I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 10 November 2015

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Brian Neeson, JP

 

Members

Callum Blair

 

 

John McLean

 

 

Margaret Miles, JP

 

 

Christine Rankin-MacIntyre

 

 

(Quorum 3 members)

 

 

 

Jo  Jolley

Democracy Advisor

 

4 November 2015

 

Contact Telephone: (09) 414 2684

Email: jo.jolley@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

1

Governance

·         Board Leadership

·         Board-to-Council Relationships

·         Board-to-Board Relationships

·         Civic Duties

·         Advocacy (local, regional, and central government)

·         Relationships with Maoridom

·         Relationships with government departments and agencies

·         Relationship with Property CCO

·         Relationship with Auckland Waterfront Development

·         Advocacy with Governing Body (Local Board Plan; Local Board Agreements)

·         Unitary Plan

·         Local area plan

Brian Neeson

Lisa Whyte

 

2

Regulatory & Bylaws / Civil Defence Emergency Management

.

·         Resource consents

·         Heritage

·         Liquor

·         Gambling

·         Swimming pools fencing

·         Trees

·         Bylaws

·         Relationships with the Civil Defence Emergency Management Group

·         Community preparedness, disaster response, relief, and recovery

Callum Blair

John McLean

Christine Rankin-MacIntyre

Margaret Miles (Resource Consents only)

3

Events / Arts and Culture

 

·         Community celebration

·         Community identity

·         Neighbourhood gatherings and renewal

·         Event compliance

·         Relationship with ATEED

·         Relationship with Regional Facilities CCOs

·         Tourism

·         Artistic and cultural service levels

·         Promoting all aspects of artistic endeavour

·         Development of public art strategy and policy

Margaret Miles

4

Community and social well-being / Local Facilities

 

·         Community development

·         Neighbourhood relationships

·         Funding for neighbourhood projects

·         Community safety (excl. town centres)

·         Graffiti removal

·         Community advocacy

·         Relationships with Youth

·         Leisure centres

·         Community houses

·         Halls

·         Community hubs

·         Arts facilities

·         Community Partnerships

·         Asset Management

Callum Blair
Margaret Miles

 

 

 

 

Portfolio Activity

Responsibilities

Board Lead/s and Alternate

5

Libraries

·         Stewardship of libraries

·         Mobile library

Christine Rankin-MacIntyre
Lisa Whyte

6

Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)

 

·         Stewardship of sports parks

·         Stewardship of recreation facilities

·         Relationship with sports clubs

·         Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

·         Design and maintenance

·         Plantings, playgrounds, bollards, and walkways

·         Skateparks

·         Track Network development

Margaret Miles

Lisa Whyte

7

Town Centres

·         Town centre renewal

·         Design and maintenance

·         Community safety within town centres

·         Business Improvement Districts liaison

·         Urban design

·         Built Heritage

Margaret Miles
Brian Neeson

8

Transport / Regional Transport and CBD development

 

·         Local transport projects and public transport

(incl. roading, footpaths, cycleways)

·         Liaison on regional Transport matters

·         Second harbour crossing

·         Bridge walk cycleway

·         Inner City Rail Link

·         Waterfront development

·         CBD master plan

John McLean
Margaret Miles

9

Natural Environment

.

·         Restoration of wetlands, streams, and waterways

·         Local priorities in relation to regional environmental management

·         Costal management including mangrove encroachment and erosion mitigation

·         Relationships with Watercare

·         Waste minimisation strategy

·         Bio security

John McLean
Callum Blair
Lisa Whyte
(waste minimisation only)

10

Economic Development / Financial oversight

 

·         Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team

·         Establish and promote local opportunities for increased tourism and economic development

·         Budgets

·         Project expenditure

·         Monitor GB strategy and Finance

·         Service Levels

·         Local funding policy

Lisa Whyte
Margaret Miles

 

 

 


Upper Harbour Local Board

10 November 2015

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Leave of Absence                                                                                                          7

6          Acknowledgements                                                                                                       7

7          Petitions                                                                                                                          7

8          Deputations                                                                                                                    8

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Notices of Motion                                                                                                          8

12        Meeting Minutes Upper Harbour Local Board, Tuesday, 27 October 2015          11

13        Upper Harbour Local Grants: Round One 2015/2016                                             33

14        Quarterly performance report                                                                                    71

15        Renewal of community lease to Hobsonville Bowling Club Incorporated, Hobsonville War Memorial Park, 1 Ockleston Landing, Hobsonville                                               103

16        New community lease to The Whenuapai Ratepayers and Residents Association Incorporated, Malcolm Hahn Memorial Reserve (formerly known as Whenuapai Hall Reserve), Whenuapai                                                                                                107

17        New community lease to The North Shore Dog Training Club Incorporated, Wainoni Park, Greenhithe                                                                                                                  115

18        Libraries Work Programme 2015/2016                                                                    123

19        Auckland Transport Quarterly Update to Local Boards
for the Quarter 1 July to 30 September 2015                                                         
127

20        Holding Report for decisions relating to the Albany Community Hub               155

21        Holding Report for decisions relating to the Albany Stadium Pool                    157

22        Board Members' Reports                                                                                         159  

23        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

 

i)       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)         A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 27 October 2015, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.21 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Upper Harbour Local Board

10 November 2015

 

 

Meeting Minutes Upper Harbour Local Board, Tuesday, 27 October 2015

 

File No.: CP2015/09915

 

  

 

Purpose

The open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 27 October 2015, are attached at item 12 of the agenda for the information of the board only.

