards the costs of purchasing materials and installation of a track/trail in Dome Valley between November 2015 to December 2015

$10,000.00

$0

Does not meet local board plan outcomes

Warkworth and Districts Croquet Club Incorporated

Sport and recreation

Towards the purchase of Quadway hoops and Dibbers between November 2015 to December 2015

$1,175.00

$0

Does not meet local board plan outcomes

Tomarata Public Hall Association

Community

Towards the insurance for Tomarata Hall between November 2015 to November 2016

$3,349.95

$2,000.00

North Rodney Blue Light Ventures Incorporated

Community

Towards the Youth Potential Development fund between December 2015 to November 2016

$10,000.00

$0

Does not meet local board plan outcomes

The Forest Bridge Trust

Environment

Towards the purchase of rat traps, staff costs and equipment/resources for the “CatchIt” School programme between November 2015 to August 2016

$10,000.00

$5,000.00 towards the purchase of traps

Manaia Properties Ltd

Environment

Towards the purchase of plants, stakes and fertiliser tabs for the Mataia Restoration Project between May 2016 to July 2016

$10,000.00

$5,000.00

South Head Playgroup

Community

Towards the purchase and installation of a playground to be installed at 23 Donohue Road, Waioneke between November 2015 to January 2016

$10,000.00

$0

Ownership to be determined and investigated

Kaukapakapa Area Resident and Ratepayers Association Incorporated

Community

Towards the purchase of an Anzac wreath, rubbish bags, photocopying, hall hire, webhosting, contract costs for the Playspace Expert and aeration of the Kaukapakapa Hall and Library Reserve field aeration and costs for the Spring Fling Barn Dance  between November 2015 to September 2016

$4,602.00.00

$2,000.00 towards contract costs for the Playspace expert and rubbish bags. The applicant to engage with the Parks Advisor throughout the process and present the report back to the local board by April 2016

Mahrukh Stazyk /T&M Stazyk Partnership

Environment

Towards the purchase of plants and costs for site preparation and labour costs for 2688 Kaipara Coast Highway, Araparera between March 2016 to October 2016

$6,565.00

$0

Fund over-subscribed

Kumeu Arts Centre

Arts and culture

Towards tutor/staff costs, advertising and marketing and catering for the ‘hands on’ art festival in March 2016

$5657.24

$0

Funding provided through the operational budget

Ruth Holden

Historic Heritage

Towards the costs of painting the roof and house at 1 Karaka Street, Helensville between November 2015 to December 2015

$10,000.00

$0

Does not meet local board plan outcomes

Warkworth Area Business Association

Events

Towards the hireage of the Warkworth Wellsford pipe band and Saint Johns, advertising and marketing, hireage of signage, prizes, koha for santa and  general equipment  for the Warkworth Santa Parade in December 2015

$2,040.00

$2,000.00

Wellsford Road Runners

Sport and recreation

Towards the hireage of Te Hana Hall, Kaipara Flats Hall and Saint Johns between March 2016 to July 2016

$1,060.00

$0

Does not meet local board plan outcomes

Helensville Bowling Club Inc.

Sport and recreation

Towards the purchase and installation of a synthetic green at 38 Awaroa Road, Helensville between December 2015 to February 2016

$10,000.00

$0

Does not meet local board plan outcomes

Wainui School

Sport and recreation

Towards the building of a bicycle motocross pump/cycle track, purchase of bikes, shipping container, helmets, bike maintenance toolkit and cycle skills training between in January 2016

 

 

$10,000.00

$0

Does not meet local board plan outcomes

Te Waka Huia Productions

Arts and culture

Towards staff/contractors costs, venue hire, catering, accommodation and flights for Te Waka Huia Production development season wananga/presentation February 2016

$9,930.00

$0

Does not meet local board plan outcomes

SeniorNet Kumeu Incorporated

Community

Towards venue hire, internet and website costs, printer lease fee and insurance costs between November 2015 to September 2016

$6,681.71

$0

Does not meet local board plan outcomes

Albertland Pony Club

Sport and recreation

Towards the purchase and installation of jump poles, jump stands and purchase of dressage ribbons and rosettes between November 2015 to May 2015

$6,336.44

$0

Does not meet local board plan outcomes

Leigh Harbour Valley Society

Environment

Towards the contract costs for removal of weeds, purchase of weed bags and plants between December 2015 to September 2016

$4,000.00

$4,000.00

Snells Beach Ratepayers and Residents Association Inc.

