Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 10 November 2015 at 9.30am.

 

present

 

Deputy Chairperson

Brian Neeson, JP, Presiding

 

Members

John McLean

 

 

Margaret Miles, JP

 

 

ABSENT

 

Chairperson

Lisa Whyte

On council business

Member

Callum Blair

 

 

ALSO PRESENT

 

Member

Christine Rankin-MacIntyre

 

 

 

 

 

 

Secretarial Note:

Local board member Christine Rankin-MacIntyre was in attendance via electronic link.

 

Standing Order 3.7.4 provides that a member will give the chairperson of the local board, or its committees, prior notice where they want to attend a meeting by electronic link.

 

Standing Order 3.7.2 provides that members who attend meetings by electronic link will not be counted as present for the purposes of a quorum, but, if the meeting has a quorum, then the member attending by electronic link can vote on any matters raised at the meeting.

 

Standing Order 3.7.3 provides that a member who is seeking to attend by electronic link cannot vote to approve their own attendance by electronic link, except in the case of an emergency.

 

 


Upper Harbour Local Board

10 November 2015

 

 

1          Welcome

 

2          Apologies

 

Resolution number UH/2015/173

MOVED by Member MA Miles, seconded by Deputy Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)         accept the apology from Chairperson Lisa Whyte for absence on council business.

b)        accept the apology from Member Callum Blair for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2015/174

MOVED by Member JG McLean, seconded by Deputy Chairperson BK Neeson:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 27 October 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

Secretarial Note:         This item was taken after item 23.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

12

Meeting Minutes Upper Harbour Local Board, Tuesday, 27 October 2015

 

That the Upper Harbour Local Board note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 27 October 2015 are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

CARRIED

 

13

Upper Harbour Local Grants: Round One 2015/2016

 

Member Christine Rankin-MacIntyre declared an interest in the Royal New Zealand Coastguard Boating Education Limited and Sir Peter Blake Marine Education and Recreation Centre applications, and took no part in the discussion or voting on the matter.

The Community Grants Advisor, was in attendance to present to the local board.

 

Resolution number UH/2015/175

MOVED by Member JG McLean, seconded by Member MA Miles:   

That the Upper Harbour Local Board:

a)      consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

            Table One: Upper Harbour Local Grants Round One applications

Organisation/ individual name

Project

Amount allocated

Comments

North Harbour Softball Association

Heat pump for Allied Work Force Sports Stadium

$1,000

 

Royal New Zealand Coastguard Boating Education Limited

Safe boating – Albany

$1,000

Funding approved for life jackets

The Elf Run NZ

Elf run New Zealand

$0

Ineligible as applicant has no formal legal structure and is requesting more than $1000

North Harbour Hockey Association

Harbour hockey summer master coordinator

$2,000

Funding approved towards turf wire

Auckland Young Women’s Christian Association T/A YWCA Auckland

"Safe for Life" workshops

$0

Ineligible as salaries are an exclusion under the grants programme

OUTLine New Zealand Incorporated

Operating lesbian gay bisexual transgender intersex telephone helpline for Upper Harbour lesbian gay bisexual transgender intersex people

$0

Project is of low priority in the local board grant programme due to high number of applications received

Sir Peter Blake Marine Education and Recreation Centre

Cedar treatment on dining room building

$1,000

 

Greenhithe Tennis Club

Purchase and installation of sun shade

$4,000

Total amount allocated for the Greenhithe Tennis Club to decide what their priorities are across the three applications submitted.

Royal NZ Plunket Society Waitemata Area

Upper Harbour Plunket services (North Shore, Hobsonville, Greenhithe, Albany)

$1,000

 

Greenhithe Tennis Club

Replacement building and entrance signage in multiple languages

$0

$4,000 has been funded to the Greenhithe Tennis Club to decide what projects they would like to fund from the three applications submitted.

Greenhithe Tennis Club

Supply of new tennis balls for junior and senior programmes

$0

$4,000 has been funded to the Greenhithe Tennis Club to decide what projects they would like to fund from the three applications submitted.

Badminton North Harbour

Shuttlecocks for holiday programme, junior interclub and junior squad programs

$1,000

 

 

Total amount allocated

$11,000.00

 

 

b)      consider the applications listed in Table Two and agree to fund, part-fund or decline each multi board application in this round.