 

Recommendation

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 27 October 2015 are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Attachments

No.

Title

Page

aView

27102015 Upper Harbour Local Board unconfirmed minutes

11

bView

27102015 Upper Harbour Local Board unconfirmed minute attachments

19

      

Signatories

Authors

Jo  Jolley - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 









Upper Harbour Local Board

10 November 2015

 

 












Upper Harbour Local Board

10 November 2015

 

 

Upper Harbour Local Grants: Round One 2015/2016

 

File No.: CP2015/20570

 

  

 

Purpose

1.       The purpose of this report is to present applications received for round one of the Upper Harbour Local Board Local Grants 2015/2016.  The local board is required to fund, part-fund or decline these applications

Executive Summary

2.       The Upper Harbour Local Board has set a total community funding budget of $114,000 for the 2015/2016 financial year.

3.       The local board has allocated $3,999 under the first round of the quick response grants and further $20,000 from its community funding budget, which leaves a remaining balance of $90,001 for the 2015/2016 financial year.

4.       Thirty five applications were received in this round, with a total requested of $134,815.53

 

Recommendation

That the Upper Harbour Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

            Table One: Upper Harbour Local Grants Round One applications

Organisation/individual name

Project

Total requested

Eligible/ineligible

North Harbour Softball Association

Heat pump for Allied Work Force Sports Stadium

$2,000

Eligible

 

Royal New Zealand Coastguard Boating Education Limited

Safe boating – Albany

$4,593.58

Eligible

The Elf Run NZ

Elf run New Zealand

$4,000

Ineligible

as applicant has no formal legal structure and is requesting more than $1000

North Harbour Hockey Association

Harbour hockey summer master coordinator

$2,196

Eligible

Auckland Young Women’s Christian Association T/A YWCA Auckland

"Safe for Life" workshops

$2,400

Ineligible

 as salaries are an exclusion under the grants programme

OUTLine New Zealand Incorporated

Operating lesbian gay bisexual transgender intersex telephone helpline for Upper Harbour lesbian gay bisexual transgender intersex people

$2,400

Eligible

Sir Peter Blake Marine Education and Recreation Centre

Cedar treatment on dining room building

$9,086

Eligible

Greenhithe Tennis Club

Purchase and installation of sun shade

$4,273.91

Eligible

 

Royal NZ Plunket Society Waitemata Area

Upper Harbour Plunket services (North Shore, Hobsonville, Greenhithe, Albany)

$4,410

Eligible

Greenhithe Tennis Club

Replacement building and entrance signage in multiple languages

$2,230

Eligible

 

Greenhithe Tennis Club

Supply of new tennis balls for junior and senior programmes

$2,556.52

Eligible

 

Badminton North Harbour

Shuttlecocks for holiday programme, junior interclub and junior squad programs

$5,000

Eligible

 

 

Total amount requested

$45,146.01

 

 

b)      consider the applications listed in Table Two and agree to fund, part-fund or decline each multi board application in this round.

            Table Two: Upper Harbour Local Grants Round One Multiboard applications

Organisation/

individual name

Project

Total

requested

Eligible/ineligible

Autism New Zealand Incorporated - Auckland Branch

Autism New Zealand Incorporated Auckland branch operating costs

$2,000

Ineligible

as it occurs outside the local board area

Babylon Charitable Trust

Seniors programme 2015

$2,046

Eligible

Children's Autism Foundation

Community support programmes, to prevent the isolation experienced by families with children affected by autism

$4,140.49

Eligible

 as applicant has applied for an exclusion of “salaries”

Estuary Arts Charitable Trust

Studio equipment

$600

Ineligible

as the amount requested has not meet the threshold under the local grants programme