Community

Towards the purchase and installation of a soft fall surface, basketball small court and basketball hoop, back board, seesaw and exercise net between April 2016 to May 2016

$10,000.00

$10,000.00

Warkworth Community Response Group

Community

Towards the purchase of aerial components and installation between November 2015 to December 2015

$2,266.00

$2,266.00

New Zealand Stand Up Paddling Incorporated

Sport and recreation

Towards the advertising and marketing of the event, koha for local kappa haka group, safety management plan costs, beach safety craft hireage, hireage of handheld radios, venue hire and purchase of t-shirts for volunteers, gazebos and sunscreen in February 2016

$10,000.00

$0

Does not meet local board plan outcomes

ParentPort North Incorporated

Community

Towards staff costs and mileage for the caregivers between November 2015 to November 2016

$10,000.00

$0

Does not meet local board plan outcomes

 

 

 

 

Muriwai Environmental Action Communities Trust

Environment

Towards the purchase of materials and installation of a box track from the Muriwai Volunteer Fire Station to the Tennis Courts between in November 2015

$6,000.00

$6,000.00

Mairangi Bay Tennis Club

Sport and recreation

Towards the purchase of tables and chairs for the Mairangi Bay Tennis Club between November 2015 to December 2015

$3,752.00

$0

Not in the local board area

New Zealand Team Sailing Association

Events

Towards the boat and venue hire, officials accommodation, catering, insurance, fuel, booklet printing, boat and trailer repair, officials transportation and travel in April 2016

$4,898.00

$0

Does not meet local board plan outcomes

Kawau Boating Club

Sport and recreation

Towards the costs of removal and upgrade of the showers including the replacement of the electrical water heating system for the ablution block at Kawau Boating Club between November 2015 to December 2015

$10,000.00

$10,000.00

Rodney Neighbourhood Support Incorporated

Community

Towards the costs for phone and internet, stationary costs and course costs between January 2016 to December 2016

$2,280.00

$2,280.00

Snells Beach Ratepayers and Residents Ass.

Community

Towards the costs to purchase materials and install a walkway/cycleway loop track connecting Grange Street, Hamatana Road, Riverleigh Road and Muncaster Roads between November 2015 to April 2016

$10,000.00

$0

Further work required including a feasibility study to be completed

Women's Centre Rodney Incorporated

Community

Towards the costs of venue hire, travel costs, staff costs and advertising and promotion and catering/ingredients between January 2016 to December 2016

$10,000.00

$0

Does not meet policy guidelines

Kaukapakapa Pony Club

Sport and recreation

Towards the purchase of a trailer between December 2015 to April 2016

$7,957.00

$0

Does not meet policy guidelines

 

 

 

 

South Kaipara Youth (SKY) Charitable Trust Incorporated

Community

Towards the hireage of a disc jockey, lighting and stage decorations, security staff, advertising and marketing and staff costs for the Hydrojam event at Parakai Pools in November 2015

$1,940.00

$0

Does not meet local board plan outcomes

Mahurangi Action Incorporated

Events

Towards the hireage of St Johns, band, dance floor, marquee, barbeques, portable toilets, catering and purchase of consumables for the 2016 Mahurangi Regatta in January 2016

$2,000.00

$2,000.00

Stella Maris Primary School

Community

Towards the costs of purchasing materials and installation of a path in Stella Maris Primary School in January 2016

$4,057.00

$0

Not in the local board area and does not meet policy guidelines

New Zealand Dance Advancement Trust

Arts and culture

Towards the hireage of Mahurangi College, lighting equipment, dance floor and audio visual equipment for the Lumina – North Island Tour in May 2016