            Table Two: Upper Harbour Local Grants Round One Multiboard applications

Organisation/

individual name

Project

Amount allocated

 

Eligible/ineligible

Autism New Zealand Incorporated - Auckland Branch

Autism New Zealand Incorporated Auckland branch operating costs

$0

Ineligible as it occurs outside the local board area

Babylon Charitable Trust

Seniors programme 2015

$0

Project is of low priority in the local board grant programme due to high number of applications received

Children's Autism Foundation

Community support programmes, to prevent the isolation experienced by families with children affected by autism

$0

Project is of low priority in the local board grant programme due to high number of applications received

Estuary Arts Charitable Trust

Studio equipment

$0

Ineligible as the amount requested has not meet the threshold under the local grants programme

Grandparents Raising Grandchildren Trust NZ

Grandparents Raising Grandchildren caregiver family picnic

$0

Project is of low priority in the local board grant programme due to high number of applications received

Gymnastics Community Trust

Increase participation in men’s artistic gymnastics

$0

Ineligible as

salaries are an exclusion under the grants programme

Harbour Sport

ActivRecre Asian

$0

Project is of low priority in the local board grant programme due to high number of applications received

Long Bay Okura Great Park Society

The Long Bay-Okura environmental treasure hunt 

$0

Project is of low priority in the local board grant programme due to high number of applications received

Mind Over Manner Limited

Shifting community youth and culture through applied theatre practice

$0

Ineligible as salaries are an exclusion under the grants programme

North Harbour Community Patrol

Resourcing North Harbour community patrol

$1,000

 

North Harbour Synchronised Swimming Club

Multi-disciplinary aquatic skills training course

$1,000

 

North Shore Events Centre Trust

Change room upgrade

$7,500

 

North Shore Group Riding for the Disabled Inc

Day coordinator and volunteer support for our approximately 70 volunteers

$2,000

 

OnBoard Skate Inc

Skatesafe and Scootsafe skateboard and scooter programmes and events

$0

Ineligible as salaries are an exclusion under the grants programme

PHAB Association Auckland

PHAB youth and young adult groups

$0

Ineligible as salaries are an exclusion under the grants programme

RainbowYOUTH

Operational costs

$0

Ineligible as salaries are an exclusion under the grants programme

Rodney Aphasia Group, Inc

Learning opportunities for 2016 for members of Rodney Aphasia Group

$0

Ineligible as salaries are an exclusion under the grants programme

Safer Homes In New Zealand Everyday

KIDshine Service – supporting children traumatised from witnessing violence in the home

$0

Project is of low priority in the local board grant programme due to high number of applications received

Safer Homes In New Zealand Everyday (Shine)

Crisis response, advocacy, and refuge for victims of domestic abuse on the North Shore

$0

Ineligible as the programme occurs outside local board area

Shanshan Multicultural Society Incorporated

Activities request

$0

Ineligible as the programme occurs outside local board area

Special Olympics North Harbour

Venue hire for four sporting activities

$1,100

 

The Parenting Place - Attitude Youth Division

Youth development and mental health programmes for Auckland schools 2015/2016

$0

Ineligible as salaries are an exclusion under the grants programme

Yes Disability Resource Centre

Disability strategy

$0

Ineligible

as salaries are an exclusion under the grants programme

 

Total amount requested

$12,600.00

 

 

 

CARRIED

 

 

 

14

Quarterly performance report

 

The Lead Financial Advisor, was in attendance to present to the local board.

 

Resolution number UH/2015/176

MOVED by Deputy Chairperson BK Neeson, seconded by Member JG McLean:  

That the Upper Harbour Local Board:

a)      receive the Performance Report for the financial quarter ended September 2015.

CARRIED

 

 

 

 

 

 

 

 

 

15

Renewal of community lease to Hobsonville Bowling Club Incorporated, Hobsonville War Memorial Park, 1 Ockleston Landing, Hobsonville

 

The Community Lease Advisor, was in attendance to present to the local board.