Grandparents Raising Grandchildren Trust NZ

Grandparents Raising Grandchildren caregiver family picnic

$1,200

Ineligible

as the programme occurs outside local board area

Gymnastics Community Trust

Increase participation in men’s artistic gymnastics

$16,666.67

Ineligible as

salaries are an exclusion under the grants programme

Harbour Sport

ActivRecre Asian

$5,270

Eligible

Long Bay Okura Great Park Society

The Long Bay-Okura environmental treasure hunt 

$898.80

Ineligible

as the event occurs outside local board area

Mind Over Manner Limited

Shifting community youth and culture through applied theatre practice

$5,864.40

Ineligible

as salaries are an exclusion under the grants programme

North Harbour Community Patrol

Resourcing North Harbour community patrol

$2,581.20

Eligible

North Harbour Synchronised Swimming Club

Multi-disciplinary aquatic skills training course

$2,885.70

Eligible

North Shore Events Centre Trust

Change room upgrade

$10,000

Eligible

North Shore Group Riding for the Disabled Inc

Day coordinator and volunteer support for our approximately 70 volunteers

$2,498

Eligible

OnBoard Skate Inc

Skatesafe and Scootsafe skateboard and scooter programmes and events

$8,890

Ineligible

as salaries are an exclusion under the grants programme

PHAB Association Auckland

PHAB youth and young adult groups

$3,000

Ineligible

as salaries are an exclusion under the grants programme

RainbowYOUTH

Operational costs

$3,062.50

Ineligible

as salaries are an exclusion under the grants programme

Rodney Aphasia Group, Inc

Learning opportunities for 2016 for members of Rodney Aphasia Group

$175

Ineligible

as salaries are an exclusion under the grants programme

Safer Homes In New Zealand Everyday

KIDshine Service – supporting children traumatised from witnessing violence in the home

$5,040

Ineligible

as salaries are an exclusion under the grants programme

Safer Homes In New Zealand Everyday (Shine)

Crisis response, advocacy, and refuge for victims of domestic abuse on the North Shore

$6,300

Ineligible

as the programme occurs outside local board area

Shanshan Multicultural Society Incorporated

Activities request

$1,000

Ineligible

as the programme occurs outside local board area

Special Olympics North Harbour

Venue hire for four sporting activities

$1,142.76

Eligible

 

The Parenting Place - Attitude Youth Division

Youth development and mental health programmes for Auckland schools 2015/2016

$2,000

Ineligible

as salaries are an exclusion under the grants programme

Yes Disability Resource Centre

Disability strategy

$2,408

Ineligible

as salaries are an exclusion under the grants programme

 

Total amount requested

$89,669.52

 

 

 

 

Comments

4.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Upper Harbour Local Board adopted its grants programme on 20 April 2015 (see Attachment A).

5.         The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

6.       The Upper Harbour Local Board will operate two local grant rounds and four quick response rounds for this financial year.  The first local grant round closed on 11 September 2015.

7.       The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks.  Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

8.       For the 2015/2016 financial year, the Upper Harbour Local Board set a total community grants budget of $114,000.

9.       Thirty five applications were received for this quick response round, requesting a total of $134,815.53

Consideration

Local board views and implications

10.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Upper Harbour local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

12.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including maori.  As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for maori.

Implementation

13.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

14.     Following the Upper Harbour Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Upper Harbour Grants Programme

37

bView

Upper Harbour application summaries

41

cView

Upper Harbour Local Grants multi board application summary

65

     

Signatories

Authors

Fua  Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 

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Upper Harbour Local Board

10 November 2015

 

 

Quarterly performance report

 

File No.: CP2015/21727

 

  

 

Purpose

1.       To update Upper Harbour Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the Local Board Agreement.

Executive summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June. 

3.       Auckland Council departments also present quarterly performance reports to the local boards.

4.       To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report.

5.       The attached report contains the following reports this quarter:

·    Local Community Services including Libraries.

·    Local Environmental Management.

·    Local Sports Parks and Recreation.

·    Local Board Financial Performance.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the Performance Report for the financial quarter ended September 2015.

 

 

Comments

6.       In consultation with local boards, this report provides elected members with an overview of local activities from council departments for discussion.

Consideration

Local board views and implications

7.       This report informs the Upper Harbour Local Board of the performance to date for the period ending 30 September 2015.

Māori impact statement

8.       Māori, as stakeholders in the council, are affected and have an interest in any reporting of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on, Māori.

 

Attachments

No.

Title

Page

aView

Upper Harbour Local Board - Quarterly Performance Report - September 2015

71

     

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 






























Upper Harbour Local Board

10 November 2015

 

 

Renewal of community lease to Hobsonville Bowling Club Incorporated, Hobsonville War Memorial Park, 1 Ockleston Landing, Hobsonville

 

File No.: CP2015/22371

 

  

 

Purpose

1.       This report seeks the approval of the Upper Harbour Local Board for the renewal of a community lease held by the Hobsonville Bowling Club Incorporated for the site occupied on Hobsonville War Memorial Park, 1 Ockleston Landing, Hobsonville.

Executive summary

2.       The Hobsonville Bowling Club Incorporated (‘the club’) occupies a site on Hobsonville War Memorial Park, Hobsonville, upon which it has its clubrooms with associated facilities, two all-weather synthetic greens and a car parking area.

3.       The club has a community lease that expired 31 December 2014 and has been rolling over on a month by month basis.  The Deed of Lease dated 7 January 1982 provides for one 20-year right of renewal.  If the renewal is exercised, the final expiry date of the community lease will be 31 December 2034.

4.       The facilities are well maintained, managed and used by the members of the club and all lease conditions are being met.

5.       This report recommends that the renewal of the lease to the club be approved for a period of 20 years from 1 January 2015 to 31 December 2034 in accordance with the terms of the original lease agreement.