$10,000.00

$0

Does not meet local board plan outcomes

Mahu Vision Community Trust

Community

Towards the administration costs, programme and consumables costs, staff costs and hireage of office and function facilities for the Pacifika Community Transformation Plan project between November 2015 to October 2016

$10,000.00

$5,000.00

Kaipatiki Project Environment Centre

Environment

Towards the costs for initial visits, purchase of plants and supplies, staff costs, mileage and for the North-West Wildlink Assistance Programme – Rodney  between February 2016 to August 2016

$20,873.00

$5,000.00 for purchase of plants

NZ Scout Association - Orewa Sea Scout Group

Community

Towards the purchase of materials and installation costs for the bathroom, floor covering replacement and kitchen installation between December 2015 to March 2016

 

 

$8,899.00

$0

Not in the local board area and does not meet policy guidelines

Wellsford Districts Sport & Recreation Collective Incorporated

Sport and recreation

Towards the staff costs and office lease to Coast to Coast Hauora Trust from November 2015 to October 2016

$25,640.00

$0

Does not meet policy guidelines

Te Awaroa Youth Club

Community

Towards staff costs and rent of 10 Awaroa Road, Helensville between November 2015 to November 2016

$10,000.00

$0

Does not meet policy guidelines

Port Albert Church Preservation Society Incorporated

Historic Heritage

Towards the purchase of Port Albert Church and legal and transfer fees in October 2015

$10,000.00

$0

Outside the intent of local board plan guidelines

 

 

 

South Kaipara Youth (SKY) Charitable Trust Inc 

Community

Towards the costs for the group outings, travel expenses and staff costs between November 2015 to October 2016

$5,100.00

$0

Does not meet local board plan outcomes

OUTLine New Zealand Incorporated

Community

Towards volunteer training costs, phone and internet costs, staff costs, catering, materials, training materials, administration costs, rent, advertising costs between November 2015 to September 2016

$1,800.00

$0

Does not meet local board plan outcomes

Applications submitted to the Rodney Community Grants Walkway Fund

Wainui Primary School

Sport and recreation

Towards the building of a bicycle motorcross pump/cycle track, purchase of bikes, shipping container, helmets, bike maintenance toolkit and cycle skills training between in January 2016

$42,500.00

$0

Does not meet local board plan outcomes

Parakai School

Sport and recreation

Towards hiring a digger for stage two of the bicycle motorcross track between November 2015 to December 2015

$5,325.00

$0

Does not meet local board policy guidelines

Warkworth Riverbank Enhancement Group

Community

Towards the costs of an engineering report, planning report, landscape assessment, ecological report and Auckland Council fees between November 2015 to May 2017

$68,000.00

$10,000.00

Snells Beach Ratepayers and Residents

Community

Towards the feasibility study for Snells Beach to Warkworth walkway between November 2015 to February 2016

$11,500.00

$10,000.00 Applicant to report back to the local board by April 2016

Omaha Beach Committee

Community

Towards the costs of a feasibility report for the Omaha Taniko Wetlands Scientific reserve walking trail between November 2015 to December 2015

$5,840.00

$5,840.00

Mahurangi Action Incorporated

Community

Towards the costs of a visualisation rendering for the Mahurangi Coastal Trail Judge Arnold Tuner Footbridge between November 2015 to February 2016

 

 

 

 

 

$1,760.00

$0

Not supported at this time

Applications submitted to Round One of the Rodney Local Board Events Fund

Organisations Passionate about Kawau

Events

Towards costs of hiring the musicians, hireage of sound equipment and stage and transportation for the musicians and equipment for the Music in Gardens event on Kawau Island in February 2016

$7,000.00

$3,000.00

Warkworth Agricultural & Pastoral Society

Events

Towards costs of the marquee hire, portaloo hire and advertising costs for the Warkworth Agricultural and Pastoral Society – 149th Annual Show in January 2016