 

Resolution number UH/2015/177

MOVED by Member MA Miles, seconded by Member JG McLean:  

That the Upper Harbour Local Board:

a)      approve the renewal of community lease to Hobsonville Bowling Club Incorporated, who occupy part of the Hobsonville War Memorial Reserve described as being Allotment 523 Waipareira Parish and comprising a total area of 3.9373 hectares subject to the following terms and conditions:

·      Term – 20 years commencing 1 January 2015 to 31 December 2034;

·      Rent – $100.00 plus GST per annum.

b)      all other terms and conditions in accordance with the terms of the original lease agreement and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

16

New community lease to The Whenuapai Ratepayers and Residents Association Incorporated, Malcolm Hahn Memorial Reserve (formerly known as Whenuapai Hall Reserve), Whenuapai

 

The Community Lease Advisor, was in attendance to present to the local board.

 

Resolution number UH/2015/178

MOVED by Member JG McLean, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      approve the granting of a new community lease to the Whenuapai Ratepayers and   Residents Association Incorporated for part of Lot 24 DP 15956 on Malcolm Hahn Memorial Reserve, Whenuapai subject to the following terms and conditions:

·      Term – ten years commencing 1 December 2014 with one ten year right of renewal;

·      Rent – $1.00 plus GST per annum if requested;

·      The Whenuapai Ratepayers and Residents Association Incorporated Community Outcomes Plan as attached to the lease document (Attachment B to the agenda report).

b)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

 

 

 

 

 

17

New community lease to The North Shore Dog Training Club Incorporated, Wainoni Park, Greenhithe

 

The Community Lease Advisor, was in attendance to present to the local board.

 

Resolution number UH/2015/179

MOVED by Deputy Chairperson BK Neeson, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         approve a new community lease to The North Shore Dog Training Club Incorporated for Part Lot 1 DP 53735, Wainoni Park, Greenhithe as outlined blue on Attachment A subject to the following terms and conditions:

 

·               Term – 10 years commencing 1 December 2014 with one 10-year right of renewal;

·               Rent - $1.00 plus GST per annum if requested;

·               The North Shore Dog Training Club Incorporated Outcomes Plan as approved be attached to the lease document (Attachment B);

 

b)        approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

c)         approve a new licence to occupy to the North Shore Dog Training Club Incorporated for Part Lot 1 DP 53735, Wainoni Park, Greenhithe as outlined yellow on Attachment A subject to the following terms and conditions:

 

·               Term – 10 years commencing 1 December 2014 with one 10-year right of renewal;

·               Rent - $1.00 plus GST per annum if requested;

 

d)        approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

18

Libraries Work Programme 2015/2016

 

The Service Delivery Manager, was in attendance to present to the local board.

 

Resolution number UH/2015/180

MOVED by Member JG McLean, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      approves the 2015/2016 Libraries work programme as presented in Attachment A to the agenda report.

CARRIED

 

 

 

 

 

 

 

 

19

Auckland Transport Quarterly Update to Local Boards for the Quarter 1 July to 30 September 2015

 

Resolution number UH/2015/181

MOVED by Deputy Chairperson BK Neeson, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)      receive the Auckland Transport Quarterly Update to local boards.

CARRIED

 

 

20

Holding Report for decisions relating to the Albany Community Hub

 

No matters to report at this time.

 

 

21

Holding Report for decisions relating to the Albany Stadium Pool

 

No matters to report at this time.

 

 

22

Board Members' Reports

 

Resolution number UH/2015/182

MOVED by Member MA Miles, seconded by Member JG McLean:  

That the Upper Harbour Local Board:

a)         receive the verbal board members’ reports.

b)        receive the verbal report from Mark Thomas – Orakei Local Board member.

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

Secretarial Note:         Item 9 – Public Forum was taken at this time.

 

9.1

David Willmott – Auckland Transport and Upper Harbour Drive – Constellation Drive interchange

 

David Willmott was in attendance to present to the Upper Harbour Local Board regarding transport in Auckland, in particular the Upper Harbour Drive and Constellation Drive interchange.

 

Resolution number UH/2015/183

MOVED by Member JG McLean, seconded by Member MA Miles:  

That the Upper Harbour Local Board:

a)         receive the public forum presentation by David Willmott regarding his concern of transport in Auckland, in particular the Upper Harbour Drive interchange with Constellation Drive.

b)        thank Mr Willmott for his attendance at the meeting.

CARRIED

 

 

 

 

10.33 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................