6.       Community groups exercising a right of renewal are asked to consider having their community lease varied to include a Community Outcomes Plan. The club has advised that they wish to continue their community lease on its current terms and conditions.

 

Recommendations

That the Upper Harbour Local Board:

a)      approve the renewal of community lease to Hobsonville Bowling Club Incorporated, who occupy part of the Hobsonville War Memorial Reserve described as being Allotment 523 Waipareira Parish and comprising a total area of 3.9373 hectares subject to the following terms and conditions:

· Term – 20 years commencing 1 January 2015 to 31 December 2034;

·        Rent – $100.00 plus GST per annum.

b)      all other terms and conditions in accordance with the terms of the original lease agreement and the Auckland Council Community Occupancy Guidelines July 2012.

 

 

Comments

7.       The club Incorporated turned 50 years old in November 2007 with three foundation members in attendance. The club has developed clubrooms, toilets and changing facilities, storage sheds and two synthetic greens (refer Attachment A).

8.       The property is maintained to a high standard and the club has a strong committee that takes all opportunities to grow membership and invite others from the community to enjoy the facilities available through casual play and by offering “have a go” days. The club also invites students from local schools to coaching sessions through its collegiate bowling programme. The club has a current membership of approximately 85.

9.       The facilities at the club are not only used by its members, but also various events run by Bowls North Harbour for which they require greens, particularly during inclement weather and during the winter months.  At Easter 2016 there is a North West Bowling Carnival planned with 80 Triples teams entered including teams from Australia and Fiji.  The club will play a large part in this event.

10.     The club occupies part of the Hobsonville War Memorial Reserve sited at 126-128 Hobsonville Road and bounded on the western side by Ockleston Road, Allotment 523 Waipareira Parish and comprises a total area of 3.9373 hectares that is held by the Crown and classified as a recreation reserve. It is vested in Auckland Council in trust for this purpose and is subject to the requirements of the Reserves Act 1977.

11.     The club has met all obligations under the terms of its community lease held for the site and it is recommended that the Upper Harbour Local Board approve the renewal of the agreement for a further term of twenty years.  

12.     Council staff has sought input from relevant council departments.

Consideration

Local board views and implications

13.     Council staff sought input from the Upper Harbour Local Board portfolio holders on 22 September 2015 at which time no objections were raised.

14.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

15.     There is no significant change or impact for Māori.

Implementation

16.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

17.     There are no cost implications for Auckland Council.

 

Attachments

No.

Title

Page

aView

Site map and leased area

103

     

Signatories

Authors

Michelle Knudsen - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 

PDF Creator


Upper Harbour Local Board

10 November 2015

 

 

New community lease to The Whenuapai Ratepayers and Residents Association Incorporated, Malcolm Hahn Memorial Reserve (formerly known as Whenuapai Hall Reserve), Whenuapai

 

File No.: CP2015/22375

 

  

 

Purpose

1.       This report seeks the approval of the Upper Harbour Local Board to grant a new community lease to the Whenuapai Ratepayers and Residents Association Incorporated for the land known as Malcolm Hahn Memorial Reserve, Whenuapai being part of Lot 24 DP15956, 41-43 Waimarie Road, Whenuapai.

Executive summary

2.       The Whenuapai Ratepayers and Residents Association Incorporated (‘the Association’) occupies part of Lot 24 DP 15956 on Malcolm Hahn Memorial Reserve, Whenuapai, (formerly known as Whenuapai Hall Reserve) upon which the group owned Whenuapai Village Hall is situated (refer Attachment A).

3.       The Association’s lease expired 30 November 2014 and has been rolling over on a month by month basis.  The Association has applied for a new community lease of the site.

4.       As specified in the Auckland Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to re-apply for a new community lease without the necessity of an expression of interest process.  

5.       The land is held in fee simple by Auckland Council and subject to the Reserves Act 1977.  The land in which the Whenuapai Village Hall resides on is classified as a local purpose (community buildings) reserve. 

6.       This report recommends that a new community lease including a Community Outcomes Plan (refer Attachment B) be granted to the Association for a period of ten years from 10 November 2015, with one ten year right of renewal in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

Recommendations

That the Upper Harbour Local Board:

a)      approve the granting of a new community lease to the Whenuapai Ratepayers and   Residents Association Incorporated for part of Lot 24 DP 15956 on Malcolm Hahn Memorial Reserve, Whenuapai subject to the following terms and conditions:

·        term – ten years commencing 1 December 2014 with one ten year right of renewal;

·        Rent – $1.00 plus GST per annum if requested;

·        The Whenuapai Ratepayers and Residents Association Incorporated Community Outcomes Plan as attached to the lease document (Attachment B to the agenda report).

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

Comments

7.       The Whenuapai Village Hall was built on the land in 1955, and the Association was founded in 1956 and has occupied the site on Malcolm Hahn Reserve (formerly known as Whenuapai Hall Reserve) for the duration. The Whenuapai Village Hall was built from local materials, by locals, for local use. 