$15,000.00

$3,000.00

Getin2Life Youth Development Trust

Events

Towards costs of the logistics, health and safety compliance, administrative costs, equipment maintenance and communications for the In2it Summer Series – Rodney to be held

$4,495.00

$0

Does not meet local board outcomes

ODR Productions Limited

Events

Towards the costs of providing accommodation and hospitality for the international performers for Westfest 16 in January 2016

$40,000.00

$0

Does not meet local board outcomes

Show Me Shorts Film Festival Trust

Events

Towards the marketing costs for the Show Me Shorts Film Festival 2015 in November 2015

$1,000.00

$0

Does not meet local board outcomes

International Society for Krishna Consciousness

Events

Towards the hireage of staging and sound equipment for the Holi Festival of Colours Auckland event in March 2016

$20,000.00

$0

Does not meet local board policy guidelines

North West District Business Association

Events

Towards the costs of the traffic management and printing of advertising for the Helensville Lions Christmas Parade on 5 December 2015

$3,000.00

$2,000.00

Wellsford Promotions Association Incorporated

Events

Towards the costs of public notices, road closure, public liability insurance, hireage of a sound system, security, santa suit and float travel expenses for the Wellsford Christmas Parade on 28 November 2015

 

 

$5,034.42

$2,000.00

Multiboard Funding Applications

OnBoard Skate Incorporated

Sport and recreation

Towards the costs of providing accommodation and hospitality for the international performers for Westfest 16 in January 2016

$2,040.00

$0

Does not meet local board outcomes

RainbowYouth

Community

Towards the koha, mobile and landline phone costs and staff related expenses between November 2015 to November 2016

$3,062.50

$0

Does not meet local board outcomes

Autism New Zealand Incorporated – Auckland Branch

Community

Towards staff costs, rent and operating costs between November 2015 to June 2016

$2,000.00

$0

Does not meet local board outcomes

Children’s Autism Foundation

Community

Towards staff costs, office rent, booklets and leaflets and venue hire between November 2015 to July 2016

$2,262.10

$0

Does not meet local board outcomes

Long Bay Okura Great Park Society

Events

Towards the costs for the specialist event coordinator, printed material and billboards and volunteer costs for the Long Bay Okura Environmental Treasure Hunt’ between November 2015 to April 2016

$898.80

$0

Not in the local board area

Mind Over Manner Ltd

Community

Towards venue hire, advertising, staff costs and operating costs between November 2016

$5,864.40

$0

Not in the local board area

North Shore Riding for the Disabled Incorporated

Community

Towards the costs of the day coordinator between November 2015 to August 2016

$2,498.00

$0

Does not meet local board policy guidelines

The Parenting Place – Attitude Youth Division

Community

Towards the costs of presenting and handbooks for the presentation in the Hibiscus and Bays Local Board area between November 2015 to December 2015

$2,000.00

$0

Does not meet local board outcomes and not in the local board area

 

 

Total Amount

 

$98,386.00

 

CARRIED

 

Resolution number RODPC/2015/83

MOVED by Member SR Garner, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

b)         authorise the Community Grants Advisor to advise applicants of any application that is in excess of local board funding limits that the application will only be considered to the maximum of $10,000.

CARRIED

 

Attachments

a     Environment and Heritage Applications

b     Muriwai Environmental Action Communities Trust application

 

 

21

Deputation/Public Forum Update

 

Resolution number RODPC/2015/84

MOVED by Chairperson BP Houlbrooke, seconded by Member BM Steele:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      receive the Deputation/Public Forum Update.

 

CARRIED

 

 

22

Rodney Local Board Parks, Culture and Community Development Committee Workshop Records

 

Resolution number RODPC/2015/85

MOVED by Member JG McLean, seconded by Member PH Pirrie:  

That the Rodney Local Board Parks, Culture and Community Development Committee:

a)      Workshop Records for 21 September 2015 and 12 October 2015 be accepted.

 

CARRIED

  

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6.50 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Parks, Culture and Community Development Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................