8.       The premises are well maintained and the Association has applied to the West Auckland Trust for funding to resurface the wooden floor in the main hall, as well as new vinyl flooring in the kitchen, bathroom and store room.

9.       The Association has approximately 150 members and the Whenuapai Village Hall is used daily.  The Association has a volunteer hall custodian who coordinates the bookings and information for users.

The activities held at the Whenuapai Village Hall include:

·        Village Quilters, Whenuapai Garden Club, Fitness and Dance Classes, Table Tennis, Children’s birthday parties and U3A monthly.

·        Village Market Days.

10.     The building is available for use by the wider community who may hire the premises on a casual basis.

Consideration

Local board views and implications

11.     The request for a new community lease was discussed with the Community Facilities portfolio holders on 22 September 2015, at which time informal support was indicated for a new community lease to the association.

12.     The recommendations within this report fall within the local board’s authority relating to local, recreation, sport and community facilities.

Māori impact statement

13.     There is no significant change or impact for Māori.

Implementation

14.     The land is held in fee simple by Auckland Council and subject to the Reserves Act 1977.  The land in which the Whenuapai Village Hall resides on is classified as a local purpose (community buildings) reserve. 

15.     There are no additional cost implications for Auckland Council.

16.     Council staff has sought input from relevant council departments.

17.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

 

Attachments

No.

Title

Page

aView

Site map and leased area

109

bView

Community outcomes plan

111

     

Signatories

Authors

Michelle Knudsen - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 

PDF Creator


Upper Harbour Local Board

10 November 2015

 

 

PDF Creator


PDF Creator


Upper Harbour Local Board

10 November 2015

 

 

New community lease to The North Shore Dog Training Club Incorporated, Wainoni Park, Greenhithe

 

File No.: CP2015/22378

 

  

 

Purpose

1.       This report seeks Upper Harbour Local Board approval of a new community lease and licence to The North Shore Dog Training Club Incorporated for part of Wainoni Park, Greenhithe.

Executive summary

2.       The North Shore Dog Training Club Incorporated (‘the club’) had a community lease for the site occupied by its clubrooms, in addition to a licence that covered its outdoor training and exercise area on Wainoni Park, Greenhithe, that expired on 30 November 2014.

3.       The building and improvements on the site are owned by the club.

4.       As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term without the need for a public expression of interest process. The club wishes to exercise this right and has applied for a new community lease and licence for the site on Wainoni Park.

5.       The land is held in fee simple by Auckland Council as a classified recreation reserve. The activity is contemplated in the operative reserve management plan for Wainoni Park that was adopted in October 1994.

6.       This report recommends the granting of a new community lease to The North Shore Dog Training Club Incorporated for the sites occupied by the clubrooms, storage shed and water tank, and a licence for the area that is fenced off to provide a secure outdoor training and exercise area. In accordance with the Auckland Council Community Occupancy Guidelines July 2012, it is recommended that both the lease and licence be for a period of ten years with one right of renewal for ten years.

 

Recommendations

That the Upper Harbour Local Board:

a)      approve a new community lease to The North Shore Dog Training Club Incorporated  for Part Lot 1 DP 53735, Wainoni Park, Greenhithe as outlined red on Attachment A to the agenda report, subject to the following terms and conditions:

·        Term – 10 years commencing 1 October 2015 with one 10-year right of renewal

·        Rent – $1.00 plus GST per annum if requested

·        The North Shore Dog Training Club Incorporated Outcomes Plan as approved be attached to the lease document (Attachment B to the agenda report).

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c)      approves a new licence to occupy to the North Shore Dog training Club Incorporated for Part Lot 1 DP 53735, Wainoni Park, Greenhithe as outlined in blue on Attachment A to the agenda report, subject to the following terms and conditions:

·        Term – 10 years commencing 1 October 2015 with one 10-year right of renewal

 

·        Rent – $1.00 plus GST per annum if requested.

d)      approves all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

 

Comments

7.       The North Shore Dog Training Club was formed in 1977. Its objectives are to promote the training and care of dogs and conduct classes, tests and events for its members.  The club is an affiliated member of the New Zealand Kennel Club Incorporated.

8.       The club occupies a site on Wainoni Park upon which it has clubrooms, a storage shed, water tank and floodlights.  The clubrooms are maintained to a high standard and offer accommodation for meetings, social gatherings, administration and storage.

9.       The club maintains the fencing and floodlights on and around the area used for its outdoor training and exercise classes. The trees on the site are maintained by Auckland Council in accordance with the Auckland Council Parks and Tree Maintenance Specifications.

10.     The club has approximately 140 members and is used regularly each week. Classes range from dog training and obedience sessions that are open to the general public, agility classes that members may attend in preparation of national events and competitions, and puppy socialisation classes. These classes are often oversubscribed and the club runs to capacity.

11.     The club members compete in obedience, agility, flygility and heelworks to music competitions at a national level and runs up to six national championship shows a year at Wainoni Park. The group is affiliated to the New Zealand Kennel Club, which supports the applicant’s request for a new lease.

12.     The financial accounts provided by the club indicate that the funds held are sufficient to meet its liabilities, are being managed appropriately and that the members have developed a sustainable model.

13.     The club has all necessary insurance cover, including public liability insurance, in place.

14.     The site is held in fee simple by Auckland Council as a classified recreation reserve. The operative reserve management plan for Wainoni Park contemplates the activity and there is therefore no requirement to publicly notify the proposed lease to the club.

15.     Council staff have sought input from relevant council departments.

Consideration

Local board views and implications

16.     Council staff sought input from the Community Development and Facilities portfolio holders on 13 August 2014, and no objections were raised.

17.     The recommendations within this report fall within the local board’s allocated decision-making authority relating to local, recreation, sport and community facilities.

Māori impact statement

18.     There is no significance change or impact for Māori.

Implementation

19.     The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

20.     There are no cost implications for Auckland Council.

 

Attachments

No.

Title

Page

aView

Site map and leased area

117

bView

Community outcomes plan

119

     

Signatories

Authors

Michelle Knudsen - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 

PDF Creator


Upper Harbour Local Board

10 November 2015

 

 

PDF Creator


PDF Creator


Upper Harbour Local Board

10 November 2015

 

 

Libraries Work Programme 2015/2016

 

File No.: CP2015/22561

 

  

 

Purpose

1.       This report presents the Libraries 2015/2016 Upper Harbour Local  Board work programme for approval.

Executive summary

2.       This report provides information to support local boards to make decisions required to approve the Libraries 2015/2016 work programme.

3.       The draft Libraries work programme aims to provide a defined work programme for the 2015/2016 financial year.

4.       The Libraries work programme for the Upper Harbour Local Board has been aligned to the following 2014-2017 Upper Harbour Local  Board Plan priorities:

·    an attractive built environment;

·    a healthy, active community that values its sport and recreation facilities;

·    an expansive business environment; and

·    a protected natural environment.

5.       Local boards are being requested to approve the Libraries work programme for the financial year 2015/2016.

 

Recommendation

That the Upper Harbour Local Board:

a)      approves the 2015/2016 Libraries work programme as presented in Attachment A to the agenda report.

 

 

Comments

6.       The Libraries work programme for 2015/2016 aligns to the Upper Harbour Local Board Plan 2014 – 2017, and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7.       The Libraries work programme aligns to the following 2014 – 2017 Upper Harbour Local  Board Plan priorities:

·    an attractive built environment;

·    a healthy, active community that values its sport and recreation facilities;

·    an expansive business environment; and

·    a protected natural environment. 

8.       The local board is requested to approve the Libraries work programme for 2015/2016.  Libraries staff will continue to work with the local board to ensure actions are delivered and evaluated.

Consideration

Local Board views and implications

9.       The Libraries work programme for 2015/2016 aligns to the Upper Harbour Local Board Plan 2014-2017, and the local board priorities are reflected in Attachment A.

Māori impact statement

10.     Improving Māori outcomes is core to library services and is defined in Te Kauhanganui. The Libraries work programme supports Māori initiatives in both programme and service delivery at local libraries.

Implementation

11.     Libraries staff will continue to provide updates on the work programme and ensure it is progressed.  The Libraries work programme will be implemented within the Annual Plan 2015/2016 budget and reported on through the quarterly reporting process

 

Attachments

No.

Title

Page

aView

Libraries Work Programme FY2015/2016 Upper Harbour Local Board

123

     

Signatories

Authors

Vicki Clarke - Service Delivery Manager - Kowhai Coast

Authorisers

Allison Dobbie - Manager – Libraries and Information

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 

PDF Creator



Upper Harbour Local Board

10 November 2015

 

 

Auckland Transport Quarterly Update to Local Boards
for the Quarter 1 July to 30 September 2015

 

File No.: CP2015/22580

 

  

 

Purpose

1.       The purpose of this report is to inform the Upper Harbour Local Board about progress on activities undertaken by Auckland Transport (AT) in the three months July to September 2015, and planned activities anticipated to be undertaken in the next three months.

Executive summary

2.       This report is to inform local boards about progress on activities undertaken by AT in the three months July to September 2015, and planned activities anticipated to be undertaken in the next three months, the detail of which is contained within Attachments A to E in this report.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the Auckland Transport Quarterly Update to Local Boards.

 

Significant activities during the period under review

Strategy and planning

3.       Penlink

·        The Notice of Requirement for the alteration to the designation and consents has been completed.

·        AT and its witnesses have completed their evidence and submitted these to the independent hearings panel.

·        The evidence was presented at the hearing held during the week 22-25 September 2015.

·        A set of designation conditions was agreed to between Auckland Council and AT and these were presented to the commissioners.

·        Recommendations from the commissioners are expected later this year.

 

4.       Regional Public Transport Plan (RPTP) variation

The AT Board adopted the Hearings Panel recommendations on changes to the RPTP with minor alterations on 27 July 2015.  A revised RPTP will be published over the next quarter.

 

Investment and development

5.       SMART (Southwest Multi-modal Airport Rapid Transit)

·        Feasibility level alignments for both a heavy rail and light rail corridor have now been identified.

·        The benefits and risks of the two-mode options were documented in an interim business case.

·        Independent peer review has been concluded on the costs of each option.

·        Risk assessment was completed on the route protection for each option.

 

 

PT Development

6.       Double Decker Network Mitigation works

Of the total eight double decker bus routes identified to be delivered in the Long-term Plan, three routes (Botany, Mt Eden and Northern Busway 2) will be implemented this financial year.  The remainder (Great North Road, Manukau, Remuera, New North Road and Onewa) will be delivered in the next two financial years.

7.       Bus Infrastructure Programme

There are 200 bus stop improvement sites planned to be delivered this year across the region.  As at the end of September, 30 sites are now complete.

 

8.       City Rail Link

The project continues with reference design, enabling works detailed design, property purchase and consenting processes.  The Environment Court reached a decision and the Notice of Requirement was confirmed.  Pipe Jack resource consent was granted.  The Britomart to Wyndham Street resource consent hearing was concluded and a decision was reached (which is currently in the appeals period).  Enabling works and detailed design scope continue to make progress (Contract 2 substantially complete).

 

9.       EMU procurement

All 57 electric trains are now in Auckland, and provisional acceptance has been issued for all but the last, which was due to be completed early in October.

 

PT Operations

10.     Highlights for the quarter

·        AT Metro’s 12 month rolling patronage record passed the 80 million mark in August with rail services exceeding 14 million.

·        Train services had record performance on the network.  The best performance ever for a single business weekday was recorded on 7 September, with 97.6 per cent punctuality and 99.2 per cent reliability, and only four cancellations out of a total of 500.  Statistics also showed 100 per cent service delivery and no cancellations on the Pukekohe diesel shuttle.

·        Swanson Station’s new park and ride carpark with eco-rain gardens opened on 6 July providing an additional 136 parking spaces.

·        A total of 53 new double decker buses have been ordered by Howick & Eastern Buses, Ritchies and NZ Bus, under contract to AT.  The first buses arrive in the next few weeks for testing with the new fleet targeted for full operation by mid-2016.  A second double-decker vehicle was introduced to the Northern Express service in July by Ritchies.

·        First tenders for Auckland’s new network bus services (the first under the fully contracted PTOM procurement model) were released on 17 August, with responses received on 28 September.

·        Central and East Auckland New Network: Public consultation commenced on 1 October and will run through to 10 December 2015.

 


 

Road design and development

11.     Te Atatu Road improvements

Underground services relocation works continue within the road berm of Edmonton Road and Flanshaw Road. Removal of trees, hedges and the like is underway, in accordance with the resource consent; this is site clearance in preparation for both the road widening and the agreed property works.

 

12.     Jennys Road construction – Great Barrier Island

This road was established as an outcome of an Environment Court decision.  The road has been designed as a single lane road with passing bays. Stage 1 was completed in May 2014, and Stage 2 commenced in October 2014.  Physical works and the final walkover with the contractor have been completed.

 

13.     Redoubt Road – Mill Road corridor improvements

The project on Redoubt Road provides for four lanes from SH1 to Murphys Road, and includes bus priority lane, cycle lanes and a 60km/h speed limit, and signals and bus priority lane at the Hollyford Drive/Redoubt Road intersection.  The hearing has now been completed and the commissioners’ decision is expected within one to two months.

 

Services

14.     Driver licensing challenge

Young Driver safety is a high priority in the national Safer Journeys strategy, and Auckland Young Driver death and serious injury (DSI) rates make up 30 per cent of the regions DSI crashes.  This issue is exacerbated by the high proportion of unlicensed young drivers in the region.  An inter-agency Co-Design Lab was founded by the Ministry of Business, Innovation and Employment that explores ways to improve access to driver licensing.  AT is part of the team along with ACC, Ministry of Education, Auckland Council, PricewaterhouseCoopers and Otara youth based at the Otara's Crosspower youth centre.  The Co-Design team will engage with Maori and Pasifika youth at Crosspower where over 250 youth attend each week.  The initial stage of this four month project will end in November with recommendations to the Ministry of Business, Innovation and Employment.

 

15.     Primary schools lead teacher workshop

Over the past five years there has been an increase in DSI for 5-10 year old pedestrians during weekdays in peak traffic hours.  The Travelwise team looked to address this issue at a recent primary schools lead teacher workshop in the CBD.  Seventy teachers attended the workshop by rail to explore ‘Transporting our Students into the Future’ and develop curriculum programmes that would support safer travel for students and increased use of active transport (Public Transport PT, Walking and Cycling) options to help reduce congestion.

 

16.     Travel demand (2014/2015 year)

The Commute Travel Planning Programme has a focus on engagement with commuters and businesses this year.  This quarter has seen the development of a campaign to promote travel choice which will be launched in October.  A focus has been the development of travel demand plans for the Devonport Peninsula, Albany Highway and City Rail Link, and implementation of these plans is underway.

 

 

 

 

 

17.     Route optimisation

The regional Route Optimisation is underway, which forms part of the programme for Network Optimisation, including traffic signal improvements, minor changes to the road network and the inclusion of transit lanes, freight lanes and trial of Dynamic lanes.

 

Road corridor delivery

18.     Key highlights

In the 2015/2016 financial year, AT is planning to deliver 37.7km of pavement rehabilitation, 480.1km of resurfacing (which includes 88.9km of hotmix and 391.2km of chip-sealing), 75.7km of footpath renewals and 82.7km of kerb and channel replacement.  This represents a total of 676km or around 9 per cent of work on AT’s 7,300km network.  Table 1 below outlines this work in more detail.

 

Table 1: Progress against asset renewal targets

Asset Renewal Activities

September YTD actual (km)

September YTD forecast (km)

Full year target (km)

Completed vs YTD target (%)

Completion vs full year target (%)

Pavement rehabilitation

0.6

1.21

37.7

50

1.60

Resurfacing

49.82

32.86

480.07

152

10.40

Footpath renewals

19.31

15.46

75.65

125

25.50

Kerb and channel replacement

16.09

18.45

82.67

87

19.50

TOTAL

85.82

67.98

676.09

126

12.70

 

19.     The new Streetlight maintenance and renewal contracts commenced on 1 August 2015.  There are now four contracts across the region with one dedicated contract for the Hauraki Gulf Islands.  The new contractors are Downer (Central and South), Electrix (North and West) and NorthPower (HGI).  Tenders have also been called for the supply of 8,000 LED luminaires to replace existing 70W HPS lamps on the network in the 2015/2016 financial year.

20.     AT’s second Asset Management Plan covering the period 2015-2018 has been published and is available to download from the AT website.

21.     Monitoring of Temporary Traffic Management at work sites is continuing to ensure compliance with the approved traffic management plans and to identify opportunities for improvement.  The average percentage of low risk sites for Quarter 1 is 96 per cent[1] (the target is 90 per cent).

 

Fig 1:  Compliance with approved traffic management plans

 

22.     The Corridor Access Request team continues to process around 1,300 applications per month.  These requests are for network operators from the water and telecommunication industry to access and maintain their assets sitting within the road corridor.  Access is also sought by private operators and individuals who need to access the road network to undertake activities such as private water connections, etc.

Consideration

Local Board views and implications

23.     This report is for the Upper Harbour Local Board’s information.

Māori impact statement

24.     No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

25.     There are no implementation issues.

 

Attachments

No.

Title

Page

aView

Schedule of activities undertaken for the first quarter (2015/2016) ending 30 September 2015

131

bView

Travelwise Schools activities broken down by local board

145

cView

Traffic Control Committee Decisions broken down by local board

147

dView

Local Board Advocacy Report

149

eView

Local Board Transport Capital Fund Report

151

     

Signatories

Authors

Ivan Trethowen – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 















Upper Harbour Local Board

10 November 2015

 

 



Upper Harbour Local Board

10 November 2015

 

 


Upper Harbour Local Board

10 November 2015

 

 



Upper Harbour Local Board

10 November 2015

 

 



Upper Harbour Local Board

10 November 2015

 

 

Holding Report for decisions relating to the Albany Community Hub

 

File No.: CP2015/23331

 

  

 

Purpose

1.       This holding report serves to provide the Upper Harbour Local Board with the facility to make decisions relating to the Albany Community Hub’s design, fit out and construction as and when required.

Executive summary

2.       The Albany Community Hub is a project approved for construction in the 2015/2016 and 2016/2017 financial year as part of the Long Term Plan 2015-2025.  As such detailed design, internal fit out and construction decisions will be required by the Upper Harbour Local Board on an ongoing basis until the project is complete.

3.       This holding report serves to provide the Upper Harbour Local Board with the ability to make those decisions as and when required.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the holding report for decisions relating to the Albany Community Hub.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 

Holding Report for decisions relating to the Albany Stadium Pool

 

File No.: CP2015/23333

 

  

 

Purpose

1.       This holding report serves to provide the Upper Harbour Local Board with the facility to make decisions relating to the Albany Stadium Pool’s fit out and construction as and when required.

Executive summary

2.       The Albany Stadium Pool is a project approved for construction in the 2015/2016 and 2016/2017 financial year as part of the Long Term Plan 2015-2025.  As such internal fit out and construction decisions will be required by the Upper Harbour Local Board on an ongoing basis until the project is complete.

3.       This holding report serves to provide the Upper Harbour Local Board with the ability to make those decisions as and when required.

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the holding report for decisions relating to the Albany Stadium Pool.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Karen Marais - Local Board Services

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

10 November 2015

 

 

Board Members' Reports

 

File No.: CP2015/01533

 

  

 

Executive summary

An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Recommendation

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jo  Jolley - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

     

    



[1] Note this represents 96% in July, 96% in August and 97% in